HomeMy WebLinkAbout12/10/1999 - Regular Agenda - Parks BoardCITY OF COLLEGE STATION
PARKS AND RECREATION BOARD
REGULAR MEETING
DECEMBER 10, 1999 -- 7:00 P.M.
COLLEGE STATION JUNIOR HIGH
900 ROCK PRAIRIE ROAD
CAFETERIA
AGENDA
1. Approval of Minutes — December 12, 1999
2. Public Hearing Concerning Possible Development of Edelweiss Park
3. Discussion of Board Goals and Priorities
4. Hear Visitors
5. Consent Agenda
e Capital Improvement Program Report
Committee Reports
6. Board Concerns/Other Business
7. Adjourn
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call 409-764-3547 or (TDD) 1-800-735-2989.
CITY OF COLLEGE STATION
Parks & Recreation Board
Regular Meeting
December 8, 1998
College Station Junior High School
900 Rock Prairie Road
Board Members: Chris Barzilla, Chair; George Dresser, Vice Chair; John Nichols; John
Crompton; Glen Davis; Susan Allen; and Sarah Birkhold
Staff Present: Steve Beachy, Director; Peter Vanecek, Senior Planner; Bridgette George,
Board Secretary; Skip Noe, City Manager
Visitors: Kevin Kuddes, 601 Aster Drive; Elizabeth Tabor, 604 Aster Drive; Sherri
Coombs, 602 Aster Drive; Deborah Fitzpatrick, 3248 Insbruck Circle; Luis
and Dora Reyes, 3702 Chantal Circle; Greg and Maria Miller, 3617
vienna Drive
The meeting was called to order at 7:04 p.m.
1. Approval of Minutes — November 10, 1998: The minutes were approved as submitted.
2. Public Hearing Concerning Possible Development of Edelweiss Park: Peter
Vanecek displayed three park development concepts. All three concepts included some
lighting throughout the park. The third concept included several mini shelters with benches.
Kevin Kuddes stated that there needs to be a bridge over the proposed drainage ditch for
wheel chairs to be able to cross. Mr. Kuddes and Dora Reyes stated that if cars are allowed to
park along the side of the park, it will increase the hazards. Elizabeth Tabor stated that she
didn't care if there were ballfields included in the design, but encouraged a limited parking
area, stating that the park gets very full of water. Ms. Tabor would like to see swings added
to the concept for younger kids. Debra Fitzpatrick would like the ballfields established
because there is a great need. Ms. Fitzpatrick would also like to see water fountains
throughout the park. Ema Walker, would like to see the cement walking track included in the
final design. She also suggested reducing the parking spaces to about 10 with at least one
that is handicap van accessible. Greg Miller inquired about bringing the fence all the way
around the playground area. Peter Vanecek stated that is a possibility. Ms. Tabor requested
for staff to bring back the completed plan for final review. Steve Beachy stated that the final
concept will be completed and brought back on January 12, during the next Board meeting.
Ms. Tabor asked if the city would accept monetary donations later on if the subdivision would
like to add recreational equipment.
3. Discussion of Board Goals and Priorities: John Crompton suggested adding the
Implementation of the Greenways Plan back on due to the fact that the grants will have to go
through the Parks and Recreation Department. John Crompton requested adding a golf
course, stating that developers could help with the donation of land for the establishment of
the course and the City maintaining it. Sarah Birkhold stated that the needs assessment
should include equipment, programs, and public needs. John Crompton asked staff to add
Cooperation with CSISD to the goals list. Glen Davis would like to see the needs assessment
left on the list of goals which would help to include registration of programs on the internet,
for example. Staff will revise the goals document, mail it out to the Board for their ranking
and prioritization.
4. Hear Visitors: None present, other than those there for the public hearing.
5. Consent Agenda:
• Capital Improvement Program Report - No other comments.
• Committee Reports - None.
6. Board Concerns / Other Business: John Nichols mentioned that three pieces of art have
been selected for College Station and will arrive in February. He stated that they will replace
the ones that have been here for a year. The new ones will go at Eastgate, one in Bryan at
City Hall, and the third at Central Park.
John Crompton mentioned that he doesn't agree with the word "profit" on the Xtra
Education handout. Steve Beachy mentioned that the word should be changed because it
does not reflect actual profit. Dr. Crompton would also like to see some flexibility in the Xtra
Education classes instead of the cancellation of classes. He suggested asking those registered
if they would be willing to pay more for the class instead of canceling it. He would also like to
see a comparison from last year participation to this year's participation.
7. Adjourn: The meeting adjourned at 9:02 p.m.
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P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842
Tel: 409 764 3500
MEMORANDUM
January 7, 1999
TO: Parks & Recreation Board
FROM: teve Beachy, Director of Parks & Recreation
SUBJECT: Items of Interest
1. Xtra Education will begin registration for the Spring '99 season on Tuesday,
January 19th. Registration will be at the College Station Parks & Recreation
Department in Central Park. Registration is ongoing until the class either starts or fills
to capacity. Jan 19 & 20 register from 8 a.m. - 8 p.m. Jan 26 & 27, and Feb 2 & 3
register from 8 am - 7 p.m. Registration continues from 8-5 until classes start or fill.
2. The Parks and Recreation Department has hired Melissa Robertson as Tennis
Program Coordinator. Melissa is a graduate of Tyler Junior College with a degree
in Tennis Technology which trained her to be a tennis teaching professional. Melissa
will put her training to good use as she plans and implements tennis lessons, tennis
carnivals and camps, league play and tournaments for citizens of Brazos Valley.
Melissa is currently enrolled at Texas A & M University and is majoring in Agricultural
Development and Agriculture Science. She plans to pursue a career as a secondary
level teacher or coach.
3. Windwood Neighborhood Association Volunteer Efforts - Scott Ball with the
Beautification and Parks sub -committee of the Windwood Neighborhood Association,
brought a park improvement project to the Association's annual meeting on
November 10, 1998. The sub -committee made a request to remove several trees in
open area of Windwood Park along Brookway West Street. The request was made in
order to open up the area to give the children of Windwood an open park area for
football, baseball, and frisbee throwing. The Association approved the idea, and Scoft
Ball approached the Parks and Recreation Department with the plans. Mr. Ball had
support of several individuals and proposed they volunteer to do some of the work.
Consequently, the Forestry Division removed the trees and cut the stumps below
grade. Arrangements were made to have topsoil and seed delivered to the site for the
volunteers to use in several low spots and in the areas where the trees had been
removed. In addition, the removed trees were chipped on site and the chips left. The
neighborhood volunteers used these chip to fill other low spots near existing trees near
the play ground. The Parks and Recreation Department wishes to extend many
thanks for the Windwood Neighborhood Association's willingness to cooperate with
the department, and offer to help complete the project with volunteer labor.
Home of Texas A&M University
4. Teamwork and Innovation Recognition - Paul Rucker, Gerald Guillory, Victor
Casares, Ricky Guzman, Brian Stone, Teresa Galvez, Brad Clark, Charles Harris, Pete
Prieto, Robert Hernandez, Frank Thompson, and Tim Millstid all recently worked
together on a project for the new Little League fields at Wayne Smith Park. The
overall size of the double check assembly and pressure reducer for the irrigation system
presented a problem in locating a suitable vault. Two types of large enough enclosures
had been located. The first, was an above ground unit for $1,700. This solution was
rejected due to aesthetic and vandalism concerns. The second was an at grade
concrete vault for $1,000. Due to the 9,000 lb. weight that would have required
renting specialized equipment, this solution was rejected. In addition, both options
would have had large freight charges. The above individuals all helped to design the
lid system, build a form, prepare the site, and pour a concrete vault in place. The in-
house expertise and teamwork of these individuals allowed this project to be completed
in less than a week, and the total bill for materials was $500. In addition to this
savings, the forms will be utilized in similar situations for the Central and Anderson
Parks irrigation system improvements this spring.
5. Prescribed burning - We are planning to conduct "prescribed burns" at Lick Creek
Park again this winter as part of our on -going management plan for this site. The
burns are "controlled" in that specific areas are targeted and fire lines are created to
contain the blazes. The work will be done under the direction of representatives from
the Texas Agricultural Extension Service. The exact dates will be dependent upon
weather conditions. The goal of this program is to maintain the native grassland
habitat areas within the park by controlling the growth of brush, weeds and other
detrimental plants.
6. Texas Public Pool Council Annual Conference - the 1999 conference was held
at the Ramada Inn from January 4th - January 8th. The conference had representative
from municipal parks & recreation departments from throughout Texas as well as
several other states and one participant from Canada. The training included various
topics ranging from mechanical systems to case studies of actual rescues. Over 125
people participated in the conference which is organized by Vera Solis and our
aquatics staff. We received many compliments related to the professional organization
of the conference and the hospitality of our employees.
7 Farewell to Bridgette George - Bridgette has been accepted for a position in the
Development Services Department effective January 14th. She will be the Assistant
Development Review Coordinator which is a great opportunity for her as well as a
significant promotion. She has been an outstanding employee for our department for
the past nine years and her work and dedication are greatly appreciated. We will miss
her energy and professionalism, but we are Glad that she will still be with the city and
wish her the very best in her new job!!!
Copies: Skip Noe, City Manager
Tom Brymer, Assistant City Manager
PARD Superintendents
Parks & Recreation Board Goals
Rankings
1 Complete the parks master plan
2 Implement the approved Capital Improvement Program
3 Implementation of the Wolf Pen Creek Master Plan
Enhance the public perception of the Wolf Pen Creek
corridor
Encourage the early development of the former landfill site
on State Highway 6
Emphasize Lincoln Center leadership development and
program enhancement
4
5
6
7 Support the implementation of the greenways master plan
Investigate the use of a commercial property fee for
community park development
Establish an on -going re -appraisal of existing parks,
facilities and services offered by the department
Encourage arboretum/garden parks and color emphasis in
existing parks
Investigate the feasibility of cooperative ventures with
CSISD
8
9
10
11
12 Develop an Urban Forestry Plan for College Station
13 Incorporate public art into the park system
14 Investigate the feasibility of cooperative ventures with
TAMU on facilities, and programs
15 Explore the feasibility of a municipal golf course
6: Explore the feasibility of a commercial ice skating facility
1 1 2 1 2 2 3 1.7
2 2 1 2 1 4 1 1.9
3 3 3 3 11 1 2 3.7
4 13 4 6 3 8 5: 6.1
13 5 6 11 8 5 4 7.4
9 8 8 9 5 9 8; 8
6 6 5 8 14 11 6 8.
14 9 7 4 4 10 14 8.9
7 7 9 7 9 16 13 9.7
8 12 11 10 6 12 10 9.9
11 14 10 5 12 6 15 10
5 11 12 15 15 15 7 11
10 10 13 14 10 14 12 12
12 15 14 12 13 7 16 13
16 14 16 13 7 13 11 13
15 16 15, 16 16 3 9 13
O:\board\goals\fy99rank.xls 1/11/99
CITY OF COLLEGE STATION
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENTS PROGRAM
PROJECT STATUS REPORT
JANUARY, 1999
1. W. A. TARROW PARK/WAYNE SMITH BASEBALL COMPLEX
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
PK9505
$1,230,000 - 1995 Bond
Design $87,990
Eric Ploeger
HSI Consulting Architects
Comments/Status: After review of 16 proposals by Architectural firms, the staff
recommended HSI Architects of Bryan to the City Council. The City Council approved this
selection. The contract was signed in early February 1996 and the initial meeting with staff
took place on February 27. Designs were completed and were bid twice with the last being
July 24, 1997. On both occasions bids came in higher than the budgeted amount. Staff, the
architect, and the low -bid contractor worked to bring the project within budget. Changes in
the parking lot paving, concession/rest room building specifications, and the parking lot area
lighting resulted in sufficient reductions to allow the project to be within budget. The item
was approved by Council on August 28, 1997. Progress on the project is picking up due to
good weather. A change order to correct problems with the subgrade soil in the parking area
was approved by council on May 14, 1998. The contractor has completed the
construction portion of the project and staff will be installing the signage, irrigation
system and working on field preparation.
Task: Project Design: November 1996 - July 1997
Advertisement & Award: July - August 1997
Complete: December 1998
2. TEEN CENTER
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
PK9807
$400,000
N/A
Eric Ploeger
N/A
Comments/Status: Qualification statements were opened February 4, 1998. A staff
recommendation was sent to Council, for selection of an architect, on the February 26,
1998, Council meeting. Council accepted the recommendation of Patterson Architects of
Bryan. Preliminary design was discussed at the June Parks & Recreation Board meeting.
The plan was presented to Council on July 9, 1998, and staff was directed to review the
plans with the Teen Advisory Board and report back to Council. The Council approved the
CIP Report
7-Jan-99 Page 1 of 3
2. TEEN CENTER CONT
recommendation of the Teen Advisory Board to add funding to the project during the August
27, City Council meeting. The project was bid on January 7, and the bid opening will be
January 22, 1999.
Task: Project Design: March - November 1998
Advertisement & Award: December 1998
Complete: August 1999
3. MADELEY PARK/LAND ACQUISITION
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
CD 1230
$ 150,000
N/A
Eric Ploeger
Comments/Status: An appraisal has been completed on the Jaffar property. A title
report has been ordered and an offer will be made based on the appraisal. The project is
now on hold pending further review by the Parks Board.
Task: Project Design:
Advertisement & Award:
Complete:
4. WPC LANDSCAPE IMPROVEMENTS
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
PK9505
N/A
N/A
Peter Vanecek
In-house
Comments/Status: Improvements for the northwest corner of the Dartmouth/Holleman
intersection. Development of a flowerbed, sign, and handrail improvements to compliment
the existing development on the southeast corner. This project will be reviewed by the WPC
Oversight Committee on January 11, 1999.
Task: Project Design:
Advertisement & Award:
Complete:
5. ATI-ILETIC PARK MASTER PLAN
Project Number:
Budget: $
Contract Amount:
Project Manager:
Project Design:
CIP Report
7-Jan-99 Page 2 of 3
5. ATHLETIC PARK MASTER PLAN CONT
Comments/Status: A meeting with leaders of the soccer community was held in
October. This was to discuss needs and ideas to begin master plan development by the
planning staff. A similar meeting with experienced members of the softball community will be
held. Concepts will be developed for public hearings and Parks and Recreation Board
discussions.
Task: Project Design:
Advertisement & Award:
Complete:
6. ADAMSON POOL RENOVATION
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
N/A
$ 65,000
N/A
Eric Ploeger
Waterscape Consultants
Comments/Status: Waterscape Consultants completed a conditions report on the
condition of Adamson Pool along with recommendations for renovations in May '98. Funds
for renovation design were budgeted in the FY98-99 budget. The design contract was
approved by the City Council on December 10, 1998, with design to begin after the first
of the year.
Task: Project Design: January - June 1999
Advertisement & Award: August - October 1999
Complete: May 2000
7. EDELWEISS PARK MASTER PLAN
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
Comments/Status:
$ 213,000 Parkland Dedication 1998 Bond Funds
N/A
Peter Vanecek
In-house
The first public hearing in the design process was held October 19,
1998. The second was held December 8, 1998. The final will be held on January 12,
1999.
Task: Project Design:
Advertisement & Award:
Complete:
October - March 1999
April 1999
October 1999
8. WEST DISTRICT MAINTENANCE SHOP
Project Number:
Budget: $481,000
Contract Amount: N/A
CIP Report
7-Jan-99 Page 3 of 3
8. WEST DISTRICT MAINTENANCE SHOP CONT
Project Manager: Eric Ploeger
Project Design: Architect to be selected
Comments/Status: Request For Qualifications (RFQs) for an architect have been received
and a selection will be referred to the City Council in February, 1999.
Task: Project Design: March - June 1999
Advertisement & Award: July 1999
Complete: January 2000
CIP Report
7-Jan-99 Page 4 of 3