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HomeMy WebLinkAbout11/10/2011 - Regular Agenda Packet - City CouncilMayor Nancy Berry Mayor Pro Tem Dave Ruesink City Manager David Neeley Council members Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie M. Schultz Amended Agenda College Station City Council Regular Meeting Thursday, November 10,201 1 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue ' College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Presentations and Recognitions: *:* Presentation of Historical Marker #6 presented to College Hills Baptist Church. *:* Presentation of the International Association of Chiefs of Police Thomson Reuters Award for Excellence in Criminal Investigations. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound afier 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed fiom the consent agenda by majority vote of the Council. a.Presentation, possible action, and discussion of minutes for: October 27,201 1 Workshop and Regular Council Meeting City Council Regular Meeting Page 2 Thursday, November 10,20 1 1 b.Presentation, possible action and discussion to adopt an ordinance amending Chapter 10, "Traffic Code" Section 9, "Juvenile Case Manager", of the Code of Ordinances of the City of College Station, Texas, by amending certain sections, providing a severability clause; declaring a penalty; and providing an effective date. c.Presentation, possible action, and discussion regarding a resolution amending certain provisions of the City's Standard Form of Construction Agreement for over $50,000 and Architects and Engineering Professional Services Contract; and granting authority to the City Manager to act on behalf of the City, including issuing approvals for contract changes pursuant to certain statutory provisions; and providing an effective date. d.Presentation, possible action, and discussion on a resolution adopting procurement procedures to be used by College Station Utilities for expenditures; and providing an effective date. e.Presentation, possible action, and discussion regarding the approval of a construction contract (Contract #l1-356) with Siemens Industry Inc. in the amount of $65,621 .OO for the installation of access and security equipment at the College Station Utility Customer Service and IT Building. f. Presentation, possible action and discussion regarding the approval of a resolution for the Annual Reconfirmation and use of Service and Equipment to be provided by the City of College Station in the Event of a Radiological Incident at the Texas A&M University Nuclear Science Center. g.Presentation, possible action and discussion regarding the approval of a resolution to participate in a Clinical Affiliation Agreement with the College Station Medical Center for the Emergency Medical Services Program. h.Presentation, possible action, and discussion regarding a construction contract with Dudley Construction, Ltd., in the amount of $2,978,060.00, for the construction of Dowling Road High Service Pump Station Improvements. i. Presentation, possible action and discussion on awarding a Construction Contract (12-012) to JaCody, Inc. in the amount of $130,3 17.94 for the Emerald Forest Park Site Improvements Project. j. Presentation, possible action, and discussion on a Professional Services Contract with Mitchell & Morgan, LLP in the amount of $59,106.08.00 for the Preliminary Engineering Report related to the Barron Road East- Lakeway Drive Extension Project. k.Presentation, possible action, and discussion regarding approval of a real estate contract between the City of College Station (Buyer) and Willis S. and Peggy J. Ritchey (Seller) in the amount of $64,117.75 for the purchase of right-of-way (0.997 acre) and a public utility easement (0.735 acre) needed for the Rock Prairie Road East Widening Design and Right-of-way Project. 1. Presentation, possible action and discussion for a change order to Professional Services Contract 11-254 with Kimley-Horn and Associates, Inc. for an increase in the amount of $10,765.00 for the Rock Prairie Road West Preliminary Engineering Report (PER). m. Presentation, possible action, and discussion on a change order to the Design Contract 04-176 with Jacobs Engineering Group, Inc., in the amount of $27,467.00, for additional construction material testing services. City Council Regular Meeting Thursday, November 10,201 1 Page 3 n.Presentation, possible action and discussion on awarding a price agreement for annual purchases of fleet oils and lubricants to Kolkhorst Petroleum Co., Inc. for an annual expenditure of $100,940.40. (Bid No. 12- 004) o.Presentation, possible action and discussion on ratification of $150,000 additional expenditures plus $150,000 anticipated expenditures for a total of $300,000.00 for the purchase of gasoline and diesel he1 fiom Brenco Marketing. Approval of the additional expenditures will bring the total annual estimated expenditures to $1,552,000.00. p.Presentation, possible action and discussion regarding the renewal agreement for outsourcing the printing and mailing of Utility bills, late notices and inserts for an estimated annual expenditure not to exceed $230,000 to Xpedient Mail. q.Presentation, possible action, and discussion regarding the approval of the FY 11 Chapter 59 Asset Forfeiture Audit reporting form for the College Station Police Department. r. Presentation, possible action, and discussion regarding the renewal of an annual blanket purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. s. Presentation, possible action, and discussion regarding the approval of the purchase of consoles and related equipment for the new Utility Dispatch Center fiom Command & Control Environments (CCE) through the TXMAS program and fiom the open market (bid pricing was checked by Purchasing and is the lowest pricing) in the amount of $70,23 1.93. t. Presentation, possible action, and discussion regarding Change Order No. 4 to the professional services contract (Contract No. 00-107) with LJA Engineering & Surveying, Inc. for a decrease in the amount of $39,640.41 to clear the project encumbrance and closeout the project. u.Presentation, possible action and discussion of the renewal of two Master Agreements for Real Estate Appraisal Services: Holtkamp Realty Consultants (Contract No. 09-314) and S.T. Lovett & Associates (Contract No. 09-21 8). Each Master Agreement will not exceed $50,000. Approval of the renewal of these agreements will authorize the City Manager or his delegate to approve Service Orders for each project within the terms of each Master Agreement. v.Presentation, possible action, and discussion on an interlocal agreement between the City of College Station, the College Station Independent School District, and Texas A&M University to share he1 reserves in the event of an emergency supply disruption. w. Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and Brazos County for On-Line Bidding Services. x.Presentation, possibIe action, and discussion on an Interlocal Agreement between the City of College Station and San Jacinto River Authority for On-Line Bidding Services. y.Presentation, possible action, and discussion on approval of an Enterprise Agreement (EA) for Microsoft software with Dell Marketing LP for a three year period totaling $88,232.82. City Council Regular Meeting Page 4 Thursday, November 10, 20 1 1 z.Presentation, possible action, and discussion on a Professional Services Contract (Contract Number 11- 264) with Kimley-Horn and Associates, Inc. for $1,518,250.00 for design, bidding, and construction administration for the Bee Creek Sewer Line. aa. Presentation, possible action, and discussion regarding rejection of Request for Proposal No. 11-35 for the Wolf Pen Creek Water Feature and Festival Area Project. bb. Presentation, possible action, and discussion regarding the charge and possible dissolution of the Green College Station Citizens Task Force. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information fi-om the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 1.2 17 acres located at 204 1 Holleman Drive West, more generally located on the northeast comer of the intersection with Harvey Mitchell Parkway, fi-om R-4 Mult i-Family to C- 1 General Commercial 2. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 6.86 acres located at 6100 Victoria Avenue, and more generally located west of the Castlegate Subdivision, fiom A-0 Agricultural Open to R-1 Single-Family Residential and R- 1B Single-Family Residential 3. Presentation, possible action, and discussion on appointments to the Brazos Valley Animal Shelter Board. 4. Adjourn. If litigation issues arise to the posted subject matter ofthis Council Meeting an executive session will be held. City Council Regular Meeting Thursday, November 10,20 1 1 APPROVED: Page 5 Notice is hereby given that a Regular Meeting of the City Council ofthe City of College Station, Texas will be held on the Thursday, November 10, 201 1 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 4th d fNovember, 201 1 at 5:00 p.m. City secretary0 I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.aov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on November 4, 201 1 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of ,2011 By Subscribed and sworn to before me on this the day of ,201 1. Notary Public - Brazos County, Texas My commission expires: The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.eov . Council meetings are broadcast live on Cable Access Channel 19.