HomeMy WebLinkAbout1999-2406 - Ordinance - 08/12/1999ORDINANCE NO. 2406
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
ESTABLISHING AN ATTENDANCE POLICY FOR APPOINTED OFFICIALS SERVING ON
BOARDS AND COMMITTEES; ADOPTING A PROCEDURE FOR IMPLEMENTING THE
POLICY; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council selects volunteers throughout the year to serve on various
committees to perform a valuable tribute to the policy making process; and,
WHEREAS, the committees and boards should operate with a clear understanding of its purpose
and functions and follow simple guidelines in conducting its meetings;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
PART 1: That the City Secretary or her designee is hereby authorized and directed to implement
the applicable provisions of this Ordinance as necessary.
PART 2: That the provisions of this ordinance shall apply to all boards and committees appointed
by the College Station City Council. Each committee and board is established with a number of
members required to vote; therefore, it is imperative that members attend each called meeting.
PART 3: That the staff liaison assigned to each board or committee shall be responsible for
maintaining a record of attendance and reporting such information every six months to the City
Secretary. Notification of an absence shall be submitted by the member to the staff liaison on a
form provided by the city.
PART 4:
follows:
That this section defines "excused" and "unexcused" for purposes in this ordinance as
Excused
1. Vacation
2. Illness
3. Family Emergency
4. Jury Duty
5. Business out of town
Ordinance No. 2406 Page 2
Unexeused
1. Failure to inform Chairman of a valid reason or good cause for absence prior to a
scheduled meeting
2. Any other absence
PART 5: In the event, a board or committee member is absent from three meetings in a twelve
month period that are considered unexcused by definition, the City Secretary shall notify the
member by letter requesting an explanation for the absences. After reviewing the explanation for
absences, if the City Council finds that the absences are unexcused, the City Council may choose
to notify the member of the importance of regular attendance or to remove a member for non-
attendance, and any range of response in between. The Council's response shall consider the
member's prior service, reasons for absence, likelihood of future attendance, and the necessity for
the City's board or committee to carry out its responsiblities. The City Council may after due
consideration, remove a member of the committee for any other good cause related to
performance of duty.
This ordinance shall become effective immediately after passage.
PASSED, ADOPTED and APPROVED this 12th day of August, 1999.
APPROVED:
~ay6t~Lynn McIlhaney /
L~t~r Secretary C°~fie Hooks
APPROVED:
City Attorl~o5/ aar~?~"ll, Jr.
City of College Station
Absence Request Form
For Elected and Appointed Officers
Na/ne
Request Submitted on
I will not be in attendance at the meeting of
for the reason(s) specified:
Signature
This request shall be submitted to the office of the City Secretary or Board
Secretary one week prior to meeting dat~
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