HomeMy WebLinkAbout03/09/2020 - Workshop Minutes - City CouncilWKSHP030920 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
MARCH 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:00 p.m. on Monday, March 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel the College Station City Council convened into Executive Session at 4:00
p.m. on Monday, March 9, 2020 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District
Court, Brazos County, Texas
Veronica Alejandra Ibarra v. The City of College Station; Cause No. 20000325CV361; in
the 361st District Court, Brazos County, Texas
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B. Consultation with attorney to receive legal advice; to wit:
Legal advice regarding third-party funding agreements
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
Executive Session recessed at 5:34 p.m.
3. Reconvene from Executive Session and take action, if any.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to authorize the Mayor to negotiate
an amendment to the City Manager’s employment contract with the City to reasonably modify
certain terms and conditions and to execute such amendment on behalf of the City. The motion
carried unanimously.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Item 4.4 was pulled from Consent for clarification.
(4.4): Mary Ellen Leonard, Director of Finance, gave a brief explanation of the proposed
Continuing Disclosure Policy and Procedures. The document will help ensure the City’s financial
disclosures are fair and accurate, comply with all applicable federal and state securities laws,
timely satisfy all contractual obligations, and promote best practices relating to financial
disclosures. Mrs. Leonard also noted that the policy was prepared in conjunction with the City’s
bond council to establish, maintain, and evidence compliance with the City’s internal procedures,
promote compliance with federal and state securities laws and assist the City with overall
compliance with all of its continuing disclosure undertakings. The City intends to periodically
review and modify this document as needed in order to comply with changes in the law or in
regulatory requirements to the extent such changes are required or may enhance the City’s
performance in this area.
5. Workshop
5.1 Presentation, discussion, and possible action relating to receiving the annual audit
reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
September 30, 2019.
Anita Dorsey, Financial Reporting Supervisor, noted that the City's budgetary policies require that
the auditor jointly review the management letter and audit results with the Council within 30 days
of receipt by staff. The City’s overall net position is $677,594,787 with net investments in Capital
Assets of $468,651,231.
Amanda Eaves, Director with BKD, presented reports related to the annual audit reports and the
2019 CAFR. She noted that there was one finding which is required to be reported by Government
Auditing Standards. Specifically, City staff found and corrected and error in 2019 which caused
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the City’s 2018 financial statements to overstate capital assets, net of accumulated depreciation.
Staff has implemented policies and procedures designed to address and prevent this circumstance.
Mrs. Eaves went on to explain that the audit resulted in the Financial Statement Opinion and the
Internal Control over Financial Reporting and on Compliance and Other Matters being
“unmodified,” providing the highest level of assurance that the City’s financial statements are
properly stated and all material grant requirements have been complied with. Staff did a great job
in the work performed and working with the outside Auditor preparing the financial statements.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to accept the annual audit reports
and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30,
2019. The motion carried unanimously.
6. Council Calendar
Council reviewed the calendar.
7. Discussion, review, and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley
Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Comprehensive Plan Evaluation Committee, Experience Bryan-College Station, Design
Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition,
Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Spring Creek Local
Government Corporation, Transportation and Mobility Committee, TAMU Student Senate,
Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments,
(Notice of Agendas posted on City Hall bulletin board).
Councilmember Harvell reported on the TML Elected Official’s Conference.
8. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 5:58 p.m. on Monday, March 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary