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HomeMy WebLinkAbout05/11/1999 - Regular Agenda - Parks Board3 t E+CRE TI `MEE1 1. Approval of Minutes from April 13, 1999 2. Hear Visitors 3. Discussion and Resolution of support for Texas Parks and Wildlife trails grant application 4. Discussion of proposed FY00 surcharge fees 5. Status report and discussion of Kids Klub program 6. Discussion of Greenways Report — from Public Hearing on April 29, 1999 7. Discussion of Parks Master Plan 8. Discussion of Parks and Playground Safety 9. Discussion of additional lights at A&M Consolidated High School tennis courts 10. Discussion of Richard Carter Park landscape volunteer program 11. Wolf Pen Creek update 12. Items: Capital Improvement Report Discussion of next meeting date and agenda 13. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http;_a_w i_ wile _$_tati.on_,tx. us. and Cable Access Channel 19. o:board/may99.doc Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Linda Waltman, Recreation Superintendent; Curtis Bingham, Operations Superintendent; Jana Wood, Kids Klub Supervisor; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chairman; Glen Davis; John Crompton; Susan Allen; John Nichols; George Dresser; Sarah Birkhold. Guest: Dr. Scott Schaeffer, Department of Recreation, Park and Tourism Sciences, Texas A&M University. The meeting was called to order at 6:50 p.m. 1. Approval of Minutes from April 13, 1999 - Glen Davis made a motion to table the minutes and move the item to the next Board meeting. The motion was seconded by John Nichols. The motion passed 7-0. 2. Hear Visitors - There were no visitors. 3. Discussion and Resolution of support for Texas Parks and Wildlife trails grant application - Steve Beachy said that this is an opportunity that is available through the Texas Parks & Wildlife Department. There is a grant application that is currently available with a deadline of June 1st. This grant is related to two trails, and the construction and development of trails that is separate from the grants that are filed for the development of parks. He went on to say that this is a 4-1 match, up to $100,000. The Department feels that Lick Creek Park would be most appropriate for this type of grant. When the bond issue was passed for Lick Creek Park, there was $400,000 in there. There was about $800,000 projected to develop the park, with the understanding that the Department would try to get matching grants. He said that Dr. Scott Schaeffer from the Department of Recreation, Park and Tourism Sciences agreed to work on this as a class project. Scott divided his class up into teams and let them look at the Lick Creek Park Master Plan to develop different scenarios for parks grants. Steve urged the Board to chose the best approach, and pending the Regular Meeting May 11, 1999 Page 1 approval of the Parks Board, submit it to Parks and Wildlife. Dr. Schaeffer laid out two maps and discussed different approaches to recreational trails. The first approach would include three different zones: The first zone - no use; the second - mufti -purpose use (including equestrian); and the third - conservation and education with foot -only traffic. The student estimates ran about $111,000 total, $90,000+ of which would come from federal funds. One concern was voiced about whether bikes would be allowed. The second approach was to have two loops with connectors between the two. One loop would be for multiple use, including horses, bicycles and pedestrians. The second loop would be for education and conservation, with foot traffic only. Potentially, it would include four bridges. The estimate for the total of the second approach ran about $85,000 to $122,000, around $97,000 of which would be from federal funds. This proposal was the more expensive, because it included four bridges, whereas the first had only one. Steve said that he prefers the second plan because it is easier to adapt to present circumstances. John Crompton made a motion to submit a grant application to construct bridges as the first priority, and then include as many other priorities as can be fitted into $100,000. George Dresser seconded the motion. The Board was in favor and the motion passed 7-0. 4. Discussion of proposed FY2000 surcharge fees - Steve said that this item was brought back from the last meeting. He said that last year, the Board passed a motion that would apply a 25 percent surcharge to adult softball fees, to become effective in fiscal year 2000. Glen Davis asked if the Board could make the $5 surcharge fee uniform, across the board. John C. explained that this is what was discussed during the last user fees meeting (see Athletic Renovation and Improvement Funds policy statement draft). (In this draft, it was suggested charging $5 per person, per team). Glen asked the $5 fee would apply to both youths and adults. Linda Waltman said it would include Little League, Youth Soccer, Swim Team, and anyone that uses a City facility. John C. made a motion to collect $75 per team for softball, soccer and flag football, excluding special tournaments. He moved for approval of the draft, and forwarding it to City Council with recommendations. John N. seconded the motion. The Board was in favor and the motion passed 7-0. Steve said that the Department will include this as part of its budget submittal. 5. Status report and discussion of Kids Klub program - Steve said that this was a question that came up during the last Board meeting and it was asked that the Department give a status report. Two items that were discussed were the levels of support for those children that are receiving subsidies from our Community Development Program and the Enrichment Program (Kids Klub), and what is done in those areas. Jana Wood, the program administrator for Kids Klub, described the enrichment program as a joint project between the College Station School District and the Parks Department. The Parks Department is responsible for the administration of the program, the hiring, the training of the Regular Meeting May 11, 1999 Page 2 staff, and the development of the curriculum. The School District is responsible for the maintenance of the financial end. Jana talked about the Kids Klub Enrichment Program. She mentioned that there are approximately 720 children enrolled in the program, with approximately 120 of them on reduced tuition. Kids Klub is self supporting and it operates mainly off of parent tuition fees. She went on to say that no one participates in the program for free. This year, regular tuition is $75/month. Reduced tuition participants pay $20-$40/month. Jana discussed a typical day at Kids Klub. John C. asked about the evaluation report that came out a few years ago. He said that one of the concerns was that the program was not reaching all of those underprivileged families of the community that we should be. He said that in the last few years, there has been substantial growth to the program. He asked Jana if that growth in the program reflects success in reaching more of the underprivileged children, or is there still a problem? She said that right now the program is doing okay, but some of the problems that they are facing in the future are inflation, rising costs of salaries for staff and equipment, and the possible necessity of reducing the ratio between staff and children. Community Development funds were discussed as a source of funding, but it was pointed out that they are not a permanent source of cash, but only "seed money". John C. made a motion that the Parks Board recommend to the City Council that they provide supplemental funding to support each of those children in the Kids Klub (Enrichment Program) who are on reduced tuition. Chris Barzilla added that since the School District also benefits from the program, the School Board should also be petitioned. George Dresser seconded the motion. The Board was in favor and the motion passed 7-0. 6. Discussion of Greenways Report — from Public Hearing on April 29, 1999 - Steve said that this did pass and it will go to the City Council for their approval. John N. made a motion to adopt the minutes as they were distributed. George D. seconded the motion. The motion passed 7-0. 7. Discussion of Parks Master Plan - Steve said that good progress is being made on the proposed plan. He went on to say that a draft of the plan will be put together and sent out to all of the Board members in ample time for them to review it before the Special Board meeting on May 25th. He went on to say that he spoke with a representative from Texas Parks and Wildlife to let the Department know that a copy of the plan will be submitted to them for preliminary review. He said that after the Board reviews the plan, at least one public hearing will be held and then it will be submitted to the City Council for consideration. The public hearing will be held on June 8th with the Board's regular meeting. This will be held in the Council Chambers at City Hall. Regular Meeting May 11, 1999 Page 3 8. Discussion of Parks and Playground Safety - Steve said that this item comes from a student report done at Texas A&M that identified some deficient playgrounds. Steve said that the Department had some key staff members go through a Certified Playground Inspectors course that is administered by the National Recreation and Parks Association. He went on to say that three people on staff have passed the course. Curtis Bingham talked about the playgrounds that he inspected, which are mainly the wood structure playgrounds. He pointed out that some deficiencies noted were manufacturing deficiencies that the Department had no control over. Some deficiencies Parks can take care of, such as separating children swings from infant swings, and making sure that tire swings have enough space between them. He mentioned that some of the main playground units that he looked at were Merry Oaks and Lions Park, Georgie K. Fitch, Brothers, Raintree, Lemontree and Gabbard Park. A lot of these units are going to be addressed by CIP (Capital Improvement Program) and are scheduled to be changed out by the end of 2001. John C. mentioned that he wanted to make sure that by 2001 Parks is in total compliance with the Consumer Product Safety Standards. Curtis said that they do give a reasonable amount of time to bring all play units up to standard. John C. asked about the $50,000 replacement fund. Curtis said that this was a one-time $50,000, approved by the City Council to repair or replace things like playground equipment. The Department is hoping that this will become a permanent fund. Eric Ploeger thinks that the Department is in pretty good shape, as long as this fund continues. There was some discussion regarding how much full compliance with standards would protect the City against future lawsuits. It was pointed out that even total compliance doesn't completely protect the City, but that the courts do refer to the standards when considering lawsuits. These safety standards are not the law, but recommendations and guidelines to make play structures safer. 9. Discussion of additional lights at ABM Consolidated High School tennis courts - Steve B. said that he did not have much information on this item. Currently, there are nine tennis courts at the high school, three of them are lit. He mentioned that some of the courts looked as if they were designed for adding lights later, but he did not have cost estimates on adding additional lights at this time. Chris B. pointed out that he feels that the City needs additional tennis courts, which could be remedied by working with the School District. George D. asked if the courts could be used by the public, when they are not being used by the school — this would give the City additional courts to use — and asked if this was something that could be discussed with the School District. Chris B. would like to get a feel of what it would cost to add lights to these courts, and take the cost to the City Council for approval. Steve B. will follow up with this and put on a later agenda. 10. Discussion of Richard Carter Park Landscape Volunteer Program - Steve B. said he did not have much information on this item. He is meeting with students Regular Meeting May 11, 1999 Page 4 who started work on this project a couple of months ago. They are using Richard Carter Park as one of their project sites. Steve will have more information on this for the next meeting. 11. Wolf Pen Creek Update - Steve B. said that Parks has begun working with the Public Works Department, trying to figure out what to do with the old lake area. They have cut a drainage ditch around the current overflow area so that the City can start working on the creek bottom area. He said that the ditch did draw the water down, and at this point, they have accomplished what they were trying to do, but there is still some water around the amphitheater that they haven't been able to drain. He said that signs have been put up, stating what is being done, why it is being done, and when it is being done. The Public Works Department will follow up with news releases. There is a phone number available in case the public has questions. The work is being done in-house. 12. Consent Items: — Capital Improvement Report - John C. asked Steve B. if he had a status report on the meeting with Gary Seaback. Steve said he has met with Mr. Seaback. Mr. Seaback had voiced some concerns, but that he was generally favorable to what the Department wanted to do. John C. asked what would happen next. Steve said that Parks will have staff meetings with Public Works, Public Utilities and Development Services and then go to the City Council this month to request permission to begin negotiations with Mr. Seaback. He mentioned that at this time, price has not been discussed - the Department will also request permission to secure appraisals. Madeley Park - Chris B. wanted to know the Board's position on the purchase of this land, so that the Board can go to City Council and ask their permission to acquire the property. Steve said that the reason the Board visited the site (before the Board meeting) was to determine if the Board wanted to pursue the acquisition of this property, or if they had any reservations. Steve asked: if the owner doesn't want to sell the property, does the Board want to go as far as condemnation? Eric Ploeger said that he thinks that Shabeer Jaffar (the owner) is interested in selling, but agreeing on a price might be difficult. He went on to say that condemnation is always the last resort. Steve B. said that any decision would have to go to the City Council for approval. George D. made a motion to proceed with steps for acquisition, short of condemnation. The motion was seconded by John N. The Board was in favor and the motion passed 7-0. Discussion of next meeting date and agenda - ® John C. would like to see the archeological study of Lick Creek Park put on the next agenda. Regular Meeting May 11, 1999 Page 5 13. Adjourn - John N. moved to adjourn. The motion was seconded by Chris B. The Board was in favor and the motion passed 7-0. The meeting was adjourned at 9:27 p.m. Approved: Attest: Regular Meeting May 11, 1999 Chris Barzilla, Chair Date Kris Startzman Date Page 6 Staff Present: Steve Beachy, Director of Parks & Recreation; Eric Ploeger, Assistant Director; Peter Vanecek, Senior Parks Planner; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chair; John Crompton; Sarah Birkhold; John Nichols; Susan Allen; Glen Davis. Members Absent: George Dresser, Co -Chair. 1. Call to Order: The meeting was called to order at 7:05 p.m. 2. Hear Visitors: There were no visitors at the meeting. 3. Discussion of and possible action on the proposed Recreation, Park, and Open Space Master Plan: Steve Beachy said that the Staff has tried to incorporate all of the changes into the plan from the last subcommittee meeting. He mentioned that the Master Plan will be a working document. He went over the implementation schedule for the plan and said the Board would make the determination whether the plan should be amended again or sent directly for public review. After changes are made, the Department will advertise for the Public Hearing in the newspaper and on cable television. He went on to say that the plan will be available for public review at the College Station Library, the Parks Department, and the Development Services Department. Some general discussion included: o Making subheadings to the Table of Contents. • Putting page and section numbers in parenthesis after references for maps, figures and tables. ® Executive Summary [list priorities from Section VII (Prioritization of Needs)]. ® Section I - Location Map of College Station [adding Madisonville]. • Section I - Location Map of Veterans Park and Athletic Complex [taking out the word "Map"]. ® Section I, Page 13, - "Programs" [changing wording from "Effective Fiscal Year 2000, the Department is proposing a surcharge on athletic team fees," to "Effective Fiscal Year 2000, the Department is proposing a surcharge on all athletic team fees (excluding basketball and volleyball)"]. ® Section II [making sure that Specific Goals were consistent with the ranking order for the Department's annual goals]. ® Section IV, Table 4 [adding a bold line at the bottom of the table, separating Total Park Acres (Developed and Undeveloped) from the rest of the table]. ® Section VI, Table 11 [adding soccer participation numbers to the table]. ® Section VII, Appendix 1 - `Improvement Program Schedule Approved and Funded Projects' [adding "not prioritized" in parenthesis after the title]. ® Section VII, Appendix 5 - 'City of College Station Parks & Recreation Board Annual Goals 99/00' [prioritize the Department annual goals]. A suggestion was made to take out the descriptions of the goals and make the goals bold with roman numerals. John Nichols moved that after Staff makes the changes to the plan discussed, it be forwarded to Texas Parks and Wildlife and made available for public review and consideration. Susan Allen seconded the motion. All were in favor and the motion passed 6-0. 4. The meeting adjourned at 8:10 p.m. ** For reference to these minutes, please see the City of College Station Recreation, Park, and Open Space Master Plan. Billie Madeley Park' University Dr, Madeley Park Location map Athletic Renovation and Improvement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However, the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1,1999 at the commencement of FY2000. In lieu of the availability of the 10 years plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per team in FY2000. This will be reviewed with athletic team representatives before the FY2001 budget cycle when the rolling 10 year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. This procedure will be replicated annually in future years. o:/group/board/subcom/fees/athletic Kris Startzman - Parks Board Info ::::: :::::: :::::::::::::::::::::::: .Page From: Jana Wood To: KSTARTZMAN Date: 5/5/99 10:30AM Subject: Parks Board Info Per Steve's request I am sending you this information pertaining to Kids Klub tuition. Regular tuition for Kids Klub is $75.00 per month. Participants that qualify for free lunch pay $20.00 per month and reduced lunch participants pay $40.00. Below is a list of the number of participants in each reduced category 1997-98 and 1998-99. 1997 -1998 Free - 75 Reduced - 16 Total - 91 1998 - 1999 Free - 98 Reduced - 29 Total - 127 Because Kids Klub is a self supporting enterprise, and we have such a large number of reduced tuition participants, we have requested funding from Community Development through the Block Grant program. This year we are requesting $46,504. This is considerably more than we have requested in the past ($19,000 and $24,000). However, our enrollment, fees, costs, etc are increasing. The figure of $46,504 is the difference between what reduced participants are paying and the regular tuition fee. am meeting with Gary Balmain, Grant Coordinator, this Friday, May 7, to discuss reducing the amount of the request. The request goes to Council on May 13. SUBSTANDARD PLAY STRUCTURES Several play units were inspected as to how they meet the U. S. Consumer Product Safety Commission (CPSC) guidelines. The play units that were inspected were mostly the older 15 to 20 year old play structures made of wood and found in the following parks: Merry Oaks Park, Lions Park, Georgie K. Fitch Park, Brothers Pond Park, Raintree Park, Lemontree Park and Gabbard Park. All these play units were substandard in similar areas. The metal play unit in Lions Park is an example of a newer play unit (1994) that also does not meet CPSC standards. The comments pertaining to the play units only address the areas that would take a considerable amount of money to correct. None of the play units specified use for any particular age group. The wood structure at Thomas Park Pool was not included in this list due to the fact that it is presently in the process of being replaced. Merry Oaks Park (wood structure) Concrete containment for pea gravel does not meet 6 ft. fall zone requirement. Fall zone for swings does not meet the 2 x height requirement. Swings should be separate from play structure. Wood decking is within the 6 ft. fall zone. Play unit contains areas of catch points and head entrapment. Lions Park (wood structure) Play unit contains areas of catch points and head entrapment. Obstacles are within the 6 ft. fall zone requirement. Fall surface is compacted. Tire swing does not meet the 6 ft. fall zone requirement and should be separate from play unit and does not meet distance requirements between tire swing and supports. Free standing slide does not meet the 6 ft. fall zone requirement. Toy digging equipment has protrusions and pinch points. (metal structure) The concrete borders for pea gravel does not meet the 6 ft. fall zone requirement. The swings should be separate from the play unit, do not meet the 2 x height fall zone requirement and does not meet the distance requirements between the swings and between the swings and supports. Play unit has head entrapment areas at the top of stairs and at the top of the bar climber. Fall surface is compacted. Georgie K. Fitch Park (wood structure) - Fall surface is compacted. - Play unit contains areas of catch points and head entrapment. Concrete border for pea gravel does not meet 6 ft. fall zone requirements. Tire swing should be separate from play unit and does not meet the distance requirement between the tire swing and supports. Brothers Pond Park (wood structure) Swings should be separate from play unit and do not meet the distance requirements between swings and between swings and supports. Concrete border for pea gravel does not meet 6 ft. fall zone requirement. - Play unit contains areas of catch points and head entrapment. Insufficient pea gravel depth for fall zone. Raintree Park (wood structure) Fall surface is compacted. Swings should be separate from play unit and do not meet the distance requirements between swings and between swings and supports. Concrete border for pea gravel does not meet the 6 ft. fall zone requirement. Play unit contains areas of catch points and head entrapment. Tire swing should be separate from play unit and does not meet distance requirement between the tire swing and supports. Lemontree Park (wood structure) - Fall surface is compacted. Swings should be separate from play unit and do not meet the distance requirements between swings and between swings and supports. Play unit contains areas of catch points and head entrapment. Concrete border for pea gravel does not meet the 6 ft. fall zone requirement. Gabbard Park (wood structure) Insufficient pea gravel depth for fall zone. Swings should be separate from play unit and do not meet the distance requirements between swings and between swings and supports and do not meet the 2 x height fall zone requirement. - Concrete border for pea gravel does not meet the 6 ft. fall zone requirement. Play unit contains areas of catch points and head entrapment. Tire swing should be separate from the play unit and does not meet distance requirement between tire swing and supports. CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT MAY, 1999 1. TEEN CENTER Project Number: Budget: Contract Amount: Project Manager: Project Design: Comments/Status: recommendation was PK9807 $400,000 $358,200 Eric Ploeger Patterson Architects Qualification statements were opened February 4, 1998. A staff sent to Council, for selection of an architect, on the February 26, 1998, Council meeting. Council accepted the recommendation of Patterson Architects of Bryan. Preliminary design was discussed at the June Parks & Recreation Board meeting. The plan was presented to Council on July 9, 1998, and staff was directed to review the plans with the Teen Advisory Board and report back to Council. The Council approved the recommendation of the Teen Advisory Board to add funding to the project during the August 27, City Council meeting. The project was bid on January 7. Bids were opened January 22, 1999, and Marek Brothers Construction, Inc., was the low bidder. The slab for the building was pored on April 7, 1999. Task: Project Design: Advertisement & Award: Complete: 2. MADELEY PARK/LAND ACQUISITION Project Number: Budget: Contract Amount: Project Manager: Project Design: CD 1230 $ 150,000 N/A Eric Ploeger In -House March - November 1998 January 1999 August 1999 Comments/Status: An appraisal has been completed on the Jaffar property. A title report has been ordered and an offer will be made based on the appraisal. The project is now on hold pending further review by the Parks Board. A Parks Board Tour is planned for May 11, 1999. Task: Project Design: Advertisement & Award: Complete: CIP Report o:board/cip/cip.doc 4-May-99 Page 1 of 3 3. WPC LANDSCAPE IMPROVEMENTS Project Number: Budget: Contract Amount: Project Manager: Project Design: PK9505 N/A N/A Peter Vanecek In-house Comments/Status: Improvements for the northwest corner of the Dartmouth/Holleman intersection. Development of a flowerbed, sign, and handrail improvements to compliment the existing development on the southeast comer. This project was reviewed by the WPC Oversight Committee on January 11, 1999. The Committee recommended that the project be reviewed by McClure Engineering who is contracted to conduct the drainage engineering in the corridor. After review, it has been decided to delay this project until McClure Engineering can complete its conceptual design of the corridor. A second project to construct a small bridge and trail between the Kona Steak House and Johnny Corinas on Hwy. 30 is currently being designed by the Parks Planning staff. Task: Project Design: Advertisement & Award: Complete: 4. ATHLETIC PARK MASTER PLAN Project Number: Budget: Contract Amount: Project Manager: Project Design: Comments/Status: A meeting with leaders of the soccer community was held in October. This was to discuss needs and ideas to begin master plan development by the planning staff. A similar meeting with experienced members of the softball community was held. Concepts will be developed for public hearings and Parks and Recreation Board. discussions. This project is on hold until the Parks Master Plan is completed. Task: Project Design: Advertisement & Award: Complete: 5. ADAMSON POOL RENOVATION Project Number: N/A Budget: $ 65,000 Design Contract Amount: $51,100 Project Manager: Eric Ploeger Project Design: Waterscape Consultants CIP Report o:board/cip/cip.doc 4-May-99 Page 2 of 3 Comments/Status: Waterscape Consultants completed a conditions report on the condition of Adamson Pool along with recommendations for renovations in May '98. Funds for renovation design were budgeted in the FY98-99 budget. The design contract was approved by the City Council on December 10, 1998. The design process began in January, 1999. Budget numbers are expected by May, 1999 for the upcoming budget process. Task: Project Design: January - June 1999 Advertisement & Award: August - October 1999 Complete: May 2000 6. EDELWEISS PARK MASTER PLAN Project Number: PK9910 Budget: $ 213,000 Parkland Dedication and 1998 Bond Funds Contract Amount: N/A Project Manager: Peter Vanecek Project Design: In-house Comments/Status: The first public hearing in the design process was held October 19, 1998. The second was held December 8, 1998. The final was held on January 12, 1999. Approval of the site plan will be requested of council during the February 11, 1999 council meeting. The project bids were be opened on April 23, 1999 and a recommendation forwarded to Council for the May 13, City Council Meeting. Task: Project Design: October - March 1999 Advertisement & Award: April 1999 Complete: October 1999 7. WEST DISTRICT MAINTENANCE SHOP Project Number: PK9927 Budget: $481,000 Design Contract Amount: Project Manager: Eric Ploeger Project Design: Holster and Associates Comments/Status: Request For Qualifications (RFQs) for an architect have been received and a selection was referred to the City Council during the February 11, 1999 council meeting. Holster and Associates was selected to complete the design. The conceptual design is nearing completion. Task: Project Design: March - June 1999 Advertisement & Award: July 1999 Complete: January 2000 CIP Report o:board/cip/cip.doc 4-May-99 Page 3 of 3 Items of Interest May, 1999 Brazos Valley Bluegrass Music Festival The International Bluegrass Music Association has designated May as "Worldwide Bluegrass Music Month". In the Lone Star State and around the world, bluegrass musicians will organize festivals and stage inpromptu performances in this celebration. Governor George W. Bush has proclaimed May 1999 as Bluegrass Music Month in Texas, and has urged suitable recognition. Appropriately, the College Station Parks and Recreation Department will be hosting the Brazos Valley Bluegrass Music Festival on Saturday, June 5th, 1999. The Festivities will take place at College Stations Central Park from 12 noon to 10 PM. Admission is free. The Festival is being produced by Rodney O'Connor with Promotional Entertainment Concepts. Mr. O'Connor has an extensive background and interest in Bluegrass music. The bands being featured at the festival are Cedar Creek (Bryan, TX), Brazos County Grass (Bryan, TX), Red Eye (Austin, TX), Saltgrass (Brazoria, TX), Possum Ridge (Hubbard, TX), and Pine Island Station (Waller, TX). In addition to the Bluegrass Music there will be arts and craft booths and many free children's activities. The Festival will go on rain or shine. Everyone is encouraged to bring their own lawn chairs and picnic baskets. May is Older American's Month May 6th at 10AM at the Lincoln Center - Seniors group will be able to utilize the computer lab at the Lincoln Center while the children are not at the center May 13th - City Council Meeting, proclamation of May 26th as "National Senior Health and Fitness Day" May 18th from 6PM-7:30PM - College Station celebrates seniors with an ice cream social at the Central Park Pavilion. Entertainment is planned May 26th from 9AM - 12:30PM at Post Oak Mall - National Senior Health and Fitness Day. There will be information booths on health and fitness along with entertainment and audience participation in exercise College Station Little League P. O. Box 9041 College Station/ Texas 77842 April 26, 1999 Mayor Lynn Mcflhaney City of College Station P. O. Box 9960 College Station, Texas 77842 Dear Mayor Mcflhaney: With the unanimous approval by the College Station City Council on April 22, 1999 to sell municipal bonds for the Parks and Recreation Department to begin future planning in the new Veterans and community parks, College Station Little League requests input into future youth athletic facilities. With continued growth of College Station over the next five to ten years, the existing facilities will be overcrowded. Today, we schedule 900+ games over an approximate 60 day period for College Station youth to participate in the Little League program. We would like to request two or three Little League baseball fields similar to the new Wayne Smith Baseball Fields to be included in the new community park along the new Highway 40 corridor. College Station Little League requests the building of a "big" league field at the new Veterans Park. This field could serve a dual purpose if designed to have both eighty foot and ninety foot base paths. By creating such a facility, College Station would provide a place for young men and adults ages 13 and up to play baseball. The Lamar Little League has similar facilities in Richmond, Texas. As our community continues to grow, we wish to provide our youth with the best state of the art facilities in the entire State of Texas. Linda Jeffre', CSCL Chairman 8409 Wildewood Circle College Station, Texas 77845 Sharon Gable, American League President 3011 Lodgepole College Station, Texas 77845 Ron Carter, CSLL Trustee 1308 Leacrest Drive College Station, Texas 77840 Colette Gibbs, National League President 13700 I-GN Road College Station, Texas 77845 c: S. Beachy, CSLL Secretary P. O. Box 9960 1101 Texas Avenue • College Station, TX 77842 Tel: 409 764 3500 May 3, 1999 Ms. Linda Jeffress College Station Little League 8409 Wildewood Circle College Station, Texas 77845 Dear Linda: Thank you for your recent letter to Mayor Mcllhaney concerning future baseball facilities for our community. The city has begun the initial process for the acquisition of a community park site south of Barron Road and west of Texas Avenue. The site is expected to be approximately 40-50 acres and will serve a variety of community needs including youth sports. Actual design of this future park will occur several years from now as that area of the city develops. There are no funds approved for the development of this site at the present time. The land for Veterans Park and Athletic Complex was acquired last year. The site includes 150 acres with frontage on University Drive and Harvey Road. The master plan for this site has not been completed. Funding for the initial development was approved in the 1998 bond election. The priority for the first facilities is soccer fields and adult softball facilities. Both of these programs are seriously affected by the current lack of facilities. Full development of this large regional park will take at least 10 years to complete. The possibility of a "big" league field has been discussed, however, no plans have been completed or approved at this point. The department will solicit public input concerning the development of these two parks. This is a standard practice for our projects and interested groups will be asked to participate. This process includes formal hearings and review by the Parks and Recreation Board prior to consideration by the City Council. Thanks for your interest and concern in these projects. Sincer Steve Beachy Director of Parks & Recreation copies: Mayor Mcllhaney Skip Noe, City Manager Parks & Recreation Board Home of Texas A&M University CITY OF COLLEGE STATION PARKS & RECREATION POST OFFICE BOX 9960 COLLEGE STATION, TEXAS 77842-9960 (409) 764-3773 MEMORANDUM TO: Historic Preservation Committee FROM: Steve Beachy, Director of Parks & Recreation DATE: April 27, 1999 SUBJECT: Request to Review Park Changes in Designated Areas The City of College Station's Parks and Recreation Board appreciates all of the hard work you do for our community and understands that you would like to be kept informed of upcoming events and changes. The Board is also interested in the historical aspect of our city and will be happy to work with you on any concerns that you have. We will be communicating through your Committee Liaison, David Gerling, to inform you of future meetings or upcoming events. The Board welcomes you to attend any of the Parks Board Meetings that are held on the second Tuesday of every month. Please pass any information or concerns to David Gerling and we will be happy to address them. Thank you for your concerns and we will be looking forward to hearing your input. cc: Parks & Recreation Board David Gerling, Special Facilities Superintendent We provide good things in life! Lincoln Recreation Center Advisory Board Meeting Advisory Board Regular Meeting Minutes Monday, May 3, 1999 Time: 6:00 p.m. Lincoln Recreation Center Board Members Present: Linda Preston -Shepard, Cathy Watson, Barbara Clemmons, Faye Daily, and alternate Board Member, Merilyn Rucker Board Members Absent: Franklin, Williams, Clark, III Staff Present: Lance Jackson LFS Representative: James Steen Visitors Present: Mike Thomas (Brazos Christian School) I. Call to Order -Roll Call o Meeting was called to order by President Linda Preston -Shepard. Absent Members included: Joe Dan Franklin, Carolyn Williams, and Rev. A.C. Clark, III II. Approval of Minutes from previous Meeting o The Minutes from the previous meeting were approved as- read. III. Petitions or Communications from Visitors ❑ Presentation of scoreboard Awards to Donors Jackson presented award to Mike Thomas (who accepted award in the absence of Mr. James Carter) from Brazos Christian School and thanked the donors for their continued generosity. ❑ Lincoln Recreation Phone System Merilyn Rucker informed the Board that the current LRC phone system needed modifications. There needed to be some way to have a caller speak to a person rather than the machine. ❑ Board agreed Jackson would have another phone line installed at the LRC to alleviate the problems with the current phone system. IV. Treasury Report ❑ Jackson informed Board members that the balance of the Treasury as of May 3, 1999, was $1,962.46. ❑ Preston informed the Board that she would follow-up and complete the process of establishing a checking account. 2 V. Other Business/Board Concerns: ❑ Consideration of purchase of African Software —Jackson infoiiiied the Board members that the African American software would be purchased at a price of $49.99. o Juneteenth Considerations Jackson informed the Board, Judge Ronnie McDonald, of Bastrop, Texas would be the guest speaker at the Juneteenth Celebration, Barbara Clemmons, would be the MC and Erik Watson would be introducing McDonald. The length of program would be approximately one and one half-hours, with the program starting at 6:00 p.m. o Letters would be sent out to local churches regarding the purchase of T-shirts commemorating Juneteenth. o Jackson informed the Board of the purchase of a speaker podium for the LRC. ❑ Jackson informed the Board members he would be mailing copies of the LRC budget that has been previously submitted. ❑ Jackson informed the Board members of an upcoming public hearing to be held regarding nearby properties and told the members he would contact them regarding time and date. ❑ Board members decided, upon notification from Jackson of the time and date of public hearing, a special meeting of the LRC Board members would be called. ❑ Board members agreed to draft and submit a letter addressing the parking needs to the Parks Board Other Announcements: ❑ May 17-18, City Council Annual retreat. Boards need to provide input prior to May 14th. ❑ Concerned Black Men's Banquet to be held at the LRC. o June 7-11, Community Vacation Bible School would be held at the LRC. ❑ The Lincoln Former Student Class Reunion will take place July 2-4 at the Lincoln Recreation Center (LRC). More information to follow at the June Meeting. Motion made by Rucker, seconded by Watson, Meeting adjourned 7:00 p.m. Next Advisory Board Meeting— Monday, June 14,1999 at 6:00 p.m. Lincoln Recreation Center