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Home My WebLink About04/09/2019 - Agenda Packet - Parks Boardriiii11144 CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday April 09, 2019 REGULAR MEETINGN6:00 PM Lick Creek Nature Center 13600 Rock Prairie Rd. College Station, TX 77845 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, discussion and possible approval of minutes from the March 12, 2019 meeting. 5. Presentation, discussion, possible action on the Parkland Dedication Audit. 6. Presentation, discussion, possible action on the Thomas Park Improvements Master Plan. 7. Presentation, discussion, possible action on Fun For All Playground Update. 8. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. 9. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • None 10.Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Meeting: May 14, 2019 11. Adjourn This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as Interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance(5cstx.00v at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations ‘ff' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY MARCH 12, 2019 REGULAR MEETING MINUTES N 6:00 p.m. Lick Creek Nature Center 13600 Rock Prairie Rd. College Station, TX 77845 Staff Present: Kelly Kelbly, Assistant Director; Reena Gonzalez, Staff Assistant Board Present: Don Hellriegel; Joel Cantrell; Thomas Marty; Paul Dyson; Madeline Giroir; John Polasek; Rhys Blavier 1. Call to order and Roll Call. The meeting was called to order with a quorum present at 6:02 p.m. 2. Possible action concerning requests for absences of members. Absence approved for Ann Hays and Megan Fuentes 3. Hear visitors. Visitors spoke about invasive species at Bee Creek and Lemon Tree 4. Consideration, possible approval, and discussion of minutes from the February 12, 2019 meeting. Thomas Marty made a motion to approve the minutes, and John Polasek seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, discussion, possible action, regarding update on Council Direction for Thomas Pool. Kelly Kelbly spoke about the Council Retreat and direction given for Thomas Park. It was discussed that Thomas Pool was not off the table and they will be going to council on April 25th to discuss future idea within the park. Staff is working on plugging in possible amenities ideas of what could be added or rebuilt within Thomas Park, as well as the capital that will be needed. This item will come to the board on April 9tn 6. Presentation, discussion, and possible action on Southeast Park Naming. The subcommittee met on March 6th on the naming of Southeast Park, the members are Paul Dyson, Thomas Marty and Don Hellriegel. They recommended park and field while a video was shown on the phases of Southeast Park. Thomas Marty made a motion to approve the naming, and Rhys Blavier seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Official recommendation is: Texas Independence Park with fields, respectively, named Gonzales, Goliad, Alamo, San Jacinto, Sabine River, Rio Grande River, Lone Star and Red River. 7. Strategic planning: Short and Long term. • Presentation, discussion, possible action regarding Park and Recreation Advisory Board Goals. Informational item only. No action was taken. 8. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Kelly Kelby on behalf of Rusty Warncke. Informational item only, no action was taken. This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance(acstx gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. 9. Adjourn. Paul Dyson made a motion to adjourn the meeting, and Madeline Giroir seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 06:45 p.m. —$60,000 (2 x $30,000) Two Picnic Pads w/ Shelters and Sidewalk Access , —$1,400,000 (2 x $700,000) Pavilion Built for Basketball & Tennis grades to Pavilion . ew Playground & Play Surface Currently in Progress —$450,000 Parking Lot Expansion & Renovate Existing -•$2,000,000 New Pool & Bath House OR —$800,000 Splash Pad & Restroorn —$60,000 (4 x $15,000 ea) Four Shelters Built Over Existing icni Pads + Sidewalk Access o w J EXISTING BALLFIELD PARKING LOT CC 0 Z w W Z w w a 0 0 O N w a W 0 Z Z Q Q V a J 0 Z Q LL. a s u9 a LL 0 ii co z T.' U.`ii N 0 a N Q Q Z CC N uW)aawDCD��w CW/)z-I < ZCLQ Q co Z < W G. = 2 ar N M 4 tr; co ti a.03 O (E CAROLYN & JOHN DAVID CROW FIELD 10. SENSORY AREAS FUTURE PHASES 11. STICK FOREST MAZE AREA 12. QUIET PLACE REFUGE 13. VETERANS FITNESS AREA 14. NEW WALKWAY & FOREST BOARDWALK WITH SEATING 15. POND EDGE DEMONSTRATION 0 W 0 16. NATURE PLAY 17. SENSORY GARDEN 18. FUTURE PARKING LOT PROJECT UPDATE Parks & Recreation Department I City of College Station PROJECT UPDATE As of April 3, 2018 PARKS PROJECTS FOR FY18 and FY19 Total Number of Park Projects Number of Projects in Progress Number of Projects Completed in FY18 34 24 10 Park Projects managed by Capital Projects in FY18/19 — 6 FY '18 Projects AGGIE FIELD OF HONOR & MEMORIAL CEMETERY Orff" • Installation of sidewalk to both columbarium's o This project bid out on June 13. Contract awarded to lowest bidder on July 16, 2018, with a pre -construction meeting held on July 23rd. Contractor has 90 days to complete this project. Substantial completion is October 26, 2018. o This project is COMPLETE BEE CREEK PARK • Concession/ restroom upgrades o Rehabilitation or rebuild of existing structure to address restroom, concession, and storage issues. o Hawkins Architecture has been chosen as the design firm. Council approved the contract on May 14, 2018. o Hawkins working on 100% drawings which should be out later this month. Site plan has been sent to Planning and Development Services for their review. We hope to bid this project out in late spring, early summer of this year. BACHMANN PARK • Rehabilitation of parking Tots and parking lot lights to address ADA, lighting, and drainage issues. o Kimley Horn was chosen for this project. Council approved the contract on April 12, 2018. o Larry Young Paving was award the contract on October 25, 2018. Construction started on November 26, 2018. Rain and change orders have delayed this project but progress is being made. Far west parking lot has been paved and crew are working on the middle parking now. Progress was slowed due to change orders. • Adult Soccer Field Lighting Rehabilitation o Installation of new poles and LED fixtures on the two adult soccer fields. COMPLETE Page 1 PROJECT UPDATE Parks & Recreation Department I City of College Station CASTLEGATE PARK 01' • Installation of a fitness pod and new chain link fencing at the tennis courts using Parkland Dedication funds. o Purchase Order for the fitness equipment was issued on Tuesday, May 1. Equipment was delivered to installer in late July. Equipment has been installed. This project is now COMPLETE. o Tennis court fence - Crews removed the old chain link the last week of May and repainted the post and braces the same week. New chain link started going up on June 4. This project is now COMPLETE CENTRAL PARK • Athletic Field Restroom Rehabilitation o Scope of Work - To rehab or rebuild the existing restroom and storage building located at the flat athletic fields. ■ Hawkins Architecture was chosen for this project. Council approved the contract on the 14th of May. Design work to be completed by mid -September. • Firm working on final set of drawings, which should be out later this month. Site plan has already been sent to Planning and Development Services for review. We hope to bid this project late spring, early summer. • Parking lots and lighting o Rehabilitation of existing parking lot to address ADA issues along with drainage and lighting issues. • Kimley Horn was chosen for this project. Council approved this contract on April 12. All design work to be completed by the first of September. ■ Larry Young paving was award the construction contract on October 25, 2018. Construction has started in the softball parking lot. All work to be completed by the end of March, weather pending. • Pavilion Rehabilitation o Scope of work — Expand and update restrooms, update kitchen area, and expand the current pavilion area. ■ Hawkins was chosen for this project. This project will be grouped together with the athletic field restrooms and the Bee Creek concession stand building. Contract approved by Council on May 14. Design work to be completed by mid - September. • Hawkins working on final set of drawings. Site plan is currently under review by Planning and Development Services. We hope to bid this project out late spring, early summer. • Softball Field Lights o Removal of existing light poles and fixtures and replace them with new poles and LED fixtures. • Project is now COMPLETE. Page 2 PROJECT UPDATE Parks & Recreation Department 1 City of College Station GABBARD PARK Orff" • Upgrades and repairs using Parkland Dedication Funds o Removal of existing concrete fence, with installation of new wrought iron in its place. Repairs to the existing fishing pier and foot bridge will also be part of this project. • Approval of this project went before Council on May 14. Fence demo started June 4. Post and panels will be set the same week. All work will be completed by the end of June. • Project is now COMPLETE. Page 3 PROJECT UPDATE Parks & Recreation Department I City of College Station Off" Projects Rolled into FY '18/ 19 CRESCENT POINT PARK • Adding park amenities such as exercise equipment, park benches, lights, and a drinking fountain. • Project was bid out on December 21st and approved by Council on February 22. Caprock Construction officially started this project on March 5. They have until December 8, 2018 to finish this park along with Reatta Meadows. • Construction is complete. FUN FOR ALL PARK • Project bid out on June 7th at 2 p.m. • Approved by City Council on July 26. • Submittals are in review. Pre -construction meeting was held on August 13. Contractor has been given notice to proceed with project. • Work in progress - underground utilities and subgrade splash pad and new parking lot. Rain has caused delays. • Playground equipment arrived on 3/4/2019, and is currently being installed along with the splash pad. G.K. FITCH/ RINGER LIBRARY TRAIL • Concrete path connecting Fitch Park to the Ringer Library. o Since this path crosses Bee Creek via a pedestrian bridge, a flood study was requested by Planning and Development. o First flood study was completed on January 29. An additional analysis of Bee Creek was requested. First study showed a 1/2" rise in the 100 year flood plan. The second study is now complete and shows zero rise within the 100 year flood plain. However, to achieve zero rise and stay within budget, the design had to be changed. We will now use box culverts instead of a foot bridge to cross Bee Creek. o Planning and Development Services completed their review at the end of August. o Due to abnormally wet winter, we did not advertise this project till February. Bids were opened on 3/5/2019 at 2pm. Kieschnick General Contractors was the lowest bidder. This contract will go before Council April 11, for approval. Page 4 PROJECT UPDATE Parks & Recreation Department 1 City of College Station JOHN CROMPTON PARK • Construction of a basketball pavilion using Parkland Dedication money. o This project was bid out on May 24 and came in under budget and has been approved by Council. o Contractor working on shop drawings for the structural steel and submittals for the amenities. Once the structural drawings for the pavilion are approved, contractor can start. o Contractor will have 120 days to complete this project. February 4, 2019 is the substantial completion deadline for this project. o This project is Complete LINCOLN CENTER • Expansion was completed at the end of December, 2018. Abatement and demo of the existing facility started the second week of January Renovations to the existing facility continue due to change orders. All work thus far has been completed on time. o Parking lot started February 18 and is complete. Demo of an interior wall is at that remains. Work is expected to be 100% complete by the end of this month. NORTHGATE PARK • Design and construction of park located at 306 Spruce Street. o Arkitex Studio was awarded the contract. Firm has until September 3, 2018 to complete all drawings and reviews. o Final drawings where sent the first part of September. All drawings have been sent to Planning and Development Services for final review. Sent mid - October, 2018. o Currently- Planning and Development Services has completed their review. This project will go out to bid within the next few weeks. RINGER LIBRARY EXPANSION • Project bid February 14, 2018 with contract approval by City Council on March 22. Acklam construction started the week of March 2 and is expected to complete the project August 2019. • Contractor working on first phase of the project. Delays have occurred due to the facility remaining open. Contractor working with staff to resolve all issues in a timely manner. • Structural steel arrived late July. • Due to the dangers of construction, the Library will close November 5, 2018. This will allow for a faster turning around time and more importantly, keep our residents safe during the time of construction. • Acklam on schedule. All utilities have been roughed in. Dry wall is being installed along with windows, and brick. Acklam expects to be 100% dried in in the next few weeks. • Phase 1 was completed on March 4, 2019. Contractor is currently working on phase II of this project. Work is expected to be complete later this summer. Page 5 PROJECT UPDATE Parks & Recreation Department I City of College Station REATTA MEADOWS PARK Olff � • Development of Park o Project was bid out December 21, 2017 and approved by City Council on February 22, 2018. Caprock Construction officially started this project on March 5. They had till December 8, 2018 to complete this park. o This park is now complete. SOUTHEAST PARK • Design contract for the first four fields was approved by Council on February 8, 2018. Design firm working on construction drawings. • 100% drawings are in and under review by staff. VETERANS PARK • Phase I expansion —Two additional artificial fields. o Construction of the two new fields began the week of May 17th. The contractor will have 150 days to reach substantial completion. o Under ground work currently in progress. First section of cast in place box culverts is expected to be poured the week of August 13tn o Nearly all underground is now complete. Contractor working on fields, parking lot, and restroom currently. o Work is expected to be complete on or by March 12, 2019. Page 6 PROJECT UPDATE Parks & Recreation Department I City of College Station New Projects for FY19 • Bee Creek o Installation of new LED lights around both softball fields. • Electrical engineer working on drawings civff' • College Station Cemetery o Removal of old restroom, installation of new. • Arkitex Studio has been hired to design a new restroom. • This project is being reviewed by Planning and Development Services and is expected to go out for bids later this month. • Cove of Nantucket o Installation of park amenities • Awaiting signed contracts. Concrete pads, for amenities, to start once council approves this contract. This is part of a bigger contract. The contractor will also be doing the Lincoln Rec. Basketball Pavilion, and the drinking fountains at the Nature Center. • Gabbard Park o Removal of old playground and surfacing and replace with new ■ Engineered drawings where received late January. Working on installation contract with a contractor. • Lincoln Recreation Center o Refurbish the existing basketball pavilion. New paint, lights, court surfacing, gutter repairs, and drinking fountain. ■ Proposal received on 10/25. Additional work has been added to this project. Updated proposal received on 2/28/2019. Currently working on contract. Part of a bigger contract. Nantucket and the Nature Center are part of this project. • Nature Center Drinking Fountains o Installation of 2 fountains within the Nature Center grounds. o Updated proposal received on 2/28/19. Currently working on install contract. • Part of the Lincoln Center and Nantucket project. • Pebble Creek o Removal and installation of new fall surfacing on the large playground. • Complete. Page 7 PROJECT UPDATE Parks & Recreation Department I City of College Station (*-ff' • Richard Carter Park o Removal of all brick paver sidewalks. Replace with solid stamped concrete. • Project has been brought back into budget and approved by City Council on, 3/14/2019. • Work is in progress. Page 8 PROJECT UPDATE Parks & Recreation Department I City of College Station • Summit Crossing- o Development of Park o Design of new park started January 2, 2019. ■ 50% drawings are in and under review by staff. (*ff. • Thomas Park o Gazebo Roof • Replacement of existing asphalt roof with metal roof • Awaiting City Council approval, 3/14/2019 o Playgrounds • North Side • Removal of existing fall surfacing, swing, and metal slide. The swing and metal slide no longer meet the CPSI requirements. • In their place, we will install new rubber surfacing, install a new dish swing and traditional two bay swing o Working on installation contract • South Side • Removal of old play unit and fall surfacing. Replacing with new playground and surfacing. o Working on install contract. • Veterans Park o Phase I B — ■ Pending budget, park staff is looking at adding another restroom closer to Harvey road, more sidewalks, and possibly another playground. In addition, staff is looking at improving drainage in various areas along with improving the roads within the park. • At this time, staff is working with engineers, and Planning and Development Services for all improvements listed above. Once planning issues development permit, we can move forward with this project. Page 9