HomeMy WebLinkAbout12/12/2000 - Regular Agenda - Parks Board***AGENDA***
CITY OF COLLEGE STATION
PARKS & RECREATION BOARD
Regular Meeting
Tuesday, December 12, 2000
Parks Conference Room
1000 Krenek Tap Road
7:00 p.m.
1. Call to order.
2. Hear visitors.
3. Pardon — Consider requests for absences of members from meeting.
Approval of minutes from Regular Meeting of November 14, 2000 and Special Meeting of
December 5, 2000.
5. Report, discussion, and possible action regarding a roller hockey or skateboard park.
6. Report, discussion, and possible action regarding the City Center Project.
7. Report, discussion, and possible action regarding the schedule for Veterans Park and Athletic
Complex.
8. Report, discussion, and possible action regarding the scope of a Fees Consultant.
9. Update, discussion, and possible action concerning a special venue tax.
10. Report, discussion, and possible action concerning the Crowley Tract parkland dedication.
11. Discussion, consideration, and possible appointment of Parks and Recreation Board members to
serve on:
• A subcommittee to investigate the feasibility of cooperative ventures with the College Station
Independent School District;
• A subcommittee to investigate the feasibility of cooperative ventures with Texas A&M
University on facilities and programs;
• A Lick Creek Park subcommittee.
12. Discussion, consideration, and possible action regarding City Council Vision Statement #4
(Cultural Arts and Recreational Opportunities),
• Strategy #1 (More Emphasis on Making Parks More Intergenerational),
• Strategy #2 (More Interaction Between Parks Advisory Board and Planning and Zoning and
Shared Vision with Council),
• Strategy #3 (Continue to Update Comprehensive Plan Regarding Parks System),
• Strategy #4 (Connectivity Between Greenways and Parks),
• Strategy #5 (Continued Emphasis on Parks Maintenance to Quality Standards through the
Budget Process),
• Strategy #6 (Develop Programs and Facilities for Senior Citizens).
13. Consent Items:
Capital Improvement Projects Report.
Discussion of next meeting date and agenda.
14. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made 48 hours before the meeting. To take arrangements call (979) 764-3517
or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and
Cable Access Channel 19.
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
Name
Request Submitted on (date)
I will not be in attendance at the meeting of Jv- C A"k--"fr- Zi z oco
for the reason(s) specified:
` - ^�- ,fi , ;,;
Signature
66h 0"roc
This request shall be submitted to the office of the committee/board secretary prior to the
meeting date.
o:board/absenteeform.doc
*V-'*Minutes*,
Regular Meeting
1
Parks Conference Room
1000 Krenek Tap Road
t,
Staff Present. Steve peachy, Director of Parks and Recreation, Eric Ploeger, Assistant
Director; Pete Vanecek, Senior Park Planner; Curtis Bingham, Parks
Operations Superintendent; Linda Waltman, Recreation Superintendent;
Kris Startzman, Board Secretary.
Bozrrd Members Present- Chris Barzilla, Chair; George Dresser; Co -Chair; Bill Davis;
John Nichols; Jon Turton; Glen Davis; Glenn Schroeder
(arrived late); Laura good, Alternate.
BoRTd Members Absent-. John Crompton, Alternate.
Guests. Amanda Kludt, 2302 San Pedro, College Station, Texas 77845
Sarah Gette, 1600 Southwest Parkway #902, College Station, Texas 77840
n. Cell to order-. The meeting was called to order at 7:05 p.m.
2. Hearr vishors. No visitors spoke at this time.
�o Pardon — Consider requests fbr absences of members from mneeflnE- John
Nichols made a motion to accept the absence of John Crompton as excused. Glen
Davis seconded the motion. All were in favor, and the motion passed
unanimously.
40 Approvml of m nunttes from Regulzr Meeting of 140vember 1169 2000, and
Speei%l Meeting of December 5, 2000. The Board agreed to table both minutes
until the January meeting. No motion was made on this item.
5. Report, discussion, and possible aetlon rregzTfflog a Iro lerr hockey or
skateboard park. Amanda IGudt and Sarah Gette, Recreation, Park, and Tourism
Sciences students at Texas A&M University, had been researching skate parks as
a semester project and brought their findings and recommendations to the Board
(see attached PowerPoint presentation). The presentation included such topics as
o Evolution of skateboarding
o Steps to obtain a skate park
0 Site selection
o Ramp material for construction
m Several companies that build skate parks
o Park operation (public/private and fenced/open)
Parks and Recreation Board
Regular Meeting
Tuesday, December 12, 2000
Page 1 of 5
• Insurance
® Recommendations
The recommendation of the students was a company called Spohn Ranch,
Incorporated. They also recommended building an above -ground facility, which
they felt would be more economical than a concrete facility, and easier to change.
Steve reminded the Board that technically, there is only money budgeted for a
roller hockey facility. He went on to say that hopefully the public hearing in
January could help determine the scope of the project. The Board discussed
several locations for such a facility.
After some discussion, a public hearing was set for Tuesday, January 30, 2001, at
the City Hall Council Chambers (1101 Texas Avenue) at 7:00 p.m. The public
hearing will be advertised on Cable Channel 19 and in the newspaper. No motion
was made.
�o Report, discussion, &mid possible aeflon rreg.%rdhME the CpV Center project'
Steve updated the Board on the City Center project, a concept being developed by
a special committee appointed by the City Council. He went over a map of the
proposed project, and stated that the concept is to obtain a location for a new City
Hall complex and to try to consolidate some of the City services into one centrally
located area. The concept also provides an area that would promote private and
commercial development.
The recommended area for the City Center is between Highway 6 and Texas
Avenue, and Krenek Tap Road and Harvey Mitchell Parkway. Steve stated that
there would be a formal presentation of the concept during the next City Council
workshop on December 14, 2000, and invited the Board to attend the workshop.
This was an informational item only, and no motion was made.
7o Report, dfIlocunion, mod possible ncflon regarding the schedule for Veter2us
Fzirk nad Atthpefic Complex-. Eric Ploeger passed out the schedule for the Phase I
design of Veterans Park and Athletic Complex (see attachment). He stated that
the Development Services Department would be involved with some of the
platting issues involved with the design.
Steve reminded the Board that there are several other projects that are ongoing in
conjunction with Veterans Park and Athletic Complex:
a. The Veterans Committee is working on a memorial for the park.
b. The Parks and Recreation Department is working with the College Station
Soccer Club, which is interested in building a facility at the park, in
conjunction with the City, that would facilitate some of their registrations,
meetings, and equipment.
C. Soil tests of the park are now underway.
d. The Department is working with the Public Utilities Department which
has hired a consultant to look into the feasibility of using fluid from the
Carter Creek Treatment Plant to design and build a distribution system
Parks and Recreation Board
Regular Meeting
Tuesday, December 12, 2000
Page 2 of 5
that could be used for irrigation. Veterans park and Athletic Complex is
targeted to be the first customer.
John Nichols asked if the Veterans Park and Athletic Complex Subcommittee
could meet before the January Board meeting. Eric responded that once he
receives the conceptual drawings from the engineers, he could then set up a
meeting. This was an informational item only, and no motion was made.
�o Report, dt5ct wtonn, and possible action regzrding the scope of a Fees
Consu tz nto Steve stated that the Department had its first meeting with the
consultants on December 4, 2000. The consultants then met with representatives
from each division of the Department and went into great detail regarding what
would be needed for their report. He went on to say that staff would submit all of
the information to the consultants before the Christmas holidays.
The consultants will then plug all of the information they have received into a
formula to compute the cost for each program and service offered by the
Department. From there, they will look into how the fees equate to the approved
policy that has been adopted by the City Council for the services that the City
provides. A report of the findings would then be submitted to the Board in
February and then to the City Council as part of the Strategic Issues.
Glen Davis asked if the Department intends to meet with the Board's Fees
Subcommittee. Steve responded that meeting with the subcommittee would be
part of the process.
This was an informational item only, and no motion was made.
9. Update, discuosionn, and po5sibie action concerning ring a spec W venue t2xo Steve
stated that a copy of the report from the City Manager to the City Council
regarding the special venue tax was included in the Board packets. The memo
stated that "it appears that neither the motor vehicle rental tax nor the local hotel
tax authorized by this legislation may be used as a revenue source to pay for a
parks and recreation system venue project." Steve does not know what the
Council intends to do with the information. After some discussion, Chris Barzilla
stated that he would feel better hearing from the Council about whether they were
in favor of the tax or not. John Nichols asked if it is on a future Council agenda to
revisit the issue. Steve responded that he was not aware of it if it was. Glenn
Schroeder is concerned that the Council has not heard anything positive from City
staff regarding the possibility of using the special venue tax at Veterans Park and
Athletic Complex. Chris stated that he had gotten feedback from the
Comptroller's office stating that using the venue tax to support the facility was
legal. He will try to obtain a letter from the Comptroller to that effect to submit to
the City Council.
M
Parks and Recreation Board
Regular Meeting
Tuesday, December 12, 2000
Page 3 of 5
10. Reporrt, discussion, aaad possible aeflon cormceraflug time Crowley Tract
parkland dedicationo This report was an update to an item on the June agenda,
wherein a developer proposed to incorporate a parr system early in the
development. Proposed were three separate parks that would be linked by a trail
system. The amenities would be a couple of tennis courts, a basketball court, a
picnic pavilion, and a pond with a fishing pier. The parks would be equivalent to
approximately 12 acres and the proposed trail system would be approximately
seven acres (totaling around 19 acres). It is the developer's intention to convey all
of the acreage to the City of College Station. The Board would later have the
opportunity to approve the design specifications prior to construction.
Steve stated that the developer has already begun working with Park staff and
intends to present the conceptual proposal to the Board during the February
meeting.
This was an informational item only, and no motion was made.
H. Dimus ion, congideratlon, and possible appoiutment off ft, u-ks amid Recmezfion
Board members to seu-ve ormo
0 A su bcoaffmittee to Ilnvestngate time feRgih llty of coopemtive vermturres
vial the College S tIlorm Independent School District,,
0 'i subcommittee to nrmvesftigate the ffeasibtuty of coolpelratIlve 'Ventures
with'Ter,.95 A& \1 Urmiveir&y on ffae li lleo zod, pEmgim1If�li 59
0 A Lick Creek } zrk,, subcommittee.
The following Board members were appointed to the following subcommittees:
0 ChHs Bar zilla and Glen Dnvisa To investigate the feasibility of
cooperative ventures with the College Station Independent School District.
0 John Nlchols and (George Dresser. To investigate the feasibility of
cooperative ventures with Texas A&M University on facilities and
programs.
Dolan Crompton and Laura Wood- kick Creek Park.
Chris Barzilla made a motion to approve the appointments. Glen Davis seconded
the motion. All were in favor, and the motion passed unanimously.
Steve asked Kris to make a list of subcommittees that the Board is currently
serving on and to distribute it to the board for the January meeting.
no Di5cuooion, consideration, and possible action LregailrdIlng City Council Vision
Statement 96 (Cult➢ it al Arts and Recreational Opportunities). Steve stated
that the Department has an agreement with the Recreation, Park, and Tourism
Sciences (RPTS) Department at Texas A&M University to complete the
Intergenerational Park Study. A report on the findings will be submitted to the
Board in February 2001 and to the City Council in March 2001.
Parks and Recreation Board
Regular Meeting
Tuesday, December 12, 2000
Page 4 of 5
There is a second agreement with RPTS to complete part of the work on the
recommendation to improve accessibility to our existing parks. A report on the
findings will be submitted to the Board sometime in the spring.
0 Stirategy Nn (More Emphasis on Making Parks Moire
There was no discussion under this item.
0 Strategy #2 (Moire Interaction Between Parks Advisory Board and
planning and Zoning and Shaiii-ed Vision with Council). There was no
discussion under this item.
0 Strategy #3 (Continue to Update Comprehensive flon Regarding Parks
System). There was no discussion under this item.
0 Stimtegy M (Connectivity Betweem Gireenways and ]FRAM'. There was no
discussion under this item.
0 Straft Q
gy #5 �Confihiued Emphasis on Parks Maintenance to unity
tarn land &rouv gh the Budget Process). There was no discussion under this
item.
0 Strategy #6 (Develop Programs and Yaciflfles for Senior Citizens)- Steve
informed the Board that the Department has submitted a proposal to the
Eisenhower Leadership Development Program to do a feasibility study for the
senior facility and programs. The proposals will be reviewed through
December 20, 2000, and if the Department is selected, then that group will
work on the issue related to senior facilities.
13. Consent Hems.
Capiftt ff mpirovement Firoectg Report-.
o John Nichols asked what the status of Madeley Park was. Steve
responded that the Department had talked with representatives from
the City of Bryan who seemed favorable about a joint project with the
City of College Station to develop the park. A tour of the site had
been scheduled for December 12, 2000, but will have to be
rescheduled due to weather conditions on that date.
o John Nichols asked about an update of the Recreation, Park, and Open
Space Master Plan. Steve stated that to do a comprehensive update of
the plan this year would be difficult without putting aside other
priority capital projects. Glen Davis suggested that the lWaster Plan
Subcommittee could meet to start reviewing the plan.
Discussion of next meeting date and agenda. The next Parks and
Recreation Advisory Board meeting will be held on Tuesday, January 9,
2001 at 7:00 p.m. at the Central Park Conference Room.
14. Adjourn. The meeting adjourned at 9:50 p.m.
Parks and Recreation Board
Regular Meeting
Tuesday, December 12,2000
Page 5 of 5
12/07/00 15:08 FAX 979 764,3899 COCS PURCHASING
11/20/00 09:14 FAX 972 490 3040 D N G & ASSOCIATES
i
rlwximu
Helping 4Gayemment Serve The People
Mr, Jeff Kersten
Budget and Sffimtegic planning Mataager
City of College Station
1001 Team Avenue
College Station, Texas 77840
November 17, 2000
We have reviewed time i'nforination provided in your October 23, 2000 letter requesting a
cost proposal for oonducting a review of user fees in your Parks and Recreation Der ent. We
estimata a study of this scope to require 120 hours of consW ing time that includes all site visits,
data collection, data analysis, and report preparation. The fee for this study would be $14,950,
including any travel related expenses.
Although we mflmate this project to requln more hours than the Development Services
study, we Rill split the fours between Muk Carpenter and Geoffrey Leach. My. Carpenter will be
thz project wa ger a6d be on -site for the initial data coPection and to present any repots to the
City. Mr- Lemch will assist W Catpent er in data collection, in viewing, and report preparation.
The following section offers an overview of the initial press and what information
Mark and Geoff will weed to get started, We realise that all the information may not be available
for the fiu9tial meeting, but we wanted to gage City staff a lead stan on the data collection. The
iui ial Meetings wall serve to clarify what information the consu,hing stuff will require. If any of
tkis infmmadon is unavailablc Mr. Cupeater will explore other options with you during those
meetings.
The cousultamffi will need to meft with representatives £rorn within the Parks and
Recreation Department responsible f'or fev collection. Since these interviews usually require
going into a great dean of detail, they need to prepue as thoroughly as possible before it arrive on
site.
The followij2g smas axe ar lyzed ahem we conduct a User Fee Study in Parks and Recreation:
I. The FEE SCBEDULE itself® What is each fee area? How is it defined? This information
may be obtained from each division, the City Secretary, or the Finance Department,
dgending an the locality ( e will assume that the fee schedule you sent with your letter
is the comprehensive listing, with the possible exception of some recreation classes).
2. WHAT DIVISION is uhimaaly responsible for fee collection.? Once we identify all the
fee arias that will be studied, we need to determine the area responsible for collection of
the fee.
3. A7110 participates in providing the service where the fee is collected? More than one
division may partioipate in the fee activity pnd we will need to identify all contributing
divisions and related personnel.
13601 Preston Rd., Suite 40OW o ®albs, TX 75240' 0 972.490,9990 • Fax: 972.490.3040
12/07/00 15:08 FAX gig 704 3899 COCS PURCHASING 2002
11/20/00 09:15 FAX 972 490 3040 D X G & ASSOCIATES [a003/003
4. HOW MUCH T1 ME does it take per person to provide that service? This area requires in-
depth intmiews with supervisory and management personnel as well as persons directly
involved in fec� related a0vitim.
S. HOW MANY units of service does the City Provide to o ee that service? We require the
aumber of participants, to 9 reenters, hours of rental, etc. that are involved with each fee
area. This iufbrmaion allows us to calculate overall levels of effort and ultimately allows
us to project p®te ntial revenue anhanacemeentso
6. Hour much total re'venue was collected du ing FY 1999-2000? We will need this
information to analyze collection levels vemus the costs of proviftg these fee related
services.
Specifac documents and information that we typically razed immediately area
Detailed mtpeuditm reports that identify budgeted expenditure line items in each
dep =ennt. These report should be for the 2000-2001 Aiical year. We will also be asking
ftar=@nts to identify specific line items (as put of the lWe item expenditure analysis)
that age fee rr®lat@d and those that shoBld not he allocated to fee amas.
Detailed salaU schedules that list the authorized positions in each d@paytment by name,
job tide, annual spa and if fe position is ill time or part-time. We are only concerned
with employees who are Genceml F=d employegs.
®rdir Ices/legislati®ra that authors the flees and f® amount of the feeso
Genl descriptions of tho depneat, including an organizational chail and a narrative
on the diffefent m vices and activities, if available.
``workload data, including ties number of leagues, registrations, field's maintained, acreage,
etc. in the most recent complete fiscal period.
Mark Carpenter will be contactkg you to discuss specific dates and tare �,4 Ia :, t
c®mpletiono �i® expect nine it�iteala�s danri� tine ��ek ®f l�®arembe8 2 or December 4
Think you for your consideratfou of this pmposaL Please contact Mark Carp e
have any ftutheg, quesdons.
sirncePely,
*�4:1
'0414 /' Dark S. Epstein
Regional ``dice President
Xea Charles Cryan
I. Marls Carpenter
Exhibit "A"
Scope of Services
The PROJECT is for the preparation of a user fee study for Parks and Recreation,
which includes the following services:
A. Meet with the Director of Fiscal Services, Budget & Strategic Planning
Manager and the Director of Parks and Recreation and other city staff to
initiate the project;
B. Initiate data collection efforts;
C. Meet with Parks and Recreation staff to determine user fee services
provided;
D. Meet with Finance, Budget & Strategic Planning, and Parks and
Recreation staff to develop initial cost/revenue allocation factors;
E. Conduct interviews with department directors and key departmental staff,
F. Conduct a cost/revenue match -up of user fee services;
G. Develop and review Study assumptions and methodologies;
H. Prepare and review Draft Report
I. Prepare Final Report;
J. Present study results and Final Report to City management.
`W The City o
`000College Stat
Embracing the Past, Exploring the Future.
Office of the City Manager
P.O. Box 9960 ® 1101 Texas Avenue ® College Station, TX 77842 ® (979) 764-3510 • FAX: (979) 764-6377
www.ci.college-station.tx.us
TO: Honorable Mayor and Council
FROM: Tom Brymer, City Manager 10,
DATE: November 14, 2000
SUBJECT. Venue Tax Information
During the September 28"' City Council Workshop meeting the Council requested the following
information regarding the use of a venue tax to fund construction of Veteran's Park:
1. Follow-up on the amount of Parkland Dedication Funds.
2. The possibility of moving the fences on Central Park softball fields to accommodate different types of
league play.
3. The amount of money softball tournaments generate in College Station.
The amount of Parkland Dedication funds was reported to the Mayor and City Council via memorandum
on October 10, 2000. The remaining two items are addressed in the attachments to this memo.
According the Steve Beachy, the possibility of expanding the fence line beyond the existing 275 foot limit
is hampered by the location of the outfield light poles at the Central Park Softball Complex and the
lighting requirements of larger fields. He reported that all other fields also have obstructions within 25
feet of their outfield fences.
The amount of money generated by softball tournaments in College Station is reported by listing the
number of events sponsored by the Parks and Recreation Department in 2000 that generate room nights.
Finally, attached is a survey our Budget office did on the Texas venue tax. It appears that neither the
motor vehicle rental tax nor the local hotel tax authorized by this legislation may be used as a revenue
source to pay for a parks and recreation system venue project.
Please contact me if any additional information is needed.
cc: Glenn Brown, Assistant City Manager
Parks and Recreation Advisory Board
Steve Beachy, Parks and Recreation Director
Attachments: Venue project tax memorandum.
Venue tax parameters and application in Texas cities.
o:group/admin/corr./Tom/Venue Tax Memo111400.doc
Home of Texas A&tM University
1111�111111!11!1 1111111111111111111 1111111111 11,111,11,
A,
M
P. O. Box 9960 - 1101 Texas Avenue
Tel: 409 764 3500
October 30, 2000
MEMO UM
TO: Tom Brymer, City Manager
FROM: J teve Beachy, Director of Parks and Recreation
SUBJEcr: Venue Project Tax
College Station, TX 77842
D E .EO.WE
0 CT 3 1 2000
CITY MANAGER'S OFFICE
CITY OF COLLEGE STATION
I have attached the information related to the Venue Project Tax that was requested by the City
Council.
A site plan of the Central Park Softball Complex that illustrates the limitations of
expanding those fields beyond the existing 275-foot fence lines. A major concern is the
16 outfield light poles and the additional lighting requirements that would be inherent
with larger fields. Also, every field has obstructions within 25 feet of the outfield fences.
A list of tournaments conducted in 2000 is attached. This list includes the type of
tournament and the outfield fence requirement for each tournament.
A memorandum from Eric Ploeger that includes cost estimates for two potential projects
that could be supported by the Venue Project Tax. They include one option that would
build the 13-field soccer complex and another option that would build a five -field softball
complex. If either of these options is considered by the City Council, I would
recommend a much more detailed financial analysis of all cost and revenue estimates be
completed prior to committing to either project.
A final attachment illustrates the number of events sponsored by the Parks and
Recreation Department in 2000 that generated room nights. This list includes the event,
number of participants, and the estimated number of room nights generated for each
event.
Please let me know if additional information is required. Also, we -have not presented any
information to the Brazos Valley Lodging Association regarding the Venue Project Tax. Please
let me know if you would like to schedule a meeting with this organization.
cc: Glenn Brown, Assistant City Manager
Home of Texas A&M University
21
� Irl LL
KRENEK TAP RD.
r,
� o (Z�D
00
a
W WALK 0
TO FALL 2 ST®
(PART OF BIKE LOOP PROJECT)
W FEM
Dumber of
Tournaments
*High School Varsity
1
*High School Junior Varsity
1
*10 & Under Girls Fast Pitch
4
*12 m 14 & Under Girls Fast Pitch
3
*16 0 13 & Under Girls Fast Pitch
2
ens Slow Pitch
2
Dens Fast Pitch
3
US Olympic Softball Team
1
Big 12 Softball Tournament
1
*Number
ur b r o ;ield',i i limits number
u- ;bof teams
Fence
Distances
200'
200'
175'
200'
225'
300'
250'
200'
19072207190'
P. O. Box 9960 - 1101 Texas Avenue College Station, TX 77842
Tel. 409 764 3500
TO: Steve Beachy, Director of Parks and Recreation
FROM: Eric Ploeger, Assistant Director of Parks and Recreation
SUBJECT: Venue Tax - Cost Comparisons for Veterans Park and Athletic
Complex.
Attached are estimates for capital costs, operational expenses, and revenues for a 13-field
soccer complex and a 5-field softball complex.
Capital Cost $5,000,000
One-time Purchase 141,000
Annual Mamtenance 170,000
League Operation Expense 98,000
One-time League Expense 15,00(t
Annual Revenue 186,00(t
Capital Cost $5,600,000
Maintenance Cost (one-time) 148,000
Maintenance Cost (annual) 244,000
Revenue (tournament rental) 1,200
Adult League Revenue 6,000
Home of Texas A&M University
SOFTBALL PROJECT PRELIMINARY -COST ESTIMATES (5 Field )
1 parking lot - 60spaces per field (concrete)
$450,000
Entry road - 1,450' x 40' wide @ $140 per linear ft.)
205,000
Utilities - electric, water, sewer
70,000
Softball fields - 300'-310' fences, light, and irrigation
(Amounts are per field)
Fences
$36,000
Irrigation
8,000
Lighting
75,000
Bleachers, benches
14,000
Shade covers
12,000
Dugout covers
5,000
Sidewalks/Paving/Curbs
40,000
Sign
2,500
Storm Drainage
14,000
Drinking fountain
2,000
Scoreboards
10,000
Misc. (topsoil, grass, bases, etc.)
20,000
Field Drainage System
10,000
SUBTOTAL
$308,500
5 softball fields 1,542,500
Landscaping 65,000
Parking lot/Street lights 240,000
Drainage structures 18,000
2 Softball rest room/concession buildings (expandable) 1,000,000
Basic maintenance building 200,000
Batting Cage 150,000
Playground 30,000
SUBTOTAL $3,970,500
Contingency (10%) 397,050
Professional and Administration fees (13%) $567,781
TOTAL. $4,935,331
Page 1 of 5
O: \budget\cip\fy99bond. doc\ l 3-May-98
League Fees
(Excludes maintenance, lights, etc)
Revenue
League
Operating Expenses
Net
teams
entry fee
total
umpires
trophies
tshirts
TAAF/ASA
Spring Adult Softball
200
$ 325.00
$
65,000.00
$
27,000.00
$
1,050.00
$
3,120.00
$
5,200.00
$ 33,830.00
Summer Adult Softball
200
$ 325.00
$
65,000.00
$
27,000.00
$
1,050.00
$
3,120.00
$
5,200.00
$ 33,830.00
Fall Adult Softball
200
$ 325.00
$
65,000.00
$
27,000.00
$
1,050.00
$
3,120.00
$
5,200.00
$ 33,830.00
Winter Adult Softball
75
$ 285.00
$
21,375.00
$
9,000.00
$
350.00
$
1,040.00
$
1,950.00
$ 10,985.00
User fees
8775
$ 5.00
$
43,875.00
$ 43,875.00
675
$
260,250.00
$
90,000.00
$
3,500.00
$
10,400.00
$
17,550.00
$ 138,800.00
Tournament Entry
Fees
Net
entry fee
total
umpires
trophies
Other
Girls Fast Pitch Invitationals
9
$ 185.00
$
29,970.00
$
12,960.00
$
2,700.00
$
2,700.00
$
11,610.00
Adult Invitationals
9
$ 125.00
$
28,125.00
$
8,100.00
$
2,250.00
$
2,700.00
$
15,075.00
Adult City League
8
$ 75.00
$
9,600.00
$
4,608.00
$
2,000.00
$
2,400.00
$
592.00
School - UIL & TAPPS
3
$ 125.00
$
6,000.00
$
2,880.00
$
900.00
$
900.00
$
1,320.00
State/Regional/National Tourn.
3
32
$
73,695.00
$
28,548.00
$
7,850.00
$
8,700.00
$
28,597.00
Gate Receipts
Net
spectators
gate
workers
Girls Fast Pitch Invitationals
9
1296
$
5,184.00
$
1,890.00
$
3,294.00
Adult Invitationals
9
1800
$
7,200.00
$
4,032.00
$
3,168.00
Adult City League
8
$
-
School - UIL & TAPPS
3
384
$
1,536.00
$
1,344.00
$
192.00
State/Regional/National Tourn.
3
2400
$
12,000.00
$
2,016.00
$
9,984.00
32
5880
$
25,920.00
$
9,282.00
$
16,638.00
Batting Cage Revenue
Net
days
users
total
supplies
elec.
workers
1
216 1
1728
r $
6,912.00 j
$
2,500.00
0 $
2,500,00 I $
42.00 {
$
1,870.00
Pro Shop Sales Concession sales $ 185,905.00
Annual operating budget
Labor
annual
$
64,00000
Postage
annual
$
2.560.80
Supplies
annual
$
2.880.08
Printing
annual
$
4.800.00
Adxmdiz|ng
annual
$
5.440.08
Memberships &Subscriptions
annual
$
1.800.00
Phone
annual
$
4.800.00
Tnaxo| &Troining
annual
$
3.000.80
imdernmbwmbmdm
annual
$
1.800.08
uniforms
annual
$
758.00
repair &replacement
annual
$
750.00
hospitality
annual
$
2.500.00
rooms/rentals for meetings
annual
$
1.600.00
promotions
annual
$
2.250.00
office equipment
initial
$
15.000.00
PROPOSEDBUDGET
OR MAINTAINING
VETERANSPARK BA
ACCOUNT # & DESCRIPTION COMMENTS AMMOUNT
SALARIES:
1111 — Fulltime Labor, Ben.& Sal.
1 Crewleader
28,306
1 Equipment Operator
25,853
1 Groundsworkers
23,673
1113
— Temp & Seasonal
1 40/hr. seasonal
14,560
1120
— Overtime
2,000
1210
— FICA
included in above figures
1220
— Retirement
included in above figures
1230
— Group Health
included in above figures
1231
— Group Life
included in above figures
1240
— Worker's Comp
613.25
1250
— Unemploy Comp
0.00
SUBTOTAL SALARIES
95,005.25
SUPPLIES
2110 — Gen. Office Suppl.
note pads, pens, pencils etc.
70
2210 — Fuel
2,500
2240 — Minor Tools
shovels, rakes, misc. tool (yearly)
500
2310 — Chemical
herbicide, msma, weed control
395
2320 — Pesticide
dursban, diazinon, award
780
2330 — Janitorial
toilet paper, trash bags, chemicals
2,000
2340 — Botanical
fertilizer, seed, sod
4,970
2510 — Uniforms
each year thereafter
504
2540 — Accessory
rain gear, safety gear, etc.
200
2720 — First Aid
first aid supplies
60
SUBTOTAL SUPPLIES
10,544
MAINTENANCE
3210 —
Motor Vehicle
1 crewcab truck
2,200
3220 — Machine/Tool
equipment/implement repair
690
3221 —
Tractors
1 "770" tractor, 1 bat wing mower,
5,000
1 "0" radius ouot-front mower
1 "5200" tractor w/loader
3222
— Trim Equipment
normal supplies, repairs
1,100
3230 — Radios
repairs
700
3231
— Phones
330
3240
— Pumps /Motors
irrigation
1,500
3250
— Recreational
bases, paint, nets, etc. (annually)
2,500
3321
— Service Lines
bubblers, hose bibs, pipe
200
3326
— Irrigation
heads, controllers, etc.
875
3410
— building
fire extinguishers, paint, repair
1000
3490
— ADA
400
3510
— Grounds
top soil, signs, repairs chalk
8,335
3530
— Recreational Lighting
ballfield/area light bulbs, etc.
1,690
SUBTOTAL MAINTENANCE 23,710
PURCHASED SERVICES:
4171 — Drug Testing
4220 — Pest Control
5110 — Electric
5120 —Natural Gas
5130 — Water
5140 — Sewer
5150 — Local Phone
5151 — Long Distance
5220 — Rental Equipment
6310 — Travel/Lodging
6311 — Outside Training
6320 — Inhouse Training
6330 — Memberships
6741 —Freight
6991 — Replacement Fleet
6992 — Replacement Phones
6993 — 800 MHZ Radio System
SUBTOTAL PURCHASED SERVICES
COMMENTS AMMOUNT
for new hires
185
annual pest control
635
estimated from Central Park
10,000
estimated from Central Park
250
estimated from Central Park
14,000
estimated from Central Park
400
120
75
for equipment not in inventory
900
meals for one day training trips
55
registrations/fees for one day trips
170
emerg. mngt./supvs. academy
400
TRAPS (crewleader)
70
for shipping parts, supplies, etc.
75
2 tractors (2,400), crewcab (3,800),
12,800
bat wing mower (3,600), "0" radius
ou8t-front mower (3,000)
100
radio replacement
700
Summarized costs associated with routine maintenance of five softball fields and
related areas:
Salaries
$95,005.25
Supplies
$10,544
Maintenance
$23,710
Purchased Services
$404935
TOTAL COST
$170,194.25
ONE TIME PURCHASES NEEDED FOR THE
ROUTINE MAINTNENACE OF THE VETERANS PARK SOFTBALL FIELDS
FRO ki t- :
ACCOUNT & DESCRIPTION
COMMENTS
AMMOUNT
2510 —
Uniforms
initial purchase for 3 people
2,376
7110 —
Office Equipment
refrigerator, microwave oven
350
7111 —
Office Furniture
tables, chairs
500
7120 —
Motor Vehicles
crewcab (30,000)
107,000
770 tractor (12,000)
5200 tractor w/loader (25,000)
bat wing mower (25,000)
"0" radius out -front mower (15,000)
7030 —
Machine/Tools
turf aerator (4,000)
22,850
top dresser (3,200)
seed spreader(2,000)
line painter (1,500)
edger (2,500)
ballfield drag (500)
mat drag (150)
hand tiller (1,000)
hand tools: rakes, shovels, etc. (500)
trailer (3,000)
2 chalk liners (300)
hand seeder (200)
3 pt. hook up tiller (3,000)
3 pt. hook up blade (1,000)
7040
— Radios
1 portable with 2 batteries (1,650)
5,076
1 mobil (1,590)
1 control system (1,836)
7041—
Phones
2 shop phones
250
7060
— Recreational
25 XTR trash receptacles
2,500
TOTAL, $140,902
SOCCER FIELDS PRELIMINARY -COST ESTIMATES (13 Field)
13 Soccer Fields (includes grading, irrigation, topsoil, seeding, bleachers) x $50,000
800 Car parking (3lots) x $1,500 per space
Utilities - electric, water, sewer, telephone
Entry road
2 Restroom buildings
Lake
Landscaping
Lighting for parking lots, road, and fields
2 Picnic pavilions
Playground
SUBTOTAL
Contingency (10%)
Professional and Administration fees (13%)
$650,000
1,200,000
90,000
500,000
400,000
250,000
95,000
860,000
400,000
30,000
$4,475,000
447,500
639,925
$5,562,425
Page I of 5
0: \budget\cip\fy99bon d. doc\ 13 -May-98
Ric Ploeger - Re: Veterans Park estimates
Page 1
From:
Tony Scazzero
To:
Ric Ploeger
®ate:
9/20/00 9:11AM
Subject:
Re: Veterans Park estimates
There is one youth group that pays a rental for their two week -end tournaments in February. Brazos
Magic paid $1,200, or $600 per weekend.
The Adult Soccer league apys $75 per team for each season, spring, summer and fall each year.
No other youth group has paid any fees to the City for soccer field useage.
I N NO ffl-
VETERANS PARK SOCCER FIELDS (13 FIELDS)
ACCOUNT # & DESCRIPTION COMMENTS AMMOUNT
1111 — Fulltime Labor, Ben.& Sal.
1 Crewleader
28,306
1 Equipment Operator
25,853
1 Groundsworkers
23,673
1113 — Temp & Seasonal
1 40/hr. seasonal
14,560
1120 — Overtime
1,000
1210 — FICA
included in above figures
1220 — Retirement
included in above figures
1230 — Group Health
included in above figures
1231 — Group Life
included in above figures
1240 — Worker's Comp
613.25
1250 — Unemploy Comp
0.00
SUBTOTAL, SALARIES
94,005.25
altIQUAM
2110
— Gen. Office Suppl.
note pads, pens, pencils etc.
70
2210
— Fuel
3,842
2240
— Minor Tools
shovels, rakes, misc. tool (yearly)
750
2310
— Chemical
herbicide, msma, weed control
1,400
2320
— Pesticide
dursban, diazinon, award
2,800
2330
— Janitorial
toilet paper, trash bags, chemicals
2,500
2340
— Botanical
fertilizer, seed, sod
18,000
2510
— Uniforms
initial purchase for 3 people
2,376
each year thereafter
504
2540
— Accessory
rain gear, safety gear, etc.
225
2720
— First Aid
first aid supplies
90
SUBTOTAL SUPPLIES
32,557
Orly-M-�]� /_\►[tl�G
3210 —
Motor Vehicle
1 crewcab truck
2,200
3220 —
Machine/Tool
equipment/implement repair
1,100
3221 —
Tractors
1 "770" tractor, 1 bat wing mower,
5,000
1 "0" radius out -front mower
1 "5200"tractor w/loader
3222
— Trim Equipment
normal supplies, repairs
1,100
3230
— Radios
repairs
700
3231
—Phones
330
3240
— Pumps /Motors
irrigation
1,500
3250
— Recreational
paint, nets, etc. (annually)
4,500
3321
— Service Lines
bubblers, hose bibs, pipe
800
3326
— Irrigation
heads, controllers, etc.
3,030
3410
— building
fire extinguishers, paint, repair
1000
3490
— ADA
400
3510
— Grounds
top soil, signs, repairs chalk
30,333
3530
— Recreational Lighting
ballfield/area light bulbs, etc.
2,025
SUBTOTAL MAINTENANCE
54,018
ACCOUNT & DESCRIPTION
PURCHASED SERVICES:
4171 — Drug Testing
4220 — Pest Control
5110 — Electric
5120 — Natural Gas
5130 — Water
5140 — Sewer
5150 — Local Phone
5151 — Long Distance
5220 — Rental Equipment
6310 — Travel/Lodging
6311 — Outside Training
6320 — In-house Training
6330 — Memberships
6741— Freight
6991 — Replacement Fleet
6992 — Replacement Phones
6993 — 800 MHZ Radio System
SUBTOTAL PURCHASED SERVICES
COMMENTS AMMOUNT
for new hires
185
annual pest control
635
estimated from Central Park
12,000
estimated from Central Park
250
estimated from Central Park
36,500
estimated from Central Park
600
120
75
for equipment not in inventory
900
meals for one day training trips
55
registrations/fees for one day trips
170
emerg. mngt./supvs. academy
400
TRAPS (crewleader)
70
for shipping parts, supplies, etc.
75
2 tractors (2,400), crewcab (3,800),
12,800
bat wing mower (3,600), "0" radius
out -front mower (3,000)
100
radio replacement
700
65,633
Summarized costs associated with routine maintenance of thirteen soccer fields and
related areas:
Sala des
$94,00515
Supplies
$32,557
Maintenance
$54,018
Purchased Services
$65�633
TOTAL COSH'
$246921125
ONE-TIME PURCHASES NEEDED FOR THE
ROUTINE MAINTNENACE OF THE VETERANS PARK SOCCER FIELDS AND
REALATED AREAS
GENERAL CAPITAL (initial one-time purchases):
ACCOUNT & DESCRIPTION COMMENTS
AMMOUNT
2510
— Uniforms
Initial purchase for 3 people
2,376
2240 - Minor tools
2 string trimmers, 2 push mowers
2,100
7110
— Office Equipment
refrigerator, microwave oven
350
7111
— Office Furniture
tables, chairs
500
7120
— Motor Vehicles
crewcab (30,000)
107,000
770 tractor (12,000)
5200 tractor w/loader (25,000)
bat wing mower (25,000)
72' "0" radius out -front mower (15,000)
7030
— Machine/Tools
turf aerator (4,000)
24,000
top dresser (3,200)
seed spreader (2,000)
line painter (1,500)
edger (2,500)
hand tiller (1,000)
hand tools: rakes, shovels, wrenches, etc. (500)
trailer (3,000)
hand seeder(200)
3 pt. hook up tiller (3,000)
3 pt. hook up blade (1,000)
2 string trimmers (900)
2 push mowers (1,200)
7040 — Radios 1 portable with 2 batteries (1,650) 5,076
1 mobil (1,590)
1 control system (1,836)
7041 — Phones 2 shop phones 250
7060 — Recreational 60 XTR trash receptacles 6,000
TOTAL GENERAL CAPITAL $147,652
Events Bid / Hosted / Co -Sponsored by
College Station Parks & Recreation
January Texas Public Pool Council
Participants 90
Hotel nights 360
June 10 & Under State Tournament
Participants 1700
Hotel nights 1714
Texas ASA Winter meeting July
Men's D State Tournament
Participants 150
Participants 1300
Hotel nights 202
Hotel nights 816
February
High School Lacrosse Tournament
Men's Fast Pitch Regional Tournament
Participants 780
Participants 360
Hotel nights 1560
Hotel nights 88
Umoire Schools
Women's Fast Pitch Reaional Tournament
Participants 232
Participants 78
Hotel nights 116
Hotel nights 66
Girls Fast Pitch August Women's Olympic Team Clinic
Participants 640
Participants 121
Hotel nights 320
Hotel nights 42
March
Girls Fast Pitch
Women's OlymDic Exhibition Game
Participants 1040
Participants 2200
Hotel nights 260
Hotel nights 242
Straight Shot
Men's Major & "A" Slow Pitch
Participants 525
Participants 162
Hotel nights 84
Hotel nights 150
April
Rod Run
12 & Under "B" Western National
Participants 700
Participants 1200
Hotel nights 230
Hotel nights 3000
Sorina Fever Tournament Sept.
Men's "A" Fast Pitch National
Participants 960
Participants 450
Hotel nights 904
Hotel nights 1575
May
Memorial Invitational Tournament
Participants 1360
Hotel nights 1780
Totals
Participants 11671
Hotel nights 13393
DATE: October 23, 2000
TO: Charles Cryan, Director of Fiscal Services
Jeff Kersten, Budget and Strategic Planning Manager
FROM: Dana Ingman, Budget Analyst
RE: Venue tax parameters and application in Texas cities (Revised)
LEGISLATIVE BACKGROUND
The Sports and Community Venue Project legislation provides cities and counties with broad authority to
finance a wide array of economic development projects in addition to the construction of sports stadia. The
venue project revenue sources that can be adopted include a sales tax, a hotel occupancy tax, short-term motor
vehicle rental tax, an event parking tax, an event facility tax, and a venue facility use tax. The voters must
approve both the tax and the venue project on which it will be spent.
Two or more cities or a combination of cities and counties may create a "sports and community venue district,"
which would have the authority to carry out the same types of projects and propose the same financing methods
as an individual city or county.
Permissible Proiects
A venue project is defined as a venue and related infrastructure that is planned, acquired, established, developed,
constructed, or renovated using this mechanism. A venue is defined as being one of the following:
1. Arena, coliseum, stadium, or other type of area or facility:
a. That is used or will be used for professional or amateur sports, or for community and civic and
charitable events; and
b. Where a fee for admission to these event will be charged.
2. Convention center or a related improvement that is located in the vicinity of the convention center, including
civic center hotels, auditoria, theaters, opera and music halls, exhibition halls, rehearsal halls, parks, zoos,
museums, or plazas.
3. Tourist development area along an inland water way.
4. A municipal parks and recreation system, improvements or additions to a parks and recreation system, or an
area or facility that is part of a municipal parks and recreation system. It appears that neither the motor
vehicle rental tax nor the local hotel tax authorized by this legislation may be used as a revenue source
to pay for a parks and recreation system venue project.
5. Any other economic development project authorized by law. This appears to allow the authorized revenues
to be used for any project that would be authorized under any other Texas economic development statute.
"Related infrastructure" includes any on -site or off -site improvements that relate to and enhance the use, value,
or appeal of a venue, and any other expenditure that is necessary to construct or improve a venue. Examples
include stores, restaurants, on -site hotels, concessions, parking, transportation facilities, roads, water or sewer
facilities, and parks.
If an already existing facility would qualify as a venue project, a city, county, or venue district may use this
mechanism to aid that facility even though it was originally constructed or undertaken under the authority of
other law.
Venue Tax Elections
The election to approve the venue and the proposed means of financing the venue must meet the following
criteria:
■ Allow the voters to vote separately on each venue project;
■ Designate the venue project;
® Designate each method of financing authorized by Chapter 334 that the city, county, or venue district wants
to use to finance the venue project and designate the maximum rate for each method;
® Allow the voters to vote, in the same or separate propositions, on each of these methods of financing.
There are also specific requirements for ballot wording with regard to park and recreation facility improvements
or additions.
Method of Financine a Venue Proiect
All of the following methods of financing a venue project require voter approval of the method and the
venue project.
1. Sales Tax
A city, county, or venue district may impose, reduce, or repeal a sales tax under authority of Chapter 334.
When all bonds and obligations payable from the money in the venue project fund are paid, the venue
project sales tax must be abolished.
If an area is already at its maximum local sales tax (2%) or a proposed venue tax would place the locality
beyond the maximum local sales tax rate, the venue project sales tax election is also treated as an election to
reduce the tax rate of another taxing authority. Only two types of taxing authority are eligible to have their
sales tax rate automatically reduced in this manner: 1) a crime control district and 2) an industrial
development corporation. If another taxing entity's sales tax rate is reduced automatically at such an
election, the taxing entity's sales tax rate is reduced throughout the entity's jurisdiction.
2. Motor Vehicle Rental Tax
A city, county, or venue district may fund venue projects within its jurisdiction by imposing a tax on the
rental of a motor vehicle within the city or county. The rental tax may only be imposed if bonds or other
obligations are issued for the venue project within one year of imposing the tax. The tax may not exceed
5% and must be set in 1/8 increments. The motor vehicle tax may not be imposed to fund a venue
project that is an area or facility that is part of a municipal parks and recreation system.
3. Admissions T ax on Tickets Sold at a Venue Project
If a city, county, or venue district has issued bonds for a venue project, a tax not to exceed 10% may be
imposed on each admission ticket sold for an event at the venue project. The city or county is not
authorized to impose this tax once the venue project bonds have been paid in full or if no such bonds are
issued.
4. Tax on Event Parking at a Venue Project
A city, county, or venue district may impose a tax of not more than $3.00 for each motor vehicle that parks
in a parking facility of a venue project.
5. Additional Hotel Occupancy Tax
In order to fund a venue project within its boundaries, a city, county, or venue district may impose an
additional hotel occupancy tax of up to 2% on the use of a hotel room. This tax must be approved at an
election with ballot language that specifies the maximum rate of the tax being adopted. The legislation does
not appear to prohibit the adoption of this additional tax even if the city or county is already at its statutory
maximum for the local hotel occupancy tax. The additional hotel occupancy tax may not be imposed to
fund a venue project that is an area or facility that is part of a municipal parks and recreation system.
Two final financing mechanisms include a tax on major league team members playing in a venue project and a
special motor vehicle rental tax that applies only to border cities with populations of more than 500,000 and must
be dedicated to costs associated with post -season college bowl games.
Contributions from Political Subdivisions within a Venue District
If a political subdivision receives sales tax revenue from businesses operating in a venue project sponsored by a
venue district, the political subdivision may voluntarily contribute part or all of those sales tax revenues to the
venue district. The governing body of the political subdivision must find that the venue project that generated
the sales tax will add to the economic, cultural, or recreational well being of the political subdivision's residents
If the sales tax revenue is contributed to assist in securing debt that was issued to fund a venue project, the
contributions must stop as soon as the debt is paid off. It appears that such contributions would not need to be
approved by the voters as with other methods of financing.
Pledges of Existing Citv Sales Tax Revenue for Venue Pro iects
The venue legislation added a section to the Texas Tax Code that allows a city to pledge up to 25% of its
existing sales tax to pay off debt issued for one or more venue projects located in the city. This authority is
separate from, and in addition to, any authority a city may have under chapters 334 or 335 of the Local
Government Code, but "venue project" has the same definition as it does for the financing mechanisms outlined
in the previous sections.
The only types of sales tax that may be pledged for a venue project are the general city sales tax and the sales tax
for property tax relief. A dedicated sales tax collected for specific purposed may not be pledged. A city may
only pledge its sales tax under the authority of this statute if it is authorized to do so by the voters at an election
held on this issue. If the voters approve the pledge of the sales tax, the city may issue bonds and other forms of
debt that are payable from and secured by the pledged sales tax revenue. The money from this debt may be used
only for the costs of the venue project. The pledge of the sales tax continues only until the debt is paid off.
Authoritv to Issue Bonds
Once the voters approve a venue project, the city, county, or venue district may issue bonds and other obligations
to pay for the costs of the project. Bonds or other obligations issued under Chapter 334 are not a debt of the city
or county. Such obligations do not create a claim against the city, county, or venue district tax revenue or
property other than against the revenue sources that are specifically pledged and the venue project for which the
bonds are issued.
A venue district has the authority to issue short-term obligations and enter into credit agreements under Texas
Civil Statutes Article 717q. For purposes of that statute, a district is considered to be a "public utility" and an
approved venue project is an "eligible project."
Creating a Venue District
In order to create a venue district, each of the cities and/or counties that wish to join must adopt a concurrent
order. This order must meet all of the following criteria:
1. All of the concurrent orders must contain identical provisions.
2. The boundaries of the venue district must be defined to be coextensive with the combined boundaries of
each of the cities and counties creating the district.
3. The number of directors on the district board of directors must be designated. State law requires at least
four directors on the board.
4. The directors must be appointed by the mayors (if only cities are forming the district), or the county judges
and mayors (if cities and counties are forming the district).
5. The concurrent orders must designate the manner in which the chair of the board will be appointed.
TEXAS CITIES THAT HAVE ENTERED THE VENUE TAX PROCESS
The following cities have submitted information to the Comptroller's Office prior to a venue tax election. The
Comptroller's Office does not track which cities have actually adopted a venue tax.
CITY
El Paso
Dallas
Amarillo/Potter County
Austin
Arlington
Bedford
La Marque
Houston/Harris County
San Antonio/Bear County
San Antonio
Galveston
Grand Prairie
Hill Country Village
Laredo
VENUE PROJECT
Sun Bowl Stadium
Arena
Rodeo arena/civic center
Convention center/greenways project;
Community events center
Johnson Creek Project
Stormy Jones Park expansion
Multi -purpose arena/stadium
Basketball arena
Spurs Arena
Community arena complex/municipal improvements;
Park improvements/open space acquisition
Convention Center expansion
Parks & recreation system project
Municipal improvements
Minor League hockey team arena
La Maraue
The City of La Marque is working through the venue project tax process in an effort to construct arena for a
major league hockey team. The City has worked with other cities and Galveston County and there is a potential
to create a venue district with these entities. An impact analysis is currently underway to determine what benfits
these entities might derive from joining the district. Although financially beneficial, the City of La Marque
expressed some concern about creating a district because of the potential for the project to be moved to another
location within the district.
If La Marque uses a venue tax option, it is likely that it will use the additionalhotel/motel tax. However, because
La Marque has only two hotels, this option is probably not a worthwhile revenue source unless a district is
created. The City plans on owning both the land and the building, and entering into a long-term lease agreement
with the hockey league. Both the developer and the hockey league will provide some project financing. The
City has committed to not using general fund revenues to finance the project. Revenue sources in addition to the
venue tax may include revenue bonds, grants, and donation. In addition, as with other professional sporting
venues, admission fees will be charged.
Hill Country Village
Hill Country Village has just adopted a venue project and a venue financing method. They will use a vehicle
rental tax between .5% and 5%. Although the financing method has been decided, the percentage will not be
decided. by their council until September. They have one vehicle rental agency in the community. There is some
concern that this business will now leave.
Hill Country Village will use this tax to finance emergency vehicles and equipment. No general fund revenues
will be used. The Hill Country Village EDC will contribute additional funds to make these purchases.
Galveston
Galveston held an election last fall to adopt the full 2% additional hotel/motel tax. The funds were to be used to
finance a portion of a public --private Convention Center expansion. The remaining revenues were to be
provided by a private developer. The issue failed and the City will not move forward with this expansion at this
point.
Waco
While the City of Waco was not included in the State Comptroller's list of cities that have submitted venue tax
information, the College Station Parks and Recreation Board suggested that we contact them. The Finance and
Budget departments at the City of Waco are not aware of any intention to pursue a venue tax at this time and do
not know of any projects for which it may have been considered.
Arlington
The City of Arlington proposed a quarter cent sales tax under the venue tax legislation to partially fund the
Johnson Creek project, a parks infrastructure project. The issue failed. The City of Arlington had also
previously proposed a half cent sales tax for a Smithsonian venue. This issue also failed.
Grand Prairie
The City of Grand Prairie is currently using two forms of the venue tax. The first venue has been defined by the
City as the entire parks and recreation system. The tax that supports this venue is a quarter cent sales tax. The
revenues fund improvements and enhancements and a portion of operating expenses associated with new
facilities. Other revenues that support these improvements, enhancements, and operations include a subsidy
from the General Fund (Parks and Rec. is contained in a separate fund in order to accommodate the venue tax
requirements) and parks fees. No more than 25% of the venue tax is used to fund operations. Because the venue
was defined as the entire park system, funds must be spent on each parks facility in the City. At the time of the
decision to use the venue tax, Grand Prairie was not at its maximum sales tax, so no other taxes were reduced to
allow for the use of the venue tax.
The second venue tax utilized by Grand Prairie is the additional 2% hotel/motel tax. This venue tax provides
funds for a public/private conference center/hotel development. Windham Hotels is the private partner in the
development of the hotel and the City is funding the co -located conference center through the venue tax and TIF
revenues. This tax has been in place since 1999.
Bedford
In 1999, the citizens of the City of Bedford failed a venue tax issue on the ballot by a 2-1 margin. The venue tax
would have been an additional half -cent hotel/motel tax format. The funds were to have been used to fund the
Stormy Jones Park Project, a large competitive softball complex concept. Although there is an Attorneys
General's Opinion that appears to prohibit this use for the hotel/motel tax format, the Bedford Finance Manager
noted that because the original language is ambiguous, their discussions with the AG concluded with the
determination that their softball field concept was a suitable venue for this tax. He strongly suggested speaking
with the Attorney General regarding the specifics of any parks project before determining whether it would be
eligible for a particular tax format.
Ultimately, the issue failed for two reasons. First, the acquisition of land for the complex became an issue of
eminent domain and was strongly opposed by the voters. Second, the hotel/motel association in Bedford
strongly opposed the issue on the grounds of competitiveness and launched a high -profile campaign against the
venue tax. The finance manager could not speculate on what other revenues may have been contributed to the
project if it had passed because the Council has since put aside the project altogether due to the issue's failure.
He did say that the revenue that would have been generated by the complex would have been based on league
and tournament fees.
Amarillo/Potter Countv
The City of Amarillo and Potter County created a venue tax district utilizing two venue taxes in 1998. The
venue project is an Events Center and an expansion of the current Civic Center. The project is financed through
a 5% short-term car rental venue tax and the additional 2% hotel/motel venue tax. No other funds have been
used or are committed to finance the project, with the exception of contributions. Any anticipated revenues from
the project will go towards maintenance of the facilities.
San Antonio
The City of San Antonio began collecting a 1.75% additional hotel/motel tax in January 2000. The City collects
the tax on behalf of the venue district, which encompasses the Bexar County. This venue tax is a funding source
for a community arena complex and associated municipal improvements.
Austin
The citizens of the City of Austin approved two venue projects and two venue taxes in 1998. The first venue is a
set of 2 associated projects that include a convention center and the Waller Creek project, which includes land
acquisition and greenway development. This venue is funded through the 2% additional hotel/motel tax. When
the convention center is operational, the City will charge a fee to users. The second venue is a Townlake Park, a
performing arts venue. The planning and construction of this venue is funded through a 5% short-term car rental
venue tax. The agreements have not yet been finalized with regard to the facilities operation and a fee system
has not been determined.
PARKS & RECREATION DEPARTMENT
CIP PROJECT LIST
3
Brison Park Improvements
1
Brothers Park Improvements
In Construction
1
Business Center Landscaping Project
In Design
2
Castlegate Park Design
In Design
1
Cemetery Land Acquisition
3
Central Park Improvements
2
Community Park Acquisition
Underway
2
Gabbard Park Improvements
1
Hallaran Pool Filters & Coating (FY `01)
In Design
2
High School Tennis Court Lights (FY `01)
In Negotiation
Indoor Grant Application
for Joint CSISD Project
Suspend
until 01
1
Lemontree Park Playground
In Construction
In Progress
1
Lick Creek Grant Application
Due 1/01
Grant
2
Lick Creek Trails Grant Project
Approved
Awaiting
2
Lincoln Improvements
Architect
Approval
PK0100
PK0084
GG9705
GG9905
PK0101
PK9948
PK0102
PK0106
PK0109
$54,600
$32,000
$250,000
$275,000
$17,000
$520,000
$78,000
$120,000
$91,500
`98 G.O. 1
'98 G.O.
`98 Bond
'98 G.O.
FY '01
FY `01
PK0066 $22,000
`98 G.O. 1
'98 G.O. I
$126,265
C.D.B.G.
Funds
CD1292 $90,000
FY '01
1
Merry Oaks Improvements
PK0103
$37,000
'98 G.O.
Replacement
1
Merry Oaks Playground Replacement
In Construction PK0088
$25,000
Funds
2
Millenium Winds Improvements (FY `01)
In Design
$7,195
FY `01
2
Oaks Park Bridge
PK0067
$28,000
'98 G.O.
1
Parking Garage Landscape Plan
Complete
C.O.
1
Raintree Park Improvements
In Construction PK0068
$44,000
'98 G.O.
3
Shenandoah Park Development
$48,000
Ded
Southwood Soccer Field
1
Renovation (FY `01)
In Design
FY '01
1
Thomas Park Improvements
In Construction
PK9931
$84,000
'98 G.O.
2
Thomas Pool Improvements
PK0104
$19,000
'98 G.O.
Thomas Pool Leak Investigation &
1
Repair (FY `01)
Underway
PK0107
$25,000
FY `01 I
1
Veterans Park Phase I
In Design
PK9941
$2,120,000
'98 G.O.
2
Veterans Park Water Feasibility (FY `01)
Underway
$25,000
FY `01
1
West District Maintenance Shop
In Construction
PK9927
$501,000
'98 G.O.
1
Willow Branch Tennis Courts
In Construction
PK0074
$125,000
DED
2
Woodway Park Development
$468,600
OTHERS
1
City Center Concepts
Complete
1
City Hall Atrium
Underway
George Bush at Wellborn Road to Texas
3
Avenue Medians
2
Northgate Park (FY `01)
l
I
2
Raintree Land Acquisition
2
Venue Tax Issue
j
1
Wolf Pen Creek trails
In Design
I
1
Wolf Pen Creek Design Charette
Complete
WPC TIF
Skateboard/Roller Hockey Park
Researching
PK0073
$162,000
FY00 SLA l
Information
#1 - In progress currently or will be in progress before January 1, 2001.
#2 - In progress before August 1, 2001
#3 — In progress after October 1, 2001
O:/parks/Projects/C 1 P/cip2001.doc
Senior Advisory Committee
Regular Meeting
Monday, November 27, 2000
10:00am
The Exit
Minutes
Members Present: Joanna Yeager, Betty Horne, Wendell Horne, Billy G. Lay, Mary Jo
Lay, Phyllis Dozier, James Boone, Florace Fling, Bill Fling, Bill Lancaster, Mary
Lancaster, and Vallie Broussard.
Staff Present: Marci Rodgers
Welcome: Bill Lay, Chairman, called the meeting to order at 10:06am.
II. Approval of October 30, 2000 minutes: The minutes were approved as
circulated.
III. Guest Speaker: Marl- Langwell, Research and Planning Coordinator for College
Station Police Department
Topic: Citizen Police Academy: Mark Langwell was unable to attend due to
illness.
IV. Report "Senior Friendly" brochure: The committee reviewed three copies of the
brochure with the corrections and additions as suggested at the last meeting.
Marci explained that she had worked with the Public Relations and Marketing
office to seek advice on the brochure. The suggestion was made by Wendell
Horne to have local businesses look at the brochure and seek their opinion.
Marci will contact Target and Copy Corner. The middle section of the brochure
which reads "Ways to Reach Seniors" was discussed. The committee felt that
the word "Provide" should be in bold letters at the top and each phrase changed
so that provide would begin each listing.
The committee discussed the recognition of winners and suggestions included a
store decal or sticker similar to the BBB to be placed at the door or window of
the business. Also, recognition in the Eagle and a certificate awarded at a City
Council meeting. The brochure sub -committee will meet prior to the December
Advisory Committee meeting to bring forward a recommendation.
V. Senior Services Coordinator Report: Report on file.
VI. Next meeting: Monday, December 18, 2000
Phyllis Dozier made the motion that the committee continue to meet at the Exit
Teen Center. Bill Kling seconded the motion. The motion passed.
VII. Adjourn: The meeting adjourned at 11:00am
WOLF PEN CREEK OVERSIGHT
COMMITTEE
REGULAR MEETING
NOONj, NOVEMBER111
COLLEGESTATION CITY HALL COUNCILCHAMBERS
Members Present: Karl Mooney, Judith Warren, Alternate — Planning & Zoning; Sharon Colson, Marsha
Sanford, Alternate — WPC TIF Board; Glenn Schroeder, George Dresser, Alternate — Parks
& Recreation Board
Members Absent: James Massey, Dennis Maloney — City Council; Kay Henryson, Phillip Kelby, Alternate -
Design Review Board
Staff Present® Glenn Brown, City Manager's Office; Mark Smith, Public Works; Jim Callaway,
Development Services; Steve Beachy, Parks & Recreation; Pamela Springfield, Committee
Secretary
Visitors: Paul Clarke — Clarke & Wyndham, Inc.
Reaular Meetina
1. Call To Order: Steve Beachy called the meeting to order at 12:20 p.m. with a quorum present.
Aa)asroval of Minutes: Sharon Colson made a motion to approve the minutes from the October 2000
meeting. Glenn Schroeder seconded the motion. All were in favor and the minutes were unanimously
approved.
3. Anoroval of Member Reauests for Absences: Phillip Kelby and Kay Henryson had turned in absence
request forms. James Massey and Dennis Maloney had Council commitments that had arisen. James arrived
toward the end of the meeting. Karl Mooney made a motion to approve the requests, and Sharon
seconded. All were in favor, and the motion passed unanimously.
a. George Bush East Extension. Proiect No. ST-9916: The bids that came in were substantially higher than
the budget and the project needed to be redesigned to cut about $300,000 off. The bridge bid was
$781,000 for the arched structure with a masonry facade. The options were to find ways to reduce the
project cost or to find additional money to put into the project to get the original design. Some less
expensive options were a bridge with a modified stack block, pre -cast arch, and a different masonry
finish; or a box culvert with a decorative treatment. If either were chosen, the project would have to be
re -bid.
If the committee decided to move forward with the bridge as designed, it would leave less money in the
TIF fund (the main source of funding) to do some of the other elements of the project. Also, a special
meeting of the TIF Board would need to be held as soon as possible to authorize the use of additional
TIF funds, and in order to get on the council agenda for the December 14, 2000 meeting. Council would
ultimately accept or reject the bid. Lengthy discussion followed regarding the different options, the
amount of time that would be lost if the project were re -bid, and the aesthetics of the different designs.
Sharon felt that the George Bush Drive extension was a key project which would set the tone for
everything else that would be done. She made a motion to recommend that the City move forward with
the bridge project as originally designed and bid out, and to call a meeting of the TIF board to discuss it.
Marsha Sanford seconded the motion. Discussion took place regarding replacing the masonry facade
with a stamped concrete finish in order to save money, and whether it could be done with just a change
order. George Dresser felt that the change order question should be decided once the project had
WPC Oversight Committee — November 2000 Minutes
Page 2
begun. The motion was restated. Judy Warren and George approved. Glenn and Karl opposed. The
motion passed 4-2.
b. Channel Improvements. Proiect No. SD-9901: The survey work needs to be done. The City will do the
clearing work for the survey crews once weather permits. There has been nothing new on the detailed
channel improvement design submitted to the U.S. Army Corp of Engineers.
c. Trails and Bridaes, Proiect No. WP-9905: This project will be paid for out of Park Land Dedication Funds
and TIF funds.
The channel and trail designs from Texas Avenue to Earl Rudder Freeway are scheduled to be completed
by April -May 2001, contingent upon the survey work and clearing being done. Both of these are under
contract and will hopefully be the next projects that are done. There is the possibility of looking into
funding from different sources once the designs for specific amenities are looked at.
5. Wolf Pen Creek Design Charette ® Presentation, Discussion, and Possible Action: This was an
opportunity for the members to discuss the charette. Dr. May with the TAMU Department of Architecture
would have his students assemble the materials from the charette into a report to be presented at the
January, 2001 meeting. The information will be put on the City's website so that anyone who wants to
access it will be able to do so.
Future Meetina Dates: Paul Clarke suggested including an item on future agendas in order to allow
discussion on the status of the WPC Ordinance at future meetings. There would be no December 2000
meeting. Tentative meeting dates were set for January 8, 2001, February 5, 2001, March 5, 2001, and
April 2, 2001.
7. Adiourn: The meeting adjourned at 1:40 p.m.
9is16ric "Proemalion Committee
CNorbbop Meeting
City Mall cTraining 9oom
1101 texas Avenue
•i r i • i• �. 1/1' I r
MEMBERS PRESENT: Shawn Carlson, Chair; Margaret Griffith, Co -Chair; Bill Lancaster; Thomas
Taylor; Myron Gantt; Robert McGee; Marsha Sanford; Monte Trenckmann;
Graham Sheffy
MEMBERS ABSENT: Deborah Jasek
STAFF PRESENT: David Gerling, Special Facilities Superintendent; Glenn Brown, City
Manager's Office; Jane Kee, Lee Battle, Molly Hitchcock, Deborah Grace,
Development Services
VISITORS PRESENT: Mike Luther
Call to Order: Shawn Carlson called the meeting to order at 5:36 p.m.
2. Consideration & Aooroval of Member Reauests for Absences: Deborah Jasek was the only
member absent. Shawn asked if anyone would be absent from the December meeting. There
were no requests. The January meeting would be held on the second Wednesday - January 10,
2001.
3. Uodate on Brison Park Bonfire Memorial: David stated that the dedication would be held on
Saturday, November 18, 2000. A draft of the program was passed around. He stated that no
programs would be mailed, but all handed out at the ceremony. He said the ceremony would start
at 2:00 and should only last about 20 minutes at the most.
4. Historic Ordinance Preoaration: Shawn said she hoped that Colleen Batchelor's description (at
the last meeting) of Bryan's ordinance process hadn't distressed anyone. Twenty years ago there
were not many historic preservation ordinances in place. Today, there are about 2,000 cities in the
country with this type of ordinance, so there are a lot of examples and different models to follow.
Shawn explained that the standard way to protect old structures and the areas around them is to
designate a historic district, then initiate an ordinance that will allow protection of that district. (The
boundaries of the three College Station historic areas, based on subdivision plat dates of 1950 and
earlier, were defined in the spring of 1999.) The consultants hired to rewrite the City's ordinances
will write the historic ordinance for the Historic Preservation Committee (HPC).
Historic ordinances protect historic areas through a design review board made up of members with
expertise in specific areas. The board regulates changes within a historic area, including
demolition, changes or additions to a structure, and new buildings, and decides whether the
proposed changes violate the established design standards for that area. The design standards
can be part of the ordinance, or separate from it. Shawn stated the HPC needed to discuss what
design standards it wanted.
Bill Lancaster had concerns that the design standards might be too restrictive, making it difficult for
improvements to be made.
Historic Preservation Committee Workshop Minutes, November, 2000
Page 2
The tape was stopped and a break was taken so that everyone could eat.
When the meeting resumed, discussion took place regarding the types of things necessary to
maintain and preserve the character of the neighborhoods, conservation districts, and the
committee's responsibility towards the historic neighborhoods. Most members were in favor of less
restrictive standards than Bryan's.
Jane stated that most of the things discussed could be incorporated into a zoning ordinance. An
overlay zone could be done with an added level of review or restriction. Some amendments could
be specific to certain areas and some could be applied citywide. The ordinance needs to be done
first and then applied to the defined area. Jane said she would see what the consultants' schedule
was like so that they could spend some time with the HPC. Shawn stated that after 5:00 p.m. was
preferrable for the members.
Margaret made a motion that the members recommend to the consultant that the historic areas be
established as Historic Conservation Districts. Marsha seconded. All members were in favor.
Hearing no opposition the motion passed unanimously.
All members were in favor of recommending the following concerns to the consultant:
1. Maintaining structural density (set backs)
2. Maintaining lot sizes as defined by character of neighborhood
3. Keeping residential areas, residential
4. Property setbacks
5. Parking Areas - turning entire front yards into driveways
6. Height of buildings
7. Required maintenance
8. Possible incentives for improvements that are made in keeping with the neighborhood
9. Preserve and protect the character of the neighborhood.
Tom asked the members to think about whether a new board should be created to handle these
districts. Jane stated that it would be helpful to talk to the consultant about review boards when he
met with the HPC.
5. Adiourn: The meeting adjourned at 7:15 p.m.
LINCOLN RECREATION CENTER ADVISORY BOARD
Regular Meeting Minutes
Monday, November 6, 2000
Lincoln Recreation Center
1000 Eleanor Street
5:45 PM
Board Members Present: Carolyn Williams, Debra Thomas, Cathy Watson, Barbara
Clemmons, Mabelene Robinson and
Alternate Board Member: Merilyn Rucker was also present
Board Members Absent: Eleanor Williams
Staff Present: Lance Jackson
LFS Representative: James Steen
Visitors Present; None
1. Call to order- The meeting was called to order by Lincoln Recreation (LRC) Board
Chairperson Carolyn Williams at 5:50 p.m.
2. Hear visitors- There were no visitors present.
. Pardon — Consider requests for absences of members from meeting- A Request
for absence was received from Eleanor Williams.
. Approval of minutes from Regular October 2, 2000 Meeting- The October 2nd
Meeting Minutes were approved with the noted correction that Board Member Joe Dan
Franklin was in attendance at the October 2nd meeting, and requests for absences were
received from Debra Thomas and Eleanor Williams.
S. Discussion and possible consideration of Proposed request for Donation form -
Deferred till December meeting.
6. Report, Discussion and Possible Action on draft letter to the City of College
Station Parks Board requesting a non -voting seat on The Brazos Valley Boys
and Girls Club Advisory Committee- Board member Eleanor will draft letter to
William Gaines regarding the afore -mentioned.
Reports:
—Treasury Report- None
- Education Committee Report
® TAAS Preparation for disadvantaged students in CSISD
Jackson updated members on the above -mentioned.
® Thomas discussed
® Upcoming Conflict -Resolution Presentation
® Opportunities for future growth & development for the adolescent
girl attendees of the LRC
— Facilities Committee Report
® Carolyn Williams will review the Architect's plans for new
Construction at the LRC.
�► Center Quarterly Report
(1) Relocation of Unity Partners (Project Unity)®
Project Unity has relocated to the Heritage House.
(2) Fall Programming at the LRC®
Jackson updated Board Members on the existing LRC
Programs.
() Special Event planning for the LRC-
Jackson discussed LRC programs/events taking place at
the LRC;
A) Zetas/Teenage Girls- Discussion on College
Planning, Goal Setting, Self Esteem, November 13,
2000, 6:30 p.m.
B) Delta Sigma Theta —Saturday December 2, 2000,
8:00-12:00 "Breakfast with Santa"
C) MLK Program — January 13, 2001 starting at
6:30 p.m., Guest Speaker, Finnie Coleman,
Professor, Texas A&M University Department of
English
7® Consent Item (s)® Facilities Committee Chairman, Carolyn Williams will review the
Architect's plan for new construction at the LRC.
S. Future Agenda Items ® (1) Report, discussion and possible action on Christmas gifts
for LRC employees (2) Recap February 2000 Workshop Goals and Past Year's activities.
(3) Update MLK Program. (4) Discussion on restructuring of the planned activities for
the Education Committee.
9. Adjourn
— Next LRC Advisory Board Meeting Monday, December 4, 2000, 5:45 at the
LRC.
The building is wheelchair accessible. Handicap parking spaces are available.