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HomeMy WebLinkAbout10/08/2019 - Agenda Packet - Parks BoardCITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday October 08, 2019 REGULAR MEETINGN6:00 PM Meyer Senior & Community Center 2275 Dartmouth St. College Station, TX 77845 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, discussion and possible approval of minutes from the September 10, 2019 meeting. 5. Presentation, discussion, possible action on upcoming Fall 2019 Special Events. 6. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. 7. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None 8. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Meeting: November 12, 2019 9. Adjourn This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance(dcstx.aov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations (*.ff' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday September 10, 2019 REGULAR MEETINGN6:00 PM Meyer Senior & Community Center 2275 Dartmouth St. College Station, TX 77845 Staff Present: Kelly Kelbly, Assistant Director; Andrea Lauer, Administrative Support Specialist Board Present: Joel Cantrell; Thomas Marty; John Polasek; Ann Hays; Megan Fuentes; Paul Dyson; Madeline Giroir 1. Call to order and Roll Call. The meeting was called to order with a quorum at 6:00 p.m. 2. Possible action concerning requests for absences of members. Don Hellriegel and Kevin Henderson requested absences. Madeline Giroir made a motion to approve the absences and Ann Hays approved the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Patsy Johnson came before the Committee to express her concern of the lack of play equipment for 12-18 year old kids at Thomas Park. She also gave Kelly Kelbly two playground equipment books as suggestions of possible equipment that could be added to the park. Sandy Dillard, Rio Brazos President came before the Committee to express his concern regarding the construction of the treatment plant in Lick Creek Park and as a result several classes and a Study being performed by Texas A&M had to be postponed. Donell Frank, Texas Master Naturalist came before Committee to express her concern regarding the construction of the treatment plant. She stated that the Insect Survey had to suspended and that caused the data to be skewed. She also wanted to make sure that Native Plants are planted after construction. She also wanted the Committee to know that dog poop was everywhere in Lick Creek Park. Cheryl Lewis, Native Plant Society came before the Committee to let them know that she wants to help get native plants established in College Station parks. 4. Consideration, discussion and possible approval of minutes from the August 13, 2019 meeting. Thomas Marty made a motion to approve the minutes, and John Polasek approved the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, discussion, possible action on proposed FY20 Budget. Kelly Kelby gave a presentation. Informational item only. No action taken. 6. Presentation, discussion, possible action on 2019 Games of Texas recap. Kelly Kelbly gave a presentation. Informational item only. No action taken. 7. Presentation, discussion, possible action on Departmental Accomplishments. Kelly Kelbly gave a presentation. Informational item only. No action taken. 8. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. Informational item only. No action taken. 9. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None. 10.Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Meeting: October 08, 2019 11. Adjourn. John Polasek made a motion to adjourn the meeting, and Joel Cantrell seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 6:45 p.m. This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email 8dassistance(acstx,aov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations PROJECT UPDATE Parks & Recreation Department I City of College Station PROJECT UPDATE As of October 1, 2019 PARKS PROJECTS FOR FY18 and FY19 Total Number of Park Projects Number of Projects in Progress Number of Projects Completed in FY18 & 19 35 16 19 Park Projects managed by Capital Projects in FY18/19 — 5 FY '18 PROJECTS AGGIE FIELD OF HONOR & MEMORIAL CEMETERY (1' • Installation of sidewalk to both columbarium's o Project funded by cemetery endowment funds. o This project bid out on June 13. Contract awarded to lowest bidder on July 16, 2018, with a pre -construction meeting held on July 23rd. Contractor had 90 days to complete this project, July 20, 2018 — October 26, 2018. Substantial completion was achieved on October 16, 2018. o This project is COMPLETE. BEE CREEK PARK • Design of Concession/ restroom upgrades o Project funded by certificates of obligation o Demo and rebuild to address restroom and storage needs at this ball park. o Hawkins Architecture was chosen as the design firm. Council approved the contract on May 14, 2018. o Review by planning and development services was completed in mid -June, 2019. o This project, along with the Athletic Restroom, and Pavilion at Central Park, will all be bid as one competitive sealed proposal project. Dates are listed below • Pre -bid — September 12,2019 • Bid opening — September 26, 2019 • Evaluation to follow soon after. o Bids are in. Our Purchasing Department is evaluating all bids to ensure all bids are correct as stated on the bid form. Once completed, a small group will be selected to evaluate each contractor to insure we are getting the correct contract for the price. o Once that is accomplished, it will go before City Council for approval. As of right now, we are shooting for a November council date. Page 1 PROJECT UPDATE Parks & Recreation Department I City of College Station BACHMANN PARK Ckff' • Rehabilitation of parking lots and parking lot lights to address ADA, lighting, and drainage issues. o Funded by Parkland Dedications Funds, Zone B o Kimley Horn was chosen for this project. Council approved the contract on April 12, 2018. o Larry Young Paving was award the contract on October 25, 2018. Construction started on November 26, 2018. Rain and change orders delayed this project but progress was made. All three lots are now paved. Substantial completion was meet on June 18, 2019. o Punch list items are to be completed by September 6, 2019. All items where completed on 9/30/2019. This is now fully completed. • Adult Soccer Field Lighting Rehabilitation o Funded by Parkland Dedication Funds, Zone B o Installation of new poles and LED fixtures on the two adult soccer fields. COMPLETE. CASTLEGATE PARK • Installation of a fitness pod and new chain link fencing at the tennis courts using Parkland Dedication funds, zone 13. o Both projects funded by parkland dedication funds, zone 13 o Purchase Order for the fitness equipment was issued on Tuesday, May 1. Equipment was delivered to installer in late July. Equipment has been installed. This project is now COMPLETE. o Tennis court fence - Crews removed the old chain link the last week of May and repainted the post and braces the same week. New chain link started going up on June 4. This project is now COMPLETE. Page 2 PROJECT UPDATE Parks & Recreation Department I City of College Station CENTRAL PARK • Athletic Field Restroom Rehabilitation o Scope of Work - To rehab or rebuild the existing restroom and storage building located at the flat athletic fields. • Fund by certificates of obligation • Hawkins Architecture was chosen for this project. Council approved the contract on the 14th of May. Design work to be completed by mid -September. • Planning and Development Services completed their review in mid -June. • Project was bid on 9/26/19. Evaluation of bids and contractor currently under way. Look to go before Council in November for official approval. • Parking lots and lighting o Rehabilitation of existing parking lot to address ADA issues along with drainage and lighting issues. • Funded by certificates of obligation • Kimley Horn was chosen for this project. Council approved this contract on April 12. All design work to be completed by the first of September. • Larry Young paving was award the construction contract on October 25, 2018. Construction started in the softball parking lot, and end with the two parking lots at the main office and pavilion. Punch list was COMPLETED on 9/27/2019. • Pavilion Rehabilitation o Scope of work — Expand and update restrooms, update kitchen area, and expand the current pavilion area. • Funded by certificates of obligation • Hawkins was chosen for this project. This project will be grouped together with the athletic field restrooms and the Bee Creek concession stand building. Contract approved by Council on May 14. Design work to be completed by mid - September. • Site plan review was completed in mid -June by Planning and Development Services. Construction will not start till January of 2020 because of Christmas in the Park. • Evaluation of bids and contractors currently in progress. Parks in shooting for a November council meeting for official approval. • Softball Field Lights o Removal of existing light poles and fixtures and replace them with new poles and LED fixtures. • Funded by certificates of obligation • Project is now COMPLETE. GABBARD PARK • Upgrades and repairs using Parkland Dedication Funds o Removal of existing concrete fence, with installation of new wrought iron in its place. Repairs to the existing fishing pier and foot bridge will also be part of this project. • Approval of this project went before Council on May 14. Fence demo started June 4. Post and panels will be set the same week. All work will be completed by the end of June. Project is now COMPLETE. Page 3 PROJECT UPDATE Parks & Recreation Department I City of College Station PROJECTS ROLLED FY '19 CRESCENT POINT PARK (1' • Adding park amenities such as exercise equipment, park benches, lights, and a drinking fountain. • Funded by parkland dedications funds, zone 4 • Project was bid out on December 21st and approved by Council on February 22. Caprock Construction officially started this project on March 5. They have until December 8, 2018 to finish this park along with Reatta Meadows. • CONSTRUCTION IS COMPLETE. FUN FOR ALL PARK • Project bid out on June 7th at 2 p.m. • Approved by City Council on July 26. • Submittals are in review. Pre -construction meeting was held on August 13. Contractor has been given notice to proceed with project. • Work in progress - underground utilities and subgrade splash pad and new parking lot. Rain has caused delays. • Playground equipment arrived on 3/4/2019, and has been installed. The splash pad has been poured and crews are currently working on piers for shade structure. • Due to rain, the completion date was pushed back. Grand opening was held on August 2, 2019, and has been full of kids since. Phase I is now COMPLETE. • Phase II approved by City Council on 9/26/2019. Awaiting official start date from contractor. • Project fund by donations and parkland dedication funds, zone 3. Page 4 PROJECT UPDATE Parks & Recreation Department I City of College Station G.K. FITCH/ RINGER LIBRARY TRAIL (.1' • Concrete path connecting Fitch Park to the Ringer Library. • Funded with community block grant funds. o Since this path crosses Bee Creek via a pedestrian bridge, a flood study was requested by Planning and Development. o First flood study was completed on January 29. An additional analysis of Bee Creek was requested. First study showed a 1/2" rise in the 100 year flood plan. The second study is now complete and shows zero rise within the 100 year flood plain. However, to achieve zero rise and stay within budget, the design had to be changed. We will now use box culverts instead of a foot bridge to cross Bee Creek. o Planning and Development Services completed their review at the end of August. o Due to abnormally wet winter, we did not advertise this project till February. Bids were opened on 3/5/2019 at 2pm. Kieschnick General Contractors was the lowest bidder. o Council approved this contract on April 11. o Official start date is June 3. Contractor will have till September 2 to finish this project. ■ Progress to Date: Work is 99% complete. Light poles arrived onsite 9/30/2019. Once installed, this project is complete. JOHN CROMPTON PARK • Construction of a basketball pavilion using Parkland Dedication money, zone 7. o This project was bid out on May 24 and came in under budget and approved by Council on June 28, 2018. o Contractor had 120 days to complete this project. February 4, 2019 was the substantial completion deadline for this project. o Due to rain delays, this project was COMPLETED on March 8, 2019. LINCOLN CENTER • Expansion was completed at the end of December, 2018. Abatement and demo of the existing facility started the second week of January Renovations to the existing facility continue due to change orders. All work thus far has been completed on time. • Fund with 2008 general obligations bonds o Parking lot started February 18 and is complete. Demo of an interior wall was completed on July 26, 2019. Grand opening held on August 3, 2019. COMPLETE. Page 5 PROJECT UPDATE Parks & Recreation Department I City of College Station NORTHGATE PARK Orff" • Design and construction of park located at 306 Spruce Street. o Funded by parkland dedication funds, zone 1 o Arkitex Studio was awarded the contract. Firm has until September 3, 2018 to complete all drawings and reviews. o Final drawings where sent the first part of September. All drawings have been sent to Planning and Development Services for final review. Sent mid - October, 2018. o Project bid out April 24th, with Caprock Construction (CRT) submitting the lowest bid. o Approved by City Council on June 13, 2019. o Worked started on July 23, 2019. o Contractor has till December 16, 2019 to complete this project. o Vegetation and rough grades where completed on by the end of August. o Installation of pavilion, sidewalks, and drainage expected to be completed by the end of September. ■ As of 9/30/2019 — 85% of sidewalks are complete. The slab and red iron are complete, and drainage is 90% complete. o Work projections for the month of October — Finish up sidewalk, pavilion, lights and drainage. Remaining items will be final grading, landscaping, and irrigation. All weather pending. RINGER LIBRARY EXPANSION • Project bid February 14, 2018 with contract approval by City Council on March 22. Acklam construction started the week of March 2 and is expected to complete the project August 2019. • Delays occurred due to the facility remaining open. Contractor worked with staff to resolve all issues in a timely manner. • Structural steel arrived late July. • Due to the dangers of construction, the Library closed November 5, 2018. This allowed for a faster turning around time and more importantly, keep our residents safe during the time of construction. • Phase 1 was completed on March 4, 2019. Phase II Substantial Walk was held May 8. Construction is COMPLETE. Awaiting book shelves and other furniture. All due to arrive in mid - August. i. All items are in and Library opened on 9/23/2019 - Complete • Funding for this project was thru 2008 general obligations bonds. REATTA MEADOWS PARK • Development of Park o Funded with parkland dedication money, zone 10 o Project was bid out December 21, 2017 and approved by City Council on February 22, 2018. Caprock Construction officially started this project on March 5. They had till December 8, 2018 to complete this park. o This park is now COMPLETE. Page 6 PROJECT UPDATE Parks & Recreation Department I City of College Station SOUTHEAST PARK (1" • Design contract for the first four fields was approved by Council on February 8, 2018. Design firm working on construction drawings. • All comments, on the 60% drawings were sent to design firm in June. • 99% construction drawings where submitted to Planning and Development Services on August 16, 2019, and are currently still under review. • Funded by Hotel Tax and Certificates of Obligations VETERANS PARK • Phase I expansion —Two additional artificial fields. o Funding — Hotel tax funds o Construction of the two new fields began the week of May 17tn. The contractor will have 150 days to reach substantial completion. o Under ground work currently in progress. First section of cast in place box culverts is expected to be poured the week of August 13tn o Nearly all underground is now complete. Contractor working on fields, parking lot, and restroom currently. o Work is expected to be complete on or by March 12, 2019. o Substantial Walk held May 3, 2019. Contractor currently finishing up punch list items. All punch list items are nearly complete. Page 7 BEE CREEK PROJECT UPDATE Parks & Recreation Department I City of College Station NEW PROJECTS FY19 ck-ff' • Installation of new LED lights around both softball fields. Old lights and poles will be replaced with Musco lighting controls. o Funded with certificates of obligation o Electrical engineer finished with drawings back in June. o Contractor arrived onsite 9/16/2019 along with all materials. o Contractor expects to be complete with all work within a few weeks, 10/18/2019. COLLEGE STATION CEMETERY • Removal of old restroom, installation of new. o Funded by the Cemetery endowment fund o Arkitex Studio has been hired to design a new restroom. o This project bid out back in May. Caprock Construction has been award the contract. Official start date is June 10. Contractor will have 120 days to complete, October 7, 2019. o Underground utilities, slab, framing, electrical and plumbing all occurred during the month of August. o Framing, siding, interior work, roof, and sidewalks where all completed in the month of September. Fixtures, stone work, and final grade are all that remain. Contractor has till 10/17/2019 to finish. Changes to the structure where made causing the increase in time. COVE OF NANTUCKET • Installation of park amenities: Two benches and trashcans. o Fund with Parkland dedication funds, zone 12 o COMPLETE EDELWEISS GARTENS • Re -surfacing of the existing basketball court o Funded with parkland dedication, zone 10 o Contractor to start the week of June 3, and finished on June 21, 2019 o COMPLETE Page 8 PROJECT UPDATE Parks & Recreation Department I City of College Station FUN FOR ALL PHASE 1I (.1' • Expansion of park using both parkland dedication funds and donations o Phase II will consist of: more play units, donor plaza, mini Kyle Field, restrooms, shade, and more. o This project was bid out on August 28, 2019. o Proposal evaluation held on August 30. o Council approved contract on September 26, 2019. o Awaiting official start date from contractor. GABBARD PARK • Removal of old playground and surfacing and replace with new o Fund by certificates of obligation o Contract approved by City Council on 6/27/19 o Equipment ordered 7/31/19. There is a six to eight week lead time on equipment. o Demo and install to start on September 16, 2019 o As of 9/30/2019 — New play unit is in along with shade structure. Contractor is expected to be complete with this project by 10/18/2019. LINCOLN RECREATION CENTER • Refurbish the existing basketball pavilion. New paint, lights, court surfacing, gutter repairs, and drinking fountain. o Funded by certificates of obligation o Proposal received on 10/25. Additional work has been added to this project. Updated proposal received on 2/28/2019. Nantucket and the Nature Center are part of this project. o Contract sent to go before Council on May 13th for official approval. o Construction started May 15, 2019. Construction was COMPLETED on June 25, 2019 NATURE CENTER DRINKING FOUNTAINS • Installation of 2 drinking fountains within the Nature Center grounds. o Updated proposal received on 2/28/19. Currently working on install contract. o Funded with parkland dedication funds, zone 11 o Part of the Lincoln Center and Nantucket project. o Approved by Council on May 13. o Install completed on July 12, 2019 o COMPLETE Page 9 PROJECT UPDATE Parks & Recreation Department I City of College Station PEBBLE CREEK • Removal and installation of new fall surfacing on the large playground. o Funded with parkland dedication funds, zone 11 o COMPLETE. RICHARD CARTER PARK cl" • Removal of all brick paver sidewalks. Replace with solid stamped concrete. o Funded with certificates of obligation o Project has been brought back into budget and approved by City Council on, 3/14/2019. o Work is now COMPLETE SUMMIT CROSSING • Development of Park o Funded with parkland dedication funds, zone 4 o Design of new park started January 2, 2019. • Final design set was sent to Planning and Development Services (P&D) for final review on July 17, 2019. Request form P&D sent back to design firm on 8/7/19. Design firm working on corrections and requests. THOMAS PARK • Gazebo Roof o Replacement of existing asphalt roof with metal roof o Funded with certificates of obligation. o COMPLETE • Playgrounds o Funded with certificates of obligation. o North Side • Removal of existing fall surfacing, swing, and metal slide. The swing and metal slide no longer meet the CPSI requirements. • In their place, we will install new rubber surfacing, I a new dish swing and a traditional two bay swing o South Side • Removal of old play unit and fall surfacing. Replacing with new playground and surfacing. o Approved by City Council on 6/27/19 o Equipment ordered 7/31/19. There is a six to eight week lead time on equipment. o Demo and install are complete. Contractor is expected to be complete with both units by 10/18/2019. Page PROJECT UPDATE Parks & Recreation Department l City of College Station VETERANS PARK ctrff' • Phase l B o Funded by certificates of obligation, field redevelopment, and parkland dedication funds. o Pending budget, park staff is looking at adding another restroom closer to Harvey road, more sidewalks, and possibly another playground. In addition, staff is looking at improving drainage in various areas along with improving the roads within the park. o At this time, staff is working with engineers, Planning and Development Services for all improvements listed above. Once planning issues development permit, we can move forward with this project. Page