HomeMy WebLinkAboutJUNE 2022CI,'
CITY OF COLLH:GE STATION
Home of Texas AGSM University'
College Station, TX
Meeting Agenda
Parks and Recreation Board
1818 Harvey Mitchell Pkwy S.
The City Council may or may not attend this meeting.
June 8, 2021
6:00 PM Larry J. Ringer Library
1. Call meeting to order and consider absence requests.
2. Hear Visitors.
At this time, the Chairperson will open the floor to citizens wishing to address issues not already
scheduled on today's agenda. Each citizen's presentation will be limited to three minutes in order to
allow adequate time for the completion of the agenda items. Comments will be received and city staff
may be asked to look into the matter, or the matter may be placed on a future agenda for discussion.
A recording may be made of the meeting; please give your name and address for the record.
3. Agenda Items
3.1. Presentation, discussion, and possible action on the approval of minutes from the previous
meeting.
3.2. Presentation and discussion on a report from the Parks and Recreation Director.
3.3. Presentation and discussion on parks programs or events highlighted by the board chairperson.
3.4. Presentation and discussion on identifying and categorizing mowing patterns.
3.5. Presentation, discussion and possible action on identifying primary areas of focus within the
Parks' chapter of the comprehensive plan update.
3.6. Report and discussion, concerning the current Parks Project Summary and Dedications of Less
Than Five Acres from Rusty Warncke.
4. Discussion and possible action on future agenda items.
A member may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited
to a proposal to place the subject on an agenda for a subsequent meeting.
5. Adjourn.
The Board or Commission may adjourn into Executive Session to consider any item listed on the
agenda if a matter is raised that is appropriate for Executive Session discussion.
certify that the above Notice of Meeting was posted on the website and at College Station City Hall,
1101 Texas Avenue, College Station, Texas, on DATE POSTED, 2021 at 5:00 p.m.
City Secretary
College Station, TX Page 1
Parks and Recreation Board
This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting
and who may need accommodations, auxiliary aids, or services such as interpreters,
readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD
at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the
meeting so that appropriate arrangements can be made. If the City does not receive
notification at least two business days prior to the meeting, the City will make a reasonable
attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
"Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al
aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre."
Page 2 June 8, 2021
PARKS AND RECREATION ADVISORY BOARD AGENDA
CITY OF COLLEGE STATION
Tuesday May 11, 2021 Minutes
Staff Present:
Steve Wright, Director; Kelly Kelbly, Assistant Director; Andrea Lauer, Administrative Support
Specialist; Rusty Warncke, Project Manager
Board Present:
Joel Cantrell; Debe Shafer; Madeline Giroir; John Polasek; David Higdon; Ann Hays; Janet Wood;
David White
Council Present:
Bob Brick; John Crompton
1. Call meeting to order and consider absence requests. With a quorum present,
the Parks and Recreation Advisory Board was called to order @ 6:00 p.m. on
Tuesday May 11, 2021. Lisa Aldrich requested an absence.
2. Hear visitors. College Station resident Bob Stewart expressed his concern
regarding excessive mowing which has led to erosion in certain areas, decreased
insect population and harms the butterfly habitat, he would like less mowing in those
areas.
3. Agenda Items
3.1 Presentation, discussion, and the possible approval of minutes from the
previous meeting. Upon a motion made by Ann Hays and a second by John
Polasek, the Parks and Recreation Advisory Board voted eight (8) for and none (0)
opposed, to approve the minutes as written. The motion carried unanimously.
3.2 Presentation and discussion on report from the Parks and Recreation
Director. Steve Wright gave his report as part of item 3.4.
3.3 Presentation and discussion on parks programs or events highlighted by
the board chairperson. Sherry Frisk, Historic Preservation Committee member
spoke about her tireless efforts on getting the College Station, Salem and Shiloh
Cemeteries recorded as Historic Texas Cemeteries through the Texas Historical
Commission in 2020, she will present the certificates at the next Council meeting.
Mrs. Frisk is also working on the State marker applications. She would also like to
have a line in the budget for donations to the cemetery and it not go directly into
the General Fund.
3.4 Discussion and follow up on comments from Lick Creek trunkline project.
Steve Wright gave a follow up to the Lick Creek trunk line restoration discussion
from the previous meeting. He explained that the areas of concern on the trail will
be compacted down by the contractor making it more consistent and fixing any low
areas, this work will be completed under the one-year warranty. Mr. Wright also
spoke about benches and large maps that are being placed along rest areas which
will be in some degree of shade. In the future Parkgoers will be able to scan a QR
code located on trail signage or map which would be interactive through GIS, more
details to come in the future on this subject.
3.5 Update on Caruso subcommittee. Debe Shafer reported that Alex will host his
basketball camp August 4-6, 2021 at the Lincoln Recreation Center, and the re-
naming ceremony will take place August 6th at the Castlegate basketball court.
3.6 Overview of the report findings of a potential community recreation center
in collaboration with the YMCA. Steve Wright will be presenting at Workshop on
May 27th an overview of the findings from a YMCA market survey that the City of
College Station paid to have done a couple years ago. Informational item only and
no action was taken.
3.7 Report and discussion, concerning the current Parks Project Summary and
Dedications of Less Than Five Acres from Rusty Warncke. Informational item
only and no action was taken.
4. Presentation, possible action, and discussion on future agenda items: The
Parks and Recreation Advisory Board would like to meet the new Senior Services
Coordinator, Colton Koenig at the June meeting.
5. Adjourn. Upon a motion made by Ann Hays and second by John Polasek, the Parks
and Recreation Advisory Board voted eight (8) for and none (0) opposed to adjourn
the meeting at 7:22 p.m. The motion carried unanimously.
This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaasslstanceacstx gov at least two
business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the
City will make a reasonable attempt to provide the necessary accommodations
CITY OF COT].F.GE STATION
PLANNING & DEVELOPMENT SERVICES
CITY OF COLLEGE STATION
PLANNING & DEVELOPMENT SERVICES
Parkland Dedication of Less than Five Acres
Administrative Approval
PARKLAND ACRES DEDICATED: 0.000 TOTAL PARKLAND FEES CREDITED: $ 3,783.00
PARKLAND DEDICATION FEES PAID: $ 0.00
COMMUNITY PARK ZONE:
Development Fees:
Land Fees:
AB
$ 1,125.00
$ 750.00
Community Total: $ 1,875.00
DWELLING UNIT CREDITS:
NEIGHBORHOOD PARK ZONE:
Development Fees:
Land Fees:
Neighborhood Total:
Residential Type: Single -Family
Project Number: FP2021-000005
Project Name: WEST PARK ADDITION LOTS 4R-6R
Project Address: 205 FIDELITY ST
Legal Description: WEST PARK (CS), BLOCK 6, LOT 4 & 25' OF 5
No. of Dwelling Units: 3
Ordinance Vested Date: N/A
Vesting Comments: N/A
77/64,dvS Nbeel.vta
Michael Ostrowski, Director
June 1, 2021
3
6
$ 1,086.00
$ 822.00
$ 1,908.00
Date
CTTY OF COLLEGE STATTON
PLANNING & DEVELOPMENT SERVICES
CITY OF COLLEGE STATION
PLANNING & DEVELOPMENT SERVICES
Parkland Dedication of Less than Five Acres
Administrative Approval
PARKLAND ACRES DEDICATED: 0.000 TOTAL PARKLAND FEES CREDITED: $ 625.00
PARKLAND DEDICATION FEES PAID: $ 1,250.00
COMMUNITY PARK ZONE:
Development Fees:
Land Fees:
AB
$ 1,125.00
$ 750.00
Community Total: $ 1,875.00
DWELLING UNIT CREDITS: 1
NEIGHBORHOOD PARK ZONE:
Development Fees: $ N/A
Land Fees: $ N/A
Neighborhood Total: $ 0.00
N/A
Residential Type: Single -Family
Project Number: FP2021-000009
Project Name: KUTTLER SUBDIVISION BLOCK 1 LOTS 1-3
Project Address: 9602 VALLEY VIEW BZ DR
Legal Description: A002700, S JONES (OCL), TRACT 4 CS, 9. ACRES
No. of Dwelling Units: 3
Ordinance Vested Date: N/A
Vesting Comments: N/A
7741,(4A.V
Michael Ostrowski, Director
June 1, 2021
Date
PROJECT UPDATE
Parks & Recreation Department City of College Station
CO'
PROJECT UPDATE FY21
As of June 1, 2021
PARKS PROJECTS
Total Number of Park Projects 20
Number of Projects in Progress
l 11
Number of Projects Completed in FY 21 1 11
Park Projects managed by Capital Projects— 3, (Texas Independent Park,
Veterans Phase IA, and Fun for All)
BEE CREEK PARK
• Design of Concession/ restroom upgrades
o Project funded by certificates of obligation
o Demo and rebuild to address restroom and storage needs at this ballpark.
o Hawkins Architecture was chosen as the design firm. Council approved the contract on
May 14, 2018.
o Review by planning and development services was completed in mid -June 2019.
o This project, along with the Athletic Restroom, and Pavilion at Central Park, will all be
bid as one competitive sealed proposal project. Dates are listed below
■ Pre -bid — September 12,2019
■ Bid opening — September 26, 2019
• Evaluation to follow soon after.
o Bids are in. Our Purchasing Department is evaluating all bids to ensure all bids are
correct as stated on the bid form. Once completed, a small group will be selected to
evaluate each contractor to insure we are getting the correct contract for the price.
o Approved by City Council on December 10, 2019.
o Pre -construction meeting scheduled for January 7, 2020.
o Demolition of structure was completed on 3/3/2020. Crews will start with underground
utilities within the next week weeks.
o Week of 3/23/20 — remaining select brought in and sewer line was inspected. Break in
line. Could not view entire line. Proposal requested to bypass break and run new.
o 3/27/20 — 4/3/20 — Forms set; plumbers started roughing. Electricians set for next
week.
o 4/6 -4/17 — underground plumbing installed, grade beams dug, repair set, and slab
ready for concrete. Slab to ne poured on 4/17.
o 4/20-4/24— Waterline, fire hydrant, and sewer line installed. Slab poured on Friday,
4/24/20.
o 4/27 — 5/1/20 — Slab forms removed, water and sewer connected, and walls laid out.
Concrete crews working on connector sidewalks.
o 5/11- 5/15 — Block laid on most walls. Block crew should have all walls completed next
week. Wood framers to start later next week.
o 5/28/20 - Wood framing nearly complete. Over the next few weeks water, electrical
will be roughed in. Sinks and fixtures will also start going in.
Page 1
CENTRAL PARK
PROJECT UPDATE
Parks & Recreation Department I City of College Station
CA,"
o As of 7/2/20 Structured framed out. Plumbing and electrical are also in. Controlled air
duct to be installed on 7/6/20. Remaining block work and woodwork will also be
installed during the month ofJuly.
o AS of August 5, 2020, Ongoing installation of metal roofing, AC ducting, outlets, and
waterlines. Not a lot of work completed at this site. Contractor has been focusing on
Central Park pavilion, athletic restroom, and Fun for All.
o As of August 31, 2020, the following items have been completed. Installation of metal
roof, AC duct work, all rough in of electrical and water, and exterior of building has
been painted. Crews currently on site to install second course of brick. Once
completed, crews will be back inside the structure to finish out.
o As of October 5, 2020, the following items have been completed. Remaining block
work, window frames, gutter down spouts, interior paint, and a few light fixtures.
Focus is on Central Park structures.
o As of November 3, the structure is 95% complete. The only remaining items left are
glass for all windows (expected to arrive November 6), sealing the concrete floors and
sink, and installing the toilet partitions.
o As of January 5, 2021—Contractor is finishing up punch list items. All items are to be
completed on or by January 22, 2021.
o Project nearly complete. Staff stills owes contractor a final punch list. However, due to
a reject of work on the Central Park Pavilion slab, we are at a standstill.
o Final punch list sent to contractor on 3/2/21. Contractor expects to complete entire
punch list within a few weeks.
o This project is now complete as of 3/29/21
e Athletic Field Restroom Rehabilitation
o Scope of Work - To rehab or rebuild the existing restroom and storage building located
at the flat athletic fields.
• Fund by certificates of obligation
• Hawkins Architecture was chosen for this project. Council approved the
contract on the 14th of May. Design work to be completed by mid -September.
• Planning and Development Services completed their review in mid -June.
• Project was bid on 9/26/19. Evaluation of contractors was completed on
10/25/19. Council approved on December 10, 2019.
• Pre -construction meeting on 1/7/2020.
• Demo started 1/27/20.
• Week of 2/3/20 — demo finished up, slit fence installed, and construction
fencing installed. Building pad and utilities to be installed over the next few
weeks.
• 2/10 — 3/2/2020 — Site work and utility installation. Foundation and concrete
expected to be poured by the end of the month.
• Questions on the existing ball field lighting are holding things up. Conduit
depths were given to the engineer on 3/18/20. Contractor awaiting response.
• 4/17/20 — Still waiting on response for engineer on what to do on the conduits.
4/21/20 — Response for engineer finally given. Contractor will have to dig under
conduits and sleeve around all conduits, then bring in select fil for slab.
• 4/27 — 5/1/20 — Ball field lighting conduits repaired.
Page 2
PROJECT UPDATE
Parks & Recreation Department 1 City of College Station
W"
• 5/4 — 5/15 — subgrade work. Irrigation lines and phones line had/ must be
moved. Thanks to Steve, irrigation is out of the way. Frontier has been
contacted to disconnect the phone line. Currently, all phones and internet are
on fiber, and we think the fire panel and burglar alarm is on cellular, but
Frontier is going to confirm that when they disconnect the line.
• 5/28/20 — Underground plumbing installed. Cover up next week along with
rebar install. If time remains in the week, concrete slab will be poured.
• 7/2/20 —Building slab is complete, and the interior walls are also up. Framing
crews to start mid -July or once the pavilion is framed. Once walls are up,
plumbers, electricians, and mechanical crews will start.
• 8/5/2020 — Entire structure framed out. Electricians, mechanical crew, and
plumbers are waiting on framers to finish so they can run their conduit, duct,
and waterlines.
• As of August 31— Crews still working on installing electrical wires, AC duct, and
waterlines. Structures was painted the week of August 17. Within the next few
days, the meal roof will be installed.
• AS of October 5, 2020, the following items have been completed. Remaining
plumbing and electrical, minus the fixtures, remaining block work, interior
paint, and the reinstallation of electrical panels and wires for the athletic field
lights.
• As November 3, this structure is 80% complete. Power still needs to be
connected, plumbing fixtures installed, window glass installed, trench drains
installed, sealing the concrete floors and sink, and installing the partitions in
the restrooms.
• As of January 5, 2021 — Contractor is finishing up punch list items. All items are
to be completed on or by January 22, 2021.
• Project nearly complete. Staff stills owes contractor a final punch list. However,
due to a reject of work on the Central Park Pavilion slab, we are at a standstill.
• Punch list handed to contractor on 3/2/21. Slab still an issue. Awaiting
direction for engineer of record for guidance.
• AS of 3/29/21, this project is now complete
• Pavilion Rehabilitation
o Scope of work — Expand and update restrooms, update kitchen area, and expand the
current pavilion area.
• Funded by certificates of obligation
• Hawkins was chosen for this project. This project will be grouped together with
the athletic field restrooms and the Bee Creek concession stand building.
Contract approved by Council on May 14. Design work to be completed by mid -
September.
• Site plan review was completed in mid -June by Planning and Development
Services. Construction will not start till January of 2020 because of Christmas in
the Park.
• Evaluation of bids and contractors completed on 10/25/19.
• Approved by Council on 12/10/2019.
• Pre -construction meeting on 1/7/2020.
• Demo started 1/27/20.
• Week of 2/3/20 — demo finished up, slit fence installed, and
construction fence installed. Pad site and underground utilities to be
Page 3
PROJECT UPDATE
Parks & Recreation Department I City of College Station
installed over the next few weeks.
• 2/10 — 3/2/2020 —Utilities transfer and relocation. Underground
utilities, and building foundation coming later this month.
• First part of March, transformer moved, and sewer line ran. However,
the sewer line was installed incorrectly. Contractor came back on
3/19/20 and reinstalled correctly.
• 3/27/20 - Bee Creek crew to move to pavilion once all select is in a t
Bee Creek.
• Week of 3/27/20 — Issues with subgrade not compacting. Design
engineer to visit site today 4/3/20.
• 4/6 — 4/17 — Issues with subgrade where an issue. Change Order has
come into cement stabilize the entire subgrade. On the change order is
signed off on, crews with start mixing cement into soil.
• 4/20/ - 4/24/20 — Cement mixed into existing soil to help stabilize the
build site. Proof scheduled for 4/24/20. Pending proof roll, select fill
will be brought in and compacted for the slab. Once in, piers will be
drilled, underground utilities installed. Rebar for slab to follow closely
behind.
• 4/27/ - 5/1/20 — Select fill in and compacted to spec. Rebar tied for
piers, and some beam steel tied. Drill truck to be onsite today to start
drilling all piers.
• 5/4 — 5/45/20 — All underground plumbing is in. Concrete crew is in the
process of setting rebar. Pending weather, the pavilion slab will be
poured on Tuesday, 5/19/20.
• 5/28/20 — Red iron installed, and block started.
• 7/2/20 Walls are up, and crews are framing in the roof. Once complete,
mechanical crews, along with plumbers and electricians will start.
• 8/5/2020 — Plumbers, electricians, and mechanical crews running
electrical lines, ac duct, and waterlines.
O As of 8/31/2020 — All water and electrical lines have been run, metal
roof installed, and structure painted. Over the next few weeks, trades
will be finishing out the inside of the structure.
O AS of October 5, 2020, the following items have been completed or
started. All electrical and water lines minus the fixtures, interior and
exterior paint, and remaining block work.
• As of November 3, this structure is 90% complete. Window glass, toilet
partitions, and other odds and ends are all that remain. Contractor still
confident they will achieve substantial completion by Thanksgiving for
all three structures above.
• As of January 5, 2021— Contractor is finishing up punch list items. All
items are to be completed on or by January 22, 2021.
• On January 14, 2021, staff sent the contractor a formal rejection of
work on the pavilion slab. Currently, after a rain, the slab holds water.
From as safety and maintenance standpoint, this will not work. So, we
care currently working with the contractor to resolve this issue.
Because of this, the Athletic Restroom and Bee Creek are not open to
the public.
• Punch list handed to contractor on 3/2/21. On 3/29/21 the pavilion
was opened to the public. Complete
Page 4
PROJECT UPDATE
Parks & Recreation Department I City of College Station
TEXAS INDEPENDENCE BALLPARK
4,"
• Design contract for the first four fields was approved by Council on February 8, 2018. Design
firm working on construction drawings.
• All comments, on the 60% drawings were sent to design firm in June.
• 99% construction drawings were submitted to Planning and Development Services on August
16, 2019 and are currently still under review.
o Meetings with design firm and P&D Services have occurred in hopes in resolving some
outstanding issues.
• Funded by Hotel Tax and Certificates of Obligations
• Project on hold due to COVID19. Awaiting further direction from CMO and Council.
VETERANS PARK
• Phase IA expansion —Two additional artificial fields.
o Funding — Hotel tax funds
o Construction of the two new fields began the week of May 17tn. The contractor will
have 150 days to reach substantial completion.
o Under groundwork currently in progress. First section of cast in place box culverts is
expected to be poured the week of August 13tn
o Nearly all underground is now complete. Contractor working on fields, parking lot, and
restroom currently.
o Work is expected to be complete on or by March 12, 2019.
o Substantial Walk held May 3, 2019. Contractor currently finishing up punch list items.
All punch list items are nearly complete.
I. Capital Projects and contractor have been going back and forth about what
needs to be done with the two remaining punch list items, parking lot and
lights. As of today, this project is not considered complete and liquid damages
are accruing. However, some work was done the last week of January 2020.
▪ Legal has been brought in to help close out this project.
o As of 4/3/20 — No updates. On the letter sent to Dudley Construction.
o Dudley to start on 4/22 with milling the existing asphalt. Proof roll of existing subbase
will be done on 4/24/20, and concrete poured on 4/30/20.
o 5/14/20 — Dudley back onsite to repair asphalt areas within the parking lot.
o 5/28/20 — Re -stripe parking spot messed up during the repaving and removal of gabion
baskets from creek are all that remain.
o 7/2/20 — Few remaining items remaining on contractors list.
o This project is now complete.
Page 5
PROJECT UPDATE
Parks & Recreation Department I City of College Station
FUN FOR ALL PHASE II
01'
• Expansion of park using both parkland dedication funds and donations
o Phase II will consist of more play units, donor plaza, mini —Kyle Field, restrooms, shade,
and more.
o This project was bid out on August 28, 2019.
o Proposal evaluation held on August 30.
o Council approved contract on September 26, 2019.
o Contractor stared moving dirt on 11/4/19
o As of 11/15/19, CRT still working on subbase. The subbase for Phase II will have to be
raised nearly 3'. Trucks will continue to move in and out till this achieved.
o AS OF 011/21/19 — Contractor still working on sub -base for the entire park.
o Week of 11/25/19 Site work. Electrical and water worked on.
o CRT to start drilling piers the week of 12/9/19. Structural steel was not correct which
caused the delay.
o AS of 12/6/2019 — Water tap, sewer connection, and storm water sewer lines are
complete.
o 12/9 -12/13/19 — Sewer, water, and electrical extended into work site.
o 12/16 —12/20 — Structural steel tie, drill and pour of foundation piers.
o 12/23/19 — 2/3/2020 — underground drainage for mini —Kyle Field completed, grade
beams and building slab poured 2/3/2020.
o 2/3 -2/7/20 — Building slab poured, shade cover piers drilled and poured, and material
delivered. Brick and structural steel to be installed.
o 2/7 — 2/14 — Block work. Rain slowed progress on restroom block work.
o 2/17 — 2/21/20- Rain and a little block work.
o 2/24 — 3/5/20 — Lot of brick work and structure steel installed. These two trades still
have work to do and will remain onsite over the next few weeks. Once they complete
their scope of work, Caprock will start with the concrete sidewalks. Per my
conversation with Caprock on Thursday morning, they still feel like they are on track to
complete this phase on time or maybe a little early. Time will tell.
o 3/9/20 — 3/27/20 — Structural steel and block work on Crow Field.
o 3/30 — 4/17 — Structural steel completed the week of 4/6. Crews have been working on
roofing, restrooms, paint, and masonry.
o 4/20 — 5/15/20 — Brick and concrete the two many trades onsite for this week.
Electricians, plumbers, and mechanical crews also onsite working on restrooms.
o 5/25 — 5/28 — Electricians onsite as well and masons.
o 6/1— 7/2- flatwork, play equipment, restrooms, and lighting have been installed or
almost complete. Contractor still saying the will be finished on time.
o 7/6 — 8/5/20 — Plumbing fixtures, AC units, wrought iron fence, and most of the
landscaping have been installed. Artificial turf and remaining landscape to be
completed within the next two weeks.
o Artificial turf and landscape finished up shortly after this report was given. Contractor
currently working on cleaning up site. Overall review still needs to be conducted by
Park staff.
Page 6
PROJECT UPDATE
Parks & Recreation Department I City of College Station
o As of October 5, 2020, the contractor is working on punch list items. All work is to be
completed by the end of the month.
o As of November 3, the contractor has stated they have completed their punch list.
However, after reviewing their work, many items remain. Staff working on list of
incomplete work.
o The park was reopened on January 1, 2021. However, over the next few months, work
to the lights, restrooms, and signage will occur. If for some reason the park needs to be
closed, in order to perform the work safely, it will only be close for a short time.
o Lighting upgrades are expected to start the last week of March.
o Lighting upgrades will be complete by 4/9/21. Upgrades Complete
SUMMIT CROSSING
• Development of Park
o Funded with parkland dedication funds, zone 4
o Design of new park started January 2, 2019.
• Final design set was sent to Planning and Development Services (P&D) for final review on July
17, 2019. Request form P&D sent back to design firm on 8/7/19. Design firm working on
corrections and requests.
• Development permit issued 10/14/2019.
o Park will be developed once there is enough money in that zone to construct.
VETERANS PARK
• Phase IB
o Funded by certificates of obligation, field redevelopment, and parkland dedication funds.
o Pending budget, park staff is looking at adding another restroom closer to Harvey road, more
sidewalks, and possibly another playground. In addition, staff is looking at improving drainage
in various areas along with improving the roads within the park.
o At this time, staff is working with engineers, planning and Development Services for all
improvements listed above. Once planning issues development permit, we can move forward
with this project.
o Updated plans sent to Planning and Development Services on 12/9/2019.
■ Currently awaiting approval from P&D Services.
■ Design firm currently addressing comments from planning. Questions sent to design
firm on 1/29/20. All questions have been answered and addressed by design. Currently
awaiting final review by Planning and Development Services.
• Still looking at bidding this project at the end of February, early March so construction
can start at the end of June 2020.
• Pre bid meeting held on 5/28/20, and the bid opening was on 6/18/20. Five contractors
bid the project. During the evaluation of bids, it was apparent JaCody Construction was
the best choice for this project. We are currently set to go before Council on August 13
for formal approval.
• Approved by council on 8/27/20. Preconstruction meeting to be scheduled.
• AS of October 5, 2020, construction started on 9/21/20. Crews currently working on
sidewalks be fields 5 and 6, as well as restroom subgrade and underground utilities.
Page 7
PROJECT UPDATE
Parks & Recreation Department 1 City of College Station
• AS of November 3, one third of the proposed sidewalks between fields 1-6 have been
installed. Contractor is positive they will finish the remaining sidewalks over the next
three to four weeks in that area. In addition, the water and sewer lines to the new
restroom have been connected. All underground plumbing for that restroom is also in.
• January 5, 2021. Middle roundabout was poured on 12/22/20. In addition, work has
continued the remaining drainage flumes and sidewalks, along with the new
restrooms.
• As of February 3, 2021—Two of the three roundabouts are complete. Roughly 90% of
the sidewalks are complete, and the restroom is 50% complete. In addition, two of the
shade structures have been installed. Remaining items are the first roundabout and
entry of Harvey, and installation of two playgrounds. Current work is on schedule and
the contractor is expected to be completed on time.
• 3/2/21- Remaining part of February has been rough. Since the last update, very little
has occurred due to weather. However, progress was made on installing the two
playgrounds, demolition of the Harvey side entry, and the restroom was dried in. Metal
roof panels will be installed once weather clears. Currently, contractor working on
restroom and Harvey entrance.
• 4/6/21— Pending weather, Harvey road entrance could be back open on 3/9/21.
Remaining items include playground surfacing at both playgrounds, installation of
restroom fixtures. Small portion of road work, and landscaping. While it sounds like a
lot, this project could be completed at the end of April.
• As of May 4, 2021, 99% of this project is now complete. A small amount of paving and
landscaping is all that remains to date. Punch list walk through is scheduled for 5/6/21.
Pending weather, the contractor should be 100% complete with the entire project.
• As of June 1, 2021— All punch list items are complete. However, the asphalt surfacing
was not accepted by the parks department on the general contractor. The general
contractor's sub will be removing and replacing the asphalt at their cost. Once it dries
up for more that three days, crews will return,
AGGIE FIELD OF HONOR CEMETERY
Both projects funded through Memorial Cemetery Funds
• Wrought Iron Fence-
o The completion of wrought iron fence along the north and west sides of the cemetery.
o Currently working with contractors on pricing. All quotes came in higher that budget. After
reevaluating this project, adjustments were made. Awaiting formal proposal but it appears we
now have a project within budget.
o Contracts have been signed. This project is to go before Council on 8/27/20
o Due to shipping dates and delay in material, completion dates have been moved around. As of
9/28/20, the contractor is expected to start clearing 10/5/20. This will put substantial
completion as 11/13/2020.
o As of October 5, 2020, crews started clearing. New fence and fence post will be onsite later this
month. Installation will start as soon as the arrive.
o As of November 3, the entire fence line has been cleared, debris removed, and 50% of the
fence posts installed. Crews currently working on far west side installing the panels. Per the
contractor on November 3, if the next shipment of material arrives on time, they expect to be
finished with the entire fence by Thanksgiving.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
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o All work was, along with a change order to improve drainage within the cemetery was
completed on time. The project is now 100% COMPLETE.
• Cemetery Maintenance Shop
o Design of new shop to house current employees and equipment.
• Request for design proposal to be opened on 1/22/2020.
• Architect/ Engineering to be selected from proposals by 2/15/2020.
o Arkitex Studios chosen as design firm for this project. Design firm currently working on design
fees. Hope to be under contract with design firm by the end of the monthly.
o Cost of design $160,000. This is $28, 000 underestimated cost of design.
o Contract to go before Council on 4/9/20 for approval.
o Project was on Hold due to COVID19.
o 4/22/20 — Project back on Council agenda for official approval. Currently on the May 14 Council
meeting.
o Council has approved contract. Design now in progress.
o 6/5/20 — First design layout received. Since that date, three modifications have been done. We
now have a floor plan that will work while staying within budget.
o As of 10/23/20, the final drawings have been completed. Since that time, they have been under
staff review. 10/6/20, staff will meet with the design firm to make any last changes before
plans are sent over the Planning and Development for review.
o As of November, design is 99% complete. Currently awaiting IT response on fiber routing to the
new shop. Once I have that, plans will be sent to Planning and Development Services for one
final review.
o Plans were sent to Planning and Development services for review. Site plan has been approved.
We are currently awaiting approval on the building. We are still looking to be this project out
sometime in the spring of 21.
o As of January 21, 2021, in order to have the water flows correct, the Water Department has
requested we install two fire hydrants or a sprinkler system with the shop. We are currently
over budget but still think we could move forward with this project. However, we may have to
delay the bidding process a little.
o As of 3/2/21— Exploring ways to fund this project. Cemetery funds will not support this project
in its entirety.
o 4/6/21— Still working on fully funding this project.
o 5/4/21— Currently working on ways to reduce the overall cost of construction with losing the
true propose of the building.
o As of June 1, 2021— Multiple meetings held over the last month. Revisions are being made to
the final drawings to get us under the original budget number. We look for this project to go
out for bids late July, early August.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
CENTRAL PARK AND STEEPLECHASE PARK
Project funded by System Wide Improvements
CENTRAL
• Sidewalks
• Replacement and installation of new sidewalks within the park
• Addressing drainage issues within the parks as well.
STEEPLECHASE PARK
e Improvements to park
e Improved drainage within dog park area
• Additional lighting within park
• LED light fixtures to basketball court
e Dog washing station
• New playground and fall surfacing
• The above items are part of
• Proposal received on 2/13/20. Staff reviewing to ensure all work is within the scope of work.
• Checking with Planning and Development Services to see if any additional studies or reports
will be needed since we will be working within the detention pond at Steeplechase.
• Since my last report on 2/21/20, the design proposal was submitted and approved by parks.
We are currently waiting on contracts to be signed by design firm. Design firm should have all
contracts turned back in by next week.
• 3/16/20 — All contracts have been signed and approved. Engineer currently working on design.
• Crew out taking elevation the week of 3/23/20.
• Week of 3/30/20 — Soil samples.
• 3/30 — 4/17 — Soil samples, topo, and other design information was gathered. Engineering firm
is now working on design.
• First set of plans came out towards the end of May. Adjustments had to be made to both
Central and Steeplechase. Currently awaiting new set of drawings.
• Final review completed by Park staff and sent to Planning and Development Services on
9/24/20 for final review.
• As of January 5, 2021, pans have been approved and development permit has been issued.
Once the Park Structures project is completed, we will take the remaining funds for that project
and start at Steeplechase. To date, we do not have the funds to cover this project in its
entirety.
• As of 3/2/21 —Still exploring options for funding. The original funding source was moved to
over Veterans.
• This project will be fully funded in FY22. Bidding will start in October, with construction starting
a few months later.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
ADAMSON LAGOON SLIDE STRUCTURE
• Repair and repaint of entire slide structure. Funded by Certificates of Obligation.
• Total cost to repair, (items Gessner Engineering identified) and repaint. $72,165.
Contracts currently routing for signatures. Once Parks has a PO, I will set a pre -
construction meeting.
• Work currently scheduled for September 14, 2020. Contractor will have 35 days to
complete all work.
• As of 10/5/20, All metal stripped and primed. Welders working on repairs to underside
of slide, and stairway. Over the next few weeks, structure will be repainted and the
plumbing under the slides will be addressed. All work to be completed by 10/23/20.
Few days had to be added to the contract due to rain.
• This project is now complete. Substantial completion and punch list items were
completed on October 26, 2020.
Adamson Lagoon Pavilion Repair
Repair to two pavilion support post.
• Singed contract and executed PO received on 12/22/20. Awaiting pre -construction.
Start date will be determined at that time.
• 1/29/21 —Contractor has been holding off the start date. The hope was money was
there to do the baby pool decking and this project at the same time. Contractor has
been told to move forward with this project now, there is no money for the repairs at
the baby pool at this time.
• 2/12/21- Contractor to start once weather improves
• 3//19/21—This project is now complete
Gabbard and Oaks Park
Gabbard — Repairs to the existing fishing pier. Pier damaged due to vandalism.
Oaks Park — Metal repairs to the pavilion roof and side after large limb fail.
• This project is grouped together for two reasons, both are insurance claims and the
same JOC will repair both parks.
• Currently awaiting insurance from JOC contractor.
• 1/15/21 —Awaiting PO
• 1/21/21— PO received. Pre -con to be determined.
• 1/27/21— Metal replaced start on pavilion. All metal to be installed by
February 3.
• 2/5/21— Contractor finishing up repairs to the pavilion. Work started on
2/1/21.
• Oaks Pavilion repair now complete.
• Gabbard — wrong material ordered or sent. Contractor working on re -ordering.
• 3/25/21 —Still no material
• 4/6/21- Work completed. Few of the boards are off color from the original.
Due to back orders and not being able to get materials, we made is work so the
pier could be opened back up.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
Or,'
Library Bollards
Installation of bollards between building and entry way to prevent someone driving into the
building.
• 2/12/21— Installation started. All bollards to be set today. Crews will return once
weather warms to infill metal bollards with concrete and paint them.
• 2/23/21—This project is Complete
Bird Blinds
Installation of one or two bird watching structures, "Bird Blinds", within Lick Creek Park.
• 9/22/20 — Budget number received from local contractor to construct two "bird blinds"
in location chosen by local bird watching groups.
• 2/12/21 Working with local groups to see if they can be installed cheaper. To date,
groups are looking at cutting concrete paths and various other aspects of this structure.
After talking with Legal on 2/11/21, cutting concrete will not work. If the structure is
built, we must have ADA access.
• Currently awaiting a fund source.
Adamson Lagoon Baby Pool Decking
Complete removal of decking, pool coping, and plumbing.
• Due to leaks, ground shifting, and wear and tear, the existing decking around the baby
pool is heaving. Selected contractor will come in and remove all decking 6'-10- around
the pool, repair and replace any water/drain lines that are needed, replace the coping
around the pool, and then re -pour the decking deck so there are to "toe stumpers".
• Work will not start till pools are closed in the fall. Till that time, we will work with local
contractors on what is to be expected, pricing, and contract.
• 4/26/21— Pricing is in and is still estimated to cost just over 50K. Contractor also knows
we will not start this project till September, when the pool closes for summer.
Lick Creek Park Drainage
Improve drainage on the Pebble Creek side of the park, Deer Run Trail
• Working with CIP to have the contractor come back out and make improvements to the
drainage and trail system that they were not able to take care of because of weather.
• As of 4/28/21— CIP and Parks met with contractor to discuss issues with drainage. CIP
working with contractor to come back out, once it dries out, to regrade and re -roll the
trail.
Cove of Nantucket Park
Installation of an irrigation system for new trees.
• Currently working with JOC's for pricing.
■ Electrical and water meters will need to be installed as well. Working with
Utilities currently.
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