HomeMy WebLinkAbout01/14/2021 - Regular Minutes - City CouncilMINUTES OF THE REGULAR CITY COUNCIL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
Elizabeth Cunha
John Nichols
Dennis Maloney
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
JANUARY 14, 2021
Lisa McCracken, Records Management Administrator
1. Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation,
consider absence request.
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney via Teleconference at 7:18 p.m. on Thursday, January 14, 2021, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Presentations
Presentation to the Planning and Development Services Department in recognition of receiving
the Planning Excellence award from the Texas Chapter of the American Planning Association,
recognizing a commitment to professional planning.
Mayor Mooney recognized and presented to the Planning and Development Services Department an
award for achieving the American Planning Association's "Program for Planning Excellence."
3. Hear Visitors Comments
Wyatt Galbreath, College Station, stated that with the new city hall being constructed he believes this
is a new age for College Station the time has come for our city to update its image and symbolism by
considering the adoption of a flag he has designed. While we do have a flag already it uses our logo,
RM011421 Minutes Page 1
which he believes should be separate from the flag itself. With his flag design , the city would have
a true form of representation independent from our logo .
Lorraine Madewell, College Station, came before Council to express her interest in having the city
consider changing and ordinance to amend Chapter 6: Article V: Sec. 6-147 "Any enclosure that
houses fowl must be at least 100 feet from any dwelling other than the dwelling occupied by the
owner of the fowl," to read "50 feet from any dwelling other than the dwelling occupied by the
owner." She also suggests that language should be added to control the number of fowl and suggests
that for 50 feet 6 birds, 75 feet 10 birds, and 100 feet a 10+ birds' maximum should allowed.
Michael Weinstein, College Station, states that he was representing the TAMU Student Body wanted
to express that their goals have come to a halt because of COVID19 and the restrictions that are being
forced on the community. Mr. Weinstein feels that the City and State have been overly restricted and
individual citizens are be deprived of their rights.
4. CONSENT AGENDA
4.1. Presentation, possible action, and discussion of minutes for:
• December 10, 2020 Workshop Meeting
• December 10, 2020 Regular Meeting
• December 29, 2020 Special Meeting
4.2. Presentation, discussion, and possible action on approving annual purchases of auto parts,
shop equipment and services from NAPA Auto Parts (College Station, TX) through the
Purchasing Solutions Alliance (PSA Contract 20-201) in the annual not-to-exceed amount of
$150,000.
4.3 Presentation, discussion, and possible action on a cooperative purchasing interlocal
agreement with the City of Midlothian.
4.4 Presentation, discussion, and possible action on approving an annual blanket purchase
order for the purchase of repair parts and repair labor for fire trucks from Siddons-Martin
Emergency Group through the BuyBoard Purchasing Cooperative (Contract 571-18)
Estimated annual expenditure: $150,000.
4.5 Presentation, discussion, and possible action on approving an annual blanket purchase
order for the purchase of repair parts and repair labor for fire trucks from Lonestar
Freightliner Group, LLC through the BuyBoard Purchasing Cooperative (Contract 601 -19)
Estimated annual expenditure: $180,000.
4.6 Presentation, discussion, and possible action on approving annual tire purchases and
retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing
Cooperative (Contract 553-18) in the annual not-to-exceed amount of $300,000.
4. 7 Presentation, discussion, and possible action regarding the renewal of an existing contract
between the City of College Station and Xpedient Mail in the amount of $210,000.
RM011421 Minutes Page 2
4.8 Presentation, discussion, and possible action regarding Ordinance No. 2021-4233
temporarily amending Chapter 38, "Traffic and Vehicles," Article VI. "Traffic Schedules,"
Section 38-1013 "Traffic Schedule XIII, Temporary Speed Limits," amending the posted speed
limit on FM 2818 for the FM 2818 widening project.
4.9 Presentation, discussion, and possible action regarding a professional services contract with
Freese and Nichols, Inc. in the amount of $1,933,920 for the final design of the Carters Creek
Wastewater Treatment Plant Diversion Lift Station and Force Main project.
4.10 Presentation, discussion, and possible action on a Construction Contract with Elliott
Construction in the amount of $5,055,913; for construction of the Woodson Village
Rehabilitation Project, Resolution No. 01-14-21-4.10 Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt, and the rejection of Bid 20-030.
4.11 Presentation, discussion, and possible action on the purchase of a single "145kV S &C
Mark V Circuit Switcher", to Priester Mell & Nicholson, Inc. The Mark V Circuit Switcher
will be maintained in electrical inventory and expensed when necessary. The total purchase is
for an amount not to exceed $130,353.
4.12 Presentation, discussion, and possible action on a contract change order in the amount of
$148,223.75 with Techline Inc for Pad Mounted Solid Di-Electric Switchgears.
4.13 Presentation, discussion, and possible action regarding Change Order No. 1 deducting
$100,000 from the Construction Contract with CF McDonald Electric, Inc. to install previously
purchased VFD at Dowling Road Pump Station.
4.14 Presentation, discussion, and possible action regarding the approval of an annual blanket
order for the purchase of Cement Treated Base and Type D Grade 1 Cement Treated Recycled
Crushed Concrete Base with Brazos Paving, Inc. for an amount not to exceed $668,000.
4.15 Presentation, discussion, and possible action of Ordinance No. 2021-4234 amending
Chapter 38, "Traffic nd Vehicles," Article VI "Traffic Schedules," Section 38-1014 "Traffic
Schedule XIV, No Parking Here to Corner and No Parking at Any Time", removing parking
along Fall Circle.
4.16 Presentation, discussion, and possible action of Ordinance No. 2021-4235 amending
Chapter 38, "Traffic and Vehicles," Article VI "Traffic Schedules," Section 38-1014 "Traffic
Schedule XIV, No Parking Here to Corner and No Parking at Any Time," removing parking
along Buena Vista Dr, Lonetree Dr, Estes Park, Black Hawk Ln, and Silverthorne Ln.
4.17 Presentation, discussion, and possible action regarding a funding agreement with College
Station Independent School District in the amount of $250,000 for the COVID-19 Family
Empowerment Program.
4.18 Presentation, discussion, and possible action on approving a contract for the grant of
federal HOME Community Housing Development Organization (CHDO) Set-Aside funds to
Elder-Aid, Inc. in the amount of $464,000 for the purchase and rehabilitation costs related to
the creation of four affordable rental units located at 3332-3334 Longleaf and 3308-3310
Bluestem.
RM011421 Minutes Page 3
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda.
The motion carried unanimously.
5. REGULAR AGENDA
5.1. Public Hearing, presentation, discussion, and possible action on Ordinance No. 2021-4236
for Budget Amendment 1 amending Ordinance No. 2020-4206 which will amend the budget for
the 2020-2021 Fiscal Year in the amount of $4,224,326.
Mary Ellen Leonard, Finance Director, stated that the proposed budget amendment is to increase the
FY21 budget appropriations by $4,224,326 primarily because of the annual encumbrance roll. The
encumbrance roll recognizes expenditures in a prior fiscal year where the goods and services were
ordered but not received in that fiscal year. Specialty vehicles and equipment typically are included
on the encumbrance roll. This amendment also includes an Interfund transfer totaling $379,444 from
the Court Technology Fund. The City has resources or can reasonably expect resources to cover the
appropriations in this budget amendment. If approved, the net revised budget appropriations will be
$315,720,510.
1. Encumbrance Roll -$3,650,488 (Budget Amendment) and $379,444 (lnterfund Transfer)
2. Parkland Dedication CIP -$35,215 (Budget Amendment)
3. General Government CIP-Future Department Relocation-$800,000 (Budget Amendment)
4. Sidewalk Zones 1 and 3 CIP -$16,223 (Budget Amendment)
5. Northgate Parking Fund-$300,000 (Budget Amendment)
6. Brazos Central Appraisal District-$22,400 (Budget Amendment)
At approximately 7:44 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:44 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Crompton, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021-
424236, Budget Amendment 1 amending Ordinance No. 2020-4206 which will amend the budget for
the 2020-2021 Fiscal Year in the amount of $4,224,326. The motion carried unanimously.
5.2 Public Hearing, presentation, discussion, and possible action regarding the Annual Review
of the Comprehensive Plan and Unified Development Ordinance (UDO).
Jade Broadnax, Planning and Development Services, stated that the Annual Review of the UDO is
an on-going effort to ensure the development codes of the City of College Station address local land
development patterns and best planning practices. The Annual Review highlights the major
Comprehensive Plan initiatives and UDO amendments that occurred during FY2020. It covers the
Comprehensive Plan and all associated master plans, programs, and small-area plans. The review also
includes amendments that were made to the Unified Development Ordinance, which helps implement
the Comprehensive Plan's vision. This Annual Review is organized into the following categories and
each item is labeled with the associated plan(s).
• Infrastructure projects that were completed, under construction, or under design
• Programs that occurred
• Tourism, community, and economic development initiatives
RM011421 Minutes Page 4
• Items that were postponed due to the COVID-19 pandemic
The Planning & Zoning Commission heard this item at their January 7th Regular meeting where they
unanimously voted to recommend approval. Staff recommends that the Council receive the Annual
Update and provide direction as appropriate.
At approximately 8:03 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8 :03 p.m .
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to approve the Annual Review
of the Comprehensive Plan and Unified Development Ordinance (UDO). The motion carried
unanimously.
5.3 Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2021-4237 amending Appendix A, "Unified Development Ordinance," Article 4 "Zoning
Districts," Section 4.2 "Official Zoning Map," of the Code of Ordinances of the City of College
Station, Texas by changing the zoning district boundary from T Townhouse to PDD Planned
Development District on approximately 5 acres of land generally located at the intersection of
Towers Parkway and Momma Bear Drive.
Alyssa Halle-Schramm, Planning and Development Services, stated that this request is to rezone
approximately 5 acres of the Pershing Pointe Villas townhouse development located near the
intersection of Deacon Drive West and Holleman Drive South from T Townhouse to PDD Planned
Development District with a base zoning district of T Townhouse. The tract was rezoned to T
Townhouse in October 2016 and Preliminary Planned as part of a larger townhouse development in
March 2017 . In March 2020, the Preliminary Plan was revised to modify one phase of the
development to accommodate a detached single-family product. This request is in effort to provide
additional single-family housing types for the remaining unplatted portion of the overall
development. Townhouse zoning is proposed as the base zoning district with a modification to allow
Duplex as a permitted use. A second modification has been proposed to allow the duplex units to
meet the dimensional and buffer standards of the base zoning district.
The Planning & Zoning Commission heard this item at their December 3, 2020 Regular meeting
where they unanimously voted to recommend approval. Staff recommends approval of the rezoning.
At approximately 8:08 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:08 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Cunha, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021-
4237 amending Appendix A, "Unified Development Ordinance," Article 4 "Zoning Districts,"
Section 4.2 "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas
by changing the zoning district boundary from T Townhouse to PDD Planned Development District
on approximately 5 acres ofland generally located at the intersection of Towers Parkway and Momma
Bear Drive. The motion carried unanimously.
RM011421 Minutes Page 5
5.4 Public Hearing, presentation, discussion and possible action regarding Ordinance No. 2021-
4238 amending Appendix A, "Unified Development Ordinance," Article 4, "Zoning Districts,"
Section 4.2 "Official Zoning Map," of the Code of Ordinances of the City of College Station,
Texas, by changing the zoning district boundary from R-4 Multi-Family to PDD Planned
Development District on approximately 11 acres of land generally located at 3445 Cain Road.
Rachel Lazo, Planning and Development Services, stated that the applicant has requested a rezoning
of approximately 11 acres of land from R-4 Multi-Family to PDD Planned Development District.
The subject property is designated as Urban on the Comprehensive Plan Future Land Use and
Character Map. The Urban land use designation is intended for areas that should have a more intense
level of development activity typically consisting of townhomes, duplexes, and high-density multi-
family. The property is currently zoned R-4 Multi-family, a zoning district for low to medium density
condominium units and apartment complexes. The proposed zoning permits attached single-family
townhomes, allowing the property to be developed consistent with the Comprehensive Plan. The
property can be marketed under the current zoning ofR-4 Multi-Family which allows for residential
uses . However, the applicant is proposing to incorporate the subject property into the larger Mission
Ranch Subdivision development and provide access from Holleman Drive South as well as through
the main entry corridor of Mission Ranch.
Modifications
• Dimensional Standards
Front: 15 ft.
Side: 7 .5 ft.
Rear: 10
Impervious Cover as designed in master detention report
• Off-Street/Single-Family Parking
1 space per bedroom
• Lots
No street frontage
Private access owned/maintained by HOA
Community Benefits
• Buffer
10-foot landscape buffer
6-foot opaque fence
• Sidewalks on both sides of access drives with connection to public sidewalk
The Planning & Zoning Commission heard this item at their December 17, 2020, Regular meeting
where they unanimously voted to recommend approval. Staff recommends approval of the rezoning.
At approximately 8 : 17 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8 : 17 p.m .
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Brick, the City
Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021-4238 amending
Appendix A, "Unified Development Ordinance," Article 4, "Zoning Districts," Section 4.2 "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas , by changing the
zoning district boundary from R-4 Multi-Family to PDD Planned Development District on
approximately 11 acres of land generally located at 3445 Cain Road. The motion carried
RM011421 Minutes Page 6
unanimously.
5.5 Presentation, discussion, and possible action regarding a professional services contract with
The Arkitex Studio, Inc. in the amount of $145,175 for the design of the Facilities Maintenance
Relocation project.
Emily Fisher, Public Works Assistant Director, explained that this contract is for the design of a new
Facilities Maintenance office building and workshop to be located near the current Public Works
Operations Center off W. King Cole Dr. Currently, the division uses a portion of the old fire station
located at 1207 Texas Ave as office and workshop space. The scope of this project is to construct a
7 ,000-sf metal building to be used as office, storage, and workshop space. A budget in the amount
of $900,000 is currently appropriated for this project in the Facilities and Technology Capital
Improvement Projects Fund. A total of $148 has been committed or spent to date, leaving a balance
of $899,852 for this contract and future expenses.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Brick,
the City Council voted seven (7) for and none (0) opposed, to approve a professional services contract
with The Arkitex Studio, Inc. in the amount of $145,175 for the design of the Facilities Maintenance
Relocation project. The motion carried unanimously.
5.6 Presentation, discussion, and possible action regarding an update on the COVID-19
pandemic and vaccine distribution.
Brian Piscacek, Assistant to the City Manager, stated that the Council has requested information
related to the ongoing COVID-19 pandemic and the status of vaccine distribution . The presentation
provided an update regarding these subjects and include the latest plans and developments in our
community.
Impact on City Operations
• COVID's effect on City employees
• Over 630 cases related to COVID: includes exposures, potential exposures, symptoms,
testing, and confirmed positive cases
• Recent increase in cases, consistent with general public
• Currently managing 35 total cases
• Cases spread across the organization
• Eligible employees have begun receiving vaccines
• Potential changes to EMS operations
Brazos County Vaccine Distribution Plan
• Coordinating partners: Brazos County, City of College Station, City of Bryan, T AMU, CHI
St. Joseph Health, Baylor Scott & White
• Retired Army Colonel Jim Stewart leading the initiative
• Providing centralized vaccine distribution
• Keys : location, staffing, management oversight, communication
• Brazos County hub : CHI St. Joseph Health
• Received an additional 1,200 doses of the Modema vaccine
• Administering this week for lB patients -expected to utilize every dose by the end of the
week
• Unknown as this point when additional doses will be provided by DSHS
RM011421 Minutes Page 7
• Five other Brazos County providers receiving another 800 doses of the Moderna vaccine this
week
• Baylor Scott & White also moving into lB Phase (Pfizer)-eligible patients will be contacted
• Challenges: paperwork, time lag in reporting
5.7 Presentation, discussion, and possible action regarding Ordinance No. 2020-4239 consenting
to and extending the Mayor's renewal of a disaster declaration due to public health emergency.
Jeff Capps, Interim City Manager, stated to Council that on January 8, 2020, the Mayor of College
Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state
of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22,
2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020,
and December 7, 2020. The conditions necessitating the declaration of a state of disaster and mayoral
orders continue to exist. The Council needs to consent to and approve the Mayor's Disaster
Declaration renewal.
MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021-4239
consenting to and extending the Mayor's renewal of a disaster declaration due to public health
emergency. The motion carried unanimously.
5.8 Presentation, discussion, and possible action regarding the appointment of Councilmembers
to boards and commissions.
Appointments of Councilmembers to Boards and Committees:
Arts Council: Bob Brick
BioCorridor Board: Linda Harvell
Spring Creek Local Government Corporation: Karl Mooney
Architectural Advisory Committee: Bob Brick, Linda Harvell
Audit Committee: Elizabeth Cunha
Compensation and Budget: Elizabeth Cunha
Transportation and Mobility: Linda Harvell (Chair) Elizabeth Cunha (BPG Chair designated by
Linda Harvell), Bob Brick
**All other Boards and Committees will remain the same Councilmember Representatives. **
5.9 Presentation, discussion, and possible action regarding appointments to the following
boards, committees and commissions:
• Arts Council
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to appoint Coleen Bradfield and
reappoint Patricia Burchfield to the Arts Council. The motion carried unanimously.
• Architectural Advisory Committee
./ Joe Fix -2-year term
• Audit Committee
./ Michelle McMillin -2-year term
RM011421 Minutes Page 8
• B/CS Library
./ Sharon Rosedahl-2-year term
./ Megan Wilson-2-year term
• Bicycle, Pedestrian, and Greenways Advisory Board
./ Nancy "Joy" Chmelar -(Position C) for I-year unexpired term
• Construction Board of Adjustments
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to appoint Joe Fix to Position I for a 3 year
term, Tiona Broussard to Position 2 for a 3 year term and Roger Winckler to Alternate I for a 2 year
term to the Construction Board of Adjustments. The motion carried unanimously.
• Joint Relief Funding Review Committee
./ Lisa Halperin -3-year term
• Parks and Recreation Board
./ David White -(Position 7) for I-year unexpired term
./ Debe Shafer -Chair
• Planning and Zoning Commission
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to appoint William Wright to Position I for a
1 year unexpired term and Jason Cornelius to Position 4 for a 2 year unexpired term to the Planning
and Zoning Commission. The motion carried unanimously.
• Zoning Board of Adjustments
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to appoint Mark Smith to Position 3 as Chair
for a 2 year term , James Hutchins to Alternate I for a 2 year term , and John Max Crittenden to
Alternate 2 for a 2 year term to the Zoning Board of Adjustments. The motion carried unanimously.
6. Presentation, discussion, and possible action on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting.
Councilmember Nichols requested a discussion of options on the ordinance regulating the housing of
fowl.
Mayor Mooney requested ongoing updates on COVID-I9.
Councilmember Maloney requested an update on the YMCA.
7. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 9:54 p.m. on Thursday, January I4, 2021.
RM011421 Minutes Page 9
K.arl1\1ooney,1\1ayor
ATTEST:
~c:irn~
Tanya Smith, City Secretary
RM011421 Minutes Page 10