HomeMy WebLinkAbout07/20/2021 - Workshop Minutes - City CouncilWKSHP072021 Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL (BUDGET) MEETING
VIA IN-PERSON & TELECONFERENCE
CITY OF COLLEGE STATION
JULY 20, 2021
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton – via remote
Linda Harvell
Elizabeth Cunha
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Jeff Kersten, Assistant City Manager
Mary Ellen Leonard, Finance Director
Carla Robinson, City Attorney
Mary Ann Powell, Deputy City Attorney
Tanya Smith, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Budget Workshop of the College Station City Council was called to
order by Mayor Karl Mooney via In-Person and Teleconference at 1:05 p.m. on Tuesday, July 20,
2021 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue,
College Station, Texas 77840.
2. Executive Session
No Executive Session was held.
3. Take action, if any, on Executive Session,
No Executive Session was held.
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4. Special (Budget) Agenda
4.1 Presentation, possible action, and discussion on the FY 2021-2022 Proposed Budget.
Mary Ellen Leonard, Finance Director, continued with the review of the proposed FY21-22 budget
and citywide budget issues.
GENERAL GOVERNMENT CAPITAL PROJECTS
Michael Dehaven, Assistant Finance Director, stated that the proposed Capital Improvements
Project Budget for FY22 totals $71.4 million for all funds that include capital projects. This is a
increase of approximately $24.7 million increase over the capital budget for FY21 yet reflects
some significant capital projects scheduled to be addressed this coming year. The appropriations
are intended to provide budget authorization for the contracts that are expected to be brought to
Council for approval in FY22. In some cases, the expenditures related to these contracts may be
spread across multiple fiscal years and, in those cases, the appropriations for the fiscal year would
exceed the anticipated expenditure for the fiscal year. The appropriations on capital projects will
carry forward into subsequent fiscal years. Associated operating and maintenance costs needed
for the projects that will be operational in FY22 have been included in the proposed budget.
Streets
Significant rehab and expansion projects, including railroad crossing realignments and
improvements.
Sidewalks and Trails
Lick Creek parking lot and trailhead, Hike and Bike trail improvements, Southwood and
Eastgate sidewalks
Parks
Texas Independence Ballpark at Midtown initial construction, Thomas Park rehab
Facilities
Completion of New City Hall, Facilities Maintenance Relocation, Fleet Oil Pit and Fuel
system upgrades
Technology
Fiber Optic Infrastructure, Fleet Video system, IT Revolving projects
Transportation Impact Fees
Funds collected in a Zone can only be spent in that Zone. City waits until sufficient balance
collected before transferring.
Zone A
Expansion costs for Rock Prairie Road from State Highway 6 to Town Lake (project spans
two Roadway Zones).
Zone B
Expansion costs for Union Pacific Railroad Crossing at Rock Prairie Road (FM 2154 to
Holleman).
Zone C
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Expansion costs for Union Pacific Railroad Crossing at Capstone and Barron.
Zone D
Expansion costs for Rock Prairie Road from State Highway 6 to Town Lake (project spans
two Roadway Zones).
Past transfers:
FY19 $525,833 for Union Pacific Railroad Crossing at Capstone and Barron
FY21 $520,000 ($70,000 for Impact Fee Study Update, $450,000 for Rock Prairie Road
West Expansion project)
Debt Service Fund
Mr. Dehaven stated changes to the section titled ‘Debt’ since next slide talks about all CIP funds,
some of which are not supported by Debt Service Fund.
FY22 Proposed Capital Funding ($71.4M)
General Government – ($27.6M) Continued activity on existing projects including Union Pacific
Railroad Crossing Realignments, Greens Prairie Trail, WD Fitch; and Texas Independence
Ballpark Construction (Phase I)
Electric – ($13.5M) Transmission, Overhead and Underground Projects planned for cash, but now
debt due to Winter Storm Uri
Water – ($7.6M) RPR Elevated Storage Tank; Greens Prairie Water Tank Rehab; and McCulloch
Utility Rehab
Wastewater – ($22.7M) Carter Creek Diversion Lift Station and Force Main; and NE Sewer
Trunkline Phase III
Significant GG projects funded by projected debt
Specific projects (starting North and moving South, West to East):
ST1801 Lincoln Rehab
ST2003 James Parkway/Puryear Drive Rehab
ST2006 Jones Butler Road Extension and Roundabout
ST2004 Rock Prairie Road from SH6 to Town Lake
HM1607 Texas Independence Ballpark at Midtown
ST2000/ST2001 WD Fitch Rehab (Phases I & II)
ST1901 Greens Prairie Rehab
Mr. Dehaven explained that the Timeline for the FY21 issuance passed on June 10th and was
brought back as an ordinance to authorize the sale of the certificates. The sale occurred on day
after that as determined by our financial advisors. Then closed and received the funds somewhere
around July 8th. We have also begun planning for a November 2022 Election, for the Election, the
Council would appoint the Citizen’s Advisory Committee sometime in November / December
most likely.
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ENTERPRISE
Electric Capital:
Response to Winter Storm URI
Deferred/delayed approximately $29 million in capital improvements; adjusted
capital plan still meets regulatory requirements and community/customer needs.
Service Delivery
FY22 capital plan includes improvements to feeders, Distribution Automation
project to reduce outage response times, transformer and ring bus installation at
Spring Creek substation
Funding Sources
Originally projected to be primarily cash, FY22 capital plan projects $13.5 million
of Certificates of Obligation.
Future Years
Electric will reassess deferred/delayed projects for future capital budgets.
Water / Wastewater Capital:
Rehabilitation
McCulloch (W/WW)
Woodson Village (W/WW)
Lincoln Avenue (W/WW)
James Parkway/Puryear Drive (W/WW)
Collection / Distribution
Jones Butler (W)
RPR Water Tower (W)
SH40 Water Lines (W)
CCWWTP Lift Station/Force Main (WW)
Bee Creek & NE Sewer Trunklines (WW)
Medical District Interceptors (WW)
Treatment / Disposal
CCWWTP Centrifuge (WW)
LCWWTP Expansion (WW)
CCWWTP Blower Replacements (WW)
CCWWTP Cloth Filtration System (WW)
Mr. Dehaven stated that because COCS transfers Impact Fees to match eligible debt repayments,
early debt repayment was not significant. Then more debt was issued for eligible projects, transfers
increased. FY21-FY22 transfers using up existing fund balance generated by earlier revenue.
Future eligible debt payments projected to be higher than revenues in FY23+; Water eligible debt
service exceeds revenues, repayment coverage is approximately 40%; and WW coverage is
between 90-99%, will go down as future debt is issued.
SPECIAL REVENUE FUNDS
Mr. Dehaven stated that Special Revenue Accounts are reserved accounts where the City can only
use the funds on very specific expenses. Some of the accounts we have in this area have little
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activity or no particular qualifying expense is budgeted to be paid for with those funds. Only
Special Revenue Funds with significant activity were discussed for FY22.
Hotel Tax Capital Projects:
Texas Independence Ballpark - starting construction on Phase I
1207 Texas Avenue Renovation - continuing design and possible construction
FY22 Appropriations - 6.8M for Texas Independence Ballpark; $750K for 1207 Texas
Avenue Renovation
Texas Independence Ballpark at Midtown fully appropriated in FY22; budgeted in PARD CIP (CO
debt funded).
Other Special Revenue Capital
Parkland
Lick Creek Hike and Bike Trailhead and Parking Lot
Lick Creek Hike and Bike Path Improvements
Other projects in various Zones.
Cemetery
Memorial Cemetery Shop
Drainage
Culvert at Milliff and Redmond
Storm Drain and Culvert at University Oaks and Stallings
It was stated that the Cemetery Shop paid for via debt service transfer from Memorial Cemetery
Fund to Debt Service Fund. Drainage projects cash funded.
Mayor Mooney recessed the Special “Budget” Workshop at 2:39 p.m.
The Special “Budget” Workshop reconvened at 3:02 p.m.
OUTSIDE AGENCY FUNDING
Ross Brady, Budget Analyst, provided a brief overview of the outside agency funding requests
and all Agencies received 100% of the reduction of expenses from COVID-19. Requests from
General Fund amounted for:
Agencies with No Requested Increase:
Arts Council ($35,000)
BV Economic Development Corporation ($350,000)
Keep Brazos Beautiful / Solid Waste Fund ($46,730)
Aggieland Humane Society ($261,600)
Noon Lions Club ($16,500)
Brazos County Appraisal District ($478,029)
Brazos County Health District ($500,199)
HOTEL TAX FUND AGENCY FUNDING
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Agencies with No Requested Increase:
Arts Council Affiliate Funding ($362,476)
Arts Council Marketing / Public Art Support ($35,500)
Arts Council Operations and Maintenance / New Facility ($65,024)
B/CS Chamber of Commerce ($25,000)
Veterans Memorial ($30,000)
Bryan Woods, City Manager brought forward a few requests of funding new agencies.
Amber Alert Network Brazos Valley - Request funding of $5,000
United Way request funding of $10,000 to provide rides to citizens for doctor appointments
and other appointments they cannot make because of expense and no transportation.
A majority of the Council directed staff to move forward with adding $5,000 to the budget to help
fund a new agency, “Amber Alert Network Brazos Valley.”
A majority of the Council requested staff you bring back a presentation for possible funding to
United Way’s for a pilot program on helping citizens with transportation to doctor appointments.
5. Adjournment.
MOTION: There being no further business, Mayor Mooney adjourned the budget workshop of
the College Station City Council at 4:58 p.m. on Tuesday, July 20, 2021.
________________________
Karl Mooney, Mayor
ATTEST:
_________________________
Tanya Smith, City Secretary