HomeMy WebLinkAbout06/13/2002 - Regular Agenda - Parks Board1. Call to order.
2. Pardon — possible action concerning requests for absences of members from meeting.
3. Hear visitors.
4. Discussion, and possible approval of minutes from the regular meeting of
May 14, 2002.
5. Review, discussion, and possible action concerning Board and Department Goals and
Objectives, and City Council Strategies.
6. Review, discussion, and possible action concerning the current Capital Improvement Project
Report.
7. Review, discussion, and possible action concerning the future Capital Improvement Program.
8. Discussion, consideration, and possible action concerning officer appointments for the
Lincoln Center Advisory Committee.
9. Presentation, discussion, and possible action concerning the feasibility of the City of College
Station participating in a joint running track project with the College Station Independent
School District and the South Knoll Elementary School Parent/Teachers Organization.
10. Discussion, consideration, and possible action concerning a proposed Urban Forest
Management Plan for the City of College Station.
11. Presentation, discussion, and possible action concerning a feasibility study that was
conducted for a nature center at Lick Creek Park.
12. Discussion, consideration, and possible recommendation from the Board of an individual to
serve on the Wolf Pen Creek Tax Increment Finance Committee.
13. Discussion of next meeting dates and possible agendas.
14. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made 48 hours before the meeting. To make arrangements call
(979) 764-3517 or (TDD) 1-800-735-2989.
**Agenda**
Parks and Recreation Advisory Board
Thursday, June 13, 2002, at'6M p.m.
College Station Conference Center, Room 105
1300 George Bush Drive
College Station, 'texas
1. Call to order.
2. Pardon — possible action concerning requests for absences of members from meeting.
3. Hear visitors.
4. Discussion, and possible approval of minutes from the regular meeting of
May 14, 2002.
5. Review, discussion, and possible action concerning Board and Department Goals and
Objectives, and City Council Strategies.
6. Review, discussion, and possible action concerning the current Capital Improvement Project
Report.
7. Review, discussion, and possible action concerning the future Capital Improvement Program.
8. Discussion, consideration, and possible action concerning officer appointments for the
Lincoln Center Advisory Committee.
9. Presentation, discussion, and possible action concerning the feasibility of the City of College
Station participating in a joint running track project with the College Station Independent
School District and the South Knoll Elementary School Parent/Teachers Organization.
10. Discussion, consideration, and possible action concerning a proposed Urban Forest
Management Plan for the City of College Station.
11. Presentation, discussion, and possible action concerning a feasibility stady that was
conducted for a nature center at Lick Creek Park.
12. Discussion, consideration, and possible recommendation from the Board of an individual to
serve on the Wolf Pen Creek Tax Increment Finance Committee.
13. Discussion of next meeting dates and possible agendas.
14. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made 48 hours before the meeting. To make arrangements call
(979) 764-3517 or (TDD) 1-800-735-2989.
Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant
Director; Ross Albrecht, Forestry Superintendent; Kristin Lehde, Board Secretary.
Board Present: John Nichols, Chairman; Don Allison; Larry Farnsworth; Glenn
Schroeder; Jon Turton; Laura Wood, Alternate.
Board members Absent: Glen Davis; Bill Davis.
Guests:
Debra Shafer, South Knoll Parent/Teachers Organization
Charles Burditt, Burditt Associates
Jack Hill, Burditt Associates
Scott Shafer, TAMU Dept. of Recreation, Park, and Tourism Sciences
Courtney Smith, TAMU Dept. of Recreation, Park, and Tourism Sciences
1. Call to order: The meeting was called to order by Chairman John Nichols at
6: 10 p.m.
2. Pardon — possible action concerning requests for absences of members from
meeting: Larry Farnsworth made a motion to accept the absences of Glen Davis and
Bill Davis as excused. Glenn Schroeder seconded the motion. All were in favor,
and the motion passed unanimously.
3. Hear visitors: No visitors spoke at this time.
4. Discussion, and possible approval of the minutes from the regular meeting of
May 14, 2002: Don Allison made a motion to approve the minutes from May 14,
2002. Glenn seconded the motion. All were in favor, and the motion passed
unanimously.
5. Review, discussion, and possible action concerning Board and Departmental
Goals and Objectives, and City Council Strategies: Steve said that the City
Council held their annual strategic planning retreat in May. At the retreat, Council
updated the City's Mission Statement, identified core values, and prioritized their
strategies to relate to the core values (see attachment). Departments have begun to
develop implementation plans to address the strategies. He added that most of the
strategies that relate to Parks and Recreation are a continuation from Fiscal Year
2002.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page I of 7
This item was an informational item only, and no motion was made.
John suggested that the Board come up with their Fiscal Year 2003 goals and
objectives after Council appoints new member(s).
6. Review, discussion, and possible action concerning the current Capital
Improvement Project Report: Eric reported on the following projects:
- The paving has been laid at Veterans Park and Athletic Complex.
- The Lincoln Recreation Center Entryway Project, which will provide
approximately 700 square feet of additional space, is almost complete.
- Bids have been solicited for two bridges to be installed at Billie Madeley Park.
Staff anticipate that this project will be complete in August.
- The repairs to the Jack and Dorothy Miller Jogging Track are underway. The
project will be complete after the rubber surfacing has been laid.
- The City has been negotiating for the acquisition of additional land adjacent to
Woodway Park. Eric hopes to begin holding neighborhood public hearings in
the fall for the design of the park.
John stated that at the last board meeting there had been discussion relating to the
November I I th dedication ceremony at Veterans Park and Athletic Complex. It has
since been decided that the Veterans Memorial would be dedicated on
November I I th , and the park itself would have a dedication ceremony when the
athletic fields are opened.
7. Review, discussion, and possible action concerning the future Capital
Improvement Program: Steve updated the Board that the recommendation to
Council from the City Manager would be to hold the next general bond election in
November 2003. He added that the initial list of potential Capital Improvement
projects would be presented to the Council during the June 27, 2002, meeting.
This was an informational item only, and no motion was made.
8. Discussion, consideration, and possible action concerning officer appointments
for the Lincoln Center Advisory Committee: Steve said that the Lincoln Center
Supervisor, Lance Jackson, had submitted an e-mail with his recommendations for
officer appointments to the Lincoln Center Advisory Committee:
Eleanor Williams - Chair
Mabelene Canto -Robinson - Vice Chair
Debra Thomas - Secretary
Andrew Daily, Sr. - Treasurer
Jon made a motion to approve the recommendations for officer appointments. Don
seconded the motion. All were in favor, and the motion passed unanimously.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page 2 of 7
9. Presentation, discussion, and possible action concerning the feasibility of the
City of College Station participating in a joint running track project with the
College Station Independent School District and the South Knoll Elementary
School Parent/Teachers Organization: Debra Shafer is a representative of the
South Knoll Parent/Teacher's Organization (PTO). She said that a cardiovascular
fitness level study had been conducted of the children that attend Rock Prairie and
South Knoll elementary schools. Rock Prairie elementary school has a running
program and a running track. The study found that fitness levels were higher at
Rock Prairie compared to South Knoll.
Mrs. Shafer stated that the South Knoll PTO had presented a request to the College
Station Independent School District (CSISD) for a rubberized running track. The
CSISD agreed to fund the cement portion of the running track. Mrs. Shafer added
that the current bid amount to rubberize the running track is $21,648. The PTO has
raised approximately $13,000, and they are requesting the College Station Parks and
Recreation Department to consider contributing $8,000 to the project. She added
that the PTO would maintain the track.
Don Allison said that the running program is a tremendous concept that could be
used by the whole community.
Steve Beachy said that if the Board wished to pursue the project, an Interlocal
Agreement would need to be created (similar to the agreement between the City of
College Station, the CSISD, and the Rock Prairie PTO to rubberize the track at
Rock Prairie). He added that depending upon approvals and school schedules, the
project might not start until next summer.
After some discussion, Larry made a motion to request the Parks and Recreation
Department staff to identify the funding source for the requested $8,000, and to
initiate the project. Jon Turton seconded the motion. All were in favor, and the
motion passed unanimously.
The Board was in consensus on staff initiating the project as soon as possible. They
also recommended that staff explore the current interlocal agreements between the
City and the College Station Independent School District, for the potential for
similar projects with the College Hills and Southwood Valley Elementary Schools.
10. Discussion, consideration, and possible action concerning a proposed Urban
Forest Management Plan for the City of College Station: Ross Albrecht
introduced Charles Burditt and Jack Hill from Burditt Associates (consultants for
the Urban Forest Management Plan). Ross said that Burditt Associates had done a
preliminary presentation to the Board on March 5, 2002. He added that if the Board
approved the draft plan, it would be taken to the City Council on June 271h for their
consideration.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page 3 of 7
Mr. Buditt gave a PowerPoint presentation that outlined the draft plan (refer to
attached PowerPoint presentation). He said that many different departments within
the City have reviewed and given input to the document --a lot of that input still
needs to be incorporated. One suggestion was to incorporate more of the City's
geographical information system (GIS) information into the documents.
John asked if there was a benchmark or average for the number of trees per linear
foot of highway. Mr. Burditt answered that the figure could be incorporated into the
document.
Mr. Burditt said that a sample area inventory showed that there are approximately
15,000 trees along the streets of College Station. He added that there are a certain
number of hazardous trees within the community that are a high priority, and should
be taken care of in two ways:
1. By increasing staffing levels; and
2. By contracting a crew to quickly remove hazardous trees.
It is estimated that it would cost approximately $20,000 to $30,000 to do a more
detailed inventory of the street trees, and approximately $10,000 for a detailed
inventory of the maintained areas in parks.
Mr. Hill discussed tree maintenance and removal requirements for street trees. He
said that hazardous conditions are a priority that would necessitate tree removals
and pruning. Mr. Hill said that the City has a lot of young trees that will need to be
pruned and maintained. The City would need to plan a routine maintenance
program for the urban forest to manage the trees and keep costs down.
Mr. Hill recommended contracting out the work to take care of the less than
approximately 2% (254 trees) of trees inventoried that are considered hazardous.
The estimated cost to do this would be approximately $40,000 to $60,000. He also
recommended increasing current staffing levels by four additional employees, and
purchasing a bucket truck with a chipper to accommodate routine tree maintenance.
The estimated cost to do this would be approximately $135,000 to $150,000 for the
employees, and $125,000 to $150,000 for the equipment. Mr. Hill added that these
costs are only associated with the street trees, and another crew is recommended for
maintaining the trees in the parks, City facilities, and greenways. The estimated cost
for an additional crew would be approximately $224,000 to $250,000. Another
recommendation was to add a "floater" position to support Forestry by performing
stump grinding, watering, and fertilizations.
Mr. Hill said that there would also be a write-up in the document pertaining to
private tree preservation.
Mr. Burditt suggested that the Board consider extending the deadline for the
presentation of the plan to allow some additional time to create a quality plan. He
asked for input from the Board.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page 4 of 7
Jon Turton stated that the executive summary should include a list of the priority
items that have been identified in the document, as well as a summary of resource
recommendations to address those priorities.
Steve said that the presentation of the draft plan to the City Council could possibly
be rescheduled to July 22"d. Don made a motion to delay the presentation of the
plan to Council. Glenn seconded the motion. All were in favor, and the motion
passed unanimously.
Mr. Burditt said that the discussed revisions to the plan (the executive summary and
the summary of observations and recommendations) would be made and sent to
Ross to circulate to the Board, rather than resubmitting the entire document.
11. Presentation, discussion, and possible action concerning a feasibility study that
was conducted for a nature center at Lick Creek Park: Dr. Scott Shafer
introduced Courtney Smith. As a class project for the Recreation, Park, and Tourism
Sciences (RPTS) Department at Texas A&M University, Ms. Smith had conducted
a study to determine the feasibility of developing a regional nature center at Lick
Creek Park. Dr. Shafer handed out the Executive Summary (refer to attached
Executive Summary) for the study, and stated that one of the goals of the Lick Creek
Park Master Plan is to establish the park as a regional source for environmental
education.
Ms. Smith gave a PowerPoint presentation of her findings (refer to attached
PowerPoint presentation). She said that currently the City of College Station offers
a wide range of parks and recreation amenities; however, it does not offer a nature
center. She added that several other cities of comparable size have nature centers.
Ms. Smith stated that approximately 32 people, representing various viewpoints,
were contacted and asked to participate in the study. Two focus groups were also
formed to gather input. Four nature centers were surveyed: the Oregon Trail
Interpretive Kiosks, Wild Basin Wilderness Preserve, McKinney Roughs
Environmental Learning Center, and the Lady Bird Johnson Wildflower Center.
In addition to the focus groups and the nature center surveys, the RPTS
Department's Park Planning and Design Class had suggested several possible
locations, designs, and programming for a nature center.
Ms. Smith stated that based on the results from the focus groups, nature centers
surveyed, and RPTS class input, a number of general recommendations were made:
- Form a Lick Creek Park advisory committee;
- Utilize Texas A&M University and its resources;
- Create a facility that would serve as a model for a sustainable development
within the community;
- Emphasize experimental and hands-on learning; and
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page 5 of 7
Locate the center at the edge of the Post Oak Savannah.
After considering the recommendations that were made, two alternative designs
were proposed:
Alternative One —
- A large kiosk, built with simple, natural materials
- No staffing
- Self -directed programming with interpretive signage, brochures, and maps
- Estimated cost of $10,000 to $30,000
Alternative Two (Recommended) —
- A full -service, medium-sized building with sustainable architecture
- One full-time staff member, supplemented by interns and volunteers
- Staff -facilitated programming with interpretive signage, brochures, maps, and
interpretive exhibits
- Estimated construction cost of $380,000 to $1 million
- Estimated refurbishing cost of $27,700
- Estimated operating cost of $35,650 to $600,000
Several funding options were also recommended, which include
- The National Park Service;
- The Texas Historical Commission;
- The Texas Parks and Wildlife Department;
- The Astin Trust;
- The Audubon Society;
- Capital Funding Mechanisms; and
- Fundraising.
John asked if there were examples of city governments that have built nature
centers. Ms. Smith responded that the cities of Waco, Arlington, and Austin have
nature centers.
John asked if some of the ideas presented for interpretive signage could also be used
for the Wolf Pen Creek Trails. Ms. Smith responded that some of the ideas for
kiosks and signage could be used at Wolf Pen Creek as well.
John asked if there were examples of school districts that operate nature centers for
educational purposes. Ms. Smith stated that she had not found one.
John said that it would be important to survey other city -operated nature centers.
Dr. Shafer said that the RPTS Department could get that information and put it into
a report for the Board.
This item was intended for discussion only, and no motion was made.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page 6 of 7
12. Discussion, consideration, and possible recommendation from the Board of an
individual to serve on the Wolf Pen Creek Tax Increment Finance Committee:
Steve said that this position would replace Chris Barzilla who recently resigned
from the Committee. This committee oversees the budgeting of the Tax District
funds for the Wolf Pen Creek District. The committee meets approximately two to
three times a year, at noon. After some discussion, Glenn volunteered to serve on
the committee.
Jon made a motion to recommend Glenn Schroeder to serve on the Wolf Pen Creek
Tax Increment Finance Committee. Larry seconded the motion. All were in favor,
and the motion passed unanimously.
13. Discussion of next meeting dates and agendas: The next regular meeting will be
held on July 9'h. The following items are scheduled to be on the agenda:
- Installation of new members;
- Discussion concerning the proposed Urban Forest Management Plan;
- Report concerning concession operations in City parks;
- Report concerning the use of scooters, bicycles, and skateboards on sidewalks
near athletic complexes; and
- Update concerning the potential South Knoll Jogging Track project.
14. Adjourn: The meeting adjourned at 9:05 p.m.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 13, 2002
Page 7 of 7
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Page 1 of 1
Kris Lehde - RE: Next Meeting
From:
To:
Date:
Subject:
"George W.R. (Bill) Davis" <bill@pia noplace.net>
"'Kris Lehde'" <klehde@ci.college-station.tx.us>
5/20/2002 9:13 PM
RE: Next Meeting
Bill is in Florida. His mother had a massive stroke this past Friday. Bill
is scheduled to be in Corpus Christi on Thursday, June 13.
Jorja Davis
-----Original Message -----
From: Kris Lehde [mailto klehde@ci.college statjon..tx us]
Sent: Monday, May 20, 2002 11:12 AM
To: gschroeder@aggiecatholic.org; GDAVIS6264@AOL.com; LCW20177@AOL.com;
ALLISON@fabtexas.com; DAVISG@fabtexas.com; jturton@mail.st-joseph.org;
bill@pianoplace.net; jpn@tamu.edu; Ifarns@tca.net
Cc: Pete Vanecek; Ross Albrecht; Ric Ploeger; Steve Beachy
Subject: Next Meeting
Due to some scheduling conflicts for the regular meeting on June 11th,
several members of the Board had requested that the meeting be moved back to
Thursday, June 13th, at 6:00 p.m.. Please let me know today (if possible)
if this date would work for you - this will allow us time to reschedule our
two major items with our consultants (the Urban Forest Management Plan and
the Lick Creek Park Nature Center Study) and City staff. Thank you for your
help, and have a great week! :-)
Kris Lehde
Staff Assistant
College Station Parks & Recreation
(979) 764-3414
College Station. Embracing the Past, Exploring the Future.
file: //C:\Documents and Settings\klehde.000\Local Settings\Temp\GW}00005.HTM 5/22/2002
Page 1 of 1
Kris Lehde - Re: Next Meeting
From: "Glen Davis" <DAVISG@fabtexas.com>
To: <klehde@ci.college-station.tx.us>
Date: 5/20/2002 11:25 AM
Subject: Re: Next Meeting
That date does not work for me. I will be out of town.
>>> "Kris Lehde" <klehde@ci.college-station.tx.us> 05/20/02 11:11AM >>>
Due to some scheduling conflicts for the regular meeting on June 11th, several members of the Board had requested that the meeting be
moved back to Thursday, June 13th, at 6:00 p.m.. Please let me know today (if possible) if this date would work for you - this will allow us
time to reschedule our two major items with our consultants (the Urban Forest Management Plan and the Lick Creek Park Nature Center
Study) and City staff. Thank you for your help, and have a great week! : )
Kris Lehde
Staff Assistant
College Station Parks & Recreation
(979)764-3414
College Station. Embracing the Past, Exploring the Future.
file://C:\Documents and Settings\klehde.000\Local Settings\Temp\GW}00005.HTM 5/22/2002
Page 1 of 1
From: "George W.R. (Bill) Davis" <bill@pianoplace.net>
To: "'Kris Lehde"' <klehde@ci.college-station.tx.us>
Date: 5/20/2002 9:13 PM
Subject: RE: Next Meeting
Bill is in Florida. His mother had a massive stroke this past Friday. Bill
is scheduled to be in Corpus Christi on Thursday, June 13.
Jorja Davis
-----Original Message -----
From: Kris Lehde rmaiIto: klehdeC.aci.col leae-station.tx.usi
Sent: Monday, May 20, 2002 11:12 AM
To: gschroeder@aggiecatholic.org; GDAVIS6264@AOL.com; LCW20177@AOL.com;
ALLISON@fabtexas.com; DAVISG@fabtexas.com; jturton@mail.st-joseph.org;
bill@pianoplace.net; jpn@tamu.edu; Ifarns@tca.net
Cc: Pete Vanecek; Ross Albrecht; Ric Ploeger; Steve Beachy
Subject: Next Meeting
Due to some scheduling conflicts for the regular meeting on June 11th,
several members of the Board had requested that the meeting be moved back to
Thursday, June 13th, at 6:00 p.m.. Please let me know today (if possible)
if this date would work for you - this will allow us time to reschedule our
two major items with our consultants (the Urban Forest Management Plan and
the Lick Creek Park Nature Center Study) and City staff. Thank you for your
help, and have a great week! :-)
Kris Lehde
Staff Assistant
College Station Parks & Recreation
(979)764-3414
College Station. Embracing the Past, Exploring the Future.
file: //C:\Documents and Settings\lclehde.000\Local Settings\Temp\GW}00005.HTM 5/22/2002
Page 1 of 1
Kris Lehde - Re: Next Meeting
From: "Glen Davis" <DAVISG@fabtexas.com>
To: <klehde@ci.college-station.tx.us>
Date: 5/20/2002 11:25 AM
Subject: Re: Next Meeting
That date does not work for me. I will be out of town.
>>> "Kris Lehde" <klehde@ci.college-station.tx.us> 05/20/02 11:11AM >>>
Due to some scheduling conflicts for the regular meeting on June lath, several members of the Board had requested that the meeting be
moved back to Thursday, June 13th, at 6:00 p.m.. Please let me know today (if possible) if this date would work for you - this "Jvill ailow us
time to reschedule our two major items with our consultants (the Urban Forest Management Plan and the Lick Creek Park Nature Center
Study) and City staff. Thank you for your help, and have a great week! :-)
Kris Lehde
Staff Assistant
College Station Parks & Recreation
(979)764-3414
College Station. Embracing the Past, Exploring the Future.
file://C:\Documents and Settings\klehde.000\Local Settings\Temp\GW}00005ATM 5/22/2002
Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director;
Peter Lamont, Recreation Superintendent; David Gerling, Recreation Superintendent.
Board Members Present: Chairman John Nichols; Don Allison; Larry Farnsworth; Glenn Schroeder;
Bill Davis.
Board Members Absent: Glen Davis; Jon Turton; Laura Wood (Alternate).
1. Call to order: Chairman John Nichols called the meeting to order at 6:15 p.m.
2. Pardon — possible action concerning requests for absences of members from meeting:
Glenn Schroeder made a motion to accept the absences of Glen Davis, Jon Turton, and Laura Wood
as excused. Larry Farnsworth seconded the motion. All were in favor, and the motion passed
unanimously.
3. Hear visitors: There were no visitors present at the meeting.
4. Discussion, and possible approval of minutes from the regular meeting of
April 9, 2002, and from the Park Tour that was held on April 30, 2002: Glenn made a motion to
approve the minutes from April 9th and 300h , 2002. Don Allison seconded the motion. All were in
favor, and the motion passed unanimously.
5. Review, discussion, and possible action concerning Board and Departmental Goals and
Objectives, and City Council Strategic Issues: Steve Beachy said that the Department is making
good progress on its goals and strategies. One of the goals that the Department is falling behind
schedule on is the revision of the Recreation, Park, and Open Space Master Plan because of current
Capital Improvement projects. He added that the Department hopes to get back on schedule during
the summer.
Steve said that the new City Council has scheduled a strategic planning retreat on May 28tb and 29`h.
The Council will review the current Strategic Plan, and make amendments to it as needed. He added
that Council has emphasized that they would like to streamline the Strategic Plan and focus more on
key priorities. Steve will provide the Board with an update from the retreat at the June meeting.
This item was intended for discussion only, and no motion was made.
6. Review, discussion, and possible action concerning the current Capital Improvement Project
Report: Glenn Schroeder asked what the status was on the acquisition of the property adjacent to
Woodway Park. Steve said that the City's Land Agent has been negotiating with the owner of that
property. He added that the City is also in the process of trying to acquire the Jones Butler Road
extension that is adjacent to the park. Steve said that he hopes that both of these land acquisitions
will occur within the year. However, if they do not, there is a possibility that the City will proceed
with developing the acreage that they have for Woodway Park and adding on to the development at a
later time.
Bill noticed that the Oaks Park Bridge Project had cost more than what was budgeted and asked if
there was a way to prevent this problem from happening with other bridge projects. Eric Ploeger
said that the project went over budget due to several unanticipated problems and safety concerns.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, May 14, 2002
Page I of 3
This item was intended for discussion only, and no motion was made
7. Review, discussion, and possible action concerning the future Capital Improvement Program:
Steve said that there were no new developments on this item. Glenn Schroeder asked what the
timeline was for the appointment of a citizens' committee to review the list of potential projects.
Steve said that the City Council would be appointing the committee during the summer, and that the
bond election would take place in the spring.
John Nichols suggested developing a bulleted list for the citizens' committee that illustrates five of
the major Capital Improvement projects that have been completed during the year to show what the
Department has accomplished with funds that were allotted to Parks from the last bond election.
This item was intended for discussion only, and no motion was made
8. Discussion, consideration, and possible action regarding a letter of support for a trails grant
request to the Texas Parks and Wildlife Department: Steve said that this item had been placed on
the agenda to request the Board's support of a grant application to the Texas Parks and Wildlife
Department. If approved, the grant funding will be used to develop an interpretive program with
signs that will run along the Wolf Pen Creek trail system. These signs will tell a story about the
history of the corridor and educate visitors on the flora and fauna, and the importance of wetlands.
The grant has a $100,000 maximum and a 20% local match --the grant request is approximately
$76,100. The grant is being submitted by the Public Works Department, and they are asking for
support from groups and organizations such as the Parks and Recreation Advisory Board and the
Brazos Greenways Council. The funding for the grant's match would come from the Wolf Pen
Creek Tax Increment Finance Fund. Steve added that the City Council recently approved a
construction contract for the first phase of the Wolf Pen Creek trail system.
Glenn S. made a motion to authorize Chairman John Nichols to sign the letter of support. Bill Davis
seconded the motion. All were in favor, and the motion passed unanimously. Kris Lehde will
forward the signed letter to the City's Greenways Coordinator to include with the grant application.
9. Discussion, consideration, and possible action regarding a recommendation for the Parks and
Recreation Department's 2003 User Fees: Peter Lamont presented the proposed Parks and
Recreation Department's 2003 fee recommendations. He said that after the City had conducted a fee
study last year, staff realized that there were some fees that were being charged that had not been
included in the fee schedule which needed to be added. The Fees Subcommittee of the Board met on
March 19, 2002, and had made some recommendations. Those recommendations were included in
the Board packets.
Bill Davis made a motion to approve the Parks and Recreation Department's 2003 user fees. Larry
Farnsworth seconded the motion. All were in favor, and the motion passed unanimously.
Peter said that the Department has also revised the non-league user fee agreement for youth softball
traveling teams. In addition to a $75 surcharge fee, these traveling teams will be charged $125 for 30
prepaid daylight field rentals or $225 for 45 prepaid daylight field rentals. Don Allison asked if staff
had met with coaches and softball representatives to discuss the agreement. Peter responded that
those groups had proposed the method for determining the fees.
Glenn asked if there was a similar agreement for competitive soccer teams. Peter responded that the
College Station United Soccer Team has joined with the College Station Soccer Club. The City has a
user's agreement with them, in which they pay the City $5 per participant, per season, and are
allowed one night of practice per week on the game fields.
After some discussion, Don Allison asked staff to reevaluate the agreement it has with soccer during
the next review cycle to ensure that there is equity between softball and soccer. The Board was in
consensus on the request,
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, May 14, 2002
Page 2 of 3
10. Discussion, consideration, and possible action regarding the Board's Fiscal Year 2003 budget
issues and priorities: Steve said that this item was placed on the agenda as a follow up from the
March 2002 meeting where the Board was asked for their input into the Fiscal Year 2003 budget
process. He added that service level adjustments would be requested by the Department relating to
several of the Board's goals and objectives, including additional funding for Senior programs, park
maintenance, and funding for the installation of batting cages and backstops at Bee Creek Park.
Bill D. asked if there was a law that prevents bikes on sidewalks. He said that currently, children are
bicycling to school and using the sidewalks instead of the streets. He asked if research could be done
to determine: 1) what the actual law is; and 2) if that law could be waived for school children in a
bike route -type situation. Steve said he could research the request.
John Nichols asked if the Department had been contacted by the College Station Independent School
District (CSISD) or the South Knoll Parent/Teachers Organization (PTO) regarding participation in a
potential project at that elementary school. Steve responded that he had not been contacted. John
said that he had been contacted by a representative from the South Knoll PTO asking for the City's
participation in rubberizing an oval jogging track at the elementary school. John invited the
representative to make a formal request to the Board.
Steve said that an interlocal agreement between the City and Texas A&M University to replace the
playground equipment at Hensel park has been forwarded to the University for review. If City staff
does not hear back from the University soon, they may have to wait until the next budget cycle to
start on the project.
This item was intended for discussion only, and no motion was made.
11. Discussion of next meeting dates and possible agendas: The next regular meeting was scheduled
for Tuesday, June 11th, but due to several scheduling conflicts, the Board requested that the meeting
be rescheduled to Thursday, June 13s'. The following items are scheduled to be on the June agenda:
- The proposed Urban Forest Management Plan.
- The Texas A&M University's Recreation, Park and Tourism Sciences Class presentation
regarding a feasibility study of a nature center at Lick Creek Park.
- Discussion of a potential jogging track project with the City, CSISD, and the South Knoll PTO.
- An update from the Council's Strategic Planning Retreat.
- Committee member nominations.
Glenn suggested discussion of a policy pertaining to skateboards and scooters in ballparks. He
would also like a staff report concerning some concessionaire issues that have occurred at parks.
Bill would like to discuss the possibility of City participation in developing a plan for development
of a nature trail that would be supported by the Kiwanis Club and the Eagle Scouts.
12. Adjourn: Glenn made a motion to adjourn. Larry seconded the motion. All were in favor, and the
meeting adjourned at 7:30 p.m.
Parks and Recreation Advisory Board
Regular Meeting
Tuesday, May 14, 2002
Page 3 of 3
City of College Station
Parks and Recreation Advisory Board
Fiscal Year 2002
Goals and Objectives
(not prioritized)
Establish policies and standards for re -appraisal of existing parks, facilities, and
services offered by the Department.
2 Review quarterly reports on park maintenance standards and develop
recommendations regarding levels of service (VS4S2a) (January 8, 2002).
13 Review proposed park conceptual plans and make recommendations for
intergenerational features (VS4S3a).
13 Review and develop recommendations for Urban Forestry Plan (VS3S4a) (June
13, 2002. Will be presented to Council for consideration on June 27, 2002).
El Review preliminary cost estimates for CIP prepared by Staff.
More interaction between Parks and Recreation Advisory Board and Planning and
Zoning Commission, and shared vision with the City Council (VS4S8a).
10 Assist with the review and preparation of the Unified Development
Ordinance (November 13, 2001).
• Review and recommend possible changes to the Park Land Dedication
Ordinance (October 9, 2001).
• Conduct a joint meeting with the Planning and Zoning Commission to
discuss goals (September 20, 2001).
• Conduct a joint meeting with the City Council to confirm goals (December 6,
2001).
Implementation of the approved Capital Improvement Program.
• Castlegate Park site review (November 13, 2001).
• Lick Creek Park site review (December 11, 2001)
• Madeley Park site review. (February 19, 2002)
• Woodway Park site review.
El Shenandoah Park site review (On Hold).
Planning and coordination for the next bond issue.
• Identify and assess the needs for future park facilities. (Februaty 5, 2002)
• Review preliminary cost estimates prepared by Staff. (February 5, 2002)
El Determine priorities for development. (February 12, 2002)
11 Develop a recommendation for consideration in the 2002 bond program.
Review and update the Recreation, Park, and Open Space Master Plan.
0 Review of Section 11 (Goals and Objectives) of the plan (February 12, 2002)
21 Review of Parks and Recreation Department 5-Year Strategic Plan.
(February 12, 2002)
• Review of Sections 1, IV, V, and VI of the plan.
• Review of Section VII (Prioritization of Needs and Plan Implementation)
• Review and comments regarding Section III (Plan Development Process).
• Review of Revised Master Plan
Parks & Recreation Advisory Board
FY2002 Goals and Priorities
Parks & Rec. Advisory Board Approval: October 9, 2001
Updated: June 7, 2002
Page I of
Veterans Park and Athletic Complex, Phase II Development.
Q Review needs for future facilities and programs (December .11, 2001)
• Determine priorities for development. (February S, 2002)
• Develop recommendations for implementation. (February 12, 2002)
Q Review preliminary cost estimates prepared by Staff. (March 5, 2002)
Skate Park facility planning (VS4S5b).
• Develop recommendation for scope of project. (November 13, 2001)
• Develop recommendation for facility use. (November 13, 2001)
21 Develop recommendation for implementation. (November 13, 200.1)
Review funding sources for the installation of two backstops and two batting cages
at Bee Creek Park. (Note. A service level adjustment will be requei�ved for FY9, �90
0 Review preliminary cost estimates prepared by Staff (November 3,
❑ Determine needs for program requirements.
❑ Develop recommendations for scope of project.
❑ Develop recommendations for implementation.
Review funding sources for the repair or replacement of the jogging track at Jack
and Dorothy Miller Park.
® Review proposed project cost estimates (December 11, 2001).
10 Review funding alternatives (Completed by Staff).
0 Develop recommendations for implementation.
Support implementation of the Greenways Master Plano
❑ Receive update report from Greenways Coordinator (October 9, 2001).
❑ review recreation, Park, and Open Space Master Plan as it relates to greenways.
Support the City Council°s Interagency Plan in any Park and Recreation related
issues.
❑ Continue dialog with the College Station Independent School District regarding
future school/park developments.
❑ Continue dialog with Texas A&M University regarding Hensel Park and Veterans
Park and Athletic Complex.
Develop programs and facilities for Senior Citizens.
C Receive input from fall Eisenhower Leadership Development Program
group. (December 6, 2001)
® Determine priorities for programs and facilities (January 8, 200.
0 Develop recommendations for implementation (January 8, 2002).
Parks & Recreation Advisory Board
FY2002 Coals and Priorities
Parks & Rec. Advisory Board Approval. October 9, 2001
Updated. June 7, 2002
Page 2 of 2
CITY OF COLLEGE STATION 5 Major Goals
PARKS & RECREATION DEPARTMENT
FY02 GOALS 36 Milestones
Implementation of the CIP Program Implementation of Special Proj25 Complete
ects
> Continue to Improve Staff Development 0 Implementation of New Programs
Implementation of City Council Strategic Issues
imo-le'm-'entation of the CIP Program
0 Complete 90% of the CIP Program Refer to FY02 CIP Project List (32% complete)
Continue to Improve Staff Development
Complete Management Academy (three (3) PARD Superintendents) (Graduation February 22, 2002)
Complete Supervisory Academy (six (6) PARD personnel) (Class graduated on November 13, 2001)
❑ Complete Certified Playground Safety Inspector re -certification from the National Recreation and Park Association (two (2)
PARD Supervisors) (Curtis Bingham, Parks Operations Superintendent, was recertified)
❑ Send one (1) PARD Supervisor to the National Recreation and Park Association sponsored Park Maintenance School (Scheduled for
August 2002).
121 Complete the Weapons of Mass Destruction training course (seven (7) PARD personnel) (Training December 17"', 18"', and le)
0 Complete the Principles of Emergency Management course (PARD personnel) (Graduation held on November 18, 2001)
10 Participate in the Brazos Valley Regional Leadership Forum Conference (Director of PARD) (Complete
April 16, 2002)
[21 Asst. Director to complete the Texas Forest Service's Incident Command Training (Complete March26, 2002)
Implementation of City Council Strategic Issues
0 VS3S4a - Complete Urban Forest Management Plan (initial presentation to the Parks & Recreation Advisory Board on March 5, 2002.
A second meeting is scheduled for June 13th. Scheduled for Council consideration on June 27, 2002).
El VS4S2a - Implement Park Maintenance Standards (to track performance) (1" and 2d quarter reports complete)
El VS4S3a - Implement Intergenerational Park Facilities (In progress)
0 VS4S4a - Develop recommendations for developer incentives to provide adequate park land (Draft recommendations complete. Met
with local developers on February 28, 2002.)
0 VS4S4b - Complete development of Veterans Park and Athletic Complex, Phase 1, and conduct needs assessment for future
facilities Needs Assessment approved by Parks and Recreation Advisory Board on February 12, 2002. Presentation to the City
Council on March 28, 2002).
0 VS4S4c - Update Parkland Dedication Ordinance (Ordinance revisions approved by Parks and Recreation Advisory Board on
October 9, 2001. Adopted by City Council on January 24, 2002. The revised ordinance will go into effect on July 24, 2002).
0 VS4S4d - Develop facility needs for future community park (November 29, 2001)
0 VS4S5a - Develop plans for senior programs and facilities (Council approval on February 28, 2002))
0 VS4S5b - Prepare feasibility report on skateboard park (Report presented to Council on December 20, 2001)
10 VS4s7b - Implement greenway-park connectivity demonstration project (Bee Creek and Lemon Tree parks)
0 VS4s8a - Improve communication between Parks and Recreation Advisory Board and the Planning and Zoning Commission
(Parks and Recreation Advisory Board met with the Commission on September 20, 2001. A joint meeting with the City Council was
held on December 6, 2001. Future meetings will be scheduled accordingly).
Implementation of Special Proiects
11 Review and update the Recreation, Park, and Open Space Master Plan (In progress)
0 Develop recommendations for future Capital Improvement Program projects (In progress - preliminary recommendation complete)
21 Replace irrigation at Lemontree Park (February 1, 2002)
121 Implement public art at Wolf Pen Creek Amphitheater (Bronze Wolves) (Dedication held December 17, 2001)
11 Investigate the possibility of Departmental accreditation (In progress)
0 Conduct dedication ceremony for the Wayne Bryan Bike Loop (May 11, 2002)
0 Coordinate Veterans Memorial Project at Veterans Park and Athletic Complex (Groundbreaking November 12, 2001)
121 Complete pond renovation at Brothers Pond Park (Complete in December 2001)
0 Installation of lightening prediction systems at parks (Complete April 2002))
El RPTS Student Study for the Development of a Visitor/Nature Center at Lick Creek Park (in progress. Is scheduled for to be presented
to the Board on June 13, 2002)
121 Assist with The George Bush Drive Extension Grand Opening Event (April 6, 2002)
Implementation of New Proarams
0 Investigate the potential of joint programming with the City of Bryan Parks and Recreation Department (Ongoing)
Implement monthly PARD newsletter (First edition complete in October 2001 - Ongoing)
Facilitate the Northgate "Back Porch Concert" Series
Conduct Fall Special Olympics Bocce Ball
Implement Starlight Concert Series at Wolf Pen Creek (1st Concert held on April 13, 2002)
Updated, June 7, 2002
Parks and Rec )n Department
CIP Project List
FY 2002
(updated 6/7/2002)
pfoi6tt".."
...' -, ...' -.' ..' -, -' -
.. ..........
..
:AdtUM
Project:-:::-:
Business Center Landscaong Pro)ect
-:-:-M6ri4g
Comuplete
:P 0-- - t# . ........
I c
Z=5
Bi d- t
u'
......
..................
'Co'' ' &Iori-D*atd
�0'
:Cosf-:-:-:-A
$250,0
G.O.
I 31101
19/2001
$256,348
Millennium Winds ImT roveMe%s fFY'01)
Corriplete
$7. 1 95).
FY'01
08/31/01
7131/2001
$7,665
1 1
Castleqate Park Design and Construction
Com0ete
N/A
NA
Devel9per
5/02
-$300,000+
Hallaran Pool Filters
Lbbard
Comlete I
Ric
PK0106-
J
$120,000
FY'01
3/02
Park Playground Replacement
complete
David
PK0120
$34,124 Jc
FY'01R 9p-lacement
$34.124
High School Tennis Court Lights (FY'01)
Complete
Ric.
PK0109
$91.500.
FY'01
4/02
2/2812002
$72,560
jGeorgie Fitch Playground Replacement
Complete
Pete
PI
$30.000
FY'02 Replace ment Acct.
3/02:
:4/3/2002
$ 26,729
(Oaks Park Bridge
Complete
Pete..
PK0067...
$28,000
98 G.O.
5/02
:V712002
$45.500
I Madeley Park
In Design
Ric
PK9706
$48,000
98 G.O.
8/02
[Lick Creek Park Development
In Design
Ric
PK0069
$476,000
98 G.O. (TPWD Grant)
12102
(Thomas Pool Renovation
In Design
Ric
PK0205
$277,255
FY'02
3/03
(Anderson Playground Replacement
In Design
Pete
$30,000
FY'02 Replacement
10/02
lCemetery Land Acquisition
On Hold
Ross
GG9905
$275,000
98 G.O.
Unknown
Thomas Pool Shade Cover
On Hold
Ric
PK0104
$19.000
98 G.O.
12/03
IC.S.S.C. Agreement (clubhouse)
I
Pending Contract
NA
C.S.S.C.
Unknown
I Hensel Park Playground Replacement
Pending Contract
Pete
PK0210
$40,000
FY'02 Replacement Aect.
8/02
1 II
Woodway Park Development
Pending Contract
Ric
PK9803
$600,000 I
Park Ded. Zone 7
Unknown
(Lincoln Center Expansion/Improvements
Postponed until FY03
Ric
I
[Gabbard Park Improvements
Under Construction
David
PK0102 I
$78.000 I
98 G.O.
4102
Brison Park improvements
Under Construction I
David
I PK0100 I
$54.6001
98 G.O.
3102
Merry Oaks Improvements
Under Construction
David
I PK0103
$37,0001
98 G.O.
7/02
Lincoln Entry Improvements
Under Construction
Ric
I CD1292
$90,000
FY'01 C.D.B.G.
9/02
Pebble Creek Park Improvements
Under Construction
Pete
PK0061
$27,420
Park Ded. Zone 11
5/02
5/15/2002
$27.051
Veterans Park, Phase I
Under Construction
Ric
I PK9941 1
$2.936,800 1
98 G.O.
1 11/02
I Richard Carter Park Improvements
Under Construction
Pete
PK0202
$13,500
FY'02 General Fund
I 9/02
Jack & Dorothy Miller Jogging Track
Under Construction 51251021
David
ST0200
$29,250 I
FY'02 General Fund
I 8102
rotas
Amount
$5,694,644
Summary
Pending Contracts:
4
Postponed
1
In Design:
4
Out to Bid:
0
Under Construction:
8
Complete:
8
On Hold:
2
Total:
27
Parks and Recreation
Future Project List
1 1 r 1,, Shiihendoah,Pai
2 w,. .:m Steeptechase�Pa
3 5 3 Spring Loop Park
Cypress Grove ParkNVestfield
Woodland Hills
Pebble Creek Park, Phase II
Veterans Park and Athletic Complex Shop
South District Satellite Operations Shop
2 .. chard
Thomas and Merry( Oaks Parks Shade Structures
Raintree Park Basketball Court
Thomas JQr Track
Eastgate Park
Park Benches
$415.000
i $15U,000
i �iou,iHlil
$360,000
$20,000
$30,000
$100.000
$150,000
$21,000
Ueiay unfn new eiementary
school is developed.
ivo s4e has peen 6e6icaied
n ( .
Delay until Phase It Develoi
May be requested through "
FY2003 budget request
Could be added to
intergenerational upgrades.
;tea 1 "
•i r 2 A
Communes Facilities
1 % elerans Park & Athletic'Com 1' "VEhase ll ,,
rckCreekPa`rki" Phased • ,
a ,55.623` 501 r : 565 Q00 1 1
i ia$578,D00 6; 1250$20�b0 °
3, �,aF 2'-.
F4 NeuvicemeterYeaset_. ==.= ,„ ,„
`$300000, ...
3J
00wE.:,
r,,
_ ._
Possibility of using Community
4
3
3
Lincoln Center Expansion
$570,000
Development funds
5
5
5
Cyj�ress Grove Recreation Center
$750,000
Delay until next bond issue
1
I
6
6
6
Luther Jones Landfill
$239,000
7
7
8
Neighhborhood Pool for the new "South" Community Park
$1,000,000
Delay until landfill doses
j
8
9
7
New 'South" Community Park, Phase 1
$2,000,000
Delay until landfill doses
Delay until the new hight school
9
8
9
Potential Tennis Court Project with the new high school
is developed.
1
s; r, �.. �t':
I n.
Park Improyementa�_
.,3 kli ee neratio'nal U grade.'a for exist o'g parks':iJ , .. =t _.<.. tt":5309'000` "8309,000 -.... ,,.;<4. , i = ':::
�j� $
3. ?'.. '$3.000
, ,
4
....,;
2
Provide Playground Equipment Shade
I
$144,000
-
May be requested through the
3
2
5
Emerald Forest Lights
$30,000
FY2003 Budget Process I
May be requested through the
pq backstops at Bee Creek Park
Rr� qq jr�
$35;�
FY2003 Budget Process. I
l 5
3
6
�oodcreek Pa
I
6
5
4
Cover basketball courts at Southwood Valley Athletic Complex
$330,000
i
I
j
Pool Imorovements
I
f
]I 1
4
1
Adamson Lagoon Shotgun Slide
$50,000
2
3
3
Additional shelter at Adamson Lagoon
$40,000
3
4
2
Thomas Pool bathhouse renovation
$150,000
Adamson bathhouse pitched roof
through Facilities Maintenance
$85,000 budget
Park Acguitision
dedication or Community
Northgate Park $1,000,000 $1,000,000 Development funds
I
rlority"Cosf Yk ,,,;, $8,574 25p v "-$197,p0O ;:`'
Updated: 6/7/2002
May 2, 2002
Mr. Steve Beachy, Director
College Station Parks & Recreation Department
1000 Krenek Tap Road
College Station, TX 77840
Dear Mr. Beachy,
I am writing this on behalf of the South Knoll Elementary School PTO. We are currently
addressing the need for a running track to be located on our campus. The physical education
teachers came to us with a proposal for a 115 mile cement based track with a rubberized surface.
The PTO Board unanimously voted to approve $ 10,000 towards the track and agreed to assist in
securing outside funding to complete the project. At this time we have met with Steve Johnson,
Superintendent of CSISD and Mike Ball, Deputy Superintendent for Finance and Business Services
at CSISD and they have agreed to fund the cement portion of the track. The PTO promoted the
track with a Family Fun Run/Walk as a kick off to the annual fundraiser, "Spring Fling" on April
13th. Profits from donations and T-shirt sales were earmarked for the track fund.
We are requesting that the city consider partnering with the school and the PTO with their financial
assistance in this project. We see this as an opportunity to demonstrate
the strong connection between schools, parks, and the recreational and fitness opportunities they
both provide in our community.
We would like to base our request for funding from the College Station Parks & Recreation
Department on the precedent set by many school/park partnerships evident throughout our
community.
-Existing partnerships between our schools and community parks
Examples: A&M Consolidated Middle School Tennis Courts and Lighting/Electricity,
Electricity for lighting of high school tennis courts provided by the city, College Station Middle
School Natatorium.
-Where school and parkland are adjacent to one another and a partnership exists:
Examples: Jack and Dorothy Miller Park at Rock Prairie Elementary, Pebble Creek
Elementary.
-Where the School Supports Community Recreation
Example: High school and middle school running tracks and tennis courts, Elementary
school playgrounds for play, soccer, baseball, football and softball practices, Kids Club programs,
swimming lessons, recreational swim, and water exercise classes in the Natatorium.
-Park, Recreation and Open Space Master Plan
Under Strategic Goal 2 within this plan it states:
General Objective 2.2 College Station should continue to develop and maintain parks and
recreation areas jointly with other public agencies including Texas A&M University, College
Station Independent School District and Brazos County.
Specific Goal #12 Investigate the feasibility of cooperative ventures with the College Station
Independent School District.
South Knoll Elementary is the only elementary school in CSISD that does not have a track. Recent
research shows that students at Rock Prairie Elementary have significantly higher scores on
cardiovascular fitness tests (timed, mile run) compared to students at South Knoll. Rock Prairie has
been able to implement a successful running program with the use of the track that is jointly
supported by the city and the school. At a time when childhood obesity is at an all-time high and
continues to rise, Type H diabetes is increasing at alarming rates in children, and physical activity
has decreased among children, we feel it especially critical that we provide a safe venue for
children and families to engage in physical activity.
We believe the surrounding neighborhood would benefit from the track since at this time there is no
park in the area that provides a running/walking track. Gabbard Park's trail has not been
maintained.
Presently, the bid for rubberizing the track is $21,648.00. The PTO has approved approximately
$11, 212.00. We are asking the Parks and Recreation Department to consider contributing $8,000 to
complete the track project. CSISD will fund the cement portion of the track at approximately $23,
500. The PTO is very excited to be able to contribute this amount of money to the track project.
South Knoll serves a significant number of families that have many socioeconomic challenges, so
the fact that we have the money to do this from our fundraising efforts, gives us a great deal of
pride in our school and the families that help to support it.
This request presents another opportunity for our schools and Parks & Recreation Department to
combine resources and services to benefit children and the community.
We look forward to hearing from you and would welcome the opportunity to schedule a meeting
with you to continue this discussion.
Sincerely,
Debra McCandless Shafer
PTO Board Member
696-6379 (H) 458-2724 (W)
cc: Dr. John Nichols, Parks Board Chairman
Mr. Ron Silvia, Mayor College Station
Senior Advisory Committee
Regular Meeting
Monday, May 20, 2002
College Station Teen Center
1520 Rock Prairie Road
MINUTES
Members Present: Phyllis Dozier, Annie Lee Finch, Billy G. Lay, Mary Jo Lay, Carol
Parzen and Joanna Yeager
Members Absent: Laura Holmes, Bill Kling, Haskell Monroe, Neal Nutall, Suzanne
Reynolds.
Visitors: Robin Stover, Volunteer
Staff Present: Marti Rodgers, Senior Services Coordinator
I. Call to order.
Bill Lay, Chairman, called the meeting to order at 10:05am.
H. Hear visitors.
Robin Stover was introduced as a volunteer.
III. Approval of minutes from regular meeting on April 29, 2002
Annie Lee Finch made the motion that the minutes be approved. Carol Parzen
seconded the motion. The motion passed.
IV. Marketing Sub -Committee Report (see attached report)
Carol Parzen presented the report for the sub -committee. The plan lists different
sources for the staff to use to effectively market the programs and events
sponsored by the City. New ideas created from the sub -committee included a fall
and spring "Kickoff' reception at the Teen Center. These events will highlight
and promote upcoming events and classes offered for seniors. Mary Jo Lay made
the motion to approve hosting a kickoff reception in order to allow seniors an
opportunity to view the selection of upcoming classes and events. Phyllis Davis
seconded the motion. The motion passed. The plan also includes listing a
separate phone line located at the teen center to be manned by a senior information
attendant. The number would include a recorded message listing events for
seniors when the attendant was not on duty.
The committee gave names of organizations to be considered for the Golden Eagle
monthly calendar. Marci will contact the organizations and pass along information
to the Golden Eagle.
V. New Member Applications
The committee reviewed the applications received to date. Joanna Yeager made
the motion that Frank Camplone, Yvonne Stevens and Betty J. Wilborn be
considered by the Parks and Recreation Board to serve on the Senior Advisory
Committee beginning July, 2002. Mary Jo Lay seconded the motion. The motion
passed. The committee will also consider a new Chairman and Vice -Chairman to
serve in July, 2002-2003. The new member recommendations and new Chairman
and vice-chairman recommendations will be placed on the July 9, 2002 agenda of
the Parks and Recreation Board for approval.
VI. Senior Services Coordinator report
(See attached report)
® Seniors Expo — Wednesday, May 29, 2002
® Day Trip to Calvert — Thursday, May 30, 2002
VII. Next meeting date and agenda.
The next meeting will be held on Thursday, June 24, 2002 at 10:00am.
Agenda items: Chairman, Vice -Chairman and new member recommendations,
more information on Fall Kickoff at Teen Center.
VIII Adj ourn
The meeting was adjourned at 11:05am
Senior Services Coordinator Monthly Report
May 2002
Senior Police and Fire Academy
The academy will end on Thursday, May 23 rd . A lunch will be served from
11:00-12:00. The participants have enjoyed the sessions and evaluations will
be submitted to Officer Kemp. I will have those results at the June meeting.
Computer Club
The Computer Club for seniors meeting dates is Wednesday, May 8 & May
22 at the Public Utilities Department Training room. Attendance averages at
30.
Walking Club
The first scheduled walk will be held at Central Park on Thursday, June 6th
starting at 8:00am. Participants will register at the Central Park Pavilion,
hear a speaker and begin their walk on the new .72mile paved bike loop.
Water and fruit will be served. Participants will be given a logbook to record
their miles and/or time walked and reports their progress each month.
Seniors Expo 2002
Wednesday, May 29, 2002 at the Brazos Center. Free Admission. Thank
you to the volunteers who agreed to work a two-hour shift at the Parks and
Recreation Department booth. We are expecting a large number of visitors!
(See list of entertainers and seminars)
Day Trip to Calvert
I expect 30 participants on Thursday, May 30th as we travel to Calvert. We
will tour a Victorian Home and have lunch at the Calvert Inn. We will also
have time to shop on Main street. We are renting an air-conditioned A&M
Charter bus. The cost is $12.00 and the deadline to make reservations is
Ih
Friday, May 24
Marketing Plan
For Senior Programs and Facilities
The purpose of a marketing plan is to implement the goal, approved by City
Council in February 2002 to increase marketing and advertising for the senior
programs. The use of "free" marketing opportunities such as radio, television and
newspaper public service announcements and College Station's cable channel and
newsletter, will be utilized. The staff will also place an emphasis in marketing the
community as a senior friendly city.
The plan will communicate to the older adults in the Brazos Valley the
opportunities available to enrich their lives. The following sources were identified
as good marketing tools and places to advertise.
• The Golden Eagle monthly calendar
• TV Guide weekly insert
• City of College Station web site
• City of College Station Cable Channel 19
• KBTX TV: Noon Show and Senior Report
• The ABC affiliate Channel
• Cox Cable
• Radio
• City of College Station Newsletter included in Monthly Utility Billing
• Surrounding county newspapers
• Senior Organization Newsletters
-Retirement Communities
-Friends of the Library
-A&M retired professors
-Senior Centers
-RSVP
-Local Churches
-Pastor's Associations
• Movie Theater
• Grocery Stores
• Doctor's officies
• Chamber of Commerce and Visitor Center
New Ideas:
• Senior Information Center with a part-time attendant
• A phone line with senior information
New Programs
® A special event held in the Fall and Spring to "Kick -Off' upcoming programs.
This event will be held at the Teen Center and refreshments served. Tables
would be set-up with information on upcoming programs, classes and
events for seniors.
5500 Memorial Stormwater Analysis
sa dy sae
Tx" Area 8 36 ac
Sc en•rto ] S' n 4
Results Scenario 3 vs. Scenario 4
rea 8 ac C.Y A88 182%1 CaneroY Area O OC — /7X:
r-raarea aa Area: 1 OS ac 113-41 G. A0 00
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City of College Station
Parks and Recreation Advisory Board
Fiscal Year 202
Goals and Objectives
(not prioritized)
Establish policies and standards for re -appraisal of existing parks, facilities, and
services offered by the Department.
0 Review quarterly reports on park maintenance standards and develop
recommendations regarding levels of service (VS4S2a) (January 8, 2002).
❑ Review proposed park conceptual plans and make recommendations for
intergenerational features (VS4S3a).
❑ Review and develop recommendations for Urban Forestry Plan (VS3S4a) (June
13, 2002. Will be presented to Council for consideration on June 27, 2002).
❑ Review preliminary cost estimates for CIP prepared by Staff.
More interaction between Parks and Recreation Advisory Board and Planning and
Zoning Con-imission, and shared vision with the City Council. (VS4S8a).
0 Assist with the review and preparation of the Unified Development
Ordinance (November .13, 2001).
0 Review and recommend possible changes to the Park band Dedication
Ordinance (October 9, 2001).
0 Conduct a joint meeting with the Planning and Zoning Commission to
discuss goals (September 20, 2001).
0 (Conduct a joint meeting with the City Council to confirm goals (December 6,
2001).
Implementation of the approved Capital Improvement Program.
0 Castlegate Park site review (November 13, 2001).
0 hick Creek Park site review (December 11, 2001)
0 Madeley }dark site review. (February 19, 2002)
❑ Woodway Park site review.
❑ Shenandoah Park site review (On Hold).
Planning and coordination for the next bond issue.
0 identify and assess the needs for future park facilities. (February 5, 2002)
0 Review preliminary cost estimates prepared by Staff. (February 5, 2002)
0 Determine priorities for development. (February 12, 2002)
❑ Develop a recommendation for consideration in the 2002 bond program.
Review and update the Recreation, Park, and Open Space Master Plan.
0 Review of Section II (Goals and Objectives) of the plan (February 12, 2002)
0 Review of Parks and Recreation Department 5-Year Strategic Plan.
(February 12, 2002)
❑ Review of Sections I, IV, V, and VI of the plan.
❑ Review of Section VII (Prioritization of Needs and Plan Implementation)
❑ Review and comments regarding Section III (Plan Development Process).
❑ Review of Revised Master Plan
Parks & Recreation Advisory Board
FY2002 Goals and Priorities
Parks & Rec. Advisory Board Approval: October 9, 2001
Updated: June 7, 2002
Page 1 of 2
Veterans Park and Athletic Complex, Phase 11 Development.
2 Review needs for future facilities and programs (December .11, 2001)
21 Determine priorities for development. (February 5, 2002)
0 Develop recommendations for implementation. (February 12, 2002)
2 Review preliminary cost estimates prepared by Staff. (March 5, 2002)
Skate Park facility planning (VS4S5b).
0 Develop recommendation for scope of project. (November 13, 2001)
2 Develop recommendation for facility use. (November 13, 2001)
2 Develop recommendation for implementation. (November 13, 2001)
Review funding sources for the installation of two backstops and two batting cages
at Bee Creek Park. (Note: A service level adjustment will be requested for FY03).
❑ Review preliminary cost estimates prepared by Staff (November 13, 2001.).
❑ Determine needs for program requirements.
❑ Develop recommendations for scope of project.
❑ Develop recommendations for implementation.
Review funding sources for the repair or replacement of the jogging track at Jack
and Dorothy Miller Park.
2 Review proposed project cost estimates (December 11, 2001).
0 Review funding alternatives (Completed by Staff).
0 Develop recommendations for implementation.
Support implementation of the Greenways Master Plan.
❑ Receive update report from Greenways Coordinator (October 9, 2001).
❑ Review Recreation, Park, and Open Space Master Plan as it relates to greenways.
Support the City Council's Interagency Plan in any Park and Recreation related
issues.
❑ Continue dialog with the College Station Independent School District regarding
future school/park developments.
❑ Continue dialog with Texas A&M University regarding Hensel Park and Veterans
Park and Athletic Complex.
Develop programs and facilities for Senior Citizens.
El Receive input from fall Eisenhower Leadership Development Program
group. (December 6, 2001)
0 Determine priorities for programs and facilities (January 8, 2002).
0 Develop recommendations for implementation (January 8, 2002).
Parks & Recreation Advisory Board
FY2002 Goals and Priorities
Parks & Rec. Advisory Board Approval: October 9, 2001
Updated. June 7,2002
Page 2 of 2
CITY OF COLLEGE STATION 5 Major Goals
PARKS & RECREATION DEPARTMENT
FY02 GOALS 36 Milestones
implementation of the CIP Program I Implementation of Special
p ecial Project s o ect 25 Complete
.
y Continue to Improve Staff Development Q Implementation of New Programs
Implementation of City Council Strategic Issues
Imple mentation of the CIP Program
❑ Complete 90% of the CIP Program - Refer to FY02 CIP Project List (32% complete)
Continue to improve Staff Development
Q Complete Management Academy (three (3) PARD Superintendents) (Graduation February 22, 2002)
Q Complete Supervisory Academy (six (6) PARD personnel) (Class graduated on November 13, 2001)
❑ Complete Certified Playground Safety Inspector re -certification from the National Recreation and Park Association (two (2)
PARD Supervisors) (Curtis Bingham, Parks Operations Superintendent, was recertified)
❑ Send one (1) PARD Supervisor to the National Recreation and Park Association sponsored Park Maintenance School (Scheduled for
August 2002).
FA Complete the Weapons of Mass Destruction training course (seven (7) PARD personnel) (Training December 17`n 18"' and 19:n)
Q Complete the Principles of Emergency Management course (PARD personnel) (Graduation held on November 18, 2001)
Q Participate in the Brazos Valley Regional Leadership Forum Conference (Director of PARD) (Complete
April 16, 2002)
Q Asst. Director to complete the Texas Forest Service's Incident Command Training (Complete March26, 2002)
Implementation of City Council Strategic Issues
❑ VS3S4a - Complete Urban Forest Management Plan (Initial presentation to the Parks & Recreation Advisory Board on March 5, 2002.
A second meeting is scheduled for June 13'h. Scheduled for Council consideration on June 27, 2002).
Q VS4S2a _ Implement Park Maintenance Standards (to track performance) (15t and 2rd quarter reports complete)
❑ VS4S3a - Implement Intergenerational Park Facilities (in progress)
❑ VS4S4a - Develop recommendations for developer incentives to provide adequate park land (Draft recommendations complete. Met
with focal developers on February 28, 2002.)
Q VS4S4b - Complete development of Veterans Park and Athletic Complex, Phase I, and conduct needs assessment for future
facilities Needs Assessment approved by Parks and Recreation Advisory Board on February 12, 2002. Presentation to the City
Council on March 28, 2002).
Q VS4S4c a Update Parkland Dedication Ordinance (Ordinance revisions approved by Parks and Recreation Advisory Board on
October 9, 2001, Adopted by City Council on January 24, 2002. The revised ordinance will go into effect on July 24, 2002).
Q VS4S4d - Develop facility needs for future community park (November 29, 2001)
Q VS4S5a - Develop plans for senior programs and facilities (Council approval on February 28, 2002))
Q VS4S5b -- Prepare feasibility report on skateboard park (Report presented to Council on December 20, 2001)
Q VS4s7b - Implement greenway-park connectivity demonstration project (Bee Creek and Lemon Tree parks)
Q VS4s8a - Improve communication between Parks and Recreation Advisory Board and the Planning and Zoning Commission
(Parks and Recreation Advisory Board met with the Commission on September 20, 2001. A joint meeting with the City Council was
held on December 6, 2001. Future meetings will be scheduled accordingly).
Implementation of Special Proiects
❑ Review and update the Recreation, Park, and Open Space Master Plan (In progress)
❑ Develop recommendations for future Capital Improvement Program projects (In progress - preliminary recommendation complete)
Q Replace irrigation at Lemontree Park (February 1, 2002)
Cal Implement public art at Wolf Pen Creek Amphitheater (Bronze Wolves) (Dedication held December 17. 2001)
❑ Investigate the possibility of Departmental accreditation (In progress)
Q Conduct dedication ceremony for the Wayne Bryan Bike Loop (May 11, 2002)
Q Coordinate Veterans Memorial Project at Veterans Park and Athletic Complex (Groundbreaking November 12, 2001)
Q Complete pond renovation at Brothers Pond Park (Complete in December 2001)
Q Installation of lightening prediction systems at parks (Complete April 2002))
® RPTS Student Study for the Development of a Visitor/Nature Center at Lick Creek Park (in progress. is scheduled for to be presented
to the Board on June 13, 2002)
Q Assist with The George Bush Drive Extension Grand Opening Event (April 6, 2002)
Implementation of New Proorams
Q Investigate the potential of joint programming with the City of Bryan Parks and Recreation Department (Ongoing)
Q Implement monthly PARD newsletter (First edition complete in October 2001 - Ongoing)
Q Facilitate the Northgate "Back Porch Concert' Series
Q Conduct Fall Special Olympics Bocce Ball
Q Implement Starlight Concert Series at Wolf Pen Creek (1st Concert held on April 13, 2002)
Updated: June 7, 2002
Parks and I2ecr
)n Department
CIP Project List
FY 2002
(updated 61712002)
...................................................::
. :
i:. ro'ect ::::::::::::
P 1
::::::::::::::
ii::::::Fuodmg::::::
i:::
_:::; Expected:::::;
:::::::Actua[.::::::::::jEioa[_:::
. .. ..
..
Project
�.
Status:
`Manac�eii
Pi' ect#:-
Bui ' t
Completio:n:Date
Co�ptetion Date `
Cbst
Business Center Landscaping Project "
Complete
GG9705�
$250,0 d
G.O.
07/31/01
100 /19J2001
$256,348
j
Millennium Winds Impro ppe9ts (FY'01)
I
Complete
HM0104
$7,195)
FY'01
08/31/01
7/31/2001
$7,665 J
I Castlegate Park Des�n and Construction
Complete).
N/A
/ NA
J l
NA�
Developer
1f 5/02
!
^ $300,000 + j
I Hallaran Pool Filters
Complete
Ric
PK0106
$120,000�
FY'01
3/02I
i
Gabbard Park Playground Replacement
Complete)
David
PK0120
$34,124)
FY'01 Replacement
3/02
1 $34,124
J
High School Tennis Court Lights (FY'01)
Complete
Ric
PK0109
$91,500 J
FY'01
4/02'
2/28/2002
$72,560
a
I
iGeorgie Fitch Playground Replacement
Complete
Pete
PK0207
$30,000
FY'02 Replacement Acct.
3/02
4/3/2002
$26,729
Oaks Park Bridge
Complete
Pete
PK0067
$28,000
98 G.O.
5/02
5/7/2002
$45,500
Madeley Park
In Design
Ric
PK9706
$48,000
98 G.O.
8/02
Lick Creek Park Development
In Design
Ric
PK0069
$478,000
98 G.O. (TPWD Grant)
12/02
(Thomas Pool Renovation
In Design
Ric
PK0205 -
$277,255
FY'02
3/03
I
(Anderson Playground Replacement
In Design
Pete
$30,000
FY'02 Replacement
10/02
1
Cemetery Land Acquisition
On Hold
Ross
GG9905
$275,000
98 G.O.
Unknown
Thomas Pool Shade Cover
On Hold
Ric
PK0104
$19,000
98 G.O.
12/03
1 C.S.S.C. Agreement (clubhouse)
Pending Contract
NA
C.S.S.C.
Unknown
1 Hensel Park Playground Replacement
Pending Contract
Pete
PK0210
$40,000
FY'02 Replacement Acct.
8/02
1 Woodway Park Development
Pending Contract
Ric
PK9803
$600,000
Park Ded. Zone 7
Unknown
Lincoln Center Expansion/Improvements
Postponed until FY03
Ric
i
Gabbard Park Improvements
Under Construction
David
PK0102
$78,000
98 G.O.
4/02
f
,
1 Brison Park Improvements
Under Construction
David
PK0100
$54,600
98 G.O.
3/02
1 Merry Oaks Improvements
Under Construction
David
PK0103
$37,000
98 G.O.
7/02
1Lincoln Entry Improvements
Under Construction
Ric
CD1292
$90,000
FY'01 C.D.B.G.
9/02
Pebble Creek Park Improvements
Under Construction
Pete
PK0061
$27,420
Park Ded. Zone 11
5/02
5/15/2002
$27,051
Veterans Park, Phase I
Under Construction
Ric
PK9941
$2,936,800
98 G.O.
11/02
1Richard Carter Park Improvements
Under Construction
Pete
PK0202
$13,500
FY'02 General Fund
9/02
{I
J
IJack & Dorothy Miller Jogging Track
Under Construction 5/25/02
David
ST0200
$29,250
FY'02 General Fund
8/02
1
(
I
Total
Amount
$5,594,644
Summary
Pending Contracts:
4
Postponed
1
In Design:
4
Out to Bid:
0
Under Construction:
8
Complete:
8
On Hold:
2
Total:
27
Parks and Recreation
Future Project List
"fad �s , ! A yw.�g
ice' ..z '�"oma E33i3i .Stianedl hAaiii — I !9 $�.f�
2 �,._ ..._ , m2 '� Sp echasF'arl{ .. , ,,I r��hf9,.
�3
5
3
Spring Loop Park
$315,00
Delay until new elementary
4
4
4
Cypress Grove Park/Westfield
$415,000
school is developed.
5
3
5
Woodland Hills
$150,000
I 6
6
6
Pebble Creek Park, Phase II
$150,000
No site has been dedicated
I
1
i 3 3
a
Support Facilities
`Fpt� sho _
,
�65 OOD �' „'r, 3� W $3 000
701
3 y
�
+„+%f. ...�...'H
P.XSQikate � I;a, 1, r 8 op J 34y„®i, .;
\
�
Delay P II Development
4
Veterans Park an a 3c omplex Shop
$500,000
until ase
5
5
4
South District Satellite Operations Shop
$360,000
I
�s
Neighborhood Plan n�ytlpr�
BNOW '11��111u3rltloneParl4 .k �3�,t
i�� tt
,�Rlchard.CarterPark mp,rovements ,,..
$21 ..
May be requested through
3
3
4
Thomas and Merry Oaks Parks Shade Structures
$20,000
FY2003 budget request t
I 4
4
3
Raintree Park Basketball Court
$30,000
5
2
7
Thomas Jogging Track
$100,000
6
7
6
Eastgate Park
$150,000
Could be added to
7
1
5
Park Benches
$21 000
intergenerational upgrades
I
I 1AI4
k
Commu"I Facilities
r1FetErans Park & Athletlo�t 1e Aga 11�r $5 000
3 3 } 2 uck�reek Aari?fiase II 31 ? F.� $S 50; \ ,0100
i 3: 3
3P k41,
Newcireteri ';�!}3rase 1 ,i,r „ ! . v: r , ;
0.
.. ., 090:
•
_
Pos ;1 3 3 y of using Community
4
3
3
Lincoln Center Expansigf
$570,000
Development funds
5
5
5
Cyppress Grove Recreation Center
$750,000
$239,000
Delay until next bond issue I
6
7
6
7
6
8
LutherJones Landfiill
Neighhborhood Pool for the new "South" Community Park
'South"
$1,000,000
$2,000,000
I
Delay until landfill closes 1
Delay until landfill closes
8
9
7
New Community Park, Phase 1
Delay until the new hight school
9
8
9
Potential Tennis Court Project with the new high school
is developed. I
I
3
Park ,`
jWW&
9" Ce"':e�atadp t-u 4tradeXtstlnsl... :"r,.,
2 Provide Playgroundquipment Shade
Dq..
�00
„ gs).9Auo,. . , ,;-, �i:3,
Emerald Forest Lights
r���t'Tr� ca49��es aprd Packstops at Bee Creek Park
WoodcreekPark Lights
Cover basketball courts at Southwood Valley Athletic Complex
Pool Improvements
Adamson Lagoon Shotgun Slide
Additional shelter at Adamson Lagoon
Thomas Pool bathhouse renovation
Adamson bathhouse pitched roof
Park Acguitision
Northgate Park
May be requested through the
$30,000
FY2003 Budget Process
May be requested through the
$26,000
FY2003 Budget Process.
$35,000
$330,000
$50.000
$40,000
$150,000
through Facilities Maintenance
$85,000 budget
dedication or Community
$1,000,000 $1,000,000 Development funds
I
%; tal.Priari r COst' " ,,, .W „ 8 574i #j i
Updated: 6/7/2002
May 2, 2002
Mr. Steve Beachy, Director
College Station Parks & Recreation Department
1000 Krenek Tap Road
College Station, TX 77840
Dear Mr. Beachy,
I am writing this on behalf of the South Knoll Elementary School PTO. We are currently
addressing the need for a running track to be located on our campus. The physical education
teachers came to us with a proposal for a 115 mile cement based track with a rubberized surface.
The PTO Board unanimously voted to approve $10,000 towards the track and agreed to assist in
securing outside funding to complete the project. At this time we have met with Steve Johnson,
Superintendent of CSISD and Mike Ball, Deputy Superintendent for Finance and Business Services
at CSISD and they have agreed to fund the cement portion of the track. The PTO promoted the
track with a Family Fun Run/Walk as a kick off to the annual fundraiser, "Spring Fling" on April
13th. Profits from donations and T-shirt sales were earmarked for the track fund.
We are requesting that the city consider partnering with the school and the PTO with their financial
assistance in this project. We see this as an opportunity to demonstrate
the strong connection between schools, parks, and the recreational and fitness opportunities they
both provide in our community.
We would like to base our request for funding from the College Station Parks & Recreation
Department on the precedent set by many school/park partnerships evident throughout our
community.
-Eldstdug P,%Ft fleir5hips between our schools and community parks
Examples: A&M Consolidated Middle School Tennis Courts and Lighting/Electricity,
Electricity for lighting of high school tennis courts provided by the city, College Station Middle
School Natatorium.
-Where schooR and parkyand alrezdjacent to one aflotheFr and & partneirohip exists. -
Examples: Jack and Dorothy Miller Park at Rock Prairie Elementary, Pebble Creek
Elementary.
-Where the SchooR Supports Community Recreation
Example: High school and middle school running tracks and tennis courts, Elementary
school playgrounds for play, soccer, baseball, football and softball practices, Kids Club programs,
swimming lessons, recreational swim, and water exercise classes in the Natatorium.
-Park, Recreation and Open Space Master Plan
Under Strategic Goal 2 within this plan it states:
General Objective 2.2 College Station should continue to develop and maintain parks and
recreation areas jointly with other public agencies including Texas A&M University, College
Station Independent School District and Brazos County.
Specific Go&# H12 Investigate the feasibility of cooperative ventures with the College Station
Independent School District.
South Knoll Elementary is the only elementary school in CSISD that does not have a track. Recent
research shows that students at Rock Prairie Elementary have significantly higher scores on
cardiovascular fitness tests (timed, mile run) compared to students at South Knoll. Rock Prairie has
been able to implement a successful running program with the use of the track that is jointly
supported by the city and the school. At a time when childhood obesity is at an all-time high and
continues to rise, Type 11 diabetes is increasing at alarming rates in children, and physical activity
has decreased among children, we feel it especially critical that we provide a safe venue for
children and families to engage in physical activity.
We believe the surrounding neighborhood would benefit from the track since at this time there is no
park in the area that provides a running/walking track. Gabbard Park's trail has not been
maintained.
Presently, the bid for rubberizing the track is $21,648.00. The PTO has approved approximately
$11, 212.00. We are asking the Parks and Recreation Department to consider contributing $8,000 to
complete the track project. CSISD will fund the cement portion of the track at approximately $23,
500. The PTO is very excited to be able to contribute this amount of money to the track project.
South Knoll serves a significant number of families that have many socioeconomic challenges, so
the fact that we have the money to do this from our fundraising efforts, gives us a great deal of
pride in our school and the families that help to support it.
This request presents another opportunity for our schools and Parks & Recreation Department to
combine resources and services to benefit children and the community.
We look forward to hearing from you and would welcome the opportunity to schedule a meeting
with you to continue this discussion.
Sincerely,
Debra McCandless Shafer
PTO Board Member
696-6379 (H) 458-2724 (W)
cc: Dr. John Nichols, Parks Board Chairman
Mr. Ron Silvia, Mayor College Station
Senior Advisory Committee
Regular Meeting
Monday, May 20, 2002
College Station Teen Center
1520 Rock Prairie Road
MINUTES
Members Present: Phyllis Dozier, Annie Lee Finch, Billy G. Lay, Mary Jo Lay, Carol
Parzen and Joanna Yeager
Members Absent: Laura Holmes, Bill Kling, Haskell Monroe, Neal Nutall, Suzanne
Reynolds.
Visitors: Robin Stover, Volunteer
Staff Present: Marci Rodgers, Senior Services Coordinator
I. Call to order.
Bill Lay, Chairman, called the meeting to order at 10:05am.
II. Hear visitors.
Robin Stover was introduced as a volunteer.
III. Approval of minutes from regular meeting on April 29, 2002
Annie Lee Finch made the motion that the minutes be approved. Carol Parzen
seconded the motion. The motion passed.
IV. Marketing Sub -Committee Report (see attached report)
Carol Parzen presented the report for the sub -committee. The plan lists different
sources for the staff to use to effectively market the programs and events
sponsored by the City. New ideas created from the sub -committee included a fall
and spring "Kickoff' reception at the Teen Center. These events will highlight
and promote upcoming events and classes offered for seniors. Mary Jo Lay made
the motion to approve hosting a kickoff reception in order to allow seniors an
opportunity to view the selection of upcoming classes and events. Phyllis Davis
seconded the motion. The motion passed. The plan also includes listing a
separate phone line located at the teen center to be manned by a senior information
attendant. The number would include a recorded message listing events for
seniors when the attendant was not on duty.
The committee gave names of organizations to be considered for the Golden Eagle
monthly calendar. Marci will contact the organizations and pass along information
to the Golden Eagle.
V. New Member Applications
The committee reviewed the applications received to date. Joanna Yeager made
the motion that Frank Camplone, Yvonne Stevens and Betty J. Wilborn be
considered by the Parks and Recreation Board to serve on the Senior Advisory
Committee beginning July, 2002. Mary Jo Lay seconded the motion. The motion
passed. The committee will also consider a new Chairman and Vice -Chairman to
serve in July, 2002-2003. The new member recommendations and new Chairman
and vice-chairman recommendations will be placed on the July 9, 2002 agenda of
the Parks and Recreation Board for approval.
VI. Senior Services Coordinator report
(See attached report)
• Seniors Expo — Wednesday, May 29, 2002
• Day Trip to Calvert — Thursday, May 30, 2002
VII. Next meeting date and agenda.
The next meeting will be held on Thursday, June 24, 2002 at I0:00am.
Agenda items: Chairman, Vice -Chairman and new member recommendations,
more information on Fall Kickoff at Teen Center.
VIII Adjourn
The meeting was adjourned at 11:05am
STRATEGIC PLANS IMPLEMENTATION CALENDAR 2002
mmar consunanc
Submit
VS 3
presentation to
Presentation of draft
Determine plan
implementation
S 4.a
Urban Forest Plan
Ross
Parks Board
consuttanes report to
-ParksCounci
based upon
plan for Council
March 5e.
Boardor
Council's direction
consideratil
required
Board review of future
Complete
VS 4
Complete future
Maint.IForestry
recommendations
Board review of 2M
Board review of 3m
S 2.a
Parks Maintenance
Maintenance & Forestry
recommendations.
recomm. on 2112/02,
Develop recommend.
for future Parks
quarter.
q
quarter.
Standards
Curtis
Board review of I
I forfutureCIP &
Maint. Standards &
April 9t^
quarter 118102.
budget r cg�9uests
Daks,
CIP requests
VS 4
lntergenerationa/ Park
Ric
I
d�erry
Gabbard, & Brison
S 3.a
Facilities
Improvements bid.
Council reviews
VS 4
Developer incentives
Board review of
proposed
Board review of
S 4.a
to provide adequate
proposed incentives
incentives 1/24102.
Focus Group
parks
Steve
on 118102.
Focus Group
results.
w/developers 2128
April 9th
14
Complete Phase
Complete
4
Complete
Board review of
2m Board review of
recommendations,
Phase I
SS
4.b S
development of VPAC
Ric Il
needs assessment
needs assessment
cost estimates &
I
I
Construction
on 12/11/01
on 2/12102
present to Council
Develop master plan
VS 4 for new community
S 4.d park & landfill site Ric
Improve
VS 4 communication Weeklye-mail
S 8.a between Parks Board, Steve update to P&R
Council, P&Z Board initiated.
NOTE. S" 4ed items have been completed.
0AStrategic ming/Plan Calendars 2002/Timeline 2002.doc
ri
Board review of I Submit facility
proposed park needs for inclusion
needs: in 5-yr. CIP Plan
Presentation
related to Parks
Strategic Plan
moved to
6 Mo. Pending
m, Gabbard, Merry Oaks, Madeley, Woodway, and Spring Loop Parks
Presentation
related to Parks
Strategic Plan
moved to
6 Mo. Pendinq
Board review
of4- quarter
and yearend.
Park projects
completed by
year's end*
Revised May 16, 2002
Kris Lehde - Re: Lincoln Center Advisory Board applications Page 1
From: Lance Jackson
To: Kris Lehde
Date: 6/5/02 8:13AM
Subject: Re: Lincoln Center Advisory Board applications
Kris, I do not have copies of their applications. I can give you the names of the officers selected.
Eleanor Williams - Chairwoman
Mabelene Canto -Robinson - Vice Chairwoman
Debra Thomas - Secretary
Andrew Daily Sr. - Treasurer
Lance
>>> Kris Lehde 06/03/02 11:49AM >>>
Lance,
You had requested that an item be placed on the June Parks Board agenda for the election of new
members to the Lincoln Center Advisory Committee. Can you please send me their applications (you
may want to fax them), so that I can include them in the packets that I send out this week? I'll send you
an agenda once complete. The meeting will be held on Thursday, June 13th, at 6:00 p.m., at the
Conference Center, Room 105. 1 have to warn you that we have a lot of big items before you, so it may
be over an hour until we get to that portion of the agenda.
Kris Lehde
Staff Assistant
College Station Parks & Recreation
(979) 764-3414
CC- Niecey Harris
Mission Statement
On behalf of the citizens of College Station, home of Texas A&M University, the City Council will
promote and advance the quality of life of the community.
Core Values
a Collaboration and cooperation a Excellence in customer service
a Regionalism a Fiscal responsibility
a Active member of the Brazos Valley a Promote health, safety, and general well
community being of the community
a We support activities that promote a Promote involvement and participation of
municipal empowerment the citizenry
Identified Strategies
Vision Overall Core Services
Rank Rank
I 1 High level of quality and reliability for Streets, Utilities, Technology, with the capacity to meet current and projected needs.
2 2�Provide high quality public health and safety
3 4 Promote well planned neigborhoods suited to community interests and lifestyles
a. I proactive code enforcement
j 3 3 Be effective communicating - interdepartmental and to the public
a. Televising and web -cast Council and other important meetings and other initiatives.
b. Up-to-date website
c. E-Government Implementation
Parks & Leisure Services
9 Maintain a high quality parks system
15 Integrate the community with a system of Greenways and bikeways
14 Promote cultural arts
a. 'build a performing arts center
b. promote public art
c. library
12Promote comprehensive programs and related facilities that target all age groups
Planning & Development
1 I 5 Pass / implement UDO (update at set period)
2 11 Regurarly update the comprehensive plan
a. small area plannng
b. UDO
1 c. Guide growth through planned annexation
d. close coordination between economic development and development services
51 16 Regularly update the Park System Plan
31 10 Develop an Intermodal Transportation Action Plan
41 13 Promote revitalization and redevelopment of declining areas
Economic Development
31 7 Promote tourism
a, stand alone CVB
1 6 Promote 30160 corridor plan
a. Hotel Conference center
b. Zoning
2 8 Promote and strengthen diversification of the tax base and job base
a. Support Economic Development Corporation (provide good paying diverse jobs (pay and benefits)
b. Pursue development of second business park
c. Promote development and redevelopment in targeted areas
5/29/2002 1 1:44
Identified Strategies
Overall
Rank
1 High level of quality and reliability for Streets, Utilities, Technology, with the capacity to meet current and projected needs.
2 Provide high quality public health and safety
3 Be effective communicating - interdepartmental and to the public
4 Promote well planned neigborhoods suited to community interests and lifestyles
5 Pass / implement UDO (update at set period)
6 Promote 30/60 corridor plan
7 Promote tourism
8 Promote and strengthen diversification of the tax base and job base
9 Maintain a high quality parks system
10 Develop an Intermodal Transportation Action Plan
I I Regurarly update the comprehensive plan
12 Promote comprehensive programs and related facilities that target all age groups
13 Promote revitalization and redevelopment of declining areas
14 Promote cultural arts
15 Integrate the community with a system of Greenways and bikeways
16 Regularly update the Park System Plan
5/29/2002 11:44
ou nc'N I
C5;
.VS COON
M;
During i,�, ayretrek, th
. .........N
C6mI p1, 6dIt§'strategic
"' 11111.060ted', James: M assdy
be done," Councilman Dennis.
Moire tie hear visitdis p
Maloney said..
5f45' 0 ki!,id the' eginnih ,of,
The other . three vision cate-,
it
gories are parks and leisure
services, planning and devel—.'
devel-
opment and economic.
reads: behalf of theCit¢
opment.
(a0n
Passage of the city's Unified
Texas'A&M Urnversity, the City
Development Code, which
. . . . . . . . . . . . e`of the comet
falls under the planning and
development category, 'drew
special attention from the
council.
fioh's edft:',side that will
Other development issues.'
home to%the ,hotel amindd....'
pinpointed by council mem- ..
hers are to update the city's
enice 'center Attracting' Attracting'
dev' e-lo-piMR`t,`,the,,`a`ed
Ifirianc�e
comprehensive plan, develop
benefit tMNr`TWi Adis rid
an Intermodal Transportation 'that
�hA T,
�n,,PlxesTa is
Action Plan, update. the park'
system plan, and promote rede
OT
Other 'X
i
I vel
in declining.,
ment it Riao'.
velopment older,
go ,
areas.
The top economic develop.
cil are to proEM 0
bbangULJLI I9.".
ment priority is . the, city's Jobs
"30/60
corridor" plan, which
maintA
is the area on the College Sta-
system was e f i
0,04
00-0.
CD Z
(D
Z
t=
_0
.CD IVZ� M
Z__
rt
zk
plan. Afid
"This is just a:
I EAT.
ans, it is
%�k02-63 'S ubj&t,to change"
tern; ,
e council RON SILVIA..
ll 'Coege Station ma or
e regular meib ffig.
611ehhlng and ZdriNj,5C6rnmis_
within the strategic plan, but
ion "staement for the dbuncil. it it ,was .AmportAnt, to let. staff,
Of know which 'areas they felt the
Counei will promote 'and advance strongest about.....,.,._
unity "Wheif they go through the
Staffveport budget process; .they're going
to,:try and - d6'. it ,all;": Councjl=
tvl
man Scott Mear-s said. "But if
arks --,,`prioritYJ', Developing money - gets'tight, that's why
:, recreation progthm6 �for peo w6"d!d*hat.we did.":
�!ag s the
16�..b all ages,'_ ,�c&mecting, And i whilb the council was
I itliqla"O'k 0 hit, w w oWay' satisfied,with the list ofpr1ori6
. 9, , 911. i I hffid,itroedtlfi' `�ctiltur- ties I me t . nb6r§ acknowledged
listed , 14
erq,,a.%J`,,other., thatevents could,
',iunforeseen
U. 1 V6r 0114- ii, cause; some: items to be added
,,counc
xest�rlIAsAd. a '§tro'h"g inter,, or eliminated .'.....
r k t mg o get a per. "This is just.a 1 or,.
ffdfmffig,,9'rt§1 center built near Ron, Silvia said. --,."And like all
it is subjectchangeA -
the ri't6nfd rencecelit,ersite. ..plan' to .,!:f
®:Christopher p er' Fer ;ell'
it 0 `6 should li�W,'k`6nough, h r 's email
"
0 . points address is cferre11@the6ag1e.86m._-,.
Staff Comunentts on Urban Yowest MRnzger enq 1PIan
Meeting off° Monday, Janie 10, 2002
CfeIIinbrmB ? irk Q,mIillTeIrence Room at 3-30 pono
Staffs Raw5ted -. bill Cody, (Carla Robinson, Glenn Brown, Steve Beachy, Jane Kee,
Judy Downs, Kelly Templin, Mark Smith, and Nanette Manhart.
Staff Piresent. Steve peachy, Eric Ploeger, Judy Downs, Carla Robinson, Ross Albrecht.
]Boss stated that the chapter pertaining to Risk Management was expanded to include
wording on hazardous trees, site distance, and street tree management.
He suggested that if a Risk Management policy is created, then it should address trees on
electrical easements that can cause hazards.
Carla asked if the idea of the plan was to centralize tree maintenance. Ross said that
maintenance will be interdepartmental, Steve said that if implemented, there would be a
plan in place to address any future problems that could occur. This would allow the City
to be more proactive than reactive.
Judy said that it is important for people to know that the City only has two employees
working on tree care at this time. She agrees with the incentives for planting trees on
private property, and recommended that the responsibility for maintenance be placed on
the property owners. She thinks that hazard evaluation and risk management are
important. She suggested that the Greenways program tape on the education, habitat, and
community awareness issues if the plan is adopted. She asked if the (City°s Electrical
Division has been trained on tree pruning. Doss said that they contract this service out.
Judy suggested educating people on how to prune trees properly. Steve said that the plan
tries to address a process for trimming and pruning trees.
Carla said that from a Risk Management point of view, any liability that the (City could
incur would be the result of the City`s awareness of a hazardous condition, and
negligence in correcting the problem. The question arose whether the City would be
more liable if a plan were in place. She said that as long as there are pruning and
trimming procedures in place, the City could be liable if something happens.
Judy suggested that the plan be adopted in its entirety.
Carla said that compared to having a plan or not having a plan in place, it would be more
beneficial to have a plan in place. She added that the City would be in a better position to
decrease liability. (Although, she would have to confirm with Harvey.)
The question was asked if the City did privatize tree planting, would the property owner
be liable for trees planted on private property that may pose a hazard to the public? Also,
how would this be enforced?
ct
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WLL, co^ 'r-e—cr, c 4,1
R Albrecht notes for
Staff Recommendations portion of Aaenda Item Cover Sheet
1. DeveloD/imDlement/maintain a Risk Manauement Strateev for:,
- All trees on municipal property (street ROW, parkland, drainage/utility ROW, and greenways)
- Tree management in electrical easements (private property)
- Trees that originate on private property that effect visibility, traffic flow, electrical distribution, etc.
a. Should address hazard trees and trees that are creating a hazard
b. Need to include:
- Systematic inspection
- Hazard id and evaluation training
- Documentation
- Control of the hazards in a timely manner
- Review of program and its ability to meet goals, with recommendations to meet goals
2. Develo-ohmolement cvclic nruning for:
- Parkland, municipal building, greenway sites
- Street trees
- Electrical easements (already in place, but specifications need to be updated)
a. Include review of these programs and ability to meet goals, with recommendations to meet goals
3. Tree Plantine Initiatives
- Continue tree planting efforts at new facilities/parks
- Develop/implement reforestation plans for older facilities/parks
- Street tree planting (?), or incentives for plating on private property
a. Planting efforts should strive for species and age diversity at all locations
b. Development/implementation of planting and clearance specifications (attach to UDO?)
- Tree set back from curb lines
- Tree spacing along street ROW (?)
- Minimum root zone size
- Sight distance triangles
- Various sizes dependent on intersection type
- Min/max heights within the triangles
- Visibility of traffic control devices
- Roadway speed dependent
- Street layout dependent
- Minimum height clearance for sidewalks, curb lines, center line of streets
4. Tree Preservation
- Require tree plans on all projects (public and private) that could effect municipal trees
- Develop educational material on working around existing trees to be distributed to:
developers
contractors
architects
engineers
5. EmerLyenev Management
- Incorporate emergency tree management (after debris clean up/removal)
6. Community Awareness
- Development and distribution of educational materials addressing FAQ's
- Conduct annual Arbor Day Ceremony
6/7/02
RECOMMENDATIONS RE: URBAN FOREST DRAFTPLAN FROM JANE KEE &
NANETTE MANHART
1. Make development of the GIS data/process a priority as soon as possible.
2. Expand Streetscape Ordinance Street Tree requirements to include Single Family
developments.
3. Analyze resources to see if inspection services can be provided to insure that required
tree barricades and/or other tree protection methods are in place prior to and during
all construction phases.
4. Coordinate with other agencies (public, private, or non-profit) who have jurisdiction
or interests within the City to promote and protect the Urban Forest. i.e. TxDOT,
TAMU, BGC, etc.
5. Assess economic impact of the Urban Forest on the City as a whole. Be able to
quantify
uanti y the value of these trees.
6. Recommend an expanded tree list of species appropriate for this area to increase
diversity.
Recommend completion of Tree Preservation Planning section that was not complete
in the draft version of report.