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HomeMy WebLinkAbout09/23/2003 - Special Agenda - Parks BoardCollege Station Embracing the Past. Exploring the Future Agenda Parks and Recreation Advisory Board Special Meeting Tuesday, September 23, 2003, at 7:00 p.m. The EXIT Teen Center 1520 Rock Prairie Road College Station, Texas 1. Call to order. 2. Pardon N possible action concerning requests for absences of members from meeting. 3. Hear visitors. 4. Discussion, consideration, and possible action concerning park land dedication request for Southwest Park (Park Zone 6) 5. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives and City Council Strategic Plan. 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. College Station Embracing the Past, Exploring the Future Minutes Parks and Recreation Advisory Board Special Meeting Tuesday, September 23, 2003, at 7:00 p.m. The EXIT Teen Center 1520 Rock Prairie Road College Station, Texas Staff Present: Steve Beachy, Director of Parks and Recreation; Kristin Lehde, Staff Assistant; Peter Vanecek, Senior Park Planner. Board Members Present: Don Allison; Glen Davis; Glenn Schroeder; Ken Livingston; Jodi Warner; Larry Farnsworth; Gary Erwin, Alternate. Board Members Absent: John Nichols, Chairman. Guest: Greg Taggert, Developer, Municipal Development Group 1. Call to order: Glen Davis was nominated to serve as Acting Chairman, and he called the meeting to order at 6:59 p.m. 2. Pardon ry possible action concerning requests for absences of members from meeting: Glen D. made a motion to accept the absence of John Nichols as excused. Larry Farnsworth seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Discussion, consideration, and possible action concerning park land dedication request for Southwest Park (Park Zone 6): This item was originally presented to the Board at the September 9, 2003, Regular Meeting. Peter Vanecek pointed to the conceptual plan for the proposed multi -family, 96-dwelling unit development, which is located on Southwest Parkway between Wellborn and Welsh. The total land dedication requirement is .77 acres. The developer is proposing to dedicate 1 acre, plus approximately 4.78 acres of greenway (for a total of 5.78 acres of land). Staff recommends acceptance of the dedication as proposed by the developer with the addition of an iron fence surrounding the adjacent private property. Staff further recommends that a walkway and area lighting be a priority for the park. Parks & Recreation Advisory Board Special Meeting Tuesday, September 23, 2003 Page 1 of 2 After some discussion, Ken Livingston made a motion to accept staff's recommendation. Don Allison seconded the motion. All were in favor, and the motion passed unanimously. Board consideration for development can occur when the use of Zone 6 funds have been prioritized. 5. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives and City Council Strategic Plan: Steve Beachy stated that staff listed the Board's suggested goals for Fiscal Year 2004 verbatim as they were received. Staff also generated some suggestions and added them to the list. The Board discussed the goals, and combined several that were duplicates. Members then filled out a ballot sheet and listed their top five goals by priority. After some discussion, the Board was in consensus on the following top five goals: • Oversee the development of a new Five -Year Capital Improvement Program (VS2S2e); • Provide oversight and emphasis on further development of Veterans Park & Athletic Complex, Phase II (VS2S2d); > Review and update the Park Land Dedication Ordinance (VS3S1d); >, Oversee the design process and recommend improvements for neighborhood parks (VS2S2e); and > Provide oversight and support for the continued implementation of the Park Maintenance Standards (VS2S1a) Steve stated that staff would redefine some of the combined goals that were submitted and add bullet points to all of the goals. The Board recommended that a goal be added stating that the Board would provide support and assistance for the departmental goals. Approval of the Board's Fiscal Year 2004 goals is scheduled for the Regular Meeting on October 14th. 6. Adjour : Glen D. made a motion to adjourn. Jodi W. seconded the motion. All were in favor, and the meeting adjourned at 8:42 p.m. Parks & Recreation Advisory Board Special Meeting Tuesday, September 23, 2003 Page 2 of 2 ' 3 '77 Parks ad Recreation Advisory Board Suggested 2004 Goals a d Objectives Accelerate the continued development of off-street bikeways. (Parks and Leisure Services Vision Statement, We will maintain and integrated parks syste!-- driven by con ectivity) (Ken L.) Restore the Arboretum at Bee Creek Park to its former value as a repository of knowledge about Texas grasses, plants, and trees; provide safer use of the nature trail; restore signage; restore the identification of Texas grasses and weed the plots; repair bridges as needed; and, remove the pond scum on a more frequent basis. (Prks and Leisure Services Vision Stateent„ Strategy 2e - Develsp new five-year Parks C pital I provent Projects) (Ken L.) Establish a recreation/mini meeting center for seniors. Ideally, provide for public transportation several times a day. (P.,,rks nd Leis re Services Visisn State ent, Str,Ategy 2b Re iew L isur- Service rogra s) (K n L.) Develop botanical gardens in existing or proposed new parks. (GI n D.) Implement the design and development of the Lincoln Center Expansion. (Parks and Leisure Services Vision State ent, Str,Lteety 2e Develop ne fivr-y ar P rks C;pital I,:,prove,;ze t Projects) (Glen 14 Assist in the 2003 Bond Election approval and implement the funds if ik approved. (Prks ani Leisure Services Vision Statement, Strategy 2e - D veal p new fiv--y ar Farks Capit.1 L=.prove' -ent Prsjects) 4u (Glen D.) Provide oversight of the development of Veterans Park Phase II. (Parks and L is re Services Vision Statement, Strategy 2d Develop ,ent of Vetera s Park Phase II) (Glen D.) 8 Develop recommendation on Greenways Master Plan implementation. (Planning and Development Vision Statement, Strategy 2d - Update Greenway Master Plan) (Glen D.) Develop program to systematically be informed, educated, review and consider additional sources of revenues such as grants, donations, etc. (Promote fiscal responsibility) (Glen D.) = 0:/Board/Goals/Suggested Board Goals - 2004 Revised 9-22-03 1L-0. Provide oversight for the implementation of the CIP plan. (Parks and Leisure Services Vision Statementy Strategy 2e - Develop new five-year Parks Capit,1 Improvement Projects) (Gle D.) / \ A Yfill Explore the feasibility of allowing developers to develop park land with the assistance, coordination, and approval of the Parks Department. (Planning and Development Vision Statement, Strategy ld - Update Park Land Dedication Ordinance) (Glen D.) p_iProvide oversight and support for agency accreditation with the National Recreation and Park Society. (Promote excel! ce in customer service) (Staff) Assist with the November 2003 Bond Election. (Parks a d Leisure Services isio Stat nnent, Str..1egy 2e - ll'evelitp new five -ye r 4-` Parks Capit.,1 Improvement Projects) (St ff) ;11Irt ke,t)Provide guidance and support for the implementation of a regional park site in Grimes County. (Parks nsi Leisure Services Visio V Statement, Str..itegy 4a - !s t regional pla ning ,-; d el•pnle t initiatiw.$) (St ff) Review and update the Park Land Dedication Ordinance. (Planni g aid Develsp:L nt Vision St-tenentf Strategy ld - Update P rk 1_4:nd Dedication Ordinance) (Staff) keview and assist in the development of a policy for street trees and hazard trees, (Parks 4nd Leisure Services Vision St.ten)e t„ Strategy ib - Implementation slif the Urban Forest Manage!, nt Pn) (Staff) Oversee the design process for 0' neighborhood park4in Park Zone 7. (Parks and Leisure Services Vision Statenment, Strategy 2e evelop new five-year P rks C pital Lnprove - nt Projects) (Staff) Oversee the design process for a neighborhood park in Park Zone 9. (Parks and Leisure Services Vision Statement, Strategy 2e - Develop new five-year Parks Capital Improvement Projects) (Staff) . Oversee the development of a new Five -Year Capital Improvement rN *0 program. (Parks and Leisure Services Vision Statement, Strategy \ 2e - Develop new five-year Parks Capital Improvement Projects) (Staff) O:/Board/Goals/Suggested Board Goals - 2004 Revised 9-22-03 Provide oversight and support for the continued implementation of the Park Maintenance Standards. (Parks and Leisure Services Vision Statement, Strategy la - Continue implementation of Park Maintenance Standards) (Staff) 24. Develop support for a statewide $500M bond authorization for conservation projects as stated in House Bill 2779. (Parks a d Leisure Services Vision Statement, Strategy 4a - Impl-ment regio,.al planni g and develop:,ent initiatives) (Staff) 2) #1 on previous list - Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department. Review 4 and appraise outcomes of quarterly parks maintenance standards; identify critical needs and develop plans for addressing them; integrate with budgeting process; follow up on implementation of Urban forestry plan (Parks and Leisure Services Vision Statement, Strategy la Continue implec-e tation 4f Park M te a ce Standards; Strategy lb - I ple ent tsn of Urban Forest Man ..1ge:- e!1 :qan) (Joh N©) Pri 3)Continue interaction with P&Z and Council to improve communication - and planning. (Previous #2) (Promote coabirton anl1 tt c000)er...:tion) (Joh N.) 2 Capital Improvement Program: Encourage successful support from citizens for launching new bond -funded CIP projects; provide oversight for planning and completion. (Previous #3) (Parks and Leisure SeMces Vision Stateit,ecity Strategy 2e - Develop ne five-y ar Pd.rks Cpital Irpr.vneflt Projects) (John N.) • Continue oversight and emphasis on further development of VPAC. (Prev. #6) (I want to continue to keep this as a separate goal, even though it is part of CIP) (Ps,rks and Leisure Services Vision Statement, Strategy 2d - Develop°:tent of Veterans 'ihark Phase 11) (John N.) • Support continued efforts to implement Greenways Plan; integrate into considerations for all new parks and emphasize connectivity. (Prev.#9) (Planning and Develop ent Vision State ent, Strategy 2d - Update Greenway Master Plan) (John N.) Support City Council's Interagency Plan on any park and recreation related issues; support planning for possible region -wide parks; increase discussion of cooperative projects with CSISD as they enter critical stage of building and renovation plans (be proactive, present 0:/Board/Goals/Suggested Board Goals - 2004 Revised 9-22-03 ideas to them). (Previous #10) (Parks and Leisure Services Vision Statement, Strategy 4a - Implement regional planning and development initiatives) (John N.) Identify potential new sources of revenue (Previous #11) (Pr mote r (e-T fiscal responsibility) (John N.) Complete planning for Woodway park and begin construction. (Parks and Leisure Services Vision Statement, Strategy 2e - Develop w five-ye.„,r Parks Capital Improvement 4`rojects) (John N.) Create plan for reconstruction of Arboretum conditional on Bee Creek restoration project; identify and implement short -run improvements. (Parks ani Leisure Servkes Vision Statel,ent, Strategy 2e Devel p new five-year ,•'..irks Capit4 Improvement Projects) (John N.) ..., Richard Carter Park: Review and prioritize needed improvements; ,(. 6 identify possible sources of funds; implement improvement plan. (13..,rks a it i Leisure Servic s VisoStatement, Strategy 2e - De eiop e five-year Parks Capita 1 pr ve ent Projects) (].hn N) Reconsideration and development of park plans to serve area between Barron Rd. and Graham Rd. (Parks and Leisure Services Vision State 'ent, Strategy 2e - Deveiwp new five-year Parks CapitA Im!gorovev-,ent Projects) (Ishii N©) Continue to engage Seniors' group to assist in developing improved recreational and leisure services; monitor and review the implementation of plans for co -locating programs at The EXIT. (Parks nd Leisur- S rvices Vision Statement, Strategy 2b Ievew Leisure Service Programs) hn N.) Provide oversight for, and review as needed, the planned implementation of on-line registration services. (Parks and Leisure Services Vision State ent, Strtegy 2b - Review Leisure Service Programs) (John N.) 35. Maintain and further develop dialogue with recreational sports user groups, including Little League, to identify long-term needs and monitor short-term issues. (Parks and Leisure Services Vision Statement, Strategy 2b - Review Leisure Service Programs) (John N.) We should aggressively seek additional park land for future growth and development. (Planning and Development Vision Statement, We will promote well planned neighborhoods) (Gary E.) 01Board/Goals/Suggest,Ei Bard - 2004 Revised 9-22-03 3*. We should assist in the rewriting of the Park Land Dedication Ordinance. (Planning and Development Vision Statement, Strategy ld Update Park Land Dedication Ordinance) (Gary E) The board should continue to assist the Parks Department in the implementation of the Park Maintenance Standards. The Parks Board should use all of it resources to insure that funding is made available so these standards can be met.(Parks a d Leisure Services Vision Statement, Strategy la - Continu -ple-entati*n of Park Maintenance Standard's) (Gary E) The board should continue to assist the Parks Department in the implementation of the Urban Forrest Management Plan, (Parks and Leisure Services Vision State -e t, Strategy 1 - Conti ,.e ir,;ple-=ent.tio f Park Maintenance Stand rds; Strategy lb Imo! mentation of Urban Forst M. nage-le t Plan) (Gary E®) sl 4 The board should continue to assist the Parks Department with 7-)development of the Parks Capital Improvement Projects. (Parks and 40) Leisure Services Vision Statement, Strategy 2e - Develop new five-year P rks C ital 1 o)rovement Projects) (Gary E.) Ps1 The Parks Board should continue to support and assist the Parks (riT)Department with its efforts to implement regional planning and develop initiatives. (Parks .:nd Leis re Servic s Vs.n Statement, Str.itegy L: t regio al pLunhg an. de eloprent s) (Gry E.) 4. The Parks Board should continue to provide interaction between the ( N' Parks and Recreation Advisory Board and other city boards. (Pro;,i4the c llaboration and comperation) (Gary E.) • The Park Board should continue to support the city council's interagency 'plan on any parks and recreation related issues. (Parks and Leisure Services Vision Statement, Strategy 4a - In plement regi nal planning and development i itiatives) (Gary E.) 0:/Board/Goals/Suggested Board Goals - 2004 Revised 9-22-03