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Home My WebLink About900613 -- Library Committee ReportCITY OF COLLEGE STATION REPORT FROM THE LIBRARY COMMITTEE by Chairman Ralph Reed, Vice Chairman Ruth Schultz, Lee Cole, Edwin Holdredge, Charles Smith, Ment lbrbiville, Christine Mitchell, Rebecca Landmann, Marifran Bustion, Ann Anderson June 13,1990 Cl June 13, 1990 CITY OF COLLEGE STATION P. O. BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77842-0960 (409) 764 - 3500 The Honorable Mayor Members of the City Council City of College Station, Texas Dear Mayor and City Council: On January 24, 1990, the Library Committee presented to the City Council its report concerning library services. Included in this report were the following recommendations: (a) The City of College Station support a College Station Public Library within the standards of the Texas Library Association and as a member of the Central Texas Library System. (b) Establish an operating agreement with the Bryan Public Library to promote a Togetherness System so that both libraries are separately funded but work as one. (c) Construct an attractive, efficient, expandable public library facility on the northwest corner of Rock Prairie Road and Rio Grande Drive with consideration of constructing a branch library facility in the Wolf Pen Creek area when future growth indicates it is needed. The recommended building should contain 30,000 square feet. Subsequent to our report to the City Council, this same report was presented to the CIP Citizens' Advisory Committee. On April 18, 1990, the City Council requested that our Committee review and revise its report with stronger consideration given to the Wolf Pen Creek area and a maximum construction budget of $2,500,000. We have reviewed our initial report and the new parameters given us by the City Council and make the following recommendations: (a) The City of College Station support a College Station Public Library within the standards of the Texas Library Association and as a member of the Central Texas Library System. (b) Establish an operating agreement with the Bryan Public Library to promote a Togetherness System so that both libraries are separately funded but work as one. Home of Texas A & M University Page 2 (c) Construct an attractive, efficient, expandable public library facility on the northwest corner of Rock Prairie Road and Rio Grande Drive. The recommended building should contain 15,000 square feet and be planned for expansion. (c 1) Construct an attractive and efficient satellite public library facility in the Wolf Pen Creek area. The recommended building should contain 14,000 square feet with no glans for expansion. Additionally, purchase the 5 acre site at the corner of Rock Prairie and Rio Grande Drive for the future main library facility. (d) Expand hours of service from 41 to 60. Budgets for alternate proposals (c) and (cl) afe attached for your consideration. Should the City Council select alternative (c'), the Library Committee strongly recommends that the 5 acre Rock Prairie tract be purchased immediately. We believe this to be the superior location and fear that if it is not purchased now it will be unavailable when additional library facilities are needed. We appreciate the opportunity to serve on this Committee and stand ready to provide additional assistance if necessary. Resp uully, Ralph . Reed Library Committee Chairman Rock Prairie and Rio Grande ESTIMATED BASIC BUDGET ROCK PRAIRIE AND RIO GRANDE Estimated Construction Budget Construction (15,000 sf) $ 975,000 Land(5 acres) 235,000 Parking Lot/Landscaping 114,000 Architect 78,000 Library Consultant 25,000 Furnishings 75,500 Initial Book Collection 625,000 Automation System 345,000 Vehicle 15,000 Collection Storage Space 12,000 Total $2,499,500 Estimated ODeratina Budaet City Librarian $ 43,750 W/Benefits 3 Professional Librarians 76,950 W/Benefits 7 Full Time Employees 131,775 W/Benefits 1 Custodian 15,315 W/Benefits Periodicals/Collections 125,000 Utilities 52,200 Office Supplies 2,650 Postage 1,350 Printing 1,550 Janitorial Supplies 2,250 Book Maintenance 5,450 Equipment Rental 400 Training 3,500 Vehicle Maint./Gas 750 Grounds Maintenance 25,600 Building Maintenance 4,500 Subscriptions/Memberships 5,500 Advertising 4,000 Telephone - Local/Long Distance 4,500 Telephone - Maintenance 600 Minor Tools/Equipment 600 Equipment Maintenance 600 Insurance 1,000 Total $ 509,790 Less Current Budget 230,986* Additional Funds Needed $ 278,804 * Includes $51,030 for annual lease contract. Projected Property Tax Increase $ 0.0478 Page 2 Soace Proaram total net Administration 1000 sf Librarian 200 sf Library Assistant 150 sf Conference 300 sf Reception 200 sf Storage/File 150 sf Operations 3750 sf Circulation Desk/Work Area 1000 sf Book Processing 1500 sf Computer Room 500 sf Staff Lounge 500 sf Staff Rest Room 250 sf Reading Areas and Stacks Adult Books Adult Reference Children Books Periodical/New Books Card Catalog Adult Reading/Carrels Public Rest Rooms (2 @ 250 sf) Mechanical Room Janitor's Closet Notes: 2500 sf 1000 sf 1750 sf 500 sf 500 sf 2500 sf 8750 sf 500 sf 750 sf 250 sf Total 15,000 sf * Parking estimates are based on 75 parking spaces. This figure was derived from a Planning Division recommendation of 1 space per every 200 square feet of building. * An initial book collection budget of $625,000 will bring the College Station's book collection to 48,000 volumes or approximately one-third the size of the Bryan Library collection. An initial book collection budget of $1,000,000 would increase furnishings by '$44,000 and the operating budget by $63,300 for a total property tax increase of $0.0175. This would bring the College Station's book collection to 67,000 volumes or approximately half the size of the Bryan Library collection. Page 3 * The estimated automation system costs of $345,000 reflects a $100,000 grant for a shared system with the Bryan Library. A shared system would provide the Bryan Library an incentive to share collections and allow College Station's collection time to grow. * The estimated operating budget is based upon maintaining College Station Library's current operating hours of Tuesday through Thursday 10 am to 7 pm and Friday and Saturday 10 am to 5 pm for a total of 41 hours per week. To have similar hours as the Bryan Library's operating hours of 60 hours per week will cost an additional $88,125 annually for a property tax increase of $0.008. * The estimated operating budget does not allow for staff transference of books. To allow a patron to request a book from one library and staff transfer it from the other library by the next day on a scheduled run will cost an additional $18,825 annually for a property tax increase of $0.0017. Wolf Pen Creek ESTIMATED BASIC BUDGET WOLF PEN CREEK Estimated Construction Budget Construction (14,000 sf) Land(2 acres @ Wolf Pen Creek) Land (5 acres on Rock Prairie) Parking Lot/Landscaping Architect Library Consultant Furnishings Initial Book Collection Automation System Vehicle Collection Storage Space Total Estimated ODeratina Budget City Librarian 3 Professional Librarians 7 Full Time Employees 1 Custodian Periodicals/Collections Utilities Office Supplies Postage Printing Janitorial Supplies Book Maintenance Equipment Rental Training Vehicle Maint./Gas Grounds Maintenance Building Maintenance Subscriptions/Memberships Advertising Telephone - Local/Long Distance Telephone - Maintenance Minor Tools/Equipment Equipment Maintenance Insurance Total $ 910,000 100,000 235,000 114,000 72,800 25,000 73,500 600,000 345,000 15,000 12,000 $2,502,300 $ 43,750 76,950 131,775 15,315 125,000 52,200 2,650 1,350 1,550 2,250 5,450 400 3,500 750 25,600 4,500 5,500 4,000 4,500 600 600 600 1,000 $ 509,790 Less Current Budget 230,986* Additional Funds Needed $ 278,804 * Includes $51,030 for annual lease contract. Projected Property Tax Increase $ 0.0478 W/Benefits W/Benefits W/Benefits W/Benefits Page 2 Snace Proaram total net Administration 1000 sf Librarian 200 sf Library Assistant 150 sf Conference 300 sf Reception 200 sf Storage/File 150 sf Operations 3750 sf Circulation Desk/Work Area 1000 sf Book Processing 1500 sf Computer Room 500 sf Staff Lounge 500 sf Staff Rest Room 250 sf Reading Areas and Stacks 7750 sf Adult Books 2250 sf Adult Reference 750 sf Children Books 1750 sf Periodical/New Books 500 sf Card Catalog 500 sf Adult Reading/Carrels 2000 sf Public Rest Rooms (2 @ 250 sf) 500 sf Mechanical Room 750 sf Janitor's Closet 250 sf Total 14,000 sf Notes: * Under this scenario a Library built at Wolf Pen Creek will serve as a satellite of a future main Library built on the corner of Rock Prairie and Rio Grande. Funds will be made available in this budget to purchase the land for future growth. * Parking estimates are based on 70 parking spaces. This figure was derived from a Planning Division recommendation of 1 space per every 200 square feet of building. * An initial book collection budget of $600,000 will bring the College Station's book collection to 47,000 volumes or approximately one-third the size of the Bryan Library collection. An initial book collection budget of $1,000,000 would increase furnishings by $44,000 and the operating Page 3 budget by $63,300 for a total property tax increase of $0.0175. This would bring the College Station's book collection to 67,000 volumes or approximately half the size of the Bryan Library collection. * The estimated automation system costs of $345,000 reflects a $100,000 grant for a shared system with the Bryan Library. A shared system would provide the Bryan Library an incentive to share collections and allow College Station's collection time to grow. * The estimated operating budget is based upon maintaining College Station Library's current operating hours of Tuesday through Thursday 10 am to 7 pm and Friday and Saturday 10 am to 5 pm for a total of 41 hours per week. To have similar hours as the Bryan Library's operating hours of 60 hours per week will cost an additional $88,125 annually for a property tax increase of $0.008. * The estimated operating budget does not allow for staff transference of books. To allow a patron to request a book from one library and staff transfer it from the other library by the next day on a scheduled run will cost an additional $18,825 annually for a property tax increase of $0.0017.