HomeMy WebLinkAbout04/09/2020 - Workshop Minutes - City CouncilWKSHP040920 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
VIA TELECONFERENCE
CITY OF COLLEGE STATION
APRIL 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:01 p.m. on Thursday, April 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, and §551.074-Personnel the College Station City Council convened into Executive
Session at 4:01 p.m. on Thursday, April 9, 2020 in order to continue discussing matters pertaining
to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District
Court, Brazos County, Texas
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Veronica Alejandra Ibarra v. The City of College Station; Cause No. 20000325CV361; in
the 361st District Court, Brazos County, Texas
B. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
2611 Texas Avenue South in the City of College Station, Texas.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
Executive Session recessed at 5:16 p.m.
3. Reconvene from Executive Session and take action, if any.
No vote or action was taken in Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
No items were pulled from Consent for clarification.
5. Workshop
5.1 Presentation, discussion, and possible action regarding an update to City operations,
events, and activities during the COVID19 pandemic.
Bryan Woods, City Manager, highlighted the change in operations, events, and activities
throughout the City. Also, Mr. Woods provided updates on the actions taken under the Declaration
of Disaster resulting from the COVID-19 pandemic and its effect on College Station and
surrounding areas.
General Operational Changes
City facilities closed to the public through April 30th.
Utilizing cloud-based video communications for internal and external meetings.
Maintaining flexibility with personnel and employing telework when possible.
Placing the health and safety of employees, their families, and our community as the
highest priority.
Proactively analyzing prospective budgetary impacts and preparing for an uncertain
landscape.
Department Activities: Actions Underway in Response to COVID-19
Public Works: Full implementation of PPE for staff.
Internal Audit: Proposing to shift from a single comprehensive audit study to several
smaller scope reports.
Planning & Development Services: Created new digital processes; implemented new
protocols for field inspections.
Fire: Coordinating initiatives with CEOC; proactively planning for exposure mitigation.
Legal: Legal assistance related to emergency orders, new initiatives, and contracts.
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Parks & Recreation: Reducing travel, delaying projects, and postponing the purchase of
parks equipment.
Water: Managing staffing levels and training to allow for flexibility in response to evolving
conditions.
Police: Continuing to access PPE for staff.
Public Communications: Proactive social media messaging and monitoring, answering
questions, and redirecting issues to be addressed.
Fiscal Services: Developing various models/scenarios and analyzing mitigation strategies;
providing emergency purchasing and payables support.
Economic Development: Implementing a HOT collection policy to grant relief to local
hotels; coordinating a bridge loan program to further assist businesses in need.
Information Technology: Enhancing electronic processes and online communication for
employees.
Community Services: Code Enforcement/Northgate staff assisting with education efforts
of local and state orders; Community Development coordinating approx. $700,000 CDBG
allocation from CARES act.
6. Council Calendar
Council reviewed the calendar.
7. Discussion, review, and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley
Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Comprehensive Plan Evaluation Committee, Experience Bryan-College Station, Design
Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition,
Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Spring Creek Local
Government Corporation, Transportation and Mobility Committee, TAMU Student Senate,
Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments,
(Notice of Agendas posted on City Hall bulletin board).
Councilmember Nichols reported on the Brazos County Health Board.
8. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 6:06 p.m. on Thursday, April 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary