HomeMy WebLinkAbout07/11/2019 - Regular Minutes - Rock Prairie Management District No. 2ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2
MINUTES OF MEETING OF BOARD OF DIRECTORS
July 11, 2019
The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the
"District") met in regular session, open to the public on July 11, 2019, at 4121 State Highway 6
South, College Station, Brazos County, Texas 77845, in accordance with the duly posted notice
of meeting, and the roll was called of the duly constituted members of said Board of Directors, as
follows:
Uri Geva — President
Hays Glover — Vice President
Kamal Ariss — Assistant Vice President
Jonathan Stark — Secretary
Marl-, Lindemulder — Director
and all of said persons were present, except Directors Ariss and Stark, thus constituting a
quorum.
Also present were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia
Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Camaaron Jackson of EHRA
Engineering ("EHRA"); Avik Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); Aubrey
Nettles of the City of College Station, Texas (the "City"); and Christina Cole of Schwartz, Page
& Harding, L.L.P. ("SPH").
The President called the meeting to order and declared same open for such business as
might properly come before it.
APPROVAL OF MINUTES
As the first order of business, the Board considered approval of the minutes of its
meeting held on May 21, 2019. After review and discussion, Director Geva moved that the
minutes for said Board meeting be approved, as written. Director Glover seconded said motion,
which unanimously carried.
STATEMENTS OF ELECTED/APPOINTED OFFICER, OFFICIAL BONDS, OATHS OF
OFFICE, AFFIDAVITS OF CURRENT DIRECTOR AND ELECTIONS NOT TO DISCLOSE
CERTAIN INFORMATION OF DIRECTOR
Ms. Cole reported that, at its meeting of June 27, 2019, the City Council of the City
appointed Director Glover to Position 1, Director Geva to Position 2, and Director Lindemulder
to Position 3 on the Board with expiring terms ending June 1, 2023.
The Board then considered acceptance of the Statements of Elected/Appointed Officer,
Official Bonds, Oaths of Office and Affidavits of Current Director for Directors Glover, Geva
and Lindemulder. In that regard, Ms. Cole reported that SPH had received the Statements of
Elected/Appointed Officer, Official Bonds, Oaths of Office and Affidavits of Current Director of
Directors, Glover, Geva and Lindemulder. It was then moved by Director Glover, seconded by
Director Geva and unanimously carried, that the Board accept said Statements of
Elected/Appointed Officer, Official Bonds, Oaths of Office and Affidavits of Current Director
and declare Directors Glover, Geva and Lindemulder appointed and qualified directors of the
District.
ELECTION NOT TO DISCLOSE INFORMATION
Ms. Cole advised the Board that each director may elect to instruct the District to
withhold public access to information in the custody of the District relating to his or her home
address, home telephone number, social security number and information indicative of whether
he or she has family members pursuant to Section 552.024 of the Texas Government Code. She
noted that such election must be made not later than the fourteenth day after the director's
appointment or election. After discussion, Directors Glover, Geva and Lindemulder elected not
to disclose such information.
ELECTION OF OFFICERS
The next item to be considered was the reorganization of the officers of the Board and
nominations for the office of Assistant Secretary. Following discussion, Director Glover
nominated Director Lindemulder for the office of Assistant Secretary, and there being no further
nominations, they were closed. A vote was called, and upon motion duly made by Director
Glover, seconded by Director Lindemulder and unanimously carried, Director Geva was elected
to continue to serve as President, Director Glover to continue to serve as Vice President, Director
Ariss to continue to serve as Assistant Vice President, Director Stark to continue to serve as
Secretary and Director Lindemulder was duly elected Assistant Secretary of the Board and the
District.
DISTRICT REGISTRATION FORM
The Board next considered authorizing the preparation and filing of an updated District
Registration Form as required by the rules of the Texas Commission on Environmental Quality
("TCEQ"). Ms. Cole explained that, in accordance with certain provisions of the Texas Water
Code and rules of the TCEQ, municipal management districts are required to provide the names,
mailing addresses, officer positions and terms of office for directors with the TCEQ within thirty
(30) days of the director's election or appointment. She advised that, with the Board's approval,
SPH will prepare an updated District Registration Form reflecting Director Lindemulder's
position on the Board and the terms of office of Directors Glover, Geva and Lindemulder, and
will file said Form with the TCEQ following today's meeting. Following discussion, Director
Lindemulder moved that the Board authorize SPH to prepare the updated District Registration
Form as discussed and to file same with the TCEQ within thirty (30) days of today's meeting.
Director Glover seconded said motion, which unanimously carried.
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526638
LOCAL GOVERNMENT OFFICERS LIST
Ms. Cole advised the Board that the District is required to maintain a list of Local
Government Officers, which includes the members of the Board and the District's Investment
Officers in connection with statutory conflict of interest disclosure requirements. After
discussion, Director Glover moved that SPH be authorized to update the District's list of Local
Government Officers, as required by law. Director Geva seconded the motion, which
unanimously carried.
OPEN GOVERNMENT TRAINING FOR DIRECTOR
Ms. Cole discussed with Director Lindemulder the open government training
requirements for public officials. Ms. Cole advised that public officials, including directors of a
municipal management district, must complete separate training courses regarding the Texas
Open Meetings Act and the Texas Public Information Act. Ms. Cole presented to and reviewed
with Director Lindemulder a memorandum prepared by SPH which summarizes the training
requirements. Ms. Cole advised that the deadline for Mr. Lindemulder to complete the training
is the 901h day after he has taken the oath of office or otherwise assumed his responsibilities as a
public official. Ms. Cole further requested that Director Lindemulder provide the certifications
of completion to SPH upon his completion of the training courses.
CONFLICTS DISCLOSURE STATEMENT REPORTING REQUIREMENTS
Ms. Cole next discussed with the Board the conflicts disclosure statement reporting
requirements for officers of certain local government entities, including municipal management
district directors, pursuant to Chapter 176 of the Local Government Code and presented
Directors Glover, Geva and Lindemulder each with a memorandum prepared by SPH, which
summarizes same.
BOOKKEEPING REPORT
Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy
of which report is attached hereto as Exhibit A, including checks presented for payment.
Following discussion, Director Glover moved that said Boold,,eeping Report be approved and
that the checks identified in the report be approved for payment. Director Lindemulder seconded
the motion, which unanimously carried.
TAX ASSESSOR/COLLECTOR'S REPORT
Mr. Bonnerjee then presented and reviewed with the Board the Tax Assessor -Collector
Reports for the months ended May 31, 2019, and June 30, 2019, including checks presented for
payment. Copies of such reports are attached hereto as Exhibit B. After discussion, Director
Lindemulder moved that the Tax Assessor -Collector Reports be approved and that the checks
identified therein be approved for payment. Director Glover seconded said motion, which
unanimously carried.
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526638
ENGINEERING REPORT
Mr. Jackson presented and reviewed with the Board an Engineering Report dated July
2019, a copy of which is attached hereto as Exhibit C. Following presentation of the Engineer's
Report and discussion of the action items contained therein, Director Lindemulder moved to (i)
concur in the payment of the pay estimates and approve the change order as set forth in the
Engineer's Report, and (ii) concur in the award of the construction contract for water, sanitary
sewer, drainage and paving facilities for Midtown Reserve Phase 201, by College Station
Downtown Residential, LLC, to Greens Prairie Investors, Ltd. in the amount of $471,655,50,
subject to the District's attorneys' review of the payment and performance bonds and insurance
certificate submitted in connection with the contract to determine if the payment and
performance bonds and insurance meet the requirements of the bid specifications, the Texas
Insurance Code, the rules of the TCEQ and the provisions of the Texas Water Code.
Director Glover seconded the motion, which unanimously carried.
CONVEYANCE AND BILL OF SALE OF UTILITY FACILITIES
Ms. Cole then presented and reviewed with the Board a Conveyance and Bill of Sale of
Utility Facilities from College Station Town Center, Inc., relative to offsite sanitary sewer trunk
line. Following review, Director Lindemulder moved that the Board accept such Conveyance
and Bill of Sale of Utility Facilities and authorize the President to execute same on behalf of the
District. Director Glover seconded the motion, which unanimously carried.
CONVEYANCE OF UTILITY FACILITIES
Ms. Cole next presented a Conveyance of Utility Facilities from the District to the City of
College Station, relative to offsite sanitary sewer trunk line. Ms. Cole advised that the facilities
are being conveyed to the City of College Station in accordance with the Utility and Road
Agreement between the District and the City, entered into as of February 17, 2015. Following
discussion, Director Lindemulder moved to approve and authorize the President to execute the
Conveyance of Utility Facilities on behalf of the District. Director Glover seconded the motion,
which unanimously carried.
DEVELOPER'S REPORT
The Board considered the Developer's Report. Mr. Murr presented a verbal report on the
status of development within the District, and reported that home construction within the District
is planned to begin in August 2019.
VOTING SYSTEM ANNUAL FILING FORM
The Board of Directors next considered authorizing the completion, execution and filing
with the Secretary of State of a Voting System Annual Filing Form. Upon motion by Director
Glover, seconded by Director Lindemulder and unanimously carried, the Board authorized SPH
to prepare and file said form.
M
526638
REQUEST FROM RECORDS MANAGEMENT OFFICER TO DESTROY RECORDS
The Board next considered a request from the District's Records Management Officer to
destroy SPH's handwritten notes of Board meetings from February 15, 2018, through
February 14, 2019, a copy of which request is attached hereto as Exhibit D. After discussion,
Director Geva moved that the destruction of SPH's handwritten notes of Board meetings be
authorized as requested in accordance with the provisions of the District's Records Management
Program. Director Glover seconded the motion, which unanimously carried.
ATTORNEY' S REPORT
The Board considered the Attorney's Report. Ms. Cole presented to and reviewed with
the Board the 86th Texas Legislative Session Summary, prepared by SPH.
FUTURE AGENDA ITEMS
The Board considered items for placement on future agendas. No specific agenda items,
other than routine and ongoing matters were requested to be placed on a future agenda.
ADJOURNMENT
There being no further business to come before the Board, on motion made by Director
Glover, seconded by Director Geva, and unanimously carried, the meeting was adjourned.
Se et ry
-5-
526638
LIST OF ATTACHMENTS
Rock Prairie Management District No. 2
Minutes of Meeting of July 11, 2019
Exhibit A Bookkeeping Report
Exhibit B Tax Assessor -Collector Reports
Exhibit C Engineering Report
Exhibit D Records Destruction Request
526638
Rock Prairie Management
District No. 2
Bookkeeper's Report
July 11, 2019
1281 Brittmoore Road • Houston, Texas 77043 • Phone: 713.623.4539 • Fax: 713.629.6859
Rock Prairie MD No. 2 - GOF
Cash Flow Report - Checking Account
As of July 11, 2019
Num Name Memo Amount Balance
BALANCE AS OF 05/22/2019 ($352.35)
Receipts
Maintenance Tax Collections
5,000.00
Interest earned on Checking - May
1.69
Developer Advance
1,000.00
Interest earned on Checking -June
1.18
Total Receipts
6,002.87
Disbursements
1072 EHRA Engineering
Engineering Fees
(893.80)
1073 Municipal Accounts & Consulting, LP
Bookkeeping Fees
(802.33)
1074 Schwartz, Page & Harding, L.L.P.
Legal Fees
(11,388.90)
Fees Compass Bank
Service Charge - May
(1.69)
Fees Compass Bank
Service Charge - June
(1.18)
Total Disbursements
(13,087.90)
BALANCE AS OF 07/11/2019 ($7,437.38)
BBVA USA -PREMIER - #XXXX0276
2
Revenues
14100
Developer Advance
14350
Maintenance Tax Collections
14375
Interest Earned - Tax Fund
14376
Miscellaneous Income - Tax Fund
14380
Other Income
Total Revenues
Expenditures
16330
Legal Fees
16350
Engineering Fees
16430
Bookkeeping Fees
16450
Legal Notices & Other Publ.
16460
Printing & Office Supplies
16470
Filing Fees
16480
Delivery Expense
16520
Postage
16530
Insurance & Surety Bond
16540
Travel Expense
16555
Tax Assessor Expenses
16560
Miscellaneous Expense
Total Expenditures
Excess Revenues (Expenditures)
Rock Prairie MD No. 2 - GOF
Actual vs. Budget Comparison
May 2019
May 2019
June 2018 - May 2019
Annual
Actual
Budget
Over/(Under)
Actual
Budget Over/(Under)
Budget
0
40,525
(40,525)
33,000
73,525
(40,525)
73,525
14,578
0
14,578
49,578
10,000
39,578
10,000
23
0
23
23
0
23
0
55
0
55
55
0
55
0
2
0
1
10
5
5
5
14,658
40,525
(25,868)
82,665
83,530
(865)
83,530
8,122
5,000
3,122
50,245
60,000
(9,755)
60,000
481
800
(319)
13,697
9,600
4,097
9,600
583
375
208
4,633
4,500
133
4,500
0
0
0
581
0
581
0
91
125
(34)
746
1,500
(754)
1,500
0
25
(25)
663
300
363
300
19
8
11
209
100
109
100
0
4
(4)
18
50
(32)
50
0
0
0
31492
3,400
92
3,400
194
90
104
1,315
1,080
235
1,080
10,913
0
10,913
10,913
0
10,913
0
2
250
(248)
10
3,000
(2,990)
3,000
20,406
6,678
13,728
86,521
83,530
2,991
83,530
($5,748)
$33,848
($39,596)
($3,856)
$0
($3,856)
$0
3
Revenues
14100
Developer Advance
14350
Maintenance Tax Collections
14380
Other Income
Total Revenues
Expenditures
16330
Legal Fees
16350
Engineering Fees
16430
Bookkeeping Fees
16450
Legal Notices & Other Publ.
16460
Printing & Office Supplies
16470
Filing Fees
16480
Delivery Expense
16520
Postage
16530
Insurance & Surety Bond
16540
Travel Expense
16560
Miscellaneous Expense
Total Expenditures
Excess Revenues (Expenditures)
Rock Prairie MD No. 2 - GOF
Actual vs. Budget Comparison
June 2019
June 2019
June 2019 - June 2019
Annual
Actual
Budget
Over/(Under)
Actual
Budget
Over/(Under)
Budget
1,000
1,000
0
1,000
1,000
0
67,490
0
0
0
0
0
0
40,000
1
1
0
1
1
0
10
1,001
1,001
0
1,001
1,001
0
107,500
2,975
5,000
(2,026)
2,975
5,000
(2,026)
60,000
413
2,750
(2,338)
413
2,750
(2,338)
33,000
0
500
(500)
0
500
(500)
6,000
0
0
0
0
0
0
2,000
45
58
(13)
45
58
(13)
700
1
58
(57)
1
58
(57)
700
64
17
47
64
17
47
200
5
4
1
5
4
1
50
0
0
0
0
0
0
3,500
93
108
(16)
93
108
(16)
1,300
1
4
(3)
1
4
(3)
50
3,596
8,500
(4,904)
3,596
8,500
(4,904)
107,500
($2,594)
($7,499)
$4,905
($2,594)
($7,499)
$4,905
$0
4
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ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE MONTH ENDING
May 31, 2019
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505
HOUSTON, TX 77040
MAIN 713-900-2680
TOLL FREE 1-888-598-7409
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 5/31/19
RECEIVABLES SUMMARY
2018 Balance Forward Levy at 05/31/18 FYE
CAD Changes / Uncollectible
$0.00
$49,461.25
49,461.25
Outstanding Balance forward Prior Years (2017-2010) at 05/31/18 FYE $129.47
CAD Changes / Uncollectible $0.00
129.47
Total Levy to be collected 49,590.72
Collection prior months (all years) ($49,578.27)
2018 Taxes Collected net NSF & KR Refunds during current month $0.00
Taxes Collected for Prior Years net NSF & KR Refunds during current month $0.00
(49,578.27)
Total Outstanding Balance 12.45
TAX ACCOUNT Beginning Balance — Tax Account
9,012.10
Income
Taxes Collected Current Year
$0.00
Taxes Collected Prior Year
$0.00
Penalties & Interest
$0.00
Collection Fee Paid
$0.00
Overpayments
$0.00
NSF or Reversals, Bank Charges
$0.00
Other Fees & Court Costs, Etc
$0.00
Earned Interest
$2.17
$2.17
9,014.27
Expenses
CK# 1024 Brazos Central Appraisal District- 3rd Qtr Assessment (Presigned Ck)
103.75
CK# 1040 B&A Municipal Tax Service, LLC - Invoice MD2-049
515.30
CK# 1041 B&A Municipal Tax Service, LLC - Invoice MD2-050
473.42
$1,092.47
Ending Balance —Tax Account
7,921.80
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 2
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 5/31/19
OUTSTANDING TAXES - YEAR TO DATE
BALANCE FORWARD CAD
TAX
@ SUPPLEMENTS &
OUTSTANDING
COLLECTIONS
YEAR
10/01/18 CORRECTIONS UNCOLLECTIBLE
COLLECTIONS TAXES
PERCENTAGE
2018
$49,461.25
$49,448.80 $12.45
99.97%
2017
$19,962.78 $0.00
$19,962.78 ($0.00)
100.00%
$12.45
EXEMPTIONS & TAX RATES
TAX
HOMESTEAD
OVER 65 /
DEBT SERVICE
CONTRACT TAX
YEAR
EXEMPTION
DISABLED
M & O RATE
RATE
RATE
TOTAL RATE
2019
0.00%
0
0.00000
0.00000
0.00000
0.00000
2018
0.00%
0
0.50000
0.00000
0.00000
0.50000
2017
0.00%
0
0.50000
0.00000
0,00000
0.50000
DISTRICT VALUES
TAX
LAND &
PERSONAL
YEAR
IMPROVEMENTS
AG NET
PROPERTY
EXEMPTIONS
TOTAL VALUE
SR KR
2018
9,881,920
28,690
309,850
328,210
9,892,250
30 30
2017
4,069,643
27,010
0
104,096
3,992,557
47 47
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 3
lawz&]
ROCK PRAIRIE MANAGEMENT DISTRICT 2
MUNICIPAL TAX SFRVICF,LLC FOR THE PERIOD ENDING 5/31/19
PROFIT & LOSS
CURRENT MONTH
FISCAL YEAR
5/1119 - 5/31/19
6/01/18 - 5131/19
BEGINNING BALANCE
14,660.35
10,271.84
INCOME
10% Rendition Penalty
0.00
0.00
Bad Check Charges
0.00
0.00
Court Costs/Abstract & Filing Fees
0.00
0.00
Collection Fee
0.00
27.38
Earned Interest
2.17
22.78
Overpayments
0.00
7.56
Penalty & Interest
0.00
19.89
Taxes Collected
0.00
49,578.27
Total Income
2.17
49,655.88
EXPENSES
Audit/Records
0.00
0.00
Attorney - General Tax Matters
0.00
0.00
Bank Charges
0.00
0.00
Bond Premium
0.00
50.00
Boundary Map
0.00
43.00
CAD Fees
0.00
277.58
Certificate of Value
0.00
0.00
Copies
39.20
596.60
Correction Roll Refunds
0.00
0.00
Correction Roll Rendition Refunds
0.00
0.00
Continuing Disclosure
0.00
0.00
Court Affidavits
0.00
0.00
Delinquent Tax Attorney Assistance
15.00
15.00
Delinquent Tax Attorney Fee
0.00
27.38
Installment Tracking
0.00
0.00
Unclaimed Property Report
60.00
60.00
Legal Notices
0.00
600.00
Mailing & Handling
0.00
128.05
Meeting Travel & Mileage
0.00
2,067.76
NSF or Return Item Fees
0.00
0.00
Overpayment Refund
0.00
7.55
Public Hearing
0.00
650.00
Records Retention
0.00
0.03
Roll Update & Processing
18.75
225.00
Supplies
0.00
0.80
Tax Assessor Collector Fee - AB
515.30
6,164.70
Tax Rate Preparation & Calculation
0.00
0.00
Transfer to Contract Tax
0.00
0.00
Transfer to Maintenance & Operating
5,000.00
40,000.00
Transfer to Debt Service
0.00
0.00
5,648.25
50,913.45
ENDING BALANCE
9.014.27
9.014.27
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 4
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 5/31/19
YEAR TO YEAR COMPARISON
2018
% 2017
%
October
$0.00
0.00% $0.00
0.00%
November
$0.00
0.00% $0.00
0.00%
December
$0.00
0.00% $0.00
0.00%
January
$38,113.40
77.06% $0.00
0.00%
February
$11,321.65
99.95% , $1,665.60
8.34%
March
$0.00
99.95% $18,167.71
99.35%
April
$13.75
99.97% $0.00
99.35%
May
$0.00
99.97% $0.00
99,35%
June
$0.00
99.35%
July
$12.45
99.41 %
August
$0.00
99.41%
September
{ $0.00
99.41 %
MONTHLY COLLECTIONS
1 20181 20171
$0.00 $0.00
VARIANCE
0,00%
0.00%
0.00%
77.06%
91.61 %
0.60%
0.62%
0.62%
0.00%
0.00%
0.00%
0.00%
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 5
ROCK PRAIRIE MANAGEMENT DISTRICT NO 2
M AL ERVICE LLC FOR THE PERIOD ENDING 05/28/19
PLEDGED SECURITIES REPORT
SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000
COLLATERAL SECURITY AGREEMENT ON FILE:
YES
TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON
COLLATERAL SECURITY REQUIRED: NO
TYPE OF PLEDGED INVESTMENT:
IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: YES
B A MUNICIPAL TAX SERVICE
13333 NORTHWEST FREEWAY SUITE 505 MAIN 713-900-2680
HOUSTON TX 77040 TOLL FREE 1-888-598-7409 PS
STATE OF TEXAS §
COUNTY OF BRAZOS §
Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named
District and the foregoing contains a true and correct report accounting for all taxes collected for
said District during the month therein stated.
Avik Bonnerjee, RTA
SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of June 2019.
a
�p1 ARY pGe(C
REBECCA LYNN BREWER
Notary Io # 1258819
My Commission Expires Rebecca Lynn Brewer
EOF XAz March 1, 2020 Notary Public, State of Texas
Notary ID #1258819
My Commission Expires March 1, 2020
Mr. Avila Bonner,jee
Registered Texas assessor Collector
B&A Municipal Tax Service LLC
13333 Northwest Freeway, Smite 250
Houston, TX 770,40
November 19, 2018 Rock prairie Management District 92
STATEMENT
Below are the ESTIMATED quarterly payment amounts and dace dates for the 2019 Brazos
Central :appraisal District Operating Budget, as mandated by State Law,
Please be advised these are estimated amounts at this time as we have not received actual
rates and levies from one of the taxing entities. Once those rates have been set and levies
calculated, we will submit corrected statements, if needed. Ira the event wve do not receive the
information prior to the 1" quarter due date, wve will make the appropriate adjustment to
the 2" `1 quarterly payment or issue a refund to those entities that pay in frail.
Section 6.06 State Property Tax Code states
"Unless the governing body of a unit and the chief appraiser agree to a different rraetlaorl of`
paytnent, each taxing unit shall pay its allocation in four equal payments to be made at the end
of each calendar quarter, and the first pa�yntent shall he made before .Ianuary I of the year in
which the budget takes effect. A pca:rtneut is delinquent if'not paid on the date it is due. A
delinquent payment incurs a penalty of 5 percent of the amount of the payment and accrues
itaterest at atr rrnraaral rate of Ili percent. Ifthe budget is amended, any change in the amount of
a omit's allocation is apportioned among the payments remaining."
I" Quarter clue by December 31, 2018 S103.75
2nd Quarter due by March 31, 2019 $103.75
3rd Quarter due by ,June 30, 2019 S103.75 K- I6-14
4"' Quarter due by September 30, 2019 $103.75
Total .allocation $415,00
MUNICIPAL TAX SERVICE, LLC
nIlrr
Rock Prairie Management District No. 2
13333 Northwest Freeway
Suite 505
Houston TX 77040
Description
Avik Bonnerjee, RTA - Tax Assessor Collector Fee June 2019.
2018 Additional Unit Count Invoiced 2019
Thank you for your business.
Date Invoice #
I6/1/2019 MD2-049
Unit Count Rate Amount
512.60 512.60
3 0.90 2.70
Total $515.30
NA- (P•i•l'A CK 1040
13333 Northwest Reeway, Suite 505 Houston, TX 77040 ® PH: 713-900-2680 E www..bamunitax.com
r
MUNICIPAL TAX SERVICE, LLC
Bill To
Rock Prairie Management District No. 2
13333 Northwest Freeway
Suite 505
Houston TX 77040
Date Invoice #
6/ 1 /2019 MD2-050
Description
Qty Rate
Amount
Copies
229 0.20
45.80
Roll Update & Processing (April 2019)
0.25 75.00
18.75
Statement Mailing & Handling (B&A)
0.25 75.00
18.75
Preparation of Delq. Atty. Electronic Files
15.00
15.00
Meeting Travel Time/Mileage/Time (April 2019)
375.12
375.12
Thank you for your business.
Total $473.42
13333 Northwest Freeway, Suite 505 Houston, TX 77040 M PH: 713-900-2680 ® www.bamunitax.com
� ("01, 1C�
Jurisr iction: UO2 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2
Delinquent Tax Roll
As of 5/31 /2019
Account No/Name/Address Cad No/Property Descr.
00090100040063 000000402114 Acreage: 0 11500 Over 65 No
GEVA URI A000901, THOMAS CARRUTHERS (ICL), TRACT 4.63, Veteran No
2809 BROTHERS BLVD 0.115 ACRES Installment Code N
COLLEGE STATION, TX 77845-5712
Due Mav, 2019 Due Jun, 2019
Year Stmt Date Delp Date Code Taxes Penalties Pavments Del. P&I Due Del. P&I Due
2018 1/18/2019 3/1/2019 12.45 0.00 0.00 1.37 13.82 1.62 14.07
Page 1
6/5/2019
1:56 PM
Due Jul, 2019
Del. P&I Due
5.03 17.48
Report Prepared by B&A Municipal Tax
www bamunitax.com
Jurisc',iction: 1,3D2 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 Page 2
Delinquent Tax Roll 6/5/2019
As of 5/31/2019 1:56 PM
Account No/Name/Address
Jurisdiction Totals
Year Tax Levy
2017 19, 962.78
2018 49,461.25
Cad No/Property Descr.
Base Taxes Due Penalties Due Del. P&I Due Atty Fee Due Escrow Amt
0.00 0.00 0.00 0.00 0.00
12.45 0.00 1.37 0.00 0.00
12.45 0.00 1.37 0.00 0.00
Total Due Count % Collected
0.00 0 100.00%
13.82 1 99.97%
13.82 1
Report Prepared by B&A Municipal Tax
www.bamunitax.com
Honesty I Efficiency C Transparency ; Accountability ! Continuity
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE MONTH ENDING
June 30, 2019
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409
�mmoumm�d�ll ' �
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 6/30/19
RECEIVABLES SUMMARY
2018 Balance Forward Levy at 05/31/19 FYE
$12.45
CAD Changes / Uncollectible
$0.00
12.45
Outstanding Balance forward Prior Years (2017-2010) at 05/31/19 FYE
$0.00
CAD Changes / Uncollectible
$0.00
0.00
Total Levy to be collected
12.45
Collection prior months (all years)
$0.00
2018 Taxes Collected net NSF & KR Refunds during current month
$0.00
Taxes Collected for Prior Years net NSF & KR Refunds during current month
$0.00
0.00
Total Outstanding Balance 12.45
TAX ACCOUNT Beginning Balance — Tax Account
7,921.80
Income
Taxes Collected Current Year
$0.00
Taxes Collected Prior Year
$0.00
Penalties & Interest
$0.00
Collection Fee Paid
$0.00
Overpayments
$0.00
NSF or Reversals, Bank Charges
$0.00
Other Fees & Court Costs, Etc
$0.00
Earned Interest
$1.36
$1.36
7,923.16
Expenses
CK# 1042 B&A Municipal Tax Service, LLC - Invoice MD2-051
515.30
CK# 1043 B&A Municipal Tax Service, LLC - Invoice MD2-052
488.24
$1,003.54
Ending Balance —Tax Account
6,919.62
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 2
elldllihlil
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING 6/30/19
OUTSTANDING TAXES - YEAR TO DATE
BALANCE FORWARD CAD
TAX
@ SUPPLEMENTS &
OUTSTANDING
COLLECTIONS
YEAR
10/01/18 CORRECTIONS UNCOLLECTIBLE
COLLECTIONS
TAXES
PERCENTAGE
2018
$49,461.25
$49,448.80
$12.45
99.97%
2017
$19,962,78 $0.00
$19,962.78
($0.00)
100.00%
$12.45
EXEMPTIONS & TAX RATES
TAX
HOMESTEAD
OVER 65 /
DEBT SERVICE
CONTRACT TAX
YEAR
EXEMPTION
DISABLED
M & 0 RATE
RATE
RATE
TOTAL RATE
2019
0.00%
0
0.00000
0.00000
0.00000
0.00000
2018
0.00%
0
0.50000
0.00000
0.00000
0.50000
2017
0.00%
0
0.50000
0.00000
0.00000
0.50000
DISTRICT VALUES
TAX
LAND &
PERSONAL
YEAR
IMPROVEMENTS
AG NET
PROPERTY
EXEMPTIONS
TOTAL VALUE
SR KR
2018
9,881,920
28,690
309,850
328,210
9,892,250
30 30
2017
4,069,643
27,010
0
104,096
3,992,557
47 47
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 3
bw
ROCK PRAIRIE MANAGEMENT DISTRICT 2
MUNICIPAL TAX SERVICE,LLC FOR THE PERIOD ENDING 6/30/19
PROFIT & LOSS
CURRENT MONTH
611/19 - 6/30/19
BEGINNING BALANCE
9,014.27
INCOME
10% Rendition Penalty
0.00
Bad Check Charges
0.00
Court Costs/Abstract & Filing Fees
0.00
Collection Fee
0.00
Earned Interest
1.36
Overpayments
0.00
Penalty & Interest
0.00
Taxes Collected
0.00
Total Income 1.36
U2UT&W
Audit/Records
0.00
Attorney - General Tax Matters
0.00
Bank Charges
0.00
Bond Premium
0.00
Boundary Map
0.00
CAD Fees
103.75
Certificate of Value
0.00
Copies
45.80
Correction Roll Refunds
0.00
Correction Roll Rendition Refunds
0.00
Continuing Disclosure
0.00
Court Affidavits
0.00
Delinquent Tax Attorney Assistance
15.00
Delinquent Tax Attorney Fee
0.00
Installment Tracking
0.00
Unclaimed Property Report
0.00
Legal Notices
0.00
Mailing & Handling
18.75
Meeting Travel & Mileage
375.12
NSF or Return Item Fees
0.00
Overpayment Refund
0.00
Public Hearing
0.00
Records Retention
0.00
Roll Update & Processing
18.75
Supplies
0.00
Tax Assessor Collector Fee - AB
515.30
Tax Rate Preparation & Calculation
0.00
Transfer to Contract Tax
0.00
Transfer to Maintenance & Operating
0.00
Transfer to Debt Service
0.00
1,092.47
ENDING BALANCE 7.923.16
FISCAL YEAR
6/01 /19 - 6/30119
9,014.27
0.00
0.00
0.00
0.00
1.36
0.00
0.00
0.00
1.36
0.00
0.00
0.00
0.00
0.00
103.75
0.00
45.80
0.00
0.00
0.00
0.00
15.00
0.00
0.00
0.00
0.00
18.75
375.12
0.00
0.00
0.00
0.00
18.75
0.00
515.30
0.00
0.00
0.00
0.00
1,092.47
7 Q91 1A
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 4
MUNICIPAL TAX SERVICE,LLC
ROCK PRAIRIE MANAGEMENT DISTRICT 2
FOR THE PERIOD ENDING
6/30/19
YEAR TO YEAR COMPARISON
j
2018
%
2017
%
j October
$0.00
0.00%
$0.00
0.00%
November
$0.00
0.00%
$0.00
0.00%
December
$0.00
0.00%
$0.00
0.00%
!,January
$38,113.40
77.06%
$0.00
0.00%
!February
$11,321.65
99.95%
$1,665.60
8.34%
r
March
$0.00
99.95%
$18,167.71
99.35%
April
$13.75
99.97% ':
$0.00
99.35%
May
$0.00
99.97% %
$0.00
99.35%
June
$0.00
99.97%
$0.00
99.35%
July
$12.45
99.41%
August
$0.00
99.41 %
-..
September
$0.00
99.41 %
MONTHLY COLLECTIONS
1 20181
20171
$0.00
$0.00
VARIANCE
0.00%
0.00%
0.00%
77.06%
91.61 %
0.60%
0.62%
0.62%
0.62%
0.00%
0, 00%
0.00%
B & A MUNICIPAL TAX SERVICE, LLC
13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680
HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 5
ROCK PRAIRIE MANAGEMENT DISTRICT NO 2
FOR THE PERIOD ENDING 06/21/19
MUNICIPAL TAX SERVICE,LLC
PLEDGED SECURITIES REPORT
SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000
COLLATERAL SECURITY AGREEMENT ON FILE:
YES
TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON
COLLATERAL SECURITY REQUIRED: NO
TYPE OF PLEDGED INVESTMENT:
IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: YES
B A MUNICIPAL TAX SERVICE
13333 NORTHWEST FREEWAY SUITE 505 MAIN 713-900-2680 PS
HOUSTON TX 77040 TOLL FREE 1-888-598-7409
STATE OF TEXAS §
COUNTY OF BRAZOS §
Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named
District and the foregoing contains a true and correct report accounting for all taxes collected for
said District during the month therein stated.
SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of July 2019.
1
Rebecca Lynn Brewer
Notary Public, State of Texas
Notary ID #1258819
My Commission Expires March 1, 2020
MUNICIPAL TAX SERVICE, LLC
Rock Prairie Management District No. 2
13333 Northwest Freeway
Suite 505
Houston TX 77040
Description
Avik Bonnerjee, RTA - Tax Assessor Collector Fee July 2019.
2018 Additional Unit Count Invoiced 2019
Thank you for your business.
Unit Count Rate
3
Date Invoice #
7/1/2019 MD2-051
Amount
512.60 512.60
0.90 2.70
Total
13333 Northwest Freeway, Suite 505 ® Houston, TX 77040 ® PH: 713-900-2680 ® www.bamunitarx..com
$515,30
MUNICIPAL TAX SERVICE, LLC
Bill To
Rock Prairie Management District No. 2
13333 Northwest Freeway
Suite 505
Houston TX 77040
Description
Copies
Postage, Mailing, and Handling (1)
Preparation of Delq. Atty. Electronic Files
Meeting Travel Time/Mileage/Time (May 2019)
Tax Assessor Bond Renewal Policy with McDonald & Wessendorff
(7.11.19 to 7.11.20)
Thank you for your business.
Qty
237
Date Invoice #
7/1/2019 MD2-052
Rate Amount
0.20
47.40
0.72
0.72
15.00
15.00
375.12
375.12
50.00
50.00
Total
13333 Northwest Freeway, Suite 505 ® Houston, TX 77040 ® PH: 713-900-2680 ® wwwbamunitax,com
.111R Cl< 015
$488.24
Jurisdiction: MD2 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 Page 1
Delinquent Tax Roll 7/9/2019
As of 7/9/2019 10:30 AM
Account No/Name/Address Cad No/Property Descr.
00090100040063 000000402114 Acreage: 0. 11500 Over65 No
GEVA URI A000901, THOMAS CARRUTHERS (ICL), TRACT 4.63, Veteran No
2809 BROTHERS BLVD 0.115 ACRES Installment Code N
COLLEGE STATION, TX 77846-5712
Due Jul, 2019 Due A= 2019 Due Seo, 2019
Year Stmt Date Del Date Code Taxes Penalties Pavments Del. P&I Due Del, P&I Due Del. P&I Due
2018 1/18/2019 3/1/2019 12.45 0.00 0.00 5.03 17.48 5.18 17.63 5.33 17.78
Jurisdiction Totals (excludes Rollback Accounts)
Year
Tax Levy
Base Taxes Due
Penalties Due
Del. P&I Due
Attv Fee Due
Escrow Amt
2017
19,962.78
0.00
0.00
0.00
0.00
0.00
2018
49,461.25
12.45
0.00
2.12
2.91
0.00
12.45
0.00
2.12
2.91
0.00
Jurisdiction Rollback Accounts Totals
Year
Tax Levy
Base Taxes Due
Penalties Due
Del. P&I Due
Attv Fee Due
Escrow Amt
2017
2,083.69
2,083.69
152.65
0.00
0.00
0.00
2018
2.083.69
2,083.69
18.38
0.00
0.00
0.00
4,167.38
171.03
0.00
0.00
0.00
Total Due Count % Collected
0.00
0
100.00%
17.48
1
99.97%
17.48
1
Total Due
Count
2,236.34
1
0.00%
2102.07
1
0.00%
4,338.41
2
Report Prepared by B&A Municipal Tax
www.bamunitax.com
EXHIBIT "C"
TBPE No. F-726
TBPLS No.10092300
ROCK PRAIRIE MANAGEMENT DISTRICT NO.2
ENGINEERING REPORT
JULY 2019
Engineering Report, including:
a. Authorize the design and/or advertisement of bids for construction of facilities within the District,
and approval of related Storm Sewer Water plans, including District.
1. Status of design of Lakeway Drive Reserve, Phase 201.
No Update
Board Action: None
b. Authorize the award of/or concurrence in award of contracts for the construction of facilities
within the District, authorizing acceptance of Texas Ethics Commissions C TEC") Form 1295; and
approval of any storm water permits.
1. Construction of Midtown Reserve 104 (36 lots)
We have reviewed and tabulated the two (2) bids received on Wednesday, May 8, 2019, for the
above -referenced project, and have determined the low bidder to be Greens Prairie Investors, Ltd.
in the amount of $471,655.50.
We have satisfactory past experience and work history of similar projects with Greens Prairie
Investors, Ltd. We, therefore, recommend that the contract for this project be awarded to Greens
Prairie Investors, Ltd. for the aforementioned amount, contingent upon approval of bonds and
certificate of insurance.
Board Action: Award to low bidder.
\\Client\P$\151-068-00\Docs\Reports\06 July 2019.doc
Rock Prairie Management District No. 2
July 9, 2019
Page 2
c. Status of construction facilities to serve land within the District, including the approval of any pay
estimates and change orders; and authorize acceptance of TEC Form 1295, including:
1. Construction of off -site sanitary sewer trunk line by Whitestone Civil Construction, LLC.
Contractor
Whitestone Civil Construction LLC
Contract Days
180 days
Approved Extensions
30 days
Contract Completion Date
11/28/2018
Date Annroved
Comment
Contract Bid Amount
$2,078,962.00
5/2/2018
Notice to Proceed Issued
Fence and Standpipe vent for
Change Order No.1
$52,267.76
8/9/2018
Landfill & additional CSS
Change Order No. 2
$72,170.36
2/4/2019
Reforestation required by the City
Quantity Adjustments
4132,552.00
Total Contract Amount
$2,070,848.12
Pay Request No.1
$35,482.50
7/12/2018
Pay Request No. 2
$76,292.50
7/12/2018
Pay Request No. 3
$355,942.00
7/12/2018
Pay Request No. 4
$560,690.50
8/9/2018
Pay Request No. 5
$506,665.80
1/17/2019
Pay Request No. 6
$177,596.51
1/17/2019
Pay Request No. 7
$11,975.18
1/17/2019
Pay Request No. 8
$10,267.87
1/17/2019
Pay Request No. 9
$90,193.65
2/14/2019
Pay Request No.10
$142,199.28
2/14/2019
Pay Request No.11 & Final
$103,542.33
For Approval
Total Pay Requests
$2,070,848.12
Remaining on Contract
$0.00
0.00% of Contract Remaining
Board Action: Approve Pay Request No.11 and Final.
\\Client\P$\151-068-00\Dots\Reports\06 July 2019.doc
10555 Westoffice Drive I Houston, Texas 77042 E H RA
A 740 70A ACnn 1 9 - - Ar-.-. 1 .............wee___ _____ V, 1v
Rock Prairie Management District No. 2
July 9, 2019
Page 4
3. Construction of water, sanitary, drainage and paving facilities for Bird Pond Road by Brazos
Paving, Inc.
Contractor
Bravos Paving, Inc.
ContractDays
300
days
Approved Extensions
22
days
Contract Completion Date
8/19/2019
Date Approved
Comment
Contract Bid Amount
$4,784,000.00
10/1/2018
Notice to Proceed Issued
Quantity Adjustment No.1
-$366,609.99
ForApproval
Removed 600 IF of Roadway
Added Waterline Crossings for
Change Order No.1
$60,034.20
For Apptoval
Future Single Family Sections
Desing changes in Street Lights and
additional Waterline crossings to
Change Order No. 2
$169,865.93
ForApproval
serve future developments
Quantity Adjustment No. 2
-$107,280.00
ForApproval
Removed Street Light Poles
Quantity Adjustment No. 3
$4,121.90
For Approval
Additional Excavation
Total Contract Amount
$4,544,132.04
Pay Request No.1
$94,060.58
1/17/2019
Pay Request No. 2
$361,440.16
1/17/2019
Pay Request No. 3
$157,923.91
2/14/2019
Pay Request No. 4
$198,528.22
2/14/2019
Pay Request No. 5
$231,434.60
4/18/2019
Pay Request No. 6
$334,237.70
ForApproval
Pay Request No. 7
$342,106.70
For Approval
Pay Request No. 8
$268,160.84
ForApproval
Pay Request No. 9
56$ 3,978.60
ForApproval
Total Pay Requests
$2,551,871.31
Remaining on Contract
$1,992,260.73
43.841/o of Contract Remaining
Construction is underway.
Board Action: Approve lay Request No. 6, 7, 8, 9, Change Order No.1, 2, Quantity
Adjustment 1, 2 and 3.
\\Client\P$\151-068-00\Docs\Reports\06 July 2019.doc
10555 Westoffice Drive I Houston, Texas 77042 E R^
t 711 7R,1 d5nn I i 71q 7Ra d577 I unnnnr_IFHRAinr_rnm
Rock Prairie Management District No. 2
July 9, 2019
Page 5
4. Midtown Reserve Subdivision Phase 100 by Greens Prairie Investors, Ltd. (26 lots)
Contractor
Greens Prairie Investors, Ltd.
Contract Days
120 days
Approved Extensions
0 days
Contract Completion Date
Contract Bid Amount
$447,933.00
Total Contract Amount
$447,933.00
Total Pay Requests
$0.00
Remaining on Contract
$447,933.00
Date Annroved Comment
Notice to Proceed Issued
100.00% of Contract Remaining
Utilities are and paving are substantially compete. Contractor is working on sidewalks.
Board Action: None
\\Client\P$\151-068-00\Does\Reports\06 July 2019.doc
10555 Westoffice Drive I Houston, Texas 77042 E H RA
4 "7i0'70A Aenn i Z'740 - nA AC— I ......... e- ft-- ----- V ,ff
Rock Prairie Management District No. 2
July 9, 2019
Page 6
5. Midtown Reserve Phase 102 by Greens Prairie Investors, Ltd (62 Lots)
Contractor Greens Prairie Investors, Ltd.
Contract Days 120 days
Approved Extensions 0 days
Contract Completion Date
Date Aonroved Commen
Contract Bid Amount $791,038.75 Notice to Proceed Issued
Total Contract Amount $791,038.75
Total Pay Requests $0.00
Remaining on Contract $791,038.75 100.001/o of Contract Remaining
Utilities are Substantially Complete. Contractor plans to start on pavement the week of 7-
15-19.
Board Action: None
d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District;
and acceptance of facilities for operation and maintenance purposes.
1. Conveyance and Bill of Sale of Utility Facilities from College Station Town Center, Inc.
in connection with off -site sanitary sewer line; and
2. Conveyance of Utility Facilities from District to City of College Station in connection
with off -site sanitary sewer trunk line;
Board Action: Approve items d.1 and d.2
e. Adoption of a plan relative to future proposed recreational facilities and adoption of a Resolution
Adopting Plan for recreational facilities.
Board Action: None
f. Status of acceptance by the City of College Station, Texas, for maintenance of streets.
Board Action: None
\\Client\P$\151-068-00\Dots\Reports\06 July 2019.doc EH
10555 Westoffice Drive I Houston, Texas 77042 E 1 1 RA
f 713 7stn As;nn I f 71Q 70A AG77 I ....—A, Cuonc.,........, % �
EXHIBIT "D"
July 11, 2019
Board of Directors
Rock Prairie Management District No. 2
1300 Post Oak Boulevard, Suite 1400
Houston, Texas 77056
Dear Directors:
In accordance with the District's Order Establishing Records Management
Program and the District's Records Retention Schedule for General Records, I hereby
request authorization to destroy the records of the District shown on Exhibit "A" attached
hereto.
Very truly yours,
By:,..
Jonathan Stark
Records Management Officer
Attachment
496110_3
EXHIBIT "A"
Notes of Board of Directors meetings from February 15, 2018 to February 14, 2019.
496110_3