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HomeMy WebLinkAbout08/10/1999 - Regular Agenda - Parks Board1. Call to Order 2. Hear Visitors 3. Pardon — Consider requests for absences of members from meetings. 4. Oath of Office for returning Parks and Recreation Board members — Chris Barzilla and George Dresser. 5. Approval of minutes from Regular Meeting of July 13, 1999. 6. Discussion and possible action of joint projects with College Station Independent School District: a. Jack and Dorothy Miller Park jogging track i b. Tennis Courts —' C. Indoor Recreation Center d. School/Neighborhood Park 7. Discussion concerning College Station Economic Development funding. 8. Discussion and possible action concerning Veterans Park and Athletic Complex. 9. Consent Items: — Capital Improvement Report — Discussion of next meeting date and agenda 10. Discussion of future meeting dates and agenda items. 11. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://w-ww.ci.college- station.b us and Cable Access Channel 19. Staff Present: Steve Beachy, Director of Parks and Recreation; Pete Vanecek, Senior Parks Planner; Curtis Bingham, Parks Operations Superintendent; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chairman; George Dresser, Co -Chairman; Glen Davis; Susan Allen; Sarah Birkhold; John Nichols. Board Members Absent: Bill Davis; John Crompton, Alternate. 1. Call to Order: The meeting was called to order at 7:05 p.m. 2. Hear Visitors: There were no visitors. 3. Pardon — Consider Requests for Absences of Members from Meetings: Glen Davis made a motion to accept the absence of John Crompton as excused. George Dresser seconded the motion. All were in favor and the motion passed 6-0. 4. Oath of Office for Returning Parks and Recreation Board Members — Chris Barzilla and George Dresser: Chris Barzilla and George Dresser took, and swore to uphold, the Oath of Office to the Parks and Recreation Department. 5. Approval of Minutes from Regular Meeting of July 13,1999: Glen made a motion to approve the minutes from regular meeting of July 13, 1999. Sarah Birkhold seconded the motion. All were in favor and the motion passed 6-0. 6. Discussion and Possible Action of Joint Projects with College Station Independent School District (CSISD): a. Jack and Dorothy Miller Jogging Track: Steve Beachy does not have input from the School District regarding this item yet. The cost to fix the eroded areas of the track with concrete is estimated at $6,000—it would cost an additional $10,000 to lay rubberized cushioned surfacing. Steve mentioned that the cost to fix the entire track would be substantially more. Steve said that the Department could fix the eroded areas with concrete, and if the Board decides at a later time to add rubberized cushion surfacing, the Department can do it. Glen asked about other sources of funding. Steve discussed the possibility of requesting City funds for contingency. Page 1 of 4 Parks & Recreation Board Regular Meeting Tuesday, August 10,1999 O.Boar&Minutes99/8-10-99. doc Steve asked the Board what steps they would like to take if the School District does not agree to participate in funding the project. George asked if there is a joint -use agreement between College Station Parks and the College Station Independent School District regarding the maintenance of joint projects. Steve said that the School District and the Parks Department share the development costs, and that the Parks Department maintains a park once it is built. Steve suggested repairing the track over the Labor Day weekend to minimize the disruption of school. George would like the Department to find out if there is a common agreement with the School District regarding the maintenance or replacement of capital items on a cost -sharing basis. Steve will look into this question prior to the next meeting. George said that the eroded parts would need to be fixed before school starts. Chris brought up the fact that it would cost $6,000 to lay concrete on the track and an additional $10,000 to lay rubberized cushioned surfacing (for a total of $16,000). If the School District agrees to pay for half of the cost to rubberize the track, then the City would only have to pay $8,000. Glen made a motion to proceed in repairing the eroded areas of the track with concrete and to explore the possibility of sharing the cost to rubberize it with the School District. If the School District agrees to share the cost to rubberize the surface, the Parks Department will lay the rubberized surfacing. Susan Allen seconded the motion. All were in favor, and the motion passed 6-0. b. 'Tennis Courts: Steve said that there are two parts to this item. One deals with the placement of tennis courts at Willow Branch Intermediate School, and the other deals 0 with the lighting at A&M Consolidated High School Tennis Courts. Placement o, f Tennis Courts at Willow Branch Intermediate School: As part of this project, the School District intends to build tennis courts at the Junior High School. They are looking at placing two tennis courts at the south end of Tiger Stadium, and the other two between the Junior High School gymnasium and the Southwood Athletic Park Senior League fields. The Parks Department is proposing to bid all four tennis courts at once. The School District would pay for the two tennis courts at the Junior High School and the City would pay for the two at Willow Branch Intermediate School. The School District has an engineering firm that will design all four courts, and has asked the City to manage, conduct the bids, and supervise the project. Steve mentioned that the City's legal staff has voiced concerns regarding this request. The City may decide to provide the funds for the two tennis courts at Willow Branch, and let the School District build them and handle the project. Chris asked if both courts would be lighted. Steve responded that the courts at Willow Branch would be lighted. Steve is not sure if the courts at the Junior High will have lighting, although they will have to be built so that lighting could be added at a later time. George asked if the tennis courts would be open to the public. Steve responded that they would be, when the schools weren't using them. Glen asked if there would be an agreement for ongoing maintenance of the tennis courts. Steve responded that the Department would look into this as part of the joint -use agreement. Lighting at A&M Consolidated High School Tennis Courts: Steve asked if the Board would like to make a recommendation to the City Council concerning the lighting at Page 2 of d Parks & Recreation Board Regular Meeting Tuesday, August 10,1999 O.Boar&Minutes99/8-10-99. doe the A&M Consolidated High School tennis courts. Pete Vanecek mentioned that it would cost approximately $70,000 to add lighting to six courts. John asked if the Department would request contingency funding from the City Council. Steve responded that if approved, it would probably come out of next fiscal year's funding. John made a motion that Parks staff propose to the City Council, a request for $70,000 to light the six tennis courts at A&M Consolidated High School, contingent upon a joint -use agreement with the School District. Sarah seconded the motion. All were in favor, and the motion passed 6-0. Steve said that the Department would make sure that the joint -use agreement covers allowing public access to the tennis courts, and that notices would be posted at the courts and possibly on the Internet. c. Indoor Recreation Center: Steve mentioned that the College Station Independent School District has expressed interest in the concept of building an indoor recreation center with the Parks Department, that would be located at the new elementary school south of Barron Road. Steve suggested that over the next few months, if the Board is interested in building a facility, they should explore the possibility of securing an Indoor Recreation Grant from the Texas Parks and Wildlife Department. He said that if built, this facility would serve the south end of the City to accommodate the population growth to the south. Steve talked about the grant cycles. He said that one ends in January and the other ends in July. He also mentioned that the competition for indoor grant funds is less competitive than the competition for outdoor grant funds. He went on to say that the City's matching funds would have to come from another source —funds for this were 1 not appropriated in the last bond issue. He suggested that a good time to submit an application would be next summer, in the July cycle. The Board was all in favor of pursuing an Indoor Recreation Grant to build an indoor recreation center with the CSISD. Steve suggested appointing a subcommittee during the next Board meeting that would be interested in working on the grant application. d. School/Neighborhood Park: This item was discussed in the above items. 7. Discussion Concerning College Station Economic Development Funding: Steve pointed out that Kim Foutz is the Economic Development Director for the City, and suggested inviting her to a future Board meeting to answer questions pertaining to this item. Chris mentioned that he had requested this item to be on the agenda to discuss the 1/2 cent sales tax that the City generates, and possibly using this revenue to help build community and regional parks. It was determined that Kim Foutz would be invited to a future Board meeting to discuss this item. 8. Discussion and Possible Action Concerning Veterans Park and Athletic Complex: Steve said that the Veterans Park and Athletic Complex subcommittee members, Parks staff, and several other agencies went on a tour of Veterans Park and Athletic Complex. He mentioned that weekly subcommittee meetings have been set up for the conceptual design of the park. They will be held on Friday's from 3:OOPM to 5:OOPM. He went on to say that the concept will need to be put in place before the Board can go to City Council for approval. Public Hearings will also need to take place. Page 3 of 4 Parks & Recreation Board Regular Meeting Tuesday, August 10,1999 O.BoardlMinutes99/8-10-99.doc 9. Consent Items: Capital Improvement Report: Steve mentioned that the Teen Center opening and dedication would not be on September 1't as planned, rather it would probably be on September 20t' or 21't. It was suggested that for the future Capital Improvement reports, add only new items and drop off the old projects. Steve mentioned that the Department will soon bid the first part of a trail project for the section between Johnny Carino's and Kona's Steakhouse on Harvey Road. The next Wolf Pen Creek Oversight Committee will be held on September 7, 1999, at noon at the City Hall Council Chambers. Discussion of Next Meeting Date and Agenda: Lick Creek Park Trail Grant Application —George Dresser asked that this be put on as a future agenda item. He suggested coming up with a better strategy and reapplying for a grant before Christmas. Kim Foutz will be invited to discuss the City's Economic Development Program. A subcommittee will be appointed to work on an Indoor Recreation Grant. 10. Adjourn: Glen made a motion to adjourn the meeting. Susan seconded the motion. All were in favor and the meeting was adjourned at 8:57PNI. Page 4 of 4 Parks & Recreation Board Regular Meeting Tuesday, August 10,1999 O.Board/Minutes99/8-10-99. doc �,OLLEGE STATION P. O. Box 9960 1101 Texas Avenue College Station, TX 77842 Tel: 409 764 3500 TO: Parks and Recreation Board FROM: Iris Startzman, Board Secretary Q� DATE: August 4, 1999 SUBJECT August Board Meeting The next Parks and Recreation Board meeting is scheduled for Tuesday, August 10t' at 7:00p.m. at the Parks and Recreation Department Conference Room. Please see attached agenda and Board packet. If you have any additions or changes to the attached agenda, minutes from the previous meeting, or you will not be able to attend the upcoming meeting, please contact me at 764-3414 prior to the meeting. Thank you and hope to see you there. Attachments: Home of Texas A&M University l I i . . . . . . . . . . . . . ��. - - "I I - ---. - -I P. O. Box 9960 1101 Texas Avenue College Station, TX 77842 Tel: 409 764 3500 TO: Parks and Recreation Board FROM: eve Beachy, Director of Parks and Recreation DATE: A` August 5, 1999 Lick Creek Park Trail Grant Request: The Parks and Recreation Department has received word from Andy Goldbloom with the Texas Parks and Wildlife Department that the trail grant request for Lick Creek Park is not being recommended for approval in the 1999 funding cycle. A total of 75 applications were received from throughout the state. Of these, there are 37 projects recommended to be funded from the $1 million for non -motorized trails and $1 billion for motorized trails programs. The next trail grant funding cycle will be in March 2000. 2. The City of College Station hosted the 17t' Annual Texas Super Guard Competition on Saturday, July 10a`. There were a total of 87 individuals and 37 teams competing. The individual events consisted of First Aid, CPR, a written test, active victim rescue, spinal victim rescue, and an integrated problem for the top five finalists. In addition to a plaque stating their rank, the winners also received individual prizes. The first place winners (John McGowan from The Woodlands and Elizabeth Caraway from Bellaire) received wetsuits from Orion. Second place winners (Sean Pettigrew and Tammi Rogers —both from DS Recreational) received Speedo duffel bags filled with lifeguard accessories. Third place winners (Joel Nece and Nicole Glaser —both from the Woodlands) received Speedo jackets and pants. The Woodlands performed exceptionally well this year, claiming five of the top ten individual winners in addition to defending their title as Champions of the Team Competition. DS Recreational won second place and North Richland Hills received third place in the team competitions. Home of Texas A&M University 3. The Senior Advisory Committee will meet on Monday, August 3e at 10:00a.m. at the College Station Library. Royce Hickman from the Chamber of Commerce will be addressing the issue of businesses being "senior friendly". In August, seniors will be taking a trip to Brenham to tour the creamery and to Independence to visit the Rose Emporium. 4. The Parks and Recreation Department, along with the Bluebonnet Street Rod Club, will co-sponsor the 8th Ever Rod Run on August 21st & 22" a for Pre '73 cars and trucks. On Sunday the 22" d, there will be a free concert at Wolf Pen Creek Amphitheater, featuring "The Derailers", with the opening band of "Full House Blues". The event is being coordinated with the annual motorcycle rally (Hotter than Hell Daze) at the Hilton Hotel for marketing exposure. The City of College Station has received an award from the City -County Marketing Communications Association (3 CMA) for Citizen Participation, population 150,000: we submitted an entry titled "Recruiting Tomorrow's Leaders Today," highlighting three City youth programs: Teen Advisory Board, Teen Court and Youth in Government Day. 6. FY2000 Budget: A copy of the FY2000 budget overview, the recommended l approved Service Level Adjustments, and the budget request letter is included in the Board packets. The Department had to adjust our budget request this year to meet "target". The "target" is approximately the same amount for FY2000 as it was for FYI 999. 7. Cy Miller Pond Renovation: In cooperation with the Texas Parks & Wildlife Department and a $10,000 grant from the Sport Fish Restoration Fund, we were able to renovate Cy Miller Pond in front of the College Station Police Department. The improvements consisted of two items: The first item was to repair a leak in the overflow tube, allowing the pond's water level to remain constant. The second was to continue the existing sidewalk and pier to the eastside of the pond, allowing full circle access to area anglers of all ages and abilities. Construction began during the week of June 14th and was completed by the end of July. This grant allows communities to improve their urban lakes and provide enhanced fishing opportunities for citizens. Funds are raised through KID FISH tournaments held throughout the state, as well as federal excise tax dollars on fishing tackle and equipment, motorboats, and funds from the small engine fuel tax. We will apply for a grant to renovate Brothers Pond in the next funding cycle. P. O. Box 9960 1101 Texas Avenue College Station, TX 77642 Tel: 409 764 3500 July 23, 1999 To: Skip Noe, City Manager r From: �V'Steve Beachy, Director of Parks & Recreation Subject: CSISD JOINT PROJECTS Ric Ploeger, Pete Vanecek and I met with Bill Savage from the CSISD this morning to discuss the Willow Branch tennis courts project. We plan to build two lighted courts at that location for use by the school district and the public. Also, the district plans to build two unlighted courts between the existing junior high school and the Southwood Athletic Park baseball fields. It was decided that both projects should be designed and bid together. CSISD will provide the civil engineering work including the soils testing. We will provide the electrical engineering work and will coordinate the project. We expect to have the design complete and bids advertised within the next three months. Funding for the Willow Branch project is from the Zone 6 Parkland Dedication Fund. Funding for the other courts is from CSISD. We plan to bid lights as an alternate for the courts at the existing junior high and will install them if funds are available. We also briefly discussed the potential for a joint project at the new elementary school planned for the Barron Road campus. He is interested in the idea of a project similar to the Neal Elementary School and Recreation Center in Bryan. Their preliminary schedule is to open the school in either 2002 or 2003. He plans to solicit design services this fall and has invited us to participate in the selection process. If we decide to proceed with this concept, we will submit an application for matching funds with Texas Parks & Wildlife Department in July, 2000. This would allow time to develop the scope of the project next spring. The site has a total of 35 acres to work with and will be a good candidate for an outdoor grant also. The maximum amount available from these grants is $500,000. To work on a joint project for the new school, we will need to secure a commitment of funding from the city. This can be accomplished next year, but a certification will be needed as part of the application process. If we want to request the maximum from TPWD, this would require $250,000 from the city and $250,000 from the school district for the indoor project and the same amount for an outdoor project. I recommend that we begin the process to secure the necessary approvals from the City Council and the School Board to move forward with these projects at the new elementary school. Copies: Parks & Recreation Board - Charles Cryan, Director of Ff� I`Services PARR Staff Home of Texas A&M University CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT ::.r:.,•,:r AUGUST, 1999 Project Number: PK9807 Budget: $400,000 Contract Amount: $364,289 Project Manager: Eric Ploeger Project resign: Patterson Architects Comments/Status: Qualification statements were opened February 4, 1998. A staff recommendation was sent to Council, for selection of an architect, on the February 26, 1998, Council meeting. Council accepted the recommendation of Patterson Architects of Bryan. Preliminary design was discussed at the June Parks & Recreation Board meeting. The plan was presented to Council on July 9, 1998, and staff was directed to review the plans with the Teen Advisory Board and report back to Council. The Council approved the recommendation of the Teen Advisory Board to add funding to the project during the August 27, City Council meeting. The project was bid on January 7. Bids were opened January 22, 1999, and Marek Brothers Construction, Inc., was the low bidder. The slab for the building was pored on April 7, 1999. The opening is currently set for September 1st Task — Project resign: March - November 1998 Advertisement & Award: January 1999 Completion: August 1999 Project Number: PK9505 Budget: $80,000 Contract Amount: NIA Project Manager: Peter Vanecek Project resign: In-house (Site); McClure Engineering (Bridge); Swoboda (Electrical) CIP Report o:board/dp/dp.doc 4-Aug-99 Pagel of 3 Comments/Status: A project to provide a trail, lighting and a bridge between the new restaurants on Highway 30 (Johnny Carino's and Kona's Steak House) is under design and is expected to be bid in August 1999. The Forestry Division has completed clearing the site. Task — Project Design: July - August, 1999 Advertisement & Award: August — September, 1999 Completion: February 2000 Project Number: Budget: $ Contract Amount: Project Manager: Project Design: Comments/Status: A meeting with leaders of the soccer community was held in October. This was to discuss needs and ideas to begin master plan development by the planning staff. A similar meeting with experienced members of the softball community was held. Concepts will be developed for public hearings and Parks and Recreation Board discussions. A tour of the site with staff and Master Plan subcommittee members was conducted on July 30,1999. Task — Project Design: Advertisement & Award: Completion: Project Number: Budget: Design Contract Amount: Project Manager: Project Design: N/A $ 65,000 $51,100 Eric Ploeger Waterscape Consultants Comments/Status: Waterscape Consultants completed a conditions report on the condition of Adamson Pool along with recommendations for renovations in May `98. Funds for renovation design were budgeted in the FY98-99 budget. The design contract was approved by the City Council on December 10, 1998. The design process began in January, 1999. Budget numbers have been produced and incorporated into the FY 2000 budget process. The project is expected to bid August 23, 1999 so that construction can begin as soon as FY2000 budget funds are available. Task — Project Design: January - June 1999 Advertisement & Award.: August - October 1999 Construction Completion: May 2000 CIP Report o:board/cip/cip.doc 4-Aug-99 Page 2 of 3 Project Number: PK9910 Budget: $ 213,000 Park Land Dedication, and 1998 Bond Funds Contract Amount: $209,140 Project Manager: Peter Vanecek Project Design: In-house Comments/Status: The site plan was approved by council during the February 11, 1999 council meeting. The project bids were be opened on April 23, 1999 and the project was awarded to Joe Boegner General Contractors of Bryan, Texas. "Task — Project Design: October - March 1999 Advertisement & Award: April 1999 Completion: November 1999 F. WEST DISTRIC'T MAIN1'ENA CE S" Project Number: PK9927 Budget: $481,000 Design Contract Amount: $30,280 Project Manager: Eric Ploeger Project Design: Holster and Associates Comments/Status: Request For Qualifications (RFQs) for an architect were received and a selection referred to the City Council during the February 11, 1999 council meeting. Holster and Associates was selected to complete the design. The project is in the final design phase. This project will bid in September, 1999. Task — Project Design: March - July 1999 Advertisement & Award: August, 1999 Completion: March 2000 Project Number: Budget: Design Contract Amount: Project Manager: Project Design: PK9931 $40,000 1998 Bond $32,551 Pete Vanecek In-house Comments/Status:Replacement of fifteen lights and poles. Contract awarded to Excel Electric. This project has been held up due to slow availability of the light poles. CIP Report o:board/dp/dp.doc 4-Aug-99 Page 3 of 3 Bask - Project Design: January 1999 Advertisement & Award: March 1999 Completion: September 1999 Project Number: Budget: Contract Amount: Project Manager: Project Design: PK9308 $29,000 1990 Bond $N/A Pete Vanecek In-house Comments/Status: Project to include irrigation, sidewalks, landscaping and brick pavers. This will also include a replacement playground for Lions Park. Bask - Project Design: May 1999 Advertisement & Award: August 1999 Completion: February 2000 Project Number: Budget: Contract Amount: Project Manager: Project Design: N/A $120,000 - Zone Dedication Funds N/A Pete Vanecek In-house and outside engineers for structure and lighting. Comments/Status: CSISD will supply the structural design and CSPARD will assemble the site plans and bid the project. Bask - Project Design: September 1999 Advertisement & Award: October - November 1999 Completion: March 2000 Project Number: N/A Budget: $500,000 - Park $275,000 - Cemetery Contract Amount: N/A Project Manager: Eric Ploeger CIP Report o:board/cip/cip.doc 4-Aug-99 Page 4 of 3 Comments/Status: Site review by staff and Parks and Recreation Board is complete. Recommendations go to City Council on August 12, 1999. Project Number: N/A Budget: $282,000 Contract Amount: N/A Project Manager: Eric Ploeger/Pete Vanecek Comments/Status: This is a matching fund project awarded to City of College Station, Texas A&M University, City of Bryan, and Brazos Beautiful to plant 860 crapemyrtles along S.H. 2818 by TX D.O.T. The state will provide the majority of materials, while the other agencies supply funding for a contractor to plant, care for, and warrant trees for two (2) years. CSPARD will design and administer the project. Task Project Design: Advertisement & Award: Completion: Project Number: Budget: Contract Amount: Project Manager: Comments/Status: September 1999 October — November 1999 February 2000 PK9939 $30,000 — '98 Bond N/A CSPARD Planning Task —Project Design: August — September 1999 Advertisement & Award: October 1999 Completion: January 2000 CIP Report o:board/dp/dp.doc 4-Aug-99 Page 5 of 3 ,w 4 1, wwl All 1"1 &.0� P. O. Box 9960 - 1 101 Texas Avenue Tel: 409 764 3500 1► 11/ �j7: ►11►Ti l June 7, 1999 TO: Skip Noe, City Manager FROM: Steve Beachy, Director of Parks & Recreation SUBJECT: FISCAL YEAR 2000 BUDGET REQUEST College Station, TX 77842 Attached is the proposed budget for the Parks & Recreation Department for Fiscal Year 2000. The proposed basic budget of $4,717,117 is over the "target" figure by $11,316. Detailed information concerning the accounts that are over target is provided in this narrative. This basic budget request compares with the FY1999 basic budget of $4,777,299. This FY 2000 basic request includes $4,372,119 from the general fund and $344,998 from the hotel/motel fund. An additional $1,545,461 is included as service level adjustments. One significant change in revenues is the proposal to implement a surcharge on certain athletic programs. This new fee is proposed to begin the foundation for a replacement fund for outdoor athletic facilities. The proposed surcharge was approved by the Parks & Recreation Board at their meeting on May 11, 1999. The fee will be $75 per team for those activities that register as a team and $5.00 per person for those activities that register individually. These fees are expected to generate approximately $69,718 per year, starting in FY2000. One issue that is a concern of the Parks and Recreation Board is the continued financial support for the economically disadvantaged youth that participate in the Kids Klub program. Currently, $24,700 is provided through the Community Development Block Grant funds. However, it has been expressed by the Community Development office that these funds should be considered as "start up" funds and will be decreased or eliminated in the future. The Kids Klub program is financially sound for FY2000 with the current number of disadvantaged youth participating. However, that may change in FY2001 and beyond without a commitment of additional funds. This issue will need to be addressed prior to submission of the budget next year. Home of TexaslA&M University The following is a summary of the proposed budgets for each cost center within the department: DIVISION 5380 - PARKS ADMINISTRATION: $561,888 641 - Administration ($485,006): $600 has been added for color printer toner supplies. This is needed for the Autocad printer in Parks Planning that is used to make maps, charts and other similar items. This printer was added in 1998. Also, a service level adjustment ($31,706) is included to upgrade the existing part- time/regular Draftsperson position to a full-time/regular Parks Planner. This request is directly related to the increased work requirements resulting from the current Capital Improvements Program. A color printer is also requested for the PC in administration ($299) to aid in the production of reports, pamphlets and other items. Another service level adjustment is requested to print an expanded edition of the annual Parks & Recreation calendar for the new millennium. Funds will be used to provide approximately 23,000 full color calendars and to mail them to College Station residents. 642 - Emergency Management ($76,882): A service level adjustment ($51,391) has been included for the addition of a full-time/regular Assistant Emergency Management Coordinator. This position will report to the Coordinator (Director of Parks & Recreation) and will be housed in close proximity to the Emergency Operations Center within the Fire Administration Building. This position is needed to keep up with the increasing demand for emergency planning and preparation in the city. Also, we are anticipating that the $20,000 in the FY1999 budget to acquire a motor home for a new command post vehicle will need to be "rolled over" in the FY2000 budget. The acquisition will probably not be complete by October 1 st. DIVISION 5381 - RECREATION: $1,334,004 640 - Hotel/Motel Athletics ($153,825): These are hotel/motel funds that are used to support tournaments and other athletic events that bring out of town visitors to the community. A service level adjustment ($60,000) is included for support of the 2000 Games of Texas. This is approximately the same amount used in 1996. The funds are used for worker shirts, medals, opening ceremonies and other related items. Another service level adjustment ($2,750) is requested for the purchase of a FM broadcast unit to provide information regarding special events. The transmitter is a low wattage unit that operates on common frequencies that are received in most automobiles. This will prove to be very useful for events such as Christmas in the Park, Kid Fish, tournaments and the Blue Bonnet Street Rod Show to provide up to date information to park visitors. 641 - Administration ($153,919): One service level adjustment ($8,000) is included for the up -grade of vehicle 81-07 that has been recommended for replacement. The current vehicle is a half ton pickup that was used for concessions. That program was privatized last year, and staff reassigned to Youth Services. This request is to replace the pickup with a 15 passenger van. This type of vehicle is more appropriate for the existing services that the department now provides and will decrease the need to borrow vans from the Lincoln Center. 643 - Athletics ($338,871): No significant changes from FY1999. 644 - Concessions: ($3,240) $1,400 was added to the phone maintenance accounts. 645 - Instruction: ($237,914) No significant changes from FY1999. 646 - Programs & Special Events ($83,214): No significant changes from FY1999. 650 - Hotel/Motel Special Events ($145,365): No significant changes from FY1999. 655 - Recreation Youth ($217,656): One service level adjustment ($19,053) is requested to provide additional staff hours for the operation of the new teen center located in Southwood Athletic Park. This will allow a third staff member to be present during peak hours when dances and other special activities are held. Also, $1,125 was transferred from 5382-653 (conference center) for building maintenance, alarm system and pest control. DIVISION 5382 - SPECIAL. FACILITIES: $1,876,327 650 - Hotel/Motel ($59,790): This amount is over target by $3,000 to cover the city's share for printing of a revised Historic Brazos County brochure. Bryan, Brazos County, and the Heritage Society will share in the cost of this brochure. Two service level adjustments have been submitted for consideration. $2,500 is requested to support the annual Texas Public Pool Council Conference. This event has been hosted in College Station since 1981 and has grown to approximately 140 participants. Another request is for $35,000 to conduct an archeological survey of Lick Creek Park. This historic preservation project will help in the development of this culturally significant site. The study will be a key component of our future request for matching funds from the Texas Parks & Wildlife Department. Upon completion of the sight development, Lick Creek Park will provide a unique attraction for local residents and visitors to the community. 3 651 - Administration: ($68,804): No significant changes from FY1999. 652 - Aquatics: ($1,271,272): There are several service level requests for this cost center. The most significant is $701,000 for major renovations at Adamson Lagoon pool. This amount is based upon recommendations from pool consultants hired in FY1999 to analyze the facility. Other requests include $3,000 for a replacement pressure washer, $30,000 to increase lifeguard salaries, $7,750 for lifeguard staff training supplies and swim suits, and $3,934 for computer hardware and software upgrades. 653 - Conference Center: ($266,070): This amount is $2,880 over target due to the copier rental costs. Service level adjustments include $6,000 to study the condition of the building (moisture under the floor, electric, etc.), $4,000 to install a fire alarm and strobe lights to meet current codes, $8,000 to refinish wood floors in rooms 101 and 127, $6,074 for seasonal staff salary increases, and $2,513 for one additional computer to be used by Frank Haislip. 654 - Lincoln Center: ($210,391): This amount is $250 over target to add carpet cleaning services. One service level adjustment of $2,329 is included for seasonal staff salary increases. DIVISION 5383 - PARKS OPERATIONS: $1,721,082 651 - Administration: ($686,283): $2,500 has been moved to aquatics for garbage services at Adamson Lagoon. Service level adjustments include $50,000 to continue the replacement fund which was started in FY1999, $24,000 to install lightning detectors at eight outdoor facilities, $174,062 for the construction of a roller hockey rink, $49,000 for facility improvements at W.A. Tarrow/Wayne Smith Park, and $127,400 for construction of two lighted tennis courts in the Business Center adjacent to Pebble Creek Park. 656 - East District: ($326,140): This cost center is over target by $3,586 to cover projected over time expenses. The estimate is based upon actual expenditures for the past three years. A service level adjustment of $11,400 is included for the purchase of one additional zero turning radius mower to increase productivity. The amount includes maintenance and replacement costs. 657 - South District: ($341,753): One service level adjustment of $11,400 is included for the purchase of one additional zero turning radius mower to increase productivity. The amount includes maintenance and replacement costs. M 658 - West District: ($366,906): One service level adjustment of $11,400 is included for the purchase of one additional zero turning radius mower to increase productivity. The amount includes maintenance and replacement costs. DIVISION 5384 - FORESTRY: $769,277 648 - Wolf Pen Creek ($89,268): No significant changes from FY99. 649 - Cemetery: ($159,243): $4,500 was added to the water accounts. One service level adjustment of $21,500 is included to improve the back entrance to the cemetery. This was requested by the Cemetery Committee due to the pending widening project for Texas Avenue. It is expected that funerals will use this entrance during the construction period. Traffic patterns will change after construction is complete due to the elimination of north bound left turns into the front entrance. 659 - Forestry: ($520,766): This amount is over target by $1,000 to establish an internal service fund for inspection of back flow prevention devices to irrigation systems. This is now required by law. $52,600 has been transferred from Economic Development (001-4560) for the current landscape maintenance costs for Northgate and the Business Center. _ Service level adjustments include $18,000 for landscape maintenance of the Business Center Phase II development, $11,000 to upgrade vehicle 84-17, scheduled for replacement from a single cab to a crew cab, and $19,500 to install the metal building that was removed from the Marion Pugh train station sight, adjacent to the Central Park shop. It will be used to store Christmas decorations which are now being stored in the forestry shop and outdoors. I want to express my appreciation to Ross Albrecht and Kris Startzman for their work in coordinating the detailed preparation of the Department's budget request. They have made a concerted effort to ensure that the information is complete and accurate throughout. Also, Jeff and his staff have been very helpful during the entire process. copies: Charles Cryan, Director of Fiscal Services Jeff Kersten, OMB Manager Parks & Recreation Department Staff 5 m CITY OF COLLEGE STATION Parks and Recreation Department r. f 9 Proposed ipod Budget t'i 6...i ti. Administration I' Recreation i 5380 5381 $477,783 $1,258,795 Parks l Administration Administration 641 641 $158,007 $420,562 1 1 Emergency Management Athletics (Hotel/Motel) 642 640 $57,221 $99,881 1 Athletics 643 $331,904 1 Concessions 644 $1,840 1 Instruction 645 $232,112 1 Special Events 646 $80,210 1 Special Events (HIM) 650 $144,581 1 Youth Recreation 655 $210,260 Parks Operations 26% Special Facilities Parks Operations Forestry 5382 5383 • I 5384 $1,096,994 .I $1,211,749 $628,030 Historic Preservation (HIM) I Administration I Wolf Pen Creek 650 651 648 $19,240 $258,297 $92,449 i Administration I East District 1 Cemetery 651 6.56 649 $60,852 1 $298,408 1 $121,683 1 Aquatics South District Forestry 652 657 659 $576,583 $318,159 1 $413,848 1 Conference Center (H/M) West District 653 658 $236,670 1 $336,885 Lincoln Center 654 $201,909 1 Teen Center 655 $1,740 Forestry 13% Special Facilities 23% Administration 10% Recreation 28% i Administration 5380 $617,704 1 Parks Administration 641 $442,848 1 Emergency Management $74,856 CITY OF COLLEGE 5TATION f arko and Kecreation Department Recreation 5381 $1,309,801 1 Administration 641 $153,079 HJM Athletics 640 $150,790 1 Athletics 643 $338,322 1 Concessions 644 $3,240 1 Instruction 645 $237.475 1 Special Events 646 $83,018 1 H/M Programs 650 $145,329 1 Youth Recreation 655 $198,548 FYOO Prop000d Budget $4,955,183 Special Facilities 5382 $1,132,581 1 Administration 651 $68,578 1 H/M Historic Preservation 650 $21,910 1 Aquatics 652 $565,706 I Conference Center) 653 $264,795 1 Lincoln Center 654 $211,592 Parks Uperations 26% Operations 5383 $1,340,141 Administration 651 $311,599 1 East District 656 $321,944 I South District 657 $340,756 1 West District 658 $365,842 I Forestry 5384 $654,956 1 Wolf Pen Creek 648 $89,268 1 Cemetery Care 649 $137,330 1 Forestry 659 $428,358 Forestry Administration 13% 10% Special Facilities 23% Recreation 28% FY 00 Service level Adjustments Parks Recreation REOC. REVENUE/ ND DIV• DESCRIPTION 1-T COSTS COSTS TOTAL GA/ SAVINGS NET TOT. ten. Recommended Emergency Assistant Emergency Management Coordinator 7,490 41,875 49,365 49,365 Aquatics Increase in Lifeguard salaries 32,701 32,701 32,701 P & R Admin Upgrade PT Draftperson to Full Time Parks Planner 31,042 31,042 (11,522) 19,520 Lincoln Increase Lincoln Center hours - 2,329 2,329 2,329 Forestry Upgrade vehicle to include crew cab and hydraulic dump bed 11,000 2,500 13,500 13,500 P & R Admin PARD Infrastructure Replacement Fund 50,000 50,000 50,000 Est, Sth, Wst Purchase of 3 out -front mowers 24,000• 10,200 34,200 34,200 Park Admin Additional amenities for Wayne Smith Youth Baseball Park 49,000 - 49,000 (49,000) - Aquatirs Swimsuits and training for lifeguard staff - 7,750 7,750 - 7,750 General Fund Recommended Total $ 91,490 $ 178,397 $ 269,887 $ (60,522) $ 209,365 Gen. Not Recommended Rec Youth Increase Temp/Seasonal account for Teen Center - 18,261 18,261 18,261 Forestry Installation of an existing metal building 19,500 - 19,500 19,500 Aquatics Replace pressure washer 3,000 - 3,000 3,000 R2c-Admin Upgrade truck to 15 passenger van 7,500 500 8,000 8,000 R Ad/Aq/CC Various computer equipment and software 4,233 - 4,233 4,233 Cemetery Landscape improvements to Anderson St. at cemetery ent. 21,000 500 21,500 21,500 SF Admin Purchase of 8 lightning detectors for pools and ballfields 24,000 - 24,000 24,000 Rec Admin Production of a city-wide millennium calendar 24,500 - 24,500 24,500 General Fund Non -Recommended Total $ 103,733 $ 19,261 $ 122,994 $ $ 122,994 i/M Recommended Athletics Texas Amateur Athletic Federation 2000 games of Texas 60,000 - 60,000 60,000 Athletics FM Public Information Radio 2,750 - 2,750 2,750 Aquatics Hosting of the Texas Public Pool Council annual conf. - 2,500 2,500 2,500 ' Conf Center Audible fire alarm and strobe lights in conference center 4,000 - 4,000 4,000 Conf Center Refinishing hardwood floors in conference center 8,000 - 8,000 8,000 Conf Center Increase pt/seasonal salaries to $6 per hour - 6,187 6,187 6,187 Conf Center Comprehensive study of conference center infrastructure 6,000 - 6,000 6,000 Hotel/Motel Fund Recommended Total $ 80,750 $ 8,687 $ 89,437 $ $ 89,437 Not Recommended Spec Events Cultural resources plan for Lick Creek City Park 35,000 - • 35,000 35,000 Hotel/Motel Fund Non -Recommended Total $ 35,000 $ $ 35,000 $ $ 35,000 Gh 6' -i a C 2 C) ,,-, Steve Beachy - ke: Bike Loop Status From: Ric Ploeger To: McCully, Brett Date: Mon, Jul 19, 1999 9:48AM Subject: Re: Bike Loop Status Thanks, This will help. >>> Brett McCully 07/19 8:39 AM >>> Ric, Page 1 J] CU��I t 5 'icy �p�-cZtcs �' IZcc Per your voice mail, here is the bike loop status and my best guess at the current schedule. Phase 1, which is entirely on -street bike lanes, is still in review by TXDOT's design group in Austin. It has been there several months now, but no commitment from them on when we may see it. Phase 2, which includes the off-street paths in Central Park, Lemontree Park, and half of the path in Bee Creek Park, is still in design by Klotz. I do not expect review documents from them for another month, and then that package also needs to go to Austin for review. My best guess is that Phase 1 will be constructed this fall and Phase 2 will be constructed next spring or summer. Phase 3, which will be the other half of the bike loop in Bee Creek Park (from the volleyball court to Texas Avenu) will be constructed during or after the channel improvements in that area. These improvements are curretnly help up in a wetlands review process, so my guess is that phase 3 won't be built until fail 2000 or spring/summer 2001. Please let me know if you need any additional info. Brett McCully, P.E. Assistant City Engineer CC: Beachy, Steve, Vanecek, Pete 1(2 Q)C9 MEMORANDUM TO: Honorable Mayor and City Council FROM: George K. Noe, City Manager DATE: July 8, 1999 SUBJECT: Follow -Up to Ms. Kim Ehrenberg's comments during the Hear Visitors Section of the June 24, 1999 City Council Meeting During the Hear Visitors Section of the June 24, 1999 City Council Meeting, Ms. Kim Ehrenberg of 1610 Lemon Tree came forward to express concerns about the mosquito problem in Lemon Tree park and neighborhood. Public Works has mowed some of the brush in the immediate area around the water puddles. Mosquito larva dunks have been placed in these puddles and also in larger puddles in drainage ways located within close proximity of the problem site. As this area tends to dry out, the low areas will'be filled with dirt. At this time, due to anticipated complaints, the City is not going to do any heavy clearing of the site. The City has also issued a press release on mosquito relief tips. The press release was issued on June 29, and is attached to this memo for your review. If you have any further questions or concerns, please feel free to call me. cc: Steve Beachy, Director of Parks and Recreation P.O. Box 9960 1101 Texas Avenue College Station, TX 77842 Tel: 409 764-3510 1�1� Edward Broussard---gVlos uito.doc W q Page 1 , Kelley Chapman, 764-3768 Public Relations & Marketing Manager June 29, 1999 For Immediate Release City of College Station Provides Mosquito Relief Tips It is time once again for everyone to get involved in mosquito abatement. Starting in 1996, the City altered the approach to mosquito abatement by addressing two areas: 1) Abatement of mosquito species capable of vectoring or transmitting diseases; and 2) Public Education. The City of College Station is working with Texas A&M University and the Texas Department of Health to monitor mosquito populations for the presence of disease viruses. If these viruses are detected, abatement measures with larvicides will be initiated in the breeding and development areas of the potential disease -carrying species on public lands. In addition, the City will coordinate public education efforts on mosquitoes and steps that citizens can take to live with the problem. When temperatures remain above 70 degrees, mosquito development increases in pools of standing water. Mosquito species are very particular in their breeding sites. Reduction, elimination, or - treatment of these various sites are the most cost-effective means of abatement and produce the best results. College Station has populations of various mosquito species. While the majority of these species are a nuisance to our comfort, the Culex species pose the leading health risk, as it is the major vector of encephalitis in our area. Nutrient rich, stagnate pools of water are the preferred breeding site for the Culex species. The timing of treatment for these areas will be determined through the above monitoring process. In addition, continuing drainageway improvements by the City will provide reduced breeding areas. Nuisance mosquito species include the following. • Floodwater species: a problem seven to ten days after a rain. Higher water flow and water collection in normally dry areas stimulate their development. Due to a short lifespan, adult mosquitoes are generally only a nuisance for 7-14 days. Local floodwater species come from the Navasota and Brazos River bottoms as well as drainageways in the area and can cover 20 miles or more in search of a food source. Woodland and artificial container breeders are very specific in their chosen sites for development. Cavities in trees receiving enough rainfall or water from another source, such as sprinklers, produce excellent breeding sites. Adults of the woodland species emerge and become a nuisance in a similar time frame to floodwater species. Artificial container breeders prefer items such as jars, cans, bottles, tires, and any other item that can hold sufficient water long enough for breeding (i.e., longer than three days). These species are also predominately only a nuisance and short lived. The adults tend to remain very close to their breeding sites. Consequently, good control is achieved by removing these containers. �Edward�Broussard - Mosquito.doc As in any populated area, the cooperation of residents is essential as they have the ability to control the conditions on the largest amount of area within the community. Citizen education and involvement are the key to a community -wide abatement effort. ### Guidelines For Abatement Of Staenate Water Breedine Mosquitoes 1. Do not encourage the congregation of birds on your property since they are the source of encephalitis viruses. The adult Culex species of mosquito, generally responsible for transmitting St. Louis encephalitis, normally feed on birds, and only occasionally on humans. The disease is transmitted to humans when humans, infected birds and the disease carrying mosquitoes are in close proximity. 2. Try to eliminate all low areas that allow water to collect and stagnate. If total elimination is not possible, then these areas should be treated with available over-the-counter larvicides. When used properly, the products will halt mosquito development before adults can emerge. The most convenient products are "dunks" or "toss -its" which are available at local retail stores. Both products contain an environmentally friendly, naturally occurring, and non-polluting chemical, which prevents larval growth. The introduction and maintenance of fish and minnow populations into ponds that have no established fish.populations is also encouraged.for mosquito abatement. 3. Alter the amount of irrigation water applied so that no runoff is produced. This not only saves you money, but a major breeding site is eliminated as runoff water does not collect and stagnate in a drainage way. 4. Do not allow water to stand in potted plant saucers, pet bowls, wading pools, or any other water holding container for more than three days. Artificial container breeders prefer these and any other item that can hold sufficient water long enough for breeding 5. Tightly cover or treat rain -barrels. In addition to the above steps, residents should be prepared to live with the nuisance mosquitoes by: 1. Expect population growth of floodwater species seven to ten days after rains. Try to schedule outdoor activities away from early morning and late evening, as these are the major feeding times of mosquitoes. 2. Do not use "bug zappers" as mosquitoes use light to navigate. Once a food source is detected near a light, the light is then ignored and mosquitoes concentrate on the food source. 3. Remove all trash, jars, cans, bottles, tires and all other items that can collect water and provide a breeding site. Keeping grass and weeds mowed will also reduce breeding sites as water collecting in depressions will be exposed and dry quicker. Lincoln Recreation Center Advisory Board Monthly Meeting Agenda Monday, July 12,1999 Time: 6:00-7:00 p.m. Lincoln Recreation Center 1. Call to Order —Roll Call Il. Approval of Minutes from June 14,1999 Board Meeting Ill. Petitions or Communications from Visitors or Board Members ❑ Comments from Board members regarding Juneteenth Program ❑ Composition of Memorandum to Parks Board re: space IV. Summary of Center Activitie"ackson ❑ Update on Phone System ❑ Status of Proposed Teen Academy ❑ Update on summer activities V. Treasury Report —Williams VI. Other Business/Board Concerns ❑ Suggestion of Monthly Report from Jackson to Board on Center Activities ❑ Status of Proposed Retreat for the Center —Steen ❑ Comments regarding the Lincoln Former Student Activities {July 2-4,1999y—Steen ❑ Change of August Meeting Date from August 2,1999--- ❑ Miscellaneous Next Lincoln Center Regular Advisory Meeting date TBA. I�IId 11 I. I, illlll III 1 11.11, h''I IIIIII II II,IIIIII IIII,�IIhJI 111111111111111111 i1 III, iIIIII II iIIIIIiIIIII i,IIIfIIiIIIIIa IIIIIIn.I�III�IUII�uI I'll IIh1u6611,11Ililt , I161111ll, IIIIt 111111111 IY 111 IIIYIIIIOIpIYII II.61I11,1 IIIIIII.IIIII'll IAll l„il!I, Ad bill 1ll1,01i I I III, WI 14IIu���II Lincoln Recreation Center Advisory Board Meeting Minutes Monday, June 14, 1999 Time: 6:00 p.m. Lincoln Recreation Center Ilol IIII I. Itleu III IL',IIIIIB; IY'IilYl ill 1Nd0I1BAIltl I:Ill hill, LNIIIIIJ,III nulY nlu IIniIni ,1116"11111'A i IIfl. I 111IIAII�1,,11I,U..1„LI.III.III.I.III.II.II,1111111111111111 Ills dlml Ili1 III uI���bro�llu ll'll'LI611iL Itl I,I,IIIL AIII 411 II�I�uu_ Board Members Present: Linda Preston -Shepard, Carolyn Williams, Cathy Watson, Barbara Clemmons, Faye Daily, Joe Dan Franklin, A.C. Clark, III and alternate Board Member, Merilyn Rucker Board Members Absent: None Staff Present: Lance Jackson LFS Representative: James Steen Visitors Present: None I. Call to Order and Roll Call ❑ Meeting was called to order by Vice -President Joe Dan Franklin ❑ All Board Members were present; Preston -Shepard and Clark, arrived late. If. Approval of May 3,1999 Minutes ❑ May 3, 1999 Minutes were approved. III. Petitions or Communications from Visitors ❑ Jackson presented and Williams read Thank -you note and shared pictures from parents of the 7 attendees of the Hobbs, New Mexico Basketball tournament. ❑ Steen Commended the Center for the positive events that took place during the past month, and the participation rate for attendance at Vacation Bible School received positive comments as well. ❑ Jackson commented on the success of the Concerned Black Mens Banquet that was held at the LRC on May 22,1999. IV. Treasury Report ( } o Williams updated the Board with current balance information, and status of the checking account. K ❑ Jackson informed the Board of purchases (account/deposits and withdrawals). Jackson told the Board he would provide account description for each line item at the July meeting. V. Other Business/Board Concerns: ❑ Update on Lincoln Center Phone System -It was determined, in order to ensure that incoming calls would be received, Jackson would have another phone line installed at the Center. ❑ Update on the Purchase of African Software- the African Software has been purchased. ❑ Update on Juneteenth Activities- The Juneteenth Program is being finalized. ❑ Lincoln Recreation Summer Activities -Jackson informed the Board that the summer activities are up and running and also told members of some of the upcoming summer activities. The average number of lunch attendees is 140. Jackson informed the Board of the requirements for attending the LRC Summer program. Jackson stressed that it was not a necessity for a child to have a membership to eat lunch at the Center. ❑ Jackson informed the Board members of upcoming plans to start an Academy (for teens to give teens tools for school, etc.) ❑ Steen informed the Board of the need to have a Retreat to address the problems of troubled _ } youth. There are some current needs of children that need to be addressed, and this retreat would help pinpoint the areas of need and offer ways to address the needs. ❑ Jackson informed the Board that he would relay to Chris Startzman, (Administrative Assistant, Parks Board) of the need for Parking Space at the Lincoln Recreation Center. Motion Made by Preston -Shepard and seconded by Daily, Meeting adjourned 7:00 p.m. Announcements; ❑ Steen informed the Board of the Upcoming Lincoln Former Student Reunion to be held at the Lincoln Recreation Center July 2-4, 1999 with a variety of festivities offered on each day. It is not necessary to be a former student of the Lincoln Center to participate. The cost is $30.00 and includes a free picnic on Saturday. Next Advisory Board Meeting —Monday, July 12,1999 at 6:00 p.m. Lincoln Recreation Center 8ndttme 8vangeNtte 504 (-West-Maktht SfutW U(tng dx. St. Bhgan. cJeuas 77803 Tentecostap Chuheh ,MaiNg (Adhess: T.0. Box 431 College Station. cjexos 77841 q)astoAjBtshop: v1A G' �U1tQQtams Benton Bishop. S. July 15, 1999 To Whom It May Concern: On behalf of Bishop Melvin C. Williams, the Youth Advisory Board, and the Youth of the -Endtime Evangelistic Pentecostal Church, we would like to take this opportunity to thank you for your support and diligence in making our 1999 Youth for Jesus Rally and Carnival a great success. The Endtime Evangelistic Pentecostal Church has been a "Positive Influence" in the Bryan -College Station Communities for the past twenty-one years, and we } are committed to making the difference in the lives of young people and their families throughout our communities. Your prayers, support, and generous contributions to the Youth Rally and Carnival allowed us to make a profound statement to the youth of these communities. The youth received encouragement and motivation to pursue their dreams and live life to it's fullest potential. Again, thank you for your commitment to our communities. Sincerely, Bisho Melvin C Pastor mice Burke, Event Coordinator 777r-: 7—:,.7•4-�--v^+r ry_ ! 4 r v w W. i4 ... •+. `��•�•"r +r••. r .w v, • -�v�w•.Y„a`"*v s -..-e...,,-„ - - t i 1 _v'%•.i ,:•r•y , ,u• +r r x• i a , ` t " ,vt. J Z , x ], ......: n. Eagle Sundayr�uiy 2, 999.. Entertaimment t: ` .i•. -;•.iv5 ,r. ,.+. r -• : r. _ ._ r:bv:r,rew.:.r.•.-�c .. ..nFrr-.:ce..- ...,..•,....rr...r .n.. -.o-, .:a>--.•. ig 6Dr �''•' • ... - tti9 R:-i.:T= ` • it � •, it 4 dA0:`&:`t- thnh 1 ' • - _ - cast that had fun and Todd Reiinels allowed the actors, '1> tweei Lysander. and Demetrius with,a-mischievousness often: , ::.•.. Kudos to.College'Station Parks shared. it with the and el de'.. to `choose Their cosfizrries; which was accompanied by. Credence lacking -in the part. & Recreation Department for giv- made A Midsummer_ turned out to bearopical punk; a Clearwater Reviyal's Bad Moon Seth Carlson was su erb "as ing the:cast and directors an . p 1Vight's Dream a=midsumm re'of Ha�ivanan shZrts, sun Ristng c "' '> ' Bottom the Weaver'who..is turned, ,opportunity to show: that Shake-. night's delight. dresses aid other garb, and do Z Marlta Iobiela. was; iilesmeriz- into. a donkey by Puck for Oberon , speare can be _a `lot of fiin. It Produced by the College Sta= • weir owri,choreography ing as Puck Her sensuous; move (Natlianiel:Strawn} to play: aarick .would be. great to see: live theater The roduction also iilade'-0 f ments:and costume of -black fish ...ori Titania (Christine Brawn ;. : ; :b as: iriuch :of their program as ?. tion .Parks & ) .ter_ . p , Recreation ' mterestari use of music Aquae net hose; combat boots=and a siii- Rouzidilig out: the filee t:ast ware sorts. i us. introduced the pia Boitpin a gle: antler oomir g out: of the' top' of.. Erin Cobb, Kelly Alleli, Mollie ` ktn t De artment Y., _ . . P. �, ' theme was When -You-A e Strange ;:her head com7iiarided atteiitio i.. .::Walker; •u;,r, IVLiller and 13re ` a ;•::. ; ®Jim;;Butler.covers movies: erid . r,v youth services:. f J , ,.._...:. division the. by the Doges, arilthe duel She`:endowed the blithe'spirit' :Sorell: ' :':'- `'. ahe perfbrmm arts for The Eagle. j Shakespeare _ s3g•' k•+.* comedy was ® .�} perfor:0, med in aD; ®.Kin ��° beautiful set- ting otiDirector " 1 J Guillermo De By ST7�t SUTEL top" of the heap in the music buss �� �'' .: Assoctated tPress BUTLER Leon and assis i .. ...,. .:.:'. •• e, err :. tants Dan the meaA , e, :enthusiasm Review Grimm and NEW PORK--It's-beenrcalled a-; about downloading 'music °has A compressiori.technology called MP.3 has made it easier to download music'. MOWING �a to bOtf€ N,�. k - 0! n' ' ! ! t ;r major revolution m the history of ' been overwhelming:. This..',past ', :...files from the :Web and-playangm, back••on portable':devices• like the Rio. But the music business, liberating - week the shares of , MP3.coni a'' the musicindiastry fears that coutdiead to piracy`and is working on its own artists . to deliver their . iilusic company that provides free down- technical standard that would prevent widespread copying_ of music. diredtly.to listeners and, terrifying . loads of music;, went as high as TAPE GD f ' • �.._.. ....;. .. t.r _{." ..�,.._a.. .,..._.::� <.� SECURE FORIUTA,�,£! record company executives...:.;` three times. their initial offering But-Igizestio' s are arising over ' -price; making "its 32-.year-old CEO The common cassette CDs store music digitally, Music companies vrant'to tape uses analog tech- i -using blocks.df data to -make future CDs and whether; -digital distribution of :Michael. Robertson . a "billionaire nology to record music.,; . -:..represent sound waves. • songs: that can be music Over the Internet will live on paper: ?" WavgE of magnetic energy' downloaded from the up to all -its -hype. Also this past week. a' two-day, stored on the tape sim Internet harder to pirate. ulate the waves of music .i i - Some experts warn it may, take conference in New York. dealing t. k, i�. seyeral years. before fundamental viwith online music issues drew,', hurdles: are overcome, ..many. of .hundreds of music. industry, pro them techndla cal dela in • the fessionals who ticked meetm . gi Y g� ,. p g . �, �. day wlierf', cansurilers: can „down : rooms. to: hear, experts` discuss 'the ' ` .o "' .: °..:°�., ``.''" '` ,4 load any `song they want off, the -Latest -trends _, in ".this .. ;emerging ' ` .0101000i 00100 0101000100100, Internet and hear:it.,oii.a portable.,`:arena:' ;^ - o111oi1oaiYboi 0 11r,:10o11001:: OA111011100100; r, 01111011100100 ,:Tlie':ii rest is understandable.i 100001i0010i0 i0000i Dial; What:s`more; despite *an initia. Thanks to `th spreadirfg use. of ' i 1"1 iaktnq copies.,; ly deferi'sive response from, ;the `'MP_a. compression technology. redordirig_ industry to :digital that: squeezes music data into files When many copies are Digifial data is easier and They' fiave teamed up with downloading;. record Companies of a manageable size; fb] the first, made; the patterns on the:.. quicker to'dupiicate and technology companies to :. ta.'pe gef•biumer and;the :::- .any copy isIdentical to launch the Secure Digital doii'tl appear to be In any real.dan- time �'C .users 'can easily down ": sound,of the music k the original, That.meaais •• Mu_ sic.lnitiatipe to find ger-of-,-,osing their position at the :load music heir: hard drives' degrades i op@nstanaaids like _MP3' -dards fora secure and; play it -L, ck whenever they : can, l5i used"to create an ' at. The new format will ,0 � wa:r wa -ea ',v I w,vm _ " •' *gj want, instead of hearing it just Copy 1 p infinite number of perfect aua security features to the {-{_ copies of a CD, data files that will not allow Is Hereby Awarded to for Outstanding Services Performed during our 1999 "Youth for Jesus Rally and Carnival" On this loth day of July 1999. Awarded by the Endtime Evangelistic Pentecostal Church, Bryan Texas B I�SHOP iiiliiii id lilllli sill llilliil llYli� lieu i�illl.aii iulYi ll�iJn�w �IiilV till liillllluiini lnliJili Jil lilillillli hllllililuuiliy�IMAAMJ, �,.�dmllYIII11i�I�JLiIYn'iWllii� IIA NiRIN IRA /PASTO EV OORDINATOR Lincoln Rec Monthly Report - July 12, 1999 19".Summer P*- - We began our summer activities with'a membership enrollmentOf less than 270 members. At present the Lincoln unit of the Brazos Boys and Girt Club has increased by an additional 130 participants. Most notably, I have seen a sudden rise in teenage members. At our peak time which is 11:00 a.m. to 2:30 p.m, the center will have 150 plus club members on board. A free lunch is being offered and snacks machines are available. By the end of the day of operations, 250 customers are served. Roughly 60% of the children who attend the club on a daily basis live within walking distance of the center. They are asked the leave the center at 4:30 p.m for home in preparation for closing the club. The remaining children wait for their transportation in the -gymnast under staff-s-6 " " `­ . "' pervitioiL Our 0-Affigg —total for the summer p" is as follows: Center. Supervisor Center. Secretary `-'� Building Attendant Program Director of Club activities Instructor GYM, Teen-Apprenticds (2) JTPA% Students, summer (10) - Summer Reading Tutors - TAMU (7) Recreation Assistant - Daytime (4) JIJ _1 -W-eeken&(2),'­---, PRN Gym.Attendant •-- t . At any given time, there might be as mary�ais; `64peisong eithei Volunteermg or Completing class` observations and community service hours. suitable f member engages in Offering activities,to. our members by- .,O*Vriat6ne§s age appears td. ",most sut e option o assunng each ber 4k - y age' �-9 on, Tuies 'and 10 anactivity,on,an hourly basis -Swimming atrAdanigoiLagdod i-s' 10 rWb", 6 da;­_ ys and`older on Wednesdays, Field trips,.haye b.= We did not anticipa 9 response o' &,:, H p"ned until July.: for e. 0 inclement weather ,.'gil.t4eL,other,,tdps..-'There :is a,,-PkzOiird-.Connection bulletin board near the 'front entrance as i much.��,possiblq,to- keep parents informed,oh.Club,activities.changes,_­. Coin ;I�b o ,The, �Of the' J 09t Computer is daily, Half rary was und 1 19 Books'will l36:dohatW4sjneeded, to I replenish books by.. the local. ?rice .Book .Store. More" computer�so is conin in TARS preparation sgftivare will be an essential focus in the lab- It will be installed at the end of July. Training for staff will W­'prbiAd6d thanks to the CS Morning Lions Club for the donation to the project and Texas Utilities. s. Coach .Nelda ..:Gilbert conducted the Second, Annual -Little "'Panther Basketball Camp, June 7-9,.1999.',,.The Community vacation Bible School was a success for the second year in a row. lif."Jim Scales spoke at the end of program that occurred June 7 - 11, 1999. The Lincoln Drill team participated in the weekend Juneteenth Celebrations, performing at the annual program and Brazos Valley Parade in Bryar,;:Texas. Center Supervisor s6 o- - � Parade n Committee. Seven" the,Li" ftom, in. Unit club were NewMexico' v , : 1- selected to participate: in a Regional Little Dribblers Basketball Tournament in '- on 9-14,1999. For July acdv&fes,: previously scheduted,field , trips are being irst trip of the month was thetothe ,State "pitol -in Austin I July 01 campmg overnight campin fishinp_ bike safety onjul 1, ,l999.�CItherqctivies-inv6lVWdAy h . camping, &I , I - --g I - ety Od,bike.rides, volleyball clinic, Tiger football camp, inter­club*fun; more water fun, andthe arts. Summer collaborations are Project Unity, Brazos Food Bank, Twin City Mission, Girl scouts, Bryan ISD Lunch Program, MOnOVM!Rs and More, Children- Evangelism Fellowship, CSISD, CSPD, and many more. Summer program ends officially August 6, 1999. We are planning a great week of fun for our members_ before, schooLgqM:- August 12, 1999. The Center closes its Boys and Girl Club operations August 9 - 13 and August 17 and 18, " 1 `49 t 9 - During this time, staff will complete an inventory, equipment and Staff Development Y, I.- -o" V;� ;A-J, ii J 10 -1 _0 d'! UNFEN,TH,P,ROGRA--M�At�UA A: �g4"- 11'1� 114EIS. Overall, I felt this year's program was a good program Our guest speaker, Bastrop County Judge Ronnie McDonald; timely message and integrated elements of the theme .....I... Reflections on generations past and Leader. 0". the Future. Judge McDonald and his wife Ty, did yeoman's, duty in the p.mmotion ot'dur Junifteenth Pro dates for interviews by the local media and traveled to B-CS inbetween his busy schoduleto assist. ­0 IW Promotion and Marketingof this event were covered, Eagle who' donated the advertisement;-,',TAMU�*BattaU"'.1. 01 -, - % Station!iPress, Home Front News, KBTX Month* SkoW, BrazosValley ItformerWTAW - I i56 many as'256 invitations were nmiled to dollaboraiOrS; friends, and local churches. Reviews after the pro documented in the local news coverage. "I.i-, Usually planning for Juneteenth happens within a am to six month period. Most about ut'�. design f r, this annual community activity a' already in place such as available staff; equipment, and set up. Ali bah,6,rile:-,�s-- 66-r-6 Les are aPPmgriated through the Lincoln operating budget I elected to go a different path in so far entertainment t year.4tather than teenut-4m a local band, I wanted to incorporate this program aspect into the Juneteenth Celebration. Later that evening, an offered from 10:00 p.m. through 2:00 a.m. to supplement our festivity. Delegation of specific tasks was minimal on my part. I tend to take for granted that long term employees need little, or no direction. All staff had specific job functions and were discussed two days subsequent in astaff meeting. There were many 'small details that can be handled by other personnel, providin Ico �,Off JI Time management was crucial and the program started some 25-30 minutes late Initially, I expressed that h C49 . progra-M-.,-, 04V?dal W - , - and consent for use. TI orsteet to`utilities with ease and eloquence. Barbara Clemmons received the, -jnrormea-orau St, !ul! Our ability to produce a quality sound experience was - You are at the mercv of the merience,otthe.WhWOa�&,M ., to meet staff at least and myself. No Jute late. However, she: resewre� pl ised by a fairly older model *,stem owned by the City. PARD, hope and -desitel W.X purchase the Center s very QGO tune, I will be -,more; detail Ii MYV inni g.-Dutids will bd':',a'ssigA.'dd'.-. F,of th0 -_progranu Vendors .will tions. Program participants will be bandied by secondary,pgsonmel.',,1.1 vvff 1j) y. ogram review will iii� stages. ,Lastly, I. wahr-.46- sfi�p� e i&fij one 4vV&k prematurei _ __ �. ib� t , , - r , participants stay for program and that I recognize the appropriate and special guest and contributors. Length of event will be considered as well. -�.—•A�rtpb bylii"I` !�i& ac CONFERENCE CENTER ADVISORY COMMITTEE Regular Meeting Tuesday, July b, 1999, 12:00 p.m. College Station Conference Center 1,f MEMBERS PRESENT Mollie Guin (Chair), Fran Lamb & Eileen Sather MEMBERS ABSENT Jennifer Pratt Jennifer Honeycutt Ed Holdredge STAFF PRESENT Grace Calbert, Supervisor Kim Fox, Secretary/Scheduler HEAR VISITORS CALL TO ORDER Mollie Guin called the meeting to order at 12:35 p.m. APPROVAL OF THE MINUTES Mollie requested the minutes of June 1, 1999 be reviewed. The minutes were reviewed. There was no discussion. Eileen Sather moved to accept the minutes as presented. Fran Lamb seconded the motion. All in favor and motion passed. OLD BUSINESS Church Use Policy — Grace mentioned that we have a church meeting here at the College Station Conference Center for more than two (2) years. After research, Kim found the minutes when the church use policy was established (minutes form September 1989). This was set up to keep groups from setting up house and thereby being able to have the room open to other users. Grace stated we needed to reinforce this guideline and put it into the policies and regulations. Grace presented this to the Committee for approval. Fran mentioned writing a letter to inform the current groups of the policy. Grace mentioned giving them through June 2000, with the opportunity to appeal to the Committee at that time. Mollie motions to send information letter and get response from the groups. Fran seconded by amending the motion to include a copy of the letter to be sent to David Gerling and the Committee. All in favor, motion passed. NEW BUSINESS Memory Lanes -Oral Histories (Home Interviews) — Grace reported that the author has picked up four (4) of the lanes. The City's new Volunteer Coordinator, Mike Mullins, has found two individuals to do home interviews for previous Memory Lanes. Mollie and Fran mentioned that they would also be interested in assisting with home interviews. Grace will find individuals that need to be interviewed and get back with them. Along those lines, Fran mentioned the volunteers we have that direct visitors might appreciate some type of recognition. She suggested giving them a name tag, badge or vest for identification. Grace will check with Mike to see if something like that might be available. REVENUE REPORT June 1999, revenue was $11,472.31 versus the $10,791.67 from June 1998. This leaves approximately $12,000.00 more to surpass the 1998-1999 revenues with a quarter of the year remaining. ADJOURN Mollie Guin moved that the meeting be adjourned. Eileen Sather seconded the motion. Meeting was adjourned at 1:00 p.m. The next meeting will be held at the College Station Conference Center on Tuesday, August 10, 1999, at 12:00 p.m. (Lunch will be served). Kimberly Fox, Secretary From: Steve Beachy To: Superintendent Group Date: 3/24/99 2:41 PM Subject: Open Meetings Act - Legal Compliance Please ensure that the following procedures are implemented for all appointed advisory groups: 1. Do not use "other business or board concerns" or similar wording in the agenda. 2. Do not discuss any items that are not specifically listed on the official agenda. The agenda items need to be written in enough detail that a reasonable person can tell what will be discussed at the meeting. 3. Do not conduct any meetings where a quorum is not present. 4. Ensure that all agendas are posted through the city secretary's office at least 72 hours in advance. Violation of the open meeting act may be classified as a Class B misdemeanor. If you have any questions about these or other related issues, please contact the legal department or the city secretary's office for clarification. Thanks! CC: Connie Hooks, Emily Baker, Gracie Calbert, Harvey Cargill, Kris Startzman, Pam Einkauf Vegetation.dwg Building Waterways MEMO -E IN Pending parks C.S.LS.D. property Busoness park Proposed parks Parks City H-MRS N W E S a,