HomeMy WebLinkAbout12/09/2021 - Regular Minutes - City CouncilMINUTES OF THE CITY COUNCIL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
DECEMBER 9, 2021
STATE OF TEXAS
COUNTY OF BRAZOS
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
Elizabeth Cunha
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Ian Whittenton, Deputy City Secretary
Yvette Dela Torre, Deputy Local Registrar
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the Meeting of the College Station City Council was called to order by Mayor
Mooney via In -Person and Teleconference at 4:00 p.m. on Thursday, December 9, 2021, in the
Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station,
Texas 77840.
2. Employee Recognition, Recognition of Employee of the Year Nominees, and Reception.
The following employees were recognized for service:
20 Years of Service
Clint Anderson, Jimmy Brown, Andrew Byorth, Rebekah Charanza, Ronald Copeland, Jaime
Enriquez, Miguel Gaytan, Kelly Kelbly, John Kimbrough, Stephen Maldonado, Patrick McCarthy,
Kevin Simmons and Gary Southland, Jr.
25 Years of Service
Thomas Brown, Jr., Rocio Cortez, Bryan Fails, Joseph Gibson, Ricardo Guzman, Martha Hennessey,
Michael Pavelka and Carol Rodriquez
30 Years of Service
Deborah Hamff, Jeffrey Kersten, Troy Pemberton, Dan Schill, Darryl Smith, Marvin Wagener, Patsy
Wiley and Robert Wilson
CCM120921 Minutes Page 1
35 Years of Service
James Schroeder
Nominees for Employee of the Year were:
Pau Schoenfeld, Christopher Ford, Stuart Marrs, Brooke Littlefield, Cody Mays, Eric Chapman,
Jason Schubert, Joan Wolfe, Teryn McGinness, Rachel Mayor, Rita Stivors, Alysia Ybarra, Daniel
Graalum, Karen Fryman and Sean Beatty.
The Employee of the Year is Christopher Ford with the Public Works Department. Of note was his
cheerful demeanor, willingness to endure a challenging workload with poise, and being a tireless
advocate for his crews.
Bryan Woods, City Manager, announced two new annual awards. The first one is The City Impact
Award, which is given by the City Manager's Office to the employee who had a meaningful and
long-lasting impact on College Station and the community during the past year.
The recipient of the inaugural City Impact Award was Alyssa Halle -Schramm, Long -Range Planning
Administrator with Planning and Development Services, who has been recognized by her peers and
by city leadership for her contributions to the city.
Mr. Woods announced that the second new award is The City Leadership Award, which is given by
the City Manager's Office to a department director or assistant director who demonstrated outstanding
leadership over the past year. Recipients are nominated by their peers on the Executive Leadership
Team.
The recipient of the inaugural City Leadership Award is Fire Chief Richard Mann. Chief Mann came
to College Station as fire chief in May 2020. His leadership skills and guidance produced a direct and
immediate impact in his department and throughout the community in a relatively short time.
3. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, §551.074-Personnel, and §551.087-Economic Incentive Negotiations, the College
Station City Council convened into Executive Session at 4:55 p.m. on December 9, 2021, to continue
discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit:
• Kathryn A. Stever -Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County,
Texas; and
• McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
• City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas; and
B. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
CCM120921 Minutes Page 2
• Property generally located in the southwest quadrant of Texas State Highway 6 and Harvey
Road.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• Planning and Zoning Commission
• City Secretary
• Council Self -Evaluation
E. Deliberation on an offer of financial or other incentives for a business prospect that the Council
seeks to have locate, stay or expand in or near the City; to wit:
• Deliberation of an offer of economic incentives to a business prospect in the Bio-Corridor
area.
4. Reconvene from Executive Session and take action, if any.
Executive Session recessed at 6:17 p.m. No vote or action was taken in Executive Session.
5. Pledge of Allegiance, Invocation, consider absence request.
6. Hear Visitors Comments
No one signed up to speak.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law: A Councilmember may request additional
information at this time. Any Councilmember may remove an item from the Consent Agenda
for a separate vote.
No items were pulled for discussion.
7.1. Presentation, possible action, and discussion of minutes for:
• November 22, 2021, Council Meeting
7.2. Presentation, discussion, and possible action regarding adoption of the 2022 Annual
Council Calendar.
7.3. Presentation, discussion, and possible action on an amendment to a Frontier
Communications agreement for internet services not to exceed $187,164.
7.4. Presentation, discussion, and possible action regarding Resolution No. 12-09-21-7.4
appointing Tradd Mills as the Emergency Management Coordinator and giving the Mayor
authority to execute documents related to appointing the Emergency Management
Coordinator.
7.5. Presentation, discussion, and possible action regarding Resolution No. 12-09-21-7.5 and
interlocal agreement renewing the annual reconfirmation and use of services and equipment to
CCM120921 Minutes Page 3
be provided by the City in the event of a radiological incident at the Texas A&M University
Nuclear Science Center.
7.6. Presentation, discussion, and possible action regarding adoption of Resolution No. 12-09-
21-7.6 consenting to the issuance of bonds by the Brazos County Municipal Utility District No.
1 in an amount not to exceed $1,590,000 for road improvements (the "Bonds").
7.7. Presentation, discussion, and possible action regarding the award of a contract to
TransGard LLC for the purchase, delivery, and installation of animal deterrent fencing at two
(2) electric substations for an amount not to exceed $120,072.
7.8. Presentation, discussion, and possible action regarding approval of the City's Annual Price
Agreement for Meter Sockets for CSU Electric, with estimated annual expenditures through
KBS Electrical Distributors, for an amount not to exceed $103,608.70.
7.9. Presentation, discussion, and possible action regarding approval of the City's Annual Price
Agreement for Distribution Conductor for CSU Electric, with estimated annual expenditures
through Techline Inc., for an amount not to exceed $1,901,984.40.
7.10. Presentation, discussion, and possible action regarding approval of Change Order 1 for
the City's annual price agreement with KBS Electrical Distributors, for electric warehouse
inventory of single-phase transformers in the amount of $165,550 for an increase not to exceed
total amount of $820,090.
7.11. Presentation, discussion, and possible action on approval of a Chapter 380 Economic
Development Agreement between the City of College Station and FUJIFILM Diosynth
Biotechnologies Texas, LLC regarding approximately 12.45 acres on Biomedical Way on Lot
2, Block 1 of Traditions Phase 23 filed in volume 11293 page 184 of the Official Deed Records
of Brazos County, Texas.
7.12. Presentation, discussion, and possible action regarding a purchase agreement for Security
Camera Systems with Convergint for $111,438.15 for Water Services facilities.
7.13. Presentation, discussion, and possible action regarding Ordinance No. 2021-4317
amending Chapter 40, "Utilities," Article II "Water and Sewer Service," Division 4 "Industrial
Waste," Section 40-163 "City of Bryan Wastewater" of the Code of Ordinances of the City of
College Station, Texas, by amending Section 40-163 "City of Bryan Wastewater;" providing a
severability clause; declaring a penalty; and providing an effective date.
7.14. Presentation, discussion, and possible action regarding the approval of three Master
Agreements for Real Estate Appraisal Services: Allen, Williford & Seale, Inc.; CBRE, Inc.;
S.T. Lovett & Associates in the amount not to exceed $60,000 for each agreement.
7.15. Presentation, discussion, and possible action regarding an amendment to the Development
Agreement of the Brazos County Municipal Utility District No. 1 between the City of College
Station, Texas and McAlister Opportunity Fund 2012, LP amending Exhibit "B" (the General
Plan).
CCM120921 Minutes Page 4
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items.
The motion carried unanimously.
8. REGULAR ITEMS
8.1. Presentation, discussion, and possible action regarding options for Egremont Court.
Emily Fisher, Public Works Assistant Director, stated that Egremont Court is a cul-de-sac street
located in the Castlegate II subdivision. Residents along the cul-de-sac have brought forward
concerns regarding the drainage of the street as well as curb condition in the "bulb" of the cul-de-sac.
Mrs. Fisher presented options to address the concerns including reconstruction of various portions of
the street. Estimates for the options presented were curb and pavement repair for $70,000 or
reconstruction of street for $350,000. Neither option is currently in the CIP budget.
Darin Paine, College Station resident of Egremont Court, came before council to request that the
drainage be repaired before someone is hurt.
Susan Madsen, College Station resident of Egremont Court, came before council to state that this has
been an ongoing issue for years which effects the quality of life of the residents and should be
repaired.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed to direct staff to perform an
engineering study to determine the route for a drainage line. Councilmember Brick and
Councilmember Maloney withdrew their motion.
MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to engage in the necessary work
to determine a permanent repair for this drainage. The motion carried unanimously.
8.2. Presentation, discussion, and possible action regarding approval of a construction contract
for the Cemetery Sales & Maintenance Shop, with JaCody Construction, LP, in the amount of
$2,165,979.31.
Steve Wright, Parks & Recreation Director, stated that on October 20, 2021, both JaCody
Construction LP, and Dudley Construction sent in proposals for RFP NO. 22-001. After staff
evaluation, JaCody Construction LP was selected for this project. Mr. Wright explained that the
Cemetery Sales & Maintenance Shop will be located at 3800 Raymond Stotzer Parkway, also known
as the Aggie Field of Honor and Memorial Cemetery. As the title implies, this structure will provide
two services in one central location. Currently, sales of cemetery plots and niches are handled in the
small break room at the Memorial Cemetery. This area is just large enough for three or four people
at one time and was never intended to be a sales office. The new structure will be equipped with a
controlled air meeting area, parking lot and restroom designated for this service. The second half of
this building will house the cemetery crew and their equipment. The current maintenance shop is
located behind Adamson Lagoon but due to age, size, location, and the complexity of the crew's job,
this building is no longer beneficial.
CCM120921 Minutes Page 5
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to approve a construction contract
for the Cemetery Sales & Maintenance Shop, with JaCody Construction, LP, in the amount of
$2,165,979.31. The motion carried unanimously.
8.3. Presentation, discussion, and possible action regarding an appointment to the Brazos
Central Appraisal District.
Ian Whittenton, Deputy City Secretary, stated that as of December 31, 2021, the terms of the Brazos
Central Appraisal District Board expire. In accordance with the resolution, the board of directors is
composed of seven members and members are appointed by each jurisdiction. Mr. Whittenton
explained that Ron Kaiser currently serves on the Brazos Central Appraisal District Board. Mr.
Kaiser's term expires on December 31, 2021, requiring the Council to make an appointment. Mr.
Kaiser has served on the board since 2011 (11 years). There are no term limits, so the Council may
choose to re -appoint Mr. Kaiser to the Board and he has stated his willingness to be reappointed for
another two (2) years.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted seven (6) for and none (1) opposed, with Councilmember Cunha voting
against, to appoint Ron Kaiser to the Brazos Central Appraisal District Board. The motion carried.
8.4. Presentation, discussion, and possible action regarding appointments to the Joint Relief
Funding Review Committee.
Ian Whittenton, Deputy City Secretary, stated that the Joint Relief Funding Review Committee
(JRFRC) applications before Council were collected as part of the annual 2022 citizen appointments
to Committees, Boards, and Commissions process. The JRFRC consists of three (3) representatives
from Bryan and (3) representatives from College Station. Each appointee may serve no more than
two consecutive terms. This appointment consists of two (2) appointments to the Join Relief Funding
Review Committee (JRFRC). The first is appointment is a vacancy created by the resignation of Lisa
Halperin who was appointed in January of 2021 and the appointee that is selected will serve a 2-year
unexpired term until January 2024. The second appointment is for a term expiring in January of
2022. Alison Burke is currently appointed and has reapplied for a second term. This appointee will
serve a 3-year term until January 2025.
A majority of Council reappointed Allison Burke to a three (3) year term and Melissa Cunningham
to the remainder of the unexpired term expiring January of 2024.
8.5. Presentation, discussion, and possible action regarding Ordinance No. 2021-4318
consenting to and extending the Mayor's renewal of a disaster declaration due to public health
emergency.
Bryan Woods, City Manager, stated that on December 6, 2021, the Mayor of College Station issued
a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster
proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22,
2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7,
2020, January 8, 2021, February 8, 2021, March 8, 2021, April 6, 2021, May 7, 2021, June 7, 2021,
July 2, 2021, August 6, 2021, September 6, 2021, October 7, 2021 and November 8, 2021. The
conditions necessitating the declaration of a state of disaster and mayoral orders continue to exist.
The Council needs to consent to and approve the Mayor's Disaster Declaration renewal.
CCM120921 Minutes Page 6
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021-
4318, consenting to and extending the Mayor's renewal of a disaster declaration due to public health
emergency. The motion carried unanimously.
9. Council Calendar
Council reviewed the calendar.
10. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday
schedules; honorary or salutary recognitions of a public official, public employee, or other
citizen; reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Mayor Mooney reported on the working group for establishing a local medical examiner's office.
Councilmember Cunha recognized The College Station Police Department Blue Santa Program.
Councilmember Nichols recognized the opening of a new City Hall and today being the final City
Council meeting in the old building.
11. Council Reports on Committees, Boards, and Commission: A Council Member may make
a report regarding meetings of City Council boards and commissions or meetings of boards
and committees on which a Council Member serves as a representative that have met since the
last council meeting. (Committees listed in Coversheet)
Councilmember Dennis Maloney reported on the Brazos Valley Economic Development
Corporation.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member's or City Staff'
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request
or inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
Mayor Mooney requested an item to consider rejoining Tex21.
Councilmember Dennis Maloney requested an item considering a memorial in Brison Park.
13. Adjournment.
CCM120921 Minutes Page 7
There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 7:35
p.m. on Thursday, December 9, 2021.
Karl Mooney, Mayor
ATTEST:
Tanya Smith, City Secretary
CCM120921 Minutes Page 8