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HomeMy WebLinkAbout11/12/2019 - Agenda Packet - Parks Boardifus.014% CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday November 12, 2019 REGULAR MEETINGN6:00 PM Meyer Senior & Community Center 2275 Dartmouth St. College Station, TX 77845 1. Call to order and Roll CaII. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, discussion and possible approval of minutes from the October 08, 2019 meeting. 5. Presentation, discussion, possible action on city holiday events in College Station. 6. Presentation, discussion, possible action on Fun For All Playground Phases 1 and 2 elements. 7. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. 8. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None 9. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Meeting: December 10, 2019 10. Adjourn This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistanceC4cstx gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations -0,-ff' CITY OF COLLEGE STATION Staff Present: PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday October 08, 2019 REGULAR MEETINGfu6:00 PM Meyer Senior & Community Center 2275 Dartmouth St. College Station, TX 77845 David Schmitz, Director; Kelly Kelbly, Assistant Director; Rusty Warncke, Project and Asset Manager; Andrea Lauer, Administrative Support Specialist Board Present: Joel Cantrell; Thomas Marty; Don Heliriegel; Kevin Henderson; Megan Fuentes; Madeline Giroir 1. CaII to order and Roll Call. The meeting was called to order with a quorum at 6:00 p.m. 2. Possible action concerning requests for absences of members. John Polasek, Ann Hays and Paul Dyson requested absences. Thomas Marty made a motion to approve the absences and Joel Cantrell approved the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Sandy Dillard, Rio Brazos President came before the Committee to let them know that if a Part-time employee is hired at the Nature Center he would prefer them to have a conservation background. He also expressed that he and other organizations would like to do volunteer work at Lick Creek Park, but would need 2 months' notice. Donell Frank, Texas Master Naturalist came before the Committee to announce the pollinator plant sale October 11 from 9-12 located at 3880 University Drive East. She also would like to see native plants planted at Lick Creek Park instead of grass, and Butterfly Alley also needs attention. 4. Consideration, discussion and possible approval of minutes from the September 10, 2019 meeting. Thomas Marty made a motion to approve the minutes, and Joel Cantrell approved the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, discussion, possible action on upcoming Fall 2019 Special Events Ana Romero, Recreation Manager gave a presentation. Informational item only. No action taken. 6. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. Informational item only. No action taken. 7. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None 8. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Meeting: November 12, 2019 9. Adjourn. Thomas Marty made a motion to adjourn the meeting, and Kevin Henderson seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 6:30 p.m. This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance(0Jcstx.aov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations PROJECT UPDATE Parks & Recreation Department I City of College Station PROJECT UPDATE FY20 As of November 5, 2019 PARKS PROJECTS Total Number of Park Projects Number of Projects in Progress Number of Projects Completed in FY 20 Park Projects managed by Capital Projects — 3 BEE CREEK PARK 18 15 0 • Design of Concession/ restroom upgrades o Project funded by certificates of obligation o Demo and rebuild to address restroom and storage needs at this ball park. o Hawkins Architecture was chosen as the design firm. Council approved the contract on May 14, 2018. o Review by planning and development services was completed in mid -June, 2019. o This project, along with the Athletic Restroom, and Pavilion at Central Park, will all be bid as one competitive sealed proposal project. Dates are listed below • Pre -bid — September 12,2019 • Bid opening — September 26, 2019 • Evaluation to follow soon after. o Bids are in. Our Purchasing Department is evaluating all bids to ensure all bids are correct as stated on the bid form. Once completed, a small group will be selected to evaluate each contractor to insure we are getting the correct contract for the price. o Once that is accomplished, it will go before City Council for approval. As of right now, we are shooting for the November 25th council date. CENTRAL PARK • Athletic Field Restroom Rehabilitation o Scope of Work - To rehab or rebuild the existing restroom and storage building located at the flat athletic fields. • Fund by certificates of obligation • Hawkins Architecture was chosen for this project. Council approved the contract on the 14th of May. Design work to be completed by mid -September. • Planning and Development Services completed their review in mid -June. • Project was bid on 9/26/19. Evaluation of contractors was completed on 10/25/19. Look to go before Council on November 25, 2019 for official approval. Page 1 PROJECT UPDATE Parks & Recreation Department I City of College Station • Pavilion Rehabilitation o Scope of work — Expand and update restrooms, update kitchen area, and expand the current pavilion area. ■ Funded by certificates of obligation • Hawkins was chosen for this project. This project will be grouped together with the athletic field restrooms and the Bee Creek concession stand building. Contract approved by Council on May 14. Design work to be completed by mid - September. • Site plan review was completed in mid -June by Planning and Development Services. Construction will not start till January of 2020 because of Christmas in the Park. • Evaluation of bids and contractors completed on 10/25/19. • Contracts in routing for signatures. Look to go before Council on November 25, 2019 for construction approval. G.K. FITCH/ RINGER LIBRARY TRAIL • Concrete path connecting Fitch Park to the Ringer Library. • Funded with community block grant funds. o Since this path crosses Bee Creek via a pedestrian bridge, a flood study was requested by Planning and Development. o First flood study was completed on January 29. An additional analysis of Bee Creek was requested. First study showed a 1/2" rise in the 100 year flood plan. The second study is now complete and shows zero rise within the 100 year flood plain. However, to achieve zero rise and stay within budget, the design had to be changed. We will now use box culverts instead of a foot bridge to cross Bee Creek. o Planning and Development Services completed their review at the end of August. o Due to abnormally wet winter, we did not advertise this project till February. Bids were opened on 3/5/2019 at 2pm. Kieschnick General Contractors was the lowest bidder. o Council approved this contract on April 11. o Official start date is June 3. Contractor will have till September 2 to finish this project. ■ This project is nearly 100% complete. A few punch list items remain, as well as close out documents. Once in and finished, this project will be 100% complete. NORTHGATE PARK • Design and construction of park located at 306 Spruce Street. o Funded by parkland dedication funds, zone 1 o Arkitex Studio was awarded the contract. Firm has until September 3, 2018 to complete all drawings and reviews. o Final drawings where sent the first part of September. All drawings have been sent to Planning and Development Services for final review. Sent mid - October, 2018. o Project bid out April 24th, with Caprock Construction (CRT) submitting the lowest bid. o Approved by City Council on June 13, 2019. o Worked started on July 23, 2019. o Contractor has till December 16, 2019 to complete this project. Page 2 PROJECT UPDATE Parks & Recreation Department I City of College Station ctrff" o Vegetation and rough grades where completed by the end of August. o Installation of pavilion, sidewalks, and drainage expected to be completed by the end of September. • Pavilion slab poured 9/9/19. Boyett Street sidewalk to be poured Friday morning 9/13/2019, and sections of 10' sidewalk poured the week on 9/16/19 and 9/23/19. Pavilion erected on 9/17/19. o Month of October • 10/7— 10/11 — Sidewalks, rough grading, and under utilities worked on. • 10/14 —10/18/2019 — Sidewalks 95% complete. 20% brick pavers. • 10/21-11/1— Brick pavers along Spruce, box culvert, and fine grading o Month of November • 11/4 —11/8/19 — Fine grading, and box culvert extension at the corner of Spruce and College Main. • Remaining weeks of November • Lights, finish box culvert and sidewalk, pavilion brick and roof. SOUTHEAST PARK • Design contract for the first four fields was approved by Council on February 8, 2018. Design firm working on construction drawings. • All comments, on the 60% drawings were sent to design firm in June. • 99% construction drawings where submitted to Planning and Development Services on August 16, 2019, and are currently still under review. o Meetings with design firm and P&D Services have occurred in hopes in resolving some outstanding issues. • Funded by Hotel Tax and Certificates of Obligations VETERANS PARK • Phase I expansion —Two additional artificial fields. o Funding — Hotel tax funds o Construction of the two new fields began the week of May 17t". The contractor will have 150 days to reach substantial completion. o Under ground work currently in progress. First section of cast in place box culverts is expected to be poured the week of August 13th o Nearly all underground is now complete. Contractor working on fields, parking lot, and restroom currently. o Work is expected to be complete on or by March 12, 2019. o Substantial Walk held May 3, 2019. Contractor currently finishing up punch list items. All punch list items are nearly complete. • Capital Projects and contractor have been going back and forth about what needs to be done with the two remaining punch list items, parking lot and lights. As of today, this project is not considered complete and liquid damages are accruing Page 3 BEE CREEK PROJECT UPDATE Parks & Recreation Department 1 City of College Station Ckff" • Installation of new LED lights around both softball fields. Old lights and poles will be replaced with Musco lighting controls. o Funded with certificates of obligation o Electrical engineer finished with drawings back in June. o Contractor arrived onsite 9/16/2019 along with all materials. o Contractor expects to be complete with all work within a few weeks, 10/18/2019. o Project is COMPLETE COLLEGE STATION CEMETERY • Removal of old restroom, installation of new. o Funded by the Cemetery endowment fund o Arkitex Studio has been hired to design a new restroom. o This project bid out back in May. Caprock Construction has been award the contract. Official start date is June 10. Contractor will have 120 days to complete, October 7, 2019. o Underground utilities, slab, framing, electrical and plumbing all occurred during the month of August. o Framing, siding, interior work, roof, and sidewalks where all completed in the month of September. Fixtures, stone work, and final grade are all that remain. Contractor has tilt 10/17/2019 to finish. Changes to the structure where made causing the increase in time. o Substantial completion meeting was met on October 24, 2019. Punch list items and close out documents are all that remain. FUN FOR ALL PHASE II • Expansion of park using both parkland dedication funds and donations o Phase II will consist of: more play units, donor plaza, mini Kyle Field, restrooms, shade, and more. o This project was bid out on August 28, 2019. o Proposal evaluation held on August 30. o Council approved contract on September 26, 2019. o Contractor stared moving dirt on 11/4/19 GABBARD PARK • Removal of old playground and surfacing and replace with new o Fund by certificates of obligation o Contract approved by City Council on 6/27/19 o Equipment ordered 7/31/19. There is a six to eight week lead time on equipment. o Demo and install to start on September 16, 2019 0 Page 4 PROJECT UPDATE Parks & Recreation Department I City of College Station ckff" o As of 9/30/2019 — New play unit is in along with shade structure. Contractor is expected to be complete with this project by 11/22/2019. ■ Fall surfacing material is on back order. SUMMIT CROSSING • Development of Park o Funded with parkland dedication funds, zone 4 o Design of new park started January 2, 2019. • Final design set was sent to Planning and Development Services (P&D) for final review on July 17, 2019. Request form P&D sent back to design firm on 8/7/19. Design firm working on corrections and requests. • Development permit issued 10/14/2019. o Park will be developed once there is enough money in that zone to construct. THOMAS PARK • Playgrounds o Funded with certificates of obligation. o North Side • Removal of existing fall surfacing, swing, and metal slide. The swing and metal slide no longer meet the CPSI requirements. • In their place, we will install new rubber surfacing, I a new dish swing and a traditional two bay swing o South Side • Removal of old play unit and fall surfacing. Replacing with new playground and surfacing. o Approved by City Council on 6/27/19 o Equipment ordered 7/31/19. There is a six to eight week lead time on equipment. o Demo and install are complete. Contractor is expected to be complete with both units by 10/18/2019. o Surfacing for both play units to start any day. Contractor having issues with getting fall surfacing material onsite. Material is on back order. VETERANS PARK • Phase l B o Funded by certificates of obligation, field redevelopment, and parkland dedication funds. o Pending budget, park staff is looking at adding another restroom closer to Harvey road, more sidewalks, and possibly another playground. In addition, staff is looking at improving drainage in various areas along with improving the roads within the park. o At this time, staff is working with engineers, Planning and Development Services for all improvements listed above. Once planning issues development permit, we can move forward with this project. Page 5 PROJECT UPDATE Parks & Recreation Department I City of College Station AGGIE FIELD OF HONOR CEMETERY (*--ff' • Wrought Iron Fence- o The completion of wrought iron fence along the north and west sides of the cemetery. CENTRAL PARK • Sidewalks • Replacement and installation of new sidewalks within the park • Addressing drainage issues within the parks as well. STEEPLECHASE PARK • Improvements to park • Improved drainage within dog park area • Additional lighting within park • LED light fixtures to basketball court • Dog washing station • New playground and fall surfacing Page 6