HomeMy WebLinkAbout09/07/2011 - Regular Minutes - Citizens Charter Review CommissionMINUTES OF THE CITIZENS' CHARTER REVIEW COMMISSION
SEPTEMBER 7, 2011
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Brian Bochner, absent
Terry Childers, absent
Chuck Ellison
Patrick Gendron, arrived during discussion on item #5
Paul Greer
Gary Halter, absent
Tony Jones
Lynn McIlhaney
Buck Prewitt
Citv Staff:
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Citizens' Charter Review Commission was called to order by Chair
Lynn McIlhaney at 4:01 p.m. on Wednesday, September 7, 2011 in the City Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2. Hear Visitors
There were no citizen comments.
3. Presentation, possible action, and discussion on minutes for August 3, 2011 Regular
Meeting.
MOTION: Upon a motion made by Commissioner Ellison and a second by Commissioner
Prewitt, the Commission voted five (5) for and none (0) opposed, with Commissioner Gendron
not present, to approve the minutes of the August 3, 2011 Regular Meeting. The motion carried
unanimously.
4. Presentation, possible action, and discussion on recommendations to educate the public
on the Charter Amendment Election to be held November 8, 2011.
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Colin Killian, with the Public Communications Office, reported the City does not have funds
budgeted for this, and the City is restricted in how public dollars may be spent. He emphasized
that the City cannot spend public dollars to advocate a position. Communications plans to utilize
free channels such as the communication letter that will go out with utility billing. There are
other free avenues such as the public access email newsletter, social media, City website, etc.
Op ed pieces will also be placed in local papers.
5. Presentation, discussion and possible action on the attached Plan of Work, any items on
the Plan of work, and possible criteria to be used in order to add items to the Plan of Work.
The City Attorney was asked to update the Plan of Work for the new extended timeline.
6. Discussion and possible action on future agenda items.
Due to the extended time line, the Commission agreed to meet on October 5 to discuss the
changes already reviewed and approved on the Plan of Work. The City Secretary was instructed
to provide a working document with those changes. The City Attorney was instructed to review
the Charter for recommended legal changes and to provide those to the Commission for
consideration at the October 5 meeting.
Other items requested for the next agenda include: discussion on new meeting dates/times or
possible suspension until January 2012, and a review and discussion on the education materials
provided by the Public Communications Office.
7. Adjournment
MOTION: Upon a motion made by Commissioner Prewitt and a second by Commissioner
Ellison, the Commission voted six (6) for and none (0) opposed, to adjourn the Regular Meeting
of the Citizens Charter Review Advisory Commission at 4:54 p.m. on Wednesday, September 7,
2011. The motion carried unanimously.
ATTEST:
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