HomeMy WebLinkAbout10/08/2020 - Regular Minutes - City CouncilRM100820 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
OCTOBER 8, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation,
consider absence request.
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney via Teleconference at 6:17 p.m. on Thursday, October 8, 2020, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Presentation
Presentation proclaiming October 2020 as for Community Planning Month.
Mayor Mooney presented a proclamation marking October 2020 as “Community Planning Month”
to Planning and Development Services.
Presentation proclaiming October 2020 as National Domestic Violence Awareness Month.
Mayor Mooney presented a proclamation marking October 2020 as “National Domestic Violence
Awareness Month” to Brazos County Coalition Against Domestic Violence.
3. Hear Visitors Comments
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No speakers at this time.
4. CONSENT AGENDA
4.1. Presentation, possible action, and discussion of minutes for:
September 24, 2020 Workshop Meeting
September 24, 2020 Regular Meeting
4.2. Presentation, discussion, and possible action regarding service agreement with The
Personal Computer Store, Inc. dba Avinext for the computer network upgrade project not to
exceed $791,399.
4.3. Presentation, discussion, and possible action on approving Renewal 1 of an annual contract
for gasoline and diesel fuel contact with Fikes Wholesale Inc. for the amount of $1,400,000.
4.4. Presentation, discussion, and possible action regarding approval of the second one year
renewal of the athletic field maintenance materials agreements with BWI Companies and
Helena Agri-Enterprises for a total not to exceed $188,360.95 with the following breakdown:
BWI Companies $97,498.87 and Helena Agri-Enterprises $90,862.08.
4.5. Presentation, discussion, and possible action on Resolution No. 10-08-20-4.5 stating that the
City Council has reviewed and approved the City's Investment Policy, Broker-Dealer List and
Investment Strategy.
4.6. Presentation, discussion, and possible action on a three year interlocal agreement with the
Texas A&M University System to pay the City $904,699 for aircraft rescue and firefighting
personnel and equipment requirements, operational responsibilities, and command and control
of the joint use fire station facility at Easterwood Airport.
4.7. Presentation, discussion, and possible action regarding Resolution No. 10-08-20-4.7
appointing Gary Mechler as a member of the Brazos Valley Groundwater Conservation
District Board of Directors, subject to approval by the Brazos County Commissioners Court.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The
motion carried unanimously.
5. REGULAR AGENDA
5.1. Public Hearing, presentation, discussion, and possible action regarding the Comprehensive
Plan 10-Year Evaluation and Appraisal Report.
Alyssa Halle-Schramm, Planning and Development, stated that the Comprehensive Plan is meant to
be a “living document” and it is recommended that the City undertake regular evaluations and
updates, including a thorough review every five years. Ten years into the plan, the City undertook a
major effort to evaluate the plan, consider recent growth and best practices, and identify needed
updates to the City’s policies. The purpose of this Comprehensive Plan 10-Year Evaluation and
Appraisal Report is to serve as a “checkup” by identifying the plan’s successes and shortcomings and
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recommending appropriate modifications in response to changing conditions. The report is the
culmination of many months of staff and Comprehensive Plan Evaluation Committee review and
analysis, along with input from multiple rounds of community and stakeholder engagement. The
report features a list of potential strategies and actions, contains a set of considerations for future map
changes, and summarizes the community and stakeholder input. The report incorporates feedback
received from the joint City Council and Planning and Zoning Commission workshop that was held
on August 28, 2020. Changes include an update to the vision statement, revisions to the Neighborhood
Integrity actions and inclusion of new action items, and minor revisions to the Transportation
(Mobility) actions. The numerical data on the number of participants for each of the virtual
Community Choices Workshop activities was also added to the report and Appendix F.
This report and its associated appendices:
Builds upon the Five-year Evaluation and Appraisal prepared in 2014.
Provides a review of the basic conditions and assumptions related to the City’s growth.
Evaluates implementation progress related to the Plan’s goals, strategies, and action items.
Serves to prepare the City for a major update to the Plan by defining potential modifications
to its policies, action items, and structure.
City staff will draft update amendments, which will be made available for public feedback and will
go through the public hearing process at future Planning & Zoning Commission and City Council
meetings. Formal Comprehensive Plan update recommendations are expected in 2021.
At approximately 7:24 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:24 p.m.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve the Comprehensive Plan
10-Year Evaluation and Appraisal Report. The motion unanimously carried.
5.2. Public Hearing, presentation, discussion, and possible action on Budget Amendment #3
Ordinance No. 2020-4212 amending Ordinance No. 4128 which will amend the budget for the
2019-2020 Fiscal Year in the amount of $1,200,000.
Mary Ellen Leonard, Director of Finance, stated that the proposed budget amendment is to increase
the FY20 budget appropriations by $1,200,000 due to the receipt of federal CARES Act funding
through the Texas Department of Emergency Management. These funds were received in advance of
providing the necessary expense documentation and were deposited into the CDBG fund. The City
has incurred the expenses as defined under the guidelines and is now eligible to record the
reimbursement. If approved, the net revised budget appropriations will be $343,117,573.
The City was allocated $6,434,890 as part of the Coronavirus Relief Fund with stipulations on eligible
expenses for reimbursement. These expenses include 1) Medical expenses, 2) Public health expenses,
3) Payroll expenses for public safety, public health, healthcare, human servi ces, and similar
employees who services are substantially dedicated to mitigating or responding to the COVID -19
public health emergency, 4) Expenses of actions to facility compliance with COVID-19 related public
health measures, 5) Expenses associated with the provisions of economic support in connection with
the COVID- 19 public health emergency, 6) Any other COVID -19 related expenses reasonably
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necessary to the function of government that satisfy the Fund’s eligible criteria. As part of a
conditions of use of the Fund, a minimum of 75% of the expenditures must fall into categories 1, 2,
and 3 above. The remaining 25% can be in any of the categories above.
At approximately 7:29 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:29 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4212,
Budget Amendment #3 amending Ordinance No. 4128 which will amend the budget for the 2019-
2020 Fiscal Year in the amount of $1,200,000. The motion unanimously carried.
5.3. Public Hearing, presentation, discussion, and possible action approving Ordinance No.
2020-4213 vacating and abandoning a 4382 sq. foot portion of a 20-foot wide Public Utility
Easement referred to as Easement 1, and an additional 4382 sq. foot portion of a 20 -foot wide
Public Utility Easement referred to as Easement 2, lying within Lot 1, Block 1 of the Letbetter
Subdivision, Phase 1, Morgan Lector League A-46, according to the plat recorded in Volume
9980, Page 179, of the Official Records of Brazos County, Texas.
Debbie Stickles, Planning and Development, stated that the public utility easement abandonment is
being requested by the applicant as a result of encumbrances experienced with the site plan of Holy
Cross Lutheran Church. All utilities within the easement have been abandoned, removed and rerouted
to accommodate development on the subject property. The 10-foot wide Public Utility Easement,
located along southwest border of the parcel, was utilized for the re-routing of utilities.
At approximately 7:32 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:32 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-
4213, vacating and abandoning a 4382 sq. foot portion of a 20-foot wide Public Utility Easement
referred to as Easement 1, and an additional 4382 sq. foot portion of a 20-foot wide Public Utility
Easement referred to as Easement 2, lying within Lot 1, Block 1 of the Letbetter Subdivision, Phase
1, Morgan Lector League A-46, according to the plat recorded in Volume 9980, Page 179, of the
Official Records of Brazos County, Texas. The motion unanimously carried.
5.4. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4214 amendment to Appendix A, “Unified Development Ordinance,” Article 3,
"Development Review Procedures," Section 3.2.G.2, “Specific Notice Requirements,” of the
Code of Ordinances of the City of College Station, Texas, regarding replat notification.
Alyssa Halle-Schramm, Planning and Development, stated that the plat approvals are intended to be
ministerial actions and unless waivers or exceptions are requested, the state statute requires that a plat
that meets all City standards be approved. Mrs. Hitchcock explained that in an attempt to expedite
the subdivision platting process, the 86th Texas Legislature passed H.B. 3167, which included a new
notification process for certain replats that meet all City standards—providing a notice of plat
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approval to surrounding property owners in lieu of holding a public hearing. The proposed Unified
Development Ordinance amendment adds the option to provide mailed notice of replat approval to
surrounding property owners in accordance with state statute.
The Planning & Zoning Commission heard this item at their September 3, 2020, regular meeting
where they voted 6-0 to recommend approval. Staff recommends approval of the amendment.
At approximately 7:38 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:38 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Nichols,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4214,
amendment to Appendix A, “Unified Development Ordinance,” Article 3, "Development Review
Procedures," Section 3.2.G.2, “Specific Notice Requirements,” of the Code of Ordinances of the City
of College Station, Texas, regarding replat notification. The motion unanimously carried.
5.5. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4215 vacating and abandoning a 10-foot wide portion of a Public Utility Easement lying
within Lot 43 of the Woodland Hills Phase One Subdivision, according to t he plat recorded in
Volume 4027, Page 70, of the Official Records of Brazos County, Texas.
Alma Guerra, Planning and Development, stated that this is an abandonment of a 10-foot wide portion
of a Public Utility Easement lying within Lot 43 of the Woodland Hills Phase One Subdivision,
according to the plat recorded in Volume 4027, Page 70, of the Official Records of Brazos County,
Texas. The partial Public Utility Easement abandonment is proposed by the applicant as the 10-foot
wide portion of the easement is no longer necessary. The remainder of the 20-foot Public Utility
Easement is adequate to serve all existing public infrastructure.
At approximately 7:50 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:50 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-
4215, vacating and abandoning a 10-foot wide portion of a Public Utility Easement lying within Lot
43 of the Woodland Hills Phase One Subdivision, according to the plat recorded in Volume 4027,
Page 70, of the Official Records of Brazos County, Texas. The motion unanimously carried.
5.6. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4216 amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning
Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College
Station, Texas, by changing the zoning district boundaries from C -3 Light Commercial and R
Rural to GC General Commercial on approximately 10 acres of land located at 4111 State
Highway 6 South.
Jesse Dimeolo, Planning and Development, stated that the applicant is requesting to rezone
approximately 10 acres of undeveloped land located between State Highway 6 South and Midtown
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Drive. If approved, the change in the zoning district boundaries from C-3 Light Commercial and R
Rural to GC General Commercial would bring commercial opportunities to a vacant piece of land
which sits near a major highway in the city. The applicant also stated that they believe the zoning
change will allow for the development of commercial uses that are typical and standard adjacent to
major freeways. The proposed GC zoning will accommodate for the highest and best use for the
proposed area. Mr. Dimeolo explained that a portion of the subject property is located within the
100-year floodplain. The modified floodplain boundary/zoning boundary is based upon an updated
hydrologic and hydraulic model prepared by Mitchell & Morgan, LP (Dated – May 2019). This flood
study is not official or approved through FEMA but shall be considered better data and utilized for
the development of the property. The development of the property will allow for the right-of-way
dedication and partial construction of Town Lake Drive which will enhance connectivity to the
existing thoroughfare system, especially better connecting the Frontage Road with Midtown Drive.
The Planning & Zoning Commission heard this item at their September 17, 2020, Regular meeting
where they voted 5-0 to recommend approval. Staff recommends approval of the rezoning.
At approximately 7:54 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:54 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4216,
amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning Districts,” Section 4.2
“Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundaries from C-3 Light Commercial and R Rural to GC General Commercial
on approximately 10 acres of land located at 4111 State Highway 6 South. The motion unanimously
carried.
6. Presentation, discussion, and possible action on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting.
Mayor Mooney requested staff to bring back the future agenda item requested by Council on
September 24, 2020 regarding the staff time spent completing Open Records Request and how it
translate into the cost for the city.
Councilmember Crompton requested a future agenda for a discussion on landscaping on the city’s
collector and arterial streets.
Councilmember Harvell requested a future discussion on the McCulloch Subdivision.
7. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 8:03 p.m. on Thursday, October 8, 2020.
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________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary