HomeMy WebLinkAbout07/20/2004 - Regular Agenda Packet - Parks Board1. Call to order.
2. Pardon — possible action concerning requests for absences of members.
3. Hear visitors.
4. Presentation of plaques to outgoing members.
5. Discussion, consideration, and possible approval of minutes from the Regular
Meeting of June 8, 2004 and from the Joint Meeting with City Council of June 10,
2004.
6. Discussion, consideration, and possible action regarding requests for Park Land
dedications:
Horse Haven Estates — Review (Park Zone 4)
■ Trails at Neelley Ranch Review (Park Zone 10)
■ Stonebrook Subdivision (Park Zone 9)
7. Presentation, discussion, and possible action regarding growth trends for College
Station
8. Discussion, consideration, and possible action regarding appointment of new
members to Senior Advisory Committee.
9. Presentation, discussion, and possible action regarding status of softball
tournaments and affiliation.
10. Report on status of signage at the Arboretum.
11. Discussion and possible action regarding appointment of Board members to a By
Laws Subcommittee.
12. Report, discussion, and possible action concerning the Capital Improvement
Program:
• FY 2005 Community Development Budget Recommendation
■ Park Land Dedication Project List
■ Current Capital Improvement Project List
■ Veterans Park and Athletic Complex
1.3. Review, discussion, and possible action concerning Board and Departmental Goals
and Objectives, and City Council Strategic Plan.
14. Discussion of calendar, future meeting dates and possible agenda items:
■ Regular meeting August 10, 2004
15. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services
must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989.
IN
City of College Station
Absence Request Form
For Elected and Appointed Officers
Name 00-'
&io-uy
Request Submitted on
I will not be in attendance at the meeting of
for the reason(s) specified:
EM request shall be submitted to W office ofM City Secretary or Board
Secretary one week prior to meeting date
A
of College Station
Absence Request Form
For Elected and Appointed Officers
Request Submitted on
I will not be in attendance & the meeting of
for the reason(s) specified: (date)
6�Y
This request shall be submitted to the office of the City Secretary or Board
Secretary one week prwr M meeting date,
Date Received:
Park zone:
Current Zone Balance:
Project Location:
Name of Development:
Applicant:
Address:
City/State/Zip:
Phone Number/Fax:
E-mail:
Engineer/Planner:
Address:
City/StateZip:
Phone Number/Fax:
E-Mail:
Section 10-13-1: Land Dedication
Single Family Dwelling Units:
Park Land Dedication Ordinance
Project Review Checklist
'al WL
. HorsQ,Hen_EsJig s
...ltp_o_rtgarZa�, I., --
4816_CIQje iya r Qr rr �v_ ti , rrr..... -r-
.,CoIb�aQ3 aJpn TX 774 .�-.� ...
979-693-1100 Fax Number:
- I _III I 1 11 1 -=,!
Hester Engineering Co.
7607 Ea(stmA"a rk Drive Suite 253-B
College Station, TX 77840
693-1100 Fax Number:
REQUIRED COMPLIANCE
Multi -Family Dwelling Units: , __ �M zr
Total Land Requirement: 0.69 Acres
Proposed Dedication: '
Section 10-B-2: Fee in Lieu of Land
Has the Planning and Zoning Commission's approval been obtained? _
Land Fee:
Single Family Fee ($1981dwelling unit):
Multi -Family Fee ($160ldwellinag unit): - - - -
Total Acquisition Fee:
Section 10-B-3: Park Development Fee
Single Family Fee ($3581dwelling unit):
Multi -family Fee ($2921dwelling unit):
Total Fee Amounts:
Total Single Family Fee ($5561dwelling Unit):
Multi -Family Fee ($4521dwelling Unit):
Park Land Dedication Checklist
OIsoardlPark Land DedicalionlchecklisllCriginalslLong Version Revised.xls
Page I
Section 10-B4: Park Development in Lieu of Fee
Required development cost:
Staff review date and comment:
Parks Board review and decision:
Section 10-B-5# Minimum Park Size
Is the proposed park less than five (5) acres?
If yes, staff recommends: See last page
Section 10-8-7: Prior Park Acquisition
Is there an existing park that can serve the proposed
development?
f yes, staff recommends:
Section 10-E: Comprehensive Plan
Is the proposed park dedication in compliance with the
City's Comprehensive Plan and the Recreation, Park, and
Open Space Master Plan?
Comments:
Section 10-F: Additional Information
1. is land in the 100-year floodplain?
a. Detention/Retention?
Acreage in floodplain:
Acreage in detention:
Acreage in greenways:
Comments:
Park Land Dedication Checklist
OlBoardlPark Land DedicationlchecklistlCriginals/Long Version Revised.xls
Page 2
N/A
Percentage:
Size:
Meets Board Policy?
Percentage:
Percentage:
Percentage:
Windwood if access is provided.
Section 10-F (of the Park Land Dedication Ordinance)
10-F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses.
Consideration will be given to land that is in the floodplain or may be considered "floodable" even though
not in a federally regulated floodplain as long as, due to its elevation, it is suitablefor park improvements.
(a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number
of users.
Comments:
(b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access
them.
Comments:
(c) Sites should not be severely sloped or have unusual topography which would render the land unusable for
organized recreational activities.
Comments:
(d) Sites should have existing trees or other scenic elements.
Comments:
(e) Detention Iretention areas will not be accepted as part of the required dedication, but may be accepted in
addition to the required dedication. If accepted as part of the park, the detention Iretention area design must be
approved by the City staff and must meet specific parks specifications.
Comments:
10-F. 2 Parks should be easy to access and open to public view so as to benefit area development,
enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land
uses. The following guidelines should be used in designing parks and adjacent development:
(a) Where physically feasible, park sites should be located adjacent to greenways and/or schools in order to
encourage both shared facilities and the potential co-developmentof new sites.
Comments:
Pa* Land Dedication Checklist
DlBoardlPark Land DedicationlchecklisilC]riginals/Lang Version Revised.xl$
Page 3
(b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access to the park
from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions
may be required to provide reasonable access to parks.
Comments:
(c) Where a non-residential use must directly abut a park, the use must be separated by a screening wall or
fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if
a public benefit is established.
Comments:
(d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street.
In all cases, the City shall approve the proposed street alignment fronting on city parks.
Comments:
(e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this
ordinance; however, the City may require any residential street built adjacent to a park to be constructed to
collector width to ensure access and prevent traffic congestion. The developer may request oversize
participation in such an instance.
Comments:
Staff Recommendations: Staff recommends a land dedication on one (1) acre (contiguous with
Windwood Park) provided that the Parks Department can obtain a portion of Switch Station road property.
This would require cooperation between the two developers.
Section 10-G: Approval:
Parks &W Recreation Advisory At the April 20.2004 meeting the Board accepted the fee in lieu of land subject to the developer putting in a
dedicated easement on Horseshoe Drive, towards Switch Station Road, in order to provide access to
Board: Windwood Park. (Street name on developers site plan shown as Horseshoe Drive, although this has not
been approved by 911 and could change.)
At the July 20. 2004 meeting, the Board unanimously voted to table the issue of the dedication pending the
outcome of the Thoroughfare Plan at the Planning and Zoning and City Council meetings.
Planning and Zoning Commission:
City Council:
Park Land Dedication Checklist
ol6oardlPark Land DedicationlchecklistlOriginalslLong Version Revi$ed.xl$
Page 1
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PARK LAND DEDICATION ORDINANCE
PROJECT REVIEW CHECKLIST
Date Received: 118103 Park Zone: 10
Current Zone Balance: $112,575
Project Location: South side of Graham Road, east of Cypress Grove Middle School
Name of Development: Dove Crossinq (formerlv "Trails at Neelley Ranch")
Applicant: Tonv Jones, Aqqieland Builders, L.L.C.
Address: 3205 Earl Rudder South
City/State: Colleae Station, Texas Zip: 77845
Phone Number: 979-693-6699 FAX: 979-695-2741
E-mail: aaarouD5txcvber.com
Engineer/Planner: Ash/Brown
Address:
City/State: Zip:
Phone Number: FAX:
E-mail:
REQUIREMENT COMPLIANCE
SECTION 10-113-I: Land Dedication
Single Family Dwelling Units: 400 to 410
Multi -family Dwelling Units:
Total Land Requirement: 3.96 Acres
Proposed Dedication: Cash
Acres
Acres
O;\Board\Park Land Dedication\Checklists\Originals\Long Version Park Land Dedication Project Review Checklist.dot Revised 8/7/02
SECTION 10-113-2: Fee in Lieu of Land
Has the Planning & Zoning Commission's approval been obtained? No
Land Fee:
Single Family Fee ($198/dwelling unit): 400 x $198 o $79,200
Multi -family Fee ($160/dwelling unit):
Total Acquisition Fee: $79,200
SECTION 10-113-3: Park Development Fee
Single Family Fee ($358/dwelling unit): 400 x $358 o $143,200
Multi -family Fee ($292/dwelling unit):
Total Fee Amounts:
Total Single Family Fee: ($556/Dwelling Unit): $556 x 400 1:1 $222,400
Total Multi -family Fee ($452/Dwelling Unit):
SECTION 10-113-4: Park Development in Lieu of Fee
Required development cost: NIA
Staff review date and comment:
Parks Board review and decision:
SECTION 10-113-5: Minimum Park Size
Is the proposed park less than five (5) acres? NIA
If yes, staff recommends:
SECTION 10-113-7: Prior Park Acquisition
Is there an existing neighborhood park that can serve the proposed development? Yes (Westfield, Shennendoah,
Edelweiss Gartens, and Castle ate
If yes, staff recommends: Staff recommends accepting the cash dedication in lieu of land.
SECTION 10-E: Comprehensive Plan
Is the proposed park dedication in compliance with the City Comprehensive FW and -the Park Master Plan?
J" I Em"
Comments:
SECTION 10-F: Additional Information
1. Is land in the 100-year floodplain? Percentage:
a. Detention/Retention Size: Meets Board Policy:
Acreage in floodplain: Percentage:
Acreage in detention: Percentage:
Acreage in greenways: Percentage:
Comments:
�- bff
-
-'--.--� I! F-17-
b. Does the location require users to cross an arterial road?
c. Topography:
U IF
d. Trees/Scenery:
2, a, Is the land adjacent to a school?
b. Restricted access:
c. Is there screening if the park joins a non-residential use?
d. Park perimeter percentage that abuts a street:
STAFF RECOMMENDATIONS: Staff recommends acceptance of the cash dedication in lieu of land
because of the development's close proximity to a park that is proposed in conjunction with the Colleqe Station
Independent School District and Westfield Park.
SECTION 10-O: Approval
Parks &Recreation Board: Approved January 14, 2003 (approval of the fee in lieu of land).
At the July 20, 2004 meeting, the Board was updated on the status of the
development which was moving forward and renamed "Dove Crossing". No action
was required from the Board. Staff's recommendation had not changed - to accept
the cash donation in lieu of land.
Planning & Zoning Board:
City Council:
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Park Land Dedication Ordinance
Project Review Checklist
Date Received:
Park zone:
Current Zone Balance:
Project Location:
Name of Development
Applicant:
Address:
City/State/Zip:
Phone Number/Fax:
E-mail:
Engineer/Planner:
Address:
City/StateZip:
Phone Number/Fax:
E-Mail:
Section 10-B-1: Land Dedication
Single Family Dwelling Units
Multi -Family Dwelling Units:
Total Land Requirement:
Proposed Dedication:
,,Q)d Rock PrVriq Road/Rock Prairie Road_ _
,S qne BrQ.a Subdivisio_o—,...
Zock Pr@jro Road4fl, W
P.O. BQ 277
Normanage. Texas 77871
Fax Number:
K .. - -
Gattis En n�eri 1
P.O. 13461.
College Station, Texas 77841
979-575-5022
.:AMA"
REQUIRED COMPLIANCE
Fax Number:
0.92 Acres
0 ("Common Area" shown but not labeled "Park")
Section 10-B-2: Fee in Lieu of Land
Has the Planning and Zoning Commission's approval been obtained? No
Land Fee:
Single Family Fee ($198/dwelling unit):
Multi -Family Fee ($160/dwelling unit):
Total Acquisition Fee:
Section 10-B-3: Park Development Fee
Single Family Fee ($358/dwelling unit)
Multi -family Fee ($292/dwelling unit):
Total Fee Amounts:
Total Single Family Fee ($556/dwelling Unit)
Multi -Family Fee ($452/dwelling Unit):
Park Land Dedication Checklist
O/Board/Park Land DedicatioNchecklist/Onginals/Long Version Revised.xls
Page 1
7f
Section 10-B-4: Park Development in Lieu of Fee
Required development cost:
Staff review date and comment:
Parks Board review and decision:
Section 10-6-5: Minimum Park Size
Is the proposed park less than five (5) acres?
If yes, staff recommends:
Section 10-B-7: Prior Park Acquisition
Is there an existing park that can serve the proposed
development?
If yes, staff recommends: Acceptance of fee
Section 10-E: Comprehensive Plan
Is the proposed park dedication in compliance with the
City's Comprehensive Plan and the Recreation, Park,
and Open Space Master Plan?
Comments:
Section 10-F: Additional Information
1. Is land in the 100-year floodplain?
a. Detention/Retention?
Acreage in floodplain:
Acreage in detention:
Acreage in greenways:
Comments:
NIA
Woodcreek is nearby but more than 1/2 mile away.
No Percentage:
Yes, 0.55 acres Size:
Meets Board Policy?
iu
Percentage:
0.55 Percentage:
Percentage:
Park Land Dedication Checklist
O/Board/Park Land Dedication/checklistlOriginals/Long Version Revised.xis
Page 2
0.05
Section 10-F (of the Park Land Dedication Ordinance)
10-F. 1 Any land dedication to the City under this section must be suitable for park and recreation
uses. Consideration will be given to land that is in the floodplain or may be considered "floodable"
even though not in a federally regulated floodplain as long as, due to its elevation, it is suitable for
park improvements.
(a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest
number of users.
Comments:
(b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to
access them.
Comments:
(c) Sites should not be severely sloped or have unusual topography which would render the land unusable for
organized recreational activities.
Comments:
(d) Sites should have existing trees or other scenic elements.
Comments:
(e) Detention/retention areas will not be accepted as part of the required dedication, but may be accepted in
addition to the required dedication. If accepted as part of the park, the detention/retention area design must
be approved by the City staff and must meet specific parks specifications.
Comments:
10-F. 2 Parks should be easy to access and open to public view so as to benefit area development,
enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land
uses. The following guidelines should be used in designing parks and adjacent development:
(a) Where physically feasible, park sites should be located adjacent to greenways and/or schools in order to
encourage both shared facilities and the potential co -development of new sites.
Comments:
(b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access to the park
from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions
may be required to provide reasonable access to parks.
Park Land Dedication Checklist
OIBoardlPark Land DedicatronlcheckirstlorigrnalslLong Version Revised.xls
Page 3
Comments:
(c) Where a non-residential use must directly abut a park, the use must be separated by a screening wall or
fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if
a public benefit is established.
Comments:
(d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street.
In all cases, the City shall approve the proposed street alignment fronting on city parks.
Comments:
(e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this
ordinance; however, the City may require any residential street built adjacent to a park to be constructed to
collector width to ensure access and prevent traffic congestion. The developer may request oversize
participation in such an instance.
Comments:
Staff Recommendations: Acceptance of Parkland Dedication fee.
-�_� —i
{� ■ miel i
Section 10-G: Approval:
At the July 20,2004 meeting the Board voted unanimously to accept the fees in lieu of a land
Board: dedication.
Planning and Zoning Commission:
City Council:
Park Land Dedication Checklist
Cl6oardlPark Land DedicationlchecklistlariginalslLong Version Revised.xls
Page 4
46
Growth Trends in
College Station
1 • 1 �' .1
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■■■
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Trey Fletcher, AICP
Senior Planner, Development Services
' City of College Station
764.3570
loll
■■■
Growth Trends
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Growth Trends
Brazos County
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Shenandoah (Ph 10-17).
■ Southern Trace 44 tots
260 lots
■ Dickson Ill 2 M (ETJ)
• South � area. 62 ttt■
Foxworth• 2lots (ETJ)
• Indian Lakes Ph IV & VI
The Gardens, 4 lots (ETJ)
15 & 4 tots (ETJ)
PJK Estates.2 tots
• Williamsgate. 82 lots
Horse Haven Estates. 22 lots
Anecdotal Indicators IN
• "Top US Cities for Doing
"Cities Ranked and Rated"
Business"
ow
- #10—Fastest. Most
#1 in Texas
Sustained Growth
#14 in US
M — Best Places, Small
#238— Most Balanced
Economy and Growth
college towns do especially
• "Best Small Places" (Forbes)
well The strength in higher
#t in Texas
education spills over into all
#19 in US
levels of education, and
most have excellent health
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Brazos County Projections
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• Old B-CS MSA
•
• Increasingly diverse
CS-B MSA Projections
■ Includes Brazos,
Burleson and
Robertson counties
• Increasing diversity
■ Surpasses 200K by
lllf 7W�■�� i }r
Closing
• Platting 1 construction continue at brisk pace
• Peripheral issues
• Comments 1 questions
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July 7, 2004
Dear Parlts and Recreation Board Members:
The Senior Advisory Committee would lilte to recommend that the Parlts and Recreation
Board appoint Laura Holmes, Haskell Monroe, Neal Nutall and Patricia Boughton to serve
on the Senior Advisory Committee for a term of three years. Their applications are
attached. Also, The committee recommends that Robert Meyer serve as Chairman for one
year and Neal Nutall serve as Vice -Chairman for one year beginning this month.
Thank you for your consideration.
Sincerely,
r r .�i'� ti ■ 7.f
Marci Rodgers
Senior Services Coordinator
(979)764-6371
JIM
s
Telephone:,ggpp+yy
1 K I !! _
Fax. Lnm � A MW
E-mail: N A
College Station Resident for S , " years
(Must be a resident of the City to serve)
Subdivision 1W
Application for City Boards/Commissions/
Committees for Year 2004-2005
PLEASE TYPE OR PRINT CLEARLY
Business Name-
(Ifretired, please indicate former occupation)
Address:
Telephone:
Fax:
E-mail:
POSITION SO ice with 1, 2 or 3 - where I is most preferable and 3 being
least preferablemmmmp����
Brazos County Appraisal District
Cemetery Committee Library Committee
Construction Board of Adjustments & Parks and Recreation Board
Appeals I
Planning and Zoning Commission
Design Review Board Research Valley Partnership Boarc
- Fagade Improvement Committee Wolf Pen Creek TIF Board
Joint Relief Funding Review Committee Zoning Board of Adjustments
ParkLo Committees
Conference Center Advisors, Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here: no i:-
7, , .. ,., , ,
Please list any experience or interests that qualifies you to serve in the positions indicated: 1 y vmwm
loll. MIL101ri e i I ,l '
iytll Mrigm Q r?X 2 RNM
-
ll....i �fd�,, AEea,j
Signature'rML
Mail comple a application to: City fecre"trys Office, City of College Station, P.O. Box Station, TX 77842.
In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-
i
mail address shall be available to the public, unless the applicant signs below stating that the information 8 not to be released
Mature AttendanceW orientation is mandatory beforeservingon a committee.
#1� Application for City Boards/Commissions/
Committees for Year 2004-2005
PLEASE TYPE OR PRINT CLEARLY
NAME WN.
Telephoner �6 ' �.r; _
Fax.
E-mail
College Station Resident for M years
Business Owner? Yes No
� •• •r�'rr{_
Telephone:
Fax:
(Must be a resident of the City to serve)
Subdivision -Sq a�n ee_v W,
Voter Registration #
Education (optional)
POSITION SOUGHT. (Please indicate choice with 1, 2 or 3 - where I is most preferable and 3 being
least preferable.) GWOOM Io mom OM
Brazos County Appraisal District
Cemetery Committee
Construction Board of Adjustments &
Appeals
Design Review Board
Fagade Improvement Committee
Joint Relief Funding Review Committee
y Library Committee
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership Board
Wolf Pen Creek TIF Board
�. Zoning Board of Adjustments
Parks Board Committees
Conference Center Advisor`, Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you curr serve on any other boardslcommissionslcommittees, please list them here:
Sr. _ f 'r
Signature Attendance at �is mandatory before serving on a
T
kam —3wpm
-
Telephone: ' ' ' MaMi T 6"
Fax: 979 ---G9-4-- -Z344
E-mail: -
f959 -E��
College Station Resident
(Must be a resident of the Citv to sery
Subdivision 66MUMMMI
Voter Registration #
Application for City Boards/Commissions/
Committees for Year 2004-2005
PLEASE TYPE OR PRINT CLEARLY
n"
Business Name: Wmwa
Occupation:
Address:
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Fax:
E-mail:
(if retired, please indicate former occupation)
Education (optional)
POSITION SOUGHT: (Please indicate choice with 9,2 or 3 - where 1 is most preferable and 3 being
least preferable.)
Brazos County Appraisal District
Cemetery Committee
Construction Board of Adjustments &
Appeals
Design Review Board
Fagade Improvement Committee
Joint Relief Funding Review Committee
Library Committee
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership Board
Wolf Pen Creek TIF Board
Zoning Board of Adjustments
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here: hV+ . � 'I4-�-
y __ /�R��y
Please list any experience or interests that qualifies you to serve in the positions indicated:
41AL. a;i= ir - t _ _t.r. 'l i '~ r. `r: i1"i�—* 1'1�' t�':. '-1'1�i �'1 "i .+ice/i�'x �- , .. _ tir• y
Signature of Applicagt Date 14, ?tO4
Mail completed application to: City Secretary'sbffice, City Station, P.O. Box 9960, College Station, TX 77842.
In compliancewith Chapter 552, Government Code (Public ANININ" Act), jffiftft related to M applicants home address, home telephone number, and e-
mail address shall be made availablelo lire public, unless the applicant signs below staling that toe 14formalion is not to be released
,ire Attendance at orientation is mandatory before serving on a committee.
Application for City Boards/Commissions/
0�0Committees for Year 2004-2005
PLEASE TYPE OR PRINT CLEARLY
y� r
Fax: �1<) x1p_
College Station Resident for3_?j_ years
wmaw-=�
Voter Registration#
POSITION SOUG ice with
least preferable.)
Business Name:
Fax: /#
E-mail:
Education (optional
},
1, 2 or 3 - where I is most preferable and 3 being
Brazos County Appraisal District
Cemetery Committee Library Committee
Construction Board of Adjustments 8 Parks and Recreation Board
Appeals i Planning and Zoning Commission
Design Review Board Research Valley Partnership Board
Fagade Improvement Committee Wolf Pen Creek TIF Board
Joint Relief Funding Review Committee Zoning Board of Adjustments
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
Signature of Applicant
Mail completed application to: City Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842.
3 compliance � Chapter 552, Government Code (Public Information Act), N9VNM related to M applicant's (tome address, home telephone number, mud e-
mail address shall be � available to M prrblic, unless the applicant signs below slating that the information k nor to be released
Signature at orientation is mandatory before serving = a committee.
City of College Station
Parks and Recreation Advisory Board
Presentation, Discussion and Possible Action Regarding Status
of Softball Tournaments and Affiliation
July 20,2004
• Background
• National Softball Organization Comparisons
Position Paper dated March 12, 2004
• 2004 Softball Tournament List
• History of Hosted Softball Events
• Recommendations
Background
The City has been affiliated with the Amateur Softball Association (A.S.A.) for
approximately 25 years. Since 1987, the City has hosted numerous state, regional and
national softball tournament though A.S.A. In that time, a multitude of organizations
have developed to provide softball league and tournament affiliation.
At the June IP meeting of the Parks and Recreation Advisory Board, the Department was
asked to provide a report on hosting other organizations; United States Specialty Sports
Association (USSSA), National Softball Association (NSA), American Fastpitch
Association (AFA), for example, tournaments in College Station.
Since the local A.S.A. district, District 30, of which the City is a part, is in a state of
leadership change, it was decided by staff to evaluate, not only tournament possibilities,
but also league affiliation, to include umpires and rules for league play. Staff has
contacted the four biggest providers of softball tournaments and leagues to determine
costs and benefits for the provision of softball. Our findings and recommendations are
attached. The Department will continue to watch the process and selection of a new
District 30 Commissioner as part of this process.
NATIONAL SOFTBALL ORGANIZATION COMPARISONS
REGISTRATION FEES
Adult Team
Youth Team
OFFICIAL REGISTRATION
INSURANCE FEES
Field - City wide coverage
Team- Depending on options
United States
Amateur Softball
National Softbal
American
Specialthy Sports
Association
Association
Fastpitch
Association
Association
IN
.0
$40
$27
$40
$35
includes
includes
includes
includes
insurance
insurance
insurance
insurance
$400 league only
$200 with signed
$275
no league
$1000 league &
waiver
5 mil net limit
field insurance
tournament
$1000 without
2 mil per occurance
signed wavier
2 mil per occurance
GOVERNING BODY
National
TOURNAMENT INFO Points are awarded by
Berths into these
No advancement
USSSA to registered
National Championships
information was
teams based on their
will be based on the
available when we
finish in USSSA
following: A.. Any Men's
tried to contact the
sanctioned tournaments.
Class A or Women's
organization
Also, AT LARGE BERTHS
Open Class team playing
are awarded to Mens
in a local Championship
"C", HVI & W World
If scheduled ) may
Tournaments.
advance directly to their
respective National
Championship Finals. B.
All Men's Class B, C and
D and Women's Class C
and D berths are based
on adult team
registrations from the
previous year. Teams will
qualify for these National
Championship Finals
through their local
associations.
National Tournaments
V
There was not
any information
available on their
website nor was
their a contact
number to find
such information.
I emailed them
and requested
the information
and I will update
it as soon as I
receive it.
Bid submitted to a National bid process Bid submitted to a Board places
board and then the then voted on by the board and then the tournaments
board places governing body of 255 board places
voting members
CITY OF COLLEGE STATION
POSITION STATEMENT
March 12,2004
College Station Parks & Recreation Department has established the
following position regarding Amateur Softball Association District 30:
1. CSPARD desires to remain affiliated with ASA provided that
significant changes are made to the management of the program.
2. District 30 should be re -aligned and reduced in size to encompass
the 7 counties represented by the Brazos Valley Council of
Governments (Robertson, Leon, Madison, Burleson, Grimes,
Washington, and Brazos.)
3. District 30 should endeavor to develop a defined process for
financial and operational oversight of all District activities and
business.
4. District 30 will follow the process as defined by the ASA National
Tournaments' Directions Guide that clearly identify all
responsibilities, expenditures and revenues associated with
tournaments conducted by the District. Host cities will be given a
copy after each ASA hosted event in College Station.
5. District 30 has a Commissioner that is responsive to the needs of
the Parks & Recreation Departments and residents of the District
as well as the ability to attract quality tournaments and events to
the area.
6. CSPARD does not recommend a change in the district
commissioner at this time provided that the above stated concerns
are addressed in a timely manner.
Steve Beachy
Director
City of College Station Hosted Softball Tournaments 2004
Spring Fever - April 24 & 25 - Rained Out
Budweiser Invitational, (private) — May 22 & 23 — 156 Teams played in College Station,
over 200 teams registered
Memorial Day Girls Fastpitch - May 29 & 30 — Cancelled due to low registration
A.S.A. Girls 12 & U Class B Fast Pitch State Tournament — June 25, 26, 27 - 57 teams
A.S.A. Men's Class A & B Slow Pitch State Tournament — July 11 — 11 teams
A.S.A. Men's and Women's Fast Pitch State Tournament— July 31 & August 1 - 25
teams expected
A.S.A. Girls 12 & U Class B Fast Pitch National Tournament — August 2-8 — 50 teams
expected
Year Association & Sport
ti
City of College Station
Parks and Recreation Department
Hosted Softball Events
Classification Location
� ASA Girls 18 &Under Fast Pitch Invitational
State
Southwood
� ASA Girls 15 &Under Fast Pitch State Tournament
State
Southwood
TAAF Men's & Womens Church Qualifier
Region V
Central Park
TAAF mens Open AB & C Qualifier
Region V
Central Park
TAAF mens Church Class C State
State
Central Park
ASA Mens Class B State
State
Central Park
TAAF Womens Open / A Slow Pitch
State
Central Park
TAAF Womens Fast Ptich
State
Bee Creek
ASA Girls 15 &Under Fast Pitch Maajor / A
State
Southwood
� ASA Mens Class B State
State
Central Park
a
� ASA Mens Class C Slow Pitch
State
Central Park
NCAA Lady Aggie Invitational
National
Bee Creek
� NCAA Lady Aggie Invitational
National
Bee Creek &Southwood
TAAF Girls 12, 141 16 Fast Pitch
State
Bee Creek &Southwood
ASA Mens B Slow Pitch
State
BRAC &Central Park
ASA Mens Fast Pitch
State
Central Park
TAAF Mens D Slow Pitch
State
BRAG &Central Park
ASA Mens B Slow Pitch
State
BRAC &Central Park
NCAA Lady Aggie Invitational 1
National
Bee Creek
NCAA Lady Aggie Invitational 2
National
Bee Creek
ASA Mens Fast Pitch
State
Central Park
., TAAF Mens C Slow Pitch
State
BRAG &Central Park
� ASA Mens C Slow Pitch
State
BRAC &Central Park
1� TAAF Regional Softball Qualifier
Region V
Central Park
NCAA Lady Aggie Invitational 1
National
Bee Creek
1€ NCAA Lady Aggie Invitational 2
National
Central Park
IASA Mens Fast Pitch
State
Central Park
~ C4 ASA Mens C Slow Pitch
State
Central Park & LP Fields
ASA Mens A Industrial Slowpitch
National
Larry Parker Fields
NCAA Lady Aggie Invitational 1
National
Central Park &Bee Creek
� NCAA Lady Aggie Invitational 2
National
Central Park &Bee Creek
NCAA Lady Invitational
National
Central Park
ASA Mens Fast Pitch
State
Central Park
`ASA Mens Class D Slow Pitch
State
Central Park
'ASA Womens Class C Fast Pitch
National
Central Park
ASA Womens Major & A Slow Pitch
National
Central Park
ASA Womens Church Slow Pitch
National
Central Park
High School Girls Fast Pitch
Invitational
Central Park
NCAA Lady Aggie Invitational
National
Central Park
ASA Mens•Fasf Pitch Major/A/B/C
State
Central
ASA Mens D Slow Pitch
State
Central Park & BRAC
ASA Womens Class C Slow Pitch
National
Central Park & BRAC
NCAA Lady Aggie Invitational
National
Central Park
ASA Mens Fast Pitch
State
Central Park & BRAC
ASA Mens C Fast Pitch
National
Central Park & BRAC
UIL High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
UIL High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Mens Slow Pitch
State
Central Park
ASA Mens Fast Pitch
State/Regional
Central Park
ASA wens 40 & Over Fast Pitch
National
CP/BCBRAC
ASA Girls Fast Pitch
State
CP/BC/BRAC
UIL High School Girls Varsity Fast Pitch
Invitational
CP/BC/BRAC
UIL High School Girls JR Varsity Fast Pitch
Invitational
CP/BC/BRAC
ASA Memorial Girls Fast Pitch
Invitational
CPBC/BRAC
ASA Mens C Slow Pitch
State
Central Park & BRAC
NCAA Lady Aggie Invitational
Big 12
Central Park
ASA Mens Fast Pitch
State/Regional
Central Park
ASA Womens Fast Pitch
State/Regional
Bee Creek
ASA Mens B Fast Pitch
National
CPBC/BRAC
ASA Girls 18 & Under B Fast Pitch
State
Central Park & Bee Creek
UIL High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
UIL High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Memorial Girls Fast Pitch
Invitational
CPBCBRAC
ASA Mens C Slow Pitch
State
Central Park & BRAC
NCAA Lady Aggie Invitational
Big 12
Central Park
ASA Mens Fast Pitch
State/Regional
Central Park
ASA Womens Fast Pitch
State/Regional
Bee Creek
ASA Mens C Fast Pitch
National
CPBC/BRAC
ASA Girls 10 & Under Fast Pitch
State
CP/BCBRAC
UIL High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
UIL High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Spring Fever Girls Fast Pitch
Invitational
CP/BC/BRAC
ASA Memorial Girls Fast Pitch
Invitational
CP/BC/BRAC
ASA Mens D Slow Pitch
State
Central Park & BRAC
NCAA Lady Aggie Invitational
Big 12
Central Park
ASA Mens Fast Pitch
State/Regional
Central Park
ASA Womens Fast Pitch
State/Regional
Bee Creek
NCAA Lady Aggie Invitational
Big 12
Central Park
UIL High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
UIL High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Spring Fever Girls Fast Pitch
Invitational
Central Park & Bee Creek
ASA Memorial Girls Fast Pitch
Invitational
CPBC/BRAC
ASA October Girls Fast Pitch
Invitational
Central Park & Bee Creek
ASA Girls 10 & Under Fast Pitch
State
CPIBCIBRAC
a
ASA Mens D Slow Pitch
State
Central Park & BRAC
ASA Girls 12 & Under Wester National Fast Pitch
National
CPIBCIBRAC
ASA Mens A Fast Pitch
National
CPIBCIBRAC
ASA Mens Fast Pitch
StateIRegional
Central Park
ASA Womens Fast Pitch
StateIRegional
Bee Creek
UIL High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
UIL High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Spring Fever Girls Fast Pitch
Invitational
Central Park & Bee Creek
ASA Memorial Girls Fast Pitch
Invitational
CPIBCIBRAC
ASA October Girls Fast Pitch
Invitational
Central Park & Bee Creek
ASA Girls 12 & Under Fast Pitch
State
CPIBCIBRAC
ASA Girls 10 & Under Wester National Fast Pitch
National
CPIBCIBRAC
ASA Mens 40 & Over Fast Pitch
National
Central Park & Bee Creek
ASA Mens Fast Pitch
StateIRegional
Central Park
ASA Womens Fast Pitch
StateIRegional
Bee Creek
CIIL, High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
CIIL, High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Spring Fever Girls Fast Pitch
Invitational
Central Park & Bee Creek
'ASA Memorial Girls Fast Pitch
Invitational
CPIBCIBRAC
ASA Girls 12 & Under Fast Pitch
State
CPIBCIBRAC
ASA Mens B Fast Pitch
National
Central Park & Bee Creek
ASA Mens A/B Slow Pitch
State
Central Park & BRAC
ASA Mens Fast Pitch
StateIRegional
Central Park
a` ASA Womens Fast Pitch
State/Regional
Bee Creek
UIL High School Girls Varsity Fast Pitch
Invitational
Central Park & Bee Creek
UIL High School Girls JR Varsity Fast Pitch
Invitational
Central Park & Bee Creek
ASA Spring Fever Girls Fast Pitch
Invitational
Central Park & Bee Creek
ASA Memorial Girls Fast Pitch
Invitational
CPIBCIBRAC
ASA Girls 10 & Under Fast Pitch
State
CPIBCIBRAC
x
ASA Girls 10 & Under Wester National Fast Pitch
National
CPIBCIBRAC
_ _ ASA C Fast Pitch
National
Central Park & Bee Creek
Softball Recommendations
• The Department remains willing to work with groups who wish to host
tournaments under any affiliation.
• The Department does not recommend changing affiliations at this time
• The Department should take a wait and see position pending the appointment of a
new District Commissioner for A.S.A. District 30, and the willingness of that
individual and Texas A.S.A. to implement recommendations of the City of
College Station Position Statement of March 12, 2004.
• The Department should re-evaluate its affiliation regularly, not to exceed every
five years, to ensure best value for the City and our participants.
PROPOSED ARBORETUM TREE MARKERS
Marker Type: Name Stake Botanical M&den
Markers
Manufacturers: Precision Design Systems
100 Elmgrove Park
Rochester, NY 14624
(716) 426-4500
Color: Black with silver text
Dimensions: Sign plate - 5" x 7"
Mini -post - 24"
Installed height - 12" appftft
Quantity: Originally 47 markers - will vary
due to some possible tree loss.
Cost: About $40.00 each, plus
shipping and handling
(est. $2,030).
CONSTITUTIONAL BY-LAWS
of the
PARKS AND RECREATION BOARD
CITY OF
COLLEGE STATION,TEXAS
THE BOARD SHALL BE GOVERNED BY CITY ORDINANCE NUMBER
1 13 7- NOVEMBER 9, 1978
ARTICLE I RULES OF THE BOARD
Section 1. Purpose
The "College Station Parks and Recreation Board", herein-
after referred to as the Board, shall be composed of seven (7)
members. The duties of said Board shall be to advise and
recommend to the City Council on all matters to the establishment,
maintenance, and operation of city parks and recreation programs
for the CITY OF COLLEGE STATION and its inhabitants and = carry
out other duties as may be assigned by the City Council.
Section 2. Terms of Office
The terms of office for the Board shall commence on May 1st
and shall be two (2) years in length and the members thereof shall
be appointed by the City Council.
Section 3. Termination
Any board member appointed by the City Council shall forfeit
that membership if absent for: more than three (3) meetings, or
25%of the meetings, whichever is greater, in one appointment
year, unless the absenteeism is for medical reasons. Absenteeism
may also be excused by the board or by the City Council. If
a member goes beyond this absenteeism limit, the City Council
shall be advised to declare the position vacant and appoint a ;;c i ;i;c
new member to fill the vacancy.
Section 4. Organization
Said Board is .authorized to establish its own constitution
and by-laws and shall provide for regular and special meetings
necessary to carry on its business, separate and apart from the
CITY OF COLLEGE STATION, except as herein provided.
Section 5. Limitations
The Board shall not be authorized to incur on behalf of the
CITY OF COLLEGE STATION any expense incident to the operation of
said parks and recreation programs, unless expressly authorized
W do ® by the CITY COUNCIL. The Board shall not knowingly
3. Consideration of minutes of last regular meeting
and of any special meetings held subsequently and their
approval or amendment.
4. Petitions or communication from visitors.
5. Reports.
6. Board Concerns.
ARTICLE E39 OFFICERS
Section 1. Appointment of Officers
The Council shall appoint one member of the Board to serve
as Chairman and one member to serve as Vice -Chairman on an
annual basis.
Section 2. Duties of: the Board Chairman
The Chairman of the Board shall preside at the meetings of
the Board, and shall perform the other duties ordinarily performed
by that officer.
Section 3. Duties of the Vice -Chairman
The Vice-chairman of the Board, in the absence of the
Chairman, shall perform all the duties of the Chairman of the Board.
In the absence of both the Chairman and the Vice -Chairman, the Board
shall elect a Chairman pro tempore who shall perform the duties of
the Chairman of the Board.
Section 4. Duties of the Parks and Recreation Director
He shall act as the chief executive officer offflM Board, --
but shall not be a member. He shall attend all regular meetings
and participate in discussions, but shall not be entitled to vote.
ARTICLE IV COMAITTEES OF THE BOARD
Section 1. Appointment of Special Committees
Special Committees shall be appointed by the Chairman for
consideration and study of any matter not covered by the Board
during regular or special meetings. The Special Committees shall
report their findings to the Board.
ARTICLE V ANENDMENTS
Section 1. Amendments
These by-laws may be amended at any regular meeting of the Board
by a majority vote of the members present, provided previous notice
of the nature of any proposed amendment shall have been given at
least one regular meeting before the action thereon shall be taken.
CONSTITUTIONAL BY-LAWS
OFTHE
PARKS AND RECREATION BOARD
CITY O F COLLEGE STATION, TEXAS
THE BOARD SHALL BE GOVERNED BY CITY ORDINANCE NUMBER 1137
ARTICLE I RULES O F T H E BOARD
Section 1: Purpose
The "College Station Parks and Recreation Board", hereinafter referred to as the Board,
shall be composed of seven (7) members. The duties of said Board shall be to advise and
recommend to the City Council on all matters to the establishment, maintenance, and
operation of city parks and recreation programs for the CITY OF COLLEGE STATION
and its inhabitants and to carry out other duties as may be assigned by the City Council.
Section 2: Terms of Office
The terms of office for the Board shall commence on M 1st and shall be two (2) years
in length and the members thereof shall be appointed by thery Council.
Section 3: Termination
Any Board Member appointed by the Ci Council shall forfeit that membership if he is
absent for more than three (3) meetings, or % of the meetings, whichever is greater, in on
appointment year, unless the absenteeism is for medical reasons. Absenteeism may also be
excused by the Board or b the City Council. If a member goes beyond this absenteeism
limit, the Ci Council sha I be advised to declare the position vacant and appoint a new
member to the vacancy.
Section 4: Organization
Said Board is authorized to establish its own constitution and by-laws and shall provide
for regular and special meetings necessary to carryon its business, separate and apart from
the CITY O F COLLEGE STATION, except as herein provided.
Section 5: Limitations
The Board shall not be authorized to incur on behalf of the CITY OF COLLEGE
STATION any expense incident to the operation of said parks and recreation programs,
unless expres authorized so to do by the CITY COL,TNCIL The Board shall not
knowing ct business that has been ordinance to any other governing or
advisory of the CITY 0 F COLLEGE
K
3V
ARTICLE II MEETINGS
Section l: Annual Meetings
The Annual meeting of the Board shall be held at a date and time to be designated by
the Board.
Section 2: Regular Meetings
The regular meeting shall be held on the second Tuesday of each month at the hour of
7:00 pm at a place designated in the call.
Section 3: Notice of Meetings
Notice of all regular meetings shall be delivered to each member of the Board at least
five days prior to each meeting. Notice of all meetings shall be posted at City Hall and
delivered to the news media in compliance with all state and local laws.
Section 4: Special Meetings
Special meetings may be called at any time by the Chairman of the Board or by three
memrs of the Board.
Section 5: Place of Meeting
The place of the meeting shall be the City Hall unless otherwise stated in the call.
Section 6: Quorum
Four members of the Board shall at all times constitute a quorum.
Section 7: Rules of Order
General parliamentary rules, as given in Robert's Rules of Order, as modified by the
rules and regulations of the Board shall be observed in conducting meetings of the Board.
Section 8: Order of Business
The following shall be the Order of Business of the Board, but the rules of order may be
suspended and any matters considered or postponed by action of the Board:
1. Call to order.
2. Roll call.
3. Consideration of minutes of last regular meeting and of any special meetings held
subsequently and their approval or amendment.
4. Petitions or communication from visitors.
S. Reports.
6. Board concerns.
&IJ
ARTICLE III OFFICERS
Section l: Appointment of Officers
The Council shall appoint one member of the Board to serve as Chairman and one
member to serve as Vice -Chairman on an annual basis.
Section 2: Duties of the Board Chairman
The Chairman of the Board shall preside at the meetings of the Board, and shall
perform the other duties ordinarily performed by that officer.
Section 3: Duties of the Vice -Chairman
The Vice -Chairman of the Board, in the absence of the Chairman, shall perform all the
duties of the Chairman of the Board. In the absence of both the Chairman and the Vice -
Chairman, the Board shall elect a Chairman pro tempore who shall perform the duties of
the Chairman of the Board.
Section 4: Duties of the Parks and Recreation Director
He shall act as the chief executive officer of the Board, but shall not b e a member. H e
shall attend all regular meetings and participate in the discussions, but shall not be entitled
to vote.
ARTICLE IV COMMITTEES O F THE BOARD
Section l: Appointment of Special Committees
Special Committees shall be appointed by the Chairman for consideration and study of
any matter not covered by the Board during reg
fiular or special meetings. The Special
Committees shall report their findings to the Board
ARTICLE V AMENDMENTS
Section l: Amendments
These by-laws may be amended at any regular meeti"n of the Board by a majority vote
of the members present, provided previous notice o the nature of any proposed
amendment shall have been given at least one regular meeting before the action thereon
shall be taken. These by-laws shall be automatically amended by any future ordinances
passed by the City Council dealing with matters relating to the Parks & Recreation Board.
ORDINANCE NO. 1137
AN ORDINANCE PROVIDING FOR uIE CREATION OF THE, COLLEGE STATION PARKS AND RECREATION
BOARD,. PR o VI D I N G FOR SEVEN (7) MEMBERS; DE G THE TERM OF OFFICE; PROVIDING
FCR THEIR DUTIES AND THE, NEFFM OF APPOINTMENT; AND REPEALING ALL ORDINANCES IN
CONFLICT WITH.
EE I T ORDAINED BY THE, CITY COUNCIL, OF COLLEGE STATION, TEXAS:
SECTION 1_ There is hereby created a Parks and Recreation Board to be known as
the "College Station Parks and Recreation Board", which shall be composed of
seven (7) members. The duties of said Board shall be to advise and recommend
to the City Council all matters concerning the establishment, maintenance, and
operation of a 1 1 parks within the City and the establishment and operation of
recreation programs conducted by the CITY OF COLLEGE STATION for its inhabitants.
The Board shall also carry out all other duties and responsibilities as may be
assigned by the City Council.
SECTION 2: The terms of office for said Parks and Recreation Board shall
commence on May 1st and shall be for two (2) years. The members of the Board
shall be appointed by the City Council on a staggered basis with three expiring
on uneven years and four expiring on even years. The Council shall appoint one
member of the Board to serve as Chairman and one member to serve as Vice -Chairman
on an annual basis. One member of the City Council shall be appointed to serve
on the Board as a non -voting representative.
Members appointed to fill vacancies on said Board shall be for the remainder of
the term of his predecessor.
SECTION 3: Said Board is authorized to establish its own rules, regulations, and
by-laws subject to ratification by the City Council and shall provide for regular
and special meetings necessary to carry on its business.
SECTION 4: A 1 1 ordinances including Ordinance No. 177, hereto passed by the
CITY OF COLLEGE STATION contrary to or in conflict with this ordinance are hereby
expressly repealed.
PASSED, APPROVED, Al%-D ADUY1r;U this the 9 t h day of November, 1978.
ATTEST
�- fi �•.
City Secretary
r
PARKS AND RECREATION DEPA R TMEN T
CAPITAL. IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY 2004
July 1, 2004
Pen Creek Signs
Trail Signs Installed
Pete
WP0460
$70.500
In Design
Cemetery Rear Entrance Desiqn and Construction
Complete
Pete
N/A
$55.000
Cemetery Land Acquisition
Pending Contract
Ross
GG9905
$275.000
Southeast Community Park Two -Acre Purchase
Pending Contracts
M. McAuliffe
$40.000
Lincoln Center Expansion llmprovements
Under Construction
Ric
PK031 9
$984.000
Eastgate Improvements
Under Construction
David
PK0404
$40.000
t
Tarrow Island & City Hall
Business Park Sign
Krenek Crossing Landscaping
Construction to start
June 28,2004
Pete
In Design
Pete
In Design
Pete
rt
a
General Fund
General Fund
'98 G.O.
CDBG Funds
Brazos Beautiful
.mmmnr`omma•a---m r A rr nti•rr�•
3/04
5104 6/04 $43,234
Unknown
12/04
3/05
8/04 $44,270 $44.270
N/A Forestry Division 7/1 5/04 $7,424
Economic Development 9/04
Streets CIP Fund 8/04
f_I I11 II IR�rll I L
Park Land Dedication Projects
Jack & Dorothy Miller Park Exercise Equipment Under Construction Pete PK0402
Lri1 A. _ _ _�L ::•. VJ :•i•7� iY. 1 r 1 7 . _ 1 V 1 L ' ihQh;aI I
Southwest Park Development
Anderson Walk and Benches I
Bee Creek Benches I
Anderson Park Swing Set
On Hold
Pete/David
On Hold
David PK0315
On Hold
David PK031 6
On Hold
David PK0314
Zone 5 &
$20,000 Replacement
$90.0001 Zone 6 Funds
$45.000 Zone 6 Funds
$12.000 Zone 6 Funds
$12.000 Zone 6 Funds
Under Construction
1
Bids Received
0
Pending Contracts
0
Out to Bid
1
In Design
3
Pending Land Acquisition
0
_ MEN
7104
1
1 ,ti
-rim,
$23,224
- Intergenerational Project
0:IProjectsICtPIC1P & Park Land Ded Project List. doc Page 2
.STRATEGIC PLANS IMPLEMENTATION CALENDAR FEBRUARY - MAY 2004
= Cemetery Rear Entrance project -Start Construction on Cemetery Rear I - eve op opera tiona costestimates and
Services -Meeting w/Council on 2112 on new Entrance project (Ongoing 4) - Acquire cemetery database program ' �� Pro*ect'rons■i
■ 1.e Cemetery Services cemetery site r)
Negotiate w ven or for cemetery - ounce approval of land purc ase on
_ database pro ream (Ongoing 4 ) �T Wellborn Road on 5-��-04.
rT ■ ''` ■ '' - PE
Request funding Ir contract landscape - - Opera ion tahteriance of Lick "
Parks & Continue Steve, maintenance services - VVPC Phase I (On Creek W started
Leisure Implementation of
M - Uieov"glop maintenance standard surveys for
Services Parks Maintenance , , Zone 10park (move milestone forward 4)
S 'i .a Standards �
Second Quarter report to Parks Advisory
Board — 90% overall
'- -Funding ($20,000) for "pilot" street
r
tree maintenance program requested
next date of the Tree Growing FY05 with priority on improving -
� � A g I � p' Y p g
visibility for traffic control devices.
L
■ 1- Complete Hensel Park playground . .
MI., _
' _ (Final completion May19m) 1 tiM.T. Z-1
l it L�0 �i 'n I '
dkfi=M — z r 1
+ w F
a Jill— JL
J�
J 1 7
I.J
- Complete evaluation of current -Joint Parks Board Meeting &tour of
r — +
i 1 L '� 7
L
1
1b
I�
•-r 1 - INV
1
f
public hearing for Woodway Park
��J
i ■I �1
1 J ti -
J ~
w
r
1 I 1 I
I
I�
r `
■ 1 � 11 �
—�
■ 1
' - Develo uidelines for develo er-
• up 11
NOTE: Shaded items have been completed. R ev i s e d J u n e 28, 2004
161
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'IC.
STRATEGIC PLANS IMPLEMENTATION CALENDAR OCTOBER 2003 — JANUARY 2004
�a
Leisure
S I.b
�a
Leisure
Services
S2.a
Parks &
Leisure
Services
S 2.b
RMI:
Leisure
Services
S 2.c
Parks &
Leisure
Services
S2.d
Parks &
Leisure
Services
i 2.e
i
Leisure
Services
■ 4.a
Implementation of
Steve,
Urban Forest
Ross
Management Plan
Intergenerational
Pete V.,
Parks
David W.
Review Leisure
Steve,
Service Programs
Pe,, ter L
G.
Cooperative Efforts
Steve,
with the City of
PeterL.,
Bryan
David G.
Development of
Veterans Park
Phase II
Steve, Ric,
Curtis,
Ross,
PeterL.
Development of a
M
Five-year CIP Plan
M V ,
for Park Facilities
David W.
(See attachments)
Regional Planning &
Steve, Ric,
Development
Parks Board
Initiatives
Planning & Update Park Land
Development Dedication
S 1.d Ordinance
NOTE: Shaded items have been completed.
r �F or
-Approval of resolution for Texas For
Service grant (Did not accept)
- Develop a recommendation for Senior
facilities (In Progress) - Report to City Council regarding
-Investigate expansion of senior "Challenger" Sports program 11113103
programming activities(In Progress)
-Assist with implementation of CIP Bond
program
- Election successful November4,2004.
- Benches installed in Cy Miller, Fitch -Hensel Park playground
and Brothers Pond Parks replacement design complete
- Develop an implementationschedule
for Phase II by January 2004.
(Presentedto Parks Board on
1
V.
- Registration software acquired
January 8,2004.
- Conduct community needs
assessmentfor Conference Center
(On Hold)
- Shared registration softwaredata
with Bryan PARD.
- Include Bush Library info in Xtra
Spring Brochure
- Re-evaluate potential joint athletic
programs (ongoing 0
Develop redevelopmentlrenovabon
plan for Richard Carter Park (In
Progress)
- Develop revitalizationlrenovatiorplan
for Arboretum ((In progress 4)
- Design & construct Zone 10
neighborhood park (In progress 4)
-Support efforts by BVCOG to acquire
regional (TMPA) park site — (Ongoing
- Participatelsupport Houston
Wilderness initiative — (Ongoing 4)
- Implement integration of VPAC with
adjacent TAMU property - (Presentation
to TAMU January 20,2004)
- preliminarydraft revisionsto Parks
Board on 1113 — (in progress M
Revised June 28, 2004
PARK MAINTENANCE STANDARDS
SURVEY SUMMARY FOR FY 2004
Quarterly Periods: First Quarter, FY 2004 Overall % of Standards Met: 85%
Second Quarter, FY 2004 Overall % of Standards Met: 90%
Third Quarter, FY 2004 Overall % of Standards Met: 87%
Fourth Quarter, FY 2004 Overall % of Standards Met:!&
Categories
I. Athletic Facilities: Competitive Fields
1" Quarter
99%
72%
86%
2"a Quarter
95%
90%
90%
Quarter
96%
79%
89%
01 Quarter
II. Playgrounds
10 Quarter
81 %
84%
85%
2lid Quarter
82%
88%
87%
Quarter
92%
88%
95%
in Quarter
III. Pavilion/Shelter Facilities
w
&Mi
1" Quarter
91 %
85%
94%
2nd Quarter
96%
91 %
93%
Quarter
91 %
90%
90%
4"' Quarter
IV. Tennis
IN
1$t Quarter
95%
83%
95%
2lid Quarter
100%
87%
100%
0 Quarter
91 %
89%
100%
4"' Quarter
V. Basketball Courts
sw
am
1" Quarter
98%
96%
87%
2lid Quarter
100%
100%
94%
Quarter
100%
9 7 %
91 %
Quarter
Avg. % of Stds Met
86%
92%
88%
Avg. % of Stds Met
83%
86%
92%
Ava. % of Stds Met
90%
93%
90%
Aviz. % of Stds Met
91%
96%
93%
Ava. % of Stds Met
94%
98%
96%
Prev. Yr. % of Stds. Met
82%
90%
87%
88%
Prev. Yr. % of Stds. Met
84%
83%
84%
81%
Prev. Yr. % of Stds. Met
88%
89%
90%
88%
Prev. Yr. % of Stds. Met
85%
83%
98%
92%
Prev. Yr. % of Stds. Met
90%
87%
94%
92%
VI. Sand Volleyball Courts
1' Quarter
85%
81 %
2"d Quarter
74%
89%
Quarter
5 9 %
7 8 %
01 Quarter
VII. Ponds
1' Quarter 7 5 % 7 5 %
2nd Quarter 82% 78%
Quarter 87% 82%
Quarter
VIII. Parks: General Parks
1' Quarter
90%
82%
2nd Quarter
90%
90%
Quarter
8 6 %
89%
i.- Quarter
Overall District Averages
I" Quarter
89%
82%
Quarter
90%
89%
Quarter
88%
8 6 %
4 "' Quarter
AvQ. % of Stds Met
81%
84%
79%
Avg. % of Stds Met
70%
76%
71%
Avg. % of Stds Met
88%
92%
89%
Prev. Yr. % of Stds. Met
87%
89%
91%
84%
Prev. Yr. % of Stds. Met
68%
72%
72%
68%
Prev. Yr. % of Stds. Met
86%
90%
91%
88%
NOW
Overall % of Stds Met Prev. Yr. % of Stds. Met
85% 84%
90% 85%
87% 88%
85%
City of College Station
Parks & Recreation Department
Goals & Objectives
FY 2004
n Implementation of the CIP Program s Implementation of Special Projects &
Programs
3 Continuation of Staff Development w Implementation of City Council Strategic �
Issues
t
Implementation of the CIP Program
® Implementation of the FY2004 CIP and Park Land Dedication Project List
Status: In progress. Refer to project list.
Support the November 2003 bond election projects
Status: Election on Nov. 4, 2003.
Continuation 0 Staff Development
[XI Complete Management Academy (Sheila Walker, David Hudspeth, Peter Vanecek)
Status: Graduation on Feb 13, 2004.
[XI Complete Supervisory Academy (Pam Springfield, David Wood)
Status: Graduation on Tuesday, November 18, 2003.
Complete Emergency Management Academy (Jimmy Charanza)
Status: Graduated from the class on February W,
[XI Attend NRPA Revenue Management School (Peter Lamont, David Gerling)
Status: Attended February IM, - 1 1 m
[XI Attend TRAPS Conference (Peter Lamont, Geri Marsh)
Status: P. Lamont & G. Marsh were supposed to attend but an ASA meeting was attended instead.
[XI Conduct Arbor Master Training
Status: Curtis Schoessow, David Pemberton, Scott Deffendoll, Ross Albrecht attended
March 9"' -N%
-
[XI Attend the 10th Annual Southeast Texas Grounds Maintenance Conference in
Conroe (to obtain required CEU's to maintain pesticide applicator's licenses)
Status: Ross Albrecht, Gerald Guillory, Delmer Charanza, Sandra Weggman, Nina Stanley,
Frank Thompson, David Sturdivant, Keith Fails, Mike Watson, Bruce Ray, Greg Richards
attended on October 22, 2003.
Implementation of City Council Strategic Issues
F-1 Acquire new cemetery site and develop a plan for operations (VSlSle)
Status: Department is currently working on a Cemetery Management Plan. Offer made to
purchase property.
F-1 Continue implementation of Park Maintenance Standards (VS2SIa)
Status: First Quarter Report presented to the Parks and Recreation Advisory Board on
January 13, 2004; Second Quarter Report presented to Board on April 20, 2004.
F-1 Continued implementation of the Urban Forest Management Plan (VS2S1b)
Status: $20, 000 requested for FY 2004 for Street Tree Maintenance.
® Continue efforts to make parks more intergenerational (VS2S2a)
Status: Ongoing. Report to Council on February 26, 2004.
® Review leisure service programs (VS2S2b)
Status: Adult Softball program revised for Fall 2004; Aquatics special events planned for
Summer 2004. Water Exercise Program Report completed July 2004.
F-1 Pursue cooperative efforts with the City of Bryan on joint programming (VS2S2c)
Status: Ongoing. Joint meeting on April 15, 2004.
® Develop Veterans Park & Athletic Complex, Phase IZ (VS2S2d)
Status: Preliminary discussion with O'Malley Engineers held. Subcommittee of Parks
Advisory Board meeting held on June 29, 2004.
Parks & Recreation Dept. FY04 Goals & Objectives Page 1 of 2
Updated: July 12, 2004
® Develop new five-year Parks Capital Improvement Projects (VS2S2e)
Status: Completed January 26, 2004
Promote performing arts (VS2S3a)
Status: Marian Anderson String Quartet performances on Nov. 2"" and 3"' The first 2004
WPC Amphitheater event held on April First concert of the 2004 Starlight Music Series
held on April 1 W. Brazos Valley Symphony Orchestra concert on April 25, 2004.
® Implement regional planning and develop initiative (VS2S4a)
Status: Dr. John Crompton gave a report to the Parks & Recreation Advisory Board on
November N and the Board was in consensus on supporting a resolution to go to the City
Council in support of a future regional park site in Grimes County. The resolution was
approved by the Board during its December 9"' meeting.
® Update the Park Land Dedication Ordinance (VS3Sld)
Status: Draft document complete - February 2004.
Implementation of Special Projects & Programs
[XI Assist with the development and implementation of the City's website
Status: The City went on-line February 3, 2004.
[XI Implement automated recreation registration software
Status: RecWare contract approved byCouncil on January 8, 2004. Software installation
March 1 P - 1M
[XI Adopt and implement temp/seasonal pay plan
Status: In progress. Plan has been completed - February 2004.
F-1 Implement cemetery software
Status: Legacy Mark Cemetery Management software chosen. and cemetery information input into
database. Training was held on June 30, 2004,
F-1 Conduct benchmark survey of similar cities
Status: Parks information has been entered into ActtiveParks.Org.
[XI Coordinate the City's 65th Birthday Celebration on October 19th
Status: Complete.
F-1 Investigate the feasibility for departmental accreditation
Status: Initial staff "kick off" meeting on November 1 Monthly meetings in progress.
F-1 Investigate the feasibility of implementing a Donations Program for the department
Status: Senior Advisory Committee goal for Fiscal Year 2004. Draft document complete.
Parks & Recreation Dept. FY04 Goals & Objectives Page 2 of 2
Updated: July 12, 2004
City of College Station
Parks & Recreation Advisory hoard
Goals & Objectives
FY2004
(Not prioritized)
1. Oversee the development of a new Five -Year Capital Improvement
Program v e)
El Assist with the November 4 2003 Bond Election
Develop recommendations for new 5 year CIP implementation
El Provide oversight for planning and completion of CIP projects
Status: Ongoing at monthly meeting.
Provide oversight and emphasis on further development of Veterans
Park & Athletic Complex, Phase KI .
[XI Develop recommendation regarding schedule for development
Statu S: December 9, 2003, Board meeting.
[XI Assist with the selection of design professionals
Status: Staff meeting held on May M. with City Manager to discuss process. Subcommittee
appointed June 8, 2004.
El Review & provide input concerning Phase II conceptual plans
Status: Scheduled for Fall, 2004.
3. Review and update the Park Land Dedication Ordinance .
[XI Review the existing ordinance and methodology
Sta to S: Draft approved; first review by Board a t ]anuaryl .3, 2004 meeting.
® Develop recommendations that will allow developers to construct parks
Statu S: Draft approved by Board on February 101h.
4. Oversee the design process and recommend improvements
neighborhood parks
L-1 Park Zone 1 (Park site in the Northgate area)
[XI Park Zone 2 (Eastgate Park)
BMW S: Board review April 20, 2004. Funding pending.
El Park Zone 2 (Richard Carter Park)
Z Park Zone 6 (Southwest Park)
Status: Park Land Dedication project prioritization on November 4, 2003. On December 9,
2003, the Board approved the conceptual design and park land dedication funds were dedicated,
not to exceed the amount of $90,000.
Park Zone 7 (Woodway Park)
Status: First Public Heanng held for Woodway Park March 3, 2004. Second Public Hearing held
during regular meeting of the Board on April 2, 2004.
El Park Zone 9 (Woodland Hills Park)
Statu S: Request from Woodland Hills Homeowner's Association on December 9, 2003. Funding
request presented to City Council on April 29, 2004 and June 10, 2004. Funding pending.
Approved: October 14, 2003 Page 1
Updated: July 12, 2004
El Park Zone 10 Southern Oaks Park
S : Construction in progress.
❑ Develop recommendations for park and facility names
Status: Subcommittee has been formed (Ken Livingston, Jodi Warner, Gary Erwin). Meeting
held on May 7, 2004. Parks Board approved several names at May 11 rh meeting; other names
being researched. In progress.
5. Provide oversight and support for the continued implementation of
the Park Maintenance Standards (VS2SIa)
El Review policies and standards for re -appraisal of existing facilities
p pp g parks,
and services offered by the Department
El Review and identifycritical needs and develop recommendations to
p
address them
Status., Overall standards rating: 90% March 2004.
6. Restore the Arboretum at Bee Creek Park to its former value (VS2S2e)
Develop recommendations for redevelopment of the trails
StatuS: Report to Board on January 13, 2004.
Developrecommendations for si na a and interpretive sites
9 9 p
Developrecommendations for the and areas
p
Develop recommendations for graminetium
Develop an operations and maintenance plan
7. Develop recommendations for botanical gardens in existing or
�oposec8 parks
Determine the scope of the proposal
Develop a proposed list of potential sites
F-1 Develop recommendations for implementation
8. Oversee the design and development of the W. A. Tarrow Park
Corridor Master Plan (VS2S2e)
Review conceptual plans for Lincoln Center expansion
Status: December 9, 2003, Board meeting.
El Review conce tua I plans for Ta rrow Park additions
p
Status: December 9, 2003, Board meeting.
Develop recommendations for FY2005 CDBG Budget
NOu S: FY 05 Funding requested for Lincoln Center Splash Park - $170, 000
9. Provide guidance and support for the implementation of a regional
park site in Grimes County (VS2S4a)
Develop local support for a state-wide $500M bond issue
Status: Report at the November 4, 2003, Board meeting. On December 9, 2003, the Board
approved a resolution that will be presented to the City Council in support of the project.
El Conduct a site tour of the TMPA ro ert
p p Y
Status: Site tour conducted April 15, 2004 for Parks & Recreation Advisory Board. Tour
conducted June 1 0, 2004 for BV Lodging Association.
® Develop a recommendation for the budget process
Approved: October 14, 2003 Page 2
Updated: July 12, 2004
Status: Request for $100,000 included in FY 2005 budget submission.
10. assist with the implementation of an Urban Forest Management Plan
VS2SINS
Review and assist in the development of a policy for street trees and
hazard trees
Develop recommendations for implementation
Status: Request for $20,000 included with FY 2005 budget submission.
Continued interaction between the Board and other City Boards
El Attend a joint briefing related to growth issues
g
Status: Growth Report held on October 5rt', 2003. In attendance was PARD supervisory staff,
the Board, the Senior Advisory Committee, and the Cemetery Committee.
Conduct joint meeting with the City Council
Status: Completed June 10, 2004.
El Conduct joint meeting with the Planning & Zoning Comm.
g g g
SWUS: Joint meeting was held on October 30, 2003.
® Conduct a joint meeting with the Senior Advisory Committee
Status: Board met with Vice Chairperson Robert Meyer on October 14, 2003, and approved the
Senior Advisory Committee goals for Fiscal Year 2004.
El Conduct a joint meeting with the Bryan Parks & Rec. Board
g Y
Status: Joint tour with Bryan Board on April W to the proposed TMPA Regional Park site.
12. Support increased efforts to implement the Creenwa s Master Plan
(VS3S2d)
® Review the status of the current greenways acquisition
Status: Greenways Report on October 30th Joint Meeting with the Planning and Zoning
Commission
El Support increased efforts for acquisition of greenways
1. Provide support B assistance Departmental goals
El Developrecommendations for a donations program
p g
Status: Senior Advisory Committee Goal for FY04.
Continue joint programming with outside agencies (VS2S4a)
Status: Senior Computer program initiated with BVCOG; International programs in planning
with the Bush Library.
❑ Identify potential sources of additional revenue
❑ Developpolicies for on-line registration procedures
p g
Status: Meeting held on June 9, 2004. In progress.
El Continue communication with outside user rou sg p (VS2S4a)
Status: Ongoing. Spring Soccer Field Use meeting held January 27, 2004; Summer Soccer
Field Use meeting held on June 1, 2004. Meeting with winter exercise class held July 9, 2004.
❑ Support agency accreditation process
Status: In progress.
Approved: October 14, 2003 - Page 3
Updated: July 12, 2004
NW41
. 7 LJ
ru::-. k.* T.A�41r, I I T 4-LA
CS sets ball in motion for soccer -field lighting
By SOMMER HA
Eagle Staff ' Writer
fields accommodate fields in Smith Ranch near
jng prac ices. the Indian Lakes residential
in South- development, owned by Bill
and two Smith. The club recently paid
rNUMV-ecurrently to erect lights on donated
f..�F ,—, ME-" ,_,_„,=rW_ ,T, � lighting. 'wooden poles with homemade
ing and design work to light ing request to $700,000 by The council unanimously 'light cages and donated labor
three Central Park soc push for lighting agreed }to consider funding one Smith Ranch field for
fields,': with construct uture Veterans lights -a"' existin Vet- out 17 000 Hollas said.
R g g $ >
beginning as soon as 2005. later time. eras fie s an unding devel-, � The quality and power of
Design work is estimated sidents::::of� the col- opment of four College Station is decidedly less
$20,000, a portion of the t Station Soccer,'Club, the neighborhood parks — at a "tanMw"hat the city is eonsid-
ieland Soccer C1 b ` and potential cost of 1.1 million — erin to light its fields but
$300,000 estimated c g u p $ .� g ,
lighting structur the competitive adult Bryan- during the fiscal. year 2005 Hollas said lighting was need -
The go-ahead Colle e Station Soccer bud etin rocess which will ed for the club's nearly 400
than g nth r League
submitted a letter to begin this s summer. children on 24 teamswhoa xno g g
members postponed discus- the parks board that was fAggieland Soccer Club practice weekday evenings
sion on a $1 million proposal shared during Thursda�et-
's President Stephen Hollas year-round.
to light 10 fields: the three in council workshop. In the called the council's decision " The li hts work just
g p�� �� <<� lights] .
Central Park, currently ter, the soccer clubs — which a step in the right direction. fine, he said. For practice
in use at Veterans Park and represent 1,500 players — Hollas said his club cur- they're great."
Athletic Complex and three asked the council to expedite rentl practices on and pays
p p Yp pY
more at Veterans to be built lighting of the three Central to help maintain two soccer See FIELDS, Page A9
Y1, L
patio -style homes. Included in
the rezoning is a commercial
area along the frontage road
and a retail district along
lFrom A 7 L
Arrington Road.
ee — . _ _— _
■ Rezoned 20 acres north of
During the hour-long dis-
Rock Prairie Road West
cussion, Mayor Ron Silvia
known as Williainsgate to sin -
asked the parks board to con-
gle-family residential devel-
sider making it policy that all
oper Robbie Robinson Ltd.,
new fields be constructed
which plans to build 82 homes
with lighting.
In other business the coun-
in the area.
cil:
■ Sommer Hamilton's e-mail
■ Approved the rezoning of
address is -Sham ilton@theeagle.
70 acres along Earl Rudder
com-
Freeway South between the
Shenandoah and Castlegate
subdivisions to make room for
Castlegate developer Wallace
Mitchell's planned 10-acre sin-
gle-family home development.
Mitchell hopes to construct 54
College Station Senior Advisory Committee
Regular Meeting
Monday, June 2 8, 2 0 0 4
College Station Teen Center
1520 Rock Prairie Road
10:00am
MINUTES
Members Present: Fred Dollar, Laura Homes, Robert Meyer, Neal Nutall, Jr., Suzanne Reynolds,
Colleen Risinger* Dipankar Sen, Yvonne Stevens, Joanna Yeager.
Staff Present: Peter Lamont
I. Call to order. The meeting was called to order at 1 0:00 by Chairman, Joanna Yeager
II. Hear visitors. No visitors
M. Approval of minutes from regular meeting on May 24,2004. Robert Meyer made the
motion that the minutes be approved. Suzanne Reynolds second the motion. The motion
passed.
IV. Presentation by Sam Sharp, Brazos Community Foundation.
The Brazos Community Foundation was _ established July 2003, and is located at 3991 E.
29th Street, Bryan, TX 77805 (979-595-2800 ext 2005). The aim is to help donors
achieve their charitable purposes by creating endowments that will always be available for
local charities. Currently, they handle about $198,000 which is financially invested by
Wells Fargo Bank. The main types of endowments are through donor advised funds
(donor decides each year), donor designated funds (funds go to designated organizations),
and unrestricted funds (Board of Trustees decide on distribution of funds). A fund can be
established with $100, but will need at least $5000 before distributions can be made.
V. Discussion, consideration of a possible gift donation by the Senior Advisory
Committee to Central Park.
An item that could be identifiably named such as a park bench was considered. Raymond
Reed offered $100. Dipankar Sen questioned whether we should do it. The question was
tabled until next month when more consideration could be given to the proposition.
VI. RECOMMENDATION AND ELECTION OF NEW COMMITTEE MEMBERS
AND OFFICERS
Laura Holmes, Haskell M . Monroe, and Neal Nutall, Jr., were elected to continue on the
committee. Mrs. Patricia Boughton was elected as a new committee member. Robert
Meyer was elected new Chairman (nominated by Joanna Yeager, seconded by Dipankar
Sen), and Neal Nutall, Jr. was elected new Vice Chairman (nominated by Suzanne
Reynolds and seconded by Dipankar Sen). The elections will be evaluated either by the
City Council June 29, or by the Parks and Recreation Board July 18, 2004.
. Committee Reports:
A. SCOPE Committee: Joanna Yeager deferred a report until next month.
B. Program Sub -committee: Catherine Lamb was not present, but the minutes of the
May 12, 2004, meeting were distributed.
C. Copies of the updated FY goals were distributed. Robert Meyer made several
comments. No money has yet been made available for the Teen Center office. An
excellent Luncheon -Lecture on "Early Inception of A&M College" was given by Dr.
Dethlof June 23 in cooperation with the Historical Committee. A bus was taken to the
monthly movie at the Bush Library. Bridge playing was increased to five tables. The
swimming schedule is available. A Tai Chi Chinese stretching and balancing course
will be taught this fall. Catfishing is available at Central Park, but the small lake will be
drained soon: Channel 19 TV with Charles ]alderman is available for more input in
behalf of seniors.
. Senior Services Coordinator Report
No report,was given because Marci Rodgers was out of town.
Awards Presentation
Joanna Yeager presented plaques to Fred Dollar (2002-2004) and Suzanne Reynolds
(2001-2004) for their outstanding service to the Senior Advisory Committee.
X. Nest meeting date. Monday July 26,2004, 10:00am at the Teen Center
X1. Adjourn. The meeting adjourned at 11.20,
sn"., er SHEM Program Kicks 00
The City of College Station is com-
mitted to providing great customer
service. In an effort to continue
providing quality service, the City
will launch its customer service
program, "destination EXCEL-
LENCE" in July. Posters promot-
ing the event are displayed through-
,
• out City facilities.
This City-wide program will be
based upon four key components:
Customer Service, Continuous
Improvement, Teamwork, and
FAffig&_
1 1
-7- =Pm-- _
iCemetery Landscaping and
r _■ _� J ■_ ri _ ■ ■
VQuE'S:
_ _ __ weh wAnu _ _ _ ■
Many City employees may recognize
the ro rams similarity to a cus-
Y
tomer
tomer service program implemented
• •
Respect Everyone
in 1992.
#
a
As with the original program,
"destination
•EOM
INAWN0 Service
EXCELLENCE" will
require 100% participation from each
Maw
City Department..
E
The City has also recently established
e: •
Be one City, One Tean1
*
a common set of values for employ-
ees. These values were created in
•
-
February by the Management Team
N NM foHow-
� L
'
N Fffin iimlm
, ing months, employees were asked
■ Do the light Thing f~ for feedback regarding these values.
_ The feedback has been very positive.
Through these set of common values
• ••• ' and "destination EXCELLENCE"
o n emphasis values employees { p � are
• geared to provide excellent customer
service.
1.R IJ-.1 r.7 _k_,1 if_" 10 �.) R77ZYrJr I.T Si
Police Department
Annual Report 2
Sales Tax Receipts
Exceed Expectations 3
t 11� • iyl 1 •E_r
New Park Opens
a
1
Health and Safety
3
r�
34 Financial
. ti a x -x-tiYMW.
hining Moments
M"
1 J
1•
1
1
1
• .NEA U U . -
rkp
.�
Forbes Magazine recently ranked the
College Station -Bryan metro area
19th overall in its nationwide list of
best small places for business.
Forbes compiled the list based on
factors including cost of doing busi-
ness, cost of living, and culture & lei-
sure. College Station -Bryan also
ranked number 1 in advanced de-
grees {Ph.D.s per 100,000 residents
13 th in educational attainment (share
of population over age 25 with a
bachelor's degree or higher) and 20th
in job growth.
Other Texas places on the list include
the Freeport/Lai:e Jackson area
r
L r-r
i
ti
■ ■
(#43), Tyler (#52), Lubbock (#68),
Amarillo (#69), and Waco (#80).
For more information, go to:
h tty//www. forb es.
iml
Irm-
nd,html
For more details, Contact College
Station Economic Development Di-
rector Kim Foutz at 764-3510.
;T-Q--i-Aa_,—ell Iiir 11i
I
Cemetery_
and ELM Improvements r,
r
■ MI ■111111 J III, m ■ ■ ■ ■ 7; _ r ■ �_~ ■ _
L
Recently, the College Station Ceme-
to southbound traffic on Texas Ave-
the staffs normal workday and will •5
tery has added a rear entry and addi-
nue.
remain locked on weekends to ehrrn -
tional landscaping. The new entry is
The City of College Station's Parks &
nate cut through traffic. It is antici-
being utilized by many citizens. Us-
Recreation Department has recently
pated that on certain occasions this _
age of the west entry of the cemetery,
completed roadwork and landscape
entryway will need to be utilized on
off Anderson Street, has increased
improvements for this entryway.
weekends and/or holidays. Such use
due to increased traffic flow on Texas
The road has been widened to ac-
will be accommodated on a case by
Avenue. This entry was originally de-
commodate a 22-foot roadbed, land-
case basis, and Nvill not be the stan- •'
signed as a service entry only and
scape planters, limestone walls, an
dard procedure, as a staff member
consequently had no associated land-
irrigation system, and a new gate..
would need to unlock and lock this
scaping or other improvements. In
Parks & Recreation partnered with
gate. The normal procedure for ac-
addition to already increased use, this
the Public Works Department for
cess to the cemetery after normal
access will become more important in
p
assistance in the road and drainage
g
working hours and on weekends and i
the near future as the nest phase of
improvements to the area.
holidays will be through the main en-
TxDoT's improvements for Texas
This project is intended to increase
tql way on Texas Avenue.
Avenue will place a raised Median at
the aesthetic appeal of this entry way
ti
the cemetery's main entryway. This
in preparation for increased traffic.
will restrict access to the main entry
This gate will be locked daily after
§1 Report
The College Station Police Depart- performs regular patrol duties where 2003, demand for police services,
ment recently completed their 2003
bicycles are better suited.
as measured by Calls for Service,
Annual Report. This report is distrib-
The Services Bureau is responsible for
has increased by IM while the
uted to all Police employees and select
emergency communications, central
City's population increased by
City officials to be used as an informa-
records and inforination services, pub-
MM Calls for service do not in-
tion and reference guide. The annual
lic information, recruiting and training,
clude: issuing traffic citations, se -
reports includes an overview of signifi-
fleet maintenance, and other essential
curity checks of homes or busi-
cant events that occurred during the
services. Also included in this bureau
nesses, giving directions or an -
calendar year.
is the crime prevention/community
swering questions, or conducting
Also included in the report is a sum-
relations section, the school resource
special programs.
mary of each bureau, unit and division
officer section, school crossing guards,
The Annual Report also reviews
within the Police Department. CSPD
DARE officers, animal control offi-
statistical data regarding criminal
is divided into two bureaus, the Opera-
cers, noise abatement/alarm coordina-
activity. There was a decrease in
tions Bureau and the Services Bureau.
tor, crime analyst and the department's
major crime arrests from 2002.
The Operations Bureau is composed
holding facility.
In 2003, there were 413 arrests,
of two major units, the Uniformed Di-
The "General Statistics" section of the
while 423 occurred in 2002.
vision and the Criminal Investigations
report is a major source of information
These crimes are reported in ac-
Division. The department's SWAT
for police officials throughout the year.
cordance with the Texas Penal
Unit and Hostage Negotiations Team
In the ten years from 1994 through
Code which includes both felony
also operate directly within M bureau
and misdemeanor crimes under
and are composed of sworn personnel
Texas law. Finally, the report con -
from any division within the depart-
tains information regarding em-
ment. These officers serve as a "part-
ployees who were hired, employ -
time, on call" unit to respond to situa-
ees who were promoted, and em-
tions requiring qualifications and sldlls
ployees who resigned or were ter -
that are outside those of the average
minated. During 2003, 22 new
patrol officer. This bureau also
employees were hired.
includes a bicycle patrol section that
May; this is a 15.94"/o increase in the
same month last year. The May receipts
are for sales in April. Sales tax collec-
tions for FY 04 YTD are $8,945,319.62
or 7.62% above FY 03.
Sales tax receipts have increased by
5.96% when comparing the last 12
months to the previous 12 months.
Overall, state tax receipts have in-
creased in the last several months. Sales
tax was projected to grow 2% in FY 04.
Year to date receipts are well above
' that level of increase. Revenues con-
tinue to indicate growth in the local
economy.
$2,000,000
$1,500,000
$1,000,000
$500,000
r r cvv4 ►v►v►V ► n1_ r
SALES TAX REVENUE
r
=r-.-
r�
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
❑ Last Year FY 03 Budget ❑ FY 03 Actual I
Park OQen s
P
A new neighborhood park located at of $111,000 for the development of
4101 Alexandria Avenue, is now the park are available and budgeted
complete. The park contains a cov- for in the Fiscal Year 2003 Zone 10
r , ered playground, a full basketball Park Land Dedication Capital Im-
court, picnic units, swings, a drinlung provement Project Fund. Additional
fountain, walkways, area lighting, ad-
ditional trees and an irrigation sys-
tem.
On September 23, 2003, the Council
unanimously approved a bid of
$237,033 from Orion Construcdon
for this project. Funds in the amount
The annual Health and Safety Expo
was held by the City of College Sta-
tion, the Cite of Bryan and Brazos
County. The entities combined their
efforts to teach employees about
health and safety issues. This year's
Expo was held at the Brazos Center
from 10:00 a.m. to 4:00 p.m. on
Thursday, 24, 2004.
The purpose of the Health and Safety
Expo is to promote awareness to em-
ployees and their families about safe
funds in the amount fl f $49,728 have
been received since the Fiscal Year
2003 budget for Zone 10. This
amount will be transferred to the
project in a f iture budget amend-
ment. The portion in the amount of
$76,305 for the electric conduit is
and healthy lifestyles. Employees and
their family members were able to
available and budgeted for elec-
tric capital system improvements
in the Electrical Fund.
The park's proposed name is
Southern Oaks Park; however
Council will have to approve the
name this summer.
1111 = 1101 0 1 111111111 11 111 0 1111� 111 11111 1 111 11111 11111
WM a health risk analysis, have
their blood pressure, glucose,
cholesterol and vision tested, and
have their posture analyzed, as
well as several other testing ser-
vices. Approximately 67 vendors
participated including the Ameri-
can Red Cross, Blinn College of
Nursing, College Station Medical
:enter.
PAGE 4 . ,
CITY MANAGER's REPORT
n TTo*r.'i '••� ti ti ti �' Sti
1
The City's FY 2003 Comprehensive
Annual Financial Report (CAFR) was
prepared using the new Governmen-
tal Accounting Standards Board
Statement No. 34 (GASB 34) report-
ing guidelines. The objective of
GASB 34 is to provide more mean-
ingful financial information to finan-
cial statement users (e.g., City Coun-
cil, citizens, bond rating agencies, and
other local governments).
The CAFR can be confusing with
numerous statements, schedules, and
tables. However, there are four tools
that can be used to bring more mean-
ing to the numbers presented in the
CAFR:
• Trend analysis tracks the
change in financial statement ac-
counts over a period of &M and
can be very MM in identifying
significant relative changes.
However, this is the first year
that the City has reported under
GASB 34. Therefore, trend
analysis will not be valuable until
more GASB 34 data becomes
available.
• Per capita data allows for
meaningful comparisons among
entities of different sizes and
provides MM information
about a governtnent's finances.
• Common � statements �
reveal RMAdift information
WWW 0' finances
M I state-
ments: dW Statement of 5M
UMLtixo n I rr'_�z`Y1 i Wrmr.=
Assets and the Statement of Ac-
tivities. Items in these two
statements can be expressed as a
percentage of total assets, total
expenses, or total general
revenues.
Ratio analysis is used to express
a relationship between two ele-
ments on the same financial state-
ment or between two elements
from different statements. Ratios
are a good way to make compari-
sons among governments of dif-
ferent sizes and are commonly
used to evaluate financial per-
formance.
It is also important to note that finan-
cial statements (unlike a budget which
is a plan) represent what actually hap-
pened financially for the fiscal year
and are an important way for local
governments to demonstrate their ac-
countability.
Financial information has been ex-
tracted from mo statements in the
City's FY2003 CAFR: the Statement
of Net Assets and the Statement of
Activities.
The Statement of Net Assets re-
ports what a government owns
(assets) and owes (liabilities), as well
as the net difference between the two
(net assets). This statement reports
the financial position of a government
at a particular point in time.
The Statement MActivities reports
the results of operations for a single
fiscal year. It is comparable ® an in-
come statement for a business;
however, the format is different.
This statement also reports the
change in net assets for the fiscal
year which indicates whether a
government's financial position
improved or declined for the
year.
In the financial analysis, College
Station is compared to I I other
cities ranging in population from
57,700 to 115, 948. The average
population of the twelve cities is
841774.
Per capita comparisons are used
to address such questions as
whether the Cit}r has an appro-
priate level of assets, liabilities,
net assets, general revenues and
expenses for a City of its size.
Check out the City's 2003 Comprehensive Annual
Financial Report online at our website t t
I CL
J
N
1101 Texas Avenue
College Station, TX 77845
Email: cmo@cstx.gov
a Visit Us
On the Web:
The Lincoln Center Staff received a great thank you card from the A&M
Consolidated Choir for use of the Lincoln facilities for their annual Banquet
and Election of Officers service that took place on May 20, 2004.
Jeff Kersten, Budget and Strategic Planning Director, was thanked by
Don Moore for his presentation to the Certified Public Manager Program for
Sam Houston State University. Jeffs presentation was rated as excellent by
participants. "There were many cominents on how useful his material was for
understanding strategic policy planning and budget processes in relation to
improving productivity of public services. I appreciate Jeffs professionalism
and the respect he shows for the leaders in the City. He's a great example of
professional public administration," wrote Moore.
City Manager Tom Brymer, was thanked by the Chamber of Commerce for
his participation in their local government panel for a community leadership
briefing.
rr�� �f�#��t-:4r,�'.P.�,
'fF Ir. r�p
2004 Employee Summerfest was a
Success!!
L_�.C!*IWIN�"AgdWk'4fs
1 - r
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, July 20, 2004, 7:00 p.m.
The EXIT Teen Center
1520 Rock Prairie Road
College Station, Texas
Staff Present: Steve Beachy, Director of Parks and Recreation;
Eric Ploeger, Assistant Director; Peter Vanecek, Senior Parks Planner; Curtis Bingham, Parks
Operations Superintendent; Peter Lamont, Recreation Superintendent; Marc Rodgers, Senior
Services Coordinator; Geri Marsh, Recreation Supervisor; Jane Kee, City Planner and Trey Fletcher,
Senior Planner - Development Services; Pamela Springfield, Staff Assistant.
Board Members Present: Jodi Warner, Chair; Glenn Schroeder; Don Allison; Larry Farnsworth;
Gary Erwin; Jeannie McCandless; Carol Blaschke; Gary Thomas.
Board Members Absent: Kathleen Ireland.
Guests: John Nichols, Planning & Zoning; Mike Hester, Hester Engineering; Alton Ofczarzak;
Joe Gattis, Gattis Engineering
Visitors: Sonny McL.ennon, Open Loop SPTS Training; Greg Huchingson, MU Press; Stephanie
Miller, BVSUA; Patrick and Ann Marie Hazlett
1. Call to order. Jodi Warner, Chair, called the meeting to order at 7:00 p.m.
2. Pardon m Possible action concerning requests for absences of members. Kathleen
Ireland had submitted a request for absence. A motion was made by Larry Farnsworth to
accept the request and seconded by Gary Erwin. The motion was voted on and carried
unanimously.
3. Hear Visitors. Hearing none this item was closed.
4. Presentation of alaaue to outaoinq Board member. Steve Beachy presented John
Nichols with a plaque to recognize his leadership and hard work while serving on the Board.
John will remain as an ex-officio member of the Veterans Park and Athletic Complex
subcommittee because of his interest in the project.
5. Discussion, consideration, and possible approval of minutes from the regular
meetinq of June 8, 2004 and the Joint meetinq with Citv Council on June 10, 2004.
Don Allison stated that in the minutes of the regular meeting on June 8, 2004, under item
#12, 'Possible July Agenda Items', he had requested a discussion on the status of girl's
fastpitch softball tournaments, instead of adult softball. A motion was made to accept the
minutes from both meetings with the change mentioned. The motion was seconded and
hearing no opposition, carried unanimously.
6. Discussion, consideration, and possible action reaardina requests for park land
dedications.
Horse Haven Estates w Review (Park Zone 4): After discussion regarding
thoroughfare issues, Glenn S. moved to table this dedication issue pending the outcome of
the Thoroughfare Plan that would be going before the Planning &Zoning Commission and
City Council. The motion was seconded by Larry F. Hearing no further discussion the
motion was voted on and carried unanimously.
Parks and Recreation Advisory Board Page 1 of 3
Regular Meeting of July 20, 2004
Trails at Neelley Ranch = Review (Park Zone 10) : In January 2003 the Board
accepted a cash donation with the intention of building a park in conjunction with a
proposed elementary school. The development was now moving forward as "Dove
Crossing" and staff was still staying with the recommendation of a cash donation. Staff
will hold discussions with the school district about the possibility of using some of their
land for a neighborhood park, and will keep the Board apprised. This was an informational
item only.
Stonebrook Subdivision (Park Zone 9): Because the land requirement for this
development's proposed 93 lots would be less than one acre, staff was recommending
acceptance of the $51,708 in park development fees. A motion was made by Don A. to
accept the staff recommendation of acceptance of the fees in lieu of land, and was
seconded by Glenn S. The motion was voted on and carried unanimously.
Presentation, discussion, and possible action regardinq growth trends for College
Station. Development Services Department Senior Planner, Trey Fletcher, gave a Growth
Trends presentation to the Board showing past and projected future growth. The growth
trends for the county were based on information received from the Texas State Data Center,
which reveal rapid growth within Brazos County. The estimates for College Station were
based on the 2000 census and Certificates of Occupancy. With limited exception, every part
of the community was experiencing residential as well as commercial development and this
trend was expected to continue. (See attached presentation.) This was an informational item
only.
8. Discussion, consideration, and possible action regardinq appointment of new
members to the Senior Advisory Committee. Marci Rodgers, Senior Services
Coordinator was present on behalf of the Senior Advisory Committee to recommend the re-
appointment of Laura Holmes, Haskell Monroe, and Neal Nutall, and the new appointment of
Patricia Boughton and Joe LeCour to the Committee for a term of three years, with Robert
Meyer serving as Chairman and Neal Nutall serving as vice Chairman. Glenn S. moved
approval of all five recommendations. Gary E. seconded. The motion was voted on and
carried unanimously.
9. Presentation, discussion, and possible action regardinq status of softball
tournaments and affiliation. Peter Lamont gave a report on the evaluation done by staff of
softball tournament possibilities and league affiliation with A.S.A. District 30 and other
organizations. This was based on a request that had been made at the June Board meeting.
(See attached report.) Staff was not recommending changing affiliations at the current time.
Discussion took place regarding:
The city re-evaluating its affiliation on a regular basis in order to determine whether that
affiliation was in the best interest of the city;
The department making it known that its' fields were open to tournaments under other
affiliations, not just A.S.A.;
The costs involved, and availability of officials under other affiliations;
Reviewing the affiliation with A.S.A. in September or October after a new District 30
Commissioner has been appointed, to see if certain issues have been resolved.
Glenn S. moved that the Board accept the position statement as presented in the report and
to make it adequately known that the city's complexes are open to other affiliations for
tournament play. The motion was seconded by Don A. After further discussion the vote was
called and carried 6-1.
10. Report on status of siqnage at the Arboretum. Curtis Bingham gave a report on the type
of sign being considered for use at the Arboretum. MW aluminum signs which were being
used in Richard Carter Park consisted of a 5" x 7" plate and stood about one foot tall when
Parks and Recreation Advisory Board Page 2 of 3
Regular Meeting of July 20, 2004
installed. The cost would run approximately $40 per sign and as many as 47 signs could be
ordered.
A local group of Girl Scouts will be re-establishing some of the trails and noting which markers
are still in place and which trees are associated with them. This was an informational item
only and no action was required.
Discussion and possible action reqardinq appointment of Board members to a By
Laws Subcommittee. Jodi explained that a subcommittee made up of two to three
volunteers was needed to update and edit the Board's By Laws. Jeannie M. and Glenn S.
volunteered and were appointed to serve on the subcommittee.
Report, discussion, and possible action concerninq the Capital Improvement
Proaram (CIP). Eric P. gave an update on the status of ongoing Capital Improvement and
Park Land Dedication projects. Items of particular interest:
■ $200,000 out of the Community Development budget would be used to help fund the
development of Steeplechase Park;
■ The small pond in Central Park would be renovated with curbing, sidewalks, and public art;
■ A design for thirteen lights around the Jack & Dorothy Miller "Road Runner" track had been
done. The project would be bid out and should be complete in the fall;
■ O'Malley Engineers had been chosen to do the design work for the second phase of Veterans
Park and Athletic Complex. Staff is aiming for design approval by October;
■ The Lincoln Center expansion project was underway.
Review, discussion, and possible action concerning Board and Department Goals
and Obiectives. and Citv Council Strategic Plan. Steve explained that Council would
have a mid -year retreat to come up with issues important to them and the issues that
concerned Parks would affect the department's work load and goals. The Board will begin
working to develop their goals in September, some of which would also be tied to those
Council issues.
Discussion of calendar, future meetinq dates, and possible aqenda items.
■ The next regular meeting of the Board would be held on August 10, 2004;
■ Possible August Agenda items:
fV Review Subcommittee list and any appointments that need to be made;
fV Discussion of a goals workshop prior to the regular meeting in September;
fV Staff will come back with a softball update/report in September;
fV Jodi asked for an update on the status of the small piece of property next to the new
Fire Station #3. Steve stated that he did not believe the city purchased the property,
but he could get an answer to that information out by e-mail to the Board.
Adiourn. A motion was made to adjourn and seconded. Hearing no opposition, the meeting
adjourned at 9: 25 p.m.
Parks and Recreation Advisory Board Page 3 of 3
Regular Meeting of 20, 2004
Pam Springfield - Parks Board Attendance
Page 1 I
From:
Pam Springfield
To:
Connie Hooks
Date:
611112004 8:56:36 AM
Subject:
Parks Board Attendance
Good Morning, Connie!
I am putting the information for board attendance with back-up in the inneroffice mail to you this morning
so you may not get it until Monday. (I wanted to include the attendance at last night's joint meeting on the
form). Here is the list of attendance from July8, 2003.
-Fhank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979) 764-3414
CC: Steve Beachy
ma
i � Ir 1 •1 � r i• .tip `
} '�'�L$i�7•�} �•i- Ir �'�1- • . • iL�+ � 5�tti} : �i: ,i' :4 4.. _ _ i, � i . � - . � �� �+, r'�}'� .
From: "Glen Davis" <DAVISG )fabtexas.com>
To: <Ahazlett@a cstx.gov>
Date: 7/8/03 11:46AM
Subject: Parks Board Meeting
will be unable to attend the July meeting. I will be in Houston
attending an event for my daughter.
CC: <Sbeachy. ParkRec.City of College
i.
- Parks Board - for Absence
Page 1
From: "Jodi Warner" <jwarnerkenfmoorecabinets.com>
To: <sbeachycstx.gov>
Date: 7/8/03 4;20PM
Subject: Parks Board - Request for Absence
Steve,
Please pass on my pardon request as I will not be available tonight due to
another cornrnittrnent.
Thank you,
Jodi Warner
Note, I phoned AnnMarie this afternoon, it appears that the email I sent her
last week did not go through effectively.
Kris Lghde - Kris, I .vuill be attending a banquet tomorrow n.ight .Will be.,unable_to, aitend the. Parks.rn
Page 1
From:
"DON ALLISON" <ALL1S0N a7fabtexas.com>
To:
<Klehde@cstx.gov>
Date:
9/8/2003 10:10:16 AM
Subject:
Kris, I will be attending a banquet tomorrow night (9/9/03)and will be unable to attend
the Parks m
Kris, I will be attending a banquet tomorrow night (9/9/03) and will be
unable to attend the Parks meeting. Thanks, Don.
From:
"John Nichols" <jpn@a ag.tamu.edu>
To:
<Pspringfield@a cstx.gov>
Date:
9/18/03 2:18:31 PM
Subject:
Re: CSPARD Board Goals
Pam, Please consider this a request for a pardon from the meeting of the CSPARD Advisory Board
special meeting on September 23, 2003. I will be out of town on business. I thank the Board for
considering my request for a pardon from the meeting.
John P. Nichols
2" "Pam Springfield" <Pspdngfield@cstx.gov> 09/18/03 10:48AM >>>
Thank you, John. IT let Steve know that you will be unablel to
attend.
Thank you!
Pamela Springfield
Senior Secretary
College Station Parks & Recreation Department
(979) 764-6271
"John Nichols" �Jpn r@ag.tamu.edu> 9/18/03 10:46;55 AM :ft"
Pam, see attached word file which contains my contribution to the
effort. Sorry I will miss the meeting. John
John P. Nichols
Professor and Associate Head
Department of Agricultural Economics
Texas A&M University
College Station, Texas 77843-2124
Tel: 979-845-8491
Fax: 979-862-3019
Email, <jpn tamu.edu>
College Station. Embracing the past, Exploring the future.
City of College Station email addresses are changing!
Please note the extension " ar d.col[ege-station.tx.us"
has been changed to "@Cstx.gov
Although the original address will continue to work,
please update your files to contain the new, shorter address.
Page 1 of t
Kris Lehde - Board Meeting
From:
To: <Klehde a@cstx.gov>
Date: 9/1612003 4:37 PM
Subject: Board Meeting
1. v�■ ■■��� ors �� ■■� ■�_ r ���— .114.1
will be out of town the week of October 12-18, so I will not be able to attend the Parks Board meeting that week.
! Kris Lehde - RE: Meetina Reminder
rq
From: Glenn Schroeder <gschroeder@aggiecatholic.org>
To: 'Kris Lehde' <klehde@cstx.gov>
Date: 10114/03 11:19AM
Subject: RE: Meeting Reminder
Good morning, Kris,
Please forward this request for excused absence to the board for this
evenings meeting. I will be unavailable due to family commitments.
Thanks,
Glenn
-----Original Message -----
From: Kris Lehde [SMTP:klehde@cstx.gov]
Sent: Friday, October 10, 2003 3;39 AM
To: gschroeder@aggiecatholic.org;
j warner@cox-internet.com; ALLISON@fabtexas.com; DAVISG@fabtexas.com;
jpn@tamu.edu; lfarnsworth@tamu.edu; ksliving@txcyber.com
Cc: Curtis Bingham; Glenn Brown; Jane Kee; Kelly Kelbly; Marci Rodgers;
Pete Vanecek; Ric Ploeger; Steve Beachy; Tom Brymer
Subject: Meeting Reminder
<< File: October 14, 2003.doc � << File: September 23, 2003.doc >> MR
File: September 9, 2003.doc zQ ma File: October 6th Growth Report.doc am
Good morning! Just a reminder of the next Parks & Recreation Advisory
Board meeting that will be held this Tuesday, October 14th, at 7:00
p.m., at the EXIT Teen Center. Please see attached agenda for the
meeting, along with the minutes from the Sept. 9th, Sept. 23rd, and Oct.
6th meetings. Please let me know if you have any questions or changes to
those minutes prior to the meeting, so that any corrections can be
distributed at the meeting.
To ensure quorum requirements, please let me know your availability for
the meeting. So far, I have one absentee request from Gary Erwin.
Packets will be hand -delivered (in a dry place) to your houses today.
Thank you, and have a great weekend! :)
Kristin Lehde
Staff Assistant
College Station Parks & Recreation
(979) 764-3414
College Station, Embracing the past, Exploring the future.
City of College Station email addresses are changing!
Please note the extension
has been changed to "@cstx.gov".
Although M origimaf address will continue to work.
please update your fees to contain the, pw. shorter address
T.I<ris Lehde - R ested Absence { P e 1
* -- - - --- ` �ti fir• `�~ i+ i. ti -1
From: Glenn Schroeder <gschroeder a@aggiecatholic.org>
To: "`klehde@cstx.gov"' <klehde@cstx.gov>
Date: 11 /4/03 4:49PM
Subject: Requested Absence
Hi Kris,
Please pass this request for excused absence on the Parks and Recreation
Advisory Board for action. I will be unable to attend this evenings
meeting due to a prior commitment.
Thanks,
Glenn
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Fort
For Elected 9W Appointed Officers
I will not be in attendance at the meeting of
for the reason(s) specified:
L
* - 1 � ■ 1 2r .r
- -r • it
i'i'r �` - •fir tip' '' i�r • ' i' �� �
L,
This request sliall be submitted to the office of tlic committee/hoard secretary prior to the
meeting date.
()W LILI W QN&W do
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Fornt
For Elected aizd Appointed Officers
I will not be in attendance at the meeting of
for the reason(s) specified:
FM request MM f)e sulmitted to RM office of the secretary prior to the
ff4M date.
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected M Appointed Officers
ill not be in attendance_ at the meetin-v,.o f
r '
� _ 1
.. •�•r 7 ,'. •• X .- ti' =1 • Wr . A3 --'alt, -QT ' }A w ky?w-•.: -=v 'A 1 C1 L. rJ A 1X .- �,' ,. - - . '�r T- 1;N% 011:�i 9 In:-
.,r
�.� E' .a
%i
This request shall be submitted to M office of M committee/board secretary prior to M
meeting date.
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Foam
For Elected and Appointed Officers
I will M be in attendance at the meeting of � WX
for the reason(s) specified:
III r-or'-� iMLL- - - _ti'���
Ift i-equest shall be submitted to the office of the committee/board secretary prior to the
meeting date.
doc
Springfield 1 V& T M P A Tour
Page 11
From:
Pam Springfield
To:
Ann Hazlett
Date:
41112004 2,43,00 PM
Subject:
Re: TMPA Tour
Break time! Thanks for checking on that. It has been awhile since I received all of their responses. Are
you and Patrick going to the Citizen Committee Banquet?
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks 8 Recreation Department
(979) 764-3414
� Ann Hazlett 04101104 02;02PM w�
I've contacted everyone but Glenn Schroeder (I've left him a couple of messages to get back with me)
about the April 15th TM PA tour. Here is how we stand:
Yes, I will be there:
Jodi Warner
Don Allison
Larry Farnsworth
Gary Erwin
No. I will not be there:
John Nichols
Glen Davis
Ken Livingston
Ann Marie Hazlett
Secretary
City of College Station
Parks & Recreation
979-764-6271
979-764-3737 (fax)
ahazlettc�cstx.Qov
Pam Springfield - Re: TMPA Park Tour
Page 1 I
From:
"John Nichols" <jpn a@ag.tamu.edu>
To:
<Pspringfield a@cstx.gov>
Date:
211712004 8:30:46 PM
Subject:
Re: TM PA Park Tour
Pam, I CANNOT make it on April 14-15 as I expect to be out of town.
At the moment, the later dates in April are also doubtful for me as that
is one of my Chemo weeks. It will depend on how I respond to this the
first cycle or two. So, I guess you will need to make decisions based
on other peoples' schedules. If I can make in on those late April
dates, and those are the ones you select, I will definitely be there.
John
W" "Pam Springfield" <Pspringfield a@cstx.gov> 02117104 08:39 AM av2
Good Morning!
Steve has asked that I check with each of you to see which afternoon
would work out best for a TMPA park site tour.
Please let me know your availability for the following dates: April
141 15, 28, or 29_ The tour would start about 4:00 p.m. and last until
dark (approximately 7:00 p.m.).
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979) 764-3414
College Station. Embracing the past, Exploring the future.
City of College Station email addresses are changing!
Please note the extension " a@ci.cotlege-station.tx.us"
has been changed to "@cstx.gov
Although the original address will continue to work,
please update your files to contain the new, shorter address.
Lpam Springfield - Re: Parks Board Meeting Minutes and March .
Page 1
From: "Ken & Susan Livingston" <ks1ivin9 txcyber.com>
To: "Pam Springfield" <Pspringfield a@cstx.gov>
Date: 3/8/2004 11.07:34 AM
Subject: Re: Parks Board Meeting Minutes and March Agenda
Pam, I definitely will be out of town when the TMPA site tour is scheduled.
Don't yet know about tomorrow night. Ken
----- Original Message From: "Pam Springfield" <Pspringfield a@cstx.gov>
To: <ksliving@a txcyber.com>
Sent: Monday, March 08, 2004 8:26 AM
Subject: Re: Parks Board Meeting Minutes and March Agenda
x Thank you, Ken.
Thank you!
i+ Pamela Springfield
21 Staff Assistant
a College Station Parks & Recreation Department
a (979) 764-3414
"Ken & Susan Livingston" <ksliving atxcyber.com> 3/6/2004 1:08:25 PM
i I may leave town on Tuesday so I cannot tell you right now if I will
a be
d there. However, I should know by 9 or 10 on Tuesday if I am leaving.
Ken
* ----- Original Message -----
* From: "Pam Springfield" <Pspringfield a@cstx.gov>
* To: <gschroeder a@aggiecatholic.org>; _
N
lop <J_warner a@cox-internet.com>; <ALLISON a@fabtexas.com>; <Jpn@tamu.edu>;
a <Lfarnsworth a@tam u.ed u>; <ksl iving a@txcyber.com>
Cc: "David Wood" <Dwood@a cstx.gov>; "Glenn Brown" <Gbrown @a cstx.gov>;
d "Pete
Vanecek" <Pvanecek acstx.gov>; "Ric Ploeger" <Rpioeger acstx.gov>;
"Steve
d Beachy" <Sbeachy a@cstx.gov>; "Tom Brymer" <Tbrymer@cstx.gav>
Sent: Friday, March 05, 2004 8:39 AM
Subject: Parks Board Meeting Minutes and March Agenda
d d Good Morning!
b Attached are the draft minutes from the February Parks & Recreation
d Advisory Board meeting. I have also included the agenda for the
d regular
d d meeting of March 9, 2004, which will be held at the EXIT Teen Center
a at
a 7:00 p.m.
d d Please let me know if you plan to attend for quorum purposes.
r
City of College Station
Absence Request Form
For Elected and Appointed Officers
1
_ 1
Name
Request Submitted on
10"i'l- ILK. KQ. L
I will not be in attendance at IN
for the reason(s) specified:
�J r....■ �z ter. r.rr L1r. -ram �v �I�J'C�'rJrl�l�tif.��
Y
1
r1 IIrl1� 1
EM request slralt be srtbrrritled M the office of the M Secretary or Board
Secretary one week prior to M
SqM date.
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
I will not be in attendance at the meeting of
■r
for the reason(s)t
ti
C M A Yr a r
rl
• ;:.}.
-
-1 .Pj.
• 4� �-: _ ,ice r � ;�1 -�� _ �.---4- . _ _ %2ij r�
' h'i's request shall be submitted to the office of the committee/board secretary prior to the
I eefi n g date.
May 6,2004
Ms. Connie Hooks
City Secretary
City of College Station
College Station, Texas
Dear Ms. Hooks
Please accept my resignation effective after the May I I al meeting of the Parks and
Recreation Advisory Board.
It has been an honor and privilege to serve on the Advisory Board and I have been very
impressed with the professionalism and competence of the staff and with the magnitude
of the facilities, services, and programs of the Parks and Recreation Department.
Sincerely yours,
L 7
1
■
f
Livingston
XC: Steve Beachy
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
I will Mi be in attendance at the meeting of
for the reason(s) specified: - -
I _ - - , _ rr-
I
19 _ _ter �, 3
i
i
in
This request shall be submitted to Sk office of the committee/board secretiil'y prior to the
meeting date.
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request AIM
For Elected IM A pointed Officers T
�- E
T} _ L do
r
I will not be in attendance at the meeting of W
or
F U rL
11 s •i - ' -f --"' - i 'U J---- *F■d IMtiM ----WW 116. ` _ _ _ti.T 'ram '� ■ i t
■11N--Lmob- d ■r_%F�%s-NJ--Clr_ :fir: _ •VjLQM:LMjjff----.%.j-1 V
This request sltail be submitted to the office of the committee/board secretary prior to the
mccti i g date.
Pam Springfield - Re: Agenda for Thursday June 10th Joint Meeting w/Council
Page 1
From: "John Nichols" <jpn@ag.tamu.edu>
To: <Pspringfieldcstx.gov>
Date: 6/7/2004 12:00:28 PM
Subject: Re: Agenda for Thursday June 10th Joint Meeting w/Council
Dear Pam,
I will be out of town on business on Thursday afternoon and will not be
able to attend the joint meeting with Council. I am sorry to miss this
important meeting, but am confident that the Advisory Board will be well
represented.
Please submit this to the Advisory Board as a request for pardon from
this meeting.
Thanks, John Nichols
CC: <Sbeachycstx.gov>
.4
�Upr
kia
ti
1 L I
1
In recognID
ition of your support
and dedication to the
City of College Station
Parks Recreation
Advisory Board
June 1998 -June 2004
aEv
L,1r-
r
,
■`` r i ti
Pam Springfield - - a r k s Eecreation Advisory Board Orientation
From: Pam Springfield
To: Carol Blaschke; don allisonr Gary Erwin; Gary Thomas; glenn schroeder; Jeannie
McCandless; Jodi Warner; Kathleen Ireland; Larry Farnsworth
Date: 7/7/2004 6:02: 1 6 PM
Subject: Parks & Recreation Advisory Board Orientation
Good Afternoon!
would like to welcome each of the new members to the Parks & Recreation Advisory Board and remind
each of you that next Tuesday evening is the Citizen Board and Committee Orientation, which will be held
in the City Hall Council Chambers. Newly appointed and reappointed members will be sworn in at that
meeting, so please let me know whether you will be able to attend or not. I have attached the agenda for
the orientation, as well as a membership roster for the Parks Board.
Our Board normally meets on the second Tuesday of every month at the EXIT Teen Center in Southwood
Athletic Park on Rock Prairie Road at 7:00 p.m. However, due to the orientation, our next regular meeting
has been moved to Tuesday, July 20th. I will be getting additional information to each of you before the
next regular meeting.
Please let me know if you have any questions. You can reach me by e-mail or at 764-3414
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979) 764-3414
pspringfield@cstx.gov
CC: Ric Ploeger; Steve Beachy
2003 - 2004
PARKS & RECREATION ADVISORY BOARD MEMBERS
John P. Nichols, Chair (6104)
1317 Angelina Court
` 1
Glenn Schroeder (6104)
1304 Autu m nwood Drive
College Station, Texas 77845
(H) 693-9937
r r
;I . . . 7.. 1 ..
E-mail:
Jodi Warner (6104)
3521 Graz Drive
J
1
1
ti 1 J
Z -
Gary Erwin, Alternate km
4513 Amber Stone Court
1 Y V
1 �
1
Alternate Position Vacancy
Glen A. Davis (6/04)
602 Ivycove � •,,�
_y
Don Allison 005)
601 Coach I i g ht
Larry Farnsworth 05)
2037 Ravenstone Loop
College 777445.
(H) 690-0176
E-mail: Lfarnswort tamu.edu
r Y�• -�15� 1
7 1 11 F�1 �• _ •1 ti It ti •f{ 1
0JSoardlMembers12003-04 Member List-doc
Parks and Recreation Board
(7 members, 2
Staff Liaison:
alternates)
Steve Beachy
r �la
Chairman
1998
1317 Angelina Court
693-2517 (H)
John Nichols
College Station 77840
845-8491 (W)
Glenn Schroeder
2000
1304 Autumnwood Dr.
693-9937 (H)
6/04
College Station 77845
846-5717 (W)
gig
Jodi Warner
2002
3521 Graz Drive
IN
696-1297 (H)
6/04
College Station 77845
492-3065 (W)
Glen Davis
1998
602 Ivy Cove
693-6264 (H)
6/04
College Station 77845
361-6229 (W)
MEN ME
Don Allison
2001
601 Coachlight
696-5503 (H)
6/05
College Station 77845
260-4440 (W)
Y
Ken Livingston
2003
1904 Bee Creek
693-2065 (H)
6/05
College Station 77840
845-2423 (W)
Larry Farnswortli
2001
2037 Ravenstone Loop
690-0176 (H)
6/05
College Station 77845
845-9479 (W)
Gary Erwin
2003
4513 Amber Stone Ct.
690-8013 (H)
6/05 (alternate)
College Station 77845
o:counci112003-2004 Citizen Directory
Pam Springfield -Parks & Rec. Committee Appointments
Page 1_
From: Debbie Cody
To: Beachy, Steve; Management Team
Date: 613012004 2:15:48 PM
Subject: Parks & Rec. Committee Appointments
At the Council Meeting June 29, 2004 the following applicants were appointed to the Parks and Rec
Committee:
Carol Blaschke
Kathleen Ireland
Jeannie McCandless
Jodi Warner
Glenn Schroeder
Gary Thomas
The newly appointed members will be notified of the upcoming orientation July 13th.
Debbie Cody
Staff Assistant
Office of City Secretary
(979) 764-3516
dcody@cstx.gov
3 Pam Springfield - Re: Fwd: Parks & Rec. Committee Appointments
Page 1
From: Debbie Cody
To: Springfield, Pam
Date: 7/7/2004 11:11:46 AM
Subject: Re: Fwd: Parks & Rec. Committee Appointments
Carol Blaschke
1002 Woodhaven Circle a
-J%r } a}4 ��,� a ■
Kathleen Ireland
J
9100 Timber Knoll Dr.
77845-9382 '
J
J
Jeannie McCandless
310 Suffolk Ave.
77840-3020
A14 Y
Q
- -
Debbie Cody
Staff Assistant
Office of City Secretary
(979) 764-3516
dcody@cstx.gov
I" Pam Springfield 7/7/2004 10:22:05 AM 2"
Debbie. could you please send over to me copies of their applications so that I can get address info. etc.?
FAX is fine.
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979) 764-3414
PspringfieId a�,cstx.gov
mm Debbie Cody 7/7/2004 8:41;36 AM ma
Debbie Cody
Staff Assistant
Office of City Secretary
(979) 764-3516
dcodv@,cstx.gov
ES 0 P&
2004 - 2005
PARKS & RECREATION ADVISORY BOARD MEMBERS
Jodi Warner, Chair (7106)
3521 Graz Drive
College Station, Texas 77845
(H) 696-1297 (W) 492-3065
E-mail: J-warner@cox-internet.com
Glenn Schroeder (7106)
1304 Autumnwood Drive
College Station, Texas 77845
(H) 693-9937 (W) 846-5717
E-mail: aschroeder(a),agqiecatholic.orq
Don Allison (7105)
601 Coachlight
College Station, Texas 77840
(H) 696-5503 (W) 260-4440
E-mail: allison(cbfabtexas.com
Larry Farnsworth (7105)
2037 Ravenstone Loop
College Station, Texas 77845
(H) 690-0176 (W) 845-9479
E-mail: Lfarnsworth(d�tamu.edu
Gary Erwin (7105)
4513 Amber Stone Court
College Station, Texas 77845
(H) 690-8013
E-mail: erwin74(@_aol.com
Carol Blaschke (7106)
1002 Woodhaven Circle
College Station, Texas 77840-2634
(H) 260-1142 (W) N/A
E-mail: blaschke c(�.tca.net
Kathleen Ireland (7106)
9100 Timber Knoll Drive
College Station, Texas 77845-9382
(H)696-8222 (W) N/A
E-mail: kathyireland(@,earthlink.net
Jeannie McCandless (7106)
310 Suffolk Avenue
College Station, Texas 77840-3020
(H) 693-9149 (W) N/A
E-mail: leariniewmc(a�yahoo.com
Gary Thomas (7106)
336 Landsburg Lane
College Station, Texas 77845
(H) 485-8902 (W) N/A
E-mail: olarmv58C@.vahoo.com
OYBoardlMembersI2003-04 Member List.doc
Citizen Advisory Board Orientation
Tuesday, July 13,2004 at 6:00 p.m.
City Council Chambers
AGENDA
6:00 p.m. - General Session City Council Chamber
Speakers: welcome - Mayor Ron Silvia
City Manager Tom Brymer - Role of Cominittee members,
Strategic Plan, Staff relations with con2niittees, City org. chart.
City Secretary Connie Hooks - Meeting Attendance Ord. &
MeetinglParliamentary Procedures.
City Attorney Harvey Cargill - Open meetings Act, Public
Information Act, Nepotism, executive sessions, & Conflict of
Interest.
7:00 p.m. - Breakout Sessions
Individual Boards and Commissions meet with departmental representatives in
assigned City Hall conference rooms to discuss charge of board, staff relation to
board, reporting to council.
7:30 - 8.-00 p.m. Oath of office.
8:00 p.m. - Adjourn
ts==Pld
mr-I Eq-!-m L
College �'tatlon, of Texas A &M
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Core Services
We will conlinue to improve high -quality, customer focused, basic
city services at a reasonable cost.
Parks and Leisure Services
A!& M �■ to promote a wide range of leisur e, recreational,
and cultural arts
Planning and Development
We will continue to promote a well -planned community,
Economic Development
We will conlinue to promote a strong and diverse emnomrc
environment.
r-L
Strategy #I : We will maintain an integrated
MW system driven by connectivity.
Strategy #2: We will programs and
facilities that target all age groups.
Strategy #3: We will promote cultural arts. r
Strategy #4: We will pursue regional planning
and development efforts. I
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2004-,2005
PARKS & RECREATION ADVISORY BOARD MEMBERS
Jodi Warner, Chair (7106)
3521 Graz Drive
College Station, Texas 77845
(H) 696-1297 (W) 492-3065
E-mail: J-warner@cox-internet.com
Glenn Schroeder (7106)
1304 Autumnwood Drive
College Station, Texas 77845
(H) 693-9937 (W) 846-5717
E-mail: gschroeder(a,aqqiecatholic.orq
Don Allison (7105)
601 Coachlight
College Station, Texas 77840
(H) 696-5503 (W) 260-4440
E-mail: allison(cbfabtexas.com
Larry Farnsworth (7105)
2037 Ravenstone Loop
College Station, Texas 77845
(H) 690-0176 (W) 845-9479
E-mail: Lfarnsworth(aDtamu.edu
Gary Erwin (7105)
4513 Amber Stone Court
College Station, Texas 77845
(H) 690-8013
E-mail: erwin74(cD.aol.com
Carol Blaschke (7106)
1002 Woodhaven Circle
College Station, Texas 77840-2634
(H) 260-1142 (W) N/A
E-mail: blaschke(a-).tca.net
Kathleen Ireland (7106)
9100 Timber Knoll Drive
College Station, Texas 77845-9382
(H)696-8222 (W) N/A
E-mail: kathvireland(d�earthlink.net
Jeannie McCandless (7106)
310 Suffolk Avenue
College Station, Texas 77840-3020
(H) 693-9149 (W) N/A
E-mail: leanniewmc(dvahoo.com
Gary Thomas (7106)
336 Landsburg Lane
College Station, Texas 77845
(H) 485-8902 (W) N/A
E-mail: olarmy58(o)-yahoo.com
0:1BQard/Members12003-04 Member List.doc
MEMORANDUM
To: College Station City Council
Date: June 9,2004
Subject: Parks and Recreatioiz Advisory Board Report on 2004 Goals
The Board had a busy and productive year. Our goals, adopted at the beginning of the year are
attached with documentation under each of the thirteen main goals identified. Selected
highlights include:
The Capital Improvement Program campaign was successful for the City of
College Station and for the Parks and Recreation Department; initial planning is
underway on several of the included items, with construction beginning on several
projects in FY 2005.
• Our neighborhood parks agenda has advanced with one new park under
construction (Southern Oaks), public hearings completed for Woodway Park,
adoption of a master plan for Eastgate Park, and numerous others considered for
improvements and development.
■ Twenty-five new parkland dedication proposals were received and acted upon
during this past year.
• Continued oversight and refinement of the Parks Maintenance Standards was a
focus at several meetings. Improvements in reaching targeted standards were
observed. Focus is shifting to use of progress measurements for identifying
needed improvements, resource requirements, and prioritization in annual
budgeting process. The ratings have improved from 77% in December, 2002 to
90% in March, 2004.
• Expansion of Lincoln Center has been initiated in accordance with master plan
adopted last year. Construction has begun on the new game room, locker rooms,
parking lot, and basketball pavilion.
• Review and development of plans for improvements in the Arboretum; action on
a limited set of concerns with others awaiting the Bee Creek drainage project.
• Trails at Lick Creek Park completed and dedicated.
• Consideration of public input and Council concerns resulted in recommendations
regarding lighting of soccer fields and development of unfunded neighborhood
parks. Council has voted to include discussion of these funding requests in their
FY 2005 budget process.
The Board appreciates the confidence and support of the Council through policy direction and
provision of resources. We also wish to note that the attainment of these goals is largely due to
the productive and efficient staff of CSPARD. We will be pleased to respond to any questions or
concerns you may have.
John Nichols, Chair
College Station Parks and Recreation Advisory Board
M
Attachment: 2004 Parks & Recreation Advisory Board Goals
copies: College Station Parks & Recreation Advisory Board
City of College Station
Parks & Recreation Advisory Board
Goals & Objectives
FY2004
(Not prioritized)
1. Oversee the development of a new Five -Year Capital Improvement
Program (VS2S2e)
[XI Assist with the November 4, 2003 Bond Election
I Develop recommendations for new 5 year CIP implementation
U Provide oversight for planning and completion of CIP projects
Status: Ongoing at monthly meeting.
2. Provide oversight and emphasis on further development of Veterans
Park & Athletic Complex, Phase = (VS2S2d)
Z Develop recommendation regarding schedule for development
Status: December 9, 2003, Board meeting.
[XI Assist with the selection of design professionals
Status; Staff meeting held on May 2W with City Manager to discuss process. Subcommittee
appointed June 8, 2004.
El Review & provide input concerning Phase II conceptual plans
Status: Scheduled for Fall, 2004.
3. Review and update the Park Land Dedication Ordinance (VS3Sld)
Review the existing ordinance and methodology
Status: Draft approved; first review by Board a t Januaryl 3, 2004 meeting.
[XI Develop recommendations will allow developers to construct parks
S= Draft approved by Board on February IOth.
4. Oversee the design process and recommend improvements for
neighborhood parks (VS2S2e)
El Park Zone 1 (Park site in the Northgate area)
[XI Park Zone 2 (Eastgate Park)
Status: Board review April 20, 2004. Funding pending.
El Park Zone 2 (Richard Carter Park)
Park Zone 6 (Southwest Park)
Status: Park Land Dedication project prioritization on November 4, 2003. On December 9,
2003, the Board approved the conceptual design and park land dedication funds were dedicated,
not to exceed the amount of $90,000.
Park Zone 7 (Woodway Park)
Status: First Public Hearing held for Woodway Park March 3, 2004. Second Public Hearing held
during regular meeting of the Board on April 2, 2004.
El Park Zone 9 (Woodland Hills Park)
Status: Request from Woodland Hills Homeowner's Association on December 9, 2003. Funding
request presented to City Council on April 29, 2004 and June 10, 2004. Funding pending.
Approved. October 14, 2003 Page 1
Updated: 12, 2004
Park Zone 10 (Southern Oaks Park)
MOM S : Construction in progress.
[XI Develop recommendations for park and facility names
Status: Subcommittee has been formed (Ken Livingston, Jodi Warner, Gary Erwin). Meeting
held on May 7, 2004. Parks Board approved several names at May 111h meeting; other names
being researched. In progress.
5. Provide oversight and support for the continued implementation of
the Park Maintenance Standards (VS2SIa)
❑ Review policies and standards for re -appraisal of existing facilities
p pp g parks,
and services offered by the Department
❑ Review and identifycritical needs and develop recommendations to
p
address them
Status: Overall standards rating: 90 % March 2004.
6. Restore the Arboretum at Bee Creek Park to its former value (VS2S2e)
� Develop recommendations for redevelopment of the trails
Status: Report to Board on January 13, 2004.
❑ Develop recommendations for signage and interpretive sites
❑ Develop recommendations for the pond areas
E Develop recorrimendations for graniinetiuni
E: Develop an operations and maintenance plan
7. Develop recommendations for botanical gardens in existing or
proposed parks
� Determine the scope of the proposal
Develop a proposed list of potential sites
F I Develop recommendations for implementation
8. Oversee the design and development of the W. A. Barrow Park
Corridor Masker Plan (VS2S2e)
[XI Review conceptual plans for Lincoln Center expansion
Status: December 9, 2003, Board meeting.
[XI Review conceptual plans for Tarrow Park additions
Status: December 9, 2003, Board meeting.
[XI Develop recommendations for FY2005 CDBG Budget
Sta t u s : FY 05 Funding requested for Lincoln Center Splash Park - $170, 000
9. Provide guidance and support for the implementation of a regional
park site in Grimes County (VS2S4a)
[XI Develop local support for astate-wide $500M bond issue
Status: Report at the November 4, 2003, Board meeting. On December 9, 2003, the Board
approved a resolution that will be presented to the City Council in support of the project.
[XI Conduct a site tour of the TNIPA property
Status: Site tour conducted April 15, 2004 for Parks &Recreation Advisory Board. Tour
conducted June 10, 2004 for BV Lodging Association.
[XI Develop a recommendation for the budget process
Approved: October 14, 2003 Page 2
Updated: July 12, 2004
Status: Request for $100, 000 included in FY 2005 budget submission.
10. Assist with the implementation of an Urban Forest Management Plan
2Ib)
Review and assist in the development of a policy for street trees and
hazard trees
(XI Develop recommendations for implementation
Status: Request for $20,000 included with FY 2005 budget submission.
11. Continued interaction between the Board and other City Boards
(XI Attend a joint briefing related to growth issues
Status: Growth Report held on October 2003. In attendance was PARD supervisory staff,
the Board, the Senior Advisory Committee, and the Cemetery Committee.
Conduct joint meeting with the City Council
Status: Completed June 10, 2004.
(XI Conduct joint meeting with the Planning & Zoning Comm.
Status: Joint meeting was held on October 30, 2003.
® Conduct a joint meeting with the Senior Advisory Committee
Status: Board met with Vice Chairperson Robert Meyer on October 14, 2003, and approved the
Senior Advisory Committee goals for Fiscal Year 2004.
Conduct a joint meeting with the Bryan Parks & Rec. Board
Status: Joint tour with Bryan Board on April W to the proposed TMPA Regional Park site.
12. Support increased efforts to implement the Greenways Master Plan
Odom=
(Xi Review the status of the current greenways acquisition
Status: Greenways Report on October 30th Joint Meeting with the Planning and Zoning
Commission
El Support increased efforts for acquisition of greenways
13. Provide support 0 assistance for Departmental goals
El Developrecommendations for a donations program
p g
Status; Senior Advisory Committee Goal for FY04,,
El Continue joint programming with outside agencies(VS2S4a)J p g g g
Status: Senior Computer program initiated with BVCOG; International programs in planning
with the Bush Library.
Identify potential sources of additional revenue
Developpolicies for on-line registration procedures
p g
Status: Meeting held on June 9, 2004. In progress.
(XI Continue communication with outside user groups (VS2S4a)
Status: Ongoing. Spring Soccer Field Use meeting held January 27, 2004; Summer Soccer
Field Use meeting held on June 1, 2004. Meeting with winter exercise class held July 9, 2004.
❑ Support agency accreditation process
Status: In progress.
Approved: October 14, 2003 Page 3
Updated: July 12, 2004
City of College Station
Parks & Recreation Department
Goals & Objectives
FY 2004
a Implementation of the CIP Program 1* Implementation of Special Projects &
Programs
a Continuation of Staff Development a Implementation of City Council Strategic
Implementation of the CHP Program
[XI Implementation of the FY2004 CIP and Park Land Dedication Project List
Status: In progress. Refer to project list.
Z Support the November 2003 bond election projects
Status: Election on Nov. 4, 2003.
Continuation of Staff Development
Complete Management Academy (Sheila Walker, David Hudspeth, Peter Vanecek)
Status: Graduation on Feb 13, 2004.
® Complete Supervisory Academy (Pam Springfield, David Wood)
Status: Graduation on Tuesday, November 18, 2003.
Complete Emergency Management Academy (Jimmy Charanza)
Status: Graduated from the class on February
® Attend NRPA Revenue Management School (Peter Lamont, David Gerling)
Status: Attended February M - 1 1 m
® Attend TRAPS Conference (Peter Lamont, Geri Marsh)
Status: P. Lamont & G. Marsh were supposed to attend but an ASA meeting was attended instead.
® Conduct Arbor Master Training
Status: Curtis Schoessow, David Pemberton, Scott Deffendoll, Ross Albrecht attended
March P. QN
-
® Attend the loth Annual Southeast Texas Grounds Maintenance Conference in
Conroe (to obtain required CEU's to maintain pesticide applicator's licenses)
Status: Ross Albrecht, Gerald Guillory, Delmer Charanza, Sandra Weggman, Nina Stanley,
Frank Thompson, David Sturdivant, Keith Fails, Mike Watson, Bruce Ray, Greg Richards
attended on October 22, 2003.
Implementation sf City Council Strategic Issues
F-1 Acquire new cemetery site and develop a plan for operations (VSlSle)
Status: Department is currently working on a Cemetery Management Plan. Offer made to
purchase property.
F-1 Continue implementation of Park Maintenance Standards (VS2Sla)
Status: First Quarter Report presented to the Parks and Recreation Advisory Board on
January 13, 2004; Second Quarter Report presented to Board on April 20, 2004.
F-1 Continued implementation of the Urban Forest Management Plan (VS2S1b)
Status: $20, 000 requested for FY 2004 for Street Tree Maintenance.
[XI Continue efforts to make parks more intergenerational (VS2S2a)
Status: Ongoing. Report to Council on February 26, 2004.
Review leisure service programs (VS2S2b)
Status: Adult Softball program revised for Fall 2004; Aquatics special events planned for
Summer 2004. Water Exercise Program Report completed July 2004.
F-1 Pursue cooperative efforts with the City of Bryan on joint programming (VS2S2c)
Status: Ongoing. Joint meeting on April 15, 2004.
® Develop Veterans Park & Athletic Complex, Phase 0 (VS2S2d)
Status: Preliminary discussion with O Malley Engineers held. Subcommittee of Parks
Advisory Board meeting held on June 29, 2004.
Parks & Recreation Dept. FY04 Goals & Objectives Page I of 2
Updated: July 12, 2004
� Develop new five-year Parks Capital Improvement Projects (VS2S2e)
Status: Completed January 26, 2004
Promote performing arts (VS2S3a)
Status: Marian Anderson String Quartet performances on Nov. §W and W The first 2004
WPC Amphitheater event held on April MR First concert of the 2004 Starlight Music Series
held on April 17'', Brazos Valley Symphony Orchestra concert on April 25, 2004.
� Implement regional planning and develop initiative (VS2S4a)
Status: Dr. John Crompton gave a report to the Parks &Recreation Advisory Board on
November M and the Board was in consensus on supporting a resolution to go to the City
Council in support of a future regional park site in Grimes County. The resolution was
approved by the Board during its December 0 meeting.
� Update the Park Land Dedication Ordinance (VS3Sld)
Status: Draft document complete -February 2004.
Implementation of Special Projects & Programs
® Assist with the development and implementation of the City's website
Status: The City went on-line February 3, 2004.
Implement automated recreation registration software
Status: RecWare contract approved byCouncil on January 8, 2004. Software installation
March 15�h -W
[XI Adopt and implement temp/seasonal pay plan
Status: In progress. Plan has been completed - February 2004.
F-1 Implement cemetery software
Sta tus: Legacy Mark Cemetery Management software chosen. 50 and cemetery information input into
database. Training was held on June 30, 2004.
F-1 Conduct benchmark survey of similar cities
Status: Parks information has been entered into ActiveParks.Org.
[XI Coordinate the City's 65th Birthday Celebration on October 19th
Status: Complete.
F-1 Investigate the feasibility for departmental accreditation
Status: Initial staff "kick off" meeting on November M Monthly meetings in progress.
F-1 Investigate the feasibility of implementing a Donations Program for the department
Status: Senior Advisory Committee goal for Fiscal Year 2004. Draft document complete.
Parks & Recreation Dept. FY04 Goals & Objectives Page 2 of 2
Updated: July 12, 2004
Draft
City of College Station Parks and Recreation Department
Neighborhood Park Improvements Standards
Park Development in Lieu of Fee
1_ Site Plan Development
A. Neighborhood park site plans will be provided by the developer with input
from the Parks and Recreation Department staff.
B. Site plan development may require public hearings before the Parks and
Recreation Advisory Board. This will be at the discretion of the Parks and
Recreation Advisory Board.
C. All site plans will require Parks and Recreation Advisory Board approval.
City Council approval may be required as needed.
D. The park development budget is required to be equal to or greater than
the required development fee of the development. Budget estimates will
be approved by the Parks and Recreation Department staff. Excess
amounts over the required development fee are not transferable to other
projects.
II. Park Furnishings
A. I n order to maintain consistency with other parks, park site furnishings
will require approval from the Parks and Recreation Department staff. A
list of approved items will be provided. Alternate substitutions must be
approved by the Parks and Recreation Department staff in advance of
construction (see attached). Specifications of all park furnishings will be
provided for approval by Parks and Recreation Department staff.
B. All items will require a one (1) year warranty from the day of acceptance
by the Parks and Recreation Department.
C. All park construction will be reviewed by the Parks and Recreation
Department staff and other City inspectors for quality control.
III. Construction Documents
A. All construction documents must be sealed by a design professional.
O:/Projects/Neighborhood Parks/Neighborhood Park Improvement Standards. do Page 1 of 4
B. All construction documents must be approved by the Parks and
Recreation Department staff before construction.
C. All projects over the amount of $50,000 will require approval from the
Texas Department of Licensing and Regulations. Approval is the
responsibility of the developer.
Project Acceptance Procedures
A. Upon notice of completion, a Parks and Recreation Department
representative will make arrangements for the inspection of work and
preparation of a punch list within ten (10) calendar days of contractor
(developer) notification.
B. Upon contractor (developer) notification that final completion of the
punch list items has occurred, the Parks and Recreation Department
representative will inspect the project and, if completion is confirmed,
issue a certificate of completion.
C. As built plans of all site items, utilities and landscaping will be provided
following construction.
D. Certificate of completion will not be delivered until as -built plans are
received and warranty security has been provided as required by the
Park Land Dedication Ordinance.
0:/ProjectslNeighborhood ParkslNeighborhood Park Improvement Standards, doc Page 2 of 4
Acceptable Neighborhood Park
Site Furnishings
BENCHES
- Powder coated steel, as manufactured by Victor Stanley # CR-196, 6' long with
vertical steel slats or equal.
DRINKING FOUNTAINS
- Concrete fountains, with dual height bubblers, exposed aggregate finish as
manufactured by Haws # 3150 or Stern Williams ADF-3700-C.
BASKETBALL GOALS/BACKBOARDS
- Aluminum backboards, painted white, fan shaped Gametime #854 or equal
- Goal, Gametime breakaway type, #874 or equal
- Galvanized post, cantilevered, Gametime #459, 32" extension, 3-1/2"' diameter
post (or equal).
PLAYGROLINDS
Playgrounds to be manufactured of steel and plastic with powder coating paint
system for steel parts.
Playgrounds to be a commercial type versus residential use type.
- Acceptable manufacturers include:
- Gametime
- Little Tykes
- Landscape Structures
- Playworld Systems
- Burke
- Columbia Cascade
- Recreation Creations
PLAYGROUND SURFACING
- Poured in place rubber cushioning for playground units
- Installed at 1-1/2"-2" thick for a 6' high fall (for play units).
3/81fr pea gravel with 3/8" rubber granule mix, 12" total thickness of gravel and
rubber granules (for swing sets)
Acceptable manufacturers include:
- Rubber cushioning installers
- Surface America
- Playtop
- Robertson Industries
- Gametime
- Rubber granules available from4-D Corporation, Duncan, Oklahoma
AREA LIGHTS
Light poles to be direct burial concrete poles 12-16' height above grade.
0:/Projects/Neighborhood Parks/Neighborhood Park Improvement Standards. do Page 3 Of 4
Manufactured by Ameron or Traditional Concrete, Inc.
Light fixtures to be an acorn -shape or antique style, 175-watt minimum metal
halide lamp.
BASKETBALL OR'TENNIS COURTS
' To have Plexipave or equal, acrylic paint surfacing system or equal, on top of
concrete.
SHELTERS
- Shelters to be constructed with galvanized steel columns and framing, painted.
- Roof to have composition shingles (25-year) with wood decking under shingles.
SIGNAGE
- Park signs to be constructed of Cylex (concrete/plastic composite material) with
etched letters.
BRIDGES
Park bridges to be constructed of Corten self -weathering steel with treated pine
decking.
Manufacturers:
Continental
Steadfast Bridges
- Canyon Creek Iron Works
PICNIC TABLES
- Picnic tables to be aluminum, 6 or 8' long, heavy-duty frame (can be aluminum
color or painted) Gametime #796 or 798, or equal.
BIKE RACKS
' Bike racks to be Loop design, painted steel, in -ground mount Gametime #7702
or equal.
BBQ GRILLS
Grills to be galvanized steel, in -ground installation, 24" square, 360-degree
rotation, Gametime # 51 or equal. Black color.
SHADE COVERS FOR PLAYGROUNDS
Shade covers to be constructed with galvanized, painted posts and framing with
polypropolene mesh.
0:/Projects/Neighborhood Parks/Neighborhood Park Improvement Sta n dards, doc Page 4 of 4
CITY OF COLLEGE STATION
PARKS &RECREATION DEPARTMENT
FEES POLICY STATEMENT
The citizens of College Station have made a commitment to excellence in parks facilities
and recreation programs. These facilities and services require substantial expenditures by
the City to ensure appropriate maintenance and effective programming. This policy is
intended to insure that a proportion of these costs is recovered through user fees in an
equitable manner in accordance with the City's current fiscal and budgetary policies
approved by the City Council.
I. Fees for athletic programs shall be set in accordance with the following
guidelines:
A. The cost of maintaining and operating athletic facilities should be borne
by those who use them. In addition, in those situations where the City has
responsibility for organizing and/or programming activities, participants
should bear proportionate staff salaries and overhead of direct supervisors
associated with the program.
B. The City recognizes that it is appropriate to subsidize youth athletic and
aquatics activities. Such activities contribute to educational development
and to encourage leisure literacy, which are increasingly important aspects
of life. Youth is defined as all individuals up to, and including, eighteen
years of age. The City will absorb all maintenance and operating costs
associated with facilities and the staff costs associated with organizing
and/or programming activities. A fee will be assessed to cover all variable
costs associated with programs such as uniforms, equipment, awards,
umpires, etc. in accordance with the City's fiscal and budgetary policy
statement.
C. It is intended that facilities and programs should be available to all citizens
and that none should be excluded because of inability to pay. The
Department Director, at his/her discretion, may reduce any fee in
individual cases upon evidence of financial hardship. The "Parks Bucks"
program is intended to meet the majority of these cases.
D, In addition to this user fee policy, the City levies a fee surcharge, which
goes into an Athletic Renovation and Improvement Fund. The policy
governing that fund is attached to this policy.
II* Fees for the use of rental facilities shall be set to cover the cost of utilities and
maintenance expenses related to that facility. Deposits may be required, as
needed, to ensure proper care and clean-up is provided by user groups. Deposits
may be waived when users establish a satisfactory record with the City, and will
be determined on a case by case basis The fee and deposit will be waived for the
College Station Independent School District per a joint use agreement.
III. Aquatics, special events and instruction fees shall be set to cover all expenses
directly associated with conduct of the class or event. Pool admission fees shall
be set on an annual basis to recover a portion of the pools' operating expenses up
to 50%.
All fees shall be reviewed on an annual basis at public meetings by the Parks and
Recreation Board. After receiving public input, the Board will then submit fee
recommendations for the next calendar year to the City Council for final approval.
The CIP Committee recommended multiple lighting, irrigation, shade structures,
pathway and backstop projects on athletic fields as part of the 1998 bond
program that was approved by the City Council and the citizens. They were
assured that this would restore all athletic fields to the City's desirable standard.
However, the CIP Committee noted that it was unreasonable to fund these short-
term projects which had an expected life of considerably less than 25 years with
25 year bonds, since future taxpayers would be paying for assets that no longer
existed. The Council concurred with the Committee's strong recommendation
that a surcharge should be required of all teams using athletic fields to pay for
the replacement of items that have deteriorated as a result of their use, and for
any improvements in the existing standard of facilities they would like to have.
In response to this mandate, the Parks and Recreation Department is preparing
a rolling 10 year schedule which projects the renovations and improvements
required at each athletic field complex. Input from representatives of the athletic
field users will be solicited in preparing this schedule. The costs of implementing
the 10 year program will be calculated, with allowances made for likely future
cost increases, and divided into equal annual amounts.
The surcharge will be sufficient to pay each user groups' prorated share of the
fields' annual renovations and improvements. This money will be retained in a
separate capital fund for each athletic field complex, and will be used exclusively
for renovating or improving that complex. MM Parks and Recreation Department
will consult with representatives from EN athletic groups contributing to a fund
before money can be appropriated it.
It is likely to take some months for the staff to carefully develop and cost the 10
year plans. However, it is desirable to implement the program as soon as
possible, since delays will increase the surcharge amounts that will be needed in
future years. This policy will be implemented on October 1,1999 at the
commencement of FY2000.
In lieu of the availability of the 10-year plan, the Parks and Recreation Board
recommended a surcharge be leveled on each item that equates to
approximately $5 per person, per season (Fall, Spring, and Summer), per team
in FY2000. This will be reviewed with athletic team representatives before -the
FY2001 budget cycle when the rolling 10-year plan is available, and revisions, if
necessary, will be made to this $5 amount to reflect the financial needs of the
fields. This procedure will be replicated annually in future years.
Approved by Parks & Recreatrom Advisory Bonrd: April 2.3, 2001.
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Staff Comment
0 Adult Sports Recommendations:
- The restructuring of the leagues to eliminate weekend tournaments will change the fees.
S Youth Sports Recommendations
- No recommended changes for CY05.
IN Instruction (Tennis Programs):
- No recommended changes for CY05.
Pavilions:
- No recommended changes for CY05.
Q Wolf Pen Creek Amphitheater:
- No recommended changes for CY05.
Lincoln Center:
- No recommended changes for CY05.
Athletic Fields:
- No recommended changes for CY05,
N Race Equipment:
No recommended changes for CY05.
I Swimming Pools (Other Pool Fees):
- No recommended changes for CY05.
3 Teen Center:
No recommended changes for CY05.
K Vendor Permits:
No recommended changes for CY05.
GUIDELINES FOR THE NAMING OF PUBLIC FACILITIES
City of College Station, Texas
The purpose of these guidelines is to establish a systematic and consistent approach for the official
naming of public facilities in the City of College Station, including parks, facilities, recreational areas,
streets, and municipal buildings.
Obiectives
• Ensure that parks, facilities, recreational areas, and municipal buildings are easily identified and
located.
• Ensure that given names to parks, facilities, recreational areas, and municipal buildings are
consistent with the values and character of the area or neighborhood served.
• Encourage public participation in the naming, renaming, and dedication of parks, facilities,
recreational areas, and municipal buildings.
Encourage the dedication of lands, facilities, or donations by individuals and/or groups.
Advance the reputation of the City as well as increase the understanding and public support for its
programs.
Criteria
The practice of the City of College Station is to name parks, recreation areas, facilities, and municipal
buildings through an adopted process utilizing the above objectives, emphasizing community values
and character, local and national history, geography, the environment, civics, and service to the City
of College Station. Therefore, the following criteria shall be used in determining the appropriateness
of the naming designation:
• Neighborhood, geographic, or common usage identification;
A historical figure, place, event, or other instance of historical or cultural significance;
• National and state historical leaders or heroes, both past and present;
• An individual, living or deceased [a] who has made a significant land and/or monetary contribution
to the park, recreation area, facility, or municipal building, or [b] who has had the contribution
made "In Memoriam" and when the name has been stipulated as a condition of the donation;
An individual, living or deceased, who has contributed outstanding civic service to the City;
• Predominant plant materials; or
• Streams, rivers, lakes, and creeks.
Facilities or specialized areas may have a name different from that of the larger park, recreation area,
facility, or municipal building.
When feasible, the process to name parks, recreation areas, facilities, and municipal buildings should
begin within twelve (12) months after the City has acquired title to the land and/or formally accepted
the dedication.
Revised Guidelines for the Naming of Public Facilities Page
Approved by City Council on April 8, 2004
Names that are similar to existing parks, recreation areas, facilities, and municipal buildings should
not be considered in order to minimize confusion.
Renaminq
The City reserves the right to change the name of a park, recreation area, facility or municipal building
to maintain consistency with these guidelines. However, renaming carries with it a much greater
burden of process compared to initial naming. Tradition and continuity of name and community
identification are important community values. Each request to rename must meet the criteria of this
policy, but meeting all criteria does not ensure renaming.
Procedures
Upon approval of these guidelines by Council, procedures consistent with the guidelines will be
developed. It is anticipated that naming/renaming requests will be submitted to the City Manager.
The Manager will then forward the request through an appropriate board, committee, or organization
or directly to the City Council for approval. (For example, if the naming or renaming request is for a
parks facility, the City Manager will submit the request to the Parks and Recreation Advisory Board
who will review and make a recommendation. The City Manager will review that recommendation and
then submit it to Council for approval.)
The City Council may, upon its own initiative, name or rename a City facility without following these
guidelines. An individual council member may submit a naming suggestion to the City Manager, who
will then apply the guidelines and procedures.
Revised Guidelines for the Naming of Public Facilities Page 2
Approved by City Council on April 8, 2004
College Station Parks &Recreation Department
Athletic Facility
Priority of Use Policy
The City of College Station, through its Parks and Recreation Department is committed
to providing a wide range of leisure activities for its citizens. The Parks and Recreation
Department accomplishes this task through direct service provision and by facilitating
outside organizations. These organizations can include, but are not limited to, College
Station Independent School District, youth or adult recreational sports groups and youth
or adult competitive sports groups. Youth programs will supercede adult programs as a
general rule. Priority for use at City facilities is established in the following manner:
1. City sponsored recreational leagues and programs will supercede affiliated
recreational (non -city) sponsored programs;
2. CSISD /Joint Use Agreement programs;
3. Affiliated user groups with executed User Agreements (such as soccer, Little
League, etc.);
4. Competitive Teams (Tournament/Select teams); and
5. All others.
■ For scheduling purposes, facility use times will be offered to the various users in the
order listed above.
* Once each group has their schedules established, facilities will be available for others
on a first -come, first -serve basis.
Also, users will not have their scheduled use revoked for a higher priority group
without the prior agreement of both parties.
APPROVED: May 11,2004
Parks and Recreation Board
10N-M"
I 1 1 1A'I
1
COLL
R 19960 - 1101 Texas Avenue College Station, TIC 77842
TeI: 409 764 3500
MEMORANDUM
TO: Parks and Recreation Staff
FROM: Connie Hooks, City Secretary
DATE: August 26, 1999
RE: Absentee Policy for City Boards
The City Council adopted a policy on August 2fith to assist them during the evaluation of
committee members attendance. This policy applies to boards and committees directly appointed
by the Council. Each member is limited to three (unexcused) absences in a twelve month period.
The policy outlines definitions for excused and unexcused absences. The ordinance also states
that an absentee report shall be filed with the City Secretary every six months.
Please make your committee members aware of the absentee request form and that it is a written
confirmation of a members' absence. Prior notification of an absence allows the staff liaison to
adequately plan a meeting and hopefully eliminate last minute cancellations due to lack of quorum.
For council meetings, we ask councilmembers to provide this form to us at least a week in
advance of the meeting. In some cases, you may wish to extend this time. I suggest that the
board/committees" agenda include action taken on absences. The council agenda has a standing
item which states "Consider request for absence from meeting." This allows you to have the
board's decision on whether or not the absence was excused.
The ordinance is effective at this time and if you have any questions or comments, please feel free
to call me. The council wants to hear the committee's feedback on this policy. Thank you very
much.
Home of Texas A&M University
ORDINANCE NO. 2406
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
ESTABLISHING AN ATTENDANCE POLICY FOR APPOINTED OFFICIALS SERVING ON
BOARDS AND COMMITTEES; ADOPTING A PROCEDURE FOR IMPLEMENTING THE
POLICY; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council selects volunteers throughout the year to serve on various
committees to perform a valuable tribute to the policy making process; and,
WHEREAS, the committees and boards should operate with a clear understanding of its purpose
and functions and follow simple guidelines in conducting its meetings;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
PART 1; That the City Secretary or her designee is hereby authorized and directed to implement
the applicable provisions of this Ordinance as necessary.
PART 2: That the provisions of this ordinance shall apply to all boards and committees appointed
by the College Station City Council. Each committee and board is established with a number of
members required to vote; therefore, it is imperative that members attend each called meeting.
PART 3: That the staff liaison assigned to each board or committee shall be responsible for
maintaining a record of attendance and reporting such information every six months to the City
Secretary. Notification of an absence shall be submitted by the member to the staff liaison on a
form provided by the city.
PART 4: That this section defines "excused and "unexcused for purposes in this ordinance as
follows:
Excused
1. Vacation
2. Illness
3. Family Emergency
4. Jury Duty
S. Business out of town
Ordinance No. 2406
Page 2
Unexcused
1. Failure to inform Chairman of a valid reason or good cause for absence prior to a
scheduled meeting
2. Any other absence
PART 5: In the event, a board or committee member is absent from three meetings in a twelve
month period that are considered unexcused by definition, the City Secretary shall MWO the
member by letter requesting an explanation for the absences. After reviewing the explanation for
absences, if the City Council finds that the absences are unexcused, the City Council may choose
to notify the member of the importance of regular attendance or to remove a member for non-
attendance, and any range of response in between. The Council's response shall consider the
member's prior service, reasons for absence, likelihood of future attendance, and the necessity for
the City's board or committee to carry out its responsiblities. The City Council may after due
consideration, remove a member of the committee for any other good cause related to
performance of duty.
This ordinance shall become effective immediately after passage.
PASSED, ADOPTED and APPROVED this 12th day of Au"st, 1999.
APPROVED:
Mayor Lynn Mcllhaney
ATTEST:
Alm
City Secretary Connie Hooks
APPROVED:
City Attorney Harvey Cargill, Jr.
CITY OF COLLEGE STATION
PARKS AND RECREATION ADVISORY BOARD
Absence Request Form
for Elected and Appointed Officers
I will not be in attendance at the
meeting of the Parks and Recreation Advisory Board for the reason(s)
specified
= - _ � � • �= �� � � I ; • � _ice
• . SFr I �1'
Signature
Requests for Absence must be submitted to the Parks Staff Assistant
at 764-3414 prior to the meeting date.
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
Name }
Request Submitted on(date�.—
rq
Y
r
•r
I will not be in attendance at the meeting of
for the reason(s) specified:
rlk
This request shall be submitted to the office of the committee/board secretary prior to the
meeting date.