HomeMy WebLinkAbout1995 - Utilization PlanFinal
Report
City of College Station
Utilization. Plan
College Station, Texas
31 May 1995
Prepared by
Hell.lnuth, Ohata + Kassabaum, Inc.
Houston, Texas
City of College Station
Utilization Plan
Table of Contents
Preface .................
Program Requirements
Goals 1.1
Facts 2.1
Units Under Study 2.2
Existing Facilities 2.3
Organization 2.14
Staff Projections 2.25
City's Mission. 2.27
Functional Obsolescence 2.30
Fiscal 2.33
Human Resources 2.35
City Secretary 2.38
City Manager's -Administration 2.41
MSG 2.45
MIS 2.48
Print/Mail 2.51
Facility Maintenance 2.54
Utility Customer Service 2.58
Energy 2.61
Public Relations 2.64
Meter Services 2.68
EMIS 2.71
Public Service Center 2.74
Engineering. 2.77
Building 2.80
Planning 2.82
Parks Operations 2.85
Forestry 2.88
Police 2.92
Fire 2.95
Concepts 3.1
Support 3.2
Public Service Center 3.5
City Manager 3.7
Police 3.8
Fire 3.13
Legal 3.16
Development Services 3.19
Parks 3.20
MSG 3.22
Site Planning Program Data 3.25
Needs 4.1
Space Projections 4.3
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Problem Statements 5.1
Options 6.1
Budget Analysis 6.1-A
Option 1 6.1
Option 2 6.7
Option 3 6.12
Option 4 6.17
Appendix 7.1
Meeting Attendance 7.2
Issues 7.4
Project Schedule 7.5
Squatters Schedule 7.6
Itemized Staff Projections 7.7
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Preface
Scope
This document is a Utilization Plan for the City of College Station.
The purpose of this program is to allow the Space Needs Committee,
City's Executive Committee and ultimately the City Council to
determine the optimum approach to facilities. The process is
designed to state the requirements at the highest level of detail, and
to test various strategies prior to setting a direction.
Change in operations, technology, organization and location are
considered, as well as the financial considerations of new
construction and renovation costs. As direction is established,
further detailed programming and planning will be required prior to
design and construction.
This document serves as a record of the decision -making process,
and is for agreement and approval.
Content This documents has seven sections:
GOALS describe performance objectives and expectations for the
project to achieve.
FACTS cover factual information, pertinent data and assumptions
that are accepted as given for this project.
CONCEPTS are the qualitative information, which express ideas for
implementing the goals of the project.
NEEDS are the quantitative information which serve as a feasibility
test for the available and required area delivered within the project
schedule and budget.
PROBLEM STATEMENTS identify the unique and essential
planning criteria for this project.
After determining the requirements through the five analysis steps,
several OPTIONS, or strategies were identified and tested.
APPENDIX contains detailed analyses and assumptions used in the
options, informational sources used and issues.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
HOK Project Team Sofia Fonseca, Consultant
Tim Terry, Consultant
Client Kent Laza, City Engineer, Project Manager
Basic Services Team includes representatives from Public Services,
Economics, Parks, Police, Fire and five Executives from Finance,
Management Services, Utility Services, Community Services
Executive Committee
Interim City Manager
ACM Operations
Management Services Group
Fiscal & HR
City Attorney
Space Needs Committee
Bruce Albright
Kent Laza
Charles Shear
Tom Brymer
John Woody
Linda Piwonka
Glenn Schroeder
Cathy Locke
Linda Piwonka
Robert Gadbois
Informational Sources This report contains information obtained from the City of College
Station through questionnaires and work sessions on site.
City of College Station
Municipal Facilities
Preliminary Staff and Space Projections
CPC/Space Consultants
June 1988
City of College Station
Fire Department
Concepts and Considerations for Strategic Planning
May 1991
City of College Station
Comprehensive Planning Program
Volume I Base Studies and Inventories
Planning Staff Development Services Department
December 1990
City of College Station
Comprehensive Planning Program
Volume 11 Development Guide
November 1990
Proposal for the Utility Customer Services Center
An Analysis of the Zoning in the
Public Service Center Area
by the College Station Planning Division
August 1989
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
iv
City of College Station
Utilization Plan
Executive Summary
Mission
The task at hand is to analyze the existing facilities usage for the
following buildings in order to define a long-range facilities
utilization plan (with a three year procurement plan and a ten year
horizon). The process involves projecting space requirements for
twenty-six departments and developing solution alternatives to
accommodate facility needs.
This report defines the departmental space requirements, provides
concept schematics and outlines several options and preliminary
budget estimates to achieve the best utilization of existing and
proposed facilities.
Program Summary Building Assessment
The sizes of the existing facilities are approximately as follows:
Building
USF GSF
City Hall 25,865 35,835
Police Building 21,770 28,565
Fire Building 12,160 14,160
Public Service Center 19,000
Parks Maintenance (3 Shops) 10,800
Community Development 3,000
USF:
GSF:
useable square feet (actual area of rooms plus
departmental circulation)
gross square feet (useable area plus building
circulation, restrooms, mechanical, janitorial
rooms, etc.)
Three buildings are designed to support two extra floors:
City Hall:
Fire Station:
Police Bldg.:
each floor at 9,000 GSF
each floor at 4,500 GSF
each floor at 8,000 GSF
Adding floors to these buildings has been examined in the definition
of the alternative scenarios. However, considering the construction
expenses that would be incurred to expand the existing buildings (in
light of the current and proposed space and staff needs), our
proposal recommends minimizing the investment in the present
facilities in favor of the development of a long-range masterplan at a
new location.
The first phase, as outlined in the Recommended Option 4 in this
report, takes place immediately by moving out Utilities Billing,
Facilities Maintenance, Energy Management, Print/Mail, Building
Inspection, Planning and Engineering and GIS. It is therefore
necessary to locate this first group of buildings in a parcel of land
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
large enough to accommodate the next phases during which the rest
of the departments would move.
Area per Person;
To describe the spatial capacity of each department the area/person
is calculated by dividing the total USF available by the staff housed
in that space. Specialty spaces (such as the council chambers,
evidence or jury room) are excluded. The industry standard for an
office environment, such as that of City Hall, allocates 275
USF/person.
The existing USF/person departmental ratios are as follows:
Department USF/Person
Meter Services 30
Facility Maintenace 42
GIS 74
MIS 84
Budget and Evaluation 98
Accounting/Payroll 127
Risk Management 135
Municipal Court 163
City Manager 164
Energy Management 165
Finance 165
Econ. & Devel. Services 182
Building Inspection 197
Human Resources 191
Utility Customer Service 198
City Secretary 200
Legal Office 203
Purchasing 203
Print/Mail 229
Community Development 243
Public Service Center 252
Fire Administration 263
Police Department 269
Lack of departmental circulation and support spaces such as storage
and conference rooms, coupled with the variety of inefficient and
small work spaces, accounts for the extreme density found in the
facilities studied.
Multiplying the staff projections for 1998 and 2005 by the standard
275 USF/person determines the decompression of the departmental
areas (see Staff and Area Projections in the Facts section).
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
vi
City of College Station
Utilization Plan
Some of the recommended concepts include:
-Establish space standards according to the functions performed in
order to utilize space effectively and allow flexibility during growth
or change periods, instead of maintaining a variety of furniture types
that curtail flexibility and hinder productivity.
-Balance the conference and office spaces in order to avoid using
offices as inadequate meeting rooms and to provide proper areas to
meet with citizens and visitors.
-Provide a home base (a small workstation or a locker in some cases)
and an area to clean up for those individuals who work on the field a
large percentage of the time and are housed today in crowded areas.
-Assign storage areas at the the departmental levels in order to avoid
clutter and inefficiency in locating records while moving towards
higher implementation of technology to reduce paper.
Other ideas to implement the decompression of space are outlined in
the Concepts section of the document.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
3Ttilization Plan
Goals
The following are the project goals that emerged during interactive
work sessions. These goals were discussed and further refined
during the programming work sessions. They establish a direction
for the programming process.
The goal statements are classified in four categories:
FUNCTION concerns activities, relationships of spaces and people --
their number and characteristics.
FORM relates to the site, the physical environment and the quality of
space and construction. Form is what you will see and feel. It is
"what is there now" and "what will be there."
ECONOMY concerns the initial budget and quality of construction,
but also may include consideration of operating and cycle costs.
TIME has three classifications --past, present, future -- which deal
with the influences of history, the inevitability of changes in the
present and the projections into the future.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
1.1
City of College Station
Utilization Plan
Goals
Function To move towards centralization to avoid duplication of services.
and improve communications.
To maximize flexibility to respond to new uses and demands.
To accommodate a growth rate of about 3%.
To provide a convenient, accessible building.
To create a solution that considers future expansion needs.
To address immediate needs related to customer service functions.
To improve access to utilities customer service.
To direct citizens quickly when they come into the building.
Form To reflect a progressive and visually appealing image that fits into
the principles of a conservative university community.
To provide a friendly, open environment for citizens and visitors.
To provide a front door to City Hall.
Economy To use funds that come from:
Utility billing contingency
Facility maintenance building project funds
General fund contingency
CD funding
To use the available funds:
$2,000,000 Utilities
$ 200,000 Facilities
$ 600,000 Renovation
Time To start implementation of long-term goals in 2-3 years.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
1.2
City of College Station
Utilization Plan
Facts
The FACTS documented in this section describe important
conditions, which will influence the project.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Finance Glenn Schroeder
Budget & Evaluation Charles Cryan
Accounting/Payroll Kathy Hubbard
Purchasing Virginia Kettler
Human Resources Karen Pavlinski
Risk Management Mike Walley
Municipal Court Jainie Nash
City Manager's Office Tom Brymer
Legal Office Cathy Locke
City's Secretary -Council Office Conny Hooks
Planning Jane Kee
Engineering Kent Laza
G.I.S. Nanette Manhart
Building Inspection David Moore
Economic Development Elrey Ash
Public Relations & Marketing Jim Callaway
M.I.S Nancy Bauer
Management/Administration Linda Piwonka
Utility Customer Services Bruce Albright
Print Mail Susan Sharp
Meter Services Cindy Mixon
Energy Management Charlie Shear
Facility Maintenance Mike Martine
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.3
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Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.5
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.6
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-31720
Departmental Legend
4.1
Fire Station #1
2.7
City of College Station
Utilization Plan
Municipal Court
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.8
City of College Station
Utilization Plan
Public Service Center
Departmental Legend
Public Services Department
Second Floor
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Prepared by HOK Consulting
March 1995
Project Code: 99-317-20
2.9
City of College Station
Utilization Plan
Depai tinental Legend
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.10
City of College Station
Utilization Plan
Departmental Legend
Parks Departme
-r
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.11
City of College Station
Utilization Plan
Central Park
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.12
City of College Station
Utilization Plan
Departmental Legend
Community Development
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.13
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.14
City of College Station
Utilization Plan
CITIZENS OF COLLEGE STATION
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.15
City of College Station
Utilization Plan
GENERAL GOVERNMENT
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.16
City of College Station
Utilization Plan
FISCAL & HUMAN RESOURCES
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.17
City of College Station
Utilization Plan
MANAGEMENT SERVICES DEPARTMENT
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.18
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City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.25
City of College Station
Utilization Plan
City of College Station
Utilization Plan
Dlvislon/Department
General Government
Administration -City Manager's Off.
Legal Office
City Secretaty Council Office
Fiscal & Human Resources
Budget & Evaluation
Aocounting/Payroll
Purchasing
Human Resources
Risk Management
Finance Admin.
Municipal Court
Economic & Development Services
Econ. Davelopm., Planning and Engin.
Building Inspection
G.I.S
Community Development
Management Services Group
M.I.S
Public Relations
Utility Customer Service
Mater Services
Energy Management
Facility Maintenance
Print/Mall
Fire Department
Central Fire Administration
Public Services Department
Staff In the Office
Staff Out of the Office
Police Department
Staff In the Office
Staff Out of the Office
Parks & Recreation
Parke 0perations
Forestry Division
Grand Total
1,996
1,999
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Mal
18
2
0
20
23
1
0 24
26
1
0 27
7
7
7
7
7
7
7
1
8
9
1
10
12
1
13
4
9
5
7
7
7
7
39
11
2
0
43
11
3
0
51
3
1
4
3
1
4
3
2
5
11
11
14
4
4
6
5
2
7
8
1
9
8
1
9
2
3
4
3
3
3
8
9
10
39
5
0
44
46
4
0
50
54
5
0
59
19
4
23
24
4
28
29
5
34
9
9
9
9
9
9
4
1
5
5
5
7
7
7
7
8
8
9
9
59
2
0
61
71
1
0
72
77
0
2
79
13
1
14
17
17
18
2
18
2
2
3
1
4
5
5
22
22
23
23
24
24
8
8
9
9
11
11
4
4
6
6
7
7
6
6
7
7
8
8
4
1
5
6
6
6
6
14
1
0
15
14
1
0
15
16
1
0
17
14
1
15
14
1
15
16
1
17
70
2
0
72
79
1
0
80
98
2
0
100
19
2
21
23
1
24
29
2
31
51
0
51
56
0
56
69
0
69
36
11
78
125
38
0
88
126
46
0
108
154
17
27
44
19
33
52
21
41
62
19
11
51
81
19
55
74
25
67
92
37
24
0
61
48
32
0
80
56
32
0
88
25
24
49
33
32
65
37
32
69
12
12
15
15
19
19
437
490
575
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.26
City of College Station
Utilization Plan
7?-161, ./ IAE)
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.27
City of College Station
Utilizati9npl
t Atit1/4/1/CE 77ft-
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V/771/N 71-1
Prepared by FIOK Consulting
March 1995
Project Code: 94-317-20
2.28
City of College Station
Utilization Plan
tH%
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.29
City of College Station
Utilization Plan
Pa�W
ira,P
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.30
City of College Station
Utilization Plan
440
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16t tir—zer-%
/MT ei%
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.31
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.33
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 99-317-20
2.34
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.35
City of College Station
Utilizatinn Plan
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Prepared by HOK Consulting 2.36
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.37
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.38
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.39
City of College Station
atilizalion
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.40
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.41
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.42
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.43
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
Vls170gS
2.44
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.45
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.46
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.47
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
74 00
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2.48
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.49
City of College Station
Utilization Plan
OS/ S
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.50
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.51
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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2.52
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.53
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.54
City of College Station
Utilization Plan
c/frfe fmr
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.55
City of College Station
Utilization Plan
Prepared by 1-JOK Consulting
March 1995
Project Code: 94-317-20
2.56
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.57
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.58
City of College Station
Utilization Plan
11
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.59
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.60
City of College Station
Utilization Plan
111 , 11 1,11 11
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.61
City of College Station
Utilization Plan
PO'
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.62
City of College Station
Utilization Plan
WISfr
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
TZq, FA ° 1, 2*Ay / Trav
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.64
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.65
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.66
City of College Station
Utilization Plan
eMFOYEES VIgiroPS
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.67
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.68
City of College Station
Utilization Plan
1 #i c P/Vt;1Q4j
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.69
City of College Station
Utilization Plan
HC IVIN6 + VA/0-/ Wig/N6
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Prepared by HOK Consulting
March 1995
Project Code: 94317-20
2.70
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.71
City of College Station
Utilization Plan
TioN
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.72
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.73
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.74
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.75
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.76
City of College Station
Utilization Plan
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March 1995
Project Code: 94-317-20
2.77
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.78
City of College Station
Utilization Plan
OlitiZS
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.79
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.80
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.81
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.82
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.83
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.84
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.85
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.86
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.87
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.88
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.89
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.90
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.91
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.93
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.94
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.95
City of College Station
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Prepared by 1-IOK Consulting
March 1995
Project Code: 94-317-20
2.96
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
2.97
City of College Station
Utilization Plan
Concepts
CONCEPTS are qualitative ideas for realizing goals. Programmatic
concepts provide abstract, not physical, directions for resolving
function problems.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.1
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.2
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.3
City of College Station
Utilization Plan
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Prepared by HOK Consulting 3.4
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.5
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-•20
3.6
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.7
City of College Station
Utilization Plaxv_._.._w_._....�.�.._
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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3.8
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 99-317-20
3.9
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.10
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.11
City of College Station
Utilization Plate
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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3.12
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.13
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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3.14
City of College Station
Utilization Plan
Ft 477
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.15
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.17
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94--317-20
A
3.18
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.19
City of College Station
Utilization Plan_.___,
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
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3.20
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.21
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.22
City of College Station
Utilization Plan
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.23
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
OP
3.24
City of College Station
Utilization Plan
SITE PLANNING PROGRAM DATA
To calculate the amount of land required to accommodate the City Hall uses the programmed
areas of space and facility population have been used to develop physical sizes of the building
and parking lots.
This process provides generic "footprints" which begin to outline the area required for
development. In addition to the footprints there will be areas within the site dedicated to open
space, roadways, setbacks and future development zones.
Option 3 - Site Planning Data
Option 3 outlines the need for 67,000 GSF of office type space. In reviewing the Utilization Plan
document two distinct schemes can be realized. They are:
1. Scheme A - Two Story Building With a 42,000 SF Foot Print
2. Scheme B _ One Story Building With a 67,000 SF Foot Print
Both schemes should allow for a modest building expansion of 15% or 10,000 GSF.
In establishing the parking demand, the actual population of the facility has been used to
calculate the number of spaces needed at the site. By the year 2005 the population is estimated at
233 employees or one space per employee vehicle. The count for city owned vehicles to be
parked at the facility totals 30 spaces.
For visitor parking the Utilization Plan has detailed the amount of visitors at all city departments.
Although not specific in quantity the high turnover of visitors during a typical business day
indicates approximately 70 spaces are required.
The total parking area size is programmed at 333 spaces. Area per space is calculated at 350 SF
per car.
In addition to the building and parking area sizes a programmed area for open space, roadways,
setbacks and expansion areas should be established. For the two schemes we have established
factors used to increase the base calculations to allow for this additional site area. They are:
1. A 50% increase of the building and parking base square footage areas to allow for
refinements of building shape and parking lot layout in relation to the site boundary
configuration.
2. Another 50% increase of the above figure to accommodate expansion areas, open space,
setbacks and circulation systems within the site.
Prepared by HOK Consulting
May 1995
Project Code: 94-317-20
3.25
City of College Station
Utilization Plan
For Scheme A the total land area required is:
Building .96 Acre
Parking 2.97 Acres
Sub Total 3.93 Acres
Factor + 50 %
Sub Total 5.90 Acres
Factor + 50 %
Total Area 8.85 Acres
For Scheme B the total land area required is:
Building 1.54 Acre
Parking 2.97 Acre
Sub Total 4.51 Acre
Factor + 50 %
Sub Total 6.76 Acre
Factor + 50 %
Total Area 10.14 Acres
Option 4 - Site Planning Data
Option 4 of the Utilization Plan Study established the need for 29,000 GSF for city office space.
Due to the relatively small quantity of space required it is considered to be a one story facility for
the purpose of this study. The parking lot is considered to be on grade.
The parking demand is again based on the building population calculated for the year 2005. The
number of employees is 109 and the city owned vehicles to be located in the lot is approximately
15 spaces. Visitor spaces are based on the Utilization Plan information but the number of spaces
are reduced due to the Municipal Court function remaining at the existing city hall. Visitor
spaces are estimated to be 21 spaces. The total number parking demand is 145 spaces and uses
350 SF per space in determining physical lot size.
For Option 4 the amount of site area required uses the gross up factors as described in Option 3
in order to provide additional areas for exterior spaces and future growth.
Total land area required is:
Building .67 Acre
Parking 1.17 Acres
Sub Total 1.84 Acres
Factor + 50 %
Sub Total 2.76 Acres
Factor +50 %
Total Area 4.14 Acres
Prepared by HOK Consulting
May 1995
Project Code: 94-317-20
3.26
City of College Station
Utilization Plan
ITY
42)000 5.F.
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ler
cmr opt
6,67,000 oSf
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
1
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3.27
City of College Station
Utilization Plan
2 Co, 00 0 C7c7F-
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Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
'3 00
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3.28
City of College Station
Utilization Plan
BARTA TRACT
Site Overview
The Barta Tract is located at Krenek Tap Drive just east of Texas Avenue and north of the
College Station Police Station and Public Service Center facilities. The area of land is over 10
acres and accommodates the City Hall program in Option 3.1 and 4 but may not be large enough
for future expansion.
Access to the Site is from Texas Avenue via either Krenek Tap Drive or W. King Cole Drive
which border the site.
A large portion of the property is within the 100 year flood plain of Bee Creek which influences
the location of buildings and parking areas within the site.
A small swale or stream bisects the property and contributes to the amount of land within the
flood plain area.
Sanitary sewer and natural gas lines cross the site in a north/south and east/west direction and
affect development of the site.
Prepared by HOK Consulting
May 1995
Project Code: 94-317-20
3.29
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.30
City of College Station
Utilization Plan
CARRABARRA TRACT
Site Overview
The Carrabarra Tract is located east of Texas Avenue at Southwestern Parkway and the future
Dartmouth Avenue extension. At just over 13 acres the amount of land available for
development can accommodate the City Hall program. as well as provide areas for future
expansion.
Access to the site is very good from both Texas Avenue and the By -Pass and construction of
Dartmouth Avenue will enhance public access.
There are no topographic/slope conditions which affect site development. No major stands of
trees impact the area required for construction.
Utilities serving the site are in place and capacities are adequate for the projected use.
Prepared by I-10K Consulting
May 1995
Project Code: 94-317-20
3.31
City of College Station
Utilization Plan
0 icao
300
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.32
City of College Station
Utilization Plan
y 1
WOLF PEN CREEK TRACT
Site Overview
The Wolf Pen Creek Tract is a 12.5 +/- acre site located south of the Wolf Pen Creek Park near
the intersection of Dartmouth Street and Colgate Drive.
A single access point to the site is from Dartmouth Street which may affect ingress / egress
during peak travel times.
Steep slopes of 7 - 15% gradients bisect the center of the site and may influence placement of
buildings and parking areas. A sewer line crosses the northern portion of the tract but may not
constrain development potential.
Two acres of the tract will be dedicated for construction of the new College Station Fire Station
while the remaining property may be available for City Hall uses. The site area can accept the
program areas as identified in Option 3 or 4.
Prepared by HOK Consulting
May 1995
Project Code: 94-317-20
3.33
City of College Station
Utilization Plan
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.34
City of College Station
Utilization Plan
TRACT 46 - SOUTH OF COLLEGE STATION POLICE STATION
Site Overview
This tract is located south of the Police Station and north of FM 2818. It is characterized as a
linear site with narrow frontage on FM 2818 and totals 12.50 acres.
The site can be accessed by both Texas Avenue and FM 2818. A large portion of the site falls
within the Bee Creek 100 year flood plain which affects potential location for building
development area.
Due to the narrow shape of the parcel nearest Bee Creek inefficient land areas impact building
and parking lot location. This parcel cannot accommodate the Option 3 site program but can
accept the Option 4 program requirements
Prepared by HOK Consulting
May 1995
Project Code: 94-317-.20
3.35
City of College Station
Utilization Plan
0 0 0
0
100
oO
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.36
City of College Station
Utilization Plan
TRACT 77 - FM 2818 and STATE HIGHWAY 6
Site Overview
This is a large 19.33 acre parcel located at the southwest corner of the FM 2818 and State
Highway 6 By- Pass intersection.
The site is accessed via a two lane drive crossing the upper third of the site which serves the
commercial property to the southeast. The road separates the site into two parcels but allows for
a suitable area for City Hall development.
There are no topographic or slope constraints to development although a small portion of the
eastern boundary falls within the 100 year flood plain.
Overall, the site can accommodate the program uses outlined in Option 3 or 4 and provide area
for future development if required.
Prepared by HOK Consulting
May 1995
Project Code: 94-317-20
3.37
City of College Station
Utilization Plan
• kly
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100
iaco
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
3.38
City of College Station
Utilization Plan
Needs
NEEDS quantify project requirements identified in the preceding
three sections. The project requirements are described in terms of
space, people, time and budget
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Space Projections
Division/Department
General Government
Administration -City Manager's Off.
Legal Office
City Secretary Council Office
Fiscal & Human Resources
Budget & Evaluation
Accounting/Payroll
Purchasing
Human Resources
Risk Management
Finance Admin.
Common Spaces
Computer Room
Council Chamber
Old Training Room
Municipal Court
Specialty Spaces
Court Room
Jury & Broak Room
Economic & Development Services
Econ. Developm., Planning and Engin.
Building inspection
G.IS
Community Development
0.7
275
Existing USF Existing GSF Pro•osed USF
Area/ Area/
Total Person Total Person
Year Year Year
1995 1998 2005
312
Pro•osed GSF
Year Year Year
1995 1998 2005
1,145 164 1,636 234 1,925 1,925 1,925 2,184 2,184 2,184
1,620 203 2,314 289 2,200 2,750 3,575 2,496 3,120 4,056
1,000 200 1,429 286 1,375 1,925 1,925 1,560 2,184 2,184
390 98 557 139 1,100 1,100 1,375 1,248 1,248 1,560
1,400 127 2,000 182 3,025 3,025 3,850 3,432 3,432 4,368
810 203 1157 289 1,100 1,100 1,650 1,248 1,248 1,872
1,335 191 1,907 272 1,925 2,475 2,475 2,184 2,808 2,808
270 135 386 193 550 825 1,100 624 936 1,248
495 165 707 236 825 825 825 936 936 936
220 220
1,560 1,560
1,025 1,025
1,300 163 1,857 232 2,200 2,475 2,750 2,496 2,808 3,120
1,120
780
4,180 182 5,971 260 6,325 7,700 9,350 7,176 8,736 10,608
1,775 197 2,536 282 2,100 2,100 2,100 2,248 2,248 2,248
370 74 529 106 1,375 1,375 1,925 1,560 1,560 2,184
1,700 243 2,429 347 1,925 2,200 2,475 2,184 2,496 2,808
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
4.2
City of College Station
Utilization Plan
Division/De • artment
Management Services Group
M.I.S
Public Relations
Utility Customer Service
Meter Services
Energy Management
Facility Maintenance
Print/Mail
Fire Department
EOC
Central Fire Administration
Public Services Department
Public Service Center
Police Department
Staff In the Office
Specialty Space
Parks & Recreation
Parks Operations
Forestry Division
ExistIne USF
Area/
Total Parson
1,180
0.7
Existing GSF
Area/
Total Person
84 1,686 120
440 220 629 314
4,355 198 6221 283
240 30 343 43
660 165 943 236
250 42 357 60
1,145 229 1,636 327
1,510 2,157
3,950 263 5,643 376
5,285 252 7,550 360
11,825
9,945
269 16,893 384
275
Proposed USF
Year Year Year
1995 1998 2005
312
Proposed GSF
Year Year Year
1995 1998 2005
3,850 4,675 4,950 4,368 5,304 5,616
550 1,100 1,375 624 1,248 1,560
3,300 3,450 3,600 3,300 3,450 3,600
720 900 1,100 1,000 1,125 1,375
1,100 1,650 1,925 1,248 1,872 2,184
600 700 800 1,872 2,184 2,496
1,375 1,650 1,650 1,560 1,872 1,872
1,510 2,157
4,125 4,125 4,675 4,680 4,680 5,304
5,775 6,600 8,525 6,552 7,488 9,672
21,770
12,100 14,300 17,050 13,728 16,224 19,344
9,945 10,920
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
4.3
dOU CITY OF COLLEGE STATION
FISCAL ADMINISTRATION DIVISION
0 P.O. BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77842
(409) 764-3555 Fax (409) 764-3571
MEMORANDUM
TO: Tom Brymer, Interim City Manager
FROM: Glenn Schroeder, Executive Director
Fiscal and Human R
DATE: June 2, 1995 •
SUBJECT: Facilities Study
Hellmuth, Obata & Kassabaum, Inc. (HOK) will be presenting the final report of
their facilities utilization plan. Their study identifies four alternatives for meeting
facilities needs for the city. The costs projected are anticipated to meet needs
for a three year window while at the same time looking at the potential needs for
a ten year planning horizon.
The four options presented have costs associated with them varying from $5.4
million to $11.7 million. Option 3 and 4 include as part of the net cost the sale of
the land and building of the current city hall site. Option 4 would have the least
risk involved in the sale because it could provide for the flexibility of a longer
selling period.
There are currently $2.8 million budgeted for projects included in this plan. The
funding has not been done, but was included in the forecast for debt service.
Additional funding would be necessary for all of the options. That additional
funding would be most appropriate from general government sources, i.e.
revenues, expenditure reduction, or general debt. I've attached a general
discussion of several financing considerations.
I've also included three possible scenarios for funding. If you have questions,
please call.
Facilities Plan
Summary of Options
Option 1
• Add one floor to existing City Hall
• New Utility Customer Service
• Renovate Central Fire Station
• Move Municipal Court
Option 2
• Add two floors to existing City Hall
• Add two floors to Central Fire Station
• Centralize most operations at current site
• May be limited in long-term flexibility
Option 3
• Consolidate all operations at new site
• Sell current City Hall site
- optimistic value $5,285,000
- low side value $1,725,000
• Great long range flexibility
$6,633,558
$5,426,960
$13,295,868
Net Cost $7,070,868
to
$11,570,868
Option 4
• Renovate current facility
• New Building for approximately 30,000 square feet
$8,408,509
• Additional 40,000 square feet to previous building $5,800,000
in ten years
• Sell current site Net Cost $8,208,509
- Optimistic $6,000,000 to
- Low side $2,500,000 $11,708,509
Financing Considerations
Possible Sources
• Current revenues
• Bonds, both General Obligation (G.O.) and Utility Revenue Bonds (U.R.B.)
- G.O. bonds must be authorized by voters
- U.R.B. probably wouldn't be appropriate for much of the building.
• Certificate of Obligation
• Lease/Purchase
- typically more expensive type of financing
Current Resources
• $2,000,000 currently budget as part of Utilities CIP (bonds have not been
issued)
• $200,000 currently budgeted for facilities building (certificates of obligation
have not been issued.)
• $600,000 currently budgeted for renovation (certificates of obligation have
not been issued.)
Other Considerations
• Each 1 1 of tax rate generates about $150,000 annually.
• Each $1,000,000 of debt/lease value would need about $100,000 of annual
revenues.
Scenario 1
Option 4 selected
• New building costs and renovation $8,408,509
• Currently budgeted funds (2,800,000)
• Additional funding needed $5,608,509
(Debt issuance or lease/purchase would
require annual funds of $560,000 for 15
years)
- tax rate equivalent of 3.75¢
Scenario 2
Option 3 selected with current site selling for $5,285,000.
• New building costs and site $13,295,868
• Currently budgeted funds (2,800,000)
• Land and building sale (5,285,000)
• Additional funding needed $5,210,868
(Would require annual funds of
$520,000 for 15 years)
- tax rate equivalent of 3.4$
Scenario 3
Option 3 selected with current site selling for $1,725,000 minimal amount.
• New building costs and site $13,295,868
• Currently budgeted funds (2,800,000)
• Land and building sale (1,725,000)
• Additional funding needed $8,770,868
(Would require annual funds of
$880,000 for 15 years)
- tax rate equivalent of 5.8¢
City of College Station
Utilization Plan
Problem Statements
The statement of the problem is the link between problem definition
and problem solution. They summarize the essence and uniqueness
of the project.
Problem statements for this project take the form of solution criteria
that the proposed strategic facility plan must meet.
The following seven solution criteria were used to evaluate the
planning options considered.
Accessibility refers to the ease of vehicular and pedestrian access in
relationship to the location and the entry sequence to the building.
Flexibility is the criterium that measures how well the internal
spaces can adapt to changes in demand, staff, uses.
Optimum Adjacencies reflects the degree to which departmental
relationships are accommodated.
Visibility refers to the image and identity the building presents to
the citizens externally.
Adequacy of available parking to accommodate visitors and
employees is another category.
Cost evaluates the investment from a long-range perspective.
Disruption/Relocation considers the impact construction and/or
renovation will have on operations.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
5.1
City of College Station
Utilization Plan
Option Analysis
This section of the document contains a brief description of each of
the options analyzed followed by preliminary analysis of total
budget requirements and scoring of each option against the criteria
established in section 5.0.
These options have been developed for the purpose of testing
feasibility only. Each represents a logical approach to meeting the
space requirements of the City of College Station. However, exact
locations of the departments within buildings are not identified, nor
is the "test fit" of option 4 intended to be final. More specific designs
will be needed in future phases.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
6.1
City of College Station
Utilization Plan
Budget Analysis
The budget analysis is included as part of each option evaluation.
The budget items are described here.
A. Building Cost: includes all costs of construction within five feet
of the building line; all items required by codes (fire extinguishers,
cabinets, fire alarm systems, etc.); and, items normally found in
buildings regardless of type (drinking fountains).
B. Fixed Equipment: includes all equipment items which may be
installed before completion of the building and which are part of the
construction contract, such as lockers, food service equipment, fixed
seating, fixed medical equipment, security equipment, stage
equipment, stage lighting, etc.
C. Site Development: includes all work required which lies within
the site boundary and five feet from the edge of the building, i.e.
grading and fill, fencing, electronic perimeter system, roads and
parking, utilities, landscape development, athletic fields, walks, site
lighting, street furniture, site graphics, on -site sewage treatment
plant, unusual foundation conditions.
D. Total Construction: this represents the total budget for
construction, usually the contract documents' base bid.
E. Site Acquisition and/or Demolition: money budgeted for
purchasing the project site and/or demolition of existing structures.
F. Movable Equipment: this category includes all movable
equipment and furniture items, but does not include operational
equipment (i.e. microscopes, library books, etc., purchased from
operating funds).
G. Fees: costs of architectural and engineering services and of
consultant services.
H. Contingency: a percentage of the total construction cost is
included to serve as a planning contingency, bidding contingency
and construction reserve (change orders, etc.).
J. Administrative Costs: items the owner is responsible for during
the planning process, i.e., legal fees, site survey, soil testing,
insurance, material testing.
K. Total Budget: this represents the total budget required to occupy
the new facility and/or renovated areas.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
6: 1A
City of College Station
Utilization Plan
Option 1
Scope
Assumes that Fire Station #1 will be vacated. Moves GIS, Planning
& Engineering to the space left by the Fire Station #1.
Adds one floor to City Hall to decompress existing departmental
areas and to allow about 3,600 USF of future expansion capacity.
Relocates the Utility Customer Service function to a new facility, thus
decentralizing the City Hall Operations.
Releases the parking problem at the Police Building and Public
Services lot by moving the Municipal Courts to a new location.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
6.2
City of College Station
Utilization Plan
Option 1
Division/Department
Area (USF) Area (GSF)
88%
Council Office -City Secretary
1,925
2,188
Administration -City Manager
1,925
2,188
Legal Office
2,750
3,125
Public Relations
1,100
1,250
Finance Administration
825
938
Budget & Evaluation
1,100
1,250
Accounting & Payroll
3,025
3,438
Purchasing
1,100
1,250
Risk Management
825
938
Human Resources
2,475
2,813
MIS
4,675
5,313
Building Inspection
2,475
2,813
Planning & Engineering
7,700
8,750
GIS
1,375
1,563
Utility Customer Services
3,450
3,920
Meter Services
900
1,023
Facility Maintenance
700
795
Print/Mail
1,650
1,875
Energy Management
1,650
1,875
Municipal Court
2,475
3,300
Community Development
2,200
2,500
Council Chambers
1,560
1,773
Training Room
1,025
1,165
Fire Administration
3,850
4,375
EOC
1,510
1,716
Police Department
21,770
24,739
Lincoln Shop
2,700
3,000
Southwood Shop
2,700
3,000
Central Park Shop
2,700
3,000
Public Service Center
6,600
7,500
Sanitation Storage & Forestry
10,000
11,111
Total USF Renovated/Relocated
Total GSF New Construction
Future Internal Growth Capability
New Office Building Total GSF
New Industrial Building Total GSF
Proposed Location
City Hall Central Fire New Same Building
(USF) (USF) Construction Location
32,655 12,160 (GSF)
1,925
1,925
2,750
1,100
825
1,100
3,025
1,100
825
2,475
4,675
2,475
7,700
1,375
3,920
1,023
795
1,875
1,875
3,300
2,200
1,560
1,025
3,850
1,510
21,770
3,000
3,000
3,000
6,600
11,111
28,985
12,925
26,900
35,880
3,670
-765
5,289
14,111
6,3
Strategic Options Evaluation
Option 1
Score
High 10
9
8
7
6
Average 5
4
3
2
1
Poor 0
Scoring Results Chart
Evaluation Criteria
Optimum Disruption/
Accessibility Flexibility Adjacencies Visibility Perking Relocation Cost
6 5 5 5 6 5 6
6
5
5
5
6
6
5
Cost
Accessibility
10
9
e
7
Flexibility
Disruption/ Relocation '�i� ' Optimum Adjacencies
Parking
Visibility
1 0 -
9
e
7
e-
5
4
3
2
1
0
Accessibility Flexibility Optimum
Adjacencies
Visibility Parking Disruption/
Relocation
Cost
6.4
Preliminary Cost Estimate Analysis
College Station Utilization Plan -- OPTION 1
City Hall Renovation
Total Building Addition USF
Total Building Renovation USF
a. Building Cost Addition
a.1 Building Cost Renovation
b. Fixed Equipment
c. Site Development
Addition of 1 floor
6790
25,865
32,655
$/SF
Remarks
85.00 $577,150
50.00 $1,293,250
4% 2.29 $74,816
1.53 $50,000
d. Total Construction Cost
61 $1,995,216
e.
f.
9.
h.
J.
Site Acquisition
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
20%
7%
10%
2%
$0
$115,430
4.28 $139,665
6.11 $199,522
1.22 $39,904
k. Total Budget Required
Central Fire Renovation
Existing Fire Admin. USF
Total Station USF
Total High Bay USF
a. Building Cost Station
a.1 Building Cost High Bay Area
b. Fixed Equipment 4%
c. Site Development 0%
73 $2,489,737
3,850
3,450 approximately
4,860 approximately
12,160
$/SF $
$50 for core & shell,$35 for interior
Includes sound system for Chambers
Ramps, signage, curbs; 2 additional
drive -up window lanes for Utility
Customer Billing not accomodated.
No modifications
Remarks
30.00 $103,500
35.00 $170,100
23 $273,600
1.20 $10,944
0.00 $0 No cars added
d. Total Construction Cost
34 $284,544
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
$0
20% 4.50 $54,720
7% 1.64 $19,918 No financing, no interest, etc...
15% 3.51 $42,682
2% 0.47 $5,691
k. Total Budget Required
49 $407,555
6.5
Police Building
Total Building Renovation USF 2,475
$/SF
a. Building Cost Renovation
b. Fixed Equipment
c. Site Development
$ Remarks
30.00 $74,250 Space vacated by Municipal Court
4% 1.20 $2,970
0.00 $0
d. Total Construction Cost
31
$77,220
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
5%
2%
0
2.18
1.56
0.62
$0
$14,850
$5,405
$3,861
$1,544
k. Total Budget Required
New Office Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
4%
10%
42 $102,881
19,670 approximately
$/SF
Remarks
90.00
3.60
9.00
$1,770,300
$70,812
$177,030
d. Total Construction Cost
103 $2,018,142
e.
f.
g•
h.
j•
Site Acquisition, 1.65 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
20%
7%
15%
2%
2.5
18.00
7.18
15.39
2.05
$180,000
$354,060
$141,270
$302,721
$40,363
k. Total Budget Required
New Industrial Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
4%
10%
148 $3,036,556
14,000 approximately
$/SF
$ Remarks
25.00 $350,000 $10 for shell,$15 for foundation
1.00
2.50
$14,000
$35,000
d. Total Construction Cost
29
$399,000
e.
f.
g•
h.
J.
Site Acquisition, 1.5 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
2.00 $130,000
$0
5% 1.43 $19,950
10% 2.85 $39,900
2% 0.57 $7,980
k. Total Budget Required
35 $596,830
GRAND TOTAL
$6,633,558
6.i
City of College Station
Utilization Plan
Option 2
Scope
Assumes that Fire Station #1 will be vacated.
Adds two floors to the City Hall building and two to the Central Fire
Station thus centralizing all the Operations including Municipal
Courts into one complex.
Creates flexibility internally, allowing growth of approximately 6,700
USF.
Creates a challenge for parking operations and utility customer
services drive -through access.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
6.7
City of College Station
Utilization Plan
Option 2
Division/Department
Area (USF) Area (GSF)
88%
Council Office -City Secretary
1,925
2,188
Administration -City Manager
1,925
2,188
Legal Office
2,750
3,125
Public Relations
1,100
1,250
Finance Administration
825
938
Budget & Evaluation
1,100
1,250
Accounting & Payroll
3,025
3,438
Purchasing
1,100
1,250
Risk Management
825
938
Human Resources
2,475
2,813
MIS
4,675
5,313
Building Inspection
2,100
2,386
Planning & Engineering
7,700
8,750
GIS
1,375
1,563
Utility Customer Services
8,125
9,233
Meter Services
900
1,023
Facility Maintenance
2,075
2,358
Print/Mail
1,650
1,875
Energy Management
1,650
1,875
Municipal Court
2,475
2,813
Community Devlopment
2,200
2,500
Council Chambers
3,000
3,409
Training Room
1,025
1,165
Fire Administration
3,850
4,375
EOC
1,510
1,716
Police Department
21,770
24,739
Lincoln Shop
2,700
3,000
Southwood Shop
2,700
3,000
Central Park Shop
2,700
3,000
Public Service Center
6,600
7,500
Sanitation Storage & Forestry
10,000
1 1 ,1 1 1
Total USF Occupied
Total GSF New Construction
Office Subtotal
Industrial Subtotal
Future Internal Growth Capability
Proposed Location
New Same
City Hall Central Fire Construction Building
(USF) (USF) (GSF) Locaction
39,445 20,060
1,925
1 ,925
2,750
1,100
825
1,100
3,025
1,100
825
2,475
4,675
2,100
7,700
1,375
8,125
900
2,075
1,650
1,650
2,475
2,200
3,000
1,025
3,850
1,510
21,770
3,000
3,0001
3,000
6,600'
38,900
20,950
35,880
0
545
-890
Strategic Options Evaluation
Option 2
Score
High 10
9
8
7
6
Average 5
4
3
2
i
Poor 0
Scoring Results Chart
- Evaluation Criteria
Optimum Disruption/
Accessibility Flexibility Adjacencies Visibility Parking Relocation
6 6 7 6 4 2
7
6
6
Disruption/ Relocation
8
Accessibility
to
9
e
7
Cost
6
6
4
2
Flexibility
Parking Visibility
Optimum Adjacencies
Accessibility Flexibility Optimum Visibility Parking Disruption/
Adjacencies Relocation
Preliminary Cost Estimate Analysis
College Station Utilization Plan -- OPTION 2
City Hall Renovation
Total Building Addition USF
Total Building Renovation USF
a. Building Cost Addition
a.1 Building Cost Renovation
b. Fixed Equipment
c. Site Development
4%
Addition of 2 floors
13,580
25,865
39,445
$/SF
$ Remarks
85.00
50.00
2.48
1.27
$1,154,300
$1,293,250
$97,902
$50,000
d. Total Construction Cost
66 $2,595,452
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
10%
2%
$0
$230,860
4.61 $181,682
6.58 $259,545
1.32 $51,909
k. Total Budget Required
78 $3,319,448
Central Fire Renovation
Total Building Addition USF
Existing Fire Admin USF
Total Station Renovation USF
Total High Bay Renovation USF
a. Building Cost Station
a.1 Building Cost High Bay Area
a.2 Building Addition
b. Fixed Equipment 4%
c. Site Development 0%
Addition of 2 floors
7,900 approsimately
3,850
3,450 approximately
4,860 approximately
20,060
$/SF
$50 for core & shell,$35 for interior
Includes sound system for Chambers
Ramps, signage, curbs; 2 additional
drive -up window lanes for Utility
Customer Billing not accomodated.
No modification
$ Remarks
30.00
35.00
45.98
$103,500
$170,100
$363,250
39.29 $636,850
1.27 $25,474
0.00 $0 No cars added
d. Total Construction Cost
e.
f.
g•
h.
j•
Site Acquisition
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
20%
7%
15%
2%
31
6.35
2.31
4.95
0.66
$662,324
$0
$127,370
$46,363
$99,349
$13,246
k. Total Budget Required
59 $948,652
Police Building
Total Building Renovation USF 2,475
$/SF
a. Building Cost Renovation
b. Fixed Equipment
c. Site Development
$ Remarks
30.00 $74,250 Space vacated by Municipal Court
4% 1.20 $2,970
0.00 $0
d. Total Construction Cost
31
$77,220
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
5%
2%
0
2.18
1.56
0.62
$0
$14,850
$5,405
$3,861
$1,544
k. Total Budget Required
New Office Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
42
0
$/SF
$102,881
$ Remarks
0.00
4% #DIV/0!
10% #DIV/0!
$0
$0
$0
d. Total Construction Cost
#DIV/0!
$0
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
15%
2%
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
$0
$0
$0
$0
k. Total Budget Required
New Industrial Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
4%
10%
#DIV/0!
14,000 approximately
$/SF
$0
$ Remarks
25.00 $350,000 $10 for shell,$15 for foundation
1.00
2.50
$14,000
$35,000
d. Total Construction Cost
29
$399,000
e.
f.
g•
h.
j•
Site Acquisition, 1.5 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
5%
10%
2%
2.00 $130,000
$0
1.43 $19,950
2.85 $39,900
0.57 $7,980
k. Total Budget Required
35 $596,830
GRAND TOTAL
$4,967,810
Page 2 of 2
i
City of College Station
Utilization Plan
Option 3
Scope
Consolidates all Operations into a new complex at a single location.
Provides the opportunity to create a long-range master plan that
relocates Operations in phases.
Considers the sale of prime property presently occupied by City
Hall.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Option 3
Division/Department
Proposed Location
City New
Hall Central Construction Same Building
(USF) Fire (USF) (GSF) Location
Area (USF) Area (GSF) 25,865 12,160
88%
Council Office -City Secretary
Administration -City Manager
Legal Office
Public Relations
Finance Administration
Budget & Evaluation
Accounting & Payroll
Purchasing
Risk Management
1,925
1,925
2,750
1,100
825
1,100
3,025
1,100
825
2,188
2,188
3,125
1,250
938
1,250
3,438
1,250
938
Human Resources
2,475
2,813
MIS
4,675
5,313
Building Inspection
2,100
2,386
Planning & Engineering
GIS
7,700
1,375
8,750
1,563
Utility Customer Services
Meter Services
8,125
900
9,233
1,023
Facility Maintenance
2,075
2,358
Print/Mail
1,650
1,875
Energy Management
1,650
1,875
Municipal Court
2,475
2,813
Community Development
2,200
2,500
Council Chambers
3,000
3,409
Training Room
1,025
1,165
Fire Administration
EOC
3,850
1,510
4,375
1,716
Police Department
21,770
24,739
Lincoln Shop
Southwood Shop
Central Park Shop
2,700
2,700
2,700
3,000
3,000
3,000
Public Service Center
6,600
7,500
Sanitation Storage & Forestry
10,000
11,111
2,188
2,188
3,125
1,250
938
1,250
3,438
1,250
938
2,813
5,313
2,386
8,750
1,563
9,233
1,023
2,358
1,875
1,875
2,813
2,500
3,409
1,165
4,375
1,716
21,770
3,000
3,000
3,000
6,600
Total USF Occupied
Total GSF New Construction
Office Subtotal
Industrial Subtotal
Future Internal Growth Capability
34,370
83,838
69,727
14,111
25,865
12,160
6./3
Strategic Options Evaluation
Option 3
Score
High 10
9
8
7
6
Average 5
4
3
2
1
Poor 0
Scoring Results Chart
Evaluation Criteria
Optimum Disruption/
Accessibility Flexibility Adjacencies Visibility Parking Relocation Cost
9 9 9 9 9 8 6
9
9
9
9
Accessibility
10
9
8
Cost Flexibility
9
8
6
Disruption/ Relocation
Parking
Visibility
Optimum Adjacencies
Accessibility Flexibility Optimum Visibility Perking Disruption/ Cost
Adjacencies Relocation
6./0
Preliminary Cost Estimate Analysis
College Station Utilization Plan -- OPTION 3
City Hall Renovation
Total Building Renovation USF
a. Building Cost Addition
a.1 Building Cost Renovation
b. Fixed Equipment
c. Site Development
25,865
25,865
$ISF
$ Remarks
0.00
0.00
0.00
0.00
$0
$0
$0
$0
d. Total Construction Cost
0
$0
e.
f.
g•
h.
j•
Site Acquisition
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
($3,500,000) Residual value of building.
20% 0.00 $0
7% 0.00 $0
10% 0.00 $0
2% 0.00 $0
k. Total Budget Required
Central Fire Renovation
Existing Fire Admin USF
Total Station USF
Total High Bay USF
a. Building Cost Station
a.1 Building Cost High Bay Area
a.2 Building Addition
b. Fixed Equipment
c. Site Development
4%
0%
0 ($3,500,000)
3,850
3,450 approximately
4,860 approximately
12,160
$/SF
$ Remarks
0.00
0.00
0.00
0.00
0.00
0.00
$0
$0
$0
$0
$0
$0
d. Total Construction Cost
0
$0
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
($1,725,000) Residual value of building.
20% 0.00 $0
7% 0.00 $0
15% 0.00 $0
2% 0.00 $0
k. Total Budget Required 0 ($1,725,000)
6 is
Police Building
Total Building Renovation USF 2,475
$/SF
a. Building Cost Renovation
b. Fixed Equipment
c. Site Development
$ Remarks
30.00 $74,250 Space vacated by Municipal Court
4% 1.20 $2,970
0.00 $0
d. Total Construction Cost
31
$77,220
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
5%
2%
0
2.18
1.56
0.62
$0
$14,850
$5,405
$3,861
$1,544
k. Total Budget Required
New Office Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
4%
10%
42 $102,881
69,900
$/SF
$ Remarks
90.00
3.60
9.00
$6,291,000
$251,640
$629,100
d. Total Construction Cost
103 $7,171,740
e.
f.
9.
h.
j•
Site Acquisition, 10.14 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
20%
7%
15%
2%
18.00
7.18
15.39
2.05
$1,400,000
$1,258,200
$502,022
$1,075,761
$143,435
k. Total Budget Required
New Industrial Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
4%
10%
145 $11,551,158
14,000 approximately
$/SF
$ Remarks
25.00 $350,000 $10 for shell,$15 for foundation
1.00
2.50
$14,000
$35,000
d. Total Construction Cost
29
$399,000
e.
f.
9.
h.
J.
Site Acquisition, 2.0 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
5%
10%
2%
2.00
1.43
2.85
0.57
$175,000
$0
$19,950
$39,900
$7,980
k. Total Budget Required
35 $641,830
GRAND TOTAL
$7,070,868
City of College Station
Utilization Plan
Option 4
Scope
Creates Phase One of a long-range master plan that will consolidate
all Operations.
A. Relocates the Utility Customer Service and Development Services
functions to a new facility.
B. Minimizes the renovation at the City Hall location since the
administrative departments will remain there for a period of
approximately three years.
C. Assumes that the Fire Station #1 will vacate its present location,
however, does not renovate the left over space minimizing
investment on property which will be sold.
D. Retains the Municipal Court at its present location for the next
three years and then moves it to the new location.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
4.11
City of College Station
Utilization Plan
Option 4
Division/Department
Proposed Location
New
City Hall Central Construction Same Building
(USF) Fire (USF) (GSF) (USF)
Area (USF) Area (GSF) 25,865 12,160
Council Office -City Secretary
1,925
88%
2,188
Administration -City Manager
1,925
2,188
Legal Office
2,750
3,125
Public Relations
1,100
1,250
Finance Administration
825
938
Budget & Evaluation
1,100
1,250
Accounting & Payroll
3,025
3,438
Purchasing
1,100
1,250
Risk Management
825
938
Human Resources
2,475
2,813
MIS
4,675
5,313
Building Inspection
2,100
2,386
Planning & Engineering
7,700
8,750
GIS
1,375
1,563
Utility Customer Services
8,125
9,233
Meter Services
900
1,023
Facility Maintenance
2,075
2,358
Print/Mail
1,650
1,875
Energy Management
1,650
1,875
Municipal Court
2,475
3,300
Community Development
2,200
2,750
Council Chambers
1,560
1,773
Training Room
1,025
1,165
Fire Administration
3,850
1,510
4,375
1,716
BCC
Police Department
21,770
24,739
Lincoln Shop
2,700
3,000
Southwood Shop
2,700
3,000
Central Park Shop
2,700
3,000
Public Service Center
6,600
7,500
Sanitation Storage & Forestry
10,000
11,111
Total USF Occupied
Total GSF of New Construction
Office Subtotal
Industrial Subtotal
Future Internal Growth Capacity
1,925
1,925
2,750
1,100
825
1,100
3,025
1,100
825
2,475
4,675
2,386
8,750
1,563
9,233
1,023
2,358
1,875
1,875
2,475
2,200
1,560
1,165
3,850
1,510
21,770
3,000
3,000
3,000
6,600
25,485
38,355
44,338
30,227
380
8,310
6,0
Strategic Options Evaluation
Recommended Option
Score
High 10
9
8
7
6
Average 5
4
3
2
1
Poor 0
Scoring Results Chart
Evaluation Criteria
Optimum Disruption/
Accessibility Flexibility Adjacencies Visibility Parking Relocation Cost
9 9 9
9 9 7 9
9
9
9
9
9
9
7
Cost
Disruption/ Relocation
Parking
Accessibility
10
9
Flexibility
Visibility
Optimum Adjacencies
10
9
6
7
6
6
4
3
2
1
0
Accessibility Flexibility Optimum Visibility Parking Disruption/ Cost
Adjacencies Relocation
Page 1
City of College Station
Utilization Plan
Based on the preceding analysis, this has been identified as the
preferred alternative for the City of College Station to pursue. The
following "Stack and Block" diagrams present a test fit of the
departments identified for location in the existing facilities.
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
Departmental Legend
000
T
\ 2
City Council Office
City Manager Office
Community Development
Human Resources
Second Floor
Public Relations
Z
ƒ
/
Risk Management
1
��/
d
First Floor
19,075 USF 26,835 GSF
Fire Station #1
Depai Entental Legend
0
1,510 L1SF 2158 GSF
0
6.2
Departmental Legend
o 41
o »
.i
BREAK AREA
0
_
tt
J O
0
Preliminary Cost Estimate Analysis
College Station Utilization Plan -- OPTION 4
City Hall Renovation
Total Building Renovation USF
a. Building Cost Renovation
b. Fixed Equipment
c. Site Development
25,865
$/SF
$ Remarks
50.00 $1,293,250
4% 2.00 $51,730 Includes sound system for Chambers
1.93 $50,000 Ramps, signage, curbs...
d. Total Construction Cost
54 $1,394,980
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
10%
2%
$0
$258,650
3.78 $97,649
5.39 $139,498
1.08 $27,900
k. Total Budget Required
Central Fire Renovation
Existing Fire Admin USF
Vacated Fire Station Space USF
Vacated High Bay Space USF
a. Building Cost Station
b. Fixed Equipment
c. Site Development
74 $1,918,676
3,850
3,450 approximately
4,860 approximately
12,160
$/SF
No modification
No modification
No modification
Remarks
0.00
4% 0.00
0.00
$0
$0
$0
d. Total Construction Cost
$0
e. Site Acquisition
f. Moveable Equipment
g. Professional Fees
h. Contingencies
j. Administrative Costs
20%
7%
15%
2%
0.00
0.00
0.00
0.00
$0
$0
$0
$0
k. Total Budget Required
0 $0
Police Building
Total Building Renovation USF 2,475
$/SF
a. Building Cost Renovation
b. Fixed Equipment
c. Site Development
$ Remarks
30.00 $74,250 Space vacated by Municipal Court
4% 1.20 $2,970
0.00 $0
d. Total Construction Cost
31 $77,220
e.
f.
g.
h.
j.
Site Acquisition
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
20%
7%
5%
2%
0
2.18
1.56
0.62
$0
$14,850
$5,405
$3,861
$1,544
k. Total Budget Required
New Office Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
4%
10%
42 $102,881
30,230 approximately
$/SF $
Remarks
90.00
3.60
9.00
$2,720,700
$108,828
$272,070
d. Total Construction Cost
103 $3,101,598
e.
f.
9.
h.
J•
Site Acquisition, 10.14 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
20%
7%
15%
2%
18.00
7.18
15.39
2.05
$1,400,000
$544,140
$217,112
$465,240
$62,032
k. Total Budget Required
New Industrial Type Construction
Total Building GSF
a. Building Cost
b. Fixed Equipment
c. Site Development
145 $5,790,122
14,000 approximately
$/SF
$ Remarks
25.00 $350,000 $10 for shell,$15 for foundation
4% 1.00 $14,000
10% 2.50 $35,000
d. Total Construction Cost
29 $399,000
e.
f.
g.
h.
J•
Site Acquisition, 1.5 Acres
Moveable Equipment
Professional Fees
Contingencies
Administrative Costs
2.00 $130,000
$0
5% 1.43 $19,950
10% 2.85 $39,900
2% 0.57 $7,980
k. Total Budget Required
35 $596,830
GRAND TOTAL
$8,408,509
City of College Station
Utilization_Plan
Appendix
Meeting Attendance
March 9,1995
Executive Committee
8:30 a.m.
Tim Terry, HOK Consulting
Sofia Fonseca, HOK Consulting
Glenn Schroeder, Exec. Dir. F&HR
Roxanne Nemcik, Legal
Tom Brymer
Linda Piwonika
John Woody, Operations Group
214.739.6688
713.552.2375
409.764.3553
409.764.3507
409.764.3485
409.764.3485
409.764-3689
March 9,1995 1:30 p.m.
Public Works
Mark Smith, Dir. Public Services
Tim Terry, HOK Consulting
Sofia Fonseca, HOK Consulting
409.764.3692
214,739.6688
713.552.2375
Meeting Interviews
March 8,1995 8:00 a.m.
Finance - HR - Municipal Court
Tim Terry, HOK Consulting
Sofia Fonseca, HOK Consulting
Charles Cryan, CS
214.739.6688
713.552.2375
409.764.1979
9:00 a.m.
Management Services
Bruce Albright
Tim Terry, HOK Consulting
Sofia Fonseca, HOK Consulting
409.764.3523
214.739.6688
713.552.2375
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Parks 10 a.m.
Steve Beachy, Dir. Parks
Tim Terry, HOK Consulting
Sofia Fonseca, HOK Consulting
409.764.3413
214.739.6688
713.552.2375
Development Services 11:00 a.m.
Elrey Ash, Dir. E.P.
Tim Terry, HOK Consulting
Sofia Fonseca, HOK Consulting
409.764.3570
214.739.6688
713.552.2375
Fire 1:00 p.m.
Bill Kennedy 409.764.3705
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
City of College Station
Utilization Plan
Issues
What are the City's goals?
What is the budget?
Answered by each department and, included in the Facts Section.
$2,000,000 Utilities
$ 200,000 Facilities
$ 600,000 Renovation
Is the Conference Center part of this study?
No
Where are the utilities' drive-through's located?
City Hall
Will the majority of services now housed at the City Hall complex remain at that site?
Not necessarily.
Which parts of the building will be public?
See each department within Facts Section.
Is the Community Development Office part of the study?
No, but it was included during the squa.tters' week for efficiency
purposes although it's outside of scope
Are the 25 admin., located in a separate building at Central Park, and the recreation staff part of
the study?
No.
What parts of the building will be semi-public or private?
See Facts Section.
When do we move up 2 floors at the Police Building?
If the Police department is consolidated into a centralized location as
part of the long- range Master Plan, going up does not seem necessary
at this location.
Will there be other substations for the police?
Possibly in the future.
How many parking units exist today? A total of 206 spaces.
East Lots 145 spaces
South Lot 47
Fire Station 14
Prepared by HOK Consulting
March 1995
Project Code: 94-317-20
7.3
City of College Station
Strategic Facilities Planning Proposed "Squatters" Schedule
LEGEND
Ell All Participants
ElDepartment or Group
Optional Meetings
Tuesday
3/7/95
Wednesday
3/8
Thursday
3/9
Friday
3/10
Saturday
3/11
8:00
HOK Set-up Time
Division Manager
Interview 5
Program Review
Project Steering
Commitee
9:00
Initiation Meeting
& Goal Setting
Division Manager
Interview 6
HOK Work Session
Option
10:00
Space Needs &
p
Executive
Commitees
Division Manager
Interview 7
H
HOK Work Session
Program
Development &
Analysis
Development &
Analysis
11:00
Division
interview Kick -Division
off
Manager
Interview 8
:w/2irFA.j,
Division Manager
interview 1
HOK Work
Session
Summarize
Program Data for
Review
and Approval
HOK Work Session
Option
Development &
Analysis
Option Review &
Selection of
Preferred Direction
2:00
Division Manager
Interview 2
Project Steering
Commitee
3:00
Division Manager
Interview 3
Presentation of,
Preferred
Direction
4:00
Division Manager
Interview 4
----
Progress
Review I
Steering Commitee I
----J
Clean up & Travel
Prepared by HOK
Printed 3/16/95 1,4
City of College Station, Texas
SPACE UTILIZATION ANALYSIS
Proposed
PROJECT SCHEDULE
Information Collection
Weeks 1 and 2
Inventory existing People, Facilities, and Projects.
Goal Setting
Week 3
Meet with client and state the project goals.
Prepare and distribute questionnaire.
Information Analysis
Week 4
City representatives complete and return questionnaires.
Tabulate and analyze inventory of People, Facilities, and Projects.
Week 5
Document data received from questionnaires.
Prepare for on -site interviews.
O n -Site Interviews "Squatters"
Week 6
Validate planning criteria.
Prepare planning strategies.
Test strategies with Block plans.
Documentation
Week 7
Prepare and distribute draft planning document for client review.
Week 8
Incorporate client comments and publish final planning recommendations.
Hellmuth, Obata & Kassabaum, Inc.
January 20, 1995
City of College Station
Utilization Plan
Division/Department
General Government
Administration -City Manager's Off.
City Manager
Assistant City Manager
Executive Director
Executive Assistant
Assistant to CM
Staff Assistant
Secretary
Legal Office
City Attorney
Sr. Asst. Atty.
Asst. Attys.
Legal Assts.
Secretary
City Secretary Council Office
Major
City Secretary
Assistant City Secretary
Secretary
Secretary
Staff Assistant
Record Clerk
1,995
1,998
2.005
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Thal
18
2
0
20
23
1
0
24
26
1
0
27
7
7
7
7
7
7
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
7
1
8
9
1
10
12
1
13
1
1
1
1
1
1
3
4
6
2
3
4
1
1
1
4
1
5
7
7
7
7
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Page 1
City of College Station
Utilization Plan
Division/Department
Fiscal & Human Resources
Budget & Evaluation
Accounting/Payroll
Purchasing
Human Resources
Director of HR
Assist. Dir. of HR
Personnel Analyst
Sr. Secretary
Pt. Time Sec./Rec.
Emp/Recruit Coord.
Benefits Coord.
Receptionist
Secretary
Risk Management
Finance Admin.
Common Spaces
Computer Room
Council Chamber
Old Training Room
Municipal Court
Specialty Spaces
Court Room
Jury & Break Room
1,995
1,998
2,005
PS
TS SS
Total
PS TS
SS
Total
PS TS
SS
Mal
39
11
2 0
43
11
3 0
51
3
1
4
3
1
4
3
2
5
11
11
14
4
4
6
5
2
7
8
1
9
8
1
9
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
1
1
1
1
1
1
1
1
2
3
4
3
3
3
8
9
10
Page 2
City of College Station
Utilization Plan
Division/Department
Economic & Development Services
Econ. Developm., Planning and Engin.
A. Economic Development Administration
Director
Staff Assistant
Policy Analyst
Receptionist
Secretary
B. Development Services -Planning
City Planner
Senior Planner
Transportation Planner
Staff Planner
Development Coordinator
Planning Tech
Transportation Tech
Additional Staff Plan
Additional Transportation Tech
C. Engineering
Work In Office
City Engineer
Assistant City Engineer
Staff Engineer
Intern
Work Out of Office
Inspector
Building Inspection
Work In the Office
Bldg. Official
Code Ent. Coord.
Plans Examiner
Clerk
Work Out of the Office
Bldg. Inspectors
Bldg. Technicians
G.I.S
GIS Coordinator
Mapping
Technicians
Graphics Spec
Community Development
1,995
1.998
2,005
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Mal
39
5
0
44
46
4
0
50
54
5
0
59
19
4
23
24
4
28
29
5
34
5
5
7
7
8
8
1
1
1
1
1
1
1
1
1
1
2
2
1
2
3
7.
7
8
8
9
9
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
7
4
11
9
4
13
12
5
17
9
9
12
1
1
1
1
1
1
3
3
5
4
4
5
2
"2
4
4
5
5
9
9
9
9
9
9
4
4
4
1
1
1
1
1
1
1
1
1
1
1
1
5
5
5
4
4
5
4
5
1
1
1
4
1
5
5
5
7
7
1
1
1
1
1
2
2
2
2
1
1
2
7
7
8
8
9
9
Page 3
7.0
City of College Station
Utilization Plan
Division/Department
Management Services Group
M.I.S
Information Service Mgr.
Micro Specialist I
Micro Specialist II
Computer Operator
System Analysts:
`Finance & Courts
'Public Safety
'Network Analyst
'CIS Analyst
*GIS/Util Map analyst
*Imaging Analyst
Receptionist
Imaging Clerks
Public Relations
PR & Mktg Mgr.
PR Assistant
Cable Mgr.
A/V
PR Secretary
Utility Customer Service
Office Manager
Staff Assistant
Secretary
Customer Service Sup
Customer Service Rep
Senior Customer Rep
1,995
1,998
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Thal
59
2
0
61
71
1
0
72
77
0
2
79
13
1
14
17
17
16
2
18
1
1
1
1
1
1
2
3
3
1
1
1
1
1
1
2
2
2
1
1
1
3
3
3
1
1
1
1
1
1
1
1
1
2
2
2
3
1
4
5
5
1
1
1
1
1
1
1
1
1
1
1
22
22
23
23
24
24
1
1
1
1
1
1
1
1
1
1
1
1
15
16
17
3
3
3
Page 4
7.9
City of College Station
Utilization Plan
Division/Department
Meter Services
Staff Out of Office
Meter Reader
Sr. Meter Reader
Service Technician
Staff In the Office
Reading Coordinator
Supervisor
Energy Management
Energy Auditor
Assist. Director
Sr. Secretary
Receptionist
1,995
PS TS SS
8
4
2
1
1
4
2
1
Facility Maintenance 6
Supervisor 1
Service Technicians 5
Print/Mall 4 1
Printing Coordinator 1
Printing Assistant 1
Micrographics/Mail Specialist 1
Mail Clerk 1
Temp.Printer 1
Total
1,998
PS TS SS
Total
8 9
6
4
1
2
2
1
1
4 6
3
1
1
1
6 7
1
6
5 6
1
1
1
2
1
2,005
PS TS SS
9 11
7
5
1
3
2
1
1
6 7
4
1
1
1
7 8
1
7
6 6
1
1
1
2
1
11
9
2
7
8
6
Page 5
7.10
City of College Station
Utilization Plan
Division/Department
Fire Department
Central Fire Administration
Chief
Training Chief
Assistant Training
Construction Lieutenant
Public Education Lieutenant
Existing Construction Lieu
Assistant Chief Mgmt. Svcs.
MIS Analyst
Fire Marshall
Assistant Chief Operations
Part-time Services
Secretaries
Admin Assistants
1,995
1.998
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Mal
14
1
0
15
14
1
0
15
16
1
0
17
14
1
1
1
1
1
1
1
1
1
1
1
2
1
1
1
15
14
1
1
1
1
1
1
1
1
1
1
1
2
1
1
1
15
16
1
1
2
1
1
1
1
1
1
1
1
3
1
1
1
17
Page 6
City of College Station
Utilization Plan
Division/Department
Public Services Department
Public Service Center
Staff In -Building Most of the Time
Director
Assist. Dir.
Street Superintendant
Intern
Staff Assist.
Receptionist
Customer Clerk
Secretary
Service Sys. Analyst
Fleet Superv.
Shop Foreman
Mechanic II
Mechanic I
Welder/Mech
Asst. Buyer
Parts Clerk
Out of the Building Most of the Time
Street Foreman
Heavy Equipment Operator III
Equipment Operator II
Sr. P.S. Worker
P.S. Worker
Truck Driver I
Truck Driver II
Signs Supervisor
Signs Workers
Sanitation Superv.
Recycling Coord.
Route Mgr.
Sr. Route Mgr.
Sanitation Inspector
Sanitation Foreman
Container Coord.
1,995
1,998
2.005
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Ma
70
2
0
72
79
1
0
80
98
2
0
100
19
2
21
23
1
24
29
2
31
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
3
4
1
1
2
1•
1
1
1
1
1
1
1
1
3
4
5
3
4
5
1
1
2
1
1
1
1
1
1
1
51
0
51
56
0
56
69
0
69
2
2
3
2
2
3
11
12
14
4
5
6
3
3
4
3
3
4
5
6
6
1
1
1
1
1
2
1
1
1
1
1
1
6
7
8
7
8
9
1
1
2
2
2
3
1
1
2
Page 7
7.t2
City of College Station
Utilization Plan
Division/Department
Police Department
Staff In the Office
Chief
Major
Lieutenant
Staff Assistant
Sr. Secretary
Secretary
Rec. Supvr.
Rec. Tech.
P/E Tech.
Comm. Mgr.
Comm. Supvr.
Comm. Op.11
Comm. Op.l
PSO
Out of the Office
Sergeant
Master Officer
Senior Officer
Police Officer
ACO
Park Attnd
School Guard
Specialty Space
Evidence
Property
Weapons
Exercise
Lockers-M
Lockers-W
Briefing
Debriefing
Jail
1,995
1.998
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Mai
36
11
78
125
38
0
88
126
46
0
108
154
17
27
44
19
33
52
21
41
62
1
1
1
2
2
2
4
3
4
3
4
3
1
1
1
1
1
1
1
1
2
1
1
1
4
6
6
1
1
2
1
1
1
3
3
3
5
10
18
21
6
9
14
19
11
51
81
19
55
74
25
67
92
4
7
4
7
4
7
5
5
8
7
48
60
2
30
2
1
1
1
10
14
20
Page 8
7.13
CCS CHK.Space & Staffing Proj.
City of College Station
Utilization Plan
Division/Department
Parks & Recreation
Parks Operations
Parks Operations Sup.
Parks Operations Sup.
Crew Leader
Light Equipment Operator
Ground Worker
Seasonal Groundworker
Forestry Division
Forestry Superintendant
Forestry Supervisor
Forestry Crew Leader
Horticulture Crew Leader
Irrigation Spec
Forestry/Horticulture Crewmember
Cemetery Section
Cemetery Worker
1,995
1,998
2.005
PS
TS
SS
Total
PS
TS
SS
Total
PS
TS
SS
Waal
37
24
0
61
48
32
0
80
56
32
0
88
25
24
49
33
32
65
37
32
69
1
1
1
3
4
4
6
8
8
6
8
8
9
12
16
24
32
32
12
12
15
15
19
19
1
1
1
1
1
1
1
2
2
1
1
2
1
1
2
4
6
8
1
1
1
2
2
2
Page 9
7.14-