HomeMy WebLinkAbout04/09/2020 - Regular Agenda Packet - City CouncilCollege Station, TX
Meeting Agenda
City Council Regular
Phone: 888 475 4499 and Enter Meeting ID: 174 248 177
Internet: https://zoom.us/j/174248177
City Hall Council Chambers
April 9, 2020 6:00 PM 1101 Texas Ave, College Station,
TX 77840
College Station, TX Page 1
1.Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request.
Speaker Protocol: An individual who wishes to address the City Council regarding any item on the
Regular Agenda shall register with the City Secretary prior to 4 p.m. on the day of the meeting. To
register the individual must provide a name and phone number by calling 9797643500 or emailing
CSO@cstx.gov prior to the start of the meeting. To submit written comments to the Council email
CSO@cstx.gov and they will be provided at the meeting. Upon being called to speak an individual
must state their name and city of residence, including the state of residence if the city is located out
of state. Speakers are encouraged to identify their College Station neighborhood or geographic
location. Each speaker’s remarks are limited to three (3) minutes. Any speaker addressing the
Council through the use of a translator may speak for six (6) minutes. At the (3) minute mark the
City Secretary will announce that the speaker must conclude their remarks.
2.Presentation
Proclamation declaring April 6th through 12th as National Public Health Week.
Proclamation declaring April 13th through 19th as National Community Development Week.
Proclamation declaring April 19th through 25th as National Library Week.
3.Hear Visitors
During Hear Visitors an individual may address the City Council on any item which does not appear
on the posted agenda. The City Council will listen and receive the information presented by the
speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of
operational concern shall be directed to the City Manager.
4.Consent Agenda
During the Consent Agenda an individual may address the City Council on any Consent Agenda
Item. Presentation, discussion, and possible action on consent agenda items which consists of
ministerial or "housekeeping" items required by law. Items may be removed from the consent
agenda by majority vote of the Council.
Page 1 of 86
City Council City Council Regular
Page 2 April 9, 2020
4.1.Presentation, discussion, and possible action of minutes for:
• March 9, 2020 Workshop Meeting
• March 9, 2020 Regular Meeting
• March 23, 2020 Special Meeting
• March 30, 2020 Special Meeting
Sponsors:Tanya Smith
Attachments:1.WKSHP030920 DRAFT Minutes
2.RM030920 DRAFT Minutes
3.SM032320 DRAFT Minutes
4.SM033020 DRAFT Minutes
4.2.Presentation, discussion, and possible action on approving annual water meter purchases
from Aqua Metric Sales Company through the HoustonGalveston Area Council (HGAC)
contract (#WM0818). Based on the attached contract unit pricing, the estimated annual
expenditure for water meters is: $174,427.77.
Sponsors:Mary Ellen Leonard
Attachments:1.2020 Quote AquaMetric
4.3.Presentation, discussion, and possible action regarding an ordinance amending Chapter 38,
“Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 381014 “Traffic Schedule XIV,
"No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances, by
removing parking on the alley generally located south of the 200 block of Patricia Street and
north of the 200 block of University Drive.
Sponsors:Debbie Eller
Attachments:1.1 Ordinance Revision No Parking Anytime in NG Alley
2.2 Location Map No Parking Anytime
4.4.Presentation, discussion, and possible action regarding the approval of a contract between the
City of College Station and McCord Engineering, Inc. not to exceed the amount of $710,000
for the purpose of providing engineering services for the design, construction, and project
management of the Spring Creek Substation T3 Ring Bus Addition.
Sponsors:Timothy Crabb
Attachments:1.Contract available in City Secretary Office.
4.5.Presentation, discussion, and possible action on amending the General Service Contract with
Emergicon, LLC to add the Texas Ambulance Supplemental Payment Program.
Sponsors:Mary Ellen Leonard
Attachments:1.Emergicon Amendment TASPP
Page 2 of 86
City Council City Council Regular
Page 3 April 9, 2020
4.6.Presentation, discussion, and possible action regarding a resolution approving an agreement
in the amount of $155,229.70 between the City of College Station and the State of Texas,
acting through the Texas Department of Transportation (TXDOT) for the city's participation in
the cost of acquiring the right of way and relocating or adjusting utilities for the improvements
to FM 2818 from north of FM 60 to FM 2154.
Sponsors:Emily Fisher
Attachments:1.FM 2818 LPA Funding Letter to Mayor
2.resolution ROW agreement FM 2818
3.FM 2818 LPA Fixed Agreement to Contribute ROW Funds Fixed Price
V1.00
4.FM 2818 Attachment C Sheet
4.7.Presentation, discussion, and possible action regarding approval for a construction contract in
the amount of $1,511,812 for the East Side Sewer Service Project with Kieschnick General
Contractors, Inc.
Sponsors:Emily Fisher
Attachments:1.Bid tabulation RFP 20016 Summary_Tabulation
2.Project Location Map East Side Sewer Extension Exhibit
3.Reimbursement to College Station Agenda Item
4.8.Presentation, discussion, and possible action on resolutions authorizing the Chief of Police as
the authorized official to execute documents necessary for the release of grant funds from the
Office of the Governor Homeland Security Division for police bomb squad equipment and from
the Office of The Governor Justice Assistance Grant (JAG) Program for additional bomb
squad equipment and Police Patrol Bicycles.
Sponsors:James Arnold
Attachments:1.Homeland Security Grant 3961001 Nano Resolution
2.Homeland Security Grant 4025201 Robot Resolution
3.Criminal Justice Assistance Grant 3790001 Patrol Bicycles Resolution
4.Criminal Justice Assistance Grant 4051901 Nano Resolution
4.9.Presentation, discussion, possible action to approve a resolution by the City Council of the City
of College Station, Texas, directing publication of notice of intention to issue certificates of
obligation, series 2020; and providing an effective date.
Sponsors:Mary Ellen Leonard
Attachments:1.Notice Resolution (COCS CO Ser 2020)
2.2020 Debt Issue Proposed 3.20.20
5.Regular Agenda
During the Regular Agenda an individual may address the City Council on any Regular Agenda
item including those items not posted for Public Hearing. For those items posted for a Public
Hearing. If the City Council needs additional information from the general public after the Public
Hearing is closed some limited comments may be allowed at the discretion of the Mayor.
Page 3 of 86
City Council City Council Regular
Page 4 April 9, 2020
5.1.Presentation, discussion, and possible action on an ordinance approving a five (5) year
residential recycling collection franchise agreement and general service agreement in the
amount of $4,542,000 with Brannon Industrial Group, LLC, DBA BVR Waste and Recycling.
Sponsors:Donald Harmon
Attachments:1.Contract No. 20300291 on file in the City Secretary's Office
5.2.Presentation, discussion, and possible action regarding a renewal of a contract with Larry
Young Paving, Inc. in an amount not to exceed $2,872,000 for annual concrete curb, gutter
and flatwork installation to maintain City infrastructure.
Sponsors:Donald Harmon
Attachments:1.19300312 Renewal Ltr HE 022420
5.3.Presentation, discussion, and possible action on a resolution supporting the Brazos County
Transportation Vision.
Sponsors:Donald Harmon
Attachments:1.Resolution Transportation Vision 31020
2.Brazos County Transportation Vision Exhibit A
6.Presentation, discussion, and possible action on future agenda items and review of
standing list of Council generated agenda items:
A Council Member may inquire about a subject for which notice has not been given. A statement of
specific factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
7.Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on the agenda if a
matter is raised that is appropriate for Executive Session discussion.
I certify that the above Notice of Meeting was posted on the website of the City of College Station at
5:00 p.m. on April 3, 2020.
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
7643541, TDD at 18007352989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
City Secretary
Page 4 of 86
City Council City Council Regular
Page 5 April 9, 2020
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al
aire libre con licencia), personas con licencia bajo del SubCapitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
Page 5 of 86
April 9, 2020
Item No. 4.1.
Council Minutes
Sponsor:Tanya Smith, City Secretary
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action of minutes for:
• March 9, 2020 Workshop Meeting
• March 9, 2020 Regular Meeting
• March 23, 2020 Special Meeting
• March 30, 2020 Special Meeting
Relationship to Strategic Goals:
Good Governance
Recommendation(s): Approval
Summary: N/A
Budget & Financial Summary: None
Reviewed & Approved by Legal: No
Attachments:
1.WKSHP030920 DRAFT Minutes
2.RM030920 DRAFT Minutes
3.SM032320 DRAFT Minutes
4.SM033020 DRAFT Minutes
Page 6 of 86
WKSHP030920 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
MARCH 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:00 p.m. on Monday, March 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel the College Station City Council convened into Executive Session at 4:00
p.m. on Monday, March 9, 2020 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District
Court, Brazos County, Texas
Veronica Alejandra Ibarra v. The City of College Station; Cause No. 20000325CV361; in
the 361st District Court, Brazos County, Texas
Page 7 of 86
WKSHP030920 Minutes Page 2
B. Consultation with attorney to receive legal advice; to wit:
Legal advice regarding third-party funding agreements
C.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
Executive Session recessed at 5:34 p.m.
3. Reconvene from Executive Session and take action, if any.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to authorize the Mayor to negotiate
an amendment to the City Manager’s employment contract with the City to reasonably modify
certain terms and conditions and to execute such amendment on behalf of the City. The motion
carried unanimously.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Item 4.4 was pulled from Consent for clarification.
(4.4): Mary Ellen Leonard, Director of Finance, gave a brief explanation of the proposed
Continuing Disclosure Policy and Procedures. The document will help ensure the City’s financial
disclosures are fair and accurate, comply with all applicable federal and state securities laws,
timely satisfy all contractual obligations, and promote best practices relating to financial
disclosures. Mrs. Leonard also noted that the policy was prepared in conjunction with the City’s
bond council to establish, maintain, and evidence compliance with the City’s internal procedures,
promote compliance with federal and state securities laws and assist the City with overall
compliance with all of its continuing disclosure undertakings. The City intends to periodically
review and modify this document as needed in order to comply with changes in the law or in
regulatory requirements to the extent such changes are required or may enhance the City’s
performance in this area.
5. Workshop
5.1 Presentation, discussion, and possible action relating to receiving the annual audit
reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
September 30, 2019.
Anita Dorsey, Financial Reporting Supervisor, noted that the City's budgetary policies require that
the auditor jointly review the management letter and audit results with the Council within 30 days
of receipt by staff. The City’s overall net position is $677,594,787 with net investments in Capital
Assets of $468,651,231.
Amanda Eaves, Director with BKD, presented reports related to the annual audit reports and the
2019 CAFR. She noted that there was one finding which is required to be reported by Government
Auditing Standards. Specifically, City staff found and corrected and error in 2019 which caused
Page 8 of 86
WKSHP030920 Minutes Page 3
the City’s 2018 financial statements to overstate capital assets, net of accumulated depreciation.
Staff has implemented policies and procedures designed to address and prevent this circumstance.
Mrs. Eaves went on to explain that the audit resulted in the Financial Statement Opinion and the
Internal Control over Financial Reporting and on Compliance and Other Matters being
“unmodified,” providing the highest level of assurance that the City’s financial statements are
properly stated and all material grant requirements have been complied with. Staff did a great job
in the work performed and working with the outside Auditor preparing the financial statements.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to accept the annual audit reports
and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30,
2019. The motion carried unanimously.
6. Council Calendar
Council reviewed the calendar.
7. Discussion, review, and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley
Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Comprehensive Plan Evaluation Committee, Experience Bryan-College Station, Design
Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition,
Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Spring Creek Local
Government Corporation, Transportation and Mobility Committee, TAMU Student Senate,
Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments,
(Notice of Agendas posted on City Hall bulletin board).
Councilmember Harvell reported on the TML Elected Official’s Conference.
8. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 5:58 p.m. on Monday, March 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
Page 9 of 86
RM030920 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
MARCH 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1.Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation,
consider absence request.
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney at 6:07 p.m. on Monday, March 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2.Presentation
Presentation proclaiming March 2020 as National Social Work Month.
Mayor Mooney presented a proclamation to members of the Brazos Valley branch of the National
Association of Social Workers, including Phyllis Turner LCSW –ACSW, Jarett Reynolds, LMSW,
NLIC, Lynn Hagan PsyD, LCSW, Fran Duane, Bette Prenoveau LCSW, Sybil Jones LMSW, Amy
Mc Namara LMSW, and Mikayla Knight LMSW, to proclaim March 2020 as National Social
Work Month.
Presentation proclaiming March 10th as Histotechnology Professions Day.
Mayor Mooney presented a proclamation to Kelly Mallett, B.S., HT (ASCP), the Advocacy
Chairman for the Texas Society of Histotechnology, Amy Ferrell, Debra Neibert, Dr. Jimenez,
Rayen Gonzalez, and Rhonda McCormickto, proclaim March 10, 2020 as Histotechnology
Professions Day.
Page 10 of 86
RM030920 Minutes Page 2
3.Hear Visitors Comments
Hugh Lindsey, College Station, spoke on the unsightliness of the debris left on Francis Drive from
the previous contractor after the paving work had ceased
4.CONSENT AGENDA
4.1. Presentation, possible action, and discussion of minutes for:
February 27, 2020 Workshop Meeting
February 27, 2020 Regular Meeting
February 28, 2020 Joint Meeting
4.2. Presentation, discussion, and possible action in regards to an award for the annual
purchase of Replacement Outdoor Breakers for Substations, which will be maintained in
electrical inventory and expended as needed. The total recommended award is for an amount
not to exceed $103,150.
4.3. Presentation, discussion, and possible action on bid award for the annual price agreement
of electric Single Phase Transformers, which will be maintained in electrical inventory and
expended as needed. The total recommended award is for Three Hundred Fifty Eight
Thousand, Seven Hundred Seventy dollars and zero cents ($358,770) for the purchase of
Electric Single Phase Transformers from KBS Electric Distribution.
4.4. Presentation, discussion, and possible action of Resolution No. 03-09-20-4.4 stating that the
City Council has reviewed and approved the City's Continuing Disclosure Policy and
Procedures.
4.5. Presentation, discussion, and possible action regarding Resolution No. 03-09-20-4.5
approving an agreement for construction, maintenance and operation of continuous lighting
systems between the City of College Station and the State of Texas, acting through the Texas
Department of Transportation (TXDOT).
4.6. Presentation, discussion, and possible action on renewing a General Service Contract with
Emergicon, LLC to provide ambulance billing, accounts receivable and delinquent account
collection services for an annual not-to-exceed amount of $155,000.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda.
The motion carried unanimously.
5.REGULAR AGENDA
5.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4159 vacating and abandoning a portion of a 10-foot and 15-foot Public Utility Easement
dedicated in Volume 1887, Page 239, of the Deed Records of Brazos County, Texas and lying
within Lot 6A, Block 1 of the Cooner Addition, a subdivision recorded in Volume 124, Page
553, of the Deed Records of Brazos County, Texas.
Page 11 of 86
RM030920 Minutes Page 3
Debbie Stickles, Planning and Development, stated that the portion of a 10-foot and 15-foot public
utility easement abandonment will accommodate future development of the aforementioned lot lying
within Lot 6A, Block 1 of the Cooner Addition, a subdivision. There are currently no existing utilities
in the easement.
At approximately 6:22 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 6:22 p.m.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020- 4159
vacating and abandoning a portion of a 10-foot and 15-foot Public Utility Easement dedicated in
Volume 1887, Page 239, of the Deed Records of Brazos County, Texas and lying within Lot 6A,
Block 1 of the Cooner Addition, a subdivision recorded in Volume 124, Page 553, of the Deed
Records of Brazos County, Texas. The motion carried unanimously.
5.2 Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4160 amending Appendix A, “Unified Development Ordinance,” Article 4, "Zoning
Districts,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College
Station, Texas, by changing the zoning district boundaries from PDD Planned Development
District to PDD Planned Development District for approximately 15 acres generally located at
the southwest corner of Victoria Avenue and Creek Meadows Boulevard North.
Laura Gray, Planning and Development, stated that this request is to change the base zoning from T
Townhouse with attached single-family homes to GS General Suburban with detached single-family
homes. Ms. Gray explained that this proposal reduces the overall density that would have occurred
with attached townhomes by allowing for moderate density detached single-family homes. The
development will blend into the surrounding detached single-family residential phases of Creek
Meadows. The request proposes to modify the Concept Plan to accommodate for detached single-
family home development rather than attached single-family homes (townhomes), and the moderate
density single-family home development will blend into the surrounding neighborhoods.
The Planning & Zoning Commission heard this item on February 20, 2020 and voted (7-0) to
recommend approval of the zoning and associated concept plan. Staff recommends approval.
At approximately 6:33 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 6:33 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-
4160 amending Appendix A, “Unified Development Ordinance,” Article 4, "Zoning Districts,”
Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas,
by changing the zoning district boundaries from PDD Planned Development District to PDD Planned
Development District for approximately 15 acres generally located at the southwest corner of Victoria
Avenue and Creek Meadows Boulevard North. The motion carried unanimously.
5.3 Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4161 amending Appendix A, “Unified Development Ordinance,” a. Section 3.3 “Zoning
Page 12 of 86
RM030920 Minutes Page 4
Map Amendment (Rezoning),” Section 4.1 “Establishment of Districts,” Section 5.11 “Single-
Family Overlay Districts.” Section 7.2.D “Required Yards (Setbacks),” and Section 8.3.H.2
“Platting and Replatting within Older Residential Subdivisions” of the Code of Ordinances of
the City of College Station, Texas, regarding the Neighborhood Conservation Overlay (NCO).
Jade Broadnax, Planning and Development, stated that staff created a Neighborhood Conservation
(NCO) Process Handbook to assist neighborhoods through the overlay zoning process. The handbook
outlines the responsibilities of both the neighborhood and the City during the process, and includes
checklists and templates for items such as the rezoning petition, neighborhood meeting agendas, and
meeting minutes. Ms. Broadnax explained, as directed by City Council, the proposed NCO ordinance
amendments and the NCO Process Handbook were heard by the Planning & Zoning Commission and
City Council for feedback during their respective December 5 and December 10, 2019 workshop
meetings. The NCO Process Handbook influenced various text amendments to the Unified
Development Ordinance (UDO) that must be adopted by Council. The Handbook will serve as a
policy guide for citizens and City staff, and will be available for download from the City website.
The Planning & Zoning Commission heard this item on March 5, 2020 and voted (6-1) to recommend
approval of the zoning and associated concept plan. Staff recommends approval.
At approximately 6:58 p.m., Mayor Mooney opened the Public Hearing.
Fred Dupriest, College Station, came before Council to recommend eliminating the verification ballot
letter results compilation and presentation to Council in the NCO process as property owners may
not respond and give the appearance of diluted support.
Shirley Dupriest, College Station, came before Council to state that in her experience with the old
NCO process resending and adding signatures did change the percentages, but only slightly and not
the overall result.
There being no further comments, the Public Hearing was closed at 7:12 p.m.
MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember
Maloney, the City Council voted five (5) for and one (1) opposed, with Mayor Mooney voting against,
to approve the Neighborhood Conservation Overlay (NCO) process with the modification of moving
the committee petition draft prior to the mail notice for meeting two (2) and remove the verification
process. The motion carried.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-
4161 amending Appendix A, “Unified Development Ordinance,” a. Section 3.3 “Zoning Map
Amendment (Rezoning),” Section 4.1 “Establishment of Districts,” Section 5.11 “Single-Family
Overlay Districts.” Section 7.2.D “Required Yards (Setbacks),” and Section 8.3.H.2 “Platting and
Replatting within Older Residential Subdivisions” of the Code of Ordinances of the City of College
Station, Texas, regarding the Neighborhood Conservation Overlay (NCO). The motion carried
unanimously.
5.4 Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4162 amending Appendix A, “Unified Development Ordinance,” Section 5.2, “Residential
Page 13 of 86
RM030920 Minutes Page 5
Dimensional Standards,” Section 5.6, “Retired Dimensional Standards,” Section 6.5,
“Accessory Uses,” and Section 11.2, “Defined Terms,” relating to impervious cover.
Anthony Armstrong, Planning and Development, stated that the purpose of these amendments is to
implement a maximum percentage impervious cover requirement for residential development. The
amendments will address growing concerns regarding lot-by-lot redevelopment in older
neighborhoods. Mr. Armstrong explained that these areas tend to lack modern drainage and detention
measures and have created drainage concerns when lots have been excessively covered with
impervious surfaces. The UDO currently has no impervious surface limitations, which allows for the
entirety of a lot to be covered with impervious surfaces. These amendments will apply to both existing
and new subdivisions based on the lot’s zoning district unless otherwise mitigated by an on-site or
regional drainage facility and associated drainage study approved by the City Engineer or their
designee.
The Planning and Zoning Commission heard this item at their February 20, 2020 meeting and voted
4-3 to recommend approval of the amendment. Staff recommends approval.
At approximately 7:50 p.m., Mayor Mooney opened the Public Hearing.
Austin McKnight, College Station, came before Council to request this ordinance to not be approved
as written. Mr. McKnight is not completely opposed to the ordinance written but believes that the
ordinance will have unintended consequences and should be vetted with the community and brought
back.
Dennis McMillin, College Station, came before Council to request this ordinance not be approved
but postpone and revisit after some kind of study has been completed on streets, drainage, and other
related infrastructure.
Walter Cox, College Station, came before Council to request this ordinance not be approved and sent
back to Planning and Zoning Commission for clarification.
Scott Hancock, College Station, came before Council to ask them to look at the proposed impervious
cover percentages and the impact to small lots. He believes that the current percentages will result
in drastically reduced home sizes to accommodate the requirements.
Kurt Fisher, College Station, state that this ordinance will affect all residents and feels that not all
residents were notified regarding the amendments to implement a maximum percentage impervious
cover requirement for residential development. He stated that the Planning and Zoning Commission
barely passed this proposed ordinance and thus believes that the City should investigate potential
concerns and perform a closer examination of individual circumstances.
Charlie White, College Station, stated he has built homes in Southside and spoke on his experience
with the drainage plan in College Station. It is not clear to him that this will address the concern and
would suggest a study on the issue.
There being no further comments, the Public Hearing was closed at 8:11 p.m.
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Harvell, the
City Council voted one (1) for and five (5) opposed, with Councilmembers Maloney, Harvell,
Nichols, Crompton, and Brick voting against, to postpone to the next Council meeting, Ordinance
Page 14 of 86
RM030920 Minutes Page 6
No. 2020-4162 amending Appendix A, “Unified Development Ordinance,” Section 5.2, “Residential
Dimensional Standards,” Section 5.6, “Retired Dimensional Standards,” Section 6.5, “Accessory
Uses,” and Section 11.2, “Defined Terms,” relating to impervious cover. The motion failed.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Crompton, the City Council voted four (4) for and two (2) opposed, with Mayor Mooney and
Councilmember Harvell, to adopt Ordinance No. 2020-4162 amending Appendix A, “Unified
Development Ordinance,” Section 5.2, “Residential Dimensional Standards,” Section 5.6, “Retired
Dimensional Standards,” Section 6.5, “Accessory Uses,” and Section 11.2, “Defined Terms,” relating
to impervious cover. The motion carried.
5.5 Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4163 amending Chapter 8, “Businesses,” Article VIII “Mobile Food Vendors” of the Code
of Ordinances.
Rachel Lazo, Planning and Development, stated that the purpose of this amendment is to clarify
existing application requirements regarding location, fire prevention, solid waste, and wastewater
disposal. The modifications will simplify the application and renewal process, and bring the permit
denial, suspension, revocation, and appeal processes into compliance with other permit types. These
amendments apply to both new and renewing Mobile Food Vendor applications.
At approximately 8:36 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:36 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4163
amending Chapter 8, “Businesses,” Article VIII “Mobile Food Vendors” of the Code of Ordinances.
The motion carried unanimously.
5.6 Presentation, discussion, and possible action regarding approval of Amendment No. 1 to the
Construction Manager at Risk (CMAR) contract with Core Construction accepting the
Guaranteed Maximum Price (GMP) of $1,332,208 for site improvements for the new city hall
project.
Emily Fisher, Assistant Director of Public Works, stated that this amendment to the current
construction manager at risk contract with Core Construction, accepting the guaranteed maximum
price, includes all needed site work for the new city hall project. Mrs. Fisher explained, that this
includes earthwork, site utilities, and storm-water pollution prevention, and there will be a second
amendment (presented to Council in April) which will include the GMP for the building construction,
dry utilities, and paving work. The new city hall will be a three story, 79,000 square foot facility
incorporating several departments into one central location. Work is scheduled to commence after
approval of this contract amendment and is anticipated to be completed in 2022.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to approve Amendment No. 1 to
the Construction Manager at Risk (CMAR) contract with Core Construction accepting the
Guaranteed Maximum Price (GMP) of $1,332,208 for site improvements for the new city hall project.
The motion carried unanimously.
Page 15 of 86
RM030920 Minutes Page 7
5.7 Presentation, discussion, and possible action regarding approval of a contract with Larry
Young Paving, Inc. in the amount of $2,639,117 for the construction of the Francis Drive
Rehabilitation Project.
Emily Fisher, Assistant Director of Public Works, stated that the Francis Drive Rehabilitation Project,
Phase 1 & 2 Rebid consists of the replacement of the pavement of Francis Drive with concrete from
Munson to Shady Ln (Ph. 1 remaining) and Walton to Munson (Ph. 2). The project also includes
replacement of the existing sidewalk with 8-ft sidewalk, water, wastewater and drainage
improvements within the project area.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve contract with Larry
Young Paving, Inc. in the amount of $2,639,117 for the construction of the Francis Drive
Rehabilitation Project. The motion carried unanimously.
6.Presentation, discussion, and possible action on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting.
Councilmember Harvell requested a future agenda item on the City’s tree preservation ordinance and
changes that could be made to strengthen or incentives its provisions.
Councilmember Crompton requests a future agenda item to discuss the review calendar of the
comprehensive plan, before the revised plan is put out for public comment.
Councilmember Crompton requests a future agenda item from staff examination of the costs of
establishing various direct sales offices and additional investments in digital marketing along with
the potential of using HOT taxes for these projects.
Councilmember Maloney requests a future agenda item reviewing tourism public improvement
districts.
Councilmember Maloney requests a future agenda item to discuss possible bills related to local taxes
in the next state legislative session.
7.Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 9:17 p.m. on Monday, March 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary
Page 16 of 86
SM032320 Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
MARCH 23, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Special Meeting of the College Station City Council was called to
order by Mayor Mooney at 3:03 p.m. on Monday, March 23, 2020 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 3:03
p.m. on Monday, March 23, 2020, in order to continue discussing matters pertaining to:
A. Consultation with attorney to receive legal advice; to wit:
Legal advice regarding special election runoff to elect City Councilmember Place.
B.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
City Secretary
Executive Session recessed at 4:20 p.m.
Page 17 of 86
SM032320 Minutes Page 2
3. Reconvene from Executive Session and take action, if any.
No vote or action was taken in Executive Session.
4. Special Agenda
4.1. Presentation, discussion, and possible action regarding the extension of the City’s
Declaration of Disaster.
Bryan Woods, City Manager, stated that on March 17, 2020, the Mayor of College Station issued
a proclamation declaring a state of disaster for the City of College Station resulting from the threat
of a public health emergency from COVID-19. The proclamation was amended March 18, 2020,
to include an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery
services, and limiting gatherings to less than ten (10) people. Mr. Woods explained that the Texas
Government Code provides that a local state of disaster may not be continued for a period of more
than seven (7) day without the consent of the governing body of the political subdivision.
Therefore, this Extension of Disaster Ordinance will continue the existing state of disaster until
terminated by the College Station City Council.
At approximately 4:30 p.m., Mayor Mooney opened the Citizens Comments.
Dennis Arce, College Station, stated that he plans on filing a lawsuit against the City of College
Station and their unethical actions with the COVID-19.
Cindy Giedraitis, College Station, came before Council to make sure that any College Station
Extended Shelter in Place will use the CISA attached: Cybersecurity and Infrastructure Act and
Fire Code Safety.
There being no further comments, the Citizens Comments was closed at 4:36 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted seven (6) for and none (0) opposed, adopt Ordinance No. 2020-
4164 to the extension of the City’s Declaration of Disaster until terminated by the College Station
City Council. The motion carried unanimously.
5. Adjournment
There being no further business, Mayor Mooney adjourned the Special Meeting of the College
Station City Council at 4:37 p.m. on Monday, March 23, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
Page 18 of 86
SM033020 Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
MARCH 30, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Special Meeting of the College Station City Council was called to
order by Mayor Mooney at 3:03 p.m. on Monday, March 30, 2020 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 3:03
p.m. on Monday, March 30, 2020, in order to continue discussing matters pertaining to:
A. Consultation with attorney to receive legal advice; to wit:
Legal advice regarding third party funding agreements.
B.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
Executive Session recessed at 4:43 p.m.
3. Reconvene from Executive Session and take action, if any.
Page 19 of 86
SM033020 Minutes Page 2
No vote or action was taken in Executive Session.
4. Special Agenda
4.1. Presentation, discussion, and possible action regarding the approval of program
guidelines the CDBG Economic Assistance Grant Program.
Debbie Eller, City Manager, stated that staff has worked to create a Economic Assistance Grant
Program to be funded with Community Development Block Grant funding. This program is meant
to assist Micro-Enterprises and Small Businesses located within the city limits of College Station
who have experienced financial hardships due to the COVID-19 Declarations and Orders. This
program in intended to prevent the loss of jobs for low-to-moderate income employees.
The application for funding will include basic information about the business before and after the
implementation of the COVID-19 declarations, including financial documents, employee
information, and their willingness to comply with local, state, and federal requirements. Funds
will be disbursed in four installments, with the first distributed after the agreement is executed.
Subsequent payments will be made following the submission of payroll documentation showing
that the funding has helped retain jobs. Also, $50,000 was approved for Economic Development
activities in the 2019-2020 Annual Action Plan. Staff recommends an amendment to the
Community Development Budget to move $234,158 from Acquisition to Economic Development.
This amendment can be completed with City Manager approval according to Fiscal Policies.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted seven (6) for and none (0) opposed, to approve the program
guidelines the CDBG Economic Assistance Grant Program. The motion carried unanimously.
4.2. Presentation, discussion, and possible action on an ordinance of the City Council of the
City of College Station postponing the municipal runoff election to be held April 18, 2020,
for the purpose of electing City Councilmember Place 4 by the qualified voters of the City of
College Station due to factors relating to COVID19; postponing early voting and other
matters relating to such special election; authorizing the establishment of a subsequent
special election date; and containing other provisions related to the subject matter.
Tanya Smith, City Secretary, stated this ordinance is to postpone the April 18, 2020 Special Runoff
Election to the November 2020 general election date or to such earlier date that may be approved
by the Governor of the State of Texas or by some other legally acceptable mechanism.
MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember
Brick, the City Council voted seven (6) for and none (0) opposed, adopt Ordinance No. 2020-4165
to postpone the municipal special election run off for the purpose of electing City Councilmember
Place 4 by the qualified voters of the City of College Station due to factors relating to COVID19
from April 18, 2020, by postponing to the earliest date approved by the Governor of the State of
Texas or to no later than the November 2020 general election date, if an earlier date is not possible.
The motion carried unanimously.
4.3. Presentation, possible action, and discussion regarding an ordinance consenting and
approving Order Number Two Under Mayoral Declaration of Local State of Disaster Due
to Public Health Emergency proclaimed by the Mayor on March 23, 2020.
Page 20 of 86
SM033020 Minutes Page 3
Bryan Woods, City Manager, stated that on March 23, 2020, the Mayor of College Station issued
a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday,
April 7, 2020; and the conditions necessitating the declaration of a state of disaster and mayoral
orders continue to exist; and the Council needs to consent and approve the Second Mayoral Order.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted seven (6) for and none (0) opposed, adopt Ordinance No. 2020-
4166 to consenting and approving Order Number Two Under Mayoral Declaration of Local State
of Disaster Due to Public Health Emergency proclaimed by the Mayor on March 23, 2020. The
motion carried unanimously.
4.4. Presentation, discussion, and possible action regarding authorizing the City Manager
and his designees to investigate and possibly implement the deferment of the collection of
hotel occupancy taxes for a specified period of time.
Natalie Ruiz, stated that staff is exploring the possibility of deferring required Hotel Occupancy
Tax payments to a future date. Due to the impacts and response to the COVID-19 virus, local hotel
occupancy has been reduced substantially. A tax collection policy is being considered that will
defer the required payment to a future date to be determined.
MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember
Harvell, the City Council voted seven (6) for and none (0) opposed, to authorize the City Manager
and his designees to investigate and possibly implement the deferment of the collection of hotel
occupancy taxes for a specified period of time. The motion carried unanimously.
5. Adjournment
There being no further business, Mayor Mooney adjourned the Special Meeting of the College
Station City Council at 5:28 p.m. on Monday, March 30, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
Page 21 of 86
April 9, 2020
Item No. 4.2.
Annual Water Meter Inventory
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on approving annual water meter
purchases from Aqua Metric Sales Company through the Houston-Galveston Area Council (HGAC)
contract (#WM08-18). Based on the attached contract unit pricing, the estimated annual expenditure
for water meters is: $174,427.77.
Relationship to Strategic Goals:
Financially Sustainable City
Core Services and Infrastructure
Recommendation(s): Staff recommends approval to purchase water meters from Aqua Metric Sales
Company through the HGAC contract.
Summary: Water meters will be purchased, stocked in the Water/Wastewater inventory, and
expensed as necessary for the ongoing water meter replacement program.
Aqua Metric Sales Company is the HGAC contract dealer for Sensus IPERL and OMNI water
meters. Products and services offered through HGAC have been subjected to either the competitive
bid or competitive proposal format based on Texas statutes under the Local Government Code
Chapter 252.
Budget & Financial Summary: Funds are budgeted and available in the Water/Wastewater Fund.
Various projects may be expensed as supplies are pulled from inventory and issued.
Reviewed & Approved by Legal: No
Attachments:
1.2020 Quote Aqua-Metric
Page 22 of 86
Sales Quote QT00000829
Aqua-Metric Sales Company
February 26, 2020
Kelsey VanCleave
16914 Alamo Pkwy Bldg 2 | SELMA, TX 78154
Phone: (210) 967-6300 | Facsimile: (210) 967-6305
Quote for:
Attention:
Address:
Phone:
Email:
City, State, Zip:COLLEGE STATION, TX 77842-7973
Attn: Accounts Payable, Po Box 9973
City Of College Station
(979) 764-3555
Line TotalUnit PriceQuantityDescription
75 EA 1,159.42 86,956.50OMNIC11-2 1 1/2" OMNI C2 1000 USG
45 EA 1,337.79 60,200.55OMNIC22" OMNI C2 1000 USG
6 EA 1,694.54 10,167.24OMNIC33" OMNI C2 1000 USG
2 EA 2,943.14 5,886.28OMNIC44" OMNI C2 1000 USG
2 EA 5,083.60 10,167.20OMNIC66" OMNI C2 1000 USG
125 EA 8.40 1,050.00TR/PLH TR/PL HOUSING ASSEMBLY
0.00Sales Tax
174,427.77Subtotal
174,427.77
This quote for the product and services named above is subject to the following terms:
1. All quotes are subject to the Aqua-Metric Terms of Sales.
2. Quote is valid for thirty days.
3. Freight allowed on single orders exceeding $10,000.00.
4. Net Thirty Days to Pay.
5. Returned production may be subject to a 25% restocking fee.
6. Sales Tax and/or Freight charges are approximated and may vary on final invoice.
Total
Page 1 of 1Proprietary and Confidential
Page 23 of 86
April 9, 2020
Item No. 4.3.
No parking on Northgate alley located at south side of the 200 block of Patricia Street and
north of the 200 block of University Drive.
Sponsor:Debbie Eller, Director of Community Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding an ordinance amending
Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule
XIV, "No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances, by
removing parking on the alley generally located south of the 200 block of Patricia Street and north of
the 200 block of University Drive.
Relationship to Strategic Goals:
Core services and Infrastructure
Recommendation(s): Staff recommends approval of this ordinance revision
Summary: The Fire Marshall's office identified an issue with vehicles parking in an alley located in
the parking lot south of the 200 block of Patricia Street in the Northgate District. The vehicles parking
in the alley create a hazard by preventing the use of the rear exit/entrance of two businesses. No
parking in this alley will allow for the safe exit of patrons in case of an emergency.
Budget & Financial Summary: N/A
Reviewed & Approved by Legal: No
Attachments:
1.1 - Ordinance Revision - No Parking Anytime in NG Alley
2.2 - Location Map - No Parking Anytime
Page 24 of 86
Ordinance Form 8-14-17
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE
VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO
PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” BY REMOVING
PARKING ON THE ALLEY GENERALLY LOCATED SOUTH OF THE 200 BLOCK OF
PATRICIA STREET AND NORTH OF THE 200 BLOCK OF UNIVERSITY DRIVE, OF
THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS,
PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section
38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any
Time,” of the Code of Ordinances of the City of College Station, Texas, be amended
as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all
purposes.
PART 2:If any provision of this Ordinance or its application to any person or circumstances
is held invalid or unconstitutional, the invalidity or unconstitutionality does not
affect other provisions or application of this Ordinance or the Code of Ordinances
of the City of College Station, Texas that can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this
Ordinance are severable.
PART 3:That any person, corporation, organization, government, governmental subdivision
or agency, business trust, estate, trust, partnership, association and any other legal
entity violating any of the provisions of this Ordinance upon a finding of liability
thereof shall be deemed liable for a civil offense and punished with a civil penalty
of not less than one dollar ($1.00) and not more than two thousand dollars
($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished
by a fine of not less than twenty five dollars ($25.00) and not more than five
hundred dollars ($500.00). Each day such violation shall continue or be permitted
to continue, shall be deemed a separate offense.
PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its
date of passage by the City Council, as provided by City of College Station Charter
Section 35.
Page 25 of 86
ORDINANCE NO. _______Page 2 of 3
Ordinance Form 8-14-17
PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 26 of 86
ORDINANCE NO. _______Page 3 of 3
Ordinance Form 8-14-17
Exhibit A
That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic
Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended by
adding and is to read as follows:
a.The alley lying between Lot 6 and Lots 12, 13 and 14, and also on either side of Lot 6,
shown on the map of the Re-subdivision of One (1) Acre of the W. C. Boyett Estate
Partition, said Re-subdivision dated August 27, 1939 and filed of record in Volume 101,
Page 204 of the Deed Records of Brazos County, Texas.
b.Restriction: No parking any time
Page 27 of 86
Alley
Alley location –
Proposed
“No Parking Anytime”
Page 28 of 86
April 9, 2020
Item No. 4.4.
Contract for Engineering Services for the Spring Creek Substation Addition
Sponsor:Timothy Crabb, Director of Electric
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding the approval of a contract
between the City of College Station and McCord Engineering, Inc. not to exceed the amount of
$710,000 for the purpose of providing engineering services for the design, construction, and project
management of the Spring Creek Substation T-3 Ring Bus Addition.
Relationship to Strategic Goals:
Financially Sustainable City
Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract with McCord Engineering.
Summary: The City of College Station Electric Department will be modifying the Spring Creek
Substation in Budget Year 2021. McCord Engineering will provide engineering and design services
for this project in Budget Year 2020 so the project can be bid out and ready for construction in 2021.
The City of College Station Electric Utilities Department has utilized McCord Engineering, Inc. for
many years for electrical engineering services. McCord Engineering is a highly-qualified local
business and is very responsive to the needs of the City. Based on McCord’s unique familiarity with
the City’s electric system it is in the City’s best interest to continue to contract with McCord to provide
these services. As such this contract is exempt from the City’s Request for Qualifications process.
Budget & Financial Summary: Funds are available as budgeted and approved in the Electric
Utility’s annual budget and in the Electric Utility Capital Improvement Projects Fund for professional
services related to electric capital improvement projects.
Reviewed & Approved by Legal: No
Attachments:
1.Contract available in City Secretary Office.
Page 29 of 86
Contract available in City Secretary office.
Page 30 of 86
April 9, 2020
Item No. 4.5.
Presentation, discussion, and possible action on amending the General Service Contract with
Emergicon, LLC to add the Texas Ambulance Supplemental Payment Program.
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on amending the General Service
Contract with Emergicon, LLC to add the Texas Ambulance Supplemental Payment Program.
Relationship to Strategic Goals:
Financial Sustainability
Recommendation(s): Staff respectfully recommends amending the General Service Contract with
Emergicon, LLC to add Texas Ambulance Supplemental Payment Program.
Summary: Emergicon will work with the City to analyze and report costs that will allow City to realize
revenue related to the Ambulance Supplemental Payment Program as administered by Texas Health
and Human Services Commission (HHSC).
Budget & Financial Summary: Funds are available in the General Fund, Fiscal Services,
Accounting Division. The Texas Ambulance Supplemental Payment Program (TASPP) services will
be performed by the Contractor, and the City will pay the Contractor a total fee of nine percent (9%)
of the total revenue collected by the City.
Reviewed & Approved by Legal: No
Attachments:
1.Emergicon Amendment TASPP
Page 31 of 86
Page 32 of 86
Page 33 of 86
Page 34 of 86
April 9, 2020
Item No. 4.6.
Agreement to contribute right of way funds (TXDOT) FM 2818 Widening Project
Sponsor:Emily Fisher, Assistant Director of Public Works
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding a resolution approving an
agreement in the amount of $155,229.70 between the City of College Station and the State of Texas,
acting through the Texas Department of Transportation (TXDOT) for the city's participation in the
cost of acquiring the right of way and relocating or adjusting utilities for the improvements to FM 2818
from north of FM 60 to FM 2154.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
2. Improving Transportation
Recommendation(s): Staff recommends approval of this resolution.
Summary: The City of College Station in conjunction with TXDOT is designing and constructing a
widening of FM 2818 within the general limits of FM 2154 (Wellborn Rd) to FM 60 (University
Dr/Raymond Stotzer Pkwy). As part of this project, the need for additional right of way and the
adjustment and/or relocation of utilities was identified. While TXDOT is responsible for both the
acquisition of right of way and the relocation of utilities, the City is required to contribute 10% of these
costs. The estimate for the right of way costs and utility relocations is $1,552,297.00, making the
city’s participation $155,229.70.
Budget & Financial Summary: Budget in the amounts of $1,697,000 and $1,609,000 are included
for this agreement in the Streets and Water Capital Improvement Projects Funds, respectively. A
combined total of $988,408 has been expended or committed to date, leaving a combined balance of
$2,317,592 for this agreement and related expenses.
Reviewed & Approved by Legal: No
Attachments:
1.FM 2818 LPA Funding Letter to Mayor
2.resolution ROW agreement FM 2818
3.FM 2818 LPA Fixed Agreement to Contribute ROW Funds Fixed Price V1.00
4.FM 2818 Attachment C Sheet
Page 35 of 86
2591 North Earl Rudder Freeway, Bryan, TX 77803-5190 | 979-778-2165 | WWW.TXDOT.GOV
OUR VALUES: People • Accountability • Trust • Honesty
OUR MISSION: Connecting You With Texas
An Equal Opportunity Employer
February 20, 2020
Bryan District
Brazos County
CCSJ: 2399-01-074
RCSJ: 2399-01-079
FM 2818: From 0.5 Miles North of FM 60 to FM 2154
The Honorable Mayor Karl Mooney
City of College Station
P.O. Box 9960
College Station, Texas 77842
Dear Mayor Mooney,
The Texas Department of Transportation (TxDOT) is proposing to widen FM 2818. The need for the
construction of this highway is to widen non-freeway facility consisting of grading, base, structures,
surface and concrete median barriers.
The proposed construction will require a total of 3,494 square feet of new right of way.
In accordance with the Texas Administrative Code Title 43, Part 1, Chapter 15, Subchapter E. Federal
and State and Local Participation, Section 15.55, TxDOT is asking the City of College Station for a fixed
amount of the estimated cost of right of way acquisition and eligible utility adjustments. Attached is
an original of the Agreement to Contribute Right of Way Funds (Fixed Price) between the City of College
Station and the State of Texas which obligates the County to contribute $155,229.70 reflecting 10%
of the total estimated right of way cost of $1,552,297.00 which has been broken into the following
periodic payments.
Initial payment by the Local Government to the State with execution of agreement: $51,743.23
$51,743.23 on or before November 1, 2021
$51,743.23 on or before November 1, 2022
We are also requesting a Certified Motion/Order of Commissioners Court approving the Agreement to
Contribute Right of Way Funds, granting signature authority and authorizing payment.
Please attach the original letter requesting an increment payment schedule to the Agreement and
complete the Affidavit. I will approve the Economically Disadvantaged Counties Program Information
Sheet.
Upon receipt of the executed original of the Agreement to Contribute Right of Way Funds and the
Certified Motion/Order of Commissioners Court, we will request a full release to purchase the right of
way. A fully executed original of the Agreement to Contribute Right of Way Funds will be returned to
you for your permanent files.
Page 36 of 86
City of College Station Funding Letter 2
OUR VALUES: People • Accountability • Trust • Honesty
OUR MISSION: Connecting You With Texas
An Equal Opportunity Employer
If you have any questions, or need any further information, please contact Melissa Sevilla of our office
at 979.778.9607.
Sincerely,
Lance Simmons, P.E.
Bryan District Engineer
CC: Doug Marino, P.E.
Page 37 of 86
6520c5b361.docx
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING AN AGREEMENT WITH THE STATE OF TEXAS ACTING THROUGH THE
TEXAS DEPARTMENT OF TRANSPORTATION (“TXDOT”) AUTHORIZING THE
PARTIPATION IN THE COST OF ACQUIRING RIGHT OF WAY AND RELOCATING AND
ADJUSTING UTILITIES FOR THE IMPROVEMENTS OF FM 2818 FROM 0.5 MILES
NORTH OF FM 60 TO FM 2154.
WHEREAS, FM 2818 is owned and maintained by the Texas Department of Transportation; and
WHEREAS, TXDOT has deemed it necessary to make certain highway improvements on FM
2818 from 0.5 miles north of FM 60 to FM 2154; and
WHEREAS, any construction or improvements on Texas Department of Transportation right of
way must be approved through the Texas Department of Transportation permitting process; and
WHEREAS, the City of College Station desires to enter into a fixed cost joint participation
agreement with TXDOT to contribute to the cost of acquiring the right of way and relocation and
adjusting utilities related to the Project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1:That the City Council hereby approves the agreement with TXDOT to contribute a
lump sum payment not to exceed $155,229.70 for the costs associated with the
acquisition of right of way and relocating and adjusting utilities related to the
Project.
PART 2:That the City Council herby authorizes the City Manager to execute the agreement.
PART 3:That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2020.
ATTEST:APPROVED:
_______________________________________________________________
City Secretary MAYOR
APPROVED:
_______________________________
City Attorney
Page 38 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 1 of 10
STATE OF TEXAS §
COUNTY OF TRAVIS §
AGREEMENT TO CONTRIBUTE RIGHT OF WAY FUNDS (FIXED PRICE)
THIS AGREEMENT is made by and between the State of Texas, acting through the Texas
Department of Transportation, (the “State”), and the City of College Station, Texas, acting
through its duly authorized officials (the “Local Government”).
WITNESSETH
WHEREAS, Texas Transportation Code §§ 201.103 and 222.052 establish that the State shall
design, construct, and operate a system of highways in cooperation with local governments;
and
WHEREAS, Texas Transportation Code, §§ 201.209 authorizes the State and a Local
Government to enter into agreements in accordance with Texas Government Code, Chapter
791; and
WHEREAS, the State has deemed it necessary to make certain highway improvements on
Highway No. FM 2818 from 0.5 Miles North of FM 60 to FM 2154, and this section of highway
improvements will necessitate the acquisition of certain right of way and the relocating and
adjusting of utilities (the “Project”); and
WHEREAS , the Local Government requests that the State assume responsibility for
acquisition of all necessary right of way and adjustment of utilities for this highway project; and
WHEREAS, the Local Government desires to enter into a fixed price joint participation
agreement pursuant to 43 TAC §15.52 to contribute to the State funding participation as
defined in 43 TAC §15.55 for the cost of acquiring the right of way and relocating or adjusting
utilities for the proper improvement of the State Highway System;
WHEREAS, the Governing Body of the Local Government has approved entering into this
agreement by resolution or ordinance dated , 20 , which is attached to and
made a part of this agreement as Attachment A. A map showing the Project location appears
in Attachment B, which is attached to and made a part of this agreement.
NOW THEREFORE, the State and the Local Government do agree as follows:
Page 39 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 2 of 10
AGREEMENT
1. Agreement Period
This agreement becomes effective when signed by the last party whose signing makes the
agreement fully executed. This agreement shall remain in effect until the Project is
completed or unless terminated as provided below.
2. Termination
This agreement shall remain in effect until the Project is completed and accepted by all
parties, unless:
A. The agreement is terminated in writing with the mutual consent of the parties;
B. The agreement is terminated by one party because of a breach, in which case any cost
incurred because of the breach shall be paid by the breaching party; or
C. The Project is inactive for thirty-six (36) months or longer and no expenditures have
been charged against federal funds, in which case the State may in its discretion
terminate this agreement.
3. Local Project Sources and Uses of Funds
A. The total estimated cost of the Project is shown in Attachment C, Project Budget
Estimate and Payment Schedule, which is attached to and made a part of this
agreement. The expected cash contributions from the Federal or State government,
the Local Government, or other parties is shown in Attachment C. The Local
Government shall pay to the State the amount shown in Attachment C as its required
contribution of the total cost of the Project and shall transmit to the State with the return
of this agreement, duly executed by the Local Government, a warrant or check for the
amount and according to the payment schedule shown in Attachment C.
B. The Local Government’s fixed price contribution set forth in Attachment C is not subject
to adjustment unless:
1. site conditions change;
2. work requested by the Local Government is ineligible for federal
participation; or
3. the adjustment is mutually agreed on by the State and the Local
Government.
C. If the Local Government will perform any work under this contract for which
reimbursement will be provided by or through the State, the Local Government must
complete training before federal spending authority is obligated. Training is complete
when at least one individual who is working actively and directly on the Project
successfully completes and receives a certificate for the course entitled Local
Government Project Procedures Qualification for the Texas Department of
Transportation. The Local Government shall provide the certificate of qualification to
the State. The individual who receives the training certificate may be an employee of
the Local Government or an employee of a firm that has been contracted by the Local
Page 40 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 3 of 10
Government to perform oversight of the Project. The State in its discretion may deny
reimbursement if the Local Government has not designated a qualified individual to
oversee the Project.
D. Whenever funds are paid by the Local Government to the State under this agreement,
the Local Government shall remit a warrant or check made payable to the “Texas
Department of Transportation Trust Fund.” The warrant or check shall be deposited by
the State in an escrow account to be managed by the State. Funds in the escrow
account may only be applied to this highway project.
E. Notwithstanding that this is a fixed price agreement, the Local Government agrees that
in the event any existing, future, or proposed Local Government ordinance,
commissioner’s court order, rule, policy, or other directive, including, but not limited to,
outdoor advertising or storm water drainage facility requirements, is more restrictive
than State or federal regulations, or any other locally proposed change, including, but
not limited to, plats or re-plats, results in any increased costs to the State, then the
Local Government will pay one hundred percent (100%) of all those increased costs,
even if the applicable county qualifies as an Economically Disadvantaged County
(EDC). The amount of the increased costs associated with the existing, future, or
proposed Local Government ordinance, commissioner’s court order, rule, policy, or
other directive will be determined by the State at its sole discretion.
F. If the Local Government is an EDC and if the State has approved adjustments to the
standard financing arrangement, this agreement reflects those adjustments.
G. If the Project has been approved for an “incremental payment” non-standard funding or
payment arrangement under 43 TAC §15.52, the budget in Attachment C will clearly
state the incremental payment schedule.
4. Real Property in Lieu of Monetary Payment
A. Contributions of real property may be credited to the Local Government's funding
obligation for the cost of right of way to be acquired for this project. Credit for all real
property, other than property which is already dedicated or in use as a public road,
contributed by the Local Government to the State shall be based on the property's fair
market value established as of the effective date of this agreement. The fair market
value shall not include increases or decreases in value caused by the project and
should include the value of the land and improvements being conveyed, excluding any
damages to the remainder. The amount of any credit for real property contributed for
this project is clearly shown in Attachment C.
B. The Local Government will provide to the State all documentation to support the
determined fair market value of the donated property. This documentation shall include
an appraisal of the property by a licensed appraiser approved by the State. The cost of
appraisal will be the responsibility of the State. The State will review the submitted
documentation and make a final determination of value; provided however, the State
may perform any additional investigation deemed necessary, including supplemental
appraisal work by State employees or employment of fee appraisers.
Page 41 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 4 of 10
C. Credit shall be given only for property transferred at no cost to the State after the
effective date of this agreement and the issuance of spending authority, and only for
property which is necessary to complete this project, has title acceptable to the State,
and is not contaminated with hazardous materials. Credit shall be in lieu of monetary
contributions required to be paid to the State for the Local Government's funding share
of the right of way to be acquired for this project. The total credit cannot exceed the
Local Government's matching share of the right of way obligation under this agreement,
and credits cannot be reimbursed in cash to the Local Government, applied to project
phases other than right of way, nor used for other projects.
D. In the event the Local Government's monetary contributions to the State for acquisition
of right of way, when added to its real property credits, exceed the Local Government's
matching share of the right of way obligation, there will be no refund to the Local
Government of any portion of its contributed money.
5. Amendments
Amendments to this agreement due to changes in the character of the work, terms of the
agreement, or responsibilities of the parties relating to the Project may be enacted through
a mutually agreed upon, written supplemental agreement.
6. Notices
All notices to either party by the other required under this agreement shall be delivered
personally or sent by certified or U.S. mail, postage prepaid, to the following addresses:
Local Government:
The Honorable Mayor Karl Mooney
City of College Station
1101 Texas Avenue
College Station, Texas 77840
State:
Director of Right of Way Division
Texas Department of Transportation
125 E. 11th Street
Austin, Texas 78701
All notices shall be deemed given on the date delivered or deposited in the mail, unless
otherwise provided by this agreement. Either party may change the above address by
sending written notice of the change to the other party. Either party may request in writing
that notices shall be delivered personally or by certified U.S. mail and that request shall be
honored and carried out by the other party.
Page 42 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 5 of 10
7. Remedies
This agreement shall not be considered as specifying the exclusive remedy for any
agreement default, but all remedies existing at law and in equity may be availed of by
either party to this agreement and shall be cumulative.
8. Legal Construction
If one or more of the provisions contained in this agreement shall for any reason be held
invalid, illegal, or unenforceable in any respect, that invalidity, illegality, or unenforceability
shall not affect any other provisions and this agreement shall be construed as if it did not
contain the invalid, illegal, or unenforceable provision.
9. Responsibilities of the Parties
The State and the Local Government agree that neither party is an agent, servant, or
employee of the other party and each party agrees it is responsible for its individual acts
and deeds as well as the acts and deeds of its contractors, employees, representatives,
and agents.
10. Compliance with Laws
The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules
and regulations, and the orders and decrees of any courts or administrative bodies or
tribunals in any manner affecting the performance of this agreement. When required, the
Local Government shall furnish the State with satisfactory proof of this compliance.
11. Sole Agreement
This agreement constitutes the sole and only agreement between the parties and
supersedes any prior understandings or written or oral agreements respecting the subject
matter of this agreement.
12. Ownership of Documents
Upon completion or termination of this agreement, all documents prepared by the State
shall remain the property of the State. All data prepared under this agreement shall be
made available to the State without restriction or limitation on their further use. All
documents produced or approved or otherwise created by the Local Government shall be
transmitted to the State in the form of photocopy reproduction on a monthly basis as
required by the State. The originals shall remain the property of the Local Government. At
the request of the State, the Local Government shall submit any information required by
the State in the format directed by the State.
13. Inspection of Books and Records
The Local Government shall maintain all books, papers, accounting records and other
documentation relating to costs incurred under this agreement and shall make such
materials available to the State and, if federally funded, the Federal Highway
Page 43 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 6 of 10
Administration (FHWA) or their duly authorized representatives for review and inspection at
its office during the contract period and for four (4) years from the date of completion of
work defined under this agreement or until any impending litigation, or claims are resolved.
Additionally, the State and FHWA and their duly authorized representatives shall have
access to all the governmental records that are directly applicable to this agreement for the
purpose of making audits, examinations, excerpts, and transcriptions.
14. State Auditor
The state auditor may conduct an audit or investigation of any entity receiving funds from
the State directly under this agreement or indirectly through a subcontract under this
agreement. Acceptance of funds directly under this agreement or indirectly through a
subcontract under this agreement acts as acceptance of the authority of the state auditor,
under the direction of the legislative audit committee, to conduct an audit or investigation in
connection with those funds. An entity that is the subject of an audit or investigation must
provide the state auditor with access to any information the state auditor considers relevant
to the investigation or audit.
15. Procurement and Property Management Standards
The parties shall adhere to the procurement standards established in Title 49 CFR §18.36
and with the property management standard established in Title 49 CFR §18.32.
16. Civil Rights Compliance
The parties to this agreement shall comply with the regulations of the U.S. Department of
Transportation as they relate to nondiscrimination (49 CFR Part 21 and 23 CFR Part 200),
and Executive Order 11246 titled “Equal Employment Opportunity,” as amended by
Executive Order 11375 and supplemented in the Department of Labor Regulations (41
CFR Part 60).
17. Applicability of Federal Provisions
Articles 18 through 23 only apply if Federal funding is used in the acquisition of right of way
or the adjustment of utilities.
18. Office of Management and Budget (OMB) Cost Principles
In order to be reimbursed with federal funds, the parties shall comply with the Cost
Principles established in OMB Circular A-87 that specify that all reimbursed costs are
allowable, reasonable, and allocable to the Project.
19. Disadvantaged Business Enterprise (DBE) Program Requirements
A. The parties shall comply with the DBE Program requirements established in 49 CFR
Part 26.
B. The Local Government shall adopt, in its totality, the State’s federally approved DBE
program.
Page 44 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 7 of 10
C. The Local Government shall set an appropriate DBE goal consistent with the State’s
DBE guidelines and in consideration of the local market, project size, and nature of the
goods or services to be acquired. The Local Government shall have final decision-
making authority regarding the DBE goal and shall be responsible for documenting its
actions.
D. The Local Government shall follow all other parts of the State’s DBE program
referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the
Adoption of the Texas Department of Transportation's Federally -Approved
Disadvantaged Business Enterprise by Entity and attachments found at web address
http://txdot.gov/business/business_outreach/mou.htm.
E. The Local Government shall not discriminate on the basis of race, color, national origin,
or sex in the award and performance of any U.S. Department of Transportation (DOT)-
assisted contract or in the administration of its DBE program or the requirements of 49
CFR Part 26. The Local Government shall take all necessary and reasonable steps
under 49 CFR Part 26 to ensure non-discrimination in award and administration of
DOT-assisted contracts. The State’s DBE program, as required by 49 CFR Part 26 and
as approved by DOT, is incorporated by reference in this agreement. Implementation
of this program is a legal obligation and failure to carry out its terms shall be treated as
a violation of this agreement. Upon notification to the Local Government of its failure to
carry out its approved program, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under
18 USC 1001 and the Program Fraud Civil Remedies Act of 1986 (31 USC 3801 et
seq.).
F. Each contract the Local Government signs with a contractor (and each subcontract the
prime contractor signs with a sub-contractor) must include the following assurance:
The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The contractor
shall carry out applicable requirements of 49 CFR Part 26 in the award and
administration of DOT-assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this agreement, which may result in the termination
of this agreement or such other remedy as the recipient deems appropriate.
20. Debarment Certification
The parties are prohibited from making any award at any tier to any party that is debarred
or suspended or otherwise excluded from or ineligible for participation in Federal
Assistance Programs under Executive Order 12549, “Debarment and Suspension.” By
executing this agreement, the Local Government certifies that it is not currently debarred,
suspended, or otherwise excluded from or ineligible for participation in Federal Assistance
Programs under Executive Order 12549 and further certifies that it will not do business with
any party that is currently debarred, suspended, or otherwise excluded from or ineligible for
participation in Federal Assistance Programs under Executive Order 12549. The parties to
this contract shall require any party to a subcontract or purchase order awarded under this
Page 45 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 8 of 10
contract to certify its eligibility to receive federal funds and, when requested by the State , to
furnish a copy of the certification.
21. Lobbying Certification
In executing this agreement, each signatory certifies to the best of that signatory’s
knowledge and belief, that:
A. No federal appropriated funds have been paid or will be paid by or on behalf of the
parties to any person for influencing or attempting to influence an officer or employee of
any federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal
contract, the making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or cooperative
agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with federal contracts, grants, loans, or cooperative
agreements, the signatory for the Local Government shall complete and submit the
Federal Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with
its instructions.
C. The parties shall require that the language of this certification shall be included in the
award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and all sub-recipients shall
certify and disclose accordingly. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Title 31 USC §1352. Any person
who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each failure.
22. Federal Funding Accountability and Transparency Act Requirements
A. Any recipient of funds under this agreement agrees to comply with the Federal Funding
Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR
Part 170, including Appendix A. This agreement is subject to the following award
terms: http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22705.pdf and
http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22706.pdf.
B. The Local Government agrees that it shall:
1. Obtain and provide to the State a System for Award Management (SAM) number
(Federal Acquisition Regulation, Part 4, Sub-part 4.11) if this award provides more than
$25,000 in Federal funding. The SAM number may be obtained by visiting the SAM
website whose address is: https://www.sam.gov/portal/public/SAM/
2. Obtain and provide to the State a Data Universal Numbering System (DUNS)
number, a unique nine-character number that allows Federal government to track the
Page 46 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 9 of 10
distribution of federal money. The DUNS may be requested free of charge for all
businesses and entities required to do so by visiting the Dun & Bradstreet (D&B) on-line
registration website http://fedgov.dnb.com/webform; and
3. Report the total compensation and names of its top five (5) executives to the State
if:
i. More than 80% of annual gross revenues are from the Federal government, and
those revenues are greater than $25,000,000; and
ii. The compensation information is not already available through reporting to the
U.S. Securities and Exchange Commission.
23. Single Audit Report
A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-
502, ensuring that the single audit report includes the coverage stipulated in OMB
Circular A-133.
B. If threshold expenditures of $750,000 or more are met during the Local Government’s
fiscal year, the Local Government must submit a Single Audit Report and Management
Letter (if applicable) to TxDOT's Audit Office, 125 E. 11th Street, Austin, TX 78701 or
contact TxDOT’s Audit Office at http://txdot.gov/inside-txdot/office/audit/contact.html
C. If expenditures are less than $750,000 during the Local Government’s fiscal year, the
Local Government must submit a statement to TxDOT's Audit Office as follows: "We
did not meet the $750,000 expenditure threshold and therefore, are not required to
have a single audit performed for FY ______."
D. For each year the project remains open for federal funding expenditures, the Local
Government will be responsible for filing a report or statement as described above. The
required annual filing shall extend throughout the life of the agreement, unless
otherwise amended or the project has been formally closed out and no charges have
been incurred within the current fiscal year.
24. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this
agreement on behalf of the entity represented.
Page 47 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute - Fixed Price | V1.00 | Page 10 of 10
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
THE LOCAL GOVERNMENT
_________________________________
Signature
_________________________________
Karl Mooney
_________________________________
Mayor
_________________________________
Date
THE STATE OF TEXAS
_________________________________
Rose Wheeler
Contracts and Finance Director
Right of Way Division
Texas Department of Transportation
_________________________________
Date
Page 48 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute ROW Funds | V1.00 | Page 1 of 1 Attachment A
ATTACHMENT A
RESOLUTION OR ORDINANCE
Page 49 of 86
County Brazos
District Bryan
ROW CSJ #2399-01-079
CCSJ #2399-01-074
Federal Project #:N/A
CFDA Title: Highway Planning & Construction
CFDA # 20.205
Federal Highway Administration
Not Research and Development
Agreement to Contribute ROW Funds | V1.00 | Page 1 of 1 Attachment B
ATTACHMENT B
LOCATION MAP SHOWING PROJECT
Page 50 of 86
Agreement to Contribute ROW Funds | V1.00 | Page 1 of 1
ATTACHMENT C
PROJECT BUDGET ESTIMATE
Page 51 of 86
Page 52 of 86
April 9, 2020
Item No. 4.7.
East Side Sewer Service Project
Sponsor:Emily Fisher, Assistant Director of Public Works
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding approval for a construction
contract in the amount of $1,511,812 for the East Side Sewer Service Project with Kieschnick
General Contractors, Inc.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of this construction contract.
Summary: As part of the Sanitary Sewer CCN swap with the City of Bryan associated with the
BioCorridor Infrastructure Project and ILA, the East Side Sewer Project will provide sewer service to
the service area within the City of Bryan Corporate Limits acquired as College Station Sewer Service
area. This project will construct gravity sewer, lift station and force main to serve properties along SH
30 southeast of the intersection with FM 158 within the City of Bryan's corporate limits and upgrade
gravity sewer that currently services property along SH 30 within the City of College Station in order
to convey flows from the COB to the CCWWTP.
Competitive sealed proposals were received as the procurement method for this project. A total of six
proposals were received and review and evaluation of those proposals resulted in the selection of
Kieshnick General Contractors, Inc. as the most qualified and best value to the City.
Budget & Financial Summary: Budget in the amount of $2,502,000 is included for this project in the
Wastewater Capital Improvement Projects Fund. A total of $504,739 has been expended or
committed to date, leaving a balance of $1,997,261 for this construction contract and remaining
project expenses. In accordance with the ILA, the City of Bryan will reimburse the City of College
Station for 50% of the incurred construction costs.
Reviewed & Approved by Legal: No
Attachments:
1.Bid tabulation RFP 20-016 Summary_Tabulation
2.Project Location Map - East Side Sewer Extension Exhibit
3.Reimbursement to College Station Agenda Item
Page 53 of 86
City of College Station - Purchasing Division
Bid Tabulation for # 20-016
"East Side Sewer Project"
Open Date: Tuesday, January 14, 2020 @ 2:00 p.m.
$2,319,367.11 $1,511,812.00 $2,425,658.75 $1,903,802.10 $1,812,632.00 $2,358,583.00
Y Y Y Y Y Y
Y Y Y Y Y Y
Y Y Y Y Y Y
Calculation error. Amount
listed is correct amount
The Bid Summary for RFP #20-016 is available for download from the to Brazos Valley e-Marketplace
This RFP is now in the evaluation phase. Proposals will be evaluated and ranked by the City. The Offeror understands and must agree that if a contract is awarded, it will be awarded to the Offeror submitting the best
value to the City. The City is not bound to accept the lowest priced proposal if that proposal is judged not to be the best value for the City, as solely determined by the City. The weighted criteria for evaluation and
selection of the successful Offeror for this award is specified in RFP #20-016
During the evaluation phase, please refrain from contacting City Staff and the Consultant for further information. Information contained in the proposals will not be disclosed until after the award of contract.
Bid Bond
Addendum Acknowledged
Teal Services, LLC
Western Municipal
Construction, Inc.
Bid Certification
Total Base Bid
Dudley Construction,
Ltd.
Kieschnick General
Constractors
OCC Construction
Corp
R Construction Civil,
LLC
Page 54 of 86
FM 158
VISTA LNPAMELA LANE
±
0 500 1,00 0 1,50 0 2,000250
Feet1 in = 60 0 ft
LegendForce Main
Lift Station
Gravity Sewer
SH 30
HARVEY ROADEAST SIDE SEWER SERVICE (WF1382208)
Page 55 of 86
Page 56 of 86
Page 57 of 86
April 9, 2020
Item No. 4.8.
Police department grant resolutions
Sponsor:James Arnold, Police Lieutenant
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on resolutions authorizing the Chief
of Police as the authorized official to execute documents necessary for the release of grant funds
from the Office of the Governor Homeland Security Division for police bomb squad equipment and
from the Office of The Governor Justice Assistance Grant (JAG) Program for additional bomb squad
equipment and Police Patrol Bicycles.
Relationship to Strategic Goals:
Good Governance
Financial Sustainability
Recommendation(s): Staff recommends approval
Summary:
These grants will provide 100% funding for the purchase of bomb squad equipment, specifically a robot and an x-ray
machine. Both of these items provide new capabilities to the bomb squad allowing them to respond faster and more
efficiently to critical incidents. These grants will also provide 100% funding for patrol bicycles for the Community
Enhancement Unit (CEU). These patrol bicycles will provide CEU with a new capability to deploy into neighborhoods to
address community concerns such as burglary of motor vehicles. The patrol bicycles resolution has previously been
approved but a verbiage change was necessary to be in compliance with the Office of the Governor requirements.
There is no local match requirement, but grant funding will only be provided for the initial equipment purchase. Due to
this, any other associated costs such as maintenance, repair, or replacement will be the responsibility of the grantee
agency.
Budget & Financial Summary: The cost of the bomb squad x-ray machine is $35,817.78 and the
cost of the bomb squad robot is $56,380.00. Annual maintenance, repair, or replacement is
estimated to be minimal but the exact cost is unknown at this time. The cost of the patrol bicycles
and associated equipment is approximately $22,349.00. Annual maintenance, repair, or replacement
is estimated to cost approximately $1,000.00.
Reviewed & Approved by Legal: No
Attachments:
1.Homeland Security Grant 3961001 Nano Resolution
2.Homeland Security Grant 4025201 Robot Resolution
3.Criminal Justice Assistance Grant 3790001 Patrol Bicycles Resolution
4.Criminal Justice Assistance Grant 4051901 Nano Resolution
Page 58 of 86
RESOLUTION NO._______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE CHIEF OF POLICE OR DESIGNEE TO EXECUTE
APPLICATION NECESSARY DOCUMENTS TO SUBMIT THE OFFICE OF THE
GOVERNOR HOMELAND SECURITY GRANTS DIVISION FOR GRANT FUNDS FOR
THE PURCHASE OF A BOMB SQUAD NANO X-RAY MACHINE ON BEHALF OF THE
CITY AND TO ACT ON ITS BEHALF WITH RESPECT TO ANY ISSUES ARISING
DURING THE APPLICATION PROCESS.
WHEREAS, the City Council of College Station finds it in the best interest of the citizens of
College Station that the College Station Police Department Bomb Squad be operated for 2020; and
WHEREAS, the City of College Station Police Department agrees to provide applicable matching
funds for the Bomb Squad Nano X-Ray Machine grant application as required by the Office of the
Governor Homeland Security grant application; and
WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of College Station assures that the funds will be returned to the Office
of the Governor in full; and
WHEREAS, the City of College Station designates the Chief of Police as the grantee’s authorized
official. The authorized official is given the power to apply for, accept, reject, alter or terminate
the grant on behalf of the City of College Station.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station
hereby approves the submission of the Bomb Squad Nano X-Ray Machine application grant
application to the Office of the Governor, Homeland Security Grants Division.
PART 1:That the City Council hereby authorizes the Chief of Police as the authorized
official to execute documents necessary for the submission of the Bomb Squad
Nano X-Ray Machine application, with Application Number 3961001, for
Homeland Security Grant Division-LEPTA funds to the Office of the Governor on
behalf of the City of College Station and to act on its behalf with respect to any
issues that may arise during processing of said application.
PART 2:That the Chief of Police as the authorized official is given the power to apply for,
accept, reject, alter or terminate the Bomb Squad Nano X-Ray Machine grant
application on behalf of the City of College Station.
PART 3:That the City of College Station agrees in the event of loss or misuse of the funds,
the City of College Station assures the funds will be returned in full.
PART 4:That this resolution shall take effect immediately from and after its passage.
Page 59 of 86
Resolution No:2
ADOPTED this _____day of_______________________, 2020.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 60 of 86
RESOLUTION NO._______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE CHIEF OF POLICE OR DESIGNEE TO EXECUTE
APPLICATION NECESSARY DOCUMENTS TO SUBMIT THE OFFICE OF THE
GOVERNOR HOMELAND SECURITY GRANTS DIVISION FOR GRANT FUNDS FOR
THE PURCHASE OF A BOMB SQUAD MINI CALIBER ROBOT ON BEHALF OF THE
CITY AND TO ACT ON ITS BEHALF WITH RESPECT TO ANY ISSUES ARISING
DURING THE APPLICATION PROCESS.
WHEREAS, the City Council of College Station finds it in the best interest of the citizens of
College Station that the College Station Police Department Bomb Squad be operated for 2020; and
WHEREAS, the City of College Station Police Department agrees to provide applicable matching
funds for the Bomb Squad Mini Caliber Robot grant application as required by the Office of the
Governor Homeland Security grant application; and
WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of College Station assures that the funds will be returned to the Office
of the Governor in full; and
WHEREAS, the City of College Station designates the Chief of Police as the grantee’s authorized
official. The authorized official is given the power to apply for, accept, reject, alter or terminate
the grant on behalf of the City of College Station.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station
hereby approves the submission of the Bomb Squad Mini Caliber Robot application grant
application to the Office of the Governor, Homeland Security Grants Division.
PART 1:That the City Council hereby authorizes the Chief of Police as the authorized
official to execute documents necessary for the submission of the Bomb Squad
Mini Caliber Robot application, with Application Number 4025201, for Homeland
Security Grant Division-LEPTA funds to the Office of the Governor on behalf of
the City of College Station and to act on its behalf with respect to any issues that
may arise during processing of said application.
PART 2:That the Chief of Police as the authorized official is given the power to apply for,
accept, reject, alter or terminate the Bomb Squad Mini Caliber Robot grant
application on behalf of the City of College Station.
PART 3:That the City of College Station agrees in the event of loss or misuse of the funds,
the City of College Station assures the funds will be returned in full.
PART 4:That this resolution shall take effect immediately from and after its passage.
Page 61 of 86
Resolution No:2
ADOPTED this _____day of_______________________, 2020.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 62 of 86
RESOLUTION NO._______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE CHIEF OF POLICE TO EXECUTE APPLICATION NECESSARY
DOCUMENTS TO SUBMIT TO THE OFFICE OF THE GOVERNOR FOR GRANT
FUNDS FROM THE U.S. DEPARTMENT OF JUSTICE’S EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR POLICE
PATROL BICYCLES ON BEHALF OF THE CITY AND TO ACT ON ITS BEHALF
WITH RESPECT TO ANY ISSUES ARISING DURING THE APPLICATION PROCESS.
WHEREAS, the City Council of College Station finds it in the best interest of the citizens of
College Station that the College Station Police Department use patrol bicycles; and
WHEREAS, the City of College Station agrees to provide applicable matching funds for the Patrol
Bicycles as required by the Office of the Governor Criminal Justice Program application; and
WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of College Station assures that the funds will be returned to the Office
of the Governor in full; and
WHEREAS, the City of College Station designates the Chief of Police as the grantee’s authorized
official. The authorized official is given the power to apply for, accept, reject, alter or terminate
the grant on behalf of the City of College Station.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station
hereby approves the submission of the patrol bicycles JAG application to the Office of the
Governor.
PART 1:That the City Council hereby authorizes the Chief of Police as the authorized
official to execute documents necessary for the submission of the patrol bicycles
JAG application, with Grant Number 3790001, for Office of the Governor on behalf
of the City of College Station and to act on its behalf with respect to any issues that
may arise during processing of said application.
PART 2:That the Chief of Police as the authorized official is given the power to apply for,
accept, reject, alter or terminate the patrol bicycles JAG application on behalf of
the City of College Station.
PART 3:That the City of College Station agrees in the event of loss or misuse of the JAG
funds, the City of College Station assures the funds will be returned to Office of the
Governor in full.
PART 4:That this resolution shall take effect immediately from and after its passage.
Page 63 of 86
Resolution No:2
ADOPTED this _____day of_______________________, 2020.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 64 of 86
RESOLUTION NO._______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE CHIEF OF POLICE TO EXECUTE APPLICATION NECESSARY
DOCUMENTS TO SUBMIT TO THE OFFICE OF THE GOVERNOR FOR GRANT
FUNDS FROM THE U.S. DEPARTMENT OF JUSTICE’S EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR THE
PURCHASE OF A BOMB SQUAD NANO X-RAY MACHINE ON BEHALF OF THE
CITY AND TO ACT ON ITS BEHALF WITH RESPECT TO ANY ISSUES ARISING
DURING THE APPLICATION PROCESS.
WHEREAS, the City Council of College Station finds it in the best interest of the citizens of
College Station that the College Station Police Department Bomb Squad be operated for 2020; and
WHEREAS, the City of College Station agrees to provide applicable matching funds for the Bomb
Squad Nano X-Ray Machine as required by the Office of the Governor Criminal Justice Program
application; and
WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of College Station assures that the funds will be returned to the Office
of the Governor in full; and
WHEREAS, the City of College Station designates the Chief of Police as the grantee’s authorized
official. The authorized official is given the power to apply for, accept, reject, alter or terminate
the grant on behalf of the City of College Station.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station
hereby approves the submission of the Bomb Squad Nano X-Ray Machine application grant
application to the Office of the Governor, Criminal Justice Program Grants Division.
PART 1:That the City Council hereby authorizes the Chief of Police as the authorized
official to execute documents necessary for the submission of the Bomb Squad
Nano X-Ray Machine application, with Application Number 4051901, for Criminal
Justice Program funds to the Office of the Governor on behalf of the City of College
Station and to act on its behalf with respect to any issues that may arise during
processing of said application.
PART 2:That the Chief of Police as the authorized official is given the power to apply for,
accept, reject, alter or terminate the Bomb Squad Nano X-Ray Machine grant
application on behalf of the City of College Station.
PART 3:That the City of College Station agrees in the event of loss or misuse of the funds,
the City of College Station assures the funds will be returned in full.
PART 4:That this resolution shall take effect immediately from and after its passage.
Page 65 of 86
Resolution No:2
ADOPTED this _____day of_______________________, 2020.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 66 of 86
April 9, 2020
Item No. 4.9.
Directing publication of notice of intention to issue certificates of obligation, series 2020; and
providing an effective date.
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, possible action to approve a resolution by the City
Council of the City of College Station, Texas, directing publication of notice of intention to issue
certificates of obligation, series 2020; and providing an effective date.
Relationship to Strategic Goals:
Good Governance
Financial Sustainability
Core Services & Infrastructure
Improving Mobility
Sustainable City
Recommendation(s): Staff recommends Council approve the attached resolution directing
publication of notice of the intention to issue certificates of obligation.
Summary:
The City Council is authorized to approve the issuance of certificates of obligation (COs) after
approving a resolution directing notices to be published of the intent to issue the COs.
The City of College Station typically issues debt to fund various capital projects identified and
approved as a part of the annual budget.
Certificates of Obligation (COs) are based on the full faith and credit of the City and are paid primarily
through the debt service portion of the ad valorem tax rate. Certificates of Obligation must include at
least one additional revenue stream besides the debt service portion of the tax rate (such as utility
revenues). The City's policy for issuing Certificates of Obligation allows more flexibility than issuing
General Obligation Bonds, particularly since other revenues are anticipated to assist in debt service.
The City’s Financial Advisor and Bond Counsel recommend that the City issue Certificate of
Obligations for utility projects instead of Utility Revenue Bonds (URBs); the pledge of the City’s ad
valorem tax base is a stronger credit than utility revenues and thus lowers the cost of borrowing. This
has been the practice of the City since 2008. The Utility systems will cover their associated portion of
debt service through utility revenues.
Page 67 of 86
The Certificates will be used to fund street, parks, public facilities, technology, water and wastewater
projects, and pay debt issuance costs. The maximum amount of Certificates of Obligation
indebtedness that may be authorized to be sold is $49,995,000.
At the June 11th meeting, the City Council will consider approval of the sale parameters for the
Certificates of Obligation Bonds, appoint a Paying Agent/Registrar, appoint Underwriters, adopt Bond
Ordinances and authorize the preparation of the Official Statements for the Certificates of
Obligations. If the City is not prepared to issue the Certificates of Obligation at the June 11 meeting,
the City Council may postpone adoption of the ordinance for up to ninety days from June 11.
Budget & Financial Summary: Staff reviewed the impact of the Certificates on the City's ability to
meet debt service requirements and the effect they may have on the ad valorem tax rate. The
recommendation is to move forward with this issuance. The impact on the tax rate and utility rates
will be reviewed annually as part of the financial forecast and budget preparation.
Reviewed & Approved by Legal: No
Attachments:
1.Notice Resolution (COCS CO Ser 2020)
2.2020 Debt Issue - Proposed 3.20.20
Page 68 of 86
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS
COUNTY OF BRAZOS
CITY OF COLLEGE STATION
We, the undersigned officers of the City of College Station, Texas (the "City"), hereby
certify as follows:
1.The City Council of the City convened in a regular meeting on April 9, 2020 at the
designated meeting place, and the roll was called of the duly constituted officers and members of
said City Council, to wit:
Karl Mooney,Mayor
Bob Brick, Place 1 Councilman
John Crompton, Place 2 Councilman
Linda Harvell, Place 3 Councilwoman
Vacancy, Place 4
John Nichols, Place 5 Councilman
Dennis Maloney, Place 6 Councilman
and all of said persons were present except _____________________, thus constituting a quorum.
Whereupon, among other business, the following was transacted at said Meeting: a written
A RESOLUTION DIRECTING PUBLICATION OF NOTICE OF
INTENTION TO ISSUE CERTIFICATES OF OBLIGATION,
SERIES 2020; AND PROVIDING AN EFFECTIVE DATE.
was duly introduced for the consideration of said City Council. It was then duly moved and
seconded that said Resolution; and, after due discussion, said motion prevailed and carried by the
following vote:
AYES: NOES:
Page 69 of 86
City of College Station Resolution Directing Publication of Notice of Intention to Issue
Certificates of Obligation, Series 2020
2. That a true, full and correct copy of the aforesaid Resolution described in the above and
foregoing paragraph is attached to and follows this Certificate; that said Resolution has been duly
recorded in said City Council's minutes of said Meeting; that the above and foregoing paragraph
is a true, full and correct excerpt from said City Council's minutes of said Meeting pertaining to
the passage of said Resolution; that the persons named in the above and foregoing paragraph are
the duly chosen, qualified and acting officers and members of said City Council as indicated
therein; that each of the officers and members of said City Council was duly and sufficiently
notified officially and personally, in advance, of the time, place and purpose of the aforesaid
Meeting, and that said Resolution would be introduced and considered at said Meeting, and each
of said officers and members consented, in advance, to the holding of said Meeting for such
purpose, and that said Meeting was open to the public and public notice of the time, place and
purpose of said meeting was given, all as required by Chapter 551, Texas Government Code.
SIGNED AND SEALED ON APRIL 9, 2020.
________________________________
Tanya D. Smith
City Secretary
________________________________
Karl Mooney
Mayor
(City Seal)
Page 70 of 86
RESOLUTION NO. _________________
A RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE CERTIFICATES OF OBLIGATION, SERIES 2020; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of College Station (the "City") expects to pay expenditures in
connection with the design, planning, acquisition and construction of the projects described in
"Exhibit A" to this Resolution prior to the issuance of the Certificates of Obligation hereinafter
described; and
WHEREAS, the City Council hereby finds, considers and declares that the reimbursement
of the payment by the City of such expenditures will be appropriate and consistent with the lawful
objectives of the City and, as such, chooses to declare its intention, in accordance with the
provisions of Section 1.150-2 of the U.S. Treasury Regulations, to reimburse itself for such
payments at such time as it issues the hereinafter described Certificates of Obligation; and
WHEREAS, it is hereby officially found and determined that the meeting at which this
Resolution was considered was open to the public, and public notice of the time, place and purpose
of said meeting was given, all as required by Chapter 551, Texas Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
Section 1.That attached hereto and marked "Exhibit A" is a form of notice (the
“Notice”), the form and substance of which are hereby passed and approved.
Section 2.That the City Secretary shall cause the Notice to be published, in the form
attached hereto, in the "Bryan-College Station Eagle", a newspaper of general circulation in the
City, for two consecutive weeks, the date of the first publication to be before the 45th day before
the day tentatively proposed for authorizing the issuance of the Certificates of Obligation as shown
in the Notice. Additionally, the Notice shall be posted continuously on the City’s website for at
least forty-five days before the date tentatively set for final passage of the ordinance or ordinances
authorizing the issuance of the Certificates of Obligation.
Section 3.That the facilities and improvements to be financed with proceeds from the
proposed Certificates of Obligation are to be used for the purposes described in "Exhibit A" hereto.
Section 4.That all costs to be reimbursed pursuant to this Resolution will be capital
expenditures; the proposed Certificates of Obligation shall be issued within 18 months of the later
of (i) the date the expenditures are paid or (ii) the date on which the property, with respect to which
such expenditures were made, is placed in service; and the foregoing notwithstanding, the
Certificates of Obligation will not be issued pursuant to this Resolution on a date that is more than
three years after the date any expenditure which is to be reimbursed is paid.
Section 5.That this Resolution shall be effective immediately upon passage and
adoption.
Page 71 of 86
Resolution Directing Publication of Notice of Intention to Issue Certificates of Obligation, Series
2020
PASSED AND APPROVED ON APRIL 9, 2020.
____________________________________
Karl Mooney, Mayor
ATTEST:
____________________________________
Tanya D. Smith, City Secretary
(City Seal)
APPROVED:
_____________________________________
McCall, Parkhurst & Horton L.L.P.,
Bond Counsel
Page 72 of 86
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
The City Council of the City of College Station will consider the passage of an ordinance or ordinances
authorizing the issuance of one or more series of interest bearing certificates of obligation (the
“Certificates”) in the principal amount not to exceed $49,995,000 for paying all or a portion of the City's
contractual obligations to be incurred in connection with (i) constructing and improving streets and roads
including related drainage, landscaping, signalization, lighting, pedestrian improvements and signage
related thereto; (ii) designing, constructing, equipping and installing parks and recreation equipment and
improvements including park infrastructure improvements and park rehabilitation, lighting, fencing, shade
structures and pavilions; (iii) purchasing and installing technology improvements including video
surveillance, network upgrades and replacements, diagnostic systems, fiber optic infrastructure and
communication equipment; (iv) acquiring, constructing, designing and engineering a new City Hall
including related landscaping, lighting, parking and signage related to such City Hall and the costs
associated with the purchase of necessary interests in land, including easements, necessary for such
projects; (v) constructing improvements and extensions to the City's combined waterworks, sewer and
electric systems including distribution, transmission, system lines, lift stations, metering, wells, plant
improvements, and acquisition of interests in land for such purposes; and (vi) the payment of fiscal,
engineering and legal fees incurred in connection therewith.
The City proposes to provide for the payment of such Certificates from the levy and collection of ad valorem
taxes in the City as provided by law, and from a limited pledge (not to exceed $1,000) of the surplus
revenues of the City's waterworks, sewer and electric systems, remaining after payment of all operation and
maintenance expenses thereof, and all debt service, reserve, and other requirements in connection with all
of the City's revenue bonds or other obligations (now or hereafter outstanding), which are payable from all
or any part of the net revenues of the City's waterworks, sewer and electric systems. The Certificates are to
be issued, and this notice is given, under and pursuant to the provisions of Texas Local Government Code,
Chapter 271, Subchapter C.
The City Council tentatively proposes to adopt the ordinance(s) authorizing the Certificates at a meeting to
be held at 7:00 P.M. on June 11, 2020 to be held at City Hall, 1101 Texas Avenue, College Station, TX
77840. The ordinance(s) may authorize an authorized officer of the City to effect the sale and delivery of
the Certificates on a date or dates subsequent to the adoption of the ordinance(s).
The following information is provided to comply with Tex. H.B. 477, 86 Leg., R.S. (2019). The current
principal of all outstanding debt obligations of the City is $372,000,000. The current combined principal
and interest required to pay all outstanding debt obligations of the City on time and in full, is $487,215,427.
The maximum principal amount of the Certificates to be authorized is $49,995,000 and the estimated
combined principal and interest required to pay the Certificates to be authorized on time and in full is
$61,691,008. The maximum interest rate for the Certificates may not exceed the maximum legal interest
rate. The maximum maturity date of the Certificates to be authorized is February 15, 2040. The above
information excludes $0.00 in principal amount of outstanding debt obligations the City has designated as
self-supporting and which the City reasonably expects to pay from revenue sources other than ad valorem
taxes; provided, however, that in the event such self-supporting revenue sources are insufficient to pay debt
service, the City is obligated to levy ad valorem taxes to pay such debt obligations.
CITY OF COLLEGE STATION, TEXAS
Page 73 of 86
2020 Draft Debt Issue
General Government Certificates of Obligation
Budgeted Proposed
Street Projects
1,000,000 1,000,000 Greens Prairie Road - West of Woodlake to Royder ST1703
750,000 750,000 SH 40 and FM 2154 Interchange ST1803
700,000 700,000 Design of FM2818 Capacity Improvements ST1603
500,000 500,000 Traffic Signals ST1704
200,000 200,000 Dartmouth/2818 Signal ST1907
55,000 55,000 Luther Extension (FM 2818 to North Dowling)ST2005
380,000 380,000 Rock Prairie Road - SH6 to Medical Way ST2004
150,000 150,000 Luther Street Rehab-Marion Pugh to Penberthy ST2002
50,000 50,000 Oversize Participation ST1701
Total $ 3,785,000 $ 3,785,000
Park Projects
660,000 660,000 System Wide Park Improvements PK1702
1,800,000 1,800,000 Southeast Park Increase HM1607
400,000 400,000 Aggie Field of Honor Fencing PK2001
1,725,000 1,725,000 Memorial Cemetery Operations Shop PK2002
Total $ 4,585,000 $ 4,585,000
Vertical, Facilities, IT Projects
6,785,000 6,785,000 New City Hall GG1801
200,000 200,000 IT Revolver Various
160,000 160,000 Video Surveillance CO1802
810,000 810,000 Network Upgrades/Replacement CO2000
Total $ 7,955,000 $ 7,955,000
Fleet/IT/Equipment Replacement
190,000 190,000 Equipment Replacement Various
Total $ 190,000 $ 190,000
Unfunded Projects
4,200,000 4,200,000 TBD Various Projects TBD
Total $ 4,200,000 $ 4,200,000
Governmental CO Subtotal $ 20,715,000 $ 20,715,000
Page 74 of 86
2020 Draft Debt Issue
General Government Certificates of Obligation
Utility Certificates of Obligation
Budgeted Proposed
Water Projects
4,250,000 4,250,000 Rock Prairie Road Elevated Storage Tank w/PRVs WA1800001
340,000 340,000 Rehabilitation of Water Well Pumps and Motors WA1877982
610,000 610,000 SH6 Water Line Ph III-WC to Sebesta WA1957432
550,000 550,000 2818 Transmission Line Relocation WA1900003
500,000 500,000 Woodson Village Rehab WA1957431
700,000 700,000 Greens Prairie Water Tank Rehab WA1900004
500,000 500,000 McCulloch Utility Rehab WA1900001
260,000 260,000 Park Place/Holik/Anna Utility Rehab WA1945844
500,000 500,000 Jones Butler Rehab WA2001
Total $ 8,210,000 $ 8,210,000
Wastewater Projects
775,000 775,000 McCulloch Utility Rehab WW1900001
6,200,000 6,200,000 LC Capacity Expansion & Nutrient Removal WW1945495
8,850,000 8,850,000 Lick Creek Parallel Trunk Line WW1877335
970,000 970,000 Northeast Sewer Trunk Line PH II WW1957471
1,035,000 1,035,000 Northeast Sewer Trunk Line PH III WW1700002
500,000 500,000 Woodson Village Rehab WW1957430
160,000 160,000 Southwood Valley Trunkline WW1997793
1,000,000 1,000,000 Bee Creek Parallel Trunk Line PH III WW1900005
400,000 400,000 Park Place/Holik/Anna Utility Rehab WW1945843
240,000 240,000 Carter Creek Equipment Shed WW1800004
Total $ 20,130,000 $ 20,130,000
Electric Projects
Total $ -$ -
Utility CO Subtotal $ 28,340,000 $ 28,340,000
Estimated Debt Issuance Costs $ 700,000 $ 700,000
Total Debt Issue $ 49,755,000 $ 49,755,000
Page 75 of 86
April 9, 2020
Item No. 5.1.
Single Stream Residential Recycling Agreement
Sponsor:Donald Harmon, Director of Public Works
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on an ordinance approving a five (5)
year residential recycling collection franchise agreement and general service agreement in the
amount of $4,542,000 with Brannon Industrial Group, LLC, DBA BVR Waste and Recycling.
Relationship to Strategic Goals:
Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract and recommends approval of the
annual estimated expenditure of $908,400.00, for a period of five years in an amount not to
exceed $4,542,000.
Summary: This item is to approve a five (5) year residential recycling collection franchise agreement
and general service agreement. The proposed agreement would allow Brazos Valley Recycling to
collect recyclables from single-family dwellings and City facilities within the City of College Station.
On December 17, 2019, two (2) proposals were received and opened for RFP # 20-008. Brannon
Industrial Group, LLC, DBA BVR Waste and Recycling submitted the lowest responsible proposal
cost, with a monthly rate per household of $3.15. The price includes delivery, storage of inventory, bi-
weekly collections, contamination disposal, and maintenance of containers.
Budget & Financial Summary: An annual budget in the amount of $908,400.00 is included for this
contract in the Solid Waste Fund. The franchise agreement and general service agreement will be
effective on October 1, 2020.
Reviewed & Approved by Legal: No
Attachments:
1.Contract No. 20300291 on file in the City Secretary's Office
Page 76 of 86
1.Contract No. 20300291 (on file with the City Secretary’s Office)
Page 77 of 86
April 9, 2020
Item No. 5.2.
Annual Concrete, Curb, Gutter, and Flatwork Contract
Sponsor:Donald Harmon, Director of Public Works
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding a renewal of a contract
with Larry Young Paving, Inc. in an amount not to exceed $2,872,000 for annual concrete curb,
gutter and flatwork installation to maintain City infrastructure.
Relationship to Strategic Goals:
Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract with Larry Young Paving, Inc. for
an amount not to exceed $2,872,000.
Summary: Sealed bids for ITB #19-019 were opened on January 16, 2019, with three bid responses
received from Larry Young Paving, Inc., Texcon General Contractors and Brazos Paving, Inc. Larry
Young Paving, Inc. was the lowest responsible bidder.
The term will be for the period beginning March 29, 2020, through March 28, 2021. This is the first
renewal of two possible renewals.
Budget & Financial Summary: Funding is available in the Street/Drainage Maintenance and Water
Services operational budgets.
Reviewed & Approved by Legal: No
Attachments:
1.19300312 Renewal Ltr HE 022420
Page 78 of 86
Page 79 of 86
Page 80 of 86
April 9, 2020
Item No. 5.3.
Brazos County Transportation Vision Resolution
Sponsor:Donald Harmon, Director of Public Works
Reviewed By CBC:Transportation and Mobility Committee
Agenda Caption:Presentation, discussion, and possible action on a resolution supporting the
Brazos County Transportation Vision.
Relationship to Strategic Goals:
Core Services and Infrastructure
Recommendation(s): Staff recommends approval of this resolution.
Summary: A resolution documenting the Transportation Vision of the Brazos County to plan,
develop, and operate a quality transportation system for the people and goods that promote safety,
enhances quality of life, and supports economic opportunity throughout Brazos County. This
resolution was brought to the Transportation and Mobility Committee in January 2020 by the Bryan-
College Station Metropolitan Planning Organization, and the Committee recommends that the City
Council approve the resolution.
Budget & Financial Summary: N/A
Reviewed & Approved by Legal: No
Attachments:
1.Resolution Transportation Vision 3-10-20
2.Brazos County Transportation Vision Exhibit A
Page 81 of 86
RESOLUTION NO.______________
A RESOLUTION OF THE CITY OF COLLEGE STATION ADOPTING AND APPROVING
THE BRAZOS COUNTY TRANSPORTATION VISION
WHEREAS, the City of College Station recognizes the need to address the potential doubling of traffic
congestion in Brazos County; and
WHEREAS, multiple planning partners, including the City of College Station, the City of Bryan,
Texas A&M, Texas A&M University System, Blinn College, the Brazos Valley Economic
Development Corporation, Bryan/College Station Chamber of Commerce, the Brazos Valley Council
of Governments, Texas Department of Transportation – Bryan District, Texas A&M Transportation
Institute and the Bryan/College Station Metropolitan Planning Organization participated in developing
a Brazos County Transportation Vision for transportation improvements in Brazos County; and
WHEREAS, the City of College Station has determined the Brazos County Transportation Vision is in
the best interest of College Station and all of Brazos County; and
WHEREAS, Brazos County Transportation Vision can guide planning for many types of transportation
improvement projects involving multiple modes of transportation and obtain funding from numerous
different sources to benefit Brazos County citizens and the State of Texas; and
WHEREAS, the Brazos County Transportation Vision encourages the increase of commerce,
prosperity and for the improvement of health, living conditions and public safety for all Brazos County
citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
PART 1:That the City Council supports the Brazos County Transportation Vision as attached in
Exhibit A.
PART 2:That the City Council authorizes the Mayor to execute the Brazos County
Transportation Vision on behalf of the City joining the planning partners who have
already taken action supporting the vision.
PART 3:That this Resolution shall take effect immediately from and after its passage.
Page 82 of 86
Resolution No.______________ Page 2 of 3
ADOPTED this ___ day of ______, 2020.
ATTEST:APPROVED:
City Secretary Mayor
APPROVED:
City Attorney
Page 83 of 86
Resolution No.______________ Page 3 of 3
EXHIBIT A
BRAZOS COUNTY TRANSPORTATION VISION
Page 84 of 86
Page 85 of 86
Page 86 of 86