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Home My WebLink About09/13/2011 - Regular Agenda Packet - Parks Board (2)PARKS AND RECREATION ADVISORY BOARD AGENDA REGULAR MEETING 7:00 PM, Tuesday, September 13, 2011 The Green Room at Wolf Pen Creek - 1015 Colgate College Station, TX 77840 1. CaII to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting of August 9, 2011. 5. Consideration, possible approval, and discussion on the Senior Advisory Committee appointments, 6. Consideration, possible approval, and discussion concerning the Senior Advisory Committee By-laws amendments. 7. Consideration, possible approval, and discussion concerning the Mayors Council on Wellness. 8. Discussion and possible action concerning a Joint Parks and Recreation Advisory Board and Planning and Zoning Workshop meeting regarding implementation of the Recreation, Park, and Open Space Master Plan. 9. Discussion and possible action concerning the appointment of members to the Parks and Recreation Advisory Board sub -committees. 10. Discussion and possible action concerning assigning parks to each board member. 11. Discussion and possible action concerning the appointment of a member to fill the one year board member position. 12. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY11, 13. Report, possible action, and discussion concerning the current Capital Improvements Program: ➢ Capital Improvements and Park Land Dedication Project Lists of September 2011. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.aov. ➢ Dedications of Less than Five Acres: Barron Crest Subdivision, Park Zone 10 14. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting October 11, 2011, The Green Room at Wolf Pen Creek 15. Adjourn. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the 13th day of September, 2011. For the meeting to begin at 7:00 p.m. at the Green Room at Wolf Pen Creek,1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2011, at p.m. City of College Station, Texas BY: Sherry Mashburn, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that 1 posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.aov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at , and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of . 2011. CITY OF COLLEGE STATION, TEXAS BY: STATE OF TEXAS COUNTY OF BRAZOS Subscribed and sworn to before me on this the day of . 2011. Notary Public — Brazos County, Texas My commission expires: PARKS AND RECREATION ADVISORY BOARD CITY OF COLLEGE STATION REGULAR MEETING MINUTES 7:00 PM, Tuesday, September 13, 2011 The Green Room at Wolf Pen Creek - 1015 Colgate College Station, TX 77840 STAFF PRESENT: BOARD PRESENT: David Schmitz, Director; Amanda Putz, Board Secretary; David Gerling, Recreation Supervisor; Marci Rodgers, Senior Services Coordinator; Peter Lamont, Recreation Supervisor; Jon Denton, Chair; Billy Hart, Ida Bellows, Shane Wendel, Shawn Reynolds, Sherry Ellison, Susan Fox, George Jessup, Fred Medina VISITORS: Ann Hays, Senior Advisory Committee Member Jim Bruffett, Interested Senior Citizen Kara Norton, 3323 Lodgepole Dr., College Station, TX Chris I., College Station, TX Colleen Scott, 1710 North Bardell, College Station, TX Amy Simon, 950 Colgate Drive, Apt. 254, College Station, TX 1. CaII to order and Roll Call The meeting was called to order with a quorum present at 7:00 p.m. and the members introduced themselves. Fred Medina arrived at 7:01 p.m. George Jessup arrived at 7:03 p.m. 2. Possible action concerning requests for absences of members: There were no absence requests submitted. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the. meetina of August 9. 2011: Billy Hart made a motion to approve the minutes as submitted, and George Jessup seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Consideration. possible approval. and discussion on the Senior Advisory Committee appointments: Marci Rodgers, Senior Services Coordinator, reported on another committee appointment for the Senior Advisory Committee, Pearl Robertson. Sherry Ellison made a motion to approve the appointment, and Billy Hart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Consideration, possible aQDroval. and discussion concerning the Senior Advisory Committee By-laws amendments: Marci Rodgers, Senior Services Coordinator, commented regarding the amendments to the Senior Advisory Committee By-laws. Discussion followed. Shane Wendel made a motion to approve the amendments to the Senior Advisory Committee By-laws, and George Jessup seconded the motion. Discussion followed. The vote was called. All were in favor, and the motion passed unanimously. 7. Consideration, possible approval. and discussion concernina the Mayors Council on Wellness: Peter Lamont, Recreation Supervisor, reported on the Mayors Council on Wellness committee. The Council name was recently changed to promote wellness, and the City is directed to move forward to promote wellness in the community. The council members are now the Parks and Recreation Advisory Board members. This was an informational item only, and no action was required. 8. Discussion and possible action concernina a Joint Parks and Recreation Advisory Board and Planning and Zoning Workshop meeting regarding implementation of the Recreation, Park, and Open Space Master Plan: David Schmitz informed the board of a Joint Parks and Recreation Advisory Board and Planning and Zoning Workshop meeting that is currently scheduled for Thursday, November 3, 2011 at 4 p.m., at the College Station Council Chambers. The meeting's focus is to discuss the implementation of the Recreation, Park, and Open Space Master Plan. Discussion followed. This was an informational item only, and no action was required. 9. Discussion and possible action concerning the appointment of members to the Parks and Recreation Advisory Board sub -committees: Jon Denton, Chair, reported on the list of sub -committees that each board member has an opportunity to be a part of. The board discussed the different sub -committees and the several members volunteered for sub -committees. Discussion followed. This was an informational item only, and no action was required. 10. Discussion and possible action concernina assigning parks to each board member: Discussion followed. This was an informational item only, and no action was required. 11. Discussion and possible action concernina the appointment of a member to fill the one year board member position: Jon Denton, Chair, reported on the issue with one year board member position. Discussion followed. Sherry Ellison volunteered herself for the one year board member position that expires in 2012. 12. Discussion and possible action concernina the Parks and Recreation Advisory Board Goals for FY11: The Board proceeded to review the different categories of the goals. Discussion followed. This was an informational item only, and no action was required. 2 September 13, 2011 Parks and Recreation Advisory Board Meeting Minutes 13. Report, possible action, and discussion concernina the current Capital Improvements Proc ram: > Capital Improvements and Park Land Dedication Project Lists of September 2011: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement Projects Lists. This was an informational item only, and no action was required. > Dedications of Less than Five Acres: Pete Vanecek, Senior Park Planner, reported on the Dedications of Less than Five Acres. This was an informational item only, and no action was required. Barron Crest Subdivision, Park Zone 10 14. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given., A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: Next Regular Meeting October 11, 2011, The Green Room at Wolf Pen Creek • Mayor's Council on Wellness (standing agenda item) 15. Adiourn: George Jessup made a motion to adjourn the meeting, and Billy Hart seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:03 p.m. 3 September 13, 2011 Parks and Recreation Advisory Board Meeting Minutes CITY OF COLLEGE STATION Y w the heart of the Research Valley September 6, 2011 Dear Parks and Recreation Advisory Board Members, The Senior Advisory Committee is requesting your approval of Pearl Robertson as a new member for the Senior Advisory Committee. Ms. Robertson's application is attached and has been approved by the City Secretary's office as an eligible citizen. The committee currently has 10 members and may have no more than 15 members. Ms. Robertson has served on the Program Sub -Committee for senior programs at Southwood Community Center throughout the summer months. Also, the Senior Advisory Committee is seeking your approval for the attached By-law amendments. These by-law amendments were approved by the Senior Advisory Committee at the August 29, 2011 meeting. The City Secretary's office recently informed all liaison's to citizen committees of the guidelines from Resolution 07-13-10-02 approved by the city council establishing term limits for boards, commissions and committees. These amendments reflect those guidelines. Thank you for your consideration. Sincerely, flgikeieCcie Marti Rodgers Senior Services Coordinator P.O. BOX 9960 1 101 TEXAS AVENUE COLLEGE STATION • TEXAS • 77842 979.764.3500 www,cstx.gov CITY OE COLLEGE. STATION Home of Taxar ABM U?riversiiy" PLEASE PRINT, BOARDS i COMMISSIONS I COMITTEE APPLICATION CITY SECRETARY'S OFFICE P.O. Box 996O 1 Cou.EGE STATION, TEXAS 77842 (979)764-3541 `F rAI.ro E>!yilpN'inAIFr;;: 3R.,tZNMAAyAThOR:CM t.S/i+.fa,- :40. `ng31raS}RI,,„� tt,it ! l l 1. Full Name: I FIRST 2. Home Address: 4. Contact : Information 5. Residency Information B. Professional Information NO. STREET I 7 / HOME PHONE CEt UWORK PHONE IFt • I ITttl/ i 'K f nl 1 /1 VOTER'S R G1STR T O # EARS AS RESIDENT OF CS ON OC UPAT[ON EDUCATION (optional) fi}y�S 1ft t'ii 7��lu Ik vz Ve ti `iF ,rq r � a LA T CITY , ZIP CODE t �r.Lsce ccL EMAIL SUBDIVISION LIVING IN I I "If business owner, NAME OF BUSINESS ' c' � t rya;v :r nrnnyFt rti ,.Arl;r, STANDING COMMITTEE BIOS Library Committee Bicycle, Pedestrian, & Greenways Advisory Board Cemetery Committee Construction Board of Adjustments Design Review Board Green CS Advisory Committee Historic Preservation Committee Joint Relief Funding Review Committee Landmark Commission Parks and Recreation Board Lick Creek Park Nature Center Advisory Committee Planning & Zoning Commission Senior Advisory Committee Sunset Advisory Committee Zoning Board of Adjustments 3c.Gc..cl.��..3t�cc OPENINGS 2 members 4 members 2 members 2 members, 1 alternates 1 member at large, 2 alternates at large 2 members 5 members 1 member 1 member 5 members 5 members 4 members Minimum 3, Maximum 9 7 members 1 alternate ,:�cvr•y:vrsr 4:• i�f� :��r N,,.�- '1 E, r >nk , I Rua.- 6.:livo M1IVJs�' i{r, kf'sr f�' 7. Please list any Boards/Commissions/Committees you currently serve on: l e S E`f .,,.'d. ,.5.:.ttG�l..r6:. ,.. r; •,,,r i :, r„i,i�: Please list any experience or interests that qualify you to serve in the positions indicated: i **Ail applican must be a Co ge tati n Resident SIGNATURE OF APPLICAN ? 7—l/ DATE eiS Fir erg !hY k � City of College Station Senior Advisory Committee By -Laws Amended August 2011 Name The name of this organization is the "College Station Senior Advisory Committee". Hereinafter, the organization will be referred to as "the Committee". Purpose The purpose of the Committee is to address the needs of all seniors in our community. The committee will actively seek and receive ideas for programs from all seniors that promote physical, social, educational, recreational and emotional well-being of all seniors in the College Station area. Recommendations for actions will be made to the Parks and Recreation Advisory Board and City Council through the Senior Services Coordinator and/or Committee ARTICLE 1 - RULES OF THE COMMITTEE Section 1. Membership The Committee shall consist of College Station residents age 55 or older. It is desirable to have representation from various ethnic, economic and age groups in our community. The Committee will have no more than 17 members and no fewer than 11 members. Recommended amendment: The Committee shall consist of College Station residents who are qualified City voters of the City of College Station and age 55 or older. It is desirable to have representation from various ethnic, economic and age groups in our community. The Committee will have no more than 15 members and no fewer than nine (9) members Section 2. Term of Office The term of office for the Committee shall commence in July and shall be three (3) years in length. One third of the members shall be appointed by the College Station Parks and Recreation Advisory Board each year. Recommended Amendment: The term of office for the Committee shall commence in August and shall be two (2) years or no more than two (2) completed consecutive terms for a total of four (4) years A citizen who has served as a member of the committee shall not be eligible for membership on the same committee until at least one (1) year has elapsed. One third of the members shall be appointed by the College Station Parks and Recreation Advisory Board each year. Section 3. Termination Any Committee member appointed by the Parks and Recreation Advisory Board shall forfeit that membership if absent for more than three (3) consecutive meetings in one (1) appointment year, unless the absenteeism is excused for reasons defined in Ordinance 1 No. 2406, Absenteeism may also be excused either by the Committee or by the Parks and Recreation Advisory Board. If a member goes beyond this absenteeism limit, the Parks and Recreation Advisory Board shall be advised by the Committee to declare the position vacant and to appoint a new member to fill the vacancy from the recommended list. ARTICLE II - MEETINGS Section 1. Regular Meetings The regular meeting normally shall be held on the last Monday of each month at 10:O0am. It may be moved to an earlier Monday during a holiday period. Section 2. Notice of Meetings Notice of all regular meetings and special meetings shall be given to each member of the Committee at least five (5) days prior to each meeting. Notice of all meetings shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. No items other than those designated in the notice may be discussed, Section 3. Special Meetings Special meetings may be called at any time by the Chair of the Committee or by five (5) members of the Committee. The Notice of Special Meeting shall state specific items to be discussed. No items other than those designated in the notice may be discussed. Section 4. Quorum A quorum for the Committee meetings shall require the presence of a majority of Committee members in good standing. Section 5. Rules of Order General parliamentary rules as given in Robert's Rules of Order, as modified by the rules and regulations of the Committee, shall be observed in conducting meetings of the Committee. ARTICLE III - OFFICERS Section 1. Appointment of Officers Upon the recommendation of the Committee, the Parks and Recreation Advisory Board shall appoint one member of the Committee to serve as Chair and one member to serve as Vice -Chair on an annual basis Section 2. Duties of the Committee Chair The Chair of the Committee shall preside at the meetings of the Committee, and shall perform the other duties ordinarily performed by the office. The chairman of the Committee shall only vote in case of a tie. Section 3. Duties of the Vice -Chair 2 The Vice -Chair of the Committee, in the absence of the Chair, shall perform all the duties of the Chair. In the absence of both the Chair and the Vice -Chair, the Committee shall elect a Chair pro tempore who shall perform the duties of the Chair of the Committee. Section 4. Duties of the Senior Services Coordinator This individual shall act as the official advisor to the Committee. The Coordinator shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. The Coordinator, or representative, shall attend all regular and special meetings and participate in discussions, but shall not be entitled to vote. ARTICLE IV - SUB -COMMITTEES Section I. Appointment of Special Sub -Committees Special sub -committees may be appointed by the Chair for consideration and study of any matter not covered by the Committee during regular or special meetings. The Chair and/or Vice -Chair are ex officio members; and one or both may attend sub -committee meetings, participate in discussions and vote in ease of a tie. The special sub -committee shall report their findings to the Committee. The Senior Services Coordinator or representative shall be present. Section 2. Committee on Facilities and Programming The chair of the Senior Advisory Committee shall appoint a standing sub -committee on Facilities and Programming. This sub -committee will consist of 3 to 5 members with the charge of proposing and planning programs and services for seniors coordinated through City Staff. The subcommittee will report their proposed activities to the Senior Advisory Committee for approval. ARTICLE V - AMENDMENTS Section I. Amendments These by-laws may be amended at any regular meeting of the Committee by a majority vote of the members present, provided previous notice of the proposed amendment shall have been given to the Committee at least one (1) regular meeting before the action thereon shall be taken. The Parks and Recreation Advisory Board must approve the change. 3 City of College Station Parks and Recreation Advisory Board List of Subcommittees / Board Liaisons Fiscal Year 2011 - 12 Bylaws Review Fees rmutriR., --ky-p-uel Jon Denton OA Billy Hart, Shane Wendel Field Usage -ift Viiii IA --f-r-uL . rodtkou Billy Hart, erluild , George,Jessup, 3-TILLI_Lemon Joint Parks Planning and Zoning &4 CUAL Susan Fox, George Jessup, V.11 I Park Naming AVS, George Jessup, Shane Wendel If6lAt Recre.tion, Park, and OpenSpace Master Plan i.4140)(W,L-13illy Hart, Susan Fox (\JAL C,It-Lir\h-ai U)+1QINW 60 Lick Creek Nature Center Committee soYflj Sfa(NioidvLSk.yu C"In(11 and Susan Fox Oerr\--Nct 0/Board/Subconunittees/Subcommittee Lists/List of Subcommittees 2011-12 PARKS SHANE WENDEL CR ATION ADVISORY BOARD MEMBERS ........................ & THEIR PARKS ❑ WOODLAND HILLS ❑ PEBBLE CREEK PARK ❑ COVE OF NANTUCKET SUSAN FOX ❑ THOMAS PARK O GABBARD ❑ BRISON O OAKS ❑ RAI NTREE GEORGE JESSUP 0 ANDERSON ❑ LEMONTREE ❑ BEE CREEK ❑ SOUTHWEST PARK O W.A. TARROW JON DENTON 0 PARKWAY PARK 0 BILLIE MADELEY PARK ❑ UNIVERSITY PARK O THOMAS PARK NEED PARKS BILLY HART (V NO VFRED MEDINA I DA BELLOWS MIKE REYNOLDS \SHERRY ELLISON NEED A MEMBER ❑ SONOMA PARK ❑ REATTA MEADOWS PARK . SOUTHERN OAKS PARK El CASTLEROCK PARKPA to CASTLEGATE PARKS) A • EDELX/YEISS GARTEN E4 EDELWEISS � (re cR EKVIEW E CSI� ❑ WOODCREEK ❑ SANDSTONE ❑ COVE OF NANTUCKET ❑ EMERALD FOREST ❑ CROMPTON M BROTHERS CrY_eo e \ ❑ STEEPLECHASE V() 4619) 0 GEORGIE K. FITCH - -- JACK & DOROTHY MILER ❑ OR ANY OTHER CS PARKS THAT ARE NOT ASSIGNED ALREADY knk 003 6\qa qJk k\rok ) Memorial Cemetery Aggie Field of Honor HWY so W. A. Tarrow Pork: -Lincoln Center -Wayne Smith Yout Baseball Complex HOLLEMAN John Crompton Pa Northgat Park RAS41U 16 STOTZER PKWY a ca J uJ 0 co z w w O Luther LUTHER ST W SouthwestPark Steenlechose Park BALL Hensel Park UNIVERSITY DR Eostgate P GEORGE BUSH DR nes Brison z ui Park w Anderson 9 q Park_. Gabbard Park Jack & Dorothy Miller Park co 7 Edelweiss Edelweiss. Gartens. BARRON RD vlc-co'� %RTE DR Brothers Park ._ w SOut wood o Athletic Park u GRAHAM RD Cre. k View Park z 0 Jk Sonoma Park SOUTHERN PLANTATION Realta Southern Cap ks Meadows Park d Park "4>b, CCaastlerock Castlegate Park GREENS PRAIRIE RD W lie Mackerel( Pa lk ROSEG SUNNY COONER Lions Park University Park LINCOLN AVE as Park FRANCI DR Richard_ Parkway ark ur erPark 1DOMINIK DR Veter 1 NIVERSITY OAKS BLVDMerry Oaks I HARVEY RD ,' Park C' metery arWolf Pen Smit Tract Park Creek Par COLGATE Windwoad Park KRENE TAP RD J Raintree Cy Park Miller m t Stephen C. Beachy% 1i Curter Central Park Crossing arks Office) Park SEBESTA RD Emerald Forest Park Sandstone Park Woodcreek Park WOODCREEK DR Southeast Community z Park °Woodland Hills Park GREENS PRAIRIE RD c ove of Nantucket Pork UNIVERsiry DR E Crescent Pointe tic ,Pa Summit, Crossi HWY so Park J 0 z J ick Creek Park City Vision Statement Parks and Recreation Department Mission Statement "to provide a diversity of facilities and leisure services which are geographically and demographically accessible to our citizens" City of College Station Comprehensive Plan Parks, Greenways & the Arts Goal "...achieve and maintain a diversity of parks, greenways, and the arts for leisure and recreation as well as for entertainment, education, and culture to achieve a high quality of life for all residents and visitors' Proposed Goal and Strategy Categories For College Station Recreation, Park, and Open Space Master Plan Resource Conservation & City Character Health & Wellness Economic Sustainability Connectivity & Mobility Parkland & Neighborhood Character Diversity in Recreation & Cultural Programs Responsible Governance Goals Resource Conservation & City Character Protected open space, natural features, and natural resources contributing to the unique character desired for various areas of the City and for the City as a whole Health & Wellness Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the economic costs associated with poor health Economic Sustainability Parks and Recreation system that adds economic value to the City through enhanced property values, reduced medical costs, and through attraction of guests and participants to events and programs Connectivity & Mobility Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks Parkland & Neighborhood Character High -quality environments located in close proximity to as many residences as practical meeting the needs and levels of service of those residents Diversity in Recreation & Cultural Programs Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the community Responsible Governance Cost-effective system where those generating demand for facilities and programs provide the means to deliver those facilities and programs and where partnerships are maximized LJ Incomplete In Progress omplete Strategies Resource Conservation & City Character Greening the City through park restoration, plantings, streetscape, etc. Preservation of open spaces through acceptance of land dedications and acquisition Support Sustainability practices and Green parks and recreation design and operations Support the Grimes County Regional Park initiative Health & Wellness „ -Support a Senior Center initiative 4 Q ' ' 1 ® Promote active Recreation programs for all ages ® Support the Mayor's Council on' Economic Sustainability ❑ Identify and support one or two signature events within the community O Ensure that parks, preserved open space, greenways, etc are located within close residences ❑ Support and recommend capital improvement programs and projects in park and facilities ❑ Develop CSPARD partnership/sponsorship opportunities ❑ Conduct annual review and update user fees for facilities and programs proximity to recreation Connectivity & Mobility ❑ Link parks to larger transportation system ❑ Link parks to greenway system ❑ Use parks to further implementation of the City's adopted Plans (Comprehensive Plan, neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.) ❑ Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan, and Hike and Bike Trail System Parkland & Neighborhood Character ❑ Renovate and enhance existing parks and facilities ❑ Meet future parks and recreation needs through a diversity of context -based park types (such as regional parks, community parks, neighborhood parks, linear parks, etc.) ❑ Provide open space and parks in close proximity to residences ❑ Preserve open space areas that contribute to the character of a neighborhood or contain significant natural features ❑ Promote safe and well -maintained park and recreation facilities for all to use as needed. ❑ Review the Park Land dedication ordinance and provide recommendations to City Council (as needed). Diversity in Recreation and Cultural Programs ❑ Provide inter -generational facilities in all parks and facilities ❑ Develop a community/senior center within the City ❑ Provide high -quality youth programs and facilities ❑ Continue development and programming of the Wolf Pen District as a unique facility that protects significant natural features, offers gathering places for the entire City, and offers opportunities to celebrate our City's diversity in the arts and culture ❑ Promote and support family and youth oriented activities Responsible Governance, Accountability and Communication ❑ Identify projected O&M costs for facilities and programs and identify revenue sources to meet these needs ❑ Develop and implement the "pay to play" concept for recreation programs and facilities ❑ Seek out and implement partnership opportunities with CSISD, private recreation providers, private developers, land trusts, and others ❑ Develop an effective communications and marketing plan ❑ Support Staff and Citizens in the endeavors to make the parks and recreation system a quality based department in everyday operations and customer service PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS & PARK LAND DEDICATION PROJECTS FY '11 SEPTEMBER 1, 2011 Caoital lm • rovements Pro'ects Capital Improvements Projects Status , Georgia K. Fitch Sandstone Shade Cover Thomas Shade Cover University Park Parking Lot Improvements Lick Creek Nature Center Design Central Maintenance Shop Design Central Concessions Building Emerald Forest Park Improvements WPC Festival Site & Fountain Athletic Field Irrigation Upgrades Central Park Stimulus Improvements Veterans Stimulus Improvements Skate Park Construction Tarrow Park Playground & Improvements In Design In Design In Design In Design In Design In Design In Design Out to Bid On Hold Under Construction Under Construction Under Construction Substantial Completion Pete V. Pete V. Pete V. CPD/ Pete V. CP CPDIPete V. CPDIPete V. Pete V. CPDJDavid S. Pete V. CPD/PeteV. Pete V. David W. oject .:. Funding # Budget Source PK1104 PK1108 PK1112 PK0410 PK1102 PK1101 PK1001 PK0713 WP0901 PK1115 GG1012 GG1013 PK0911 $103,500 $27,000 $30,000 CDBG GOB '08 GOB '08 GOB '08 + Zone $1D0,000 2 Funds 3/12 $100,000 GOB '08 $200,000 GOB NI I. a +jio IVi Date Expected / Actual 12/11 12/11 11/11 $930,000 GOB '08 4/12 $60,000 GOB '08 2/12 $3,500,000 TIF Funds $100,000 General Fund $210,000 Stimulus Funds $295,000 Stimulus Funds $720,000 GOB '08 C,$73,500 Zone 6 11/11 10/11 7/11 8/11 8/11 & 10/11 Substantial Completion Pete V. PK1103 $133,500 $60,000 CDBG 5/11 5/11 & 10/11 , $99,890 Projec:t'.Totals. xcluding On Hold Projects) CIP Summary Pending/On Hold Pending Council Approval In Design Design Completed Out to Bid /Re -Bid Bids Received Pending Design Contract Pending Construction Contract No Status Under Construction Public Hearing Scheduled RFQ's — Design 1 0 7 0 1 0 0 0 0 3 0 0 Total 21 Park Land Dedication Pro ects Park Land Dedication Projects Prioritized : Status ZONE 1- ,$1.8,270 ZONE 2 $29,718 ZONE 3 - $168,239 Central Park Rainwater Harvesting In Design strk ZONE 4 - $36,666 ZONE 5 -:$195 ZONE 6 — $3.90,983 Southwest Hike & Bike Trail, Phase 1 In Design ZONE 8 - $19,662 Emerald Forest Park Playground & Improvements ZONE 10-'$302,416 ZONE 11- $157 .:'? .....' ZONE12 -::$26,108; ZONE13 :$:709.. ZONE ;14-i$80,755: Community: Zones ZONE A ZONE:13 ZONED•.:::'; ZONE;p..;:":.; klaNar qui Out to Bid s $163,500 $426,000 Community Park Funds $18,884 $416,142 $69,351 $0 0 2 1 0 0 0 0 0 Vtitiatittt is Funding Date Final Source Expected/Actual Cost PeteV. / CP PK1012 $100,000 Zone 3 + Stimulus -4415 CP & Pete PK0806 $268,000 Zone 6 CP & Pete PK0713 $58,000 Zone 8 4/12 Park Land Dedication Summary Pending / On Hold In Design Out to Bid / Re -Bid Bids Received Pending Construction Contract Pending Design Contract Under Construction Under Contract Public Hearin Non -Park CIP Projects or3 Park C.lP.P. rojects Barron Road Phase II Land and Irrigation Landscape Plan for Electric Substation Source Streets Capital ST1026 $250,000 Fund WF0175 160/1 $10,000 Electrical 12/11 Expected f Actual Status Manager `:: Project # Budget Design Completed Design Completed Pete Pete ompleted Project Total In Design Design Completed Out to Bid Bids Received Inspection Pending Construction Contract Under Construction so $260,000 2 0 0 0 0 4/12 City of College Station Administrative Approval for Required Parkland Dedications of Less than Five Acres 1. Applicant Name: Address: Phone: 979-255-7064 2. Development Name: Blake Cathy P.O. Box 9517 College Station. Texas F-Mail: blakecathvCa?vahoo.com Barron Crest Subdivision Project #: 11-00500102 Development Location: 2716 Barron Road 3. Dwelling Units: 15 Single Family 0 Multi -family Units, located in Neighborhood Park Zone 10 15 Single Family 0 Multi -family Units, located in Community Park Zone A 4. Development Fees and Dedication Requirements: a. Development Fee: Neighborhood Community Total Single Family @ $764.0° per DU $ 11.460.00 Single Family @ $638 °° per DU $ 9.570.00 =, $ 21.030.00 Multi -family @ $622.°° per DU $ 0 Multi family @ $520.°° per DU $ 0 = $ 0 TOTAL (Neighborhood and Community) = $ 21.030.00 b. Land Dedication or Fee in Lieu of Land (Choose One): Neighborhood Community Total Single Family: one (1) acre per 102 DU's 0 ac One (1) acre per 105 DU's 0 ac 0 ac Multi -family: One (1) acre per 125 DU's 0 ac One (1) acre per 129 DU's 0 ac = 0 ac TOTAL = 0 Acres -OR- Fee Paid in Lieu of Land Dedication Neighborhood Community Single Family: @ $314,00 per DU $ 4.710.00 @ $305.°° per DU $ 4.575,00 - $ 9.285.00 Multi -family @ $256.°0 per DU $ 0 @ $248.°° per DU $ 0 $ 0 TOTAL (Neighborhood and Community) = $ 9.285.00 5. Comments: The City of College Station agrees to accept: GRAND TOTAL (Neighborhood and Community) 16 Units x $2.021.00 Name o Date = $ Land Dedication 0 2T Ah ( 30.315.00 , PREIIAfMARY PLAN 7 ,, , - j'.Flnbbferro Phm 4.PGf'O;tD� ��r adr n--4+wi an VICINITY MAP NOT FOR RECORD ( PR.PLIMJNARY PLAN j BAWON CREST SUBBIv1',SWO9 Au OF TH£ ceim 4.931 1,M cArAcY 1PAC£ fzisltwj RO&WT SWWAI$M LEAME. A-54 COLLEGE SWIM S A7OS COUNTY, TEXAS .LHY 2011 rover011 11.1V ` AGENDA BRYAN + COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY, August 16, 2011 5:15 p.m. Carnegie History Center 111 S. Main Street BRYAN, TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES — July 2011 5. MONTHLY STATISTICS — July 2011 6. OLD BUSINESS — BUDGET A. Budget B. Interviews for Branch Manager C. Update on Ringer Expansion — David Gerling D. Update on Mounce Remodel 7. NEW BUSINESS A. Selection of Lay Rep to the Central Texas Library System B. Announcement of elected positions available on the CTLS Board of Directors 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR SEPTEMBER 20TH AT THE RINGER LIBRARY 10. ADJOURN Please notify the Adm. Asst. Laura Mills. 209-5614. if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station, City Secretary one week prior to rn.eetina date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD JULY 19, 2011 On the 19th day of July 2011, the Bryan + College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in regular meeting at the Clara B. Mounce Public Library, 201 E. 26th Street, Bryan, Texas 77803. 1. Larry Ringer, President, called the meeting to order at 5:15 p.m. and the following were present: Larry Ringer, Robert McGeachin, Helen Kunz, Carroll Johnson, Dorothy Hagen, Charles Smith, Sonia Gangotena, and Mary Fran Troy. 2. ATTENDANCE Name Present/ Absent Larry Ringer, President Sonia Gangotena Robert McGeachin Helen Kunz Carroll Johnson Dorothy Hagen Charles Smith Mary Fran Troy # of meetings held since appointment 84 31 6 26 43 8 25 36 # of meetings attended since appointment 78 23 5 21 25 8 25 30 3. The other attendee was Larry Koeninger. 4. The previous meeting minutes of June 21, 2011, were approved as distributed. 5. The monthly stats for May were reviewed. 6. In old business, Dr. Koeninger noted that he will probably cut magazine subscriptions, but he would not cut funding for books in the budget. In addition, some of the computers funded by the BTOP Grant have arrived and will be deployed in the next few weeks. 7. In new business, Dr. Koeninger stated that in August he and Advisory Board representatives will interview three candidates for the Ringer Branch Manager position. In addition, 365 eAudio books were downloaded in June. 8. The Library System Director's report is attached. 9. The next meeting will be August 16, 2011, at the Carnegie History Center. 10. The meeting adjourned at 6:15 p.m. Larry Ringer, President Larry Koeninger, Library System Director CLARA B. MOUNCE PUBLIC LIBRARY REPORT FOR: July, 2011 This Year Last Year SERVICES: Hours Open Meeting Room Usage Patrons Registered Total Patrons Active or Expired < 2 Years Overdue Notices Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance Interlibrary Loan Received Interlibrary Loan Sent Reference Transactions Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT (Items Added): Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforrns CIRCULATION TCILL Books Periodicals Paperbacks Media 231 29 40 46 467 564 18,244 17,042 1,819 2,164 2,395 21,666 24,808 32,907 36,958 32,188 36,890 5,395 6,868 10/470 10/495 5/356 4/55 0/0 2/42 10/1071 9/989 915 1,325 503 377 1853/316 1566/563 5/32 31 41 785 905 0/0 0/0 0/0 0/0 607 331 144 483 19 22 51 71 24 THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other 10,634 14,250 343 _..._..._._... _ 51 1,283 935 549 2,491 2,600 12,029 15,929 551 77 1,379 903 532 DVDs 4,760 4,966 Videos 19 30] Wireless Internet 917 456 Internet Computers 4,997 5,379 ILL 31 41 Reference 51 6 56 2 _ __ TOTAL 13,246 14,856 13,215 14,918 16,54013,743 GRAND TOTAL 41,317 45,201 Prepared by Approved by LARRY J. RINGER PUBLIC LIBRARY REPORT FOR: July, 2011 This Year Last Year SERVICES: Hours Open 276 29 Meeting Room Usage 9 11 Patrons Registered 359 423 Total Patrons Active or Expired < 2 Years 16,294 15,432 Overdue Notices 1,686 Holds Filled # of People Visiting Library # of Checkouts # of Checkins In House Use CHILDREN'S REP I RENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance Teen Program/Attendance Class Visits & Tours/Attendance Special Programs/Attendance Reference Transactions _Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance Interlibrary Loan Received Interlibrary Loan Sent Reference Transactions Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT (Items Added): Adult Books Juvenile Books Adult Media Juvenile Media Videos Microforms CIRCULATION TCILL Books Periodicals Paperbacks Media DVDs Videos Wireless Internet Internet Computers ILL Reference 17 23 38 TOTAL 14,678 18,221 9,058 16,055 18,190 9,196 17 LAST YEAR GRAND TOTAL 41,957 43,441 3,895 3,876 20,922 35,594 37,507 38,530 38,580 39,971 4,996 5,485 12/659 19/609 10/351 10/172 • 0/0 9/751 13/1824 665 482 131 156 1200/362 1637/448 21/190 27 17 0 1120 1,474 0/0 0/0 23/245 469 510 90 312 61 5 4 THIS YEAR Adult Juvenile Other Adult Juvenile Other 992 1,211 12,486 17,680 13,700 17,783 572 97 691 816 791 787 444 850 369 4,202 3,490 377 676 451 387 3,009 3,415 27 17 36 • Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: July, 2011 YEAR YEAR SERVICES: Days Open 144 hours 22 Patrons Registered__. Total Active Patrons 6 6 # of People Visiting Library 908 1,188 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions Visits & Tours/Attendance Special Programs/Attendance Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books Juvenile Books Adult Media Microforms Periodicals Discards IN HOUSE USE/CIRCULATION Internet ComEuters CD-rom Computers Books Rare Books History Books Files Photo Files Microfilm ILL History Lab Maps Microform Machine Use Periodical Use 68 5of30 12 58 2 of 22 72 1 25 53 3 37 159 357 32 13 7 7 10 10 5 27 15 6 18 3 12 1 CD's Not in Database New Scans 4 Photo Collection Use 5 Wireless Internet 120 TOTAL In House Use 444 12 5 478 Prepared by Reviewed by MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD AUGUST 16, 2011 On the 16TH day of August 2011, the Bryan + College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in regular meeting at the Carnegie History Center, 111 S. Main Street, Bryan, Texas 77803. 1. Helen Kunz, Vice President, called the meeting to order at 5:15 p.m. and the following were present: Felicia Glover, Sonia Gangotena, Dorothy Hagen, Helen Kunz, Robert McGeachin and Charles Smith. 2. ATTENDANCE Name Larry Ringer, President Sonia Gangotena Robert McGeachin Helen Kunz Carroll Johnson Dorothy Hagen Charles Smith Felicia Glover Present/ Absent # of meetings held since appointment A 85 P 32 P 7 P 27 A 44 P 9 P 26 P 1 # of meetings attended since appointment 79 24 6 22 25 9 26 1 3. Felicia Glover was introduced as a new board member from College Station. Other attendees were Larry Koeninger, Library System Director and Laura Mills, Adm. Asst. 4. The previous meeting minutes of July 19, 2011 were approved as distributed. 5. The monthly stats for July were reviewed. Dr. Koeninger pointed out that there online registration for the summer reading program was not included in the stats. 6. A. In old business, Dr. Koeninger reported that both Bryan and College Station were struggling with the tax rates. The budget will not be approved until October, but there were cuts in many line items. B. Dr. Koeninger reported that he interview one candidate for the Ringer Library Manager and two more are scheduled for August 30th. C. The Ringer expansion project is ranked to being in 2013. There are no further updates at this time. D. Dr. Koeninger has received a bid for the Mounce remodel that is slightly under $50,000. An ADA variance may be possible if the remodel is under $50,000. However, if the cost is over, other ADA issues may need updating which will escalate the cost. 7. In new business, the Board agreed that Helen Kunz will continue as the BCS Library System Lay Representative to the Central Texas Library System. Dorothy Hagen will serve as alternate. 8. Dr. Koeninger's report is attached. 9. There were no requests for agenda items for the next meeting scheduled for September 20, 2011 at the Ringer Library. 10. The meeting adjourned at 6:30 p.m. Larry Ringer, President Larry Koeninger, Library System Director Library Advisory Board August 16, 2011 1. Branch Manager i. Interviews on July 16 and July 30 2. BTOP Grant i. Computers have been deployed at Mounce. ii. CS IT department is working on Ringer computers. iii. Wendell is working on the Carnegie compuers. iv. Wendell will begin repurposing the old public computers to be used as catalogs. 3. eAudiobooks i. 365 downloads for June ii. NetLibrary is no longer associated with the eAudiobooks. The current provider is EBSCOHost. The launch of the EBSCOHost website has been extremely difficult and resulted in interrupted service. Issues with logging in and downloading titles are being addressed. iii. Many of the issues seem to have been addressed. iv. Recorded Books will launch their own portal soon. The launch has been delayed due to problems with functions within the portal. v. 174 downloads for July 4. Doak Foundation Grant i. Delivered July 29, 2011 ii. Request is for funding for online services including TexShare, eAudiobooks, and individual databases. Funds were also requested for TexExpress, the ILL courier service. All databases are system -wide so the funds will be accepted & disbursed by Bryan. 5. Texas Library Association Annual Assembly i. Planning meeting for TLA committees, subdivisions, and round tables ii. Planning meeting for 2012 Annual Conference (Houston) iii. Open to all TLA members iv. Meetings 1. Leadership Development a. TALL Texans Institute i, Mentor two 2011 participants ii. Changes to 2012 Institute including reducing the Institute by one day iii. Ways to encourage librarians in West Texas and El Paso area to participate 2. Leaders in Libraries a. Strategies for dealing with funding cuts 3. Public Libraries Division Meeting a. By-laws revision to Operational Procedures 4. District 3 Business Meeting a. Plans for fall meeting b. Areas that the Districts can pick up work previously done by TSLAC College Station Senior Advisory Committee Regular Meeting Southwood Community Center 1520 Rock Prairie Rd Monday, August 29, 2011 10:00am Minutes Members Present: E.E. Bums, Jon Denton, Frank Duchmasclo, Ann Hays, Susan McGrail, Robert Meyer, Ron Silvia, Pat Vanderboom and Joanna Yeager Members Absent: Jerry Markowich Staff Present: David Schmitz, David Gerling, Kelly Kelbly and Marci Rodgers 1. Call to order The meeting was called to order at 10:01 am by Joanna Yeager, Chairman II. Welcome new committee members and visitors The Chairman welcomed new members, Arm Hays, Pat Vanderboom and Susan McGrail. III. Approval of minutes from regular meeting on July 25, 2011 E.E. Burns made the motion to approve the minutes from the July 25, 2011 meeting. Bob Meyer seconded the motion. The motion passed unanimously. IV. Report, possible action and discussion of program sub -committee regarding upcoming programs and events (meeting notes attached) The program sub- committee met on August 23, 2011 at Southwood Community Center. The following members and community participants attended the meeting: Jon Denton, Joanna Yeager, Anne Hazen, Janice Drees, Pearl Robertson, Ann Hays, Susan McGrail, Kelly Kelbly and Marci Rodgers. The September calendar for senior programs at Southwood Community Center was distributed. Marci Rodgers discussed some of the programs starting next month. The Senior World Passport Program will begin on September 7th, Xtra Ed classes for seniors will begin on September 12th, a shuttle will be available for seniors who would like to park at Southwood Community Center and ride a bus to the College Station Conference Center for the Exploring Lunch/Lecture Series on September 21st. A reservation is necessary. A presentation by A.D. Patton on photographing birds will be presented on September 28th. The program sub- committee will meet next month on Thursday, September 22, 2011 at 10:30 am at Southwood Community Center. V. Presentation, possible action and discussion on Senior Advisory Committee by- laws amendment Frank Duchmasclo made the motion to accept the amended by- laws as presented. Jon Denton seconded the motion. The motion passed unanimously. The amendments will be on the September 13th Parks and Recreation Advisory Board agenda for approval. VI. Report, possible action and discussion on status of Patio Project at Southwood Community Center Frank Duchmasclo provided copies of a conceptual drawing of a patio extension prepared by Pete Vanecek, park planner, to the new members. A porch extension is being proposed to the front and east side of Southwood Community Center. Mr. Duchmasclo gave a brief history of the project and an update on the businesses and organizations he has approached for donations. David Schmitz commented that any additions funded by donations to an existing city facility would also be considered a city owned facility. Mr. Schmitz also stated that the specific design and plans of a patio would be a Parks and Recreation Department project and the committee should meet with Pete Vanecek for guidance. Any funds donated for this specific project will have to be tagged in the budget. VII. Presentation, possible action and discussion on Senior Services Coordinator Report regarding upcoming programs and events (report attached) VIII. Presentation, discussion and possible action on future agenda items: A Committee member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Patio Project • Report on Skate Park Grand Opening • Signage for Senior Services offered at Southwood Community Center IX. Next meeting: Monday, September 26, 2011 X. Adjourn The meeting adjourned at 10:58am Minutes submitted by: Marci Rodgers, Senior Services Coordinator Senior Services Coordinator Report August 2011 July, 2011 Event/Class Daily Attendance Location Totals Bridge 98 SWCC Special Event:Concert 22 I SWCC 42 70 SWCC Game Day 19 SWCC Bingo 14 SWCC Sit & Fit 38 SWCC Line Dancing 143 SWCC Computer Club 31 CC Training Room Birthday Party 5 1 SWCC Transition of Life Series 9 1 SWCC Movie ( 4 SWCC Lunch/Lecture 1 100 Conference Center Genealogy Group 17 1 SWCC Special Event: Ice Cream Social w/ CSPD 1 20 SWCC Special Event: Casino Day 1 50 1 SWCC Lincoln Center 252 1 Lincoln Center Senior Advisory Committee 6 1 SWCC Total Programs Offered: 14 Total: 798 Total Special Events: 3 The current population estimate for July, 2011 within the City limits 96,199 based on recently issued residential Certificates of Occupancy. August Highlights 11 Intro to Facebook classes offered 10 Texas A&M Agrilife presents nutritional tips 15 Travel Tips with Dorothy Hernandez 24 Ice Cream Social with CS Fire Department 29 Xtra Education Registration Begins Looking Ahead! September 3 Skate Park Grand opening 5-7 pm 5 City Holiday 7 Computer Club for Seniors with Lacey Lively discussing flyers and brochures 7, 20 Senior World Passport Program 20 Movie and popcorn at SWCC The Blind Side 21 Shuttle to CS Conference Center for Exploring History Lunch/ Lecture 27 A Matter of Balance Class begins (8 week class) free 28 Bird Photography with A.D. Patton