HomeMy WebLinkAboutFY 1979-1980 -- Annual Financial ReportPLEASE FIETURN.TO
B SECRETARY OF ege "
City
of
College t . tion, 'Pexas
FINANCE DEPARTMENT
Annual Financial
Report
19791980
CITY OF COLLEGE STATION, TEXAS
FINANCIAL STATEMENTS
AND SUPPLEMENTAL SCHEDULES
FOR THE YEAR ENDED DUNE 30, 1980
AND
REPORT OF HEREFORD, LYNCH & CO., P.C.
CERTIFIED PUBLIC ACCOUNTANTS
1
i
Organization Chart
CITY or COLLEGE STATION
TABLE OF CONTENTS
JUNE 30, 1980
INTRODUCTORY SECTION
Principal City Officials
City Manager's Letter of Transmittal
Finance Director's Letter of Transmittal
FINANCIAL SECTION
Page
1
2
3 - 4
5 - 9
Exhibit
Auditor's Opinion 10 - 11
GENERAL PURPOSE FINANCIAL STATEMENTS - OVERVIEW:
Combined Balance Sheet - All Fund Types and Account Groups 1 12 - 15
Combined Statement of Revenues, Expenditures, and Changes
in Fund Balances - All Governmental Fund Types and
Expendable Trust Funds 2 16 - 17
Combined Statement of Revenues, Expenditures, and Changes
in Fund Balances - Budget and Actual - General and
Special Revenue Fund Types 3 18 - 19
Combined Statement of Revenues, Expenses, and Changes in
Fund Equity - Proprietary Fund Type . . . . . . . . . • . . 4 20
Combined Statement of Changes in Financial Position
Proprietary Fund Type ........... . . • . . . • • • 5 21
Notes to the Financial Statements ...... . . 6 22 - 30
COMBINING STATEMENT BY FUND TYPE:
Special Revenue Funds:
Combining Balance Sheet 7 31
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances . • •0 a 0•0 Oa 0 • . a • 8 32
Capital Projects Funds:
Combining Balance Sheet 9 33 - 34
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances . . . V 0 ..... a a 00 0 10 35 - 36
Enterprise Funds:
Combining Balance Sheet 11 37 - 38
Combining Statement of Revenues, Expenses, and
Changes in Fund Equity . . . . . .......... . 39
. . 12
Exhibit Page
Trust and Agency Funds:
Combining Balance Sheet 13 40
Combining Statement of Revenues, Expenditures and
Changes in Fund Balance 14 41
INDIVIDUAL FUND AND ACCOUNT GROUP STATEMENTS:
Governmental Fund Types:
General Fund -
Balance Sheet 15 42
Statement of Changes in Fund Balance 16 43
Statement of Revenues and Transfers - Estimated & Realized 17 44 - 45
Statement of Expenditures Compared With Appropriations 18 46 - 53
Debt Service Fund -
Balance Sheet 19 54
Statement of Revenues, Expenditures & Fund Balance 20 55
Proprietary Fund Types:
Utility Fund -
Balance Sheet 21 56 - 57
Statement of Changes in Contributions and
Retained Earnings 22 58
Statement of Revenue and Expense 23 59
Statement of Revenues - Estimated & Realized 24 60
Schedule of Budgeted and Actual Expenses 25 61 - 63
Schedule of Fixed Assets & Depreciation . . . . . . . . . . 26 64 - 65
Schedule of Revenue Bond Debt 27 66 - 67
Sanitation Fund -
j 28 68
Balance Sheet
Statement of Changes in Contributions and Retained Earnings . 29 69
Statement of Revenue & Expense . . . . . . . . . . . . . . 30 70
Schedule of Budgeted and Actual Expenses 31 71
Account Groups:
General Fixed Assets -
I 32 72
Statement of General Fixed Assets
Schedule of Changes in General Fixed Assets . . . . . . 33 73 - 74
General Long -Term Debt -
Statement of General Long -Term Debt 34 75
Schedule of Tax Obligation Bond Debt 35 76 - 77
Schedule of Other Tax Obligation Debt 36 78 - 79
Exhibit Page
Supplemental Schedules:
Statement of Cash Receipts and Disbursements - All Funds • . 37 80 - 81
Combined Schedule of Delinquent Taxes Receivable 38 82
Summary of Taxes Receivable 39 83
Combined Statement of Bonds Payable - Utility and
General Long -Term Debt 40 84 - 85
STATISTICAL SECTION
Table
General Governmental Expenditures by Function • • I 86
General Revenue by Source II 87 - 88
Property Tax Levies and Collections III 89 - 90
Assessed and Estimated Actual Value of Taxable Property • • IV 91 - 92
Property Tax Rates, Ratios, and Levies - All
Overlapping Governments V 93 - 94
Ratio of Net General Bonded Debt to Assessed Value and
Net Bonded Debt Per Capita VI 95 - 96
Computation of Legal Debt Margin VII 97
Statement of Direct and Estimated Overlapping Debt VIII 98
Ratio of Annual Debt Service Expenditures for General
Obligation Debt to Total General Fund Expenditures IX 99
Schedule of Revenue Bond Coverage X 100
Debt Service Requirements to Maturity - General
Obligation Bonds XIA 101
Debt Service Requirements to Maturity - Revenue Bonds XIB 102
Debt Service Requirements to Maturity - Notes XIC 103
Summary of Debt Service Requirements to Maturity XID 104
Schedule of Insurance Coverage XII 105 - 106
Bank Deposits XIII 107
Principal Taxpayers XIV 108
Miscellaneous Statistical Data XV 109 - 112
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Mayor
CITY OF COLLEGE STATION
PRINCIPAL CITY OFFICIALS
JUNE 30, 1980
Councilman
Councilman
Councilman
Councilman
Councilman
Councilman
Place 1
Place 2
- Place 3
- Place 4
Place 5
- Place 6
City Manager
Assistant City Manager/Director Of Finance
Tax Assessor-Collector/City Secretary
Municipal Court Judge
City Attorney
City Health Officer
Gary M. Halter
Roy W. Kelly
Robert C. Runnels
Larry J. Ringer
Patricia B. Boughton
Tony Jones
James H. Dozier
North Bardell
A.E. VanDever, Jr.
Glenn Schroeder
Kenneth M. Robinson
Neeley C. Lewis
Dr. T.O. Walton, Jr.
- 2
of
lie
tit
POST OFFICE BOX 996() 1 101 TEXAS AVENUE
COPI ,F,GF STATION, TEXAS 77840
December 31, 1980
Honorable Mayor and
Members of the City Council
City of College Station
Dear Council:
In accordance with the statutes of the State of Texas and local
charter provisions, I hereby transmit the annual financial report of
the City of College Station as of June 30, 1980,and for the fiscal year
then ended. Responsibility for both the accuracy of the data presented
and the completeness and fairness of the presentation, including all
disclosures, rests with the City. Management believes that the data,
as presented, is accurate in all material aspects; that it is presented
in a manner designed to fairly set forth the financial position and
results of operations of the City as measured by the financial activity
of its various funds; and that all disclosures necessary to enable the
reader to gain the maximum understanding of the City's financial affairs
have been included.
In developing and evaluating the City's accounting system, consider-
ation is given to the adequacy of internal accounting controls. Internal
accounting controls are discussed by the finance director in his accom-
panying letter of transmittal, and within that framework, I believe that
the City's internal accounting controls adequately safeguard assets and
provide reasonable assurance of proper recording of financial transactions.
This report has been prepared following the guidelines recommended by
the Municipal Finance Officers Association of the United States and Canada.
The Municipal Finance Officers Association awards Certificates of Confor-
mance to those governments whose annual financial reports are judged to
conform substantially with high standards of public financial reporting
including generally accepted accounting principles promulgated by the
National Council on Governmental Accounting. It is my belief that the
accompanying fiscal year 1980 financial report will meet program standards
and it will be submitted to the Municipal Finance Officers Association for
review.
In accordance with the above -mentioned guidelines the accompanying
report consists of three parts:
1) Introductory section, including the finance director's letter
of transmittal.
2
2)'Financial section, including the financial statements and
supplemental data of the government accompanied by our inde-
pendent auditor's opinion.
3) Statistical section, including a number of tables of unaudited
data depicting the financial history of the government for the
past ten years, information on overlapping governments, and
demographic and other miscellaneous information.
The City Charter requires that the financial statements of the City
of College Station be audited by an independent Certified Public Accountant
selected by the City Council. This requirement has been complied with and
our auditor's opinion is included in the financial section of this report.
The Capital Improvements Program will be completed and ready to present
to the voters in early 1981. Should the proposed capital improvements be
approved, the timeliness of this report will enable us to approach the bond
market at a time when indicators point toward lower interest rates. I am
sure you are aware that due to the extremely dynamic nature of the money
market today there are no guarantees, only speculations.
The preparation of this annual report could not have been accomplished
without the dedicated effort of the Director of Finance and his entire staff.
Their efforts over the past two years toward upgrading the accounting and
financial reporting systems of the City of College Station have lead sub-
stantially to the improved quality of information being reported to the
City Council, myself, bond rating companies, state agencies and the citizens
of College Station.
Respectfully Submitted,
North Bardell
City Manager
NB/jg
-4
Cityof College Station
POST OFFICE; BOX 9960 1 101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840
December 31, 1980
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
The Comprehensive Annual Financial Report of the City of College
Station, for the fiscal year ended June 30, 1980, is submitted herewith.
This report was prepared by the City's Finance Department. Responsibility
for both the accuracy of the presented data and the completeness and fair-
ness of the presentation, including all disclosures, rests with the City.
We believe the data, as presented, is accurate in all material aspects;
that it is presented in a manner designed to fairly set forth the financial
position and results of operations of the City as measured by the financial
activity of its various funds; and that all disclosures necessary to enable
the reader to gain the maximum understanding of the City's financial affairs
have been included.
Accounting System and Budgetary Control
In developing and evaluating the City's accounting system, consideration
is given to the adequacy of internal accounting controls. Internal account-
ing controls are designed to provide reasonable, but not absolute, assurance
regarding: (1) the safeguarding of assets against loss from unauthorized use
or disposition; and (2) the reliability of financial records for preparing
financial statements and maintaining accountability for assets. The concept
of reasonable assurance recognizes that: (1) the cost of a control should
not exceed the benefits likely to be derived; and (2) the evaluation of costs
and benefits requires estimates and judgments by management.
All internal control evaluations occur within the above framework. We
believe that the City's internal accounting controls adequately safeguard
assets and provide reasonable assurance of proper recording of financial
transactions.
Budgetary control is maintained at the subfunction level by the encum-
brance of estimated purchase amounts prior to the release of purchase orders
to vendors. Purchase orders which result in an overrun of subfunction
balances are not released until additional appropriations are made available.
Open encumbrances are reported as reservations of fund balance at June 30,
1980.
The Reporting Entity and Its Services
This report includes all of the funds and account groups of the City.
It includes all activities considered by the U.S. Bureau of Census to be
part of (controlled by or dependent on) the City.
5
The City provides a full range of municipal services and products.
These include police and fire protection, streets, sanitation, health,
art -cultural, parks, public improvements, planning and zoning, general
administrative services, electrical, water and sewer systems.
General Governmental Functions
Revenues for general governmental functions totaled $4,234,108 in
1980, an increase of 22 percent over 1979. General property taxes produced
10.5 percent of general revenue as compared to 13.1 percent last year.
The amount of revenues from various sources and the change from the prior
year are shown in the following tabulation:
Increase
Percent (Decrease)
Revenue Source Amount Of Total From 1979
Property Taxes & Penalties $ 444,342 10.50% $ 6,074
Charges for Services 103,883 2.45 (242,100)
Fines & Forfeitures 315,514 7.45 27,208
City Sales Tax 1,065,314 25.16 145,822
Contribution From
Enterprise Fund 1,634,366 38.60 659,100
Franchise Receipts 115,810 2.74 12,058
Other Revenues 554,879 13.10 316,491
Total $4,234,108 100.00% $924,653
The large decrease in Charges for Services is due to sanitation charges
being included in this category in 1979 and, as you know, reported in a
separate enterprise fund in 1980.
Assessed valuations of 293.9 million represented an increase of 56.6
million over 1979. The major portion of this increase was due to city-wide
revaluation in 1980.
Current tax collections were 95.03 percent of the tax levy, down 2.14
percent from last year. This is the fourth consecutive year in which current
property tax collections have exceeded 95 percent and is the eighth time in
ten years collections have exceeded this mark. Delinquent tax collections
were double the amount collected in 1979. The ratio of total collections
(current and delinquent) to the current tax levy was 97.97 percent, a decrease
of .9 percent when compared to last year. Allocation of the property tax
levy by purpose for 1980 and the preceeding two fiscal years are as follows
(amounts per $100 assessed value):
Purpose 1980 1979 1978
General Fund $.1553 $.2770 $.3300
General Obligation Debt .2347 .2830 .1900
Total Tax Rate $.3900 $.5600 $.5200
- 6
3
Expenditures for general governmental purposes (General Fund and Debt
Service) totaled $5,300,268, an increase of 36 percent over 1979. Increases
in levels of expenditures for major functions of the City over the preceding
year are shown in the following tabulation:
Increase
Percent (Decrease)
Function Amount 0f Total From 1979
General Government $1,442,672 27.22% $ 545,402
Police 920,773 17.37 347,935
Fire 687,264 12.97 230,665
Streets 205,684 3.88 (103,461)
Parks 476,706 8.99 110,046
Debt Service 1,567,169 29.57 1,027,986
Sanitation - (242,707)
Total $5,300,268 100.00% $1,915,866
Expenditures in the street department decreased 43 percent when compared
to 1979. This was due to less equipment maintenance costs in 1980 and a
shift in personnel for accounting purposes.
As previously mentioned, the decrease in the sanitation category was
due to the establishment of a separate fund in the current year.
Unreserved fund balances and retained earnings in the major operating
funds were maintained at adequate levels. The General Fund balance of
$1,471,112 was up $532,609 from 1979; the Debt Service Fund balance of
$722,498 was up $276,274 from the prior year; and the $438,546 balance in
the Special Revenue Funds was down $98,973. 0f the $368,882 balance in
retained earnings of the Sanitation Fund, $127,645 represents net assets
transferred to establish the fund July 1, 1979. The actual increase within
the current fiscal year was therefore $241,237. The Utility Fund retained
earnings increased $1,501,756.
Debt Administration
The ratio of net bonded debt to assessed valuation and the amount of
bonded debt per capita are useful indicators of the City's debt position to
municipal management, citizens and investors. These data for the City at
the end of the 1980 fiscal year were as follows:
Ratio of Net Bonded Ratio of Debt Debt
Debt to Assessed Value to Present Per
Amount (80% of Present Market) Market Value Capita
Net Direct
Bonded Debt $11,222,502 3.82%
3.05% $300.90
Outstanding general obligation bonds at June 30, 1980, totaled
$11,945,000. In addition, $74,507 of long term notes are outstanding For
more detailed information about the debt position of the City, please refer
to the statistical tables in the final section of this report.
- 7
4
The City's bonds continue to carry the same ratings which they have had
for the past few years. These ratings are as follows:
Moody's Investors Service Standard & Poor's
General Obligation Bonds
A-1 A
Cash Management
Cash temporarily idle during the year was invested in time deposits
ranging from 30 to 365 days to maturity. All time deposits were in the form
of certificates of deposit. The average yield on maturing investments during
the year was 10.12 percent, and the amount of interest earned was $1,251,109.
Capital Project Funds
Proceeds of general obligation bond issues are accounted for in Capital
Projects Funds until the projects are completed. These projects and con-
struction in progress at year end are capitalized in the General Fixed Assets
group of accounts. During 1980, projects costing $868,017 were completed.
Authorized but unissued bonds at June 30, 1980, totaled $500,000. No
bonds have been issued since that time.
The Capital Project Fund balances on hand at June 30, 1980, totaled
$3,962,160.
General Fixed Assets
The general fixed assets of the City are those fixed assets used in
the performance of general governmental functions and exclude the fixed
assets of Enterprise Funds. As of June 30, 1980, the general fixed assets
of the City amounted to $9,952,777. This amount represents the original
cost of the assets and is considerably less than their present value.
Depreciation of general fixed assets is not recognized in the City's account-
ing system.
Sanitation Fund
As was mentioned earlier, the Sanitation Fund was established and its
operations segregated this year from the General Fund. Net income for 1980,
totaled $241,237 increasing retained earnings to $368,882. This was a good
year for the Sanitation Fund which will aid in the purchases of capital items
in future years.
Utility Fund
The City's utility operation continued to show moderate gains in
operating revenues and numbers of customers while net income and debt service
coverage showed declines. Comparative data for the past two fiscal years
are presented in the following tabulation:
Operating Revenues
Operating Income
Income Available for Debt Service
Annual Debt Service
Coverage (income available for debt service
divided by average annual debt)
1980 1979
$10,324,011
$-2,022,022
$ 2,464,411
839,861
2.93
$8,862,537
S2,143,733
$2,652,331
846,675
3.13
8
5
During the year, $262,000 of regularly maturing revenue bonds were
retired in the Utility Fund. In addition, $349,750 of general obligation
bonds, serviced with earnings of the Utility activities, were retired.
Independent Audit
The City Charter requires an annual audit of the books of account,
financial records, and transactions of all administrative departments of
the City by independent certified public accountants selected by the City
Council. This requirement has been complied with and the auditor's opinio
has been included in this report.
Certificate of Conformance
The Municipal Finance Officers Association of the United States and
Canada (MFOA) awards a Certificate of Conformance in Financial Reporting to
entities who produce a comprehensive annual financial report.
In order to be awarded a Certificate of Conformance, a governmental
unit must publish an easily readable and efficiently organized comprehensive
annual financial report, whose contents conform to program standards. Such
reports must satisfy both generally accepted accounting principles and
applicable legal requirements.
A Certificate of Conformance is valid for a period of one year only.
We believe our current report will conform to Certificate of Conformance
Program requirements, and we are submitting it to MFOA to determine its
eligibility for a certificate.
Acknowledgements
The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire
staff of the Finance Department. I would like to express my appreciation
to all members of the Department who assisted and contributed to its pre-
paration. I should also like to thank the Mayor, City Council and City
Manager for their interest and support in planning and conducting the
financial operations of the City in a responsible and progressive manner.
Respectfully Submitte
A.E. V n Dev r,
Assista ty Man&er
Director of Finance
AEV:jg
- 9
Gerald L. Simpson, C.P.A.
Candyce F. Dixon, C.P.A.
Richard S. Ohendalski, C.P.A.
ereford,
ynch
& Co.
Certified Public Accountants
off{ �w`essiona(eoz(aozafton
1300 llth STREET, FNB BOX 8001
FIRST NATIONAL BANK BUILDING, SUITE 500
HUNTSVILLE, TEXAS 77340
Huntsville: 713/295-5796
Conroe: 713/756-1095
December 31 , 1980
Other locations:
Conroe, Texas
Cleveland, Texas
Houston, Texas
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
We have examined the combined financial statements of the City of College
Station and its combining and individual fund financial statements as of
and for the year ended June 30, 1980, as listed in the table of contents.
Our examination was made in accordance with generally accepted auditing
standards and, accordingly, included such tests of the accounting records
and such other auditing procedures as we considered necessary in the cir-
cumstances.
Appropriate adjustments have been made to the fund balance and retained
earnings of the Debt Service Fund and Utility Fund, respectively as of
the beginning of the year for changes necessary to adopt generally accepted
accounting principles as more fully explained in Note 8 to the financial
'statements. It was not practicable to determine what adjustments would
be necessary in the financial statements of the preceding year to restate
results of operations and changes in financial position in conformity
with the accounting principles used in the current year.
In our opinion, the combined financial statements referred to above pre-
sent fairly the financial position of the City of College Station at
June 30, 1980, and the results of its operations and the changes in
financial position of its proprietary fund types and similar trust funds
for the year then ended, in conformity with generally accepted accounting
principles. Also, in our opinion, the combining and individual fund finan-
cial statements referred to above present fairly the financial position of
the individual funds of the City of College Station at June 30, 1980, their
results of operations, and the changes in financial position of individual
proprietary funds for the year then ended, in conformity with generally
accepted accounting principles.
MEMBERS OF THE TEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
2
Our examination was made for the purpose of forming an opinion on the com-
bined financial statements taken as a whole and on the combining and indi-
vidual fund financial statements. The accompanying financial information
listed as supplemental schedules in the table of contents is presented for
purposes of additional analysis and is not a required part of the combined
financial statements of the City of College Station. The information has
been subjected to the auditing procedures applied in the examination of
the combined, combining, and individual fund financial statements and, in
our opinion, is fairly stated in all material respects in relation to the
combined financial statements taken as a whole.
Information contained in the statistical tables as listed in the table of
contents has not been subjected to the auditing procedures applied in the
examination of the combined, combining, and individual fund financial state-
ments and therefore, we do not express any opinion concerning them.
Respectfully Submitted,
HEREFORD, LYNCH & CO., P.C.
GERALD L. SIMPSON (�
Certified Public Accountant
GLS:ld
GENERAL PURPOSE
FINANCIAL STATEMENTS
^..
` �^ ". ^"�`�°^ "/ `
' �
COMBINED,
BALANCE c� - ALL FUND T 'ND ACCOUNT GROUPS
' 'i ~/.�, ''�� » /
JUNE 30, 1980/ �
. '.
'
CITY OF COLLEGE N
ASSETS AND OTHER DEBITS:
Cash On Hand and in Bank
Certificates of Deposit
Accrued Interest Receivable
ACCOUnt5 Receivable (Net of Unc011ect.\
Delinquent TdX8S Receivable
'
Paving Assessments Receivable
Due From Federal & State Agencies
Due From Other Funds (Note q\
Inventories
Restricted Assets - Utility Fund
Cash
Certificates of Deposit
Accrued Interest Receivable
Due From Other Funds (Note 9\
Escrowed Construction Funds
Land
Utility Systems
Buildings & Equipment
Buildings & Improvements
Machinery, Tools, & Equipment
Motor Vehicles
Parks & Recreation Equipment
Paving Sidewalks & 8Lreets
[UD5trUCti0O Work iD Progress
Prepaid Water Costs
Bond IS5UaDC8 Costs
Amount Available for Retirement
of Long -Term Debt
Amount to be Provided for Retirement
of Long -Term Debt
TOTAL ASSETS AND OTHER DEBITS:
General
38,448
760,000
24,015
20,918
33,413
4,388
17,882
724,808
39,428
GOVERNMENTAL
Soeridl
ReY�DVg
_ __
$125,943 $
597,000
1,025
76
62,690
Exhibit l
Page l of 2
FUND TYPES
Debt
5erYi.c. e
17,354
142,000
38"47l
Capital
$ 459,335
2,763,000
28,839
_
19,771
1,103,709 2,923,528
_
The accompanying notes are an integral part Of this financial statement.
- 12 -
PROPRIETARY FIDUCIARY
FUND TYPE FUND TYPE
Enterprise Trust & Agency
� 1,060,639 $ 8,041
350,000 15,900
430
1,126,252
5ql,36l
430,345
273,912
l129,657
39,087
917,313
G,l6l°788
304,594
7,340,538
4,747,654
33,682
129,864
3,204,900
880,887
80,404
$28,811J877
2,527
ACCOUNT GROUPS M80OrDDdU0
General General Totals
Fixed Assets Long -Term Debt June 30, 1480
�
~
l,8O0,7l8
2]8l,739
958,361
269,703
947,777
2,418,885
1,295,594
�
~
722,448
11,2q7,OU9
$26,898 $9,952,777 $12,019,507
$ 1,709,760
4,627,900
54,309
1,l47,246
7l,884
4,388
100,343
5,345,933
469,773
273,912
l,l29,557
39,087
917,313
G,l5l,7O8
2,185,312
7,34.9,538
4,747,654
2,181,739
992,043
399,567
947,777
2,418,885
4,500,494
880,887
80,404
722,498
ll,297,UOA
$60 757 lOU
- 13 -
CITY OF COLLEGE STATION
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1980
LIABILITIES:
Accounts Payable
Sales Tax Payable
Due to Escrowed Construction Funds
Due to Southgate Village for Paving
Assessments
Due to Other Funds (Note 9)
Matured Interest Coupons Payable
Accrued Interest Payable
Refundable Deposits
Municipal Court Fees Payable
Construction Contracts Retainage Payable
Bonds Payable
Notes Payable
Total Liabilities
FUND BALANCES/EQUITY AND OTHER CREDITS:
Reserved for Encumbrances
Reserved for Purchase of Parks
Reserved for Uncollected Taxes
Reserved for Uncollected Ambulance
Accounts Receivable
Reserved for Uncollected Cemetery
Accounts Receivable
Contributions
Investment in General Fixed Assets
Fund Balance
Retained Earnings
Total Fund Balances/Equity/Credits
TOTAL LIABILITIES AND FUND
BALANCES/EQUITY AND OTHER CREDITS:
Exhibit 1
Page 2 of 2
GOVERNMENTAL FUND TYPES
Special Debt
General Revenue Service
$ 81,607 $ 1,765 $
5,142
97,553 346,423 538,712
1,853
6 ,236
1,650
$-- 192,188 $348,188 $ 540,565
$ 88,551 $ - $
63,354
33,413 - 38,471
11,423
2,648
1,271,723
438,546 722,498
Capital
Projects
$ 201,315
1,947,542
83,456
$2,232,313
3,962,160
$1,471,112 $438,546 $ 760,969 $3,962,160
$1,663,300 $786,734 $1,301,534 $6,194,473
The accompanying notes are an integral part of this financial statement.
- 14 -
PROPRTE::TARY
FUND TYPE
EnteY pr Ise
$ 1,506,478
13,920
4/,417
3,333,016
230,626
534 ,089
235,680
9,824,258
484
7,230,684
$28,811 ,
FIDUCIARY
FUND TYPE
Trust & Agency
26,898
526,898
$26,898
ACCOUNT GROUPS Memorandum
General General Total s
Fixed Assets Lora:Term Debt dune ...30, 1980
$
11,945,000
74,507
12,019,507
9,952,777
9,952,777
,$ r
$9,952,777_ 512,019,507
S 1 ,791 ,165
13,920
47,417
5 , 142
6,263,246
1 ,853
23(),62.6
540,325
1 ,650
319,136
21,769,258
74,507
058,245
88,551
63,354
71 ,884
11,423
2 ,648
7,230,684
9,952,777
6,421 ,825
5,855,709
'29,698,855
$60,757,100
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
FOR THE YEAR ENDED JUN[ 30, l980 Exhibit Z
REVENUES:
Taxes
Licenses
o8nmitS
Service Fees
Fines
Certificates
Fees for City Services Provided
Earnings on IDV8St08ntS
Shared Revenues - Federal Sources
State Grants
Miscellaneous Revenue
Total K2VeDueS
EXPENDITURES:
Current:
Administration
Planning
Finance
Public Service
Police
Fire
[DgiUcc, rfrig
Parks
Fe'derdl Housing Rehabilitation
Miscellaneous
Capital Outlay
Capital Outlay Contributed to Utility Fund
Debt Service - Principal Retirement
Debt Service - Interest & Fiscal Charges
Total Expenditures
REVENUES OVER (UNDER) EXPENDITURES:
OTHER FINANCING 5OURCESS\:
[ODtribUti0DS F h8.--- Funds
(Contributions to Other FUnJS\
(Contributions to Community OpgDOiZDti0nS\
Total Other FindnCiDg S0UrCe3 /USe3\ �
REVENUES AND OTHER SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USE-:
ADJUSTED FUND BALANCES - JU-Y l, 1979:
Add: Increase in K838rVes
FUND BALANCE - JUNE 30, 1980:
The accompanying notes are an integral part Of thiI
- 16 -
financial
General
_
$l,664,2q3
3,262
75,661
5,367
315,5]4
],076
103,883
35,333
107,063
GOVERNMENTAL
5peCi al
Revenue
$189,023
_
49,469
244,935
22l,650
66,884
534,072
474,553
859,629
O6l,7O7
206,812
426,377
lO,l42
202,203
-
-
2,956
150,009
$`3-724,099
(31,412,047) S330,462
$l,922,056
/9,O00\
%l, H3,O5b
$ 5Ol,UO9
938,503
3l,6O0
$l,47l,ll2
statement.
(342,591)
(86,844)
/'�429,435\
$/98,973\
537,519
438,546
FUND TYPE
Service PrO]2Cts
_
� 658,212 $ ----
7,258
7,406
�
~
672,876
884,036
6R3 lJ3
\l,5h7,\h9
425,535
4.25,264
l34,ql8
8,532
� �
994,349
FIDUCIARY
FUND TYPE
Trust & MelnVrdndUm
Ag8D[,X Totals
$ $2,511,528
_- 3,262
- - 75,661
5,367
3l5,5l4
l,676
103,883
2,310 520,005
670,199
1,500 136,418
41,162 164,163
�
43,386 ~
150,186
l,525,997
913,351
?J633,9KZU
(894,293) /$1^639,571\
\ 276,274
446,224
/
`
(484,059)
;2,105,630\
6,065,790
4,100
7,398
S ll/498
3 33,474
2,600
2,600
$ 36,074
/9,]7O\
$ 265,046
56,884
534,072
474,653
859,629
665,867
206,812
426,377
150,186
20,496
l,938,2O9
913,351
884,036
683,133
��-089,h5l
/
`
53,O95,223
/Ol5,G50
86,R44)
T-2�l92,729
'1,389,246\
7,978,860
70,071
_
6-659,585
'
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL
GENERAL AND SPECIAL REVENUE FUND TYPES
FOR THE YEAR ENDED JUNE 30, 1980
REVENUES:
LfCeD3e5
Permits
Service Fees
Fines
Certificates
City 38rYiCCS Provided
Shared Revenues - Federal Sources
Earnings On investments
Miscellaneous
Total Revenues
EXPENDITURES:
Administration
quDning
7iOunCe
lUblir Service
l0lice
:ire
ingin8ering
l8rk5
Miscellaneous Expenditures
Capital Outlay:
Total Expenditures
REVENUES '
`
OTHER FINANCING '
.
(Contributions To Other Funds)
\Cun:r/ou3lUns To Community Organizations)
Total Other Financing 30Urc2C /UsBS\
REVENUES AND OTHER SOURCES OVER/ \
ADJUSTED FUND BALANCES - JULY l 1979:
Add: Increase in Reserves
FUND BALANCE - JUNE 30, 1980:
$l,7SA,26O
3,475
49,700
5,200
288,000
2,500
107,000
|O"OOO
121 l06 705
S 225,338
99,621
573,203
679,243
918,363
739,081
210,658
495,6/8
56,552
304,685
/ \
$l,922,OS6
/9,OOO\
l,gl3,056
Exhibit 3
@ENER8[ FUND
Favorable
/UnfaYOrdbl8\
������'
(93,9G7
/2l3\
25,961
167
27,5]4
/824
/3,]]7\
Actual
Sl,664,293
3°262
75,661
5,387
315,514
1,O76
]U3,883
56,33]
lO7 1 O6T
5 22l,660
66,884
534,072
474,553
859,629
6Dl°767
206,812
426,377
10,142
262,203
/ \
$l,922,O56
(D,OOO)
l,9l3,D56
"
1,534 ~ � 5010O9
938,603
31,600
The accompanying notes are an integral part of this financial statement.
25,333
$ 3,678
32,737
39,131
204,690
58,734
77,314
3,846
69,241
46"4lO
42,482
3499,475
S499
SPECIAL
Budget
249,288
$249,288
11,000
$ 11,000
$238,288
(342,591)
(86,300)
($428,891)
($190,603)
REVENUE FUND
Variance
Favorable
Actual (Unfavorable)
$189,023 $189,023
244,935 (4,353)
49,469 49,469
$483,427 $234,139
2,956
150,009
152,965
$330,462
(342,591)
(86,844)
($429,435)
$(98,973)
537,519
$438,546
$
8,044
(150,009)
($141,965)
$ 92,174
(544)
$ (544)
$ 91,630
MEMORANDUM
Budget
$1,758,260
3,475
49,700
5,200
288,000
2,500
107,000
249,288
10,000
166,705
$2,640,128
225,338
99,621
573,203
679,243
918,363
739,081
210,658
495,618
67,552
304,685
413,362
($1,673,234)
$1 ,922 ,056
(351,591)
(86,300)
$1,484,165
$ (189,069)
Actual
$1,853,316
3,262
75,661
5,367
315,514
1 ,676
103,883
244 ,935
84,802
107,063
$2,795,479
221 ,660
66,884
534,072
474,553
859,629
661,767
206,812
426,377
13,098
412,212
$3,877,064
($1 ,081 ,585)
TOTALS
Variance
Favorable
(Unfavorable)
$ 95,056
(213)
25,961
167
27,514
(824)
(3,117)
(4,353)
74,802
(59,642)
$155,351
$ 3,678
32,737
39,131
204,690
58,734
77,314
3,846
69,241
54,454
(107,527)
$436,298
$591 ,649
$1,922,056 $
(351,591) -
(86,844) (544)
$1,483,621 --(544)
$ 402,036
1,476,022
31 ,600
$1,909,658
$591,105
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN
FUND EQUITY - PROPRIETARY FUND TYPE
FOR THE YEAR ENDED JUNE 30, 1980
OPERATING REVENUES:
Electric Sales and Fees
Water Sales and Fees
Sewer Sales and Fees
Sanitation Sales and Fees
Dumpster Sales
Miscellaneous Income
Total Operating Revenue
OPERATING EXPENSES:
Electric and Water Productions and Distribution
Sewer and Sanitation Collection and Disposal
Non -Departmental Operating Expense
Depreciation
Total Operating Expenses
OPERATING INCOME:
NON -OPERATING REVENUES (EXPENSES):
Interest Earnings - Time Deposits 115,192
Interest Earnings - Escrowed Construction Funds 615,912
Amortization of Bond Premium 282
Revenue Bond Interest Expense (540,740)
Amortization of Revenue Bond Issuance Costs (4,404)
Transfer to Debt Service (706,508)
EXCESS OF REVENUE OVER EXPENSES: $ 1,742,993
ADJUSTED RETAINED EARNINGS - JULY 1, 1979: 4,112,716
RETAINED EARNINGS - JUNE 30, 1980: $ 5,855,709
Exhibit 4
ADJUSTED CONTRIBUTED CAPITAL - JULY 1, 1979:
Add: Contributions 1979-80
FUND EQUITY - JUNE 30, 1980:
Proprietary
Fund Type
Enterprise
$ 8,336,194
1,326,433
572 ,778
602,511
16,337
88,618
$10,942,871
$ 5,816,885
690,089
1,684,982
487,656
$ 8,679,612
$ 2,263,259
4,048,188
3,182,496
$13,086,393
The accompanying notes are an integral part of this financial statement.
-20-
CITY OF COLLEGE STATION
COMBINED STATEMENT OF CHANGES IN
FINANCIAL POSITION - PROPRIETARY FUND TYPE
FOR THE YEAR ENDED JUNE 30, 1980
SOURCES OF WORKING CAPITAL:
Operations:
Net Income
Items Not Requiring Working Capital
Depreciation
Working Capital From Operations
Contributions From Federal & Local Governments
Issuance of Long Term Debt
Interest Earnings on Time Deposits
Transfer of Sanitation Fund Capital Previously
Classified in General Fund
Increase in Customers' Meter Deposits
Amortization of Prepaid Water Costs
Total Sources of Working Capital
APPLICATIONS OF WORKING CAPITAL:
Acquisition of Property, Plant, & Equipment
Transfer of Sanitation Fund Property, Plant, & Equipment
Previously Classified in General Fixed Asset Group of
Accounts (Net of Depreciation) 123,626
Prepayment of Water Costs 201,639
Reclassification of General Obligation Bonded Indebtedness
Proceeds to Appropriate Capital Projects Funds 3,472,677
Contribution of Capital to Debt Service Fund 706,508
Net Decrease in Reserve Accounts 187,828
Payment of Issuance Costs of Long -Term Debt 47,219
Correct Accrual of Prior Year's Accounts Payable 3,629
Total Applications of Working Capital 9,015,667
NET INCREASE IN WORKING CAPITAL: $ 1,071,155
ELEMENTS OF NET INCREASE (DECREASE) IN WORKING CAPITAL:
Cash $ 540,839
Accounts Receivable 333,720
Inventories 118,597
Due From Other Funds (350,882)
Assets Restricted for Payment of Liabilities 2,002,211
Accounts Payable (113,941)
Due From Other Funds (157,944)
Liabilities Payable From Restricted Assets (1,301,445)
NET INCREASE IN WORKING CAPITAL: $ 1,071,155
The accompanying notes are an integral part of this financial statement.
- 21 -
Exhibit 5
PROPRIETARY
FUND TYPE
Enterprise
$ 2,263,259
487,656
$ 2,750,915
977,250
5,825,000
115,192
119,145
96,875
202,445
$10,086,822
$ 4,272,541
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 1 of 9
Note 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
The City of College Station was incorporated in October, 1938. The City
operates under a Council -Manager form of government and provides the
following services as authorized by its charter: public safety (police and
fire), highways and streets, sanitation, utilities, health and social ser-
vices, culture -recreation, public improvement, planning and zoning, and
general administrative services.
The accounting policies of the City of College Station conform to generally
accepted accounting principles as applicable to governments. The following
is a summary of the more significant policies:
A. FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account
groups, each of which is considered a separate accounting entity. The
operations of each fund are accounted for with a separate set of self -
balancing accounts that comprise its assets, liabilities, fund equity,
revenues, and expenditures, or expenses, as appropriate. Government
resources are allocated to and accounted for in individual funds based
upon the purposes for which they are to be spent and the means by which
spending activities are controlled. The various funds are grouped, in
the financial statements in this report, into six generic fund types
and three broad fund categories as follows:
Governmental Funds
General Fund - The General Fund is the general operating fund of the City.
It is used to account for all financial resources except those required
to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for
the proceeds of specific revenue sources (other than special assessments,
expendable trusts, or major capital project).
Debt Service Funds - Debt Service Funds are used to account for the accu-
mulation of resources for, and the payment of, general long-term debt
principal, interest, and related costs.
Capital Projects Funds - Capital Projects Funds are used to account for
financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by proprietary
funds).
Proprietary Funds
Enterprise Funds - Enterprise Funds are used to account for operations
that are financed and operated in a manner similar to private business
enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to
the general public on a continuing basis be financed or recovered pri-
marily through user charges.
- 2 2 --
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 2 of 9
Fiduciary Funds
Trust and Agency Funds - Trust and Agency Funds are used to account for
assets held by the City in a trustee capacity or as an agent for private
organizations and for other governments. These include Expendable Trust,
Nonexpendable Trust, Pension Trust, and Agency Funds. Nonexpendable
Trust and Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds since capital maintenance is critical. Ex-
pendable Trust Funds are accounted for in essentially the same manner
as governmental funds. Agency Funds are custodial in nature (assets
equal liabilities) and do not involve measurement of results of operations.
B. FIXED ASSETS AND LONG-TERM LIABILITIES
The accounting and reporting treatment applied to the fixed assets and
long-term liabilities associated with a fund are determined by its
measurement focus. All governmental funds and expendable trust funds
are accounted for on a spending or "financial flow" measurement focus.
This means that only current assets and current liabilities are gen-
erally included on their balance sheets. Their reported fund balance
(net current assets) is considered a measure of "available spendable
resources." Governmental fund operating statements present increases
(revenues and other financing sources) and decreases (expenditures and
other financing uses) in net current assets. Accordingly, they are
said to present a summary of sources and uses of "available spendable
resources" during a period.
Fixed assets used in governmental fund type operations (general fixed
assets) are accounted for in the General Fixed Assets Account Group,
rather than in governmental funds. Public domain ("infrastructure")
general fixed assets consisting of certain improvements other than
buildings, including roads, bridges, curbs and gutters, streets and
sidewalks, drainage systems, and lighting systems, are capitalized
along with other general fixed assets. No depreciation has been pro-
vided on general fixed assets.
All fixed assets are valued at historical cost or estimated historical
cost if actual historical cost is not available. Donated fixed assets
are valued at their estimated fair value on the date donated.
Long-term liabilities expected to be financed from governmental funds
are accounted for in the General Long -Term Debt Account Group, not in
the governmental funds.
The two account groups are not "funds." They are concerned only with
the measurement of financial position. They are not involved with
measurement. of results of operations.
-23-
1
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 3 of 9
Because of their spending measurement focus, expenditure recognition
for governmental fund types is limited to exclude amounts represented
by noncurrent liabilities. Since they do not affect net current assets,
such long-term amounts are not recognized as governmental fund type
expenditures or fund liabilities. They are instead reported as liabili-
ties in the General Long -Term Debt Account Group.
All proprietary funds and nonexpendable trust and pension trust funds
are accounted for on a cost of services or "capital maintenance" mea-
surement focus. This means that all assets and all liabilities (whether
current or noncurrent) associated with their activity are included on
their balance sheets. Their reported fund equity (net total assets) is
segregated into contributed capital and retained earnings components.
Proprietary fund type operating statements present increases (revenues)
and decreases (expenses) in net total assets.
Depreciation of all exhaustible fixed assets used by proprietary funds
is charged as an expense against their operations. Accumulated depre-
ciation is reported on proprietary fund balance sheets. Depreciation has
been provided over the estimated useful lives using the straight line
method. The estimated useful lives are as follows:
Utility Systems
Buildings & Improvements
Equipment
25-40 years
5-50 years
4-10 years
C. BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses
are recognized in the accounts and reported in the financial statements.
Basis of accounting relates to the timing of the measurements made, re-
gardless of the measurement focus applied.
All governmental funds and expendable trust funds are accounted for
using the modified accrual basis of accounting. Their revenues are re-
cognized when they become measurable and available as net current assets.
Taxpayer -assessed income, gross receipts, and sales taxes are considered
"measurable" when in the hands of intermediary collecting governments
and are recognized as revenue at that time. Anticipated refunds of such
taxes are recorded as liabilities and reductions of revenue when they
are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis
of accounting when the related fund liability is incurred. Exceptions
to this general rule include: (1) accumulated unpaid vacation, sick
pay, and other employee amounts which are not accrued; and (2) prin-
cipal and interest on general long-term debt which is recognized when
due
All proprietary funds and nonexpendable trust and pension trust funds
are accounted for using the accrual basis of accounting. Their revenues
are recognized when they are earned, and their expenses are recognized
when they are incurred. Unbil1ed Utility Fund utility service receiva-
bles are recorded at year end.
24 --
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 4 of 9
D. BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data
reflected in the financial statements:
1) Prior to June 1, the City Manager submits to the City Council a
proposed operating budget for the fiscal year commencing the follow-
ing July 1. The operating budget includes proposed expenditures and
the means of financing them.
2) A public hearing is conducted to obtain taxpayer comments.
3) Prior to July 1, the budget is legally enacted through passage of an
ordinance.
4) The City Manager is authorized to transfer budgeted amounts between
departments within any fund; however, any revisions that alter the
total expenditures of any fund must be approved by the City Council.
5) Formal budgetary integration is employed as a management control
device during the year for the General Fund, Special Revenue Funds,
Debt Service Funds, and Enterprise Funds.
6) Budgets for the General, Special Revenue, Debt Service Funds,
and Enterprise Funds are adopted on a basis consistent with generally
accepted accounting principles (GAAP).
Budgeted amounts are as originally adopted, or as amended by the City
Council prior to June 27, 1980. Individual amendments were not material
in relation to the original appropriations which were amended.
E. ENCUMBRANCES
Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of monies are recorded in order to re-
serve that portion of the applicable appropriation, is employed as an
extension of formal budgetary integration in the General Fund and
Special Revenue Funds. Encumbrances outstanding at year end are re-
ported as reservations of fund balances since they do not constitute
expenditures or liabilities.
F. INVESTMENTS
Investments in time -deposit certificates are stated at cost. Amounts of
cash held in passbook savings accounts at year end are included as part
of the cash balances on the financial statements.
G. INVENTORY
Inventory is valued at cost (first -in, first -out). Inventory in the
General, Special Revenue and Enterprise Funds consists of expendable
supplies held for consumption. The cost is recorded as an expenditure
at the time individual inventory items are consumed.
H. ADVANCE TO OTHER FUNDS
Current portions of long-term interfund loans receivable (reported in
"Due from" asset accounts) are considered "available spendable resources."
-- 2 5 -
1
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 5 of 9
I. EMPLOYEES' RETIREMENT PLAN
All city employees under age 55 who have at least ninety days of service
as a permanent, full-time city employee, are eligible for coverage under
the Texas Municipal Retirement System.
An amount equal to five percent of the employee's base salary is contri-
buted to the plan by the participant, and the City contributes an amount
equal to ten percent of the employee's base salary. Covered employees
do not become vested in program benefits until completing ten years of
service.
J. OTHER EMPLOYEE BENEFITS
Employees are credited with vacation at rates from ten to fifteen days
per year, depending upon length of service. Carryover of unused vaca-
tion time from one year to the next is allowed for a maximum of two
years. If an employee terminates, he is compensated for any accrued
vacation not taken (up to the two year maximum).
Employees are credited with sick leave at the rate of one day per month
and are allowed to accumulate up to 120 days. Payment for unused accu-
mulated sick leave is not made to employees by the City.
The City of College Station offers, as an additional benefit to employees,
a major medical and term life insurance plan. The premium of full time
employees with at least ninety days of service is paid in full by the
City. Employees may add any number of dependents at their own cost.
K. TOTAL COLUMNS ON COMBINED STATEMENTS - OVERVIEW
Total columns on the Combined Statements - Overview are captioned
Memorandum Only to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present financial
position, results of operations, or changes in financial position in
conformity with generally accepted accounting principles. Neither is
such data comparable to a consolidation. Interfund eliminations have
not been made in the aggregation of this data.
Note 2 - PROPERTY TAX
Property taxes attach as an enforceable lien on property as of January 1.
Taxes are levied on and payable July 1. The City bills and collects its
own property taxes. City property tax revenues are recognized when levied
to the extent that they result in current receivables.
The City is permitted by the State of Texas to levy taxes up to $2.50 per
$100 of assessed valuation for general governmental services and for the
payment of principal and interest on long-term debt. The combined current
tax rate to finance general governmental services and payment of princi-
pal and interest on long-term debt for the year ended June 30, 1980 was
$ .39 per $100, which means that the City has a tax margin of $2.11 per
$100 and could raise up to $63,171,394 additional a year from the present
assessed valuation of 5293,904,940 before the limit is reached.
- 2 6 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 6 of 9
Note 3 - CHANGES IN LONG-TERM DEBT
The following is a summary of bond transactions for the City of College
Station for the year ended June 30, 1980:
Bonds Payable at July 1, 1979
New Bonds Issued:
1979 Utility System Revenue Bonds
Bonds Retired
Bonds Payable at June 30, 1980
General
Obligation Revenue Total
$12,600,000 $4,079,000 $16,679,000
6,145,000 6,145,000
(655,000) (402,000) (1,057,000)
$11,945,000 $9,822,000 $21,767,000
$722,498 is available in the Debt Service Funds to service the General Obli-
gation bonds.
Note 4 - BOND DEBT SERVICE REQUIREMENTS
General obligation bond ordinances require that during the period in which
the bonds are outstanding, the City must create and maintain interest and
sinking funds to be used for servicing their retirement. Further require-
ments call for a continuing direct ad valorem tax upon all taxable property,
to be levied and collected, sufficient to pay current interest and to
create a sinking fund of not less than two per cent (2%) of the principal
amount of outstanding bonds, or of not less than the amount required to
pay the principal payable out of said tax whichever is greater.
City Ordinance No. 1026 adopted June 26, 1976 further requires that the
City Council consider applying net revenues from the Utility Fund to the
retirement of that portion of General Obligation Bonded Indebtedness used
to finance Utility System Construction before levying a tax for that pur-
pose. During the past fiscal year, Council chose to effectively appro-
priate earnings for that purpose by adopting a budget for the Utility
Fund that included a transfer to the debt service for retirement of General
Obligation Bonded Indebtedness.
Revenue bond ordinances require creation of Bond Funds (interest and
sinking funds) into which the Utility Fund deposits 100 per cent of the
amount required to meet the interest and principal payments falling due
on or before the next maturity date of the bonds. In addition, the Utility
Fund is required to pay into the Bond Funds twenty per cent (20%) of the
above required amount annually until such time as there is in the Bond
Funds an amount sufficient to meet the interest and principal payments
falling due on or before the next maturity date of the bonds plus the
interest and principal payments on the bonds for one year thereafter.
- 2 7 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 7 of 9
Note 5 CAPITAL IMPROVEMENTS PROGRAM
Construction of numerous capital improvements by the City during the year
ended June 30, 1980, was financed primarily by general obligation and
revenue bonds. Capital improvements accounted for in the City's Capital
Project Funds include both general fixed assets and utility fixed assets
financed primarily by general obligation bonds. Capital improvements
financed by revenue bonds are accounted for in the City's Utility Fund.
Appropriated fund balances within the Capital Project Funds represent the
unexpended original authorization (or expenditures over the original au-
thorization) for each project financed by the respective bond funds. The
contract balances in excess of amounts paid or accrued are not encumbered
in the Capital Project Funds. A summary of beginning capital improvement
authorizations (by financial source) for improvements under construction
is as follows:
Capital
Improvement
Streets
Parks
Police Station, Fire Station,
City Hall, & Warehouse
Water System
Sewer System
Electrical System
Totals
General Utility
Obligation Revenue
Bonds Bonds
$ 1,400,000 $
2 ,235 ,000
2,010,000
2,475,000
2,040,000
2,725,000
$12,885,000
5,300,000
845,000
3,000,000
$9,145,000
A summary of construction -in -progress on capital improvements at June 30,
1980, is as follows:
Capital
Improvement
Water System
Electrical System
Streets
Parks
Miscellaneous
Totals
General
Fixed
Assets
652 ,287
637,733
5,574
Utility
Fixed
Assets
$ 2,363,003
841,897
$1,295,594 $3,204,900
Note 6 PREPAID WATER COSTS
On November 8, 1978, the City entered into an agreement with Texas A & M
University (TAMU), whereby the City would construct water system improve-
ments for TAMU. This water system provides the City with an additional
water source until its own system can be constructed, beginning January 25,
1979, not to exceed a period of five (5) years. The costs of the system
are being repaid by TAMU at a rate of $0.20 (twenty cents) per 1,000
gallons of City water usage. Termination of the agreement provides for
absolute title to the system to be conveyed to TAMU by the City. A
summary of the unrecovered cost of the water system at June 30, 1980 is
as follows:
-28-
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Total Project Costs
Less Accumulated Water Usage Credits
Prepaid Water Costs June 30, 1980
$1,167,076
(286,189)
$ 880,887
Exhibit 6
Page 8 of 9
Note 7 - LITIGATION
The City is contingently liable in respect of law suits and other claims in
the ordinary course of its operations. The settlement of such contingencies
under the budgetary process would require appropriation of revenues for
liabilities yet to be realized and would not materially affect the financial
position of the City at June 30, 1980.
Note 8 - CHANGES ADOPTING GENERALLY ACCEPTED ACCOUNTING PRINCIPLES
At June 30, 1979, the City had accrued and recorded in the Debt Service Fund
a liability for interest expense on General Long -Term Debt. Generally
accepted accounting principles do not permit accrual of interest between
maturity dates on general obligation debt. The net adjustment to fund
balance of the Debt Service Fund amounted to $114,021.
Revenue bonds payable within the Utility Fund at June 30, 1979, reflected
the balance due on general obligation bonds issued for utility improvements.
Repayment of this portion of general obligation bonds is pledged per the
bond indentures by ad valorem tax revenues of the City. Accordingly, this
debt has been reclassified to the general long-term debt group of accounts
for the year ended June 30, 1980. Adjustments to retained earnings of the
Utility Fund are as follows:
Balances of general obligation bonds payable
in the Utility Fund $6,687,463
Less: Bond Proceeds recorded as contra account (3,472,675)
Net Increase in Retained Earnings $3,214,788
Note 9 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES
Generally accepted accounting principles require disclosure, as part of the
Combined Statements - Overview, of certain information concerning individual
funds including:
A. Segment information for certain individual Enterprise Funds. This re-
quirement is effectively met in this report by Exhibits 21-31.
B. Summary disclosures of debt service requirements to maturity for all
types of outstanding debt. This requirement is met by Table XI.
C. Summary disclosures of changes in general fixed assets by major asset
class. This requirement is met by Exhibit 33.
D. Summary disclosures of changes in general long-term debt. This require-
ment is met by Note 3.
--29-
i
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1980
Exhibit 6
Page 9 of 9
E. Excesses of expenditures over appropriations in individual funds. Hotel/
Motel Tax Fund expenditures of $213,850 exceeded appropriations of
$61,800. Debt Service Fund expenditures of $1,567,169 exceeded appro-
priations of $1,386,249.
F. Deficit fund balances or retained earnings balances of individual funds.
No funds reflected such balances at June 30, 1980.
G. Individual fund interfund receivable and payable balances. Such balances
at June 30, 1980 were:
Fund
General Fund
Special Revenue:
Revenue Sharing Fund
Hotel/Motel Tax Fund
Debt Service Fund
Capital Projects:
Community Development
1971 Bond Funds
1976 Bond Funds
1978 Bond Funds
1978 II Bond Funds
Enterprise Fund:
Utility Fund - Operating
Utility Fund - Restricted
Sanitation Fund
Trust & Agency:
Cemetery - Perpetual Care
Interfund Interfund
Receivables Payables
$ 724,808 $ 97,553
1,103,709
5,137
1 ,211 ,537
859,034
847,820
495,894
964,730
95,467
2,527
244,848
101,575
538,712
9,750
1 ,142,561
88,241
706,990
1,246,915
2,133,518
$6,310,663 $6,310,663
-30-
COMBINING STATEMENTS
BY FUND TYPE
CITY OF COLLEGE STATION
COMBINING BALANCE SHEET -
ALL SPECIAL REVENUE FUNDS
JUNE 30, 1980
Exhibit 7
Hotel/ Totals
Revenue Motel June 30,
Sharing Tax 1980
ASSETS
Cash $ 98,371 $ 27,572 $125,943
Certificates of Deposit 298,000 299,000 597,000
Accrued Interest Receivable 1,025 1,025
Accounts Receivable - Miscellaneous 76 76
Due From Federal Government 62,690 62,690
TOTAL ASSETS: $459,137 $327,597 $786,734
LIABILITIES AND FUND BALANCE
LIABILITIES:
Due to General Fund $ 8,512 $ 153 $ 8,665
Due to Utility Fund 36,336 101,422 137,758
Due to 1976 Bond Funds 200,000 200,000
Accounts Payable 1,459 306 1,765
Total Liabilities $246,307 $101,881 $348,188
FUND BALANCE:
Fund Balance - June 30, 1980 212,830 225,716 438,546
TOTAL LIABILITIES AND FUND BALANCE: $459,137 $327,597 $786,734
The accompanying notes are an integral part of this financial statement.
- 31 -
CITY OF'COLLEGE STATION
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
ALL SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED JUNE 30, 1980
REVENUES AND CONTRIBUTIONS:
Contributions - Federal R9V8DU8 Sharing
ReV0DU8s - Hotel/Motel Occupancy Tax
Interest Earnings OD Investments
Total R8YeDUeS and Contributions
Exhibit 8
Hotel/ Totals
Revenue Motel June 30,
5h Tax l980
$244,935 $ ---- $244,935
---- 189,023 189,023
30,246 19,223 49,469
-- JT_ 08�.4-6 983,A25'
EXPENDITURES:
C0v-uibUti0ntV Mental Health and Retardation $ 9,500 $ $ 9,500
Contribution t0 Bryan pUb]iC Library 15,000 15,000
Contribution 'to Chamber Of Commerce --]7,500 17,500
Contribution to DraZO5 COVDtY Arts Council 20,500 20,500
~ Contribution to Hospitality In -formation 22000Or0�tiOD Center , ,
Contribution to Parks and Recreation l,45q 885 2,344
'` ---' 59� 34Z,5ql
Contribution to Other Funds 342,591
52rViCe3
2,917 2,917
Miscellaneous Expenditures 39 39
Capital Outlay - l�O00q 150009
LdD� Acquisition --- , _
7�}i�� 85U ffU
Total Expenditures T3_6_ 5�� z-` __- ������
EXCESS OF EXPENDITURES OVER REVENUES:
�
Fund Balance - July ], 1979
Adjustment for ACC0UDtS Payable Not Accrued
in Prior Year
Adjusted Fund Balance - July l, 1079
(Q $(5,6O4)
336,274 $231,320 $567,594
FUND BALANCE - JUNE 301980 S212J830 $225,716
�
The accompanying notes are an 'integral part of thiS finaUCial statement.
-32-
CITY Or COLLEGE STATION
COMBINING BALANCE SHEET -
ALL CAPITAL PROJECT FUNDS
jUNE 30, 1980
1971
Community Bond
Development Funds
ASSETS
Cash in Bank $ 5,001 S 1,738
Certificates Of Deposit 200,000
Accrued Interest UD Certificates of Deposit 8,246
Due From Federal Government 19"771 Due From Fr00 Other Funds 5,137
LIABILITIES AND FUND BALANCES
LIABILITIES:
Contracts and Accounts Payable
RetdiDag8 Payable - Contractors
Due To Other Funds
TOTAL LIABILITIES
FUND BALANCES (DEFICITS):
Appropriated For Genera-1 FiX9d Assets
Street Improvements
Park Improvements
Police Station, Fire Station & WDrCh0U52
City Hall Expansion
Appropriated for Utility Fixed Assets
Water System Improvements
Sewer Sys -Lem Improvements
Electrical System Improvements
Unappropriated
TOTAL FUND BALANCES
TOTAL LIABILITIES AND FUND BALANCES:
12,125
2,897
9,750
24,772
�
~
Exhibit 9
1976
Bond
FVnds
86
l30,OOO
$215,l21 $ 183,222
15.12
The accompanying notes are an integral part of this financial statement.
/28,455\
841 ,O9l
/797,396\
Sl 34l 623
- 33 -
1978
1978 Series II
80Dd Bond
Funds Funds
$ 303,839 $ 148,671
1,630,000 803,000
12,341 8,252
859,034 847,820
$2,805,214 $1,807,743
$ 76,893
45,517
88,241
$ 210,651
$ 34,396
42,445
747
Gl,724
2,455,251
$2,594,563
S2,805,2l4
$ 112,297
35,042
706,990
$ 854,329
$ ]94,973
687,365
70,553
523
953,414
$l807,743
Totals
June 30,
1980
� 459,335
2,76],OOO
28,839
19,771
2,923,528
$6,194,473
$ 201 ,315
83,456
1,947,542
$2,232,313
$ 627,712
729,810
70,553
/28,455\
842,438
/735,672l
2,455,251
523
$3,962,160
$6,194,473
- 34 -
CITY OF COLLEGE STATION
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES -
ALL CAPITAL PROJECT FUNDS
FOR THE YEAR ENDED JUNE 30, 1980
Exhibit 10
1971
Community Bond
Development Funds
REVENUES:
Earnings on Investments $ $ 20,417
Federal Grants 425,264
State Grants
Contribution From B.V.D.C. Lincoln Center
Total Revenues $425,264 $ 20,417
EXPENDITURES:
General Fixed Assets
Land $ 5,052 $
Street Improvements 222,484
Park Improvements
Police Station, Fire Station, & Warehouse
City Hall Expansion
Office Equipment 1,466
Utility Fixed Assets
Water System Improvements 2,690
Sewer System Improvements
Electrical System Improvements
Federal Housing Rehabilitation 150,186
Administrative & Other Costs 43,386
Total Expenditures $425,264 $
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES: $ $ 20,417
TRANSFERS:
To Debt Service Fund $ $ 17,363
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES & TRANSFERS: $ $ 3,054
Fund Balances - July 1, 1979 212,067
FUND BALANCES - JUNE 30, 1980: $ $215,121
The accompanying notes are an integral part of this financial statement.
- 3 5 -
1978
1976 1978 Series II
Bond Bond Bond
Funds Funds Funds
$ 27,639 $ 225,079 $ 152,500
116,322 18,596
8,532
$152,493 $ 243,675 $ 152,500
37,601
179,608
843
443,034
(12,862)
$648,224
($495,731)
$ 27,639
($523,370)
722,432
$199,062
33,478
23,313
2 ,072
7,021
473,468
$ 539,352
$ (295,677)
$ 225,079
$ (520,756)
3,115,319
$2,594,563
$ 269,052
272,443
276 ,593
202 ,992
$1,021,080
$ (868,580)
$ 193,978
($1,062,558)
2,015,972
$ 953,414
Totals
June 30,
1980
$ 425,635
425 ,264
134,918
8,532.
$ 994,349
$ 274,104
566 ,006
479,514
205,064
843
1,466
445,724
(5,841)
473,468
150,186
43,386
$2,633,920
($1,639,571)
$ 464,059
($2,103,630)
6 ,065 ,790
$3,962,160
CITY OF COLLEGE STATION
COMBINING BALANCE SHEET
ALL ENTERPRISE FUNDS
JUNE 30, 1980
ASSETS
CURRENT ASSETS:
Cash on Hand and in Bank
Certificate of Deposit
Accounts Receivable - Utility Billings
(Net of $338,570 Allowance for Doubtful Accounts)
Accounts Receivable - Other
Inventories
Due From Other Funds
Total Current Assets
RESTRICTED ASSETS:
Cash - Customers' Meter Deposits
Cash - Revenue Bond Interest & Sinking
Certificates of Deposit - Revenue Bond I & S
Accrued Interest Receivable on C.D.
Cash, Receivables & Inventories - Utility Projects
Total Restricted Assets
FIXED ASSETS: (Net of Accumulated Depreciation)
DEFERRED CHARGES:
Prepaid Water Costs
Bond Issuance Costs
Total Deferred Charges
TOTAL ASSETS:
Exhibit 11
Utility Sanitation Totals
Fund Fund June 30, 1980
$ 895,898
350,000
1,085,433
40,481
426 ,821
495,894
$ 3,294,527
$164,741
338
3,524
95,467
$264,070
$ 90,956 $
182,956
1,129,657
39,087
7,079,101
$ 8,521 ,757 -`
$15,606,686
$ 880,887
80,404
$ 961,291
$ 1,060,639
350,000
1,085,433
40,819
430,345
591,361
$ 3,558,597
$ 90,956
182,956
1,129,657
39,087
7,079,101
$--87521 ,757
$163,546 $15,770,232
$ $ 880,887
80,404
$ - $ 961,291
$28,384,261 $427,616 $28,811,877
The accompanying notes are an integral part of this financial statement.
-37-
LIABILITIES
CURRENT LIABILITIES:
Payable From Current Assets:
Accounts Payable
Sales Tax Payable
Due to Other Funds
Due to Escrowed Construction Funds
Payable From Restricted Assets:
Accounts Payable
Construction Contracts Retainage Payable
Accrued Interest Payable
Revenue Bonds Payable (Current Portion)
Due to Other Funds
Total Current Liabilities
OTHER LIABILITIES:
Customers' Meter Deposits
Revenue Bonds Payable (Long Term Portion)
Total Other Liabilities
TOTAL LIABILITIES:
FUND EQUITY
CONTRIBUTIONS: (Exhibit 12)
RETAINED EARNINGS - JUNE 30, 1980:
TOTAL FUND EQUITY:
TOTAL LIABILITIES AND FUND EQUITY:
Utility Sanitation Totals
Fund Fund June 30, 1980
$ 578,227
13,920
1 ,199,498
47,417
924,418
235,680
230 ,626
443,000
2,133,518
$ 5,806,304
$ 534,089
9,381,258
$ 9,915,347
$15,721,651
$ 7,175,783
$ 5,486,827
$12,662,610
$28,384,261
$
3,833 $ 582,060
13,920
1,199,498
47,417
924,418
235,680
230,626
443,000
2,133,518
$ 3,833 $ 5,810,137
$ $ 534,089
9,381 ,258
$ $ 9,915,347
$ 3,833 $15,725,484
$ 54,901
$368,882
$423,783
$427,616
$ 7,230,684
$ 5,855,709
$13,086,393
$28,811,877
- 3 8 -
CITY OF COLLEGE STATION
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND EQUITY
ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1980 Exhibit 12
OPERATING REVENUES:
Electric Sales and Fees
Water Sales and Fees
Sewer Sales and Fees
Sanitation Sales and Fees
Dumpster Sales
Miscellaneous Income
Total Operating Revenue
OPERATING EXPENSES:
Electric & Water Production & Distribution
Sewer & Sanitation Collection & Disposal
Non -Departmental Operating Expense
Depreciation
Total Operating Expenses
OPERATING INCOME:
NON -OPERATING REVENUES (EXPENSES):
Interest Earnings - Time Deposits
Interest Earnings - Escrowed Construction Funds
Amortization of Bond Premium
Revenue Bond Interest Expense
Amortization of Revenue Bond Issuance Costs
Transfer to Debt Service
EXCESS OF REVENUE OVER EXPENSES:
ADJUSTED RETAINED EARNINGS - JULY 1, 1979:
RETAINED EARNINGS - JUNE 30, 1980:
ADJUSTED CONTRIBUTED CAPITAL - JULY 1, 1979:
Add: Contributions 1979-80
FUND EQUITY - JUNE 30, 1980:
Utility
Fund
$ 8,336,194 $
1 ,326,433
572,778
88,606
$10,324,011
$ 5 ,816 ,885
376,777
1 ,665,938
442,389
$ 8,301 ,989
$ 2,022,022
Sanitation Totals
Fund June 30, 1980
$ 8,336,194
1,326,433
572,778
602,511 602,511
16,337 16,337
12 88,618
$618,860 $10,942,871
$ $ 5,816,885
313,312 690,089
19,044 1,684,982
45,267 487,656
$377,623 $ 8,679,612
$241,237 $ 2,263,259
115,192
615,912
282
(540,740)
(4,404)
(706,508)
$ 1 ,501 ,756 $241 ,237
3,985,071 127,645
$ 5,486,827 $368,882
4,048,188
3,127,595 54,901
$12,662,610 $423,783
The accompanying notes are an integral part of this financial statement.
115,192
615,912
282
(540,740)
(4,404)
(706,508)
$ 1,742,993
4,112,716
$ 5,855,709
4,048,188
3,182,496
$13,086,393
- 3 9 -
CITY OF COLLEGE STATION
COMBINING BALANCE SHEET -
ALL TRUST AND AGENCY FUNDS
JUNE 30, 1980
ASSETS
Cash
Certificate of Deposit
Accrued Interest Receivable
Due From General Fund
TOTAL ASSETS:
FUND BALANCE
TOTAL FUND BALANCE - JUNE 30, 1980
Firemen's
Relief &
Retirement
$ 15
TPAA
Utility
Lobby
$
$ 15 $
$ 15 $
Exhibit 13
Cemetery -
Perpetual
Care
$ 8,026
15,900
430
2,527
Totals -
June 30,
1980
$ 8,041
15,900
430
2,527
$26,883 $26,898
$26,883 $26,898
The accompanying notes are an integral part of this financial statement.
-40-
1
CITY OF COLLEGE STATION
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
ALL TRUST AND AGENCY FUNDS
FOR THE YEAR ENDED JUNE 30, 1980
REVENUES AND CONTRIBUTIONS:
Contributions - State
Contributions - Participants
Contributions - General Fund
Interest Earnings
Fees From Plot Sale Proceeds
Total Revenues and Contributions
Firemen's TPAA
Relief & Utility
Retirement Lobby
$ 1,500 $
40 40,044
2,600
238
$ 4,140 $40,282
Exhibit 14
Cemetery -
Perpetual
Care
2,072
1,078
$ 3,150
Totals -
June 30,
1980
$ 1,500
40,084
2,600
2,310
1 ,078
$47,572
EXPENDITURES: Pension Payments $ 4,100 $ $ $ 4,100
Legal Expenses 7,136 7,136
Miscellaneous Expense 262 262
Total Expenditures 7,398 $11,498
REVENUES OVER EXPENDITURES $32,884 $36,074
Fund Balance - July 1, 1979 $ (25) $ $ (25)
Adjustment for Prior Year Accounts (32,884)
Payable Previously Unrecorded (32,884)
Adjustment for Transfer of Reserve
for Perpetual Care Fund From Former
Cemetery Fund (Operating & Perpetual 23,692 23,692
Care Combined)
Adjustment for Error in Recording 41 41
Prior Year Revenue
Adjusted Fund Balance July 1, 1979 $ (25) ($32,884) $23,733 $(9,176)
FUND BALANCES - JUNE 30, 1980:
$ 4,100
$ 40
$ 15
$ $26,883 $26,898
The accompanying notes are an integral part of this financial statement.
- 41 -
INDIVIDUAL FUND
AND ACCOUNT GROUP
STATEMENTS
CITY OF COLLEGE STATION
GENERAL FUND
BALANCE SHEET
JUNE 30, 1980
ASSETS
Cash on Hand and in Bank
Certificates of Deposit
Accrued Interest Receivable
Delinquent Taxes Receivable
Paving Assessments Receivable
Accounts Receivable - Grants
Accounts Receivable - Ambulance Services
Accounts Receivable - Cemetery Plot Sales
Accounts Receivable - Other
Due From Other Funds
Inventories
Exhibit 15
$ 38,448
760,000
24,015
33,413
4,388
17,882
16,434
2,708
1 ,776
724,808
39,428
TOTAL ASSETS: $1,663,300
LIABILITIES AND FUND BALANCE
LIABILITIES:
Accounts Payable
Due to Other Funds
Due to Southgate Village for Paving Assessments
Refundable Deposits
Municipal Court Fees Payable
Total Liabilities
FUND BALANCE:
Reserved for Encumbrances
Reserved for Purchase of Parks
Reserved for Uncollected Taxes
Reserved for Uncollected Ambulance Accounts Receivable
Reserved for Uncollected Cemetery Accounts Receivable
Total Reserved Fund Balance
Unreserved Fund Balance - June 30, 1980
$ 88,551
63,354
33,413
11,423
2,648
$ 199,389
1,271,723
$ 81 ,607
97,553
5,142
6,236
1 ,650
$ 192,188
1,471,112
TOTAL LIABILITIES AND FUND BALANCE: $1,663,300
The accompanying notes are an integral part of this financial statement.
-42-
CITY or COLLEGE STATION
GENERAL FUND
STATEMENT OF CHANGES IN FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1980
FUND BALANCE - JULY 1, 1979:
Adjustment for Transfer of Accounts Receivable to Utility
Fund (Net of Reserve for Uncollectibles)
Adjustment to Correctly Accrue Prior Year Accounts Payable
Adjustment to Fully Reserve and Reclassify Prior Year
Delinquent Taxes Receivable
Adjustment to Reclassify Prior Year Reserves for
Uncollectible Accounts Receivable and Monies Held for
Purchase of Parks Previously Shown as a Contra Asset
and Liability, Respectively
Adjustment to Transfer Assets and Liabilities (Net)
From Former Cemetery Fund to General Fund
Adjustment to Transfer Long Term Liability to General
Long Term Debt Group of Accounts
Adjustment to Transfer Assets and Liabilities (Net)
to Sanitation Fund
$ 829,703
(24,005)
(46,184)
1 ,467
77,538
69,252
24,731
6,001
Exhibit 16
ADJUSTED FUND BALANCE - JULY 1, 1979: $ 938,503
Add: Excess of Revenues Over Expenditures
Revenues and Transfers (Exhibit 17)
Expenditures (Exhibit 18)
Add: (Deduct):
Increase in Reserve for Purchase of Parks
Increase in Reserve for Uncollected Taxes
Increase in Reserve for Cemetery Accounts Receivable
(Decrease in Reserve for Ambulance Accounts Receivable)
$4,234,108
3,733,099
$ 5,516
31,713
2,648
(8,277)
501 ,009
31 ,600
TOTAL FUND BALANCE - JUNE 30, 1980: $1,471,112
The accompanying notes are an integral part of this financial statement.
- 43 -
CITY OFCOLLEGE STATION
GENERAL FUND
STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1980
TAXES:
Current Ad Valorem
Delinquent Ad Valorem
Tax Penalty and Interest
Franchise Taxes
Mixed Drinks Tax
Sales Tax
Total Taxes
LICENSES:
Electricians
Animal
Taxi
Game Machine
Total Licenses
PERMITS:
Builder
Electrical
Plumbing
Air Conditioning
Mixed Drink
Health
Total Permits
SERVICE FEES:
Court Cost
Pound
Miscellaneous
Total Service Fees
FINES:
Municipal Court
Total Fines
CERTIFICATES:
Birth & Death
Tax
Total Certificates
Estimated
$ 441 ,253
18,000
4,500
122,000
32,000
1,140,507
$1,758,260
Realized
$ 420,789
19,262
4,291
115,810
38,827
1,065,314
$1,664,293
1,200 $ 1,150
275 289
1,000 30
1,000 1,793
3,475 $ 3,262
$ 38,000
2,550
2,550
5,100
1 ,000
500
$ 49,700
$ 3,000
2,200
$ 5,200
$ 44,698
10,436
17,894
2,283
350
$ 75,661
$ 3,310
2,038
19
$ 5,367
Exhibit 17
Page 1 of 2
Variance
Favorable
(Unfavorable)
$(20,464)
1 ,262
(209)
(6,190)
6,827
(75,193)
$(93,967)
$ (50)
14
(970)
793
$ (213)
$ 6,698
7,886
15,344
(5,100)
1 ,283
(150)
$ 25,961
$ 310
(162)
19
$ 167
$ 288,000 $ 315,514 $ 27,514
288,000 $ 315,514 $ 27,514
$ 500 $ 193 $ (307)
2,000 1,483 (517)
$ 2,500 $ 1,676 $ (824)
-44-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1980
CITY SERVICES PROVIDED:
Contributions from County for Fire
Ambulance Service
Accident Coding
Sale of Ordinances
Art and Cultural Program
Swimming Pool Admission
Swimming Pool Concessions
Swimming Pool Instruction
Thomas Pool Admission
Thomas Pool Concessions
Adult Sports Program
Youth Sports Program
Opening Graves
Sale of Cemetery Plots
Total City Services Provided
MISCELLANEOUS:
Grant Reimbursements
Paving Assessments
Earnings on Investments
Use of City Equipment, Materials & Labor
Park Fees
Other Revenues
Total Miscellaneous
TOTAL REVENUES:
TRANSFERS:
From Utility Fund
From Revenue Sharing Fund
Total Transfers
TOTAL GENERAL FUND REVENUES AND TRANSFERS:
Estimated Realized
$ 10,000
18,000
500
500
1,000
28,500
2,200
25,600
9,400
3,800
1,500
6,000 9,269
107,000 $ 103,883
$ 11,978
13,461
154
6
611
28,078
430
19,875
1 ,269
251
13,455
5,046
$ 113,405 $ 87,430
15,000
10,000 35,333
30,000 530
5,000 2,169
3,300 16,934
$ 176,705 $ 142,396
$2,390,840 $2,312,052
$1 ,634,366 $1 ,634,366
287,690 287,690
$1,922,056 $1,922,056
$4,312,896 $4,234,108
The accompanying notes are an integral part of this financial statement.
Exhibit 17
Page 2 of 2
Variance
Favorable
(Unfavorable)
$ 1,978
(4,539)
(346)
(494)
(389)
(422)
(1,770)
(5,725)
1 ,269
251
4,055
1 ,246
(1,500)
3,269
$ (3,117)
$(25,975)
(15,000)
25,333
(29,470)
(2,831)
13,634
$(34,309)
$(78,788)
$
$(78,788)
- 4 5 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
ADMINISTRATION:
Administration / City Manager:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Administration / City Manager
Personnel:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Personnel
TOTAL ADMINISTRATION:
PLANNING:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
TOTAL PLANNING:
FINANCE:
Fiscal Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Fiscal Administration
234,039
80,183
7,400
1,900
8,428
1,710
4,293
5,500
Budget
$ 89,263
4,171
1,640
104,218
3,497
1 ,862
6,029
$ 210,680
Exhibit 18
Page 1 of 8
Variance
Favorable
Actual (Unfavorable)
$ 88,883
5,526
7
482
101 ,900
2,390
1,762
6,289
207,239
19,105 $ 19,317
810 494
75 36
919 927
1,640 1,698
810 810
23,359 $ 23,282
$ 230,521
$ 54,786
4,456
377
5,347
1 ,918
4,587
4,680
109,414 $
76,151
$ 380
(1 ,355)
(7)
1 ,158
2,318
1,107
100
$ 260)
3,441
$ (212)
316
39
(8)
(58)
$ 77
$ 3,518
$ 25,397
2,944
1,523
3,081
(208)
(294)
820
$ 33,263
43,614 $ 42,902 $ 712
3,430 3,706 (276)
600 153 447
10,306 10,302 4
880 867 1
58,830 57,930 $ 900
-46-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Budget Actual
Accounting:
Salaries & Benefits $ 59,423 $ 54,634
Supplies 5,190 4,507
Equipment Maintenance 150 118
Services 26,860 10,639
Sundry 60 54
Capital Outlay - Equipment 4,506 3,753
Total Accounting $ 96,189 $ 73,705
Tax & City Secretary:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Tax & City Secretary
Utilities:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Utilities
Purchasing:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Purchasing
Warehouse:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Warehouse
$ 48,586 $ 45,536
4,765 3,291
272 24
9,939 7,202
5,500 3,401
340 330
69,402 $' 59,784
Exhibit 18
Page 2 of 8
$ 239,447 $ 232,343
22,660 26,985
1,846 1,544
8,320 9,020
1,200 1,156
1,676 1,537
4,844 4,749
$ 279,993 $ 277,334
$ 18,802 $ 17,755
2,900 1,251
500 615
710 670
500 442
1,000 880
6,005 5,999
$ 30,417 $ 27,612
$ 11,010 $ 10,996
360 215
250 85
120 73
612 641
15 12
633 633
$ 13,000 12,655 $ 345
Variance
Favorable
(Unfavorable)
$ 4,789
683
32
16,221
6
753
$ 22,484
$ 3,050
1,474
248
2,737
2,099
10
9,618
$ 7,104
(4,325)
302
(700)
44
139
95
$ 2,659
$ 1,047
1 ,649
(115)
40
58
120
6
2,805
14
145
165
47
(29)
3
-47-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Data Processing:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Data Processing
TOTAL FINANCE:
PUBLIC SERVICE:
Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Administration
Streets:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Streets
Building inspection:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Building Inspection
Exhibit 18
Page 3 of 8
Budget Actual
$ 20,598 $ 18,199
9,603 10,834
11,500 11,042
2,655 2,846
20 12
100
$-44,376 43,033
$ 592,207 $ 552,053
Variance
Favorable
(Unfavorable)
$ 2,399
(1,231)
458
(191)
8
$1,343
$ 40,154
52,244 $ 52,127 $ 117
2,298 2,187 111
350 100 250
5,328 4,979 349
350 294 56
434 433 1
$ 61,004 60,120 $ 884
168,039
56,275
34,400
46,800
7,050
10,425
400
26,000
349,389
116,849
14,185
5,318
8,702
4,447
621
920
20,904
171,946
98,118
29,005
15,618
17,755
4,265
3,492
37,431
20-5767g
$ 69,921
27,270
18,782
29,045
2,785
6,933
400
(11,431)
$143,705
$ 111,895 $ 4,954
8,338 5,847
6,169 (851)
6,500 2,202
2,080 2,367
607 , 14
810 110
15,433 . ,471
$ 151,832 $ 20,114
- 48 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Garage:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Garage
Cemetery / Ground Maintenance:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Cemetery / Ground Maintenance
TOTAL PUBLIC SERVICE:
POLICE:
Police Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Police Administration
Uniformed Bureau:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Uniformed Bureau
Budget Actual
Exhibit 18
Page 4 of 8
91,055 $ 67,448
13,300 11,454
1,300 444
1,766 1,190
3,450 2,891
725 710
5,239 5,028
8,000 6,750
124,835 $ 95,915
23,366 $ 19,087
4,150 6,250
2,200
1,760 1,408
2,380 36
110 106
1 ,300 585
6,000 5,577
41,266 $ 33,049
748,440 $ 546,600
$ 99,975
5,455
2,275
3,227
2,000
1,745
6,550
$
121,227
$ 374,968
52,231
16,580
1,700
11,380
5,225
41 ,500
$ 503,584
93,125
3,316
1,232
4,149
2,017
6,352
110,191
366,800
50,720
12,410
1 ,694
3,321
2,186
39,969
477,100
Variance
Favorable
(Unfavorable)
$ 23,607
1 ,846
856
576
559
15
211
1,250
$ 28,920
$ 4,279
(2,100)
2,200
352
2,344
4
715
423
$ 8,217
$201 840
$ 6,850
2,139
1 ,043
(922)
(17)
1,745
198
$ 11,036
$ 8,168
1,511
4,170
6
8,059
3,039
1 ,531
26,484
-49-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Investigation:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Investigation
Special Services Bureau:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay -- Equipment
Total Special Services Bureau
Municipal Court:
Salaries & Benefits
Supplies
Services
Sundry
Capital Outlay - Equipment
Total Municipal Court
TOTAL POLICE:
FIRE:
Fire Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Fire Administration
Exhibit 18
Page 5 of 8
Budget Actual
$ 76,702 $ 75,816
8,021 5,720
2,840 2,174
2,185 1,965
1 ,975 647
3,625 2,249
6,352 6,352
$ 101,700 $ 94,923
$ 137,574 $ 126,610
15,610 12,426
2,200 2,307
4,900 1,425
33,596 34,701
1 ,600 578
5,148 3,802
I-200,628 181,849
$ 47,600 $ 44,016
6,068 4,833
7,551 7,523
150 104
161 234
$ 61,530 _56,710
988,669 $ 920,773
$ 51 ,859
3,866
1,100
7,810
940
3,115
68,690
Variance
Favorable
(Unfavorable)
$ 886
2,301
666
220
1 ,328
1,376
$ 6,777
$ 10,964
3,184
(107)
3,475
(1,105)
1,022
1,346
18,779
$ 3,584
1 ,235
28
46
73)
4,820
$ 67,896
$ 51,793 $ 66
1,821 2,045
458 642
6,898 912
940
792 2,323
61,762 $ 6,928
-m50-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Fire Operations:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Fire Operations
Fire Prevention:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Fire Prevention
Ambulance:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Ambulance
TOTAL FIRE:
ENGINEERING:
Engineering Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Engineering Administration
Budget Actual
Exhibit 18
Page 6 of 8
$ 526,713 $ 475,519
29,388 24,224
3,810 4,163
13,850 10,734
16,600 10,957
6,940 6,931
43,535 20,442
$ 640,836 $ 552,970
$ 33,842 $ 33,597
4,369 2,874
2,440 1,368
1,515 1,429
2,923 341
1,502 586
46,591 $ 40,195
$ 17,582
4,427
4,855
834
3,418
3,676
$ 34,792
$ 790,909
$
17,195
4,780
3,522
344
2,819
3,677
32,337
687,264
34,512 $
4,200
400
5,472
1 ,650
750
$ 46,984 $
34,872
4,390
401
4,941
2,217
99
46,920
Variance
Favorable
(Unfavorable)
$ 51,194
5,164
(353)
3,116
5,643
9
23,093
$ 87,866
$ 245
1,495
1,072
86
2,582
916
$ 6,396
$ 387
(353)
1 ,333
490
599
2,455
$103,645
$ (360)
(190)
(1)
531
(567)
651
$ 64
- 51 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Engineering:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Streets
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Engineering
TOTAL ENGINEERING:
PARKS:
Parks Administration:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Capital Outlay - Buildings
Total Parks Administration
Recreation:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Recreation Equipment
Total Recreation
Aquatics:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Recreation Equipment
Total Aquatics
Budget Actual
$ 68,790 $ 68,848
30,950 30,823
942 597
63,202 58,904
540 819
364 364
6,240 4,765
12,036 11,849
183,064 $ 176,969
$ 230,048 $ 223,889
$ 43,582 $
3,630
200
400
8,710
640
1,850
6,500
$ 65,512
$ 32,943
13,489
700
100
16,467
110
858
64,667
$ 112,097
12,345
3,000
5,600
30,750
550
10,880
135
$ 175,357
Exhibit 18
Page 7 of 8
43,784
3,578
57
52
7,264
368
2,470
5,779
1,209
64,561
$ 32,022
10,828
364
44
22,290
408
781
66,737
83,828
12,753
2,782
5,638
22,987
558
8,727
255
$ 137,528
Variance
Favorable
(Unfavorable)
$ (58)
127
345
4,298
(279)
1 ,475
187
$ 6,095
$ 6,159
$ (202)
52
143
348
1 ,446
272
(620)
721
(1,209)
$ 951
$ 921
2,661
336
56
(5,823)
(298)
77
J2 ,070)
$ 28,269
(408)
218
(38)
7,763
(8)
2,153
(120)
T-37 ,829
-52 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1980
Parks Maintenance:
Salaries & Benefits
Suppl ies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Capital Outlay - Buildings
Capital Outlay - Recreation Equipment
Total Parks Maintenance
Forestry:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Recreation Facilities
Total Forestry
TOTAL PARKS:
Budget Actual
$ 121,090 $
23,220
11,600
9,815
6,880
440
14,287
7,575
4,160
$ 199,067
Exhibit 18
Page 8 of 8
104,439
11,006
11,858
8,543
7,685
421
15,404
7,341
2,966
75
169,738
$ 28,915 $
5 ,585
20
1 ,500
1,090
150
2,221
8,000
47,481
$ 552,084
NON -DEPARTMENTAL: $
Opening Graves
Contribution to Utility Fund 9,000
Contingencies 56,552
Miscellaneous
TOTAL NON -DEPARTMENTAL: $ 65,552
TOTAL GENERAL FUND EXPENDITURES:
28,760
2,227
16
827
857
133
1 ,449
3,873
$ 38,142
$ 476,706
$ 100
9,000
3,878
6,164
$ 19,142
Variance
Favorable
(Unfavorable)
$ 16,651
12,214
(258)
1,272
(805)
19
(1,117)
234
1 ,194
75)
$ 155
3,358
4
673
233
17
772
4,127
$ 9,339
$ 75,378
$ (100)
52,674
(6,164)
$ 46,410
$4,311,362 $3,733,099 $578,263
The accompanying notes are an integral part of this financial statement.
- 5 3 -
Cash on Hand and in Bank
Certificate of Deposit
Delinquent Taxes Receivable
Due From Utility Fund
TOTAL ASSETS:
CITY OF'COLLEGE STATION
DEBT SERVICE FUND
BALANCE SHEET
JUNE 30, 1980
ASSETS
LIABILITIES, RESERVES, AND FUND BALANCE
LIABILITIES:
Due to General Fund
Matured Interest Coupons Payable
Total Liabilities
RESERVES:
Reserve for Uncollectible Taxes $38,471
Total Reserves
FUND BALANCE:
Fund Balance - June 30, 1980
TOTAL LIABILITIES, RESERVES, AND FUND BALANCE:
The accompanying notes are an integral part of this financial statement.
Exhibit 19
$ 17,354
142,000
38,471
1,103,709
$1 ,301 ,534
$ 538,712
1 ,853
540,565
38,471
722 ,498
$1,301,534
- 54
CITY OF COLLEGE STATION
DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1980
REVENUES COLLECTED:
- ---'
tUrr�D3 |aXe5
Delinquent Taxes
Penalty and Interest on Delinquent Taxes
Contribution from Utility Fund
Contribution from 1971 Bond Funds
Contribution fr00 1976 Bond Funds
Contribution from 1978 Bond Funds
Contribution from 1978 Series II Bond Funds
Interest Earned OD Investments
DiSC0UDt for Early Retirement of Notes Payable
Total ReYeDV83
Exhibit 20
644,558
13,654.
3,622
706,508
17,363
27,639
225,079
193,978
7,258
3,784
EXPENDITURES:
Redem--0n of Tax Obligation Bonds $655,000
'
Interest 56q74� �]324743 OO Tax Obligation 8On�S , _ , ,
Retirement of Notes Payable $229,035
Interest on Notes Payable 13,128 242,164
Paying Agents Fees 262
Total Expenditures
EXCESS OF REVENUES OVER EXPENDITURES:
IDCr2a58 in Fund Balance
Fund Ud]aDC9 - July l, 1979 $ 332,203
l
Ad'USt02nt for Interest Improperly Accrued ` ll� A2l
in Prior Year ___�������
Adjusted Fund Balance - July l, 1979
FUND BALANCE - JUNE 30, l980:
The accompanying notes are an integral part Of this financial statement.
$l,843,443
l,567,l09
� 275,274
44G2_2>4
-55-
�
CITY OF COLLEGE STATION
UTILITY FUND
BALANCE SHEET
JUNE 30, 1980
ASSETS
CURR[NT ASSETS.
�---d in Bank
Certificate of Deposit
ACCVUOt3 Receivable - Utility Billings
Less: Allowance for Doubtful AoCOUDtS
ACCOUntS Receivable - Other
Due From Other Funds
Inventories
Total Current Assets
RESTRICTED ASSETS:
JDk 3tO0erS/ Meter Deposits
Cash in Bank - ReV2DU8 Bond Interest & Sinking
Certificates of Deposit - Revenue Bond Interest & Sinking
Due From Utility Operating - Revenue Bond Interest & Sinking
Accrued Interest Receivable on Certificates of Deposit
1978 Bond Fund:
Cash in Bank
Due From Other Funds
Inventories
]979 Bond Fund:
Cash in Bank
Certificates Of Deposit
Accrued Interest Receivable OU
Certificates of Deposit
Due From Other Funds
Total Restricted Assets
FIXED ASSETS:
Land
Electric System
Water Sv5tg0
Sewer System
Buildings & Equipment
CUDStrUCtiVD Work in Progress
Total Fixed ASS8tS
DEFERRED CHARGES:
Prepaid Water --Costs
Bond ISSuaDC9 Costs
Total Deferred Charges
TATAL ASSETS:
-
Cost
$ 3O4,594
3,293,871
3,400,104
2,5]7,020
5,436,105
3,204,900
$ 114,195
917,029
ll,3U3
$],277,36O
4,626,000
85,513
284
Depreciation
782,947
709,090
369,420
688,451
$l,4y4,O03
/33q,570\
$ 90,956
]8Y,95O
l,129,657
47,417
39,087
l,O42,527
5,989,157
Net
$ 3---94.
2,510,924
2,59l,Ol4
2,]47,6OO
4"747,b54
3,204,900
$ 880,887
80,404.
The accompanying notes are an integral part of this financial statement.
Exhibit21
$ 895,898
350,000
l,085,433
40,48]
495,894
426,821
3,294,527
8,52l,757
15,606,686
- 56 --
LIABILITIES
CURRENT LIABILITIES:
Payable From Current Assets:
Accounts Payable
Sales Tax Payable
Due to Other Funds
Due to Utility Revenue Bond Interest & Sinking
Payable From Restricted Assets:
Accounts Payable
Construction Contracts Retainage Payable
Accrued Revenue Bond Interest Payable
Matured Revenue Bond Interest Payable
Revenue Bonds Payable - Due Within One Year
Due to Other Funds
Total Current Liabilities
OTHER LIABILITIES:
Customers' Meter Deposits
Revenue Bond Payable - Net of Current Portion
Due Within One Year
Total Other Liabilities
$ 578,227
13,920
1,199,498
47,417
$ 924,418
235,680
229,281
1,345
443,000
2,133,518
$ 534,089
9,381,258
$ 1 ,839 ,062
3,967,242
$ 5,806,304
9,915,347
TOTAL LIABILITIES: $15,721,651
FUND EQUITY
CONTRIBUTIONS:
RETAINED EARNINGS - JUNE 30, 1980:
TOTAL FUND EQUITY:
$ 7,175,783
5,486,827
$12,662,610
TOTAL LIABILITIES AND FUND EQUITY: $28,384,261
-57-
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF CHANGES IN CONTRIBUTIONS AND RETAINED EARNINGS
FOR THE YEAR ENDED JUNE 30, 1980 Exhibit 22
CONTRIBUTIONS:
Adjusted
Balances Balance 1979/80 Balances
Source 6/30/79 *Adjustments 6/30/79 Contributions 6/30/80
Local Government $ 447,564 $4,808,933 $5,256,497 $ 922,349 $6,178,846
Customers 176,590 --- 176,590 176,590
Federal Government 820,347 -- 820,347 820,347
TOTAL CONTRIBUTIONS: $1,444,501 $4,808,933 $6,253,434 $ 922,349 $7,175,783
*See Adjustment to Retained Earnings Below
RETAINED EARNINGS:
Balance - July 1, 1979
*Adjustment to Reclassify Prior Years' Contributions
From Local Government
Adjustment to Reclassify General Obligation Bond
Proceeds to the Appropriate Capital Projects Funds
Adjustment to Remove Issuance Expenses of General
Obligation Bonded Indebtedness
Adjustment to Reclassify Allowance for Doubtful Accounts
Attributable to Utility Billings and Previously
Reflected in General Fund
Adjustment to Reclassify General Obligation Bonded
Indebtedness and Long Term Debt to the General Long
Term Debt Group of Accounts
Adjustment for Interest on General Obligation Bonded
Indebtedness Improperly Accrued in Utility Fund
Adjustment to Correct Prior Year Accrual of Accounts P,yable
Adjusted Balance - July 1, 1979
$5,503,846
(4,808,933)
(3,472,675)
(53,150)
(8,500)
6,687,463
140,652
(3,632)
$3,985,071
Add: Net Income for the Year 1,501,756
RETAINED EARNINGS - JUNE 30, 1980: $5,486,827
The accompanying notes are an integral part of this financial statement.
-58-
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF REVENUE AND EXPENSE
FOR THE YEAR ENDED JUNE 30, 1980
OPERATING REVENUE:
Electric Division Sales and Fees
Water Division Sales and Fees
Sewer Division Sales and Fees
Miscellaneous
Total Operating Revenues
Less: Operating Expenses
NET OPERATING INCOME BEFORE DEPRECIATION:
Less: Depreciation
NET OPERATING INCOME:
$8,336,194
1,326,433
572,778
88,606
NON -OPERATING INCOME:
Interest Earnings - Time Deposits,' $ 115,192
Interest Earnings - Escrowed Construction Funds 615,912
Amortization of Bond Premium ) 282
Total Non -Operating Income
NET INCOME BEFORE NON -OPERATING EXPENSES:
NON -OPERATING EXPENSES:
Revenue Bond Interest
Amortization of Revenue Bond Issuance Costs
Transfer to Debt Service Fund
Total Non -Operating Expenses
$ 540,740
4,404
706,508
Exhibit 23
$10,324,011
(7,859,600)
$ 2,464,411
(442,389)
L$ 2,022,022
731,386
$ 2,753,408
(1,251,652)
NET INCOME: $ 1,501,756
The accompanying notes are an integral part of this financial statement.
-59-
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF REVENUES - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1980
ELECTRIC:
Electric Revenue
Penalty on Billings
Pole Rental
Temporary Service
Fee For Sales Tax Collection
Total Electric
WATER:
Water Revenue
Penalty on Billings
Water Taps
Total Water
SEWER:
Sewer Revenue
Penalty on Billings
Sewer Taps
Total Sewer
MISCELLANEOUS:
Reconnect Fees
Service Fees
Use of City Forces
Sale of Scrap
Other Revenues
Total Miscellaneous
TOTAL OPERATING ESTIMATED & REALIZED:
NON -OPERATING REVENUE:
Interest Earnings
Total Non -Operating Revenue
TOTAL BUDGETED ESTIMATED & REALIZED:
NON -BUDGETED:
Amortization of Bond Premium
Interest Earnings on Escrowed
Construction Funds
TOTAL BUDGETED AND NON -BUDGETED:
Exhibit 24
Estimated Realized
$ 8,454,875 $ 8,126,941
20,000 191,559
8,000 10,944
2,000 5,125
1 ,625
$ 8,484,875 $ 8,336,194
$ 1 ,430,000 $ 1,275,908
10,000
42,000 50,525
$ 1 ,482 ,000 $ 1 ,326 ,433
$ 493,000 $ 554,463
5,000
14,600 18,315
$ 512,600 $ 572,778
$ 3,000 $ 5,951
3,000 1,250
5,000 64,607
5,796
11,002
11,000 $ 88,606
$10,490,475 $10,324,011
$ 100,000 $ 115,192
$ 100,000 $ 115,192
$10,590,475 $10,439,203
282
615,912
$11,055,397
The accompanying notes are an integral part of this financial statement.
Variance
Favorable
(Unfavorable)
($327,934)
171 ,559
2,944
3,125
1 ,625
($148,681)
($154,092)
(10,000)
8,525
($155,567)
$ 61 ,463
(5,000)
3,715
60,178
$ 2,951
(1,750)
59,607
5,796
11,002
$ 77,606
($166,464)
$ 15,192
15,192
,($151 ,272)\
- 60 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF BUDGETED AND ACTUAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 1980
ELECTRICAL TRANSMISSION:
Building Maintenance
Services
Total Operating - Electrical Transmission
Capital Outlay - Machinery
Total Electrical Transmission
ELECTRICAL DISTRIBUTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating -- Electrical Distribution
Capital Outlay - Distribution Lines
Capital Outlay - Office Equipment
Capital Outlay - Machinery
Capital Outlay - Automotive Equipment
Total Electrical Distribution
WATER PRODUCTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating - Water Production
Capital Outlay - Office Equipment
Capital Outlay - Machinery
Total Water Production
WATER DISTRIBUTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating - Water Distribution
Capital Outlay - Facilities
Capital Outlay - Distribution Lines
Capital Outlay - Office Equipment
Capital Outlay - Machinery
Capital Outlay - Automotive Equipment
Total Water Distribution
Budget
$ 14,570
4,410,800
$4,425,370
5,430
$4,430,800
187,287
106,676
60,000
16,600
116,582
5,760
Exhibit 25
Page 1 of 3
Actual
$ 993
4,612,242
$4,613,235
5,429
$4,618,664
$ 174,776
104,204
49,569
13,367
45,794
5,755
$ 492,905 $ 393,465
250,000 179,530
2,190 2,185
2,373 5,784
39,000 35,514
$ 786,468 $ 616,478
92,045 $ 66,997
11,950 10,035
1,500 286
2,150 1,116
601 ,494 518,985
3,000 2,182
$ 712,139 599,601
2,350 2,299
4,250 693
$ 718,739 $ 602,593
$
132,397 $
66,266
98,850
21 ,600
39,190
3,500
361 ,803 $
2,000
3,837
1 ,071
27,500
396,211 $
87,748
48,406
30,726
11,034
30,003
2,667
210,584
1,726
1 ,059
2,385
21 ,664
237,418
Variance
Favorable
(Unfavorable)
$ 13,577
(201,442)
($187,865)
1
($187,864)
$ 12,511
2,472
10,431
3,233
70,788
5
$ 99,440
70,470
5
(3,411)
3,486
$169,990
$ 25,048
1,915
1,214
1 ,034
82 ,509
818
$112,538
51
3,557
116,146
$ 44,649
17,860
68,124
10,566
9,187
833
151 ,219
274
3,837
12
25,115
(21 ,664)
$158,793
- 61 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF BUDGETED AND ACTUAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 1980
SEWER TREATMENT:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating - Sewer Treatment
Capital Outlay - Facilities
Capital Outlay - Machinery
Capital Outlay - Automotive Equipment
Total Sewer Treatment
SEWER COLLECTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating - Sewer Collection
Capital Outlay - Machinery
Total Sewer Collection
NON -DEPARTMENTAL:
Administrative Transfers to General Fund
Transfers to General Fund in Lieu of Taxes
Transfer to Debt Service Fund
Contingency
Revenue Bond Principal and Reserve
Revenue Bond Interest
Capital Outlay - Computer Project
Total Non -Departmental
TOTAL UTILITY BUDGETED & ACTUAL EXPENSES:
NON -BUDGETED:
Bad Debt Expense
Amortization of Bond Issuance Costs
Miscellaneous
TOTAL BUDGETED AND NON -BUDGETED EXPENSES:
Exhibit 25
Page 2 of 3
Budget Actual
$ 110,870 $ 99,142
17,975 15,669
26,200 15,204
3,300 2,882
141,050 122,709
7,500 6,865
$ 306,895 $ 262,471
21 ,680 4,922
4,070 2,149
16,162 16,012
348,807 $ 285,554
105,725
33,935
26,800
10,250
15,219
1 ,400
$ 193,329
6,000
$ 199,329
$ 629,533
1,004,833
706 ,508
19,289
262,000
221,433
9,000
2,852,596
$9,732,950
65,690
24,293
11,967
4,891
6,477
988
114,306
4,260
$ 118,566
$ 629,533
1,004,833
706,508
13,894
402,000
540,740
148,419
S3,445,927
$9,925,200
14,570
4,404
3,108
$9,947,282
Variance
Favorable
(Unfavorable)
$ 11,728
2,306
10,996
418
18,341
635
$ 44,424
16,758
1,921
150
$ 63,253
$ 40,035
9,642
14,833
5,359
8,742
412
79,023
1,740
$ 80,763
$
5,395
(140,000)
(319,307)
(139,419)
($593,331)
($192,250)
-- 6 2 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF BUDGETED AND ACTUAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 1980
Budget
DEDUCT NON -OPERATING EXPENSES:
Capital Outlay
Transfer to Debt Service
Revenue Bond Principal
Revenue Bond Interest
Amortization of Bond Issuance Costs
Exhibit 25
Page 3 of 3
Variance
Favorable
Actual (Unfavorable)
(434,030)e
(706,508)
(402,000)
(540,740)
(4,404)
TOTAL OPERATING EXPENSES FOR THE YEAR $7,859,600
ENDED JUNE 30, 1980:
The accompanying notes are an integral part of this financial statement.
-63-
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF FIXED ASSETS AND DEPRECIATION
JUNE 30, 1980
LAND:
ELECTRIC SYSTEM:
Transmission & Distribution Lines
Electric Services Equipment
Meters
Transformers
Total Electric System
WATER SYSTEM:
Transmission & Distribution Lines
Water Services Equipment
Meters
Storage Tanks
Water Well Drilling Costs
Total Water System
SEWER SYSTEM:
Transmission & Distribution Lines
Outfall Lines & Lift Station
Total Sewer System
BUILDINGS & EQUIPMENT:
Buildings & Improvements
General & Office Equipment
Automotive Equipment
Computer Project
Total Buildings & Equipment
CONSTRUCTION WORK IN PROGRESS:
TOTAL FIXED ASSETS:
ASSETS
Exhibit 26
Balances Balances
7/1/79 Additions Deductions 6/30/80
$ 158,787 $ 145,807 $ $ 304,594
$ 1,694,699
4,406
532,456
882,781
$ 3,114,342
$ 1,698,424
74
427,605
492,555
28,390
S 2,647,048
$ 179,529 $
179,529
753,056 $
753,056 $
$ 634,978 $
819,229 1,062,813
$ 1,454,207 $1,062,813
$ 4,688,080
259,843
227,746
4,463
5,180,132
$ 1,414,725
$13,969,241
$ 6,397 $
27,546
73,611
148,419
$ 255,973 $
$1 ,790,175
$4,187,353
$ 1,874,228
4,406
532,456
882,781
$ 3,293,871
$ 2,451 ,480
74
427,605
492 ,555
28,390
$ 3,400,104
$ 634,978
1,882,042
$ 2,517,020
$ 4,694,477
287,389
301 ,357
152,882
$ 5,436,105
$ 3,204,900
$18,156,594
- 64 -
DEPRECIATI0N
Balances Depreciation BdlaDC93
7/1/79 Taken 6/30/80
-
$ 326,118
2,898
125,609
216 472
670,897
$ 354,446
74
143,306
129,296
$ O27,T22
$ 62,466
61
18,636
3O,8g7
S..^,...
$ 388,574
2,759
144,245
247,309
$ 782,947
3 51,874 $ 406,320
74
17,070 160,376
12,314 141,610
710 710
$ 81, --�---709,090
$ 228,729 $ 14,762
92,163 33,766
t 256,457
l39,0l4
92,537
�
~
$2,107,519
t 243,49]
125,929
136,277 $ 392,734.
22,689 162,303
33,010 125,547
7,867 7,867
~ -
�4�2,389$2,549,908
Net Asset
Value
$ 304»5q4
$ 1,485,654
l,647
388,211
635,412
$ 2,510,924
$ 2,045,160
267,229
350,945
27,680
-- 2,591,014
$ 391,487
l,75S,ll3
S 2,147,600
$ 4,301,743
125,086
l75,8]8
145,015
$ 4,747,554
$ 3,204,900
$15,606,886
-h5-
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF REVENUE BOND DEBT
JUNE 30, 1980
Exhibit 27
Original Balance
Date Issue Retired 6/30/80
Water and Sewer System and 2/01/67 $ 333,000 $ 251,000 $ 82,000
Electric Light and Power System
Revenue Refunding Bonds -
Series 1967
Water and Sewer System and 2/01/67 600,000 325,000 275,000
Electric Light and Power System
Revenue Bonds - Series 1967
Utility System Revenue Bonds 8/01/71 800,000 360,000 440,000
Series 1971
Utility System Revenue Bonds _ 8/01/73 500,000 175,000 325,000
Series 1973
Utility System Revenue Bonds - 8/01/76 3,000,000 300,000 2,700,000
Series 1976
Utility System Revenue Bonds 5/01/79 6,145,000 145,000 6,000,000
Series 1979
$11,378,000 $1,556,000 $9,822,000
-66
MATURITIES REQUIREMENTS
Fiscal Year 1980-81 Fiscal Year 1981-82
From To Annually Principal Interest Principal Interest
2/01/81 2/01/82 $ 18,000 $ 18,000 $ 2,735 $ 18,000 $ 2,138
2/01/83 2/01/84 23,000
Matured 5,000 30,000 9,765 30,000 8,685
2/01/81 2/01/89 30,000
2/01/81 2/01/91 40,000 40,000 23,680 40,000 21,560
2/01/81 2/01/93 25,000 25,000 16,538 25,000 15,163
2/01/81 2/01/93 150,000 150,000 154,575 150,000 145,575
2/01/94 2/01/95 175,000
2/01/96 2/01/97 200,000
2/01/81 175,000
2/01/82 200,000
2/01/83 2/01/84 225,000
2/01/85 275,000
2/01/86 300,000
2/01/87 325,000
2/01/88 2/01/91 350,000
2/01/92 2/01/97 400,000
2/01/98 475,000
175,000 345,413 200,000 332,725
$438,000 $552,706 $463,000 $525,846
- 67 -
CITY OF COLLEGE STATION
SANITATION FUND
BALANCE SHEET
JUNE 30, 1980
CURRENT ASSETS:
Cash on Hand and in Bank
Accounts Receivable - Other
Inventories
Due From General & Utility Funds
Total Current Assets
FIXED ASSETS:
Automotive Equipment
Machinery, Tools & Equipment
Total Fixed Assets
TOTAL ASSETS:
CURRENT LIABILITIES:
Accounts Payable
TOTAL LIABILITIES:
ASSETS
Cost Depreciation Net
$174,090 $ 44,226 $129,864
121,120 87,438 33,682
$295,210 $131 ,664
LIABILITIES
CONTRIBUTIONS AND RETAINED EARNINGS
CONTRIBUTIONS:
RETAINED EARNINGS - JUNE 30, 1980:
TOTAL LIABILITIES, CONTRIBUTIONS, AND RETAINED EARNINGS:
The accompanying notes are an integral part of this financial statement.
Exhibit 28
$164,741
338
3,524
95,467
$264,070
163,546
$427,616
$ 3,833
$ 3,833
54,901
368,882
$427,616
- 68 -
CITY OF COLLEGE STATION
SANITATION FUND
STATEMENT OF CHANGES IN CONTRIBUTIONS AND RETAINED EARNINGS
FOR THE YEAR ENDED JUNE 30, 1980
CONTRIBUTIONS:
Federal Government
TOTAL CONTRIBUTIONS:
Exhibit 29
Balances 1979-80 Balances
7/1/79 Contributions 6/30/80
$ $ 54,901 $ 54,901
$ $ 54,901 $ 54,901
RETAINED EARNINGS:
Balance - July 1, 1979
Adjustment for Addition of Fixed Assets from
General Fixed Asset Group of Accounts 210,022
Adjustment for Accumulated Depreciation on
Transferred Assets (86,396)
Adjustment for Transfer of Receivables
Previously Carried in Utility Fund 32,505
Adjustment for Transfer of Payables
Previously Carried in General Fund (29,397)
Adjustment for Transfer of Inventory 911
Previously Carried in General Fund
Adjusted Balance - July 1, 1979 $127,645
Add: Net Income for the Year 241,237
RETAINED EARNINGS - JUNE 30, 1980: $368,882
The accompanying notes are an integral part of this financial statement.
-69-
CITY OF COLLEGE STATION
SANITATION FUND
STATEMENT OF REVENUE AND EXPENSE
FOR THE YEAR ENDED JUNE 30, 1980
OPERATING REVENUE:
Sanitation Fees - Residential $429,637
Sanitation Fees - Commercial 169,053
Sanitation Fees - Landfill 3,253
Penalties on Billings 568
Dumpster Sales 16,337
Miscellaneous Income 12
Total Operating Revenues
Less: Operating Expenses
NET OPERATING INCOME BEFORE DEPRECIATION:
Less: Depreciation
NET INCOME:
Exhibit 30
$618,860
(332,356)
$286,504
(45,267)
$241 ,237
The accompanying notes are an integral part of this financial statement.
-70-
CITY OF COLLEGE STATION
SANITATION FUND
SCHEDULE OF BUDGETED AND ACTUAL EXPENSES
FOR THE YEAR ENDED JUNE 30, 1980
SANITATION COLLECTION (RESIDENTIAL):
Salaries and Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Operating - Sanitation Collection (Residential)
Capital Outlay - Automotive Equipment
Total Sanitation Collection (Residential)
SANITATION COLLECTION (COMMERCIAL):
Salaries and Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Sanitation Collection (Commercial)
SANITATION DISPOSAL:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating - Sanitation Disposal
Capital Outlay - Machinery, Tools, Equipment
Total Sanitation Disposal
TOTAL SANITATION BUDGETED AND ACTUAL EXPENSES:
NON -BUDGETED:
Dumpster Purchases
TOTAL BUDGETED AND NON -BUDGETED EXPENSES:
DEDUCT NON -OPERATING EXPENSES:
Capital Outlay
TOTAL OPERATING EXPENSES FOR THE YEAR ENDED JUNE 30, 1980:
Budget
$248,641
39,050
33,300
2,000
2,200
$325,191
78,901
$404,092
$ 30,698.
11,732
10,000
1 ,000
53,430
$ 38,080
19,100
2,800
35,000
9,920
104 , 900
6,700
111 ,600
$569,122
Exhibit 31
Actual
$191 ,491
10,745
13,720
737
1,936
$218,629
78,568
$297,197
$ 25,494
1 ,648
1,306
423
$ 28,871
$ 35,019
3,050
9
21,349
6,197
188
$ 65,812
6,620
$ 72,432
$398,500
$ 19,044
$417,544
Variance
Favorable
Unfavorable)
$ 57,150
28,305
19,580
1 ,263
264
$106,562
333
$106,895
(85,188)
$332,356
The accompanying notes are an integral part of this financial statement.
$ 5,204
10,084
8,694
1 ,000
423)
4,559
$ 3,061
16,050
2,791
13,651
3,723
(188)
$ 39 , 088
80
$ 39,168
$170,622
- 71 -
CITY OF COLLEGE STATION
GENERAL FIXED ASSETS GROUP OF ACCOUNTS
STATEMENT OF GENERAL FIXED ASSETS
JUNE 30, 1980
Exhibit 32
GENERAL FIXED ASSETS: $1,880,718
Land 2,181 ,739
Buildings and Improvements 181,739
Machinery, Tools, and Equipment 9958,361
Motor Vehicles 947,7776
03
Parks and Recreation Equipment 2,418,885
Paving Sidewalks and Streets ,8,88
Construction in Progress
TOTAL GENERAL FIXED ASSETS: $9,952,777
CITY OF COLLEGE STATION
GENERAL FIXED ASSETS GROUP OF ACCOUNTS
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
FOR THE YEAR ENDED JUNE 30, 1980
ADJUSTED BALANCES - 6/30/79
NET ADDITIONS BY FUNDS:
General Fund:
Exhibit 33
Buildings
And
Total Land Improvements
$8,223,590 $1,456,605 $1,954,162
Administration $ 8,861 $ $
Planning 9,267
Finance 17,981
Public Service 72,047
Police 61,144
Fire 25,497
Engineering 17,077
Parks 50,329 4,175
Total General Fund $ 262,203 $ $ 4,175
Special Revenue Funds $ 150,009 $ 150,009 $
Capital Projects Funds:
Community Development $ 229,002 $ 5,052 $
1976 Bond Funds 218,052
1978 Bond Funds 58,863 25,141
1978 Series II Bond Funds 1,021,080 269,052 198,261
Total Capital Projects $1,526,997 $ 274,104 $ 223,402
(DEDUCTIONS) FROM GENERAL FUND:
Removal of Assets Transferred to
Newly Established Sanitation Fund $ (210,022) $ $
BALANCES - JUNE 30, 1980: $9,952,777 $1,880,718 $2,181,739
--73-
Machinery, Parks & Paving Construction
Tools, Motor Recreation Sidewalks In
Equipment Vehicles Equipment & Streets Progress
$983,265 $200,675 $827,396 $2,163,408 $ 638,079
$ 2,572 $ 6,289 $ $ $
4,587 4,680
7,233 10,748
6,856 65,191
8,471 52,673
-
25,497
4,864 11,849 - 364
28,050 13,120 4,984
$ 88,130 $164,550 $ 4,984 $ 364 $
$ $ $ $ 19,270 $ (19,270)
$ 1,466 $ $ $ 235,843 $ (13,359)
218,052
111,727 (78,005)
3,670 550,097
$ 1,466 $ 5115,397 $ 235,843 $ 676,785
($114,500) $(95,522) $ $ $
$958,361 $269,703 $947,777 $2,418,885 $1,295,594
CITY OF COLLEGE STATION
GENERAL LONG TERM DEBT
STATEMENT OF GENERAL LONG TERM DEBT
JUNE 30, 1980
AMOUNT AVAILABLE AND TO BE PROVIDED
FOR THE PAYMENT OF GENERAL LONG-TERM DEBT
Amount Available in Debt Service Fund
Amount to be Provided for Debt Service
$ 722,498
11,297,009
TOTAL AVAILABLE AND TO BE PROVIDED: $12,019,507
Tax Obligation Bonds
Notes Payable
GENERAL LONG-TERM DEBT PAYABLE
$11,945,000
74,507
TOTAL GENERAL OBLIGATION LONG-TERM DEBT: $12,019,507
Exhibit 34
- 7 5 -
CITY OF COLLEGE STATION
GENERAL LONG-TERM DEBT
SCHEDULE OF TAX OBLIGATION BOND DEBT
JUNE 30, 1980
DEBT
Exhibit 35
Purpose And
Date Of Issue Date Authorized IS3U2d Re -tired 0Ut5tandinq
_
1968 City Hall, Fire/Police 8/01/68 $ 840,000 $ 840,000 $ 230,000 $ 610,000
Headquarters, Street
Improvements
l971 Street Improvements 8/01/71 500,000 500,000 225,000 275,000
1976 Street Improvements; 8/15/76 9,865,000 5,840,000 825,000 5,015,000
Electric, Water Works, &
Sewer Systems' Improve-
ments; Police, Fire, &
Warehouse Buildings;
City Hall Expansion; Park
Improvements; Civic Center
1078 Series I - Issue 2/01/78
Balance of 1976 Autho-
rization (See Above)
1978 38ri83 II - Street 5/15/78 3,020,000 3,020,000 150,000 2,870,000
Improvements; Police, Fire,
Warehouse Buildings; Park
I0pr0V808Dt3
TOTAL TAX OBLIGATION BONDS:
_
BONDS AUTHORIZED AND UNISSUED:
1970 Series - Civic Center
500,000
TOTAL: $500,000
3,525,000 350,000 3,175,000
-7h-
8/01/80 8/01/81 3 30,000
8/01/82 8/01/84 35,000
8/01/85 8/01/87 40,000
8/81/88 8/01/92 45,000
8/0l/80 8/0l/90 25,000
8/15/80 8/15/82 275,000
8/15/83 290,000
8/15/84 8/15/96 300,000
2/01/81 2/0l/97 175,000
2/01/98 200,000
5/15/81 5/15/98 150,000
MATURITIES xE REMENT5
-- - F1SCDl Year. l98U-8\ Fiscal Yea 1981-02
$ 30,000 3 27,225 $ 30,000 $ 25,905
25,000 14,250 25,000 13,075
275,000 277,350 275,000 260,850
175,000 l69,275 175,000 148,775
150,000 153,710 .150,000 145,273
-
S655,0X00 $631,810 $655,000 S593J7Y8
^
CITY OF COLLEGE STATION
GENERAL LONG-TERM DEBT
SCHEDULE OF OTHER TAX OBLIGATION DEBT
JUNE 30, 1980
Exhibit 30
DE8T
Creditor and Purpose Original Balance
Of Debt Rate 0lt8 A0UUDt Retirements 6/30/80
-- - ____---
NOTES PAYABLE/
Wanda Smith Hobson -
Police & NdrehVUS2 Property 7,5% 5/16/74 $ 86,000 S65,308 S19,692
Xerox - Copy Machine 5% 3/28/78 5,413 2,970 3,443
[iddie B. Arnold - Park Land
TOTAL NOTES PAYABL.E:
7% 4/17/78 68,498 17,126 5l,372
_
$160,911 $86,404 S74,507
MATURITIES REQUIREMENTS
Fiscal Year 1980-81 Fiscal Year 1981-82
From To Annually Principle Interest Principle Interest
5/15/81 $19,692 $19,692 $1,477 $ $
7/01/80 7/01/81 1 ,181 1 ,181 325 1 ,181 325
7/01/82 1,081
4/17/81 4/17/86 8,562 8,562 3,596 8,562 2,997
$29,435 $5,398 $9,743 $3,322
-79-
CITY OF COLLEGE STATION
ALL FUNDS
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
FOR THE YEAR ENDED JUNE 30, 1980
GENERAL FUND:
SPECIAL REVENUE FUND:
Revenue Sharing
Hotel/Motel Tax
Total Special Revenue Fund
DEBT SERVICE FUND:
CAPITAL PROJECTS FUND:
Community Development $ 3,756 $ 417,963
1971 Bond Funds 738
1976 Bond Funds 3,324 44,728
1978 Bond Funds (519) 114,957
1978 Series II Bond Funds 68,265 53,536
Total Capital Projects Fund $ 75,564 $ 631,184
ENTERPRISE FUND:
Utility Fund Operating $ 408,548 $11,003,862
Sanitation Fund Operating 699,617
Revenue Bond Interest & Sinking 206,290 408,948
Customers' Meter Deposits 10,393 381,687
1976 Bond Funds 3,108 34,236
1979 Bond Funds 6,641,163
Total Enterprise Fund 628,339 $19,169,513
TRUST AND AGENCY FUND:
Firemen's Relief and Retirement $ $ 4,115
TPAA Utility Lobby 7,750 51,093
Cemetery _ Perpetual Care 7,984 1,642
Total Trust and Agency Fund $ 15,734 $ 56,850
MEMORANDUM TOTALS: $1,220,611 $24,502,611
Exhibit 37
Cash
Balances
6/30/79 Receipts
$ 407,410 $ 2,323,608
$ 18,667 $ 272,752
49,620 217,148
$ 68,287 $ 489,900
$ 25,277 $ 1 ,831 ,556
-80-
Interfund Transfers
In Out
$2,349,664 $ 375,833
$ 309,444
93,500
$ 402,944
$ 47,563
$ 49,456
462 ,300
1,013,353
192,747 ,717,856
$ 617,944
65,511
1,384,072
369,620
1 ,300,926
$3,738,073
5,000
$ 5,000
$8,261 ,100
$ 452,035
92,325
$ 544,360
$ 177,825
$ 43,544
854,467
1,818,772
829,065
$3,545,848
$3,165,020
124,096
803,210
285 ,062
54,377,388
$
45,635
$ 45,635
$9,066,889
Investments Balances
Sold Purchased Disbursements 6/30/80
$ 487,565 $ 1,206,000 $ 3,947,966 $ 38,448
$ 1,306,257
367,133
$ 1,673,390
$ 290,000
201,000
450,000
7,660,000
3,825,000
$12,136,000
$ 1,192,859
1,220,000
1,120,000
6,171 ,000
$ 9,703,859
43,300
-$ 43,300
$24,334,114
$ 1,266,000
348 ,000
$ 1,614,000
$ 432,000
$
200,000
6,160,000
2,623,000
8,983,000
$ 1,092,000
2,125,657
85,000
440,000
10,797,000
$14,539,657
10,000
44,900
$ 54,900
$26,829,557
$ 90,714
259,504
$ 350,218
$ 1,567,217
$ 422,630
105,799
505,180
538,812
$ 1,572,421
$ 8,070,295
476,291
910,697
216,124
169,559
1,753,667
$11 ,596,633
$ 98,371
27,572
�125,943
$ 17,354
$ 5,001
1 ,738
86
303,839
148,671
$ 459,335
$ 895,898
164,741
182,956
90,956
114,195
1 ,277,360
$2,726,106
$ 4,100 $ 15
8,026
$ 12,308 $ 8,041
$19,046,763 $3,375,227
8,208
- 81
CITY OF COLLEGE STATION
COMBINED SCHEDULE OF DELINQUENT TAXES RECEIVABLE BY FUNDS
JUNE 30, 1980
Exhibit 38
Debt
General Service
Tax Year Fund Fund Total
1969 & Prior $ 1,556 $ 274 $ 1,830
1970 194 91 285
1971 184 309 493
1972 326 373 699
1973 289 411 700
1974 675 318 993
1975 1,069 173 1,242
1976 2,249 554 2,803
1977 2,765 1,592 4,357
1978 4,202 4,294 8,496
1979 19,904 30,082 49,986
TOTAL DELINQUENT TAXES RECEIVABLE: $33,413 $38,471 $71,884
- 82 -
CITY OF COLLEGE STATION
SUMMARY OF TAXES RECEIVABLE
FOR THE YEAR ENDED JUNE 30, 1980
Exhibit 39
Additions
Or
(Cancellations) Collections
Balance Current Current Balance
Tax Year 6/30/79 Fiscal Year Fiscal Year 6/30/80
1969 & Prior $ 2,281 $ $ 451 $ 1,830
1970 379 94 285
1971 717 (119) 105 493
1972 972 (126) 147 699
1973 993 (165) 128 700
1974 1,341 (250) 98 993
1975 1,786 (160) 384 1,242
1976 5,957 (123) 3,031 2,803
1977 12,835 8,478 4,357
1978 25,227 16,731 8,496
1979 1 ,121 ,037 1 ,071 ,051 49,986
TOTALS:
$52,488 $1,120,094
$1,100,698 $71 ,884
DISTRIBUTION OF TAX COLLECTIONS FISCAL YEAR 1979-80
General Fund
Debt Service Fund
Current Delinquent Total
$ 421 ,759 $19,262 $ 441 ,021
646,023 13,654 659,677
TOTALS: $1,067,782 $32,916 $1,100,698
-83-
CITY OF COLLEGE STATION
UTILITY AND GENERAL LONG-TERM DEBT
COMBINED STATEMENT OF BONDS PAYABLE
JUNE 30, 1980
REVENUE BONDS:
Water and Sewer System and Electric Light and
Power System Revenue Refunding Bonds -
Series 1967
Exhibit 40
Interest Final
Payment Issue Maturity
Dates Date Date
2-01; 8-01 2-01-67 2-01-84
Water and Sewer System and Electric Light and 2-01; 8-01
Power System Revenue Bonds - Series 1967
Utility System Revenue Bonds - Series 1971 2-01; 8-01
Utility System Revenue Bonds - Series 1973 2-01; 8-01
Utility System Revenue Bonds - Series 1976 2-01; 8-01
Utility System Revenue Bonds - Series 1979
TOTAL REVENUE BONDS:
TAX OBLIGATION BONDS:
1968 City Hall, Fire/Police Headquarters,
Street Improvements
2-01-67
8-01-71
8-01-73
8-01-76
2-01-89
8-01-91
2-01-93
2-01-97
2-01; 8-01 5-01-79 2-01-98
2-01; 8-01
1971 Street Improvements 2-01; 8-01
1976 Street Improvements; Electric, Water Works, 2-15; 8-15
& Sewer Systems' Improvements; Police, Fire, &
Waterhouse Buildings; City Hall Expansion;
Park Improvements; Civic Center
1978 Series I - Issue Balance of 1976 2-01; 8-01
Authorization (See Above)
1978 Series II - Street Improvements, Police, 2-15; 8-15
Fire, Waterhouse Buildings; Park Improvements
TOTAL TAX OBLIGATION BONDS:
TOTAL BONDS PAYABLE:
8-01-68 8-01-94
8-01-71 2-01-91
8-15-76 2-15-97
2-01-78 2-01-98
5-15-78 2-15-99
-84-
Future
Annual Serial
Payments
$ 18,000
23,000
(81-82)
(83-84)
$ 30,000 (81-89)
$ 40,000 (81-91)
$ 25,000 (81-93)
$150,000 (81-93)
175,000 (94-95)
200,000 (96-97)
$175,000 (81)
Various (82-98)
$ 30,000 (81)
Various (82-94)
$ 25,000 (80-90)
$275,000 (80-82)
290,000 (83)
300,000 (84-96)
$175,000 (81-97)
200,000 (98)
$150,000 (81-98)
B0NDS
Authorized
Issued Retired Outstanding
$ 333,000 $ 333,000
600,000 600,000
800,000
500,000
3,000,000
800,000
500,000
3,000,000
6,145,000 6,145,000
$11,378,000 $11,378,000
$ 840,000 $ 840,000
500,000 500,000
9,865,000 5,840,000
3,525,000
3,020,000 3,020,000
$14,225,000
$25,603,000
$13,725,000
$25,103,000
$ 251,000 $ 82,000
325,000 275,000
360,000
175,000
300,000
440,000
325 ,000
2,700,000
145,000 6,000,000
$1,556,000 $9,822,000
$ 230,000 $ 610,000
225,000 275,000
825,000 5,015,000
350,000 3,175,000
150,000 2,870,000
$1,780,000 $11,945,000
$3,336,000 $21,767,000
-85-
Fiscal
Year
l97O-7l
lq7]-72
l972-73
l973-74
]974-75
l975-76
lQ76-77
l977-78
1978-79
l979-8O
CITY OF COLLEGE STATION
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION
LAST TEN FISCAL YEARS
--UNAUDITED--
General
Government. Police Fire Sanitation
$ 159,448 124,866 $ 46,80S 83,418
_--`_----
l66,6O9 146,093 52,947 86,293
l72,918 155,265 59,581 81,611
239,880 215,001 97,252 79,275
264,948 262,306 l38,450 135,480
330,999 186,212 127,874
425,957 330,805 251,852
576,522 479,468 242,976
847,270 456,599 242,707
1,442,672 11 11 i587,264 l/ -
l/ TD fi3Cd] year 79-80, the Sanitation Fund was set
no longer supported by the General Fund.
Up
�
Streets
178,095
115,464
7l4,243
]85,OD2
176,488
166,781
296,716
219,884
309,145
205,684
Table I
Parks &
Recreation
3 l7.976\-
19,737
21,864
49,695
113,272
)
./ 143,597«/-
238,714
3A6,5Ol
366,660
475,706 _
as an Enterprise
�
�
Debt
Service
53,150
106,692
106,835
1O3~9O8
106,255
102,717
340,531
308,265
539,183
. 1,567,169
Fund and is
\
- 86 -
.,
Fiscal Property
Year Tax
1970-71 S110,202
1971-72 67,938
1972-73 100,69l
1973-74 l05,294
lQ74-75 209,704
l975-76 409,904
1976-77 424,222
1977-78 34.2,457
1978-79 438,258
1979-80 444,342
CITY OF COLLEGE STATION
GENERAL REVENUE BY SOURCE
LAST TEN FISCAL YEARS
-UNAUDITED-
1% City
Sales Tax
128,680
159,031
]9O,23O
246,759
396,784
482,952
58],70O
784,930
9]9,492
l,065°3l4
Mixed Drink
Fax
l,0l2
3,000
6,750
10,305
]3,20Q
22,272
26,323
32,234
38,827
Franchise &
G-ross Receipts,
$ 30,790
32,23l
35,339
40,876
51,083
63,839
79,858
93,582
103,752
ll5,8l0
Fines &
Forfeitures
$ 20,698
25,668
22,008
46,152
74,471
94,476
113,675
184,053
288,306
315,514
l/ ID fiscal year 79-80, the Sanitation Fund was set Up as an Enterprise Fund and is
DO longer supported by the General Fund.
Fiscal
Year
1970-71
1971-72
1972-73
1973-74
1974-75
1975-76
1976-77
1977-78
1978-79
1979-80
Assessed
Value
$ 19,877,630
43,210,952
50,875,868
60,294,657
76,248,230
92,839,625
104,966,638
120,853,467
140,112,861
266,536,120
ti CITY OF COLLEGE STATION
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS
-UNAUDITED -
Real Property
Estimated
Actual
Value
$ 49,694,075
Table IV
Personal Property
Estimated
Assessed Actual
Value Value
$ 3,165,162 $ 7,912,905
54,013,690 6,737,200 8,421,500
63,594,835 6,936,284 8,670,355
75,368,321 8,877,850 11,097,312
95,310,287 11,153,376 13,941,720
116,049,531 17,899,207 22,3.74,009
131,208,297 25,299,855 31,624,818
151,066,834 25,023,668 31,279,585
1 75,141 ,076 26,258,105 32,822,631
333,170,150 27,368,820 34,211,02.5
-91 -•
Total
Tax
Collections
� l7l,874
184,603
216,859
255,556
310,258
47l,565
559,252
747,868
882,318
l"098,263
Total Collections
As Percent Of
Current L2VY
99,35%
98.66
98.30
98.50
94,73
99,83
l0l'05
99.71
98.87
97.97
Outstanding
Delinquent
Taxes
$17,962
20,565
24,534
31,130
48,867
49,807
40,508
42,601
52,502
71,884
Outstanding Delinquent
Taxes As A Percent
Of Current L8vY
lO'38%
11.04
11.12
]2.00
14.92
10.54
7'32
5,68
5.88
6.41
-9O-
CITY F COLLEGE STATION
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL. YEARS
-UNAUDITED-
Table III
Total Current Percent Delinquent
Fiscal Tax Tax Of Levy Tax
Year Levy Collections Collected Collections
----' 9O8 3 �
1970-71 $ 173,002 $ 167,886 97,04% ~ ,
1971-72 187,111 177,803 95,02 6,800
1972-73 220,600 212,029 96.11 4,830
1973-74 239,439 251,514 96.45 4,042
1974-75 327,535 299,839 91.54 '10,419
1976-76 472,346 445,472 94,35 26,093
l2852lq7�-77 553,453 53O,73� 95,84 ,
1977-78 750"027 728"672 97,15 19,196
1978-79 892,365 867,137 97.17 l�,101
1979-80 1"121,035 l,055,347 95,03 32,916
... 89-
Int9rg0V/tl.
ReV8Due
.. _-__---_�
2,997
13,603
22,251
55,394
87,430
Contribution
Targes For From Enterprise
Services Funds
�
~ 85,816
]21,l67
140,189
160,563
207,764
237,488
208,474
Jl2,7]9
345,983
l/ 103,883
58,000
lgl,000
59],lO8
975,260
l,534,366
Interest
Earned
l,588
8,946
8,606
10,407
16,347
12,080
7,042
35,333
Licenses
& Permits
\l7,953
20,799
Jl,37U
33,926
20,114
5l,42g
74,4]5
h7,51l
59,022
75,661
^
Total
Estimated Ratio of Total Assessed
Assessed Actual TO Total Estimated/
Value Value Actual Value
$ 23,04.2,792 $ 57,006,980 40%
49,788,464 52,235,580 80
57,812,152 72,285,190 80
09,172,507 86,465,633 80
87,401,606 109,252,007 80
110,738,832 138,423,540 80
130,266,493 162,833,116 80
145,877,135 l82,346,418 80
166,370,986 207,963,707 80
293,904,940 367,381,175 80
Fiscal
Year
Citv
1970-71 $ '75
1971-72 ,375
1972-73 .375
1973-74 .375
1974-75 ,375
1975-76 .43
1976-77 ,43
1977-78 ,52
1978-79 .55
1979-80 .39
CITY OF COLLEGE STATION
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
-UNAUDITED-
TA X R8TE3
P2r-3100 Of A5S8S3ed Va1�-cTT-
School Cou,nty 3tdt�__ TOtal
_
$1.61 $1,30 $ ,37 $4,03
1.61 1,30 .32 6,98
1,61 1.25 ,27 6.88
1.67 1,20 .22 6.84
1.75 1,15 .17 6.82
1.77 1.10 .12 3.42
1,81 ,47 '12 3.33
1'40 1.00 ,10 3,02
1,27 ,99 ,10 2.92
1,29 1.15 .10 2.95
` l\ The upper limit Of the tax rate is set at S2,50/$100 of d5S8538d value for all
jurisdictions by State Statute. This limit is f0r both operation and for debt
service combined.
` 2\ The`dDte that taxes are due for th2 City is the bSginOfDq of th9 fiscal year,
` currently July ]. For Other
~Uri1diciioos the ddte iS October I, Taxes for
all jurisdictions become delinquent on February 1.
� ^
3\ The penalties for all jurisdictions are Set by state law at l% per month for
February thrU July and interest accrued at 1/2% per month. There are no diSCOUDt3
allowed.
TAX RATIOS
TAX LEVIES
City School County State City
40% 80% 20% 20% $ 173,002
80 80 20 20 187,111
80 80 20 20 220,600
80 80 20 20 259,439
80 80 20 20 327,535
80 80 20 20 472,346
80 80 20 20 553,453
80 80 20 20 750,027
80 80 20 20 892,365
80 80 20 20 1,121,035
County/
School State
$ 945,617 $ 993,016
998,633 1,002,569
1,129,836 1,018,746
1,395,207 1,014,679
1,786,604 1,041,703
2,192,776 1,130,711
3,041,909 1,280,512
3,714,929 1,410,978
3,665,701 1,592,086
3,631 ,840 2,183,122
- 94 -
CITY OF COLLEGE STATION
RATIO OF NET GENERAL 8ONOE13 DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
-UNAUDITED-,
Table VI
Gross Less
Fiscal Estimated A5Se35Pd 80Dd2d Debt Service
Year Population Value Debt Cash Funds
1970-71 17,698 $ 23,042,792 $ 825,000 $ 23,107
1971-72 19,289 49,788,464 1,280,000 31,140
1972-73 21,896 57,812,152 1,235,000 37,546
1973-74 23,654 69,172,507 1,190,000 81,831
19/4-/5 25,201 87,401,606 1,140,000 73,249
1975-70 27,227 110,738,832 1,090,000 36,224
1975-77 29,667 ]30,265,493 2"530,000 45,340
l977-78 32,348 145,877,135 3,040,250 365,282
1978-79 35,260 166,370,966 5,916,000 332,203
l/ In fiscal year 1979-80, all General Obligation Bonded Indebtedness was consolidated
in the General Long Term Debt Group of ACC0UDtS, All retirement Of that debt was
also made from the Debt Service Fund. In all prior years, a portion of the debt
was incorrectly reflected as indebtedness of the Utility Fund.
- 95 -
Net Ratio 0f Net
Bonded Net Bonded Debt Bonded Debt
Debt To Assessed Value Per Capita
$ 801,893 .0348 $ 45.31
1,248,860 .0251 64.79
1,197,454 .0207 54.69
1,108,169 .0160 46.85
1,066,751 .0122 42.33
1,053,776 .0095 38.70
2,434,660 .0187 82.07
2,680,968 .0184 82.88
5,583,797 .0336 158.36
11,222,502 .0382 300.90
- 96 -
CITY OF COLLEGE STATION
COMPUTATION OF LEGAL DEBT MARGIN
JUNE 30, 1980
-UNAUDITED-
Table VII
The City Of College Station has DO general obligation legal debt limit other
than a ceiling VD the tax rate as specified by the State of Texas. The pre-
scribed 0aXi0WD is $2,50 per $100 at 100% valuation.
- 97 -
CITY Or COLLEGE STATION
STATEMENT OF DIRECT AND ESTIMATED OVERLAPPING DEBT
JUN[ 30, 1980
-UNAUDITED-
ESTIMATED
TAXING BODY:
College Station I.S.D.
8raZO3 County
BrdZV3 County Road & Bridge
Bryan I.S.D.
NET DIRECT DEBT:
City of College Station
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT:
Net Debt
A0UUDt As Of %
$ 7,897,000 8/31/80 72,96
12/31/80 32.48
595,000 12/31/80 32,48
12,522,000 8/31/80 2,05
ll,q45,000
Table VIII
Citv/s Share
Amount *Per Capita
$ 5,751,651 $154.44
193,256 5.18
256,701 6,88
6/30/80 100,00 11,945,000 320,19
$18,155,608 $486.69
*Population 37,306 based On preliminary 1980 census.
- 98 -
CITY OF COLLEGE STATION
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL FUND EXPENDITURES
LAST TEN FISCAL YEARS
-UNAUDITED- Table IX
Total Total
Fiscal Debt General Fund
Year Principal Interest Service Expenditures Ratio
1970-71 $ 15,000 $ 38,130 $ 53,130 $ 613,685 8.66%
1971-72 45,000 61,661 106,661 589,623 18.09
1972-73 45,000 61,801 106,801 740,845 14.42
1973-74 45,000 58,872 103,872 901,771 11.52
1974-75 50,000 56,222 106,222 1,115,793 9.52
1975-76 50,000 52,684 102,684 1,294,910 7.93
1976-77 50,000 290,441 340,441 1,964,868 17.33
1977-78 118,750 189,442 308,192 2,353,609 13.09
1978-79 150,250 298,569 448,819 2,845,220 15.77
1979-80 884,036 683,133 1/ 1,567,169 2/ 3,733,099 41.98
1/ In fiscal year 79-80, all General Obligation Bonded Indebtedness was consolidated
in the General Long Term Debt Group of Accounts. All retirement of that debt was
also made from the Debt Service Fund. In all prior years, a portion of the debt
was incorrectly reflected as indebtedness of the Utility Fund.
2/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and is
no longer supported by the General Fund.
- 99
Fiscal
Year
1970-71
1971-72
1972-73
1973-74
1974-75
1975-76
1976-77
1977-78
1978-79
1979-80
Gross
Revenues
$ 1,423,272
1,743,016
2,089,404
2,566,360
3,457,424
4,882,274
6,544,345
8,057,633
8,862,537
10,324,011
CITY OF COLLEGE STATION
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
-UNAUDITED-
Operating
Expenses
$ 921,741
1,050,064
1,313,504
1,740,976
2,704,674
4,001,477
5,507,207
6,532,582
6,210,206
7 ,859 ,600
,4F-Gpl
Net Available
For
Debt Service
$ 501,531 $ 42,167
692,952 77,632
775,900 77,278
825,384 93,789
752,750 92,888
880,797 91,882
1,037,138 440,100
1,525,051 568,738
2,652,331 566,474
2,464,411 545,389
���9z4.4•
Table X
AVERAGE ANNUAL
DEBT SERVICE REQUIREMENTS
Principal Interest Total Coverage
$ 13,334
33,211
31,218
39,001
36,432
33,897
245,603
296,920
280,201
294,472
$ 55,501
110,843
108,496
132,790
129,320
125,779
685,703
865,658
846,675
839,861
9.04
6.25
7.15
6.22
5.82
7.00
1 .51
1.76
3.13
2.93
d.. t
1) City Ordinance No. 1026, as discussed in Note 4 to the financial statements, possibly
restricts the use of Utility Fund net revenues for the retirement of General Obligation
Bonded Indebtedness. No General Obligation Bonded Indebtedness is included in the
average annual debt service requirements.
-100-
Fiscal
Year
_
l980-8l
lq8l-82
l982-83
l983-O4
l984-85
1985-AG
]985-87
l987-88
1988-89
lq89-90
]990-9]
l991-92
l9q2-93
lg93-94
l994-95
lQ95-96
]g96-97
l997-98
l9q8-9Q
TOTAL:
CITY OF COLLEGE STATION
DEBT SERVICE REQUIREMENT'S TO MATURITY - GENERAL OBLIGATION BONDS
-UNAUDITED- Table XIA
Total
PriDCjnal Interest Requirements
$ 655,000 S 631,810 $ 1,286,810
655,000 593,878 1,248,878
660,000 555,760 1,216,700
675,000 518,595 1,193,595
685,000 482,455 1,157,455
690,000 445,585 1,135,585
690,000 408,473 1,098,473
690,000 371,340 1,051,340
695,000 334,010 1,029,010
695,000 298,065 993,065
695,000 263,023 958,023
670,000 227,333 897,333
070,000 192,368 862,368
675,000 166,935 831,935
675°000 121,385 796,385
625"000 86,710 711,710
625,000 57,710 682,710
350,000 28,410 378,410
170,000 9,860 179,850
$17,728,705
CITY OF COLLEGE STATION
DEBT SERVICE REQUIREMENTS TO MATURITY - REVENUE BONDS
-UNAUDITED -
Table XIB
Fiscal Total
Year Principal Interest Requirements
1980-81 $ 438,000 $ 552,705 $ 990,705
1981-82 463,000 525,845 988,845
1982-83 493,000 497,298 990,298
1983-84 493,000 466,765 959,765
1984-85 520,000 436,233 956,233
1985-86 545,000 402,725 947,725
1986-87 570,000 373,405 943,405
1987-88 595,000 342,638 937,638
1988-89 595,000 310,558 905,558
1989-90 565,000 279,588 844,588
1990-91 565,000 249,513 814,513
1991-92 575,000 219,425 794,425
1992-93 575,000 188,050 763,050
1993-94 575,000 156,450 731,450
1994-95 575,000 124,300 699,300
1995-96 600,000 91,400 691,400
1996-97 600,000 57,000 657,000
1997-98 475,000 26,600 501,600
TOTAL: $9,817,000 $5,300,498 $15,117,498
- 102 -
CITY OF COLLEGE STATION
DEBT SERVICE REQUIREMENTS TO MATURITY - NOTES
-UNAUDITED-
Table XIC
Fiscal Total
Year Principal Interest Requirements
1980-81 $29,435 $ 5,398 $34,833
1981-82 9,743 3,322 13,065
1982-83 9,643 2,694 12,337
1983-84 8,562 1,798 10,360
1984-85 8,562 1,199 9,761
1985-86 8,562 599 9,161
TOTAL: $74,507 $15,010 $89,517
- 103 -
Fiscal
Year
l98O-8l
l98l-82
lD82-83
l983-8/1
l984-85
l985-8O
l985-87
\987-A8
l988-AQ
l98q-9O
l990-9l
l991-92
l992-93
l993-94
l9B4-95
l995-46
l996-97
l997-98
l998-39
CITY OF COLLEGE STATION
SUMMARY OF DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30, 1980
-UNAUDITED-
Table XID
Revenue General
Bonds jbliqation Notes Total
990,705 S 1,286,810 $34,833 2,312,348
988,845 1,748,878 13°065 2,250,788
990°298 1,215,760 12,337 2,218,395
959,765 1,193,595 10,360 2,163,720
956,233 1,167,455 9,761 2,133,449
947,725 1'135,585 9,16l 2,092,471
943,405 1,098,473 2,041,878
937,038 1,061,340 1,998,978
905,558 1,029,010 1°934,568
844,588 893,005 1,837,653
814,513 958,023 1,772,336
794,425 897,333 1,691,758
763,050 862,368 1,625,418
731,450 831,935 1,563,385
699,300 796,385 1,495,685
691,400 711,710 1,403,110
657,000 882,710 1"339,710
501,600 378,410 880,010
17286D __". -1--|0109u
- 104 --
CITY OF COLLEGE STATION
SCHEDULE OF INSURANCE COVERAGE
JUNE :30, 1980
-UNAUDITED-
Insurance Compprly
Royal -Globe, American and
Foreign Insurance Cornpany
Royal -Globe Insurance
Fidelity and Deposit Company
of Maryland
Fidelity and Deposit Company
of Maryland
International Surplus Lines
Insurance Company
Royal -Globe Insurance
Royal -Globe Insurance
Royal indemnity Cornpany
Table XII
Type of CoveraRe
Workmen's Compensation and Employer's
Liability Coverage
Police and Emergency Liability:
Bodily Injury
Property Damage
Comprehensive General Liability:
Bodily Injury
Property Damage
Automobile:
Bodily Injury
Property Damage
Comprehensive Disappearance and Destruction:
Loss Inside the Premises -
Money, Securities, Property
Checks Other Than Payroll
Loss Outside the Premises -
Money, Securities, Property
Checks Other Than Payroll
Official Bond for Glenn Schroeder
Tax Assessor -Collector
Public Officials and Employees
Liability
as
Blanket Fire Coverage on Listed
Buildings and their Contents
Fire Insurance on HTS Building (Bath House)
Fire Insurance on House Contents
Fire Insurance on Swimming Pool
Boiler and Machinery Policy -
Broad Accident Coverage
- 105
Amount of Coverage
$ 100,000
300,000
25,000
Each Person
Each Occurrence
Each Occurrence
$ 300,000 Each Occurrence
300,000 Aggregate
25,000 Each Occurrence
50,000 Aggregate
$ 100,000 Each Person
300,000 Each Occurrence
25,000 Each Occurrence
$ 20,000
80,000
20,000
80,000
$ 50,000
$ 1,000,000
1,000,000
$11,000,000
Each Loss
Aggregate Per Policy Year
Policy Period
From To
1/01/80 1/01/81
1/01/80 1/01/81
1/31/80 1/31/83
1/31/80 1/31/83
2/15/80 2/15/83
8/20/79 8/20/82
$ 90,000
5,000
250,000
$ 100,000 Per Accident 1/28/79 1/28/82
CITY OF COLLEGE STATION
BANK DEPOSITS
LAST TEN FISCAL YEARS
-UNAUDITED-
Fiscal Bank
Year Deposits
1970-71 $ 1,894,491
1971-72 2,831 ,713
1972-73 3,030,807
1973-74 3,709,349
1974-75 4,812,414
1975-76 6,695,186
1976-77 10,553,941
1977-78 12,284,766
1978-79 16,675,307
1979-80 24,502,611
Table XIII
107 -
Name
General Telephone Co.
Continental Real Estate
MUnZ8l Properties
Martell Interests
M.A.S.H. #1
Anderson Ridge Assoc.
Southwood Volley, Inc.
Agency Records, Inc.
Southgate Village
Courtyard Associates
CITY OF COLLEGE STATION
PRINCIPAL TAXPAYERS
JUNE 30, l980
-UNAUDITED-
Type of Property
Telephone Utility
Apartments
Apartments
Apartments
Apartments
Apartments
Developers
Accounting @ Manufacturing
Apartments
Apartments
Table XIV
1979
ASSHSSed Value
$8,005,220
4,890,500
4,639,400
4,536,500
3,882,800
3,758,500
2,960,800
2,684,300
2,507,700
2,495,300
- 108 --
^
r
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1980
-UNAUDITED--
I
Table XV
Page l of 4
Date Incorporated . , , . , . ^ ^ . . . , October, 1938
Date First Charter Adopted . , . . . . . October. 1938
Date Present Charter Adopted . . . ^ . . ^ ^ ' , June, 1980
FOMn of GOV8rD0eUt . , . . . ^ . ~ - - , Council -Manager
Area in Square Miles . ,
Miles of Streets . .
. . . , Year
1938 ]'5
1948 4,2
1958 7.3
1968 17.3
1978 22.6
lgRO 23.8
, Paved 116.2 Miles
Unpaved 2,5 Miles
Miles of Sidewalks . ' - . . . , , 19.7 Miles
Miles of Sanitary Sewer . . . ^ . . . 96.1 Miles
Buildinq Permits
Number
Year Of Permits
1971 242
\972 265
1973 277
1974 272
1975 461
1976 650
1977 646
1978 527
1979 519
1980 597
Valu2
_
8,356,39l
12,507,781
19,234,595
8,097,048
ll,366,4O8
23,614,206
3O,27l,592
22,019,948
20,353,988
35,405,495
- 109 -
Fire Protection:
Number Of Stations .
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL. DATA
JUNE 30, 1980
-UNAUDITED-
^
^ '^
Police Protection:
Number of Employees (Uniformed) .
Number of Employees (Plain Clothes, Clerical)
Number of Patrol Units , . . . . . . . , . ^
One Jail Facility With a Capacity of 20
Recreation:
Number Of Playgrounds
Number of Swimming Pools
Numb8r, of Soccer Fields , .
.. 2
. , 62
...
............ ^
' - '^` ~````-^
.. ..
Number Of Softball/Baseball Fields
Number of Picnic Shelters . '
NU0h8r Of Gyms
Facili ty
Anderson Park
88e Creek Park
Brentwood Park
RrisOD Park
Brother's Pond
College Station Central
Ea5tgate
Fairview
GUhbdrd Park
Georgia K. Fitch
Lemon Tree Park
Park
... . .
^
0
2
12
]4
3
l
ACreS Facil1 ty
8.94 Lincoln Center
43,50 LiOD/D Park
7.69 L0Dg0ire Park
9.20 Merry Oaks
16.12 Oaks Park
47,22 Parkway
1,00 KaiDtre8
1.80 Southwest Park
10,67 Southwood Complex
l0.30 Thomas Park
15,43 Wayne Smith Park
TOTAL ACREAGE
Table XV
Page 2 of 4
Acres
8.00
l,5O
4.16
4,60
7'50
1.00
2.28
],4O
44.65
l6.l0
4.07
2G7-l3
====
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1980
-UNAUDITED-,-
Total Number of Users . . . . 10,719
�YV
Electric Users ` ' ^ ` ~ ` ' 9,120
5l7
Water Users . , ^ ' , . ~ . , ^ . . . ~ ~ , ' 5,517
Average Electrical Consumption: 15,667,574 KNH/Mo' During 1979-80
Average Water C0DSU0pti0D: 108,602,000 Gals./MO' During 1979-80
Number of Employees
TDtxl
Electric 10 l 20
Water 40 2 61
Table XV
Page 3 of 4
� Water C� i ;
���
� Number of Wells ' , , , . . . 3
�
Combined Capacity of Wells . . . . 8,850,000 MGD
� Number Of Ground Storage Tanks . . 2; Total Capacity 6,000"000 Gals.
� Number of Elevated Storage Tanks . l; Total Capacity 1,000,000 Gals.
| Miles of Water Lines , , 101.2
EleCtri
Maximum Capacity . 120 Megawatts
� Number of Switching Stations 2
Number Of Substations ' . ' . I
Miles of Distribution Lines ' . 98.3
Sanitati n Fund:
7O7
Number of Users . , 6,787
Landfill Size . ^ . 45 Acres
Methodology , . . . Curbside Pickup Using Plastic Bags
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1980
--UNAUDITED-
Elections:
Number Of Registered Voters:
Last General El8Ct10D . , , . 14,744
Last Municipal Election . . . . , . . 6,763
Number Of Votes Cast In:
Last General Election . . , , . . . . ' 10,668
Last Municipal Election 1,237
Percentage of Registered UOt8r3 Voting In:
Last General Election 72%
Last Municipal Election
..`.... 18%
Population: Year Number
C8D3U3 Count . . , . . 1880 37,306
1970 17,676
1960 11,396
1950 7,925
Table XV
Page 4 Of 4