HomeMy WebLinkAbout11/12/2019 - Special Agenda Packet - City CouncilCity Council Special Meeting
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
Council Chambers4:00 PMTuesday, November 12, 2019
1. Call meeting to order.
Speaker Protocol: An individual who wishes to address the City Council regarding any item
on the Special Agenda other than those items posted for Executive Session shall register
with the City Secretary prior to the meeting being called to order. Registration forms are
available in the Office of the City Secretary and in the lobby. Upon stepping to the podium
the speaker must state their name and city of residence, including the state of residence if
the city is located out of state. Speakers are encouraged to identify their College Station
neighborhood or geographic location. An individual speaking on a Consent Agenda item on
the Workshop agenda may not speak on that item at the Regular Meeting on the same day .
Each speaker’s remarks are limited to three (3) minutes. An individual speaking on multiple
Consent Agenda items must speak on all items when the speaker is called to the podium .
An individual speaking on multiple Consent Agenda items will have three (3) minutes to
speak on the first item and one (1) additional minute to speak per each additional item
regardless of the number of items they wish to address. Any speaker addressing the
Council through the use of a translator may speak for six (6) minutes and in the case of
Consent Agenda items an additional two (2) minutes per item. An individual may speak for
ten (10) minutes on behalf of a group of five (5) or more. The five (5) or more individuals
must sign the registration form and must be present when the speaker is introduced. Those
signing may not speak individually. A speaker who wishes to include computer -based
information while addressing the Council must provide the electronic file to the City
Secretary by noon on the day of the Council meeting. During each speaker ’s remarks a
timer light will change from green to yellow when there is thirty seconds remaining. The
speaker must conclude their remarks when the timer light changes from yellow to red.
2. Executive Session is closed to the public and will be held in the Administrative
Conference Room. The open meeting will resume no earlier than 5:00 pm.
Personnel {Gov’t Code Section 551.074};
Possible action. The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer. After executive session
discussion, any final action or vote taken will be in public. The following public officer (s)
may be discussed:
a. City Attorney
b. City Manager
c. Council Self Evaluation
Page 1 College Station, TX Printed on 11/8/2019
November 12, 2019City Council Special Meeting Meeting Agenda - Final
3. Reconvene from Executive Session and take action, if any.
Consent Agenda
During this time an individual may address the City Council on any Consent Agenda item.
4. Presentation, discussion, and possible action on consent agenda items which consists
of ministerial or "housekeeping" items required by law. Items may be removed from the
consent agenda by majority vote of the Council.
Presentation, discussion, and possible action on approval of the 2019
Property Tax Roll in the amount of $52,020,670.30.
19-05664a.
Sponsors:Leonard
C2 2019 Levy
City CS Levy Letter 2019
Attachments:
Presentation, discussion, and possible action approving a resolution
authorizing expenditures to the Aggieland Humane Society, Inc. in the
amount of $261,600.
19-05674b.
Sponsors:Leonard
Animal Shelter ResolutionAttachments:
Presentation, discussion, and possible action on approving the budget
of Easterwood Airport and presentation, discussion, and possible
action on a funding agreement between the City of College Station and
the Easterwood Airport for FY20 in the amount of $145,000.
19-05684c.
Sponsors:Leonard
Easterwood Airport Budget FY20Attachments:
Presentation, discussion, and possible action on approving the budget
of the Arts Council of the Brazos Valley, and; presentation, discussion,
possible action on approving the agreement between the City of
College Station and the Arts Council of the Brazos Valley for
operations and maintenance FY20 totaling $325,000.
19-05694d.
Sponsors:Leonard
Arts Council FY20 Budget.pdfAttachments:
Presentation, discussion, and possible action on approving the budget
of the Bryan/College Station Chamber of Commerce and presentation,
discussion, and possible action on a funding agreement between the
City of College Station and the Bryan /College Station Chamber of
Commerce for FY20 in the amount of $25,000.
19-05704e.
Sponsors:Leonard
Page 2 College Station, TX Printed on 11/8/2019
November 12, 2019City Council Special Meeting Meeting Agenda - Final
Chamber of Commerce FY20 BudgetAttachments:
Presentation, discussion, and possible action on approving the
agreement between the City of College Station and the Arts Council of
the Brazos Valley for FY20 in the amount of $397,976 for Affiliate
funding and art and tourism marketing.
19-05714f.
Sponsors:Leonard
ACBV_AffiliateFundingMemo_FY20_CS
Arts Council FY20 Budget
Attachments:
Presentation, discussion, and possible action on a funding agreement
between the City of College Station and College Station Noon Lions
Club for FY20 in the amount of $17,500.
19-05724g.
Sponsors:Leonard
Presentation, discussion, and possible action on a funding agreement
between the City of College Station and the Brazos Valley Economic
Development Corporation (BVEDC) for FY20 in the amount of
$350,000.
19-05734h.
Sponsors:Leonard
Presentation, discussion, and possible action on approving the budget
of Experience Bryan College Station (EBCS); and presentation,
discussion, and possible action on a tri -party funding agreement
between the City of College Station, City of Bryan and Experience
Bryan College Station for FY20 in the amount of $2,561,073, with the
College Station portion being $1,962,904 and the Bryan portion being
$598,169.
19-05744i.
Sponsors:Leonard
Experience BCS FY20 Proposed BudgetAttachments:
Presentation, discussion, and possible action on approving a funding
agreement between the City of College Station and Keep Brazos
Beautiful for FY20 in the amount of $49,190.
19-05754j.
Sponsors:Leonard
Presentation, discussion, and possible action on approving a funding
agreement between the City of College Station and Experience Bryan
College Station (EBCS) for FY20 in the amount of $669,114 to
administer the Experience Bryan College Station Grant Program.
19-05764k.
Sponsors:Leonard
Presentation, discussion, and possible action on approving the budget
of the Memorial for all Veterans of the Brazos Valley; and presentation,
discussion, and possible action on a funding agreement between the
19-05774l.
Page 3 College Station, TX Printed on 11/8/2019
November 12, 2019City Council Special Meeting Meeting Agenda - Final
City of College Station and the Memorial for All Veterans of the Brazos
Valley for FY20 in the amount of $25,000.
Sponsors:Leonard
Veterans Memorial FY20 BudgetAttachments:
Presentation, discussion, and possible action on approval of a
Resolution authorizing banners for the annual Christmas Parade.
19-05794m.
Sponsors:Prochazka
Resolution
Location Map
Attachments:
Presentation, discussion, and possible action on approving the award
of an annual contract for gasoline and diesel fuel to Fikes Wholesale
Inc. for the amount of $1,400,000.
19-05804n.
Sponsors:Leonard
20300031 Fike WholesaleAttachments:
Presentation, discussion, and possible action on the renewal of an
Annual Price Agreement for the purchase of Electric Distribution
Poles, to Techline INC. The electrical distribution poles will be
maintained in electrical inventory and expended as necessary. The
total recommended renewal is for an amount not to exceed $912,608.
19-05814o.
Sponsors:Leonard
19300145R1 Techline Inc Contract Renewal 100719Attachments:
Presentation, discussion, and possible action on the renewal of the
award of RFP No. 18-001 for the purchase of City Branded uniforms
(T-Shirts, Caps, and Polos) for Parks athletic programs and for other
city departments with C.C. Creations for $65,000 and M&M Apparel
for $65,000 for combined annual estimated expenditures of $130,000.
19-05784p.
Sponsors:Leonard
1830085R1 M&M Executed
18300084R2 CC Creations Executed
Attachments:
Presentation, discussion, and possible action regarding the approval of
contract #19300814 with AESI, Inc. in the amount not to exceed
$292,973.00 for three years for NERC compliance consulting.
19-05934q.
Sponsors:Crabb
Presentation, discussion, and possible action on a resolution
authorizing the City Manager or designee as authorized officials to
execute documents necessary for the release of grant funds from the
Office of the Governor Homeland Security Division for police bomb
19-05954r.
Page 4 College Station, TX Printed on 11/8/2019
November 12, 2019City Council Special Meeting Meeting Agenda - Final
squad EOD enhancements and presentation, discussion, and possible
action on a resolution authorizing the City Manager or designee as
authorized officials to execute documents necessary for the release of
grant funds from the Office of The Governor from The U .S. Department
of Justice’s Edward Byrne Memorial Justice Assistance Grant (JAG)
Program for Police Patrol Bicycles.
Sponsors:Fleeger
3740601 OOG EOD Resolution
3790001 OOG JAG Resolution Patrol Bikes
Attachments:
Presentation, discussion, and possible action regarding a Resolution
Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt relating to capital vehicle purchases.
19-05984s.
Sponsors:Leonard
Vehicle Revolver DRR FY20Attachments:
Presentation, discussion, and possible action regarding approval of the
City’s participation in an interlocal cooperative purchasing program
with National Cooperative Purchasing Alliance (NCPA) and
authorization for the City Manager to execute an Interlocal Agreement
with the cooperative’s lead agency.
19-06044t.
Sponsors:Leonard
Interlocal Agreement(NCPA)Attachments:
Presentation, discussion, and possible action regarding approval of
the first one year renewal of the athletic field maintenance materials
agreements with BWI Companies and Helena Agri for a total not to
exceed $188,360.95 with the following breakdown: BWI Companies
$97,498.87 and Helena Agri $90,862.08.
19-05874u.
Sponsors:Schmitz
1930096R1-BWI Signed
1930097R1-Helena Signed
19300097R1
Attachments:
5. Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on November 8, 2019 at 5:00 p.m.
Page 5 College Station, TX Printed on 11/8/2019
November 12, 2019City Council Special Meeting Meeting Agenda - Final
_____________________
City Secretary
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano
al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
Page 6 College Station, TX Printed on 11/8/2019
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0566 Name:Approval of the 2019 Property Tax Roll
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approval of the 2019 Property Tax Roll in the amount
of $52,020,670.30.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:C2 2019 Levy
City CS Levy Letter 2019
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approval of the 2019 Property Tax Roll in the amount of
$52,020,670.30.
Recommendation(s):Staff recommends approval of the 2019 Property Tax Roll in the amount of
$52,020,670.30.
Summary:Section 26.09 (e)of the Texas Property Tax Code mandates formal approval of the Tax
Roll by the City Council as the final step in the process of establishing the tax roll for the new year.The
tax roll consists of the Maintenance and Operations levy and the Interest and Sinking fund levy.
The tax roll that will be generated by the tax rate of $0.534618 per $100 assessed valuation is
$52,020,670.30. This tax rate was adopted by the City Council on September 26, 2019.
Budget & Financial Summary:See above
Reviewed and Approved by Legal:N/A
Attachments:
1.Letter from Tax Assessor Collector
2.2019 Levy Totals
College Station, TX Printed on 11/8/2019Page 1 of 1
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Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct.
Bryan, TX 77802
979-775-9930
979-775-9938 - Fax
October 9, 2019
Honorable Karl Mooney
Mayor
City of College Station
P.O. Box 9960
College Station, TX 77842
RE: Certification of 2019 Levy
Dear Mayor Mooney:
Please place approval of the 2019 tax levy on the next College Station City Council
agenda. Enclosed with this correspondence is the calculated 2019 levy for the City of
College Station.
Approval of the Levy is the final step in the creation of the tax rolls for College Station.
Please contact me if you have any questions concerning the information.
Respectfully,
Kristeen Roe
Kristeen Roe, CTA, PCC
Tax Assessor/Collector
Brazos County, Texas
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0567 Name:Authorize Aggieland Humane Society, Inc. Funding
Resolution
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action approving a resolution authorizing expenditures to the
Aggieland Humane Society, Inc. in the amount of $261,600.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Animal Shelter Resolution
Action ByDate Action ResultVer.
Presentation, discussion, and possible action approving a resolution authorizing expenditures to the Aggieland
Humane Society, Inc. in the amount of $261,600.
Relationship to Strategic Goals:
1.Core Services and Infrastructure
Recommendation(s):Staff recommends approval of the resolution funding in the amount of $261,600 to the
Aggieland Humane Society, Inc.
Summary:On September 26, 2019 Council approved the FY20 budget, which included funding for the
Aggieland Humane Society, Inc. An Animal Shelter Services Agreement, contract number 14-011, for services
provided by the Aggieland Humane Society, Inc. was approved on September 26, 2013.
The FY20 funding level is based on the animal shelter determination of the estimated cost to the City of
College Station for providing the contracted services.
Budget & Financial Summary:Funds are available and budgeted in the General Fund for this agreement.
Payments are made in the amount of $261,600.00, to be payable in 12 equal installments of $21,800.00.
Legal Review: Yes
Attachments:
1.Resolution
College Station, TX Printed on 11/8/2019Page 1 of 1
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RESOLUTION NO.___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS
AUTHORIZING ANNUAL EXPENDITURE TO THE AGGIELAND HUMANE SOCIETY, INC. FOR
ANIMAL SHELTER SERVICES PROVIDED TO THE CITY OF COLLEGE STATION BY THE AGGIELAND
HUMANE SOCIETY, INC.
WHEREAS the City of College Station entered into an Agreement for Animal Shelter Services
with the Aggieland Humane Society, Inc. on September 26, 2013.
WHEREAS Article 5 of the Agreement says the City shall pay a fee for Animal Shelter Services to
be established annually by separate resolution; now, therefore,
BE IT RESOLVED by the City Council of the City of College Station, Texas:
Part 1: That the City Council of the City of College Station authorize the expenditure for
Fiscal Year 2019-2020 in the amount of $261,600.00, to be payable in 12 equal
installments of $21,800.00.
Part 2: That funds are budgeted and available in the Fiscal Year 2019-2020 Approved
Budget in the General Fund.
Part 3: That this resolution is to be effective for the 2019-2020 Fiscal Year from October
1, 2019 – September 30, 2020.
Part 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this _________ day of _____________________, A.D. 2019.
ATTEST: APPROVED:
______________________________ ____________________________
City Secretary Mayor
APPROVED:
______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0568 Name:Easterwood Airport Budget and Funding Agreement
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the budget of Easterwood Airport and
presentation, discussion, and possible action on a funding agreement between the City of College
Station and the Easterwood Airport for FY20 in the amount of $145,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Easterwood Airport Budget FY20
Action ByDate Action ResultVer.
Presentation,discussion,and possible action on approving the budget of Easterwood Airport and
presentation,discussion,and possible action on a funding agreement between the City of College Station and
the Easterwood Airport for FY20 in the amount of $145,000.
Recommendation(s):Staff recommends approval of the Easterwood Airport budget and the funding
agreement for FY20.
Summary:As part of the 2019-2020 budget process the City Council approved funding for Easterwood Airport
from the Hotel Occupancy Tax Fund.
The mission of Easterwood Airport is to provide a gateway to the world for the students,faculty,and the staff
of Texas A&M University,and the citizens of the Research Valley.Easterwood Airport fulfills this mission by
operating commercial and general aviation terminals and airfield to the highest standards of the University,
the Federal Aviation Administration and the Transportation Security Administration.The budget for
Easterwood Airport would function as payment to the Airport in recognition of expenses it incurs in its
ongoing efforts to support tourism in the City of College Station.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
Hotel Tax Fund budget.A total of $145,000 is to be used for athletic events marketing,advanced targeting
networks, marketing, digital development/online presence, and media production.
State law requires that the City Council adopt the budget of any organization that is to be funded through the
Hotel Occupancy Tax funds.
Legal Review: Yes
Attachments:
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0568,Version:1
1.Easterwood Airport Budget (available in City Secretary’s Office)
2.Easterwood Airport Funding Agreement (available in City Secretary’s Office)
College Station, TX Printed on 11/8/2019Page 2 of 2
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REVENUE:
City of College Station Hotel Tax
Funding 145,000$
TOTAL REVENUE 145,000$
EXPENSES:
Athletic Event Marketing 35,000
Advance Targeting Networks 40,000
Marketing 40,000
Digital Development/Online Presence 15,000
Media Production 15,000
TOTAL EXPENSES 145,000$
EASTERWOOD AIRPORT LLC
HOTEL TAX FUNDED BUDGET
FISCAL YEAR 2020
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0569 Name:Operations & Maintenance Funding Agreements
with Arts Council of Brazos Valley
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the budget of the Arts Council of the
Brazos Valley, and; presentation, discussion, possible action on approving the agreement between the
City of College Station and the Arts Council of the Brazos Valley for operations and maintenance
FY20 totaling $325,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Arts Council FY20 Budget.pdf
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving the budget of the Arts Council of the Brazos Valley,
and; presentation, discussion, possible action on approving the agreement between the City of College Station
and the Arts Council of the Brazos Valley for operations and maintenance FY20 totaling $325,000.
Recommendation(s):Staff recommends approval of the Arts Council budget and funding agreements for
FY20.
Summary: As part of the 2019-2020 budget process the City Council approved operations and maintenance
funding for the Arts Council of Brazos Valley in the amount of $35,000 from the General Fund and $290,000
from the Hotel Tax Fund.
The Arts Council maintains a longstanding role to evaluate and administrate arts, culture and heritage grant
proposals that originate in Bryan/College Station. Arts Council is also focused on making the arts more visible
in our community, making more funding available for the arts, attracting more visitors to the Brazos Valley, and
increasing the economic impact of the arts.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
General Fund budget and Hotel Tax Fund. A total of $100,000 will be paid for operations and maintenance. A
total of $225,000 shall be paid by reimbursement for purchase of the new Arts and Visitor Facility. Agency
shall submit an invoice to the City requesting payment with receipts attached for reimbursement.
State law requires that the City Council adopt the budget of any organization that is to be funded through
Hotel Tax revenue.
Attachments:
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0569,Version:1
1.Arts Council of the Brazos Valley Budget
2.Arts Council of the Brazos Valley General Fund Funding Agreement (available in City Secretary’s
Office)
Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement (available in City Secretary’s Office)
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Total
Revenue
430 Contributed Income 62,500.00
431 Membership Dues
431.1 Individual Membership 10,000.00
431.2 Affliates Membership 4,000.00
431.3 Business Membership 17,000.00
Total 431 Membership Dues $ 31,000.00
432 Fundraising Events
4324 Celebrate the Arts 140,000.00
4325 Boots & BBQ 10,000.00
4326 Empty Bowls, Jr.13,000.00
4327 Celebrate the Arts Scholarship 15,000.00
Total 432 Fundraising Events $ 178,000.00
433 Government Grants
4331 College Station 35,000.00
4332 College Station HOT 687,976.00
4332-1 COCS HOT Reimbursements 3,000.00
4333 Bryan HOT 180,000.00
4333-1 COB HOT Reimbursements 600.00
4334 Brazos County 8,000.00
4335 TCA 20,000.00
4336 Navasota HOT 28,800.00
Total 433 Government Grants $ 963,376.00
434 Foundation & Trust Grants 5,000.00
Total 430 Contributed Income $ 1,239,876.00
440 Program Service Revenue
440.1 Red Wasp 2,000.00
440.2 Classes 1,600.00
440.3 Camps 8,500.00
440.4 Community Festival 4,000.00
440.6 Artist Call for Entry 1,700.00
440.7 Special Exhibits 30,000.00
Total 440 Program Service Revenue $ 46,100.00
450 Other Revenue
450.1 Miscellaneous Revenue 50.00
450.2 Investments 2,000.00
450.3 Rentals 17,500.00
Total 450 Other Revenue $ 19,550.00
46000 Merchandise Sales 8,000.00
Total Revenue $ 1,313,526.00
Gross Profit $ 1,313,526.00
The Arts Council of Brazos Valley
Budget - FY 2020
October 2019 - September 2020
Expenditures
600 Awards and Grants
601 Awards & Grants-Organizations 467,976.00
601-1 Returned Grants 3,600.00
Total 601 Awards & Grants-Organizations $ 471,576.00
602 Awards & Grants-Individuals 15,000.00
Total 600 Awards and Grants $ 486,576.00
610 Salaries and Related Expenses
611 Salaries & Wages 260,000.00
612 IRA Employer Contributions 7,800.00
614 Payroll taxes & fees 20,352.00
615 Sales Commission 1,050.00
Total 610 Salaries and Related Expenses $ 289,202.00
620 Fees for Services
621 Accounting Fees 20,000.00
622 Legal Fees 20,000.00
624 Marketing Intern Fees 10,500.00
Total 620 Fees for Services $ 50,500.00
630 Advertising, Printing, Promo.56,000.00
631 Programs
6312 ART for Life 13,500.00
6313 Texas Gallery 12,000.00
6314 Camps 5,100.00
6315 Community Festivals 400.00
6316 Public Art 4,000.00
6317 Classes 1,500.00
6318 Special Exhibits 30,000.00
6319 Red Wasp 2,000.00
6320 Artist Connect 7,000.00
6325 Programs-Other 7,000.00
6327 Empty Bowls, Jr.6,500.00
6328 Artist in Residence 9,100.00
Total 631 Programs $ 98,100.00
632 Fundraising
6324 Celebrate the Arts 45,000.00
6329 Boots & BBQ 3,000.00
6330 Fundraising - Other 5,500.00
Total 632 Fundraising $ 53,500.00
640 Office Expenses 4,000.00
641 Postage, Mailing Service 700.00
Total 640 Office Expenses $ 4,700.00
650 Information Technology 5,700.00
660 Occupancy
662 Security 1,000.00
663 Janitorial 10,800.00
6635 Repairs & Maintenance 10,000.00
664 Pest Control 500.00
665 Utilities 20,000.00
667 Mortgage Interest 39,000.00
Total 660 Occupancy $ 81,300.00
661 Facilities & Equipment Rental 1,980.00
669 Property Purchase 280,800.00
670 Mileage
671 Travel & In-Region Mileage 1,800.00
Total 670 Mileage $ 1,800.00
680 Insurance 12,000.00
690 Other expenses
691 Bank Charges 2,496.00
6911 Investment Losses 600.00
694 Memberships and Dues 1,400.00
695 Training & Development 4,500.00
697 Artist Commission 5,600.00
699 Other Costs 1,000.00
Total 690 Other expenses $ 15,596.00
Total Expenditures $ 1,437,754.00
Net Operating Revenue -$ 124,228.00
Net Revenue -$ 124,228.00
Thursday, Mar 28, 2019 05:56:40 AM GMT-7 - Accrual Basis
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0570 Name:Bryan/College Station Chamber of Commerce
Budget and Funding Agreement
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the budget of the Bryan/College Station
Chamber of Commerce and presentation, discussion, and possible action on a funding agreement
between the City of College Station and the Bryan/College Station Chamber of Commerce for FY20 in
the amount of $25,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Chamber of Commerce FY20 Budget
Action ByDate Action ResultVer.
Presentation,discussion,and possible action on approving the budget of the Bryan/College Station Chamber
of Commerce and presentation,discussion,and possible action on a funding agreement between the City of
College Station and the Bryan/College Station Chamber of Commerce for FY20 in the amount of $25,000.
Recommendation(s):Staff recommends approval of the Bryan/College Station Chamber of Commerce budget
and the funding agreement for FY20.
Summary:As part of the 2019-2020 budget process the City Council approved funding for the Bryan/College
Station Chamber of Commerce in the amount of $25,000 from the Hotel Occupancy Tax Fund.
The Chamber of Commerce continues to promote,advocate and refer the City of College Station as tourism,
sporting event and meeting place destination through numerous media sources,radio,television and print.
Chamber staff also travels to other areas of the state to promote College Station and the many meetings,
activities and events held annually within the community.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
Hotel Tax Fund budget.A total of $25,000 is to be used for offseting a portion of the costs of the annual
Economic Outlook Conference,and the Annual Chamber of Commerce banquet which are held at a local hotel
and conference center.
State law requires that the City Council adopt the budget of any organization that is to be funded through the
Hotel Occupancy Tax funds.
Attachments:
1.Bryan/College Station Chamber of Commerce Budget
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0570,Version:1
2.Bryan/College Station Chamber of Commerce Funding Agreement (available in City Secretary’s
Office)
College Station, TX Printed on 11/8/2019Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0571 Name:Affiliate Funding, and Arts and Tourism Annual
Marketing Funding Agreement with Arts Council of
the Brazos Valley
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the agreement between the City of
College Station and the Arts Council of the Brazos Valley for FY20 in the amount of $397,976 for
Affiliate funding and art and tourism marketing.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:ACBV_AffiliateFundingMemo_FY20_CS
Arts Council FY20 Budget
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving the agreement between the City of College Station
and the Arts Council of the Brazos Valley for FY20 in the amount of $397,976 for Affiliate funding and art and
tourism marketing.
Recommendation(s):Staff recommends approval of the Arts Council Affiliate funding, marketing and public
arts support funding agreement for FY20.
Summary: As part of the 2019-2020 budget process, the City Council approved funding for the Arts Council of
the Brazos Valley from the Hotel Tax Fund in the amount of $362,476 to be used for Affiliate funding, and
$35,500 for Arts Tourism Marketing.
As part of the 2019-2020 budget process, the City Council also approved $35,000 from the General Fund and
$290,000 from Hotel Tax Fund for operations and maintenance of the Arts Council.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
Hotel Tax Fund Budget in the amount of $397,976. State law requires that the City Council adopt the budget of
any organization that is to be funded through Hotel Tax revenue. Arts Council budget was presented for
approval with the operations and maintenance funding agreement consent agenda item.
Legal Review: Yes
Attachments:
1.Arts Council of the Brazos Valley Affiliate and Annual Program and Marketing Funding Agreement
(Available in City Secretary's Office)
2.Arts Council Affiliate Funding Memorandum
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0571,Version:1
College Station, TX Printed on 11/8/2019Page 2 of 2
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1
To: Bryan Woods, City Manager
From: Mary Ellen Leonard, Finance Director
Date: October 24, 2019
Subject: FY20 Arts Council Affiliate Funding
As part of the FY20 Budget Process, The Arts Council has requested the Council approved funding
in the amount of $362,476 from the Hotel Tax Fund for Arts Council of Brazos Valley (ACBV)
Affiliates. These funds are distributed by the Arts Council through a process set in place by its
Annual Program and Marketing Grant Selection Committee which met August 9th, 2019. The ACBV
grant program is designed to provide its Affiliate organizations with financial support for projects
that make a significant contribution toward the promotion of arts and culture in the Brazos Valley
and directly enhance and promote tourism and the convention & hotel industry. For FY20 a total
of 17 Affiliates submitted grant applications, requesting a total of $544,682 in funding. These
grant applications were reviewed by a Grant Review Panel that consisted of ACBV Staff, City of
College Station citizens at large, Hotel & Convention industry professionals, and City of College
Station staff.
Each affiliate grant application was scored by the Grant Review panel based upon the Hotel
Impact, Artistic and Program Merit, Capability & Fiscal Health, and Support of the Mission of the
Arts Council demonstrated by the application. Upon reviewing and scoring the applications, the
Grant Review Panel made funding recommendations for each application and has submitted
those recommendations to the Arts Council Board of Directors for approval and recommendation
to the City of College Station. On September 3, 2019 the ACBV Board reviewed and approved the
recommendations that total the budgeted $362,476 in approved funding from the City of College
Station.
The following is a brief overview of each Affiliate and the grant amount recommended for funding
through this process for FY20.
Ballet Brazos – FY20 Grant Amount $21,764; FY19 Grant Amount $18,000
Ballet Brazos began in 2012 as collaborative effort between multiple dance studios to produce
The Nutcracker Ballet. Over a period of 3 years, a small cadre of volunteers and dance
instructors worked to create this annual performance. The mission of Ballet Brazos is to instruct,
educate and enrich young people and their audiences through the art of dance, and provide
quality classical ballet performances for the community. These performances provide an
opportunity to showcase local talent, cultivate an appreciation for the arts, and inspire the next
generation of dancers. For FY20, the Ballet is planning to add an additional performance of the
Nutcracker Ballet.
2
Brazos Educational Radio (KEOS FM) – FY20 Grant Amount $1,100; FY19 Grant Amount $1,260
KEOS is a listener-sponsored, commercial-free, nonprofit all volunteer community radio station
for the Brazos Valley. KEOS provides musical, cultural and information programming and events
that celebrates and expresses the diversity of the community. Funding will be used to pay the
performing artists and promote the Lone Star Music Series concert to a tourism audience
outside the Bryan/College Station area. The concert is scheduled to take place in summer 2020.
Brazos Valley African American Museum – FY20 Grant Amount $5,450; FY19 Grant Amount
$5,450
The Brazos Valley African American Museum hosts events and exhibits that provide
opportunities to learn more about African American culture and history. Funding will be used to
sponsor the African American Museum appreciation banquet at the Hilton in College Station.
Brazos Valley Chorale – FY20 Grant Amount $16,200; FY19 Grant Amount $15,528
The Brazos Valley Chorale hosts a series of unique choral experiences with various concerts
scheduled for 2019-2020. Funding will be used for marketing to targeted audiences in Waco,
Houston, and across the state, as well as artistic fees and program services for concerts.
Brazos Valley Museum of Natural History – FY20 Grant Amount $7,000; FY19 Grant Amount
$6,000
The Brazos Valley Museum of Natural History promotes natural and cultural history through the
presentation of exhibits, educational programs, and preserving cultural artifact and natural
specimen collections. Funding will be used for marketing and programming support for
Boonville Days, the Chuck Wagon Cook-off, and their annual exhibitions.
Brazos Valley Symphony Orchestra – FY20 Grant Amount $57,500; FY19 Grant Amount
$55,000
The Brazos Valley Symphony Society maintains a symphony of high artistic standards and
promotes the musical arts for cultural and educational purposes. The Symphony Society will
host eight (8) funded programs and events in FY20, impacting approximately 30,000 people.
Included is the Premiere Market event at the Brazos County Expo, support of annual concert
programs, and a performance at the Noon Lions Club’s Independence Day Celebration at the
George Bush Presidential Library. Marketing for all programs is also included.
Brazos Valley WorldFest – FY20 Grant Amount $12,500; FY19 Grant Amount $12,500
Brazos Valley WorldFest is a two-day festival celebrating international awareness by offering
cultural displays, demonstrations, international cuisine, performances, children's crafts,
educational competitions and many other activities. Funds will be used for venue rental for their
international film series, as well as acquiring performers for the event, event insurance, and
equipment rental.
Friends of Chamber Music – FY20 Grant Amount $5,549; FY19 Grant Amount $6,000
The Friends of Chamber Music will provide five (5) free concerts and presentations of traditional
and contemporary chamber music. Live performances are attended by approximately 2,400
people. Funds will be used for artistic fees for the artists participating in all concerts, as well as
brochures and marketing for concerts.
3
George Bush Presidential Library and Museum – FY20 Grant Amount $81,166; FY19 Grant
Amount $79,701
Funding will be used for advertising and promoting the library and its rotating exhibits.
Advertisements will be placed in several media markets to target general Texas tourism as well
as new visitors affiliated with SEC schools and presidential library tourism.
MSC OPAS – FY20 Grant Amount $50,000; FY19 Grant Amount $50,000
MSC OPAS focuses on bringing high-quality arts and entertainment performances to
Bryan/College Station. Funding will be used to market the 2019-2020 season statewide, through
avenues including Texas Highways and TourTexas.com, targeting audiences in Houston, Waco,
and across Texas.
Museum of the American GI – FY20 Grant Amount $35,680; FY19 Grant Amount $35,480
The Museum of the American G.I. endeavors to preserve the memories of the American
servicemen and women through a collection of historical uniforms and equipment and
educational events. Funding is for FY20 museum programming including annual living history
events, GI Immersion camps, and exhibit build-outs, as well as marketing to tourism audiences.
StageCenter Theatre – FY20 Grant Amount $14,767; FY19 Grant Amount $15,762
StageCenter enriches the cultural base of the Brazos Valley by providing professional-quality live
theatre. Approximately 3,200 patrons are expected for performances in FY20, with
approximately 15% visiting from outside of the College Station area. Funds will be used to
secure licensing rights and promote six (6) unique shows to potential patrons outside of the
Brazos Valley. The reduction in funding just reflects a movement of some funding to City of
Bryan.
Texas A&M University (DBA Dance Science Program) – FY20 Grant Amount $4,300; FY19 Grant
Amount – did not apply
The mission of the dance program at TAMU is to educate students in the art and science of
dance. They offer a personalized approach to dance training through hands on field-based
experiences including technical production, dance science research and Pilates. Funds will be
used for programming and marketing support for an immersive and participatory dance theatre
production, taking place in spring 2020, based on the historical event of the Holocaust.
Texas A&M University (DBA Wright Gallery) – FY20 Grant Amount $15,000; FY19 Grant
Amount $15,000
The Visualization Lab’s in the Department of Architecture mission has three components:
teaching, research and outreach. To better achieve the outreach component grant funds are
focused on marketing the Wright Gallery exhibitions and annual Viz-a-Gogo event, which attract
visitors from outside of the Bryan/College Station region. The Wright Gallery provides a venue
for emerging and established artists, architects and designers of local, regional, national and
international acclaim. Featured are the works of women artists and artists from other
underrepresented groups, artists whose works promote dialogue on topics of social and cultural
importance, and artists whose work challenges conventional art practice.
4
The Children’s Museum of the Brazos Valley – FY20 Grant Amount $500; FY19 Grant Amount –
funded through City of Bryan only
The mission of the Children's Museum of the Brazos Valley is to provide a child-centered, hands-
on, interactive environment for learning and discovery. Funding will be used to support
marketing for the Brazos Valley Museum Collective’s Museum Trail Map, which will be
distributed to travel centers across Texas and neighboring states.
The Theatre Company – FY20 Grant Amount $34,000; FY19 Grant Amount $33,000
The Theatre Company presents high-quality musical productions that are suitable for family
audiences and is the only community theater devoted exclusively to presenting Broadway
musicals with a volunteer cast and crew, and a professional orchestra. Funds will be used to
support and market The Theatre Company’s year-round season of six (6) performances.
Total
Revenue
430 Contributed Income 62,500.00
431 Membership Dues
431.1 Individual Membership 10,000.00
431.2 Affliates Membership 4,000.00
431.3 Business Membership 17,000.00
Total 431 Membership Dues $ 31,000.00
432 Fundraising Events
4324 Celebrate the Arts 140,000.00
4325 Boots & BBQ 10,000.00
4326 Empty Bowls, Jr.13,000.00
4327 Celebrate the Arts Scholarship 15,000.00
Total 432 Fundraising Events $ 178,000.00
433 Government Grants
4331 College Station 35,000.00
4332 College Station HOT 687,976.00
4332-1 COCS HOT Reimbursements 3,000.00
4333 Bryan HOT 180,000.00
4333-1 COB HOT Reimbursements 600.00
4334 Brazos County 8,000.00
4335 TCA 20,000.00
4336 Navasota HOT 28,800.00
Total 433 Government Grants $ 963,376.00
434 Foundation & Trust Grants 5,000.00
Total 430 Contributed Income $ 1,239,876.00
440 Program Service Revenue
440.1 Red Wasp 2,000.00
440.2 Classes 1,600.00
440.3 Camps 8,500.00
440.4 Community Festival 4,000.00
440.6 Artist Call for Entry 1,700.00
440.7 Special Exhibits 30,000.00
Total 440 Program Service Revenue $ 46,100.00
450 Other Revenue
450.1 Miscellaneous Revenue 50.00
450.2 Investments 2,000.00
450.3 Rentals 17,500.00
Total 450 Other Revenue $ 19,550.00
46000 Merchandise Sales 8,000.00
Total Revenue $ 1,313,526.00
Gross Profit $ 1,313,526.00
The Arts Council of Brazos Valley
Budget - FY 2020
October 2019 - September 2020
Expenditures
600 Awards and Grants
601 Awards & Grants-Organizations 467,976.00
601-1 Returned Grants 3,600.00
Total 601 Awards & Grants-Organizations $ 471,576.00
602 Awards & Grants-Individuals 15,000.00
Total 600 Awards and Grants $ 486,576.00
610 Salaries and Related Expenses
611 Salaries & Wages 260,000.00
612 IRA Employer Contributions 7,800.00
614 Payroll taxes & fees 20,352.00
615 Sales Commission 1,050.00
Total 610 Salaries and Related Expenses $ 289,202.00
620 Fees for Services
621 Accounting Fees 20,000.00
622 Legal Fees 20,000.00
624 Marketing Intern Fees 10,500.00
Total 620 Fees for Services $ 50,500.00
630 Advertising, Printing, Promo.56,000.00
631 Programs
6312 ART for Life 13,500.00
6313 Texas Gallery 12,000.00
6314 Camps 5,100.00
6315 Community Festivals 400.00
6316 Public Art 4,000.00
6317 Classes 1,500.00
6318 Special Exhibits 30,000.00
6319 Red Wasp 2,000.00
6320 Artist Connect 7,000.00
6325 Programs-Other 7,000.00
6327 Empty Bowls, Jr.6,500.00
6328 Artist in Residence 9,100.00
Total 631 Programs $ 98,100.00
632 Fundraising
6324 Celebrate the Arts 45,000.00
6329 Boots & BBQ 3,000.00
6330 Fundraising - Other 5,500.00
Total 632 Fundraising $ 53,500.00
640 Office Expenses 4,000.00
641 Postage, Mailing Service 700.00
Total 640 Office Expenses $ 4,700.00
650 Information Technology 5,700.00
660 Occupancy
662 Security 1,000.00
663 Janitorial 10,800.00
6635 Repairs & Maintenance 10,000.00
664 Pest Control 500.00
665 Utilities 20,000.00
667 Mortgage Interest 39,000.00
Total 660 Occupancy $ 81,300.00
661 Facilities & Equipment Rental 1,980.00
669 Property Purchase 280,800.00
670 Mileage
671 Travel & In-Region Mileage 1,800.00
Total 670 Mileage $ 1,800.00
680 Insurance 12,000.00
690 Other expenses
691 Bank Charges 2,496.00
6911 Investment Losses 600.00
694 Memberships and Dues 1,400.00
695 Training & Development 4,500.00
697 Artist Commission 5,600.00
699 Other Costs 1,000.00
Total 690 Other expenses $ 15,596.00
Total Expenditures $ 1,437,754.00
Net Operating Revenue -$ 124,228.00
Net Revenue -$ 124,228.00
Thursday, Mar 28, 2019 05:56:40 AM GMT-7 - Accrual Basis
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0572 Name:Funding Agreement with College Station Noon Lions
Club
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on a funding agreement between the City of College
Station and College Station Noon Lions Club for FY20 in the amount of $17,500.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on a funding agreement between the City of College Station and
College Station Noon Lions Club for FY20 in the amount of $17,500.
Recommendation(s):Staff recommends approval of the funding agreement.
Summary: As part of the 2019-2020 budget process the City Council approved funding for College Station
Noon Lions Club in the amount of $17,500.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
General Fund for the total amount of $17,500. The appropriated funds shall be used to provide the “I Love
America” Fourth of July Celebration at the George Bush Presidential Library and Museum.
Legal Review: Yes
Attachments:
1.College Station Noon Lions Club Funding Agreement (Available in City Secretary’s Office)
College Station, TX Printed on 11/8/2019Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0573 Name:Funding Agreement with Brazos Valley Economic
Development Corporation
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on a funding agreement between the City of College
Station and the Brazos Valley Economic Development Corporation (BVEDC) for FY20 in the amount
of $350,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on a funding agreement between the City of College Station and
the Brazos Valley Economic Development Corporation (BVEDC) for FY20 in the amount of $350,000.
Recommendation(s):Staff recommends approval of the BVEDC funding agreement.
Summary:As part of the 2019-2020 budget process the City Council approved funding for the Brazos Valley
Economic Development Corporation in the amount of $350,000.This funding is for the provision of economic
development services for the area.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
General Fund in the total amount of $350,000.These funds are for the operations and maintenance of the
Brazos Valley Economic Development Corporation in FY20.
Legal Review: Yes
Attachments:
1.Brazos Valley Economic Development Corporation Funding Agreement (available in City
Secretary’s
Office)
College Station, TX Printed on 11/8/2019Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0574 Name:Funding Agreement with Experience Bryan College
Station
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the budget of Experience Bryan College
Station (EBCS); and presentation, discussion, and possible action on a tri-party funding agreement
between the City of College Station, City of Bryan and Experience Bryan College Station for FY20 in
the amount of $2,561,073, with the College Station portion being $1,962,904 and the Bryan portion
being $598,169.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Experience BCS FY20 Proposed Budget
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving the budget of Experience Bryan College Station
(EBCS); and presentation, discussion, and possible action on a tri-party funding agreement between the City of
College Station, City of Bryan and Experience Bryan College Station for FY20 in the amount of $2,561,073, with
the College Station portion being $1,962,904 and the Bryan portion being $598,169.
Recommendation(s):Staff recommends approval of the Experience Bryan College Station budget and the tri-
party funding agreement for FY20.
Summary:A tri-party funding agreement between the Cities of College Station and Bryan and EBCS has been
prepared for FY 2020. This agreement outlines the funding levels between the two cities and what the funds
will be used for in FY20.
As part of the 2019-2020 budget process the City Council approved funding for Experience Bryan College
Station in the amount of $1,962,904. This is for marketing and operational activities directly associated with
the promotion of tourism and the hotel industry in College Station by EBCS.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
Hotel Tax Fund budget.
State law requires that the City Council adopt the budget of any organization that is to be funded through the
Hotel Occupancy Tax funds.
Legal Review: Yes
Attachments:
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0574,Version:1
1.Experience Bryan College Station Budget
2.Experience Bryan College Station Grant Funding Agreement (available in City Secretary’s Office)
College Station, TX Printed on 11/8/2019Page 2 of 2
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11:32 AM
05/03/19
Cash Basis
Experience Bryan College Station
Profit & Loss Budget Overview
October 2019 through September 2020
Page 1 of 3
Oct '19 - Sep 20
Ordinary Income/Expense
Income
6000 · Booking Commissions 12,000.00
6001 · Brazos County Funding 25,000.00
6002 · Bryan Funding
6002a · Bryan Marketing 124,682.00
6002b · Bryan Funding-HTR 403,004.00
6002d · Bryan Maj Impact/Bid Sponsor 35,750.00
Total 6002 · Bryan Funding 563,436.00
6003 · College Station Funding
6003a · College Station Marketing 442,053.00
6003b · College Station-HTR 1,428,834.00
6003d · CS Maj Impact.Bid/Sponsor 126,750.00
6003 · College Station Funding - Other 0.00
Total 6003 · College Station Funding 1,997,637.00
6004 · Entry Fees 18,000.00
6005 · Industry Participation 19,300.00
6006 · T-Shirt Sales 2,250.00
6010 · Tickets 45,500.00
6430 · Interest earned 0.00
Total Income 2,683,123.00
Gross Profit 2,683,123.00
Expense
7000 · Administrative/Operations
Petty Cash 0.00
7010 · Audit/Legal/Professional Serv.45,000.00
7015 · Bank Charges 600.00
7020 · Board/Staff/Committee Expense 4,750.00
7025 · Building Repairs & Maintenance 15,000.00
7030 · Electrical/Water/Gas Svc Exp 13,000.00
7035 · Liability Insurance 14,500.00
7040 · Merchant Charges 300.00
7041 · Misc. Relocation Expenses 0.00
7045 · Office Supplies 11,000.00
7047 · Outside Storage 0.00
7050 · Preferred Access Agreement 0.00
7055 · Property Tax 7,000.00
7060 · Sympathy/Recognition 2,900.00
7065 · Technical Support 11,250.00
7070 · Telephone 15,000.00
7080 · Vehicle Gas & Maintenance 4,860.00
Total 7000 · Administrative/Operations 145,160.00
7300 · Capital
7301 · Equipment
11:32 AM
05/03/19
Cash Basis
Experience Bryan College Station
Profit & Loss Budget Overview
October 2019 through September 2020
Page 2 of 3
Oct '19 - Sep 20
7305 · Computer Software 0.00
7307 · Small Equipment 3,500.00
7315 · Lease 16,020.00
Total 7301 · Equipment 19,520.00
7325 · Office Rent 92,000.00
7330 · Vehicles 40,000.00
Total 7300 · Capital 151,520.00
8250 · Interest Expense 2,100.00
8300 · Marketing/Sales/Promotion
8301 · Advertising
8305 · Consumer/Leisure 114,500.00
8310 · Local/Event Advertising 47,950.00
8315 · Meeting/Group Business 120,000.00
8320 · Professional Fees 54,000.00
8325 · Sport Events 112,450.00
8301 · Advertising - Other 0.00
Total 8301 · Advertising 448,900.00
8329 · Bid Fees 4,000.00
8330 · Client Relations 13,060.00
8332 · Community Luncheons/Events 7,140.00
8335 · Event Personnel 76,000.00
8338 · Facility Rental 10,000.00
8340 · Gift Baskets 3,850.00
8352 · Luncheons/Banquet 24,690.00
8355 · Memberships/Subscriptions 42,590.00
8358 · Postage/Freight 7,225.00
8360 · Printing 5,231.00
8362 · Professional Development 28,517.00
8375 · Promotional
8377 · Group Servicing 13,500.00
8379 · Mobile Visitor Center 11,800.00
8382 · Sales Calls/Site Visits 13,400.00
8384 · Sports Servicing 35,035.00
8386 · Trade Shows 16,750.00
8388 · Volunteers/Event Staff 0.00
8375 · Promotional - Other 0.00
Total 8375 · Promotional 90,485.00
8400 · Research 10,000.00
8405 · Sales/Marketing Leads 9,000.00
8410 · Sales/Marketing/Registration 17,500.00
8415 · Site Visits/FAM Tours
8420 · FAM Tours 21,100.00
8425 · Site Visits 23,850.00
8415 · Site Visits/FAM Tours - Other 0.00
11:32 AM
05/03/19
Cash Basis
Experience Bryan College Station
Profit & Loss Budget Overview
October 2019 through September 2020
Page 3 of 3
Oct '19 - Sep 20
Total 8415 · Site Visits/FAM Tours 44,950.00
8600 · Sponsorships
8606 · Major Impact Sponsorships 162,500.00
8607 · Generating New Events 32,000.00
8610 · Group Servicing 7,000.00
8615 · Prior Commitment Hosted Events 36,250.00
8620 · Sports Servicing 40,750.00
8630 · Trade Shows 45,875.00
8600 · Sponsorships - Other 0.00
Total 8600 · Sponsorships 324,375.00
8700 · Trade Show/Booth 31,090.00
8750 · Travel
8755 · Air 24,570.00
8757 · Ground 5,285.00
8760 · Hotel 56,855.00
8762 · Meals 16,100.00
8765 · Misc.0.00
Total 8750 · Travel 102,810.00
9000 · Website
9010 · Development 57,850.00
9050 · Advertising 54,000.00
Total 9000 · Website 111,850.00
Total 8300 · Marketing/Sales/Promotion 1,413,263.00
9500 · Payroll & Related Expenses
9501 · Payroll & Related Expenses 948,480.00
9502 · Processing & Accounting Fees 21,600.00
9500 · Payroll & Related Expenses - Other 0.00
Total 9500 · Payroll & Related Expenses 970,080.00
9600 · Wayfinding 1,000.00
Total Expense 2,683,123.00
Net Ordinary Income 0.00
Other Income/Expense
Other Expense
9802 · Misc. Pass Through 0.00
9803 · Pass Through-HOT 0.00
Total Other Expense 0.00
Net Other Income 0.00
0.00
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0575 Name:Funding Agreement with Keep Brazos Beautiful
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving a funding agreement between the City of
College Station and Keep Brazos Beautiful for FY20 in the amount of $49,190.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving a funding agreement between the City of College
Station and Keep Brazos Beautiful for FY20 in the amount of $49,190.
Recommendation(s):Staff recommends approval of the funding agreement.
Summary: As part of the 2019-2020 budget process the City Council approved funding for Keep Brazos
Beautiful in the amount of $49,190.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2018-2019
Solid Waste Fund: $37,450 is to be used for the operations and maintenance, and $11,740 is to be used for
reimbursable expenses for community enhancement projects, events administered by Keep Brazos Beautiful,
such as their Annual Awards Gala, Texas Trash-Off and other public landscape and litter-abatement projects.
Legal Review:Yes
Attachments:
1.Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s Office)
College Station, TX Printed on 11/8/2019Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0576 Name:Grant Funding Agreement with Experience Bryan
College Station
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving a funding agreement between the City of
College Station and Experience Bryan College Station (EBCS) for FY20 in the amount of $669,114 to
administer the Experience Bryan College Station Grant Program.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving a funding agreement between the City of College
Station and Experience Bryan College Station (EBCS) for FY20 in the amount of $669,114 to administer the
Experience Bryan College Station Grant Program.
Recommendation(s):Staff recommends approval of the Experience Bryan College Station Grant Program
funding agreement for FY20.
Summary:As part of the 2019-2020 budget process the City Council approved funding for Experience Bryan
College Station in the amount of $669,114.This agreement will allow the agency to effectively and efficiently
administer the grant program to sub-recipients.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
Hotel Tax Fund budget.A total of $669,114 is to be used to fund event grants that will promote tourism and
the hotel industry in College Station.
State law requires that the City Council adopt the budget of any organization that is to be funded through the
Hotel Occupancy Tax funds.The EBCS budget was presented for approval with the Experience Bryan College
Station funding agreement consent agenda item.
Legal Review: yes
Attachments:
1.Experience Bryan College Station Grant Funding Agreement (available in City Secretary’s Office)
College Station, TX Printed on 11/8/2019Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0577 Name:Budget Approval and Funding Agreement with The
Memorial for All Veterans of the Brazos Valley
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the budget of the Memorial for all Veterans
of the Brazos Valley; and presentation, discussion, and possible action on a funding agreement
between the City of College Station and the Memorial for All Veterans of the Brazos Valley for FY20 in
the amount of $25,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Veterans Memorial FY20 Budget
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving the budget of the Memorial for all Veterans of the
Brazos Valley; and presentation, discussion, and possible action on a funding agreement between the City of
College Station and the Memorial for All Veterans of the Brazos Valley for FY20 in the amount of $25,000.
Recommendation(s):Staff recommends approval of the Memorial for All Veterans of the Brazos Valley budget
and the funding agreement for FY20.
Summary: As part of the 2019-2020 budget process City Council approved funding in the amount of $25,000
for the funding and design of the War on Terror Memorials along the Lynn Stuart Pathway at Veterans Park.
This new addition is being developed as a tribute to those who served in the War on Terror and is part of a
larger, community-wide effort that recognizes their service and sacrifices.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2019-2020
Hotel Tax Fund budget. State law requires that the City Council approve the budget of any organization that is
to be funded through the Hotel Tax.
Legal Review: Yes
Attachments:
1.The Memorial for All Veterans of the Brazos Valley Budget (Available in City Secretary’s Office)
2.The Memorial for All Veterans of the Brazos Valley Funding Agreement (Available in City
Secretary’s Office)
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REVENUE:
City of College Station 25,000$
City of Bryan 25,000
Brazos County 25,000
Other fundraising 25,000
TOTAL REVENUE 100,000$
EXPENSES:
Three statues @ War on Terror site:
firefighter, police officer, special forces 100,000$
TOTAL EXPENSES 100,000$
FISCAL YEAR 2020
MEMORIAL FOR VETERANS OF THE BRAZOS VALLEY
HOTEL TAX FUNDED BUDGET
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:419-0579 Name:Christmas parade banner resolution
Status:Type:Resolution Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approval of a Resolution authorizing banners for the
annual Christmas Parade.
Sponsors:Jennifer Prochazka
Indexes:
Code sections:
Attachments:Resolution
Location Map
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approval of a Resolution authorizing banners for the
annual Christmas Parade.
Relationship to Strategic Goals:
·Good Governance
·Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: In recognition of the College Station/Bryan annual Christmas Parade, the City has been
approached about the possibility of erecting and displaying seven banners at various locations
around the City to advertise the December 8, 2019 event (see attached map). This Resolution allows
the display of seven freestanding banners from November 18, 2019 to December 9, 2019. Section
7.5.E.13 of the Unified Development Ordinance (UDO) exempts banners from UDO regulations
where there has been a resolution of the City Council that finds that the display of the signs (a)
promotes a positive image for the City of College Station for the attraction of business or tourism; (b)
depicts an accomplishment of an individual or group; or (c) creates a positive community spirit.
Budget & Financial Summary: N/A
Legal Review: Yes
Attachments:
1.Resolution
2. Location Map
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File #:19-0579,Version:4
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RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
APPROVING THE DISPLAY OF BANNERS IN RECOGNITION OF THE ANNUAL CHRISTMAS
PARADE
WHEREAS, the annual College Station/Bryan Christmas Parade has been a tradition for over 90 years in
our community; and
WHEREAS, the 93rd annual Christmas Parade is scheduled for Sunday, December 8, 2019; and
WHEREAS, the annual Christmas Parade promotes a positive image for the City of College Station for the
attraction of business or tourism and creates a positive community spirit; and
WHEREAS, Section 7.5.E.13 of the City of College Station Unified Development Ordinance (UDO)
exempts signs from UDO regulation where there has been a resolution of the City of College Station City
Council that finds that the display of the signs (a) promotes a positive image for the City of College Station
for the attraction of business or tourism; (b) depicts an accomplishment of an individual or group; or (c)
creates a positive community spirit; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That the City Council hereby finds that the display of Christmas Parade banners promotes
a positive image for the City of College Station for the attraction of business or tourism,
and creates a positive community spirit.
PART 2: That the City Council hereby authorizes the display of up to seven free-standing banners
within the City.
PART 3: That the City Council hereby allows the display of said banners from November 18, 2019
until December 9, 2019.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this 12th day of November, A.D. 2019.
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
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This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries. No warranty is made by the City of College Station regarding specific accuracy or completeness.
PROPO SED LOCATIONS FORCHRISTMAS BANNERS
^_Proposed Location for Christmas Banner
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0580 Name:Annual Contract for Gasoline and Diesel Fuel
Status:Type:Presentation Consent Agenda
File created:In control:10/11/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on approving the award of an annual contract for
gasoline and diesel fuel to Fikes Wholesale Inc. for the amount of $1,400,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:20300031 Fike Wholesale
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on approving the award of an annual contract for gasoline
and diesel fuel to Fikes Wholesale Inc. for the amount of $1,400,000.
Relationship to Strategic Goals:Financially Sustainable City
Recommendation(s):Staff recommends award of the contract to the bidder offering the best value,
Fikes Wholesale Inc.,with annual estimated expenditures totaling $1,400,000.00.Contingent upon
Council approval,this contract will be effective December 1,2019 with firm fixed prices for profit and
delivery, allowing the City to pay cost (which fluctuates) plus markup.
Summary:Texas A&M University formally solicited sealed proposals for gasoline and diesel fuel for itself
and on behalf of multiple local agencies including:City of College Station,City of Bryan,Brazos County,
Brazos Valley Solid Waste Management Agency (BVSWMA),College Station ISD,Bryan ISD and Hearne
ISD.Eight (8)proposal were received,evaluated and ranked.Upon completion of the evaluation process
by all agencies,Fikes Wholesale,Inc.was determined to be the highest-ranked supplier based on
specified weighted selection criteria.Contingent upon Council approval,this agreement will be effective
December 1,2019 for a term of one (1)calendar year with four (4)additional calendar years (5 years
total).
Budget &Financial Summary:Funds are available and budgeted in each fund.Expenses are charged
to the appropriate fund/department as fuel is used.
Reviewed and Approved by Legal:Yes
Attachments:Fuel Contract
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College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0581 Name:Annual Price Agreement for Electric Distribution
Pole
Status:Type:Presentation Consent Agenda
File created:In control:10/11/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on the renewal of an Annual Price Agreement for the
purchase of Electric Distribution Poles, to Techline INC. The electrical distribution poles will be
maintained in electrical inventory and expended as necessary. The total recommended renewal is for
an amount not to exceed $912,608.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:19300145R1 Techline Inc Contract Renewal 100719
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on the renewal of an Annual Price Agreement for the
purchase of Electric Distribution Poles, to Techline INC. The electrical distribution poles will be maintained
in electrical inventory and expended as necessary. The total recommended renewal is for an amount not
to exceed $912,608.
Relationship to Strategic Goals:Core Services and Infrastructure
Recommendation(s):Staff recommends the renewal of the annual price agreement with Techline,Inc.
for an amount not to exceed $912,608.
Summary: On September 5, 2018, five (5) sealed bids were received and opened for the Invitation to
Bid 19-003, for the annual purchase of electric distribution poles. Electric staff evaluated the bids for
compliance to the needed specifications and recommended awarding the contract to a single vendor,
Techline Inc. Upon City Council's approval on October 25, 2018, item 2E, a one year contract, with two
possible renewals was issued to Techline, Inc.
This is the first of two possible one-year renewal options. For the first renewal, Techline Inc. is requesting
price increases of 10% or less per line item (as permitted by the escalation/ de-escalation provision in the
bid document). Techline understands that this price increase will restrict any future price increase for the
duration of this renewal including any remaining renewal terms. Techline, Inc. advises recent federal
tariffs and personnel expenditures (such as insurance and cost of living), leading to increased prices.
Budget &Financial Summary:Funds are budgeted and available in the Electrical Fund.Various
projects may be expenses as supplies are pulled from inventory and issued.
Reviewed and Approved by Legal:N/A
Attachments (on file in City Secretary’s office):Signed Renewal Letter
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0578 Name:City Branded Uniforms
Status:Type:Presentation Consent Agenda
File created:In control:10/10/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on the renewal of the award of RFP No. 18-001 for the
purchase of City Branded uniforms (T-Shirts, Caps, and Polos) for Parks athletic programs and for
other city departments with C.C. Creations for $65,000 and M&M Apparel for $65,000 for combined
annual estimated expenditures of $130,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:1830085R1 M&M Executed
18300084R2 CC Creations Executed
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on the renewal of the award of RFP No. 18-001 for the
purchase of City Branded uniforms (T-Shirts, Caps, and Polos) for Parks athletic programs and for other
city departments with C.C. Creations for $65,000 and M&M Apparel for $65,000 for combined annual
estimated expenditures of $130,000.
Relationship to Strategic Goals:Financial Sustainability
Recommendation(s):Staff recommends approval of the second and final renewal to purchase City
branded uniforms for Parks athletic programs and other City departments to CC Creations and M&M
Apparel.
Summary:As a result of RFP No. 18-001, Request for Proposal of City Branded Uniforms, three (3)
sealed, competitive proposals were received and opened on Friday, September 15, 2017. After evaluation
of the RFP responses, C.C. Creations and Monograms & More were both recommended for equal award as
they both offer competitive prices for all of the items requested. Council approved the original contracts
on October 12, 2017. The first renewal of these contracts were issued on October 25, 2018. This is the
second and last possible one year renewals for these contracts.
Purchases will be made as needed during the term of the agreement. Approximately 50% of the total
expenditures will be utilized by the athletic division in the Parks and Recreation for league play: adult
softball, volleyball, flag football, youth softball, volleyball, flag football, basketball, challenger sports and
swim teams. The cost of these shirts are calculated into the registration fees charged to program
participants and are recovered by the Parks and Recreation Department through these registration fees.
The other 50% of shirts purchased will be used as employee uniforms for Fire, Public Works, Water &
Electric Utilities, etc. Based upon FY 19 historical usage, the estimated annual expenditures for this
merchandise with C.C. Creations and M&M apparel was approximately $86,000. (Parks utilized 47%, and
Other Departments utilized 53%).
Budget &Financial Summary:Funds for are budgeted and available in various departmental operating
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File #:19-0578,Version:1
budgets.
Reviewed and Approved by Legal:Yes
Attachments:
1.Renewal Acceptance Form - C.C. Creations
2.Renewal Acceptance Form - M&M Apparel
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0593 Name:Electric NERC Compliance Consulting Contract
Status:Type:Contract Consent Agenda
File created:In control:10/25/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action regarding the approval of contract #19300814 with
AESI, Inc. in the amount not to exceed $292,973.00 for three years for NERC compliance consulting.
Sponsors:Timothy Crabb
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,discussion,and possible action regarding the approval of contract #19300814 with
AESI, Inc. in the amount not to exceed $292,973.00 for three years for NERC compliance consulting.
Relationship to Strategic Goals: (Select all that apply)
·Financially Sustainable City
·Core Services and Infrastructure
Recommendation(s):
Staff recommends approval of this contract.
Summary:
College Station Electric Utilities is mandated by FERC/NERC to undergo periodic NERC
Standard/Requirement Audits.It is industry best practice to periodically have a third-party consultant
perform a compliance audit assessment on an entity as an aid to maintaining an effective internal
compliance program.This contract will also allow for required annual third-party Cyber Vulnerability
Assessments as well as “on demand”hours to be utilized for consultation as needed regarding
compliance with new/existing NERC requirements.
RFQ #19-064 for compliance consulting was issued on April 9,2019,and opened on May 9,2019.
Thirteen qualified responses were received,and after careful departmental evaluations,AESI,Inc.
was selected. This is a three year contract.
Budget & Financial Summary:
Funds are available in the Electric Fund Operating Budget.
Attachments:
Contract is available in the City Secretary's office.
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0595 Name:OOG Police Grant Resolutions
Status:Type:Resolution Consent Agenda
File created:In control:10/28/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action on a resolution authorizing the City Manager or
designee as authorized officials to execute documents necessary for the release of grant funds from
the Office of the Governor Homeland Security Division for police bomb squad EOD enhancements
and presentation, discussion, and possible action on a resolution authorizing the City Manager or
designee as authorized officials to execute documents necessary for the release of grant funds from
the Office of The Governor from The U.S. Department of Justice’s Edward Byrne Memorial Justice
Assistance Grant (JAG) Program for Police Patrol Bicycles.
Sponsors:Charles Fleeger
Indexes:
Code sections:
Attachments:3740601 OOG EOD Resolution
3790001 OOG JAG Resolution Patrol Bikes
Action ByDate Action ResultVer.
Presentation, discussion, and possible action on a resolution authorizing the City Manager or
designee as authorized officials to execute documents necessary for the release of grant funds from
the Office of the Governor Homeland Security Division for police bomb squad EOD enhancements
and presentation, discussion, and possible action on a resolution authorizing the City Manager or
designee as authorized officials to execute documents necessary for the release of grant funds from
the Office of The Governor from The U.S. Department of Justice’s Edward Byrne Memorial Justice
Assistance Grant (JAG) Program for Police Patrol Bicycles.
Relationship to Strategic Goals:
·Financially Sustainable City
Recommendation(s): Staff Recommends Council Approval
Summary: The Homeland Security Division's (HSD) mission is to promote strategies to prevent
terrorism and other catastrophic events and to prepare communities for the threats and hazards that
pose the greatest risk to the security and resilience of Texas and the nation. The grant funding assists
Texas jurisdictions in building, sustaining, and delivering core capabilities to further the National
Preparedness Goal which is, “A secure and resilient Nation with the capabilities required across the
whole community to prevent, protect against, mitigate, respond to, and recover from the threats and
hazards that pose the greatest risk.”The total cost of all requested items is $10,454.00 and the total
awarded funding is $10,302.01. The police department will absorb the funding shortage of $151.99
within the current budget.There is no local match for HSD, but grant funding will only be provided for
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File #:19-0595,Version:1
the initial equipment purchase. Due to this, any other associated costs such as maintenance, repair
or replacement will be the responsibility of the City.
The HSD will provide majority funding for the purchase of the following Bomb Squad EOD
enhancements:
XR-150 X-Ray Device ($5,280.00): Industrial type open-beam x-ray generator intended to
capture images of inanimate objects. It is also a pulsed x-ray device that produces x-ray pulses of
very short duration. This allows the bomb technician the ability to look inside of a package to
determine its contents.
Blue Goose ($1,223.25): A two-wheel dolly that will be a tool to transport the Power Hawk
NERAT P-16 Rescue System that the Bomb Unit currently possesses. The Power Hawk System is
used to access vehicles remotely from a safe distance when used in conjunction with a Bomb Robot.
Hatchet Cutter ($1,415.75): A tool that is attached to the Power Hawk NERAT P-16 Rescue
System in order to cut open end-caps of pipe bombs while maintaining a safe distance.
First Line EOD Tool Kits ($2,535.00): Lightweight tool kit, ideal for missions where cargo/carry
space, weight and equipment dimensions are limited by the operational environment. The kits assist
in making sure packages are safe and to separate and analyze suspicious bomb components when
they are disrupted. Quantity of three.
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of
federal criminal justice funding to state and local jurisdictions and funds all components of the
criminal justice system. JAG funded projects may address crime even through the provision of
services directly to individuals and/or communities by improving the effectiveness and efficiency of
criminal justice systems, processes and procedures.College Station Police Department intends to
utilize this funding for the purpose of supporting local initiatives, technical assistance, training,
equipment, supplies, or information technology projects in support of our community-oriented
mission.
The City will purchase patrol bicycles, transport equipment, and associated uniform equipment for the
Police Department’s Community Enhancement Unit. CEU Officers that are trained and equipped as
public safety cyclists offer many advantages that include a more positive public image, increased
efficiency in community policing tasks, and increased opportunities for public engagement
events.The total cost of all requested items is $22,402.93 and the total awarded funding is
$22,349.00. The police department will absorb the funding shortage of $53.93 within the current
budget.There is no local match for JAG, but grant funding will only be provided for the initial
equipment purchase. Due to this, any other associated costs such as maintenance, repair or
replacement will be the responsibility of the City.
Bicycle components to build eight patrol ready bicycles, eight helmets, and four vehicle
mounted bike racks ($20,890.93)
Uniform equipment to include bike shoes and safety reflective uniform shirts ($1,512.00)
Budget & Financial Summary:EOD Enhancements - $10,454.00 with $10,302.01 being funded
through the Homeland Security Grant and Patrol Bikes - $22,402.93 with $22,349.00 being funded
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File #:19-0595,Version:1
through the Justice Assistance Grant.
Attachments: Resolutions
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RESOLUTION NO._______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE APPLICATION
NECESSARY DOCUMENTS TO SUBMIT THE OFFICE OF THE GOVERNOR
HOMELAND SECURITY GRANTS DIVISION FOR GRANT FUNDS FOR EOD BOMB
SQUAD ENHANCEMENTS (BOMB EQUIPMENT ENHANCEMENTS) ON BEHALF OF
THE CITY AND TO ACT ON ITS BEHALF WITH RESPECT TO ANY ISSUES ARISING
DURING THE APPLICATION PROCESS.
WHEREAS, the City Council of College Station finds it in the best interest of the citizens of
College Station that the College Station Police Bomb Squad be operated for 2019; and
WHEREAS, the City of College Station Police Department agrees to provide applicable matching
funds for the Bomb Equipment Enhancements grant application as required by the Office of the
Governor Homeland Security grant application; and
WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of College Station assures that the funds will be returned to the Office
of the Governor in full; and
WHEREAS, the City of College Station designates the City Manager as the grantee’s authorized
official. The authorized official is given the power to apply for, accept, reject, alter or terminate
the grant on behalf of the City of College Station.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station
hereby approves the submission of the Bomb Equipment Enhancements application grant
application to the Office of the Governor, Homeland Security Grants Division.
PART 1: That the City Council hereby authorizes the City Manager or designees as the
authorized official to execute documents necessary for the submission of the Bomb
Equipment application, with Application Number 3740601, for Homeland Security
Grant Division funds to the Office of the Governor on behalf of the City of College
Station and to act on its behalf with respect to any issues that may arise during
processing of said application.
PART 2: That the City Manager and designees are authorized officials are given the power
to apply for, accept, reject, alter or terminate the Bomb Equipment Enhancement
grant application on behalf of the City of College Station.
PART 3: That the City of College Station agrees in the event of loss or misuse of the funds,
the City of College Station assures the funds will be returned in full.
PART 4: That this resolution shall take effect immediately from and after its passage.
Resolution No: 2
ADOPTED this _____day of_______________________, 2019.
ATTEST: APPROVED:
_____________________________ _____________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
RESOLUTION NO._______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE APPLICATION
NECESSARY DOCUMENTS TO SUBMIT THE OFFICE OF THE GOVERNOR FOR
GRANT FUNDS FROM THE U.S. DEPARTMENT OF JUSTICE’S EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FOR POLICE
PATROL BICYCLES (PATROL BICYCLES) ON BEHALF OF THE CITY AND TO ACT
ON ITS BEHALF WITH RESPECT TO ANY ISSUES ARISING DURING THE
APPLICATION PROCESS.
WHEREAS, the City Council of College Station finds it in the best interest of the citizens of
College Station that the College Station Police use patrol bicycles; and
WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of
the Governor funds, the City of College Station assures that the funds will be returned to the Office
of the Governor in full; and
WHEREAS, the City of College Station designates the City Manager as the grantee’s authorized
official. The authorized official is given the power to apply for, accept, reject, alter or terminate
the grant on behalf of the City of College Station.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station
hereby approves the submission of the patrol bicycles JAG application to the Office of the
Governor.
PART 1: That the City Council hereby authorizes the City Manager or designees as the
authorized official to execute documents necessary for the submission of the patrol
bicycles JAG application, with Grant Number 3790001, for Office of the Governor
on behalf of the City of College Station and to act on its behalf with respect to any
issues that may arise during processing of said application.
PART 2: That the City Manager and designees are authorized officials are given the power
to apply for, accept, reject, alter or terminate the patrol bicycles JAG application on
behalf of the City of College Station.
PART 3: That the City of College Station agrees in the event of loss or misuse of the JAG
funds, the City of College Station assures the funds will be returned to Office of the
Governor in full.
PART 4: That this resolution shall take effect immediately from and after its passage.
Resolution No: 2
ADOPTED this _____day of_______________________, 2019.
ATTEST: APPROVED:
_____________________________ _____________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0598 Name:Debt Reimbursement Resolution for Capital Vehicle
Purchases
Status:Type:Presentation Consent Agenda
File created:In control:10/29/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action regarding a Resolution Declaring Intention to Reimburse
Certain Expenditures with Proceeds from Debt relating to capital vehicle purchases.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Vehicle Revolver DRR FY20
Action ByDate Action ResultVer.
Presentation, discussion, and possible action regarding a Resolution Declaring Intention to Reimburse
Certain Expenditures with Proceeds from Debt relating to capital vehicle purchases.
Relationship to Strategic Goals:(Select all that apply)
1.Core Services and Infrastructure
Recommendation(s):Staff recommends approval of the resolution declaring intention to reimburse
certain expenditures with proceeds from debt.
Summary:The City replaces fleet vehicles as these vehicles reach their useful lives.As part of the City
department’s budgets,the departments make contributions to pay for the replacement of these vehicles.
These funds are held in the Fleet Replacement Fund.Part of the plan to keep the healthy sustainability of
this Fund is to purchase certain vehicles over the next few years with debt proceeds.The "Resolution
Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt"is necessary for this item
because the long term debt that is projected to be issued for this project has not yet been issued.The
debt for this project is scheduled to be issued later this fiscal year.
Budget &Financial Summary:Budget in the Fleet Replacement Fund was $250,000 of debt proceeds
used to purchase certain capital vehicles in FY 20 for the Drainage Utility.
Reviewed and Approved by Legal:Yes
Attachments:
1.Debt Reimbursement Resolution
College Station, TX Printed on 11/8/2019Page 1 of 1
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RESOLUTION NO. _________________
RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH
PROCEEDS FROM DEBT
WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and
political subdivision of the State of Texas;
WHEREAS, the City expects to pay expenditures in connection with the design, planning,
acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project")
prior to the issuance of obligations by the City in connection with the financing of the Project from available
funds;
WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the
payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and,
as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the
Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance
the Project;
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STAT ION, TEXAS THAT:
Section 1. The City reasonably expects it will incur debt, as one or more series of obligations,
with an aggregate maximum principal amount not to exceed $250,000, for the purpose of paying the
aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-exempt
obligations will be issued by the City in furtherance of this Statement after a date which is later than 18
months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with
respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to
this Statement more than three years after the date any expenditure which is to be reimbursed is paid.
PASSED AND APPROVED THIS 14th DAY OF November, 2019.
_______________________________
Karl Mooney, Mayor
ATTEST:
_________________________________
Tanya Smith, City Secretary (Seal)
Exhibit "A"
The projects to be financed that are the subject of this Statement are:
Vehicle Replacement Revolver Project FY 2020 ($250,000)
These funds are planned to be used for purchase of heavy equipment to be utilized in our Drainage
Utility. These vehicles have life spans greater than seven years and debt issued will be for a seven year
term.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:119-0604 Name:Interlocal Cooperative Purchasing Agreement
National Cooperative Purchasing Alliance
Status:Type:Presentation Consent Agenda
File created:In control:11/4/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action regarding approval of the City’s participation in an
interlocal cooperative purchasing program with National Cooperative Purchasing Alliance (NCPA) and
authorization for the City Manager to execute an Interlocal Agreement with the cooperative’s lead
agency.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Interlocal Agreement(NCPA)
Action ByDate Action ResultVer.
Presentation, discussion, and possible action regarding approval of the City’s participation in an interlocal
cooperative purchasing program with National Cooperative Purchasing Alliance (NCPA) and authorization
for the City Manager to execute an Interlocal Agreement with the cooperative’s lead agency.
Relationship to Strategic Goals:
·Good Governance
·Financial Sustainability
Recommendation(s):Staff recommends approval of the City’s participation in the interlocal cooperative purchasing
program and authorization for the City Manager to execute an Interlocal Agreement with the cooperative’s lead agency.
Summary:The Interlocal Agreement will allow the City to utilize contracts that have already been competitively bid and
awarded,in accordance with all state and federal competitive bidding requirements,by the cooperative’s lead agency.
The lead agency for NCPA is Region 14 Education Service Center (Abilene,Texas).Procuring goods and services from
their contracts streamlines purchasing,saving time and money.The City will gain the bargaining power of a large group
and reduces the need for City staff to do individual solicitations of its own;therefore,reducing internal overhead costs.
The City is not obligated to use NCPA contracts and will only do so when in the City’s best interests.The use of NCPA
contracts complies with the Interlocal Cooperation Act,Chapter 791.025 of the Texas Government Code and Chapter
271, Subchapter F, of the Texas Local Government Code.
Budget &Financial Summary:No expenses will be incurred to approve the Interlocal Agreement.Future savings may be
realized through economies of scale, administrative, and other purchasing costs.
Legal Review: Yes
Attachments:
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0604,Version:1
Lead Agency Interlocal Cooperative Purchasing Agreement
College Station, TX Printed on 11/8/2019Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:319-0587 Name:Annual Purchase of Field Maintenance Materials
Status:Type:Presentation Consent Agenda
File created:In control:10/24/2019 City Council Regular
On agenda:Final action:11/12/2019
Title:Presentation, discussion, and possible action regarding approval of the first one year renewal of the
athletic field maintenance materials agreements with BWI Companies and Helena Agri for a total not
to exceed $188,360.95 with the following breakdown: BWI Companies $97,498.87 and Helena Agri
$90,862.08.
Sponsors:David Schmitz
Indexes:
Code sections:
Attachments:1930096R1-BWI Signed
1930097R1-Helena Signed
19300097R1
Action ByDate Action ResultVer.
Presentation,discussion,and possible action regarding approval of the first one year renewal of the
athletic field maintenance materials agreements with BWI Companies and Helena Agri for a total not
to exceed $188,360.95 with the following breakdown:BWI Companies $97,498.87 and Helena Agri
$90,862.08.
Relationship to Strategic Goals:
1.Financially Sustainable City
2.Diverse Growing Economy
3.Sustainable City
Recommendation(s):Staff recommends approval of the renewal for the annual blanket orders with
BWI Companies $97,498.87 and Helena Agri $90,862.08.These estimates are based on the past
year’s history for athletic field maintenance materials.
Summary:In fiscal year 2019,staff issued a Request for Proposal,#18-110,for the various
materials required for athletic field maintenance.Working with the Purchasing Department,a list of
materials was consolidated (fertilizers,chemicals,pesticides,herbicides,infield material,grass seed
and turf amendments)and bid out.This request is for the first one year renewal of that contract
process.
Budget & Financial Summary:Funds are available and budgeted through the General Fund.
Reviewed and Approved by Legal:N/A
Attachments:
College Station, TX Printed on 11/8/2019Page 1 of 2
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File #:19-0587,Version:3
1)Renewal Letter and Contract
College Station, TX Printed on 11/8/2019Page 2 of 2
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BILL TO CONTRACT
THIS NUMBER MUST APPEAR ON ALL INVOICES,PACKAGES AND
SHIPPING PAPERS.
Contract #
Sub Type
Department
Type
V
E
N
D
O
R
Fiscal Year
Vendor Information
Vendor Number Vendor Contact Vendor Email Vendor Phone Number
Policy Notes
Start Fiscal Year
Award Project
Expire Percent Complete
Renewal By Date
Extended Encumbered
Year Contract Description Original Amount Revised Amount Liquidated Amount Remaining Amount
Item#Description/PartNo QTY UOM Unit Price Extended Price
By
Buyer
City of College StationAccountingDivisionPO Box 9973College Station, TX 77842-9973(979)764-3569 Fax:(979)764-3899VendorInvoiceEntry@cstx.gov
19300097R1
Parks and Rec Department
Price Agreement
MARUBENI AMERICA CORPORATION
HELENA AGRI-ENTERPRISES LLC
HELENA CHEMICAL COMPANY
225 SCHILLING BLVD
STE 300
COLLIERVILLE, TN 38017
USA
2020 Page 1 of 1
4591
10/11/2019 2020
10/08/2018
10/10/2020 0.00
08/01/2020
N
2020 Annual Field Maintenance Materials - Renewal
1
$90,862.08 $90,862.08 $0.00 $90,862.08
1 Field Maintenance Materials as Needed -90,862 EACH $1.00 $90,862.08
2 Specifications,Pricing, Terms and Conditions of ITB 18-110 shall
apply to all purchases.This is the first of two possible
renewals
1 EACH $0.00 $0.00
Total Revised $90,862.08
Total Original $90,862.08
Josie Urrutia