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11/09/1999 - Regular Agenda - Parks Board
1. Call to order. 2. Hear visitors. 3. Pardon — Consider requests for absences of members from meeting. 4. Approval of minutes from Regular Meeting of October 12, 1999. 5. Discussion and possible action regarding the history of the College Station Parks and Recreation Department. 6. Revisitation and possible action regarding FY 99/00 Goals. 7. Update, discussion, and possible action concerning the special venue tax for sports facilities. 8. Update, discussion, and possible action concerning Veterans Park and Athletic Complex. 9. Update, discussion, and possible action on proposal for additional lights at A&M Consolidated High School Tennis Courts. 10. Report and discussion on the Bike Loop Project. 11. Consent Items: Capital Improvement Program Projects Report. Discussion of future meeting dates and agendas. 12. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chairman; George Dresser, Co -Chairman; John Nichols; Sarah Birkhold; Bill Davis; Glen Davis; Susan Allen; John Crompton, Alternate. Visitors: Brad Mason, 505 Harvey Road, #89, College Station, Texas 77840 Will Statton, 2804 Silver Spur Circle, Bryan, Texas 77801 Frank Thurmond, 3015 Gleneagles, Bryan, Texas 77802 Troy Weigand, 1511 Hawk Tree, College Station, Texas 77845 Erin Kern, 3328 Bluestem Circle, College Station, Texas 77845 Becky Hogar, 301 Holleman, #723, College Station, Texas 77840 Kim Kowalkowski, 950 Colgate, College Station, Texas 77840 Billy Slaughter, 701 Balcones, #A-5, College Station, Texas 77845 1. Call to order: The meeting was called to order at 7:10 PM. 2. Hear visitors: No visitors spoke. 3. Pardon — Consider requests for absences of members from meeting: All Board members were present at the meeting. 4. .approval of minutes from Regular Meeting of October 12,1999: Join Nichols made a motion to approve the minutes from Regular meeting of [October 12, 1999, with editorial changes to item #5. Bill Davis seconded the motion. All were in favor, and the motion passed 8-0. 5. Discussion and possible action regarding the history of the College Station Parks and Recreation Department: John Crompton had asked for this item to be placed on the agenda. He would like to have a history of the circumstances of how the College Station Parks and Recreation Department evolved. He suggested approaching a history professor with the idea of using this topic as a doctoral visitation. He added that the City of Dallas' Parks and Recreation Department had their history done this way. John Nichols asked if the College Station Historic Preservation Committee could look into this topic. Steve said that the Board could approach the committee to see if this is something that they would like to explore and report back at a later meeting. John Nichols made a motion to direct staff to explore this idea with the Historic Preservation Committee and report back to the Board with their findings. Glen seconded the motion. All were in favor, and the motion passed 8-0. Page I of 4 Parks and Recreation Board Regular Meeting Tuesday, November 9, 1999 6. Revisitation and possible action regarding FY 99/00 Goals: Steve directed the Board to look at the Parks and Recreation Department's internal goals for FY 99/00 that were included in the Board packets. He said that these goals were created to coincide with the Parks and Recreation Board's goals and the City Council Strategic Issues. Steve went over the Board's goals. He said that item #1 (Complete the Parks Master Plan) has been completed. Items #2 (Implement the approved Capital Improvement Program), #3 (Implementation of the Wolf Pen Creek Master Plan), #11 (Investigate the feasibility of cooperative ventures with CSISD), and item #13 (Incorporate public art into the park system) are in progress. He went on to say that the items not mentioned have not had any activity involved with them. The Board agreed to remove item #8 (Investigate a dedicated revenue source for community park development) from the Board's goals. This item was explored by the Board and was deemed not feasible. Referring to the Parks and Recreation Department's FY99 Goals, John C. asked about the status of the acquisition of Madeley Park. Steve said that the Department does own the site, but that the City Council had made the decision not to acquire any additional land adjacent to it. This leaves a park site with no access from College Station. The only access is from Bryan, from a dead-end road. John C. would like to see this placed on a future agenda for further discussion. The Board discussed the status of the Parks and Recreation Department Board's FY 99/00 Goals. The Board would like to see #1 (Complete the Parks Master Plan) put on the bottom of the page as "Complete." George Dresser wanted to delete #15 (Explore the feasibility of a municipal golf course). Bill made a motion to amend the FY 99/00 Parks and Recreation Board's Goals, as discussed. Glen seconded the motion. All were in favor, and the motion passed 8-0 (see attachment with amended goals). 7. Update, discussion, and possible action concerning the special venue tag for sports facilities: Steve said that this item, (whether the City should increase the ad valorem tax rate by 2% to help fund Veterans Park and Athletic complex), was discussed during previous meetings. Steve said that the Department met with the City Manager, the City Attorney, and the Fiscal Services Director and came up with a Venue Project Tax Proposal. Steve talked about the steps in the proposal. The first step would be to generate an internal preliminary cost estimate for the park. The cost estimate is a little under $6 million dollars to build the park. The second step would be to come up with an operational cost estimate to maintain the park. Steve said that this step is key, because legislation requires that once the facility is built, the City cannot use property taxes to operate it —sales taxes have already been committed. Steve went on to say that the third step would be to develop a hotel/motel revenue cost estimate (the Fiscal Services Director's preliminary estimate was that the park would generate around $5 - $6 million dollars). The next step would be to develop operational revenue estimates (ex: revenue generated from team fees, concessions, etc.). Under the statutory requirements, this would become a review process with the Legal Department, the Fiscal Services Department, and State Comptroller's Office. A determination also has to be made as to whether this proposal is politically feasible, and whether this project would be the best use of the funds generated from the ad valorem tax rate increase. Steve said that once the City receives approval from the voters, then it would have to go to the Attorney General's Office for their review/approval. Steve asked the Board if they were willing to commit the time and resources to proceed with this project. The board agreed to continue to investigate the ad valorem tax rate increase as a means to fund building Veterans Park and Athletic Complex. No motion was made on this item. Page 2 of 4 Parks and Recreation Board Regular Meeting Tuesday, November 9, 1999 8. Update, discussion, and possible action concerning Veterans Park and Athletic Complex: Steve said that the City Council approved O'Malley Engineers (an engineering firm from Brenham) to work on the design of the park. An archeological survey contract is scheduled to be on the City Council agenda for December 11, 1999. This contract would include a survey for both Veterans Park and Athletic Complex, and Lick Creek Park and would be conducted by Dr. Alston Thoms, an archeologist on staff with Texas A&M University. Steve said that the Department met with the Veterans Committee and agreed upon a general location for a memorial to be put in the park. This memorial will be included in the park's Master Plan. Steve invited the Board to attend the site dedication that will be held on Thursday, November 11, 1999, at 1:00 PM. Steve went on to say that there is a lighted flagpole with an American and a P.O.W./M.I.A. flag that will remain up during the duration of the park's development. Once the park is built, they will determine a permanent location for the flagpole. Steve said that the memorial will be called the `Brazos All Wars Veterans Memorial", to be inclusive of all veteran groups. 9. Update, discussion, and possible action on proposal for additional lights at A&M Consolidated High School Tennis Courts: Steve had no update on this item. He said that he would meet with the school district to determine whether they would agree to pay for the operational costs to maintain additional lights, if the City would provide the funds to install them (installation cost is estimated to be around $70,000). Bill made a motion to ascertain whether College Station Independent School District (CSISD) would fund the operational costs for additional tennis court lights if the City of College Station funds the installation of the lights. If CSISD agrees to pay for the operational costs, then going to the City Council to request the funds to install them. George Dresser seconded the motion. All were in favor, and the motion passed 8-0. 10. Report and discussion on the Bilce Loop Project: Eric Ploeger had included in the Board packets an e-mail that the Project Engineer, Brett McCully, had sent him a few months back regarding the status of the Bike Loop Project. Eric said that very little has changed on the status —several phases have been developed, but phase one of the project is still under state review. Bill asked if there was someone that could be contacted to help speed up the process. Eric said that he would ask Brett McCully, and report back to the Board. 11. Consent Items: Capital Improvement Report: John C. asked about Teen Center usage. Steve said that participation has been pretty good. John thinks that it would be useful to track the number of people in attendance at the Teen Center. Steve will ask the Youth Services Coordinator if/how he tracks this information and report back to the Board at a later time. Discussion of future meeting dates and agendas: • Review of revisions to a plat in the Pebble Hills Subdivision (this will be on the agenda of a special Board meeting to be set up the following week). • Adoption of the annual report from the College Station Recreational Sports Association. • Update on potential agreement between the City of College Station and CSISD to add additional lights at the A&M Consolidated High School tennis courts. • Requests from Lincoln Center Advisory Board for the feasibility of additional parking. • Bike Loop report. • Amateur Softball Association report. Page 3 of 4 Parks and Recreation Board Regular Meeting Tuesday, November 9, 1999 GIS study. Roller Hockey usage. 12. Adjourn: Chris made a motion to adjourn the meeting. Susan Allen seconded the motion. All were in favor, and the meeting adjourned at 9:20 PM. Page 4 of 4 Parks and Recreation Board Regular Meeting Tuesday, November 9, 1999 Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chairman; Sarah Birkhold; John Nichols; Glen Davis. Guest: Frank Thurmond, 3015 Gleneagles, Bryan, Texas 77802 1. Call to order: The meeting was called to order at 7:15 PM. 2. Hear visitors: There were no visitors. 3. Discussion and possible action concerning park land dedication for the Pebble Hills Subdivision: Eric Ploeger introduced Mr. Frank Thurmond, a Developer for the Pebble Hills Subdivision. Eric said that in 1996 the Parks and Recreation Board reviewed the park land dedication for the Pebble Hills Subdivision (see attachment). To this date, there has been no development on the dedicated property. Mr. Thurmond stated that the preliminary plats for the property expired after 18 months and needed to be reviewed by the Planning and Zoning Commission. Mr. Thurmond would now like to retain a portion of the dedicated property (5.28 acres), put a detention pond on it, maintain it for private use for water for his cattle, for possible future park land dedication. He mentioned that a large portion of the dedicated land is in the 100-year flood plain. Mr. Thurmond went on to say that he had presented his proposal to the Planning and Zoning Commission and Development Services Staff. They didn't seem to have a problem with it, but because of the fact that the Parks and Recreation Board had looked at the dedication in its original form, it was suggested that Mr. Thurmond come back to the Board with the new proposal. Steve mentioned that Mr. Thurmond's preliminary plat fell under the old Park Land Dedication Ordinance that has since been revised. He went on to say though, that the amount of land that Mr. Thurmond had originally dedicated was above and beyond the per -dwelling unit requirement for park land dedication (under the old and new ordinance). Mr. Thurmond has divided the preliminary plat into Phase I, Phase II and Phase IIB (Phase IM is the portion of land that he is requesting to retain). Glen Davis made a motion to accept the amended preliminary plat for the park land dedication as presented by Mr. Thurmond, removing the 5.28 acres (Phase IIB) from his original dedication. The proposed amended plat now is just for Phase I and Phase II, not Phase IIB. The 5.28 acres to be taken out is projected to be a park, but it is not binding on any party. Any future phases dedicated will fall under the new Park Land Dedication Ordinance. John Nichols seconded the motion. All were in favor, and the motion passed 4-0. 4. Adjourn: Glen made a motion to adjourn. John seconded the motion. All were in favor, and the meeting adjourned at 8:30 PM. Parks and Recreation Board Special Meeting Wednesday, November 17, 1999 NEI WN IWI P. O. Box 9960 1101 Texas Avenue College Station, TX 77842 TeL 409 764 3500 TO: Parks and Recreation Board, FROM: Kris Startzman, Board Secretary DATE: November 5, 1999 SUBJECT November Board Meeting The next Parks and Recreation Board meeting is scheduled for Tuesday, November 9th at 7:00p.m. at the Parks and Recreation Department Conference Room. Please see attached agenda and Board packet. If you have any additions or changes to the attached agenda, minutes from the previous meeting, or you will not be able to attend the upcoming meeting, please contact me at 764-3414 prior to the meeting. Thank you and hope to see you there. Attachments: Home of Texas A&M University Name Request Submitted on (date) PADS AND RECREATION Absence Request Form For Elected and Appointed Officers October 22, 1999 I will not be in attendance at the meeting of Tuesday, November 9th, 1999 for the reason(s) specified: Please consider this my reauest for pardon of the Parks Board Meeting of November 9. 1999. I will be out of town on business. I may be able to attend the later portion of the meeting. Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date. o:board/absenteeform.doc Fiorn: Geoige W.R. Davis (409) 694-6622 To: Kr is Sslar lunan Dale: 10/22/1999 Tirne: 1:58:52 PM Page 1 of i i Kris Thanks for the e-mail. Here is my absentee request. W10ax PRO Cover Page Sill Davis, Registered Piano Technician 1219 Boswell St College Station TX 77840 Mission Statement: The purpose of the College Station Sports and Recreation Association shall be to coordinate and foster the planned activities of the various independent athletic organizations and city sponsored leagues, in an effort to provide the citizens of College Station with the opportunity to participate in quality amateur sports programs on or in quality athletic facilities. Report: As required by the charter of the College Station Sports and Recreation Association I am submitting this annual report on the activities and accomplishments of the Association. We lost membership this year. The adult soccer league headed by Juan Vasquez-Ani is no longer a member because of repeated transgressions of park policy. We expect that anew adult soccer league will petition for membership in November. Current membership of CSSRA includes College Station Soccer Club (CSSC), Brazos Magic Soccer Club (BMSC), College Station Little League (CSLL), Brazos Valley Amateur Baseball Association (BVABA, Pony League, Sandy Koufax), and the Sports Recreation division of the CS Parks and Recreation Department. Representatives from youth tennis and swimming have been asked to participate, but at this time their representatives have attended only sporadically. We expect that new users will become active in the coming year. We found that the three meetings per year we elected to try at the beginning of this year were inadequate to deal with issues on a timely basis and have chosen to meet in November, January, March, May, July, and September for the coming year. The meeting night has been moved to the second Monday of the month in order to avoid conflict with other City of College Station meetings. The spring soccer and baseball seasons were scheduled and conducted without conflict. Unfortunately Little League scheduled a fall baseball season without consulting the soccer club. At the January meeting Little League said they were planning a fall season, but the Association took no action expecting it to be discussed in the March meeting. No one from Little League attended the March meeting and by the time both parties were again at a meeting, Little League had progressed too far with planning to back out. It has created some animosity between the two organizations which will need to be worked out this coming year. The spring youth soccer season still begins so early that it interferes with the basketball program run by the Recreational Sports division. I don't know if this can be resolved, but it is worth working on. All the local youth soccer leagues continue to be involved and are cooperating. A meeting of all soccer parties in the Spring resulted in an agreement by all parties to limit use of the adult soccer fields at Southwood Athletic Park and Central Park to games only. In the Spring Southwood was used far too much and the condition of the field deteriorated rapidly. As a result of this new sites need to be identified on which teams with older players can practice. College Station Soccer Club has contributed funds to purchase two new adult goals. The College Station Sports and Recreation Association has the potential to become an important instrument in coordinating activities of the various member groups. The charter is being worked on to provide more opportunity for the board to provide discipline hearings when requested by member parties. The Association needs to continue emphasizing the things that can be accomplished by working together will maintaining full and complete communication. Attendance by those members attending meetings has improved, probably partly because we have sent letters reminding them that their participation is essential to being able to have a users' agreement to use City facilities. The tennis and swimming organizations need to be more strongly encouraged to attend. Perhaps adjustments in the meetings could encourage that. I do not know what adjustments that would be. This month I complete my two year term as chair of the board. Glen Davis becomes the new chair. According to the charter, by this time next year the Parks and Recreation Advisory Board will need to appoint a new chair designate. The potential for the CSSRA is substantial. The membership has not yet developed a vision for what can be accomplished if they work together. I encourage them to work on this and hope that Glen will be able to guide them that direction in this coming year. Thank you for the opportunity to serve Submitted by: Robert E. DeOtte, Jr. Chair ?fit t Recreation � Boards : Parks �..: s -" fir' ;�i a ��? ' t a�> o aS dsGoals 2,: . In Proares� 1. Complete the Parks Master Plan 2. Implement the approved Capital Improvement Program 3. Implementation of the Wolf Pen Creek Master Plan HiPrflo 4. Enhance the public perception of the Wolf Pen Creek Corridor 5. Encourage the early development of the former landfill site on State Highway 6 6. Emphasize Lincoln Center leadership development and program enhancement 7. Support the implementation of the Greenways Master Plan S. Investigate a dedicated revenue source for community park development. He iu m Priority 9. Establish an on -going re -appraisal of existing parks, facilities, and services offered by the department 10. Encourage arboretum/garden parks and color emphasis in existing parks j 11. Investigate the feasibility of cooperative ventures with CSISD 1.01I) Pr�or�v 12. Develop an Urban Forestry Plan for College Station 13. Incorporate public art into the park system 14. Investigate the feasibility of cooperative ventures with TAMU on facilities and programs 15. Explore the feasibility of a municipal golf course 16. Explore the feasibility of a commercial ice skating facility K N15' •-�tF INFEN RM 51r; r-1 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FY99 GOALS I 1 1, 11. 1 11 111 1, 1111I1111 I III I I 1.1 11 111. 1, '46 k I 1 1. 1 1 1 1 1 1 1. I I I I I, I I I I I 1I I 1 11 1 1 1 -1 11 1 11 1 1 11 1. 1 1 11 III 1 111 11,11 1 1 11. 1 1111 11 .1 1 1 1 1 11 1 1 1 11 1 1 1 1 1 11 1 o -.CIP,- Inipleri:eintaticnamf4he",� R1 Open new Teen Center R1 Wayne Smith Ballfields R1 Adamson Lagoon Renovation Design ETGemplete AUdeley PaAc--Acquieitien El Complete Athletic Park Master Plan R1 Edelweiss Park Design 0 Complete Woodway Park Acquisition and Design E[ Co ete I-TW Comer huproveme-nts R1 WPC Trail and Bridge Design Staff.-'DeVelmehf,". op, R1 Training and utilization of the CIS software implement S and Competency - based Pay System 0 Implement Department Training Policy, .Cif Council'. Strategic Issues R1 # I - WPC Master Plan Implementation El #7 Tourim-Ad'Nisery Co Otd:. �.alit�rmc m-provein6nt'0 implement Program Cost Accounting Implement Pool Technical Program Implement Infrastructure Replacement Program Implement Teen Center Program(s) 21 Assist with City-wide Volunteer Coordinator program Special .,Pr6i.ec s D Revise City of CS Emergency Standard Operating Procedures R1 Implement Senior Citizens Programs ElComplete Parks Master Plan R1 Complete parldand dedicafion ordinance revision Cl Secure $20,000 in Sponsorship dollars for 2000 Games of Texas R1 Assist in the Completion of the Greenways Master Plan 5-Nov-99 o:goals/99goal CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT VOO GOALS 1'mv Aem-6niation of 'the -CIP.PioRram ❑ VXTolf -Pen Creek Improvements (Tributary 13) 0 Adamson Pool Renovation & Improvements 0 Edelweiss Park Construction • West District Maintenance Shop Design & Construction • Eastgate/Lions Park Improvements El Willow Branch Tennis Courts Installation • Community Park/Cemetery Site Acquisition • Brazos Beautiful Crape Myrtle Project • Veterans Park & Athletic Complex design and begin construction • Central Park Irrigation Improvements 11 Hallaran Pool Improvements 11 Neighborhood Park Improvement Project 0 Wolf Pen Creek Riparian Restoration Project 0 Construction of a Roller Hockey Rink 0 Woodway Park Land Aquisition o Dever'ovinent ❑ 0 ritin ue t mprove Staff Review staff levels and revise projections 0 Review training resource requirements 0 Implement departmental training policy 0 Participate in TRAPS Regional 5 Workshop 0 Participate in TRAPS Annual Conference 0 Support *individual training through Dept. of Emergency Management ion Zc mement' t fa o ity.,ICounci,'Strate'' :.- C ., Issues El #2 Continue implementation of the WPC Master Plan El # 13 Continue to improve tourism development 0 #21 Continue implementation of Senior Programs PARks & RECREATION CO[[EqE STATiON m ement f ve il..P`r-'iects'_. pl' Ation _S_ C 0- 0 Conduct 2000 Games of Texas • Submit Departmental Accreditation Application • Implement Street Tree Clearance Program El Develop plan for the second Teen Center (Yahooz) 0 Review and update PARD Strategic Plan xv oru,. ources,,,,,.:,- e, A-fi Reverie'- ❑ S Venue Project Tax 0 United States Soccer Federation Grant 0 Texas Parks & Wildlife Trails Grant • Texas Parks & Wildlife Urban Fishing Grant • Texas Parks & Wildlife Community Outdoor Outreach Grant 0 Texas Parks & Wildlife Local Park Fund Grant • CSISD — Criminal justice Grant • Implementation of the user fee surcharge • FEMA SLA-50 an anninst, 'r'bve:, mers.td Am • Revise City of CS Emergency Standard operating Procedures • Establish office at EOC and Fire Administration Building • Conduct Annual Emergency Management Academy 00-04 5-Nov-99 o:goals/00goal R O. Box 9960 1101 Texas Avenue College Station, TX 77842 Tel: 409 764 3500 UII 1l ►i'11i1U TO: Veterans Committee FROM: Steve Beachy, Director of Parks & Recreation DATE: Y, October 26,1999 SUBJECT: Veterans Park & Athletic Complex Update Several members of the veterans committee met at the park site on October 13t' to view the proposed location for the memorial. The general location is noted on the attached site plan. The exact location will be determined as the memorial site plan design is completed. The area is on the common boundary with the Texas A&M property and it has numerous large trees that will enhance the memorial design. A 50' lighted flag pole will be installed within the next two weeks on the south boundary of the park near the Harvey Road entrance (SH 30). A brief ceremony is scheduled for Veteran's Day, November 11t' at 10am -to formally dedicate the park as ".Veterans Park and Athletic Complex". The American flag and the POW/MIA flag will be raised and will remain up at this location until the park construction begins next year. At that time, the pole will be relocated to a permanent site within the park. I have also enclosed some photos of a very nice memorial that is located in Trinidad, Colorado. This memorial has two monuments — Vietnam and Korea. I do not know why they are the only conflicts represented. I assume that there are other memorials at another location within the county. These are located at the front entrance to the State of Colorado tourist information center just off of I-25. This is a very nice place to stop if you are traveling to Colorado. Directions to the center are well marked on the Interstate after you descend from Raton Pass. Thanks again for your time and interest. 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Task -Project Design: July - August 1999 Advertisement & Award: August - September, 1999 Completion: February 2000 2. VETERANS PARK & ATHLETIC COMPLEX MASTER PLAN Project Number: PK9941 Budget: $2,038,000 Contract Amount: NIA Project Manager: Eric Ploeger Project Design: Comments/Status: City Council approved O'Malley Engineers for the design of Phase I. Task -Project Design: Advertisement & Award: Completion: 3. ADAMSON POOL RENOVATION Project Number: Budget: Design Contract Amount: Project Manager: Project Design: PK9936 $751,000 $747,600 Eric Ploeger Waterscape Consultants Comments/Status: Progressive Chemical was the low bidder. The renovation began on November 1, 1999. Task - Project Design: January - June 1999 Advertisement & Award: August - October 1999 Construction Completion: May 2000 CIP Report 4. 5. 6. im EDELWEISS PARK MASTER PLAN & CONSTRUCTION Project Number: PK9910 Budget: $ 213,000 Park Land Dedication, and 1998 Bond Funds Contract Amount: $209,140 Project Manager: Peter Vanecek Project Design: In-house Task - Project Design: October - March 1999 Advertisement & Award: April 1999 Completion: November 1999 WEST DISTRICT MAINTENANCE SHOP Project Number: Budget: Design Contract Amount: Project Manager: Project Design: PK9927 $481,000 $30,280 Eric Ploeger Holster and Associates Comments/Status: The project is currently on hold. Asbestos abatement must be completed before an existing building can be removed. Task - Project Design: March - July 1999 Advertisement & Award: August, 1999 Completion: March 2000 EASTGATE IMPROVEMENTS AND LIONS PARK PLAYGROUND REPLACEMENT, Project Number: PK9308 Budget: $29,000 1990 Bond; $20,000 FY99 Replacement Fund Contract Amount: $56,085 Project Manager: Pete Vanecek Project Design: In-house Comments/Status: Construction began in the last week of October, 1999. Task - Project Design: May 1999 Advertisement & Award: August 1999 Completion: February 2000 COMMUNITY PARK AND CEMETERY SITE ACQUISITION Project Number: Budget: Contract Amount: Project Manager: N/A $500,000 - Park $275,000 - Cemetery N/A Eric Ploeger CIP Report 8. BRAZOS BEAUTIFUL CRAPEMYRTLE PROJECT Project Number: Budget: Contract Amount: Project Manager: N/A $282,000 N/A Eric Ploeger/Pete Vanecek Comments/Status: This project is currently in the design review process. Task -Project Design: September 1999 Advertisement & Award: October - November 1999 Completion: February 2000 9. CENTRAL PARK SOFTBALL FIELD IRRIGATION REPLACEMENT Project Number: PK9939 Budget: $30,000 -'98 Bond Contract Amount: N/A Project Manager: CSPARD Planning Comments/Status: The new system for the Central Park Softball fields will be installed during the Winter break, December, 1999 - January, 2000. Task -Project Design: August - September 1999 Advertisement & Award: October 1999 Completion: January 2000 10. HALLARAN POOL INPROVEMENTS Project Number: PK0072 Budget: $27,000 Contract Amount: N/A Project Manager: Pete Vanecek, Senior Parks Planner Comments/Status: Project is to provide a small slide for the shallow area of the pool. Completion: March, 2000 CIP Report WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, NOVEMBER 9, 1999 12:00 NOON - 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE f 11:00 New Member Orientation Call to Order 1. Approval of Minutes from October 4, 1999 Meeting 2. Approval of Member Requests for Absences 3. Discussion and Possible Action Concerning the Permit Applications Pending with the U.S Army Corp of Engineers 4. Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: Hotel/Conference Center - Project No. GG 9701 Traffic Signals - Dartmouth & Holleman Project No. FT 9807 Channel Improvements, Texas Ave to Tributary B - Project No. SD-9901 WPC Tributary B Site Improvements - Project No. PK 9902 Parking Improvements - Project No. WP-9903 Trails and Bridges - Project No. WP-9905 George Bush East Extension - Project No. ST 9916 5. Discussion and Possible Action Concerning a News Media Day at Wolf Pen Creek 6. Discussion and Possible Consideration of Future Meeting Dates 7. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website httpm// ^^^^ ci collegenstation +x.us and Cable Access Channel 19. `.�.1p F�r !,. j... r �# ; t. r 1.. 1'• ,f 1. £ .. I i l..i k i E _ :il i ' i i ° S i E 1 James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: (H) jimasseyctxcyber.com (W) jim@[admin.tamu.edu] Sarah IBirkhold (Parks & Recreation Board) 1811 Laura Lane College Station, TX 77845 (H) 696-2532 (W) 845-4318 (F) e-mail: sbirkhol@poultry.tamu.edu Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Wayne Rife (Planning & Zoning Chair) 9255 Brookwater Circle College Station, TX 77845 (H) 764-8382 (W) 694-7000 (F) 694-8000 e-mail: wwag@tca.net Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) None e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board — Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845. (H) 690-6894 (W) 777-2556 e-mail: marshas@tca.net 0:\Parks\projects\wpc\oversite\members\addresses.doc\November 2, 1999 Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachv(abci.colleae-station.tx.us Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeaer(abci.colleae-station.tx.us Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: msmith(a)ci,colleae-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoselev(a)ci.colleae-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea(a-)ci.colleae-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: Dvanecek(aci.colleae-station.tx.us Kelley Chapman, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchaoman(aci,colleae-station.tx.us Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccrvan(abci.colleae-station.tx.us Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: icallawav(aci.colleae-station.tx.us Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz( ci.colleae-station.tx.us 0:\parks\projects\wpc\oversite\members\addresses.doc\11/03/1999 WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, OCTOBER 4, 1999 COLLEGE STATION CITY MALL COUNCIL CHAMBERS MEMBERS PRESENT: James Massey; Kay Henryson; Marsha Sanford; Sharon Colson; George Dresser, Alternate. MEMBERS ABSENT: Dennis Maloney; Chris Barzilla; Wayne Rife; Judith Warren, Alternate; Phillip Kelby, Alternate STAFF PRESENT: Eric Ploeger, David Wood - Parks & Recreation; Charles McLemore; Frank Simoneaux, Bob Mosley - Public Works; Jim Callaway, Jane Kee, Ed Hard - Development Services; Kelley Chapman - Public Relations; Charles Cryan - Finance Department; Pamela Springfield, Committee Secretary - Parks and Recreation. VISITORS: Charles Wood, Economic Development Analyst; Mike, McClure, McClure Engineering; Colleen Kavanagh, The Eagle; Rachel Mach, TAMU Student; Paul Clarke, Clarke & Wyndham, Inc. CALL TO ORDER: James Massey called the meeting to order at 12:15 p.m. He welcomed Sharon Colson and Marsha Sanford, from the WPC TIF Board, to the committee.. James announced that Dennis Maloney, Wayne Rife, Judy Warren, and Philip Kelby, all had excused absences and wouldn't be present due to business -related activities. 1. APPROVAL OF MINUTES- George motioned to approve the minutes from the September. 7, 1999. Kay seconded. The motion passed unanimously, and the minutes were approved as written. 2. APPROVAL OP MEMBER FIEouEGTs Fog ABSFNCES6 James addressed this item immediately after the Call to Order. Ric Ploeger said that information he'd received from. Steve Beachy had indicated that regular members, as well as alternates, needed an excused absence if they were not going to be present for a meeting. Jarnes told the members that a quorum was representation from three of the five boards that make up the committee. He asked members to be sure and let Pam know ahead of time if they weren't going to be able to attend a meeting. George stated that Chris Barzilla was probably not aware of this requirement. Ric said this determination had just been made: since the last meeting, and Parks Board would be discussing this issue at their next meeting. 3. MARKETING OPTIONS FOR RETAIL DEVELOPMENT OF WPC CORRIDOR - PRESENTATlc_& D1SCUSSiON,_rHARLES Waw: Charles Wood said he'd been the Economic Development Analyst for the City for six months, and therefore, did not have a strong grasp on the committee's focus for retail development at Wolf Pen Creek. He said to an extent, anything could go in there. He gave the committee a brief overview of what Economic Development does and who they work with. He said they look at leaks in the economy - where people go to shop in Houston, Bryan - and try to fill those gaps. They also mediate between developers and staff in the event of difficulty. He said Economic Development had talked to a number of city staff to try and get an idea of the goals and a feel for the focus and vision of Wolf Pen Creek. The next step would probably be to talk to developers to see what the possibilities for development are. He said with -retail WPC Oversight Committee, Oct 99 Page 2 development in general, you have to have the numbers. Population, traffic counts, and estimated buying income, are all important factors because the businesses have to be convinced that they can be supported. They will also want to know what amenities they can expect when they come to College Station. Some general observations: * None of the commercial sites are going to be very close to the creek. * The businesses are there now because of the mall, and because it's a general thoroughfare with a high traffic count. Further down, where you want development to go.in, there's no traffic count, and it's the back side of the mall. The best hope' is traffic'#rom Highway 6:'' The area closest to Highway 6 will develop first - probably a fairly large-scale development. Some things that will have to be worked through: * Most all those commercial areas are owned or managed by one `co'mpany. He said he didn't know if it was a close relationship or not, but with one owner,the city will have to work.with them. * Lack of retail space.. Must havebuildings.in place —.you won't get. smaller businesses in without spec space already there. Restaurants are something :different, and there is a growing trend for some retail developments to actually go with„their..own buildings (such as Eckerd's). However, smaller businesses need something to move into, since they lease. * Water Improvements — where, when, and if, they will be implemented is a big sticking point. He believed: originally the idea of the project was to `center `the development around water. He asked for feedback from the committee': Sharon stated that the original intent had been to create a Parks & Arts type complex, but unfortunately not all the stages were put in place when they should have . been. James., said.. the purpose of this Oversight Committee is to make sure that the'project is done correctly „Ho' stated that this was a drainage project first and foremost, but it was also a cooperative between the city and the business developer s`1there, adding that the committee has been working with the University as well. With the Conference Center coming in, it's difficult to�saywhat theVision is,'because'every person you talk to will have a different idea of things. The project ;has gone, to anew level As far as features - there are certain engineering limitations due to th'e mvalVein ht of the Army Corp of Engineers. Sharon, said marketing is going to be a problem until there is something to ;sell. The City has not developed anything along the creek for businesses to orient to. Lights, landscapirig,and walkways have all been discussed, however until there is something, inplace, it will be hard for -people to see„ the vision. James asked if they were aware of the Tributary 13` improvements, which would,be the prototype for -what the rest of the project will look like Sharon said she was aware ofthe project; however, it was still a prototype and still not done. Charles said"'he was not familiar with the-. project, and asked if he could get with James afterwards to be` brought' up. to speed on .whaf was. going on. James said that was a good idea: Charles continued by saying that the businesses. along Harvey; Road were -there because that. area . is marketable. The section further down is a little different. There will need to be something there for.them to orient to, which, is why the water improvements ;need'to-be addressed.:: In order to get: development there, there's, going to have to be commitment. He said it's, not:.too ::hard to sell. a Vision', but at the same time without having some of it on the ground, it may not happen:; He -said the Business Center was a good example. : He. said -that. Economic. Development wants to _know what the committee is looking for specifically. They don't want to shoot for a -business that won't make it after they come here. He said he needs a specific list of examples. of ,companies that the committee would like to see go into that area. Charles said there weren't really any marketing- materials. for WPC everything -is older.. stuff. They need something that looks nice as far as platting and, zoning, and. they. need t a list of goals for developers - a checklist of design criteria — telling them exactly what they .can and cannot do... WPC Oversight Committee, Oct-99 Page 3 Charles said Economic Development needed to do further research. He said Planning, Parks, Engineering, and the Corp of Engineers need to meet, so he can get a good idea of what the vision is. He told the members that Economic Development was optimistic about this, and he didn't mean to sound negative, but he wanted the committee to be aware of the things that will have to be worked through. He said Economic Development will have to get on board and everyone will have to work together. Compromises will have to be made in order to get development in there - meaning the water issue (what's going to happen and how that's going to work for development). He said he's worked with the Corp of Engineers before, and he believes they may be able to offer advice. James said that would be something to discuss with Engineering, when everyone got together. 4. ,DESIGN REVIEW BOARD CONCERNS N DjscuSSION AND Pps$IBLE ACTION, SANE KEE, KAY HENRYSON: lane said Planning had updated everyone on the Wolf Pen Plaza development going in on the Pooh's Park property at the last meeting. The members had asked Planning to visit with the developers regarding a few items. a. The : Jane said they met with the engineer for Wolf Pen Plaza and they have intended all along to use the same type of keystone block that's used at the amphitheater. At the meeting they got the numbers and specifications for the block. She said she doesn't believe they intend to do anything to the back sides of the buildings that will be facing George Bush. There are two retaining walls - one along the creek and one along George Bush East - with the same material used for both. Jane said if they are required to screen the parking areas, it's up to the applicant if they decide to use shrubbery, berms, or fencing. Sharon said it would be very pretty if those retaining walls could staggered or tiered, with opportunities for landscaping, Jane said they will continue to talk to them. She feels they are very open to talking about those type things, but since there is no DRB process here, there is no ability to negotiate that. b. n of the Rxi.# �(e�ce!s�vment� One of the issues with the driveway was that it needed to be moved further north so that it could be aligned with the interior travel aisle. This would help move traffic in and out of the site better, and take some of the pressure off of the Holleman and Texas Avenue driveways. They have moved the driveways over as requested. Planning is now working with the developer trying to negotiate what would be an acceptable grade for the driveway. On the site plan review, Planning had a 6% grade, and they are requesting a 10% grade. Ed said they've redone some of the grading work so the elevation between the site and the road is not as great as it was. 5. PROPOSED RIPARIAN RESTORATION PROJECT FOB T E AMeHUBEATER ! -AK A_— PREsr=NTATIoN DiscusSLGNJWD PSL$.SWIE A Tmon 13os Wo3ELEY: Bob said he was covering for Mark Smith, who was on vacation. For the benefit of the new members he gave a brief update on the portion of the project dealing with the amphitheater "lake" area. (See Item #4, of the September 7, 1999 minutes for details.) He said the City's Drainage Maintenance crews are ready to start work, however we don't have the go-ahead from the Corps of Engineers. Graphics and plans have been submitted to them, but we have to have their permit before any fill can be done. Excavation does not require their approval. He believes the holdup is the berm that will go in between the amphitheater lake and the natural channel., He wasn't sure how much longer it.would - be before approval would be received. Mike McClure has resubmitted a revised conceptual plan for the main channel to the Corp of Engineers. Approval will be needed before we move on with the rest of the channel. The basis of the revised plan is that the remainder of the channel will have some realignment by getting rid of some oxbows, as. in the George Bush East extension project.. The slopes will be laid back, which - WPC Oversight Committee, Ott-99 Page 4 will get rid of the trees. That is where the Corp of Engineers wants trees planted. There will be no water features. 6— POTENTmL_PARK1Nr1_AR_ AS,_]� .5 STOP Ln�'ATIOV�, AND FC�Cn� oriINn FOR D(; CORRIDOR '' has been tak DiscusstoN Aet2iP_o�,G�.F. �Assro�a Bob said no action en at this point Jaynes told Marsha and Sharon that the concern was the committee didn't want to end up with on -street possible joint parking agreement fWPHe`told them that there were several possibilities for,parking: a parking for the. patrons of WPC p f p gJ with Office. Max; the festival site Which would be, off Dartmouth, and, an area off Dartmouth just north of Holleman, that the Ci "owns. 7. Wa F PEN CnEEIC PROiEGT REPORTS• ence Center.— Project No. GG 9701j.Charies !Wood: The design.. develop rent oiel Confer • Their, response is complete. WPC Ltd., has 5ubmitted.'schematics to the Sheratons"Hotel. hase of the . p e is anticipated in about two weeks. WPC Ltd. plans to .submit a request to meet with' the WPC Design Review Board as soon as Sheraton has,:completed its 'review. Final financing commitments to WPC, Ltd., are due November 13, 1999. B. 'Traffic Signalfs oDartirlouth Folleman -- Project No Ff : 9807 Bob : Mlos eley: The contractor should start no later than .the end of the week _on the Dartmouth/Holleman and Dartmouth/Southwest Parkwaytraffic signals, -with estimated.completion in:30-45 days. C. Channel Improvements, Texas' AvenuetoTributary B: D. WPC Tributary B Site improvements -- Project No..PK 9902, Eric.Ploeger: 'The contract for fow bidder, R.M. Dudley to do, the work, was. approved.:by'City Councilf two Weeks prior. The pre -construction meeting will be in October. ;.He's alreadly;:discussed with :staff'regarding the location of't%rees and where the. contractor: will, park.. The Forestry: Superintendent will be involved in the pre -construction meeting. Everyjeffort will. be made; to make sure' contractor stays out from under the trees. Ric presented the plans for everyone to view. He said they have avoided using lights on poles to 'lightthe! Wide sidewalks Instead, lights have been scattered_ throughout the trees in the overall area Some lights' shine_up into the trees, and some shine. down onto the walkways. 'The bridge is 10' wide a'hd 40"long, ` Everything will meet American's With Disabilities Act (ADA) requirements: E. Parking Improvements - Project No PK 9903, Bob Moseley: - There had been discussion of a parking lot at Dartmouth/Holleman, which;would, be broken :out::an& bid :as a separate • project. No work has`been done on these as yet. F. Trails and Bridges — Project WP 9905, Bob Moseley 'No work 'F as been done as yet.. G. George Bush. ,East .Extension —Project No. ST 9916; Frank !moneauxc The ,final set of plans' submitted by_McClure Engineering, was,displayed. They are.asking for acquisition of a Richard Smith tract for right-of-way and easements; a temporary fill easement to do grading; a small eament which will make the grading transition between; an existing sidewalk and a new sidewalk; and, a future access easement: An area -will be graded so that the creek can be straightened and a'concrete bottom put in Mike. McClure said. the erosion problem"should be solved when the s-curve is taken;- out of..the channel ini that area: Sharon :asked. how ahe increased speed of the water. ,(from ahe curve fjeing removed); would, affect • everything downstream. Mike said the.bridge'will slow,•the water down and the:,Water,surface profile will remain the same, causing no effect ..downstream. The greenspace in that area is being marketed to the Corp as being preserved in. its natural habitat. be used f parking but it is in an area that Richard Smith tract has a small portion that could Mike said arkin has been an issue and parking, at would flood. The road grade will be:5% maximum. r WPC Oversight Committee, Oct-99 Page 5 Bob handed out a memo from the Corp of Engineers (attached). It was their first response after the conceptual plan had been submitted. They want the water velocity sufficient enough in the lower section of the channel, so that silt will not be deposited, it will pass right on through the system. There will be some silt dropped out in the oxbow of the. creek. Silt collecting around the bridge could be removed via the Richard Smith tract. The appraisal ($20,000 for a 1.3-acre tract) has been received. On the October 14th Council Agenda a "Determination of Needs" item will be addressed, which will allow the City to make an offer on the property. Sharon asked what was being done about the silt from the top of the hill where the water starts. James said that there would be another area at Dartmouth specifically designed to remove silt. Also, the City has.acquired the Meridian Apartments; the University is working on a drainage project off the golf course; and the school district will have a detention pond at Willowbranch School. Frank said that all construction and fill easements would need to be acquired before construction could start on this portion of the project. He did not think those would be as difficult to acquire. He said the best -case scenario on the Richard Smith tract would be a month or so; worst case — a year. Mike said he'd met with Design Review Board on the architectural aspects of the bridge. They are waiting on samples from the supplier. George asked about replacing trees. Bob Moseley said the Corp of Engineers was out of their jurisdictional area when they talked about the tree replanting. The City will try to do some planting but in a sparser, less dense fashion than the Corps would like to see. The tree canopy has to be done away with in order for the grass to grow to stabilize the banks of the channel. The Corp of Engineers is supporting the widening of the channel in order to help control the erosion problem; and they want the forest there when the channel overflows. 9. DISCUSSION AND POD^' IBLF CONSIDERATi�I►lOF FU[IJRE�(tFET11+IGDATE�& AGENDA IT�MG: The next meeting would be on November 1, 1999. James asked everyone to pencil in the first Monday of the month from here on out. If a conflict arose, the meeting could be held at an alternate time 10. ADjouaw The meeting adjourned at 1:40 p.m. 09/09/99 15111 $ 409 776 6699M MCCLURE ENOR INC P.01 - : Kevin R. McClure From: Walker, Stan M SWF (Stan.M.Waiker@swf.usace.army.mllj Sent: Tuesday, September 07, 1999 2:25 PM To: 'mcclure@tca.net' Subject: Wolf Pen Creek Just to firrn up our conversation this morning. We support the conceptual plan that a new, wider channel is needed to restore stability (reduce or eliminate degradation and erosion) to this - segment of Wolf Pen Creek. However, we; suggest you consult with someone who has experience in stream restoration and fluvial oeomorahology for the final study and design of a restored channel. We believe more information is needed assess flows, sediment loads. Pt, and overall stream sue. We suggest that the existing riparian forest continue to function as.a floodplain by receiving periodic overbankfio0ing. a teve ne uitimate design will likely involve a compound c anne , with the lower section containing a newly formed natural meander designed to match the new flow regime. The new low flow channel would be sized to provide sufficie��t velocity to Das: normal sediment loads, Above that channel might be a bench concainlhg bottomland hardwood species 61opetully incorporating the existing forest). fihe proposed crossing at George Bush Drive would need to accommodate this compound channel. i.e. the box culverts may have to tie onset vertically to avoid stowing down flows (sediment trapping). We generally discourage on -channel pools, unless they are a part of the restoring natural functions, I.e. pool and rifffe complexes. "i"he key for our consideration of this project under Nation a Permit 27, is That the new channel is designed to restore the stream to a natural and non -erosive state highly landscaped linear park design would likely fall short of tha goal. a are looking for a re designed stream that mimics a similar undisturbed section, that is vegetated with native plants and�does not_ require re, ular' malntenanoeJ As we discussed, we encourage you to in_oco_r_pgrete off -site storm water deters i n �mbeLepossibie to stage flaws !DJo is are .The city wo� ul�eed to mitigate the rec loss of frees assooiated wit e new channel construction, and indirect loss of trees associated with the park development, by planting trees " within another floodplain as close as possible to the project area. Thanks, Stan Walker Post -It" brand tax transmittal memo 7671 1 r of Price I- 1 To �jV� ie2G�7"1 from c s ca. Dept. 7 Phone 4 673 79z?p fax �* �f � 3937 Fax# `f3 t5-5-4 Coffege Station W storic Preservation Committee Regular Meeting Wednesday, November 3, 1999, 5:1 S p. m. Coflege Station Conference Center, 1pom 101 1300 George Oush give Agenda 1. Caff to Order 2. Approval of Minutes: October, 1999 3. Yfear Visitors 4. Chairman's ReportlVpdate Tp- Incentives for City WistoricalYfomes/Buildings — DiscussionlV plate Veterans CompfexandAthfetic Park- Discussion/update City Zoning and (Platting requirements 1Discussion/Z)pdate S. 7ffistm is yfome/Buil�ng (Plaques — Discussion z� Bossi6fe Action on Applications Submitted 6. OraMstory Book Update —Jeff Carroff 7. The Waffof xonor at the Zigh Schoof— Update from Subcommittee 8. (Possible southside 1Troject — David Gerfing 9. Boundaries c Signs for Eastgate andNorthgate 9CistmicAreas w Discussion and (Possi6fe Action Jo. `ZJpdates/Discussion from Last Meeting: regarding OCdAthfetic Office ~ David GerCng/Elton A66ott regarding Old Main Society — Margaret Gfiffith Ae, M Liaison — EltonAbbott 11. Agenda Items 'For Future Meetings 12. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign -interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agsf#das posted on Internet Website htta://www.ci-colleae-station.tx.us and Cable Access Channel 19. Historic Preservation Committee MEMBERS PRESENT: Deborah Jasek, Chair; Dock Burke; Shawn Carlson; Elton Abbott; Joan Perry; Margaret Griffith; Russell Duke; Monte Trenckmann MEMBERS ABSENT: Bill Lancaster STAFF PRESENT: David Gerling, Special Facilities Superintendent; Pamela Springfield, Committee Secretary; Vonn Casares, Assistant City Secretary VISITORS PRESENT: Dennis Maloney; Mike Luther; Chrissy Hester, Principal, A&M Consolidated High School; Colleen Kavanagh, The Eagle 1. Call to Order: Deborah Jasek called the meeting to order at 5:17 p.m. She said some of the discussions would not be held in the same order as listed on the agenda. 2. Approval of Minutes: Elton Abbott moved to approve the minutes from the September, 1999 meeting. Joan Perry seconded, and there was no discussion. The minutes were approved as written. 3. Historic Home/Buildings Plagues: David said a building plaque application for Loupot's Bookstore in Northgate had been submitted. Elton said he would abstain from voting because his firm had done the design and restoration of the building. Deborah stated that Loupot's occupies the building that was once Lipscomb's Pharmacy, one of the original businesses in Northgate. Elton said the building and its contemporary, the Sparks Building across the street, date from the 1930's. He said every effort was made to bring the building back from old photographs, to its original state when it was renovated. After looking over the application the committee agreed that the application didn't include any information about the structure itself, such as year built, what other businesses had occupied the structure, etc. The item was tabled pending receipt of more information, which David said he would try to have for the next meeting. 4. Swearinq in of New Members: Vonn Casares swore in the two newest members of the committee, Marsha Sanford and Monte Trenckmann. 5. The Wall of Honor at the Hiqh School — Discussion & Possible Action: Deborah welcomed Chrissy Hester, and explained to the new members that the wall was what the committee had Historic Preservation Committee Page 2 come up with as a way to honor outstanding educators of College Station. Chrissy Hester had been invited to discuss the idea, and see if it was feasible. Elton said credit for the idea of honoring educators should be given to Mike Luther. David said the idea was to mount/display plaques, with either a picture or engraving of the teacher and a short biography, on a prominent wall at the school. The honorees would be announced at some type of student function at the end of each school year. When the second high school is built the plaques could be split between the two schools. The criteria hadn't been decided yet, since the committee wanted to be sure CSISD accepted the idea. Chrissy Hester said CSISD thinks the idea is great and would be willing to work with the committee. She said at present there were a couple of locked display cases where the plaques could possibly be displayed. A decision would have to be made as to where the plaques would be displayed, but there was space. Vandalism was a primary concern. She said this would be a great tribute to the teachers in the community. Deborah said it had been decided that the first few years of the program would be best directed at the educators of the earlier years — 1920's through the 1940's, then the 1950's — 1970's, and so on. The committee had decided that the program would include retired educators from all grade levels. David asked Chrissy Hester if she had someone on staff that would be willing to work with a subcommittee. She said she had a few teachers on staff who might be interested, but there were a lot of retired teachers in the community- Pat Jones, Mary Hirsch, Grace Keefer, Art Bright - who might have more time and know more of the history. Margaret Griffith and Joan Perry both said they would like to be on the committee. Margaret said she knew some of the older retired teachers that she could contact. Deborah asked Joan and Margaret to head up that subcommittee, get in touch with people, and draft the criteria to bring back to the committee. Deborah said she'd find out who from Lincoln School would be interested in serving on the committee. Margaret asked if they were going to set the number of plaques that would be done per year. Deborah said a dollar amount would have to be decided on before that could be determined. Chrissy Hester suggested working with the College Station Education Association and the American Federation of Teachers, who might be willing to do a little fund raising. Deborah thanked Chrissy Hester and told her that she would be kept up-to-date. 6. Status of Old Main society on Campus — Discussion & Possible Action: Margaret said she had learned that the Old Main Society had been disbanded. She didn't know if it would ever regroup. Deborah said to go under student government activities on the internet, and check. Margaret said she would find out who the former faculty advisor was, and try to get more information. 7. Status of "The Zone" on Campus a Discussion & Possible Action: Margaret said she'd been told that the little building where they sell the Zone tickets (formerly the Bush Library offices and the 12th Man for awhile) is scheduled to be demolished. She spoke to Will Heard, the Student Body President, who said there was nothing that could be done. Margaret said the building had been completely redone when it was used for the Bush Library offices. She said it has a lot of history — it's where A&M athletic tickets were first sold. Deborah said it was out of the committee's jurisdiction. Margaret said if someone on campus was interested in preserving it, then possibly the committee could support those efforts. David said he would contact David Godbey with the Physical Plant to see what he knew. Marsha ;pskeo if the committee had a liaison with A&M. Deborah said no. Marsha said she realized it was out of the committee's jurisdiction, but it was still part of the College Station cgrr}Munity, and she felt there needed to op a liaison. Deborah said the committee agreed, Historic Preservation Committee Page 3 however the feeling wasn't mutual. Elton said David Woodcock would be a good liaison. He teaches historic preservation, is a historic preservation architect, the head of the Department of Architecture, lives in College Station, and is head of TheHistoric Resource Center at the college. Margaret moved that Elton meet with David Woodcock to see if he would be interested in acting as liaison. Marsha seconded, and the motion passed. David said adding a liaison to the HPC would not require changing the by-laws. The liaison would not be allowed to vote. Deborah said the HPC needed to find out what the status of the old athletic office was, and put it back on the agenda for the next meeting. Elton said he knew the people in Facilities Planning, and would contact them. 8. Oral History Hook Update/Discussion: All members received a copy of Jeff Carroll's manuscript — what he's done so far. David said the book starts at the beginning of time. Deborah asked everyone to read over the manuscript. David said to check for typos and changes, like from Southgate to Southside. He said there is more to come. 9. Bear Visitors: The visitors had nothing to present. Deborah invited them to join in the discussions. 10. City Zoning & Platting Requirements as Thev Affect Historic Neighborhoods — Discussion & Possible Action: Deborah said everyone should have received the information from Mike Luther regarding what's going on at 600 Welsh, and most were at the meeting of the Zoning Board of Adjustments. In short, a building plat which was two lots and 29, has been re -platted to three lots. The original house remains, and on each of the new side lots they are building houses that are 26' x 52', valued at $52,000, that are going to be four bedroom, two bath houses. There has been a lot of discussion regarding drainage problems which already exist in the area. This project did not go before the Planning and Zoning (P& Z) commission, because the zoning official ruled that it was a minor plat change rather than an amended plat change. According to local government code, a minor plat change can be done by the zoning official without going before P& Z, or holding a public hearing. The next door neighbor has appealed and the Zoning Board of Adjustments will be having a hearing. Deborah said that this type of thing has happened before on Park Place, citing Agenda Item #4, of the P&Z minutes of August 19, 1999, which had been handed out. Margaret said it's not only happened before, it's been happening for years. The same thing happened to her mother who lives on Winding Road, and has also happened over on Lincoln Street in Eastgate. Deborah said there's not a lot that the committee can do except lend personal support to what's going on. She said what the committee can do is create a policy similar to the one that was done for Southside several years ago. That policy, as well as guidelines from the HPC, were both presented to council and accepted unanimously in 1998. According to the policy, areas such as Southside should not be re -platted and infill should be monitored, so that this type thing wouldn't happen. However, it's been discovered that unless a policy is an ordinance, city staff can choose whether or not to follow the policy. Deborah said that recommendations need to be made to council as to what type of ordinances or overlays need to be done to protect Southside, Eastgate, and Northgate. She said Eastgate might be in a little better position because they have a neighborhood association. Something else that was learned was that deed restrictions aren't enforced. Elton stated that he was on the Northgate Revitalization Board's Design Review Subcommittee, and they review projects that are going to be built in Northgate. He said they are facing a similar problem, having been told by the city attorney that their guidelines can't be used unless they are made into ordinance. He feels that it's important that the HPC establish guidelines that would then be put into the zoning ordinance so that a developer knows specifically Historic Preservation Committee Page 4 what he can and cannot do. He stated that there is an obligation to the historic districts of College Station, and an obligation to those people wanting to develop within our city, that there are clear rules for them to follow so they don't waste time preparing projects that aren't going to be approved. Dennis said the Council would be discussing policy issues on neighborhood ordinances and the need for them at the October 28th council meeting. It will be a joint meeting with the Planning & Zoning Commission. They will start hammering out parameters, which will affect all neighborhoods in the entire city, with special consideration given to the historic neighborhoods. He said that would be the time to present concerns and special needs. Sean Carlson said the HPC should contact the Texas Historical Commission (THC), as they will help communities develop ordinances for historic districts. She said if someone from THC could go to that joint meeting and enlighten everyone as to what those ordinances are, it would prevent the HPC from starting at the beginning if those ordinances already exist. Everyone agreed that you didn't want to prohibit development, as long as it was reasonable and in keeping with the integrity of the neighborhood. The type of infill had to be defined. Three houses on two lots was not reasonable. Mike Luther said that the Neighborhood Preservation Committee's report could be used as the core of what the HPC wanted to do, since items 1-5 and 7-13 have already been accepted by Council. To save time and effort, if the report was expanded upon, it could cover virtually all the concerns expressed. Elton motioned to do as Mike suggested, Margaret seconded and all were in agreement. Deborah directed staff to get in touch with THC and see if: 1) they could send someone to meet with Council and the HPC; and, 2) to send as soon as possible all information they may have on historic overlays and ordinances that deal with infill and replatting. She suggested that a special meeting be called whenever the representative from THC comes down. She said the committee needed to read through the policy that was adopted in 1998. if there was anything that they thought needed to be added or taken out, if they could get in touch with her by October 22, she'd work up a report to get to Council by the 28th 10. Chairman's RevorVUvdate: Veteran's Park - Deborah said that on October 13th there was going to be a walk-through of the park site to look at options as to where the veteran's memorial could be placed. She said if anyone was interested in going to let her know and she will send the details. The VFW has come up with an idea for a way to promote this and raise money, and are thinking about holding the dedication on Veteran's Day. More information will be available later. 11. Acienda Items for Future Meetiinas: Liaison from A&M - Discussion/Update Old Athletic Office - Discussion/Update Wall of Honor ~ Discussion/Update'from Subcommittee Old Main Society - Discussion/Update Oral History Book - Discussion/Update City Zoning and Platting Requirements - Discussion/Update Boundaries and Signage for Eastgate and Northgate areas - Discussion & Possible Action Chairman's Report: Tax Incentives for City Historical domes/Buildings - Discussion/Update Veterans Complex and Athletic Park - Discussion/Update Marsha asked about tax incentives offered in College Station. Dennis and David both said no. Marsha said she believed the City of Bryan had incentives. David said he would look into that. Historic Preservation Committee Page 5 12. Adiourn: Marsha motioned to adjourn. Russell seconded, and the meeting adjourned at approximately 6:44 p.m. COLLEGE STATION HIOTOKIC f KEOEKVATION COMMITTEE 1999-2000 Termo re .1 u n c-,20QO ELTON A13130TT 1208 Munson C.S., TX 77840 (H)693-9570 (W) 260-2635 eabbott@arkitex.com DOCK DURKE 502 West Dexter C.5., TX 77840 (H) 693-3847 (W) 845-5515 d-burke@tamu.edu RU55ELL DUKE 600 Old Jersey Street C,S., TX 77840 (H) 694-8181 ru5561uke@gte.net MARGARET GRIFFITH 1102 San Saba C.5., TX 77845 (H) 693-4746 (W) 647-9242 C-mrriar(a) c v-neLne-t rriaggiethe.aggie@tamu.edu JOAN PERRY 513 Kyle Avenue C.5., TX 77840 (H) 695-8822 (W) 862-1328 joan@tamu.edu 5HAWN CARL50N 1031 Rose Circle C.5., TX 77840 (H) 694-1522 ocarleorn@myriad.not Termore June. 2 D DE50RAH JASEK, CHAIRMAN 1007 Winding Road C.5., TX 77840 (H) 693-0343 (W) 845-5239 d ja5ek@tamu.edu WILLIAM B. LANCASTER 303 Dexter G.5., TX 77840 (H) 696-5286 wlanc@myriad.net MONTE TRENCKMANN 205 Fidelity G.5., TX 77840 (H) 696-5401 MARSHA 5ANFORD 4003 Shoal Creek C.5., TX 77845 (H) 846-2894 (W) 690-6894 maroha50tca.net --k . - 0:\PAM E LA\H ISTORIC\ADDKE55\ADDRE55.DOC\29-Oct-99 CONFERENCE CENTER ADVISOR' COMMITTEE Regular Meeting Tuesday, October 12, 1999, 5:15 p.m. College Station Conference Center MINUTES MEMBERS PRESENT Fran Lamb (Vice Chair), Eileen Sather, Jennifer Pratt, & Ed Holdredge MEMBERS ABSENT Mollie Guin (Chair) STAFF PRESENT Grace Calbert, Supervisor Kim Fox, Secretary/Scheduler HEAR REQUESTS FOR ABSENCES Mollie called in sick on 10/12/99 in the morning. CALL TO ORDER Fran Lamb called the meeting to order at 5:25 p.m. APPROVAL OF THE MINUTES Fran requested the minutes of September 14, 1999 be reviewed. The minutes were reviewed. Jennifer Pratt moved to accept the minutes as presented. Eileen Sather seconded the motion. All in favor and motion passed. OLD BUSINESS 6 Month Client Registration — Kim discussed that information had been mailed to 200 regular and potentially new clients the last week of September 1999. The call -in to set up a registration time begins at 8:30 a.m. on Monday, November 8, 1999. The registration itself will be on Friday, November 19'h. Clients will be able to register for consecutive meetings for January through June 2000. Status of History of College Station Book — Pam Springfield, secretary for the Historic Preservation Committee, left the author's introduction to the book for Grace to review. Grace discussed that his work thus far is very factual and in depth from the beginning of time in the Brazos Valley. The author will now begin using the information from the Oral History Lanes for the next phases of the book. Year End Phone Tally and Lost Business Report — Kim presented the reports for year end lost business and the phone tally totals. The committee commented that the number of phone calls handled at the Conference Center is a good indicator of how much business we handle. Also, that the lost business chart shows areas for potential improvements to the Center (i.e. need for increased parking and rooms to accommodate large groups). New Conference Center Committee Member Appointments -- Grace mentioned our need to fill two (2) positions on the Advisory Committee. She requested that if anyone knows of individuals who might be interested on serving on the Committee to please have them apply at the City Council office and writ in the Conference Center Advisory Committee on their application. Applications need to be completed as soon as possible to allow them to be reviewed at the November Parks and Recreation Board Meeting. REVENUE REPORT September 1999, revenue was $11,883.74 versus the September 1998 revenues of $11,124.34. This makes the fiscal year-end revenue for 1998-99: $123,967.23; versus 1997-98: $107,873.10. The total number of users for FY 98-99: 82,240;versus 97-98: 71,677. Fiscal year 1998-1999 was a record breaker in revenue dollars and the number of users at the Conference Center. ADJOURN Fran Lamb moved that the meeting be adjourned. Jennifer Pratt seconded the motion. Meeting was adjourned at 6:30 p.m. The next meeting will be held at the College Station Conference Center on Tuesday, November 9, 1999, at 5:15 p.m. Kimberly Fox, Secretary October 8, 1999 TO: Kris Startzman City of College Station Parks & Recreation Department FROM: Cathy Watson b-AJ Secretary Lincoln Center Advisory Board I have enjoyed serving on the Lincoln Recreation Center's Advisory Board, and am looking forward to a new year of opportunities. Enclosed please find the Minutes for the September Advisory Board Meeting. If I can be of further assistance please do not hesitate to call me. Thank you. Encls. Board Members Present: Linda Preston -Shepard, Carolyn Williams, Cathy Watson, Barbara Clemmons, Faye Daily, Joe Dan Franklin, A.C. Clark, III and alternate Board Member, Merilyn Rucker Board Members Absent: None Staff Present: Lance Jackson LFS Representative: James Steen Visitors Present: None I. Call to Order and Roll Call ❑ Meeting was called to order by President Linda Preston -Shepard o All Board Members and alternate Board Member were present. 11. Minutes from the August Board Meeting -Due to technical difficulties, the August Board Meeting's Minutes were unable to be retrieved. Ill. Petitions or Communications from Visitors ❑ Extension for Board Members —Jackson requested that Board members A.C. Clark, 111, Linda Preston -Shepard, and Faye Daily to continue serving on the Board for one additional month. Jackson informed the Board, that at this time, they were looking for applicants to serve on the Advisory Board, with October 4, 1999 as the deadline for submission of applications. All members were in agreement to do so, if a motion was made and approved. Motion was made to extend the terms of Board Membership for A.C. Clark, III, Linda Preston - Shepard, and Faye Daily for an additional month by Joe Dan Franklin. Motion was seconded by Barbara Clemmons. The terms of the above -mentioned board members would be extended for one additional month. ❑ Discussion on Absentee Policy for City Boards —Jackson summarized the Ordinance No. 2406 for LRC Board Members and informed Board Members that each member was limited to three (3) unexcused absences in a 12-month period. Jackson informed Board members that special considerations could be made, but this would be reviewed on a case to case situation. Jackson also provided Board Members with an Absence Request Form for Elected and Appointed Officers, to be completed by a Board Member prior to absence from Board Meetings. (enclosure 1) Board Members also agreed that at the beginning of each meeting, if there were any members that would not be in attendance, this should be stated during the Roll call. LRC Regular Advisory Board Meeting Minutes September 14,1999 Page 2 of 3 IV. Summary of , Center Activities --Jackson provided, Board,. Members .with.. ,two .. handouts: Lincoln Recreation Center Monthly Items of Interest, September and Lincoln Recreation Center, Boys and Girls Club . -Yearly Calendar of Events and Activities 1999-2000 for review and .discussion. (enclosures 2, 3) v Jackson informed; the. Board that .the. $750.00_-donation from the Lions Club would be used for enhancement of the LRC Computer Lab. Jackson has looked into purchasing software that would enhance the LRC as well as being compatible with College Station -.Independent -School District (CSISD) software. Jackson outlined the different uses and benefits of the different software packages, Jackson then asked Board Members for their comments and concurrence. Motion was made by Clemmons and seconded by.Rucker, The Software ;Purchases were approved. o Jackson asked for approval of payment for the rental of two buses (from College Station ISD) for a trip to the Houston Zoo that was provided during the summer:: The total, amount of the rental was $308.00. Motion was made by Clemmons and `seconded'by Williarr s, apptoval`was'given'for the payment. V. Treasury Repor--Williams provided Board members with a Cash Flow -Statement for the Period from August 9,1999 through September 14, 1999 (Enclosure 4). Motion was made by Franklin, and seconded by Daily, the Cash Flow Statement presented by Williams was accepted. Vh Other Buslness: o Jackson informed -Board -Members that,the much -needed sound system, was purchased and given to the LRC as a gift by the Lincoln Former Students. Jackson also informed Board Members of the stipulations of the -use of the sound system donated by the.Lincoln Former.Students. o Clemmons suggested, as a means of accountability that a deposit of ten percent (10°to) of the cost of the $1,500 sound system would be required for, its ,use,: It was stressed, that this: should not be a means of deterring the use of the system, but was a way of ensuring accountability. The $150.00 :. deposit would be returned if no damage occurred. Clemmons .made the motion and Clark secondedthe motion„that;there .would be. a required deposit of $1506O:.for the use,of.the Sound, System, with the stipulation the: deposit would be refunded upon the. return of.the-sound system equipment with no damage q Board Members._questlaned'the disposition ;of the memo.sent to the -Parks .Department by the LRC Board requestrng,;the replacement of current sound system: (enclosure 5) o Jackson informed the Board that the Parks .Department received the :memo regarding replacement Of the LRC sound system and he did not know.of. any action taken; regarding the memo. LRC Regular Advisory Board Meeting Minutes September 14,1999 Page 3 of 3 o Adoption of Project by the LRC Advisory Board —Mr. Steen asked the LRC Advisory Board if the Board would be interested in pursuing a fundraising project. Board members concurred that they would like to sponsor a fundraiser and they would bring ideas/ suggestions to the October meeting. Motion Made by Clemmons and seconded by Clark, Meeting adjourned at 7:00 p.m. AnnouncementslReminders: A-1 Remember to bring suggestions for Proposed Board- adopted Project. A-2 Next Advisory Board Meeting, Monday, October 4,1999 at 5:45 p.m. Ends. (5) Lincoln Recreation Center Advisory Board Monthly Meeting Minutes Monday, October 4, 1999 Time: 5:45-6:45 p.m. Lincoln Recreation Center Call to Order -Roll Call ❑ In the absence of President Linda -Preston Shepard and Vice President Joe Dan Franklin, the Meeting was called to order by Treasurer Carolyn Williams at 6:00 p.m. ❑ Present: Carolyn Williams, Cathy Watson, Lance Jackson, James Steen, Merilyn Rucker, Faye Daily, A.C. Clark, III ❑ Absent: Joe Dan Franklin ❑ Arriving late: Linda Preston -Shepard, Barbara Clemmons II. Minutes from September 14,1999 Board Meeting Motion was made by Daily, and seconded by Rucker, The Minutes from the September 14,1999 LRC Board Meeting were approved as read. Ill. Petitions or Communications from Visitors or Board Members ❑ Status of new LRC Advisory Board Candidates -Jackson informed the Board that due to the lack of applicants for the LRC Advisory Board, they were extending the date for receipt of prospective applicants. Jackson, referring to an email sent by Mr. Steve Beachy, informed the Board that there have been thoughts of dismissing the LRC Advisory Board and Conference Center Advisory Boards. Jackson told the Board Members that he felt the Board was necessary and appreciated the time and input the current Board Members have provided for the LRC and after a brief discussion, it was decided that Jackson would inform those involved that he will continue to have an Advisory Board. Motion was made and seconded that the Discussion of Advisory Board Responsibilities, Roles and Goals, be placed on the November Agenda for discussion Williams suggested looking at similar city boards and their activities, to ensure the LRC Advisory Board was consistent with practices of similar boards. It was decided that when the new LRC 1999 Officers were chosen, the President of the LRC Advisory Board would meet with Mr. Beachy or someone from his office to receive input from his office regarding their expectations of the LRC Advisory Board, relay LRC Advisory Board concerns such as the Appreciation Banquet, etc. as well as establish rapport. ❑ LRC affiliation with the New College Station Teen Center Lincoln Recreation Center Advisory Board October Minutes Page 2 of 2 Jackson informed the Board that the Teen Center opened on September 20,1999. The LRC transported some of the youth to the Teen Center to participate in activities held there. Conversation ensued regarding the affiliation with the LRC and the Boys and Girls Club of the Brazos Valley. The LRC Advisory Board was concerned that the amount of representation from the LRC was not sufficient, and it is determined that A.C. Clark, III would attend the upcoming Board meeting of the Brazos Valley Boys and Girls Club and inform the LRC Advisory Board of his findings. ❑ Volunteer Opportunkies/Activities for the elderly ❑ Watson asked the criteria for volunteers for Senior Citizens at the LRC. ❑ Jackson replied that as far as he knew, volunteers needed to be 55 years of age or older to volunteer to assist with senior activities at the Center. Jackson then informed Watson to contact Marti Rogers who could provide more information on the above -mentioned subject. ❑ City of College Station Appreciation Banquet ❑ This issue was discussed and the Board Members will address this issue along with other issues after the 1999 President has met with Mr. Beachy or someone from his staff. IV. Summary of Center Activitie"ackson ❑ Monthly Report —attachment o Staff Development Issues ❑ Jackson has requested the assistance of the LRC Advisory Board in establishing a subcommittee to assist with staff development issues, and this committee will be assembled at the November meeting. ❑ Request of funds for Fall Festival ❑ Jackson informed Board of $100.00 needed for October 28 Fall Festival. V. Treasury Report --Williams VI. Miscellaneous ❑ Adoption of Project by the LRC Advisory Board (Tabled for the November Board Meeting) ❑ Feedback from LRC member attending Parks Board Meetings (Tabled for the November Board Meeting) o Preston -Shepard asked that the verification of software be added to the Agenda for the November Meeting. o Adjournment- Motion made by Watson and seconded by Rucker, the meeting was adjourned at 6:55 p.m. Next LRC Advisory Committee Meeting, Monday, November 1, 1999, Time: 5:45 p.m. Lincoln lCenter Monthly Items of Interest Nov.99 Fall programs for the Brazos Valley Boys and Girls Club have begun offioiallyOctober 1.1999 Our membership roll iecurrently at18Schildren ranging from 8to18years old. Our membership usually goes down after the summer activity and gradually builds upearly spring.VVeencourage children to purchase a membership for reasons of a sense of belonging and ownership of the club. Adpresent, vmaare serving momany og55-75kids aday. The Lincoln Recreation Center after school van transports 25 CSISD students to the (P.A.S.S.) PovwyrHourAftarSnhoolGibefortubohmiRockPnoiheandPabb|eCreeka|amantag/buoeo transport another 15students tothe Center daily. This service iaavailable toall members atthe discretion of their parents. Lincoln Computer Lab employees and staff will undergo T.A.A.S. software training by the end this year in an effort to assist children in need of one on one Pre — testing preparation. Look for T.A.A.S. Camps next year. Purchases were made in September 1999 for Teen software package. Teens will now have access to multi media and tutorial assistance after school. Encarta Encyclopedia, Encarta Africana, Hyper Studio, ACT/SAT Prep., grammar tutors and writing centers are coming in soon. Having the internet is a plus for our teens. Our anticipated need will be to upgrade phonies, grammar, and math software used bvour K-3kids. CheUetimJohmson, Director ofPrograms for the Club, has implemented activities designed to meet the social, healthy life style, and educational needs of our members. With the aid of her staff and mhost ofvolunteers from Texas A&K8 University, daily activities run onschedule. Field trips to plays, local fire station, and children centered activities have occurred on a weekly basis. Children Evangelical Fellowship provides a non -denominational activity called the GOOD NEWS CLUB, every Wednesday at4:15p.m14Children participated inBrazos County Health Dad display activity on HOW/ STAY HEALTHY. Smart Moves is under way. Brazos Valley Council of Alcohol and Substance Abuse held TURTLE TALK onOctober 18-�22.18SS.This ioocurriculum based self esteem and awareness activity for 3m 4m graders. Fire Prevention was the central thenneofthemnonth'ou|nninatinQwithavisittoBryanFino8tationNo.1ondofivedh||sdLRC. Lincoln teens traveled to the Texas State Fair in Dallas, Texas on October 15, 1999. The following weekend 22 children experienced camping at Bryan Lake Oct. 22-23, 1999. Camping trip shared with first time campers from Bryan Housing Authority. Activity supervised by Center Supervisor L.Jackson, Gym Attendant Neal Donovan, and Eagle Scout Sean Fernando. Biking, fishing, and hiking were some ofthe fun things tudo. Lincoln Recreation Centers drill team, o.k.a. N'MOTION STEPPER'S, performed at the N.A.A.C.PState Convention reception on September30.1S99.Led byLincoln Staff Kylie Byrtle. 5 teen age boys and 5 teen age girls choreographed their own routine in 3 days. They received many congratulations from state N.A.A.C.P members and have been obliged to perform on 5 more scheduled dates. Lincoln Keystone members and N.A.A.C.P. appointed Youth Program Committee Chair, Cheletia Johnson attended weekend workshops promoting youth leadership. Teens also get a once a week opportunity to attend College Station's new teen center named the EXIT. It is located in the Southwood Athletic Complex near College Station Junior High School. The Lincoln Center Annual Fall Festival, October 20,1999was a great success. We had approximately 350 participants including volunteers from Texas A&M,Brotherhood mf Christian Aggress, Delta Sigma Pi and the True Indian Sister Organization. Activities included a haunted house, pie throwing, apple biting and other exciting games. Lincoln Panther Flag Football Season ends Nm/.2.1998 40 boys and girls played in the Club League held otSue Haswell Park inBryan, Texas. Great coaching jobs by Coach Andrew Daily Sr., Andre Heard, and Neal Donovan and community volunteers. 1 ST - 3 RD and 4 �h —5 th ended seasons undefeated. Special thanks toteam mothers for snacks. Lincoln Recreation Center Monthly Items of Interest Nov. 99 CONTINUED FROM PAGE ONE Little Panther Basketball Season for young girls I � _ dh grade sign ups begin November 1, 1999. We are soliciting volunteer coaches for these ladies. Studies indicate that girls who do not participate in a sport by the age of 11 will not do so later in their teens or adult life. Our girls deserve all the benefits and support that our young men do. Season play begins late November 1999. Previous Facilitv Users for Months September — October 1999 Habitat for Humanity T.A.A.F. Region 5 Concerned Black Men of The Brazos Valley We the People CS Community Development BV Home School Universal Computer System Extra Education CSPARD Seniors Programs Local Churches Uncominci Events for Fall/Winter 1999/2000 November 2 Voting 6 CBM Barbecue 12 St. Matthews Lock in 13 Senior Thanks giving Luncheon Teen Health Conference Teen Dance 25/26 City offices Closed December 3 Kwanzaa Celebration 4 St. Matthews Christmas Program Delta's Breakfast with Santa 10 Christmas to Remember Special FYI The Lincoln Recreation Center will participate in the KVJM V1 03 fm coat give away November 14, 1999. Brazos Valley Interfaith Outreach will be on hand for Christmas to hand family Christmas Packages on December 21 and 22, 1999. Other Holiday programs operating out if the Center will be Operation Mash and the annual Cheer Basket community event. The Lincoln Recreation Center is in discussion with BVIO regarding a once a week Food Pantry Service. More about that later. Is Lincoln Recreation Center, Boys and. Girls Club Yearly Calendar of Events and Activities 1999-2000 September 1999 • Challenging, Preparing, Uplifting Youth for the Millennium. September will be the month for recruiting and setting the pace for the upcoming months. • September 7: Starting Date for van route to local schools: South Knoll, College Hills, Southwood Valley, Cypress Grove, Oakwood and Willow Branch • September 11: Open House and Boys and Girls Club Membership Drive: Carnival with Habitat for Humanity 10-2 p.m. • Week of Septemberl3-17: Recruitment for Keystone Club and Host Social on September 15 • Week of 20-24: Introduce Careers and have members decided what places they would like to visit • September 23: Field Trip: • September 24: Family Fun Night: Recruitment for Parent Committee " The Parent Connection". • September 27: Book Give Away ___...._ • September 29: Staff meeting -. October 1999: Drug Awareness and Self Awareness Month Introduce Photography • Week of 4--8: Fire Prevention: Week: Introduce Kids In Control Invite local Fire Department • Camping Trip October 9-10: Camp Pedernales (TBA) • Week of 11-15: Promote Aids Awareness Week: Invite professional from the Brazos Valley Aids Services, Introduce SMART MOVES • October 21: Field Trip • Week of 25-29: Red Ribbon Week: SMART MOVES: Staying Positive and Drug Free: Invite BVCASA and other Agencies. • October 25: Monthly Book Giveaway • October 27: Staff Meeting • October 30: Fall Jamboree and Family Fun Night: Admission fee: Can Foods TBA • Field Trip: State Fair TBA October 16 November 1999: Let us Give Thanks and Praises to All Man Kind!!! • Week of November 1-5: The Democratic Way of Life: Introduce Government Procedures: Mock Ballet • Week of 15-19: Book -a -thou: Educate to Elevate: Contest to see who can read the ' most books and write a summary on the books • November 11: Veterans Day and Its Importance • November 13: Senior Luncheon TBA ( Tentative Date, subject to change • Community Service Project: Adopt a Grandparent in the Community 3 © November 16: Fish Out -Bryan Utility Lake (TBA) o November 18: Field Trip • Staff Meeting: November 30 0 Other Community Services Project will be added: helping with the eagle cheer fund, volunteering at the food bank, cleaning the parks • Host a Basketball Tournament: TBA D,ceffibier 1999: The Season for Sharing and Giving. ® December.4: Breakfast with Santa(Tentative Date, subject to Change) Q Week of 6-10: Make Keepsakes Boxes, the 2& Century Closing Q December 10: ANNUAL KWANZAA CELEBRATIONS TBA e Week of December 1.3-1.7: A&M Church of Christ, Christmas TOY Give Away e December 17: Christmas Jam Session, party for all members e December 20-22: Christmas Arts and CraftsCooking,' etc . © December 21: Field Trip: Tour of Lights: Santa's Wonderland o Center will participate in other events and activities Dates for Toy Drives have not been set Xanuary 2 : Wake UP! % the Year is Here, whatare you going to do???? © Introduce New Teen Program Called: DO SOMETHING. The program willbe geared toward youth between the ages of 11-18. Our goal for this program is to help youth build a positive 'self-image, build -strong relationships. a guide towards there future by providing career information, college -trade school =pamphlets and tours, job training and other helpful resources. © Prepare members to submit photo entries e Celebrating the Legacy of Dr. Martin Luther /King: J a y 15, 2000: TBA Members will participate o January 17: Happy BIRTHDAY Dr. King, meaibers reflecting on his memory and all his accomplishments, participate in parade © Test Preparation for all members, TARS, SAT, ACT o January 20: Field Trip e Staff Meeting January 26 ® January 28: Family Night Out January 31: Monthly Book Give Away February 2000: Celebrating and Remembering Those That Fought For FreedomM e Reflection on all cultures, Yesterday, Today and Tomorrow teaders e Week of Feb 1-4: History 101: Leaders, Inventors, ® Week of Feb 7-11: History 201: Women: Leaders; Sports, The Phenomenal Me!!!: Survival skills for girls in the new year. Invite soroties, BPW, Women's League e Sweet Heart Dance: February 11: TBA e Do Something Career Fair: February12: Harvest of Opportunity TBA • February 14: Valentine Day Party: • Week of February 14-18: History 301: The Arts, Daily Arts and Craft projects, including dancing, reading of poetry, performing skits,etc • February 17: Field Trip • February 18: Art Exhibit, hosted by members • February 19: Out of town field trip, museums • February 23: Staff meeting • February 24: Annual Soul Food Lunch and Dinner, TBA • February 25: Family Night Out • Keystone Freedom March • We will participate in all local event being held when times are announced March 2000: Spring is here! ® Week of March 6-10: Plants and Animals, nature walks, members make a planter, ® Week of 13-17: Spring Break activities includes, arts and crafts, field trips, fitness challenges, game room tournaments 0 St. Patrick Day Activities: The ,meaning of St. Patrick's Day, arts and Crafts, etc ® March 17-19: Brazos Valley Youth Charities Basketball Tournament sponsored by Concerned Black Men (CBW • Prepare for National Week and Summer • Staff Meeting: March 29 Auril 2000: ® Earth Day activities: recycling, pollution, contact Katy Fritz, recycling coordinator. Members will participate in Earth Day Celebration ® Re -Introduce SMART MOVES, Starting Week of April 10 • Sibling Appreciation Art Project ® April 14-16: Charles Banks Memorial Tournament (TBA) ® April 20-22: Youth !tally for Jesus ® April 21: Lincoln Center Annual Easter Egg Hunt • Boys and Girls club Week Activities: Talent Shove, Community Service Project, Art Display, • Banquet: First annual Banquet: Sponsored by Keystone, Torch Club, Parent Connection. Award Ceremony for all members at the Center TBA • April 26: Staff meeting • April 28: Family Night out May 2000: • ]Promote Summer Program via schools, newspaper, radio, TV, internet • National Bike Safety Month: Safety Classes and Bike Rodeo • Re -Introduce Kids N Control • May 5: Celebrate Cinco de Mayo: Invite Hispanic organization from TAMU ® May 12 Keystone Lock in: 10 p.m.-7 a.m. (DATE SUBJECT To CHANGE) m May.19: Parking lot Party ( End of School Jam) Family Night Out (TBA) ® May 31: Staff meeting .Tune 2000 JADWR FUN 20000 ® Field Trips will be scheduled on a daily basis ® Week of June 5-9: Cub Scout Day Camp, Community Vacation Bible School © June 6-8: Little Panthers Basketball Camp: 9-12 p.m. a June .15: Father's Day Gifts ® June 16: Annual Juneteenth Celebration ® June 17: Drill Team. Participate in Juneteenth Parade ®, June 18: Father's Day June 19: Juneteenth Celebration in Anderson or Brenham ju�P 2000 ® Recycling Program ® `Volleyball Camp ® 5 day Bible Club 0 TEXAS A&M UNIVERSITY Department of Forest Science Room 305, Horticulture/Forest Science Building College Station, Texas 77843-2135 (409) 845-5033 FAX (409) 845-6049 October 15, 1999 Mr. Ross Albrecht Department of Parks and Recreation P.O. Box 9960 College Station, TX 77842-0960 Dear Ross: Thanks for providing my Introduction to Forestry class with an urban forestry field trip on Wednesday. Although we have been doing this for years, the quality of your presentations remains excellent. I really appreciate your willingness to give your time and the time of four of your crew people. I know that you and they have plenty to do and that 2.5 hours of your time does not come free. The demonstrations were outstanding, and your crew was very helpful and professional. Please pass along my thanks to them for their patience and willingness to demonstrate their craft. Thanks again and please call if I can somehow return the favor. Sincerely, Michael G. Messina Associate Professor xc: Mr. Ric Ploeger Mr. Steve Beachy October 1999 MEMORANDUM TO: Kris Startzman FROM: David Hudspeth RE: '99 NFLIGATORADE Punt, Pass & Kick fterns of Interest # of Participants: (Local Competition) # of Participants: (Sectional Competition) '94 '95 '96 '97 '98 '99, 77 102 68 87 89 107 58 35 36 33 45 62 The NFL/Gatorade Punt, Pass and Kick is conducted twice in College Station. Once for the College Station local competition and the other time is for the Section 12-area competition. This is a free competition and is for kids 8 to 15 years of age. Each participant is allowed one punt, one pass, and one placekick as part of his/her competition. Each participant receives a certificate for participating. Some participants have a chance to go to a NFL playoff game to showcase their abilities. October 1999 MEMORANDUM TO: Kris Startsman FROM: David Hudspeth RE: '99 Youth Flag Football Items of Interest HISTORY # of Participants: # of Teams: K-2 Mon/Wed K-2 Tue/Thu 3-4 Mon/Wed 3-4 Tue/Thu 5-6 Mon/VVed 5-6 Tue/Thu '93 '94 '95 '96 `97 '98 199 418 357 391 382 331 345 399 43 45 51 48 40 42 48 42 63 47 75 59 67 81 81 60 53 56 60 Totals: 345 399 # OF TEAMS 198 `99 6 8 5 9 7 8 10 10 8 6 6 7 42 48 Games are being played on Monday/Wednesday or Tuesday/Thursday nights with practices and some games on Saturdays at Southwood Athletic Complex. This program is for boys and girls in grades 1st through 6th. The season will last from October through November. X-tra Education has added cheerleaders to the program this year. The cheerleaders are not cheering at every game but trying to cheer for every team at least once or twice before the season ends. From: Shannon Waddell To: Steve Beachy Date: 11/1/982:25PK8 Subject: food drive On Saturday the 30th.the Teen Advisory Board members dressed upincostume to trick or treat door to door for non perishable food items. Despite rain and amunknown fuybemnhvoo|ectnQfood inthe oanne neighborhood �on��r�� d.\��U,���12��ud����. ' year we picked up 2100 pounds, eommare down significantly.V0ththeAogiaganneadtheemmeUnneondt majority of the people otthe game, the rain, and the competition xvedid pusttwel l. Thank you! Shannon Waddell Athletic Renovation and Imorovement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However, the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1, 1999 at the commencement of FY2000. In lieu of the availability of the 10-year plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per season (Fall, Spring, and Summer), per team in FY2000. This will be reviewed with athletic team representatives before the FY2001 budget cycle when the rolling 10-year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. This procedure will be replicated annually in future years. o:/group/board/subcom/fees/athletic �it 111, U-NOWNIM-10 MEN ow"mas, MWI g d y b� illiq 1111�111�151�111111 711, 5ll!l'i!l Wyersity 1-h Park e Site) ams (0p xortn