HomeMy WebLinkAbout12/19/2019 - Minutes - Planning & Zoning CommissionDecember 19, 2019 P&Z Meeting Minutes Page 1 of 5
MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting December 19, 2019 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
College Station, Texas
COMMISSIONERS PRESENT: Jane Kee, Jeremy Osborne, Dennis Christiansen, Elizabeth Cunha, Joe Guerra COMMISSIONERS ABSENT: Bill Mather, Casey Oldham CITY COUNCIL MEMBERS PRESENT: Dennis Maloney CITY STAFF PRESENT: Jennifer Prochazka, Carol Cotter, Alaina Chafin, Justin Golbabai, Erika Bridges, Laura Gray, Jade Broadnax, Jason Schubert, Anthony Armstrong, Alma Guerra, Elizabeth Pedersen, Leslie Whitten, Natalie Ruiz, Joshua Packard, and Kristen Hejny
1. Call Meeting to Order
Chairperson Kee called the meeting to order at 6:00 p.m.
2. Pledge of Allegiance
3. Hear Citizens
No citizens spoke. 4. Consent Agenda
4.1 Consideration, discussion, and possible action to approve meeting minutes. *December 5, 2019 4.3 Presentation, discussion, and possible action regarding a Final Plat for Cottagewood Subdivision, Block 1, Lot 1 and Block 2, Lot 1 consisting of two residential lots on approximately 36.9 acres located at 5400 Raymond Stotzer Parkway, located approximately 800 fee northwest of the intersection of Raymond Stotzer Parkway and White Creek Road. Case #FP2019-000021 Commissioner Christiansen motioned to approve the Consent Agenda. Commissioner Osborne seconded the motion, motion passed (5-0). Regular Agenda 5. Consideration, discussion and possible action on items removed from the Consent Agenda by Commission Action.
No items were removed.
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6. Informational
6.1 Discussion of new development applications submitted to the City.
New Development Link: www.cstx.gov/newdev
There was no discussion.
6.2 Discussion of Minor and Amending Plats approved by Staff.
*Final Plat ~ Minor Plat ~ Southside Plaza Addition Block 1, Lot 1 ~ Case #FPCO2019-000005
*Final Plat ~ Minor Plat ~ Holleman & Welsh Addition Block 1, Lots 4R & 5R ~ Case
#FPCO2019-000012
6.3 Presentation and discussion regarding the 2019 P&Z Plan of Work.
There was no discussion.
6.4 Presentation and discussion regarding an update of planning performance measures as part of the 2019 P&Z Plan of Work.
Land Development Planning Administrator Chafin presented the Planning & Development Services performance measures for the 2019 Fiscal Year including PAC Meetings and Surveys, post approval developmental surveys and approval processes.
Commissioner Osborne asked for the reasoning behind Site Plans and Final Plats having a longer review period this past year compared to Comprehensive Plan Amendments and Preliminary Plans.
Land Development Planning Administrator Chafin clarified that there have been several new staff
members and some large preliminary plans submitted for review, which take significantly longer to review.
Chairperson Kee asked if collecting this information and data benefits staff.
Long Range Planning Administrator Golbabai stated that this has allowed staff to streamline process and look at developments as a whole. Mr. Golbabai also stated that staff is refining processes and procedures as they work on projects.
Commissioner Cunha asked for clarification on the average case time in weeks.
6.5 Presentation and discussion regarding public hearing notification distances.
Staff Planner Broadnax presented the public hearing notification distances, processes and research findings to the Commission.
Chairperson Kee asked if all cities included in the research were consistent in measuring in distance.
Staff Planner Broadnax stated that distance was measured in the same manner as College Station.
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Chairperson Kee asked if other cities have encountered legal issues for going beyond the legal
minimum notification distance.
Staff Planner Broadnax stated that this information from other cities came back inconclusive.
Commissioner Guerra asked what information the presented financial analysis is based on.
Staff Planner Broadnax stated that the financial findings are based on postage costs using data extending the notification boundaries to 300 feet, 500 feet and 1,000 feet.
Commissioner Guerra suggested tying the notification boundaries into the Thoroughfare Context
Map so that boundaries are not arbitrary.
Chairperson Kee asked if there were staff discussion regarding tying the notification boundaries to the context map.
Staff Planner Braodnax stated that if changes were desired, staff’s general consensus was that the boundary be consistent and easy to follow, involving a city wide increase in distance.
Commissioner Cunha suggested adding additional signage to properties.
6.6 Presentation and discussion regarding the P&Z Calendar of Upcoming Meetings:
*Thursday, January 2, 2020 ~ P&Z Meeting ~ Council Chambers ~ 6:00 P.M.
*Thursday, January 9, 2020 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 P.M. & Regular 6:00 P.M. (Liaison – Cunha)
*Thursday, January 16, 2020 ~ P&Z Meeting ~ Council Chambers 6:00 P.M.
*Thursday, January 23, 2020 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 P.M. & Regular 6:00 P.M. (Liaison – Christiansen)
6.7 Presentation and discussion regarding an update on the following items:
*An Annexation for approximately three acres located at 14565 FM 2154. The Planning & Zoning Commission heard this item on November 21, 2019, and voted (6-0) to recommend approval. The City Council heard this item on December 10, 2019, and voted (7-0) to approve the request.
*A Comprehensive Plan Amendment for approximately 1.7 acres from Suburban Commercial to General Commercial located at 12925 FM 2154. The Planning & Zoning Commission heard this item on November 21, 2019, and voted (6-0) to recommend approval. The City Council heard this item on December 10, 2019, and voted (7-0) to approve the request.
*A Rezoning for approximately .8 acres located at 12925 FM 2154 from C3 Light Commercial & R Rural to GC General Commercial & SC Suburban Commercial. The Planning & Zoning Commission heard this item on November 21, 2019, and voted (6-0) to recommend approval. The City Council heard this item on December 10, 2019, and voted (7-0) to approve the request.
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6.8 Discussion and review regarding the following meetings: Design Review Board, BioCorridor
Board, Comprehensive Plan Evaluation Committee.
There was no discussion.
7. Presentation, discussion, and possible action regarding waiver requests to the Unified Development
Ordinance Section 8.3.G.2 ‘Blocks’ and section 8.J.2 ‘Access Ways’ and a presentation, discussion, and possible action regarding a Preliminary Plan for The Midtown Business Park on approximately 600.2 acres, general located on the east side of S.H. 6 Frontage Road, approximately 4,400 feet
north of William D. Fitch Parkway. Case #PP2019-000008 Land Development Planning Administrator Chafin presented the waiver requests and preliminary plan to the Commission, recommending approval. Commissioner Guerra asked for the end user on the property. Land Development Planning Administrator Chafin stated that an end user is not known at this time. Commissioner Guerra confirmed that this area has its own district plan.
Director of Economic Development Ruiz stated that there is a Midtown Master Plan adopted for the business park.
Commissioner Guerra spoke of concern on a proposed change in the area’s roadway containing no intersections or access points.
Land Development Planning Administrator Chafin stated if the block were to be broken the Unified Development Ordinance (UDO) does not require roads to be extended into floodplain. Director of Planning & Development Prochazka stated that the park area along Rock Prairie Road is currently site planned potentially precluding a road connection. In addition, because of the extent of floodplain and floodway there may not be benefit comparable to the cost. Director of Economic Development Ruiz stated that on Sub district A, the City of College Station will provide block length breaks at the time of site plan.
Commissioner Osborne motioned to approve the waiver requests and preliminary plan as submitted, stating all criteria have been met. Commissioner Guerra seconded the motion, motion passed (5-0).
8. Public Hearing, presentation, discussion and possible action to consider a 1,270 square foot expansion of an existing bar located at 650 William D. Fitch Parkway, generally located on the southwest corner of Arrington Road and William D. Fitch Parkway. Case #CUP2019-000001 (Note: Final action of this item will be considered at the January 9, 2020 City Council Meeting – Subject to change.)
Senior Planner Grey presented the Conditional Use Permit to the Commission, recommending approval.
Chairperson Kee clarified that the 1,270 square feet expansion is vacant space at this time.
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Senior Planner Grey confirmed that the space is currently vacant and meant to accommodate
growth. Chairperson Kee opened the public hearing.
No on spoke.
Chairperson Kee closed the public hearing.
Commissioner Christiansen motioned to recommend approval of the Conditional Use Permit. Commissioner Osborne seconded the motion, motion passed (5-0).
9. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 10. Adjourn
The meeting adjourned at 7:06 p.m. Approved: Attest: ______________________________ ________________________________
Jane Kee, Chairman Kristen Hejny, Admin Support Specialist Planning & Zoning Commission Planning & Development Services