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HomeMy WebLinkAbout05/10/2011 - Regular Minutes - Parks Board (2)PARKS AND RECREATION ADVISORY BOARD CITY OF COLT FGE STATION REGULAR MEETING MINUTES 7:00 PM, Tuesday, May 10, 2011 The Green Room at Wolf Pen Creek - 1015 Colgate College Station, TX 77840 STAFF PRESENT: David Schmitz, Interim Director; Amanda Putz, Board Secretary; Kelly Kelbly, Recreation Supervisor, Southwood Community Center; David Gerling, Recreation Superintendent; Marci Rodgers, Senior Services Coordinator; Curtis Bingham, Park Operations Superintendent; Peter Lamont, Recreation Superintendent; Bob Cowell, Director, Planning and Development Services; Matt Robinson, Senior Planner, Planning and Development Services BOARD PRESENT: Gary Erwin, Chair; Douglas Becker, Shane Wendel, Susan Fox, George Jessup, Billy Hart, Gerard Kyle, Jon Denton VISITORS: Kent Laza, 4490 Castlegate Dr., CS, Phillips Engineering Wallace Phillips, 4490 Castlegate Dr., CS, Phillips Engineering Heath Phillips, 2440 Stone Castle, CS, Phillips Engineering 1. Call to order and Roll Call: The meeting was called to order with a quorum present at 7:02 p.m. George Jessup arrived at 7:02 p.m. 2. Possible action concerning requests for absences of members: Millie Burrell submitted a request for absence, and she also had an absence request for the April Board meeting. Shane Wendel made a motion to approve the absence requests submitted, and Douglas Becker seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting of April 12, 2011: Billy Hart made a motion to approve the minutes as submitted, and Jon Denton seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, possible action, and discussion concerning The Barracks development in terms of rezoning: Wallace Phillips presented the development to the Board. He explained that the development is located on the west side of Wellborn Road tracks and north of Rock Prairie. The proposal was for six small parks and one centrally located park. Mr. Wallace Phillips presented that they are a half acre short on the land dedication, however Mr. Phillips will pay those fees. The park that would be centrally located in the development would be more of a serene, natural, and silent study area. He reported that students would have these different locations in the development that would cater to different needs. For example two of the different facilities would be a basketball court and a volleyball court. Discussion followed. In summarization of the proposal: The total land dedication required for the development is 4.17 acres and they are proposing a dedication of 3.79 acres. That would calculate as the developer being $14,000 short on the land dedication. Mr. Phillips will pay the $14,000 that he is short on for the land dedication. Jon Denton made a motion to approve the 3.79 acres for the Barracks II Subdivision, and George Jessup seconded the motion. The vote was called. The motion passed with a vote of 7 to 1. (Douglas Becker in opposition. Millie Burrell was absent) 6. Update and discussion regarding the Proposed Recreation, Park, and Open Space Master Plan 2011-2020: Bob Cowell updated the Board on the Recreation, Park, and Open Space Master Plan. This was an informational item only, and no action was required. 7. Update and discussion regarding Christmas in the Park for 2011: David Schmitz reported that Stephen C. Beachy Central park was too small for the citizens, and that parking was a major issue for the attendees. Staff decided that moving Christmas in the Park to the Wolf Pen Creek facility, as that venue better fits the needs of Christmas in the Park. Peter Lamont reported on staff's ideas and recommendations for Christmas in the Park. He said that this can be more of a community event. We can possibly have local vendors have booths that sell food, and trinkets, etc. Several reasons why staff thinks that the Wolf Pen Creek facility is a much more appropriate facility for Christmas in the Park: ➢ Additional parking at Post Oak Mall. ➢ The venue is much larger for the event. ➢ The trails could be used as a lighting display, and for hayride options. ➢ The basic lights could be left on the structures throughout the year which would cut down on labor costs. ➢ Santa could be based in the Wolf Pen Creek Green Room. ➢ Possibilities for including local businesses for booth space. 2 May 10, 2011 Parks and Recreation Advisory Board Meeting Minutes Overall, the Board felt that holding the event at Wolf Pen Creek was a good idea. The Board, however, felt that not having the drive thru capability was a disadvantage. Discussion followed. This was an informational item only, and no action was required. 8. Discussion and possible action concerning the PARD Advertising Policy: David Schmitz reported that staff is attempting to be creative, and thinks that posting advertisement in the parks would be good as a source of revenue income. The policy would entail city staff to solicit RFP's (request for proposals) to market the advertisement to potential sponsors. Currently, the only space that city is looking to post advertisement is at the athletic facilities. Shane Wendel made a motion to approve the PARD Advertising Policy, and Douglas Becker seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 9. Report, possible action, and discussion concerning the fee analysis of the Southwood Community Center: Kelly Kelbly reported on the Southwood Community Center Budget Analysis. The Board discussed that the difference in teen fees compared to senior fees is troublesome. They are concerned that the $100 annual fee for the teens is too high. The Board would like to look at the fees for the teens so that they can be revisited and analyzed. Billy Hart made a motion to re-evaluate and direct staff to analyze the equity and distribution of the Southwood Community Center fees, and Shane Wendel seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 10. Update and discussion concerning the Park Bucks Program: Curtis Bingham, Park Operations Superintendent, reported on the Park Bucks Program. He updated the Board on the changes and reported that the program has been revised to fit the standards better. This change also allows staff to better monitor the distribution and creation of the park bucks. Discussion followed. This was an informational item only, and no action was required. 11. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY11: This was an informational item only, and no action was required. 12. Report, possible action, and discussion concerning the current Capital Improvements Program: ➢ Capital Improvements and Park Land Dedication Project Lists of May 2011: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement Project Lists. This was an informational item only, and no action was required. ➢ Dedications of Less than Five Acres: Pete Vanecek, Senior Park Planner, reported on the Dedications of Less than Five Acres. 3 May 10, 2011 Parks and Recreation Advisory Board Meeting Minutes • Breezy Heights Addition Lots 5R, 6R, 7R, and 8R N Park Zone 6 • College Hills Estates Replat N Park Zone 2 13. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: ➢ Next Regular Meeting N June 14, 2011, The Green Room at Wolf Pen Creek 14. Adiourn: Billy Hart made a motion to adjourn the meeting, and Jon Denton seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 9:30 p.m. 4 May 10, 2011 Parks and Recreation Advisory Board Meeting Minutes