HomeMy WebLinkAbout06/13/2019 - Regular Minutes - City CouncilRM061319 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JUNE 13, 2019
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Elianor Vessali
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney at 6:43 p.m. on Thursday, June 13, 2019 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentation and recognition for Captain Giles professional development in the National Fire
Academy's (NFA’s) Managing Officer Program.
Jonathan McMahan, College Station Fire Chief, announced that on April 3, 2019, Captain Jason
Giles had completed the National Fire Academy Managing Officer Program in Emmetsburg,
Maryland. Mayor Mooney, present a plaque to Captain Giles for the time and dedication he put
forth to complete this professional development milestone.
Proclamation declaring June as Men's Health Month.
Mayor Mooney presented a proclamation to the Santos Navarrette Jr, Nathan Johnson, Yao Akpalu,
Zac Rodriguez and Anthony Zuniga, proclaiming June 2019 as Men’s Health Month.
Hear Visitors Comments
Elianor Vessali, College Station, came before Council to honor the service and sacrifice of Marine
Capt. Lyle L. Gordon.
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David Gevry, College Station, stated he came here for another purpose but wanted to recognize that
this Council and City is doing great things. Mr. Gevry, discussed his background and stated that he
has been wrongly accused and become homeless through an interaction with local police. He also
noted that several city departments are not fulfilling their mission and in general doing poor work.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
May 23, 2019 Workshop Meeting
May 23, 2019 Regular Meeting
2b. Presentation, discussion, and possible action on Resolution No. 06-13-19-2b authorizing the
City Manager or designee as authorized officials to execute documents necessary for
submitting a grant application to the Office of the Governor Homeland Security Division for
police bomb squad equipment.
2c. Presentation, discussion, and possible action on a construction contract with CRT GC, Inc.
(dba Caprock Construction), in the amount of $418,266.89 for the development of Northgate
Park.
2d. Presentation, discussion, and possible action regarding the approval of Change Order No.
3 reducing the contract amount by $91,555.33 for the construction of the Sandy Point
Improvements Project.
2e. Presentation, discussion, and possible action regarding an Interlocal Agreement between
Region 8 Education Service Center and the City of College Station to participate in a program
called The Interlocal Purchasing System (TIPS).
2f. Presentation, discussion, and possible action of a contract with ASAP Security Services not
to exceed $162,271.92 for implementing Phase II of the city -wide integrated video surveillance
system.
2g. Presentation, discussion, and possible action on renewing the annual price agreement with
Techline, Inc. for the purchase of wire and cable which will be maintained in electrical
inventory and expended as needed for an amount not to exceed $712,700.
2h. Presentation, discussion, and possible action to ratify and approve the provision of services
by Global Payments Direct, Inc. for Merchant Card and Credit Card Payment Processing
Services by: a) Ratifying additional funding in the amount of $285,000 for the second year of
the initial contract term ending May 31, 2020; and b) Approving Amendment No. 1 of the
contract to allow for a total estimated annual expenditure of $1,300,000.
2i. Presentation, discussion, and possible action regarding the renewal of an annual contract
to Larry Young Paving for the repaving of utility cuts as needed for an amount not to exceed
$100,000.
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2j. Presentation, discussion, and possible action regarding the approval of the first renewal of
a contract with Brazos Paving, Inc. for the installation of one inch overlay with specialty mix
as needed for an amount not to exceed $432,000.
2k. Presentation, discussion, and possible action on an annual contract not-to-exceed $101,640
with Buyers Barricades Houston, LLC for the 2019 TAMU football post game day traffic
control.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda.
The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, discussion, and possible action on Ordinance No. 2019-4099
Budget Amendment #2 amending Ordinance No. 4048 which will amend the budget for the
2018-2019 Fiscal Year in the amount of $2,233,750.
Mary Ellen Leonard, Director of Finance, presented a proposed budget amendment is to increase the
FY19 budget appropriations by $2,233,750.
A summary with a description of the items included on the proposed budget amendment.
Attenuator Truck purchase - $150,000 Solid Waste Fund
Solid Waste Fund two additional drivers
Parkland Dedication Funds - $1,037,188
Additional Assistant to the City Manager position – 1.0 FTE
Medical Claims – $1,000,000
Waterline to be installed at Aggie Field Of Honor – $7,000
At approximately 7:14 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:14 p.m.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Mayor Mooney, the
City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2019-4099, on
Budget Amendment #2 amending Ordinance No. 4048 which will amend the budget for the 2018-
2019 Fiscal Year in the amount of $2,233,750. The motion carried unanimously.
2. Presentation, discussion, and possible action on Ordinance No. 2019-4100 amending
Chapter 2, “Administration,” Article V, “Finance,” Division 2 “Fees, Rates, and Charges”
Section 2-122 of the Code of Ordinances related to building permit fees and presentation,
discussion, and possible action on Resolution No. 06-13-19-02 establishing the fees, rates, and
charges as authorized in Chapter 2 “Administration”, Art. V. “Finance”, Div. 2 Fees, Rates,
and Charges” of the Code of Ordinances and repealing previous fees, rates, and charges
resolutions.
Jennifer Prochaska, Planning and Development Director, presented an update on all fees, rates and
charges in the Code of Ordinances are adopted by resolution of the City Council as provided in Sec.
2-117 of the Code of Ordinances.
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Mrs. Prochaska, stated that on May 21, 2019, H.B. 852 was signed by the Governor and became
effective immediately. The bill prohibits cities from calculating residential building permit fees
based on valuation. Specifically, the bill provides that: (1) in determining the amount of a building
permit or inspection fee required in connection with the construction or improvement of a residential
dwelling, a city may not consider:
(a) the value of the dwelling; or
(b) the cost of constructing or improving the dwelling
College Station, along with numerous municipalities throughout the State, uses a valuation-based
building permit fee structure. The proposed fee resolution includes amendments to the Building
Permit fees to both align with the new State law and with the City’s policy of full fee support for the
costs of permitted services.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2019-
4100, amending Chapter 2, “Administration,” Article V, “Finance,” Division 2 “Fees, Rates, and
Charges” Section 2-122 of the Code of Ordinances related to building permit fees and approval of
Resolution No. 06-13-19-02 establishing the fees, rates, and charges as authorized in Chapter 2
“Administration”, Art. V. “Finance”, Div. 2 Fees, Rates, and Charges” of the Code of Ordinances
and repealing previous fees, rates, and charges resolutions. The motion carried unanimously.
3. Public Hearing, presentation, discussion, and possible action regarding an Ordinance No.
2019-4101 amending Appendix A, “Unified Development Ordinance,” Article 4, Zoning
Districts,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College
Station, Texas by changing the zoning district boundaries from O Office with OV Corridor
Overlay to GC General Commercial with OV Corridor Overlay for approximately 3 acres
being University Park Section II Block T Lot 15A, generally located at 1101 University Drive
East, 1103 University Drive East, and 1105 University Drive East.
Jade Broadnax, Planning and Development, stated that the applicant is requesting to rezone the
subject property from O Office with OV Corridor Overlay to GC General Commercial with OV
Corridor Overlay. She explained that the change in zoning will allow for a wider range of uses in
the existing development while retaining the supplemental setback, sign, and building color
standards established with the OV Corridor Overlay district. The rezoning request does not include
a 1500 square foot lot in the middle of the subject property that is separately owned and used as a
utility.
The Planning and Zoning Commission considered this item on June 6, 2019 and voted 5-0 to
recommend approval. Staff also recommends approval.
At approximately 7:32 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:32 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2019-
4101, amending Appendix A, “Unified Development Ordinance,” Article 4, Zoning Districts,”
Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas
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by changing the zoning district boundaries from O Office with OV Corridor Overlay to GC General
Commercial with OV Corridor Overlay for approximately 3 acres being University Park Section II
Block T Lot 15A, generally located at 1101 University Drive East, 1103 University Drive East, and
1105 University Drive East. The motion carried unanimously.
4. Presentation, discussion, and possible action on an Interlocal Agreement with Brazos
County for housing City of College Station Class C Misdemeanor prisoners at $55 per prisoner
per day.
Charles Fleeger, Assistant Police Chief, stated that the Police Department is in the process of
constructing a new police facility that is scheduled to be completed in early 2020. He explained that
the new building will not have a holding facility as part of the construction. State law mandates that
the local Sheriff accept and house all arrests from agencies within the county that are a Class B
Misdemeanor and above. In order for the Brazos County Sheriff's Office to accept and house any
City of College Station Class C Misdemeanor prisoners this interlocal agreement must be approved
by the Council.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to approve an Interlocal
Agreement with Brazos County for housing City of College Station Class C Misdemeanor prisoners
at $55 per prisoner per day. The motion carried unanimously.
5. Presentation, discussion, and possible action regarding the award of a Construction
Contract for the Harvey Mitchell Parkway Multi-Use Path Landscaping Installation project
to Dudley Construction, Ltd. for the amount of $102,735 and the rejection of bids received in
response to ITB 19-010.
Justin Constantino, Planning and Development, stated that this landscaping project includes the
installation of native canopy and non-canopy trees and shrubs with irrigation along the existing
Harvey Mitchell Parkway Multi-Use Path located on Harvey Mitchell Parkway between Texas
Avenue and Welsh Avenue. He explained that the South Knoll Area Neighborhood Plan (adopted
on September 26, 2013) gave direction to continue to invest in and enhance existing park and trail
facilities. Also, this landscaping project was specifically identified in the neighborhood plan, and
also helps to implement the Comprehensive Plan as it relates to FM2818 as a Primary Image
Corridor.
Mr. Constantino, stated that two (2) bids were received; however, after evaluation of the bids, it was
determined the plans and specifications required amending as the original bids came in over budget.
Bidders were notified online of the City’s intent to reject bids, revise the plans and specifications
and re-bid the project. In May of 2019 purchasing staff formally solicited competitive bids (ITB 19-
068) for the Harvey Mitchell Parkway Multi-Use Path Landscaping project. Four (4) bids were
received and, after evaluating and tabulating the bids, Dudley Construction, Ltd. was determined to
be the lowest responsible bidder.
Staff recommends approval.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve the award of a
Construction Contract for the Harvey Mitchell Parkway Multi -Use Path Landscaping Installation
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project to Dudley Construction, Ltd. for the amount of $102,735 and the rejection of bids received
in response to ITB 19-010. The motion carried unanimously.
6. Presentation, discussion, and possible action regarding a Semi -Annual Report on System-
Wide Impact Fees for Water, Wastewater, and Roadway.
Carol Cotter, City Engineer, presented an update on the Semi-Annual Report on System-Wide
Impact Fees for Water, Wastewater, and Roadway. She explained that the impact fees were adopted
in the latter part of 2016. Fee implementation has occurred in phases, with full fee implementation
having occurred in December of this past year. The service area for roadway impact fees is bounded
by the City limits; however, service areas for system-wide water and wastewater impact fees do not
strictly follow City limit lines and include some areas of the City’s Extra -Territorial Jurisdiction
(ETJ).
Mrs. Cotter, also stated that the Land Use Assumptions and the related Capital Improvements Plans
have remained unchanged over the reporting period November 1, 2018 through March 31, 2018.
This report primarily documents the fees collected in each of the service areas, since there have been
no major changes any of the impact fee programs during the reporting period.
The Planning and Zoning Commission, with the inclusion of an ETJ representative for service areas
extending into ETJ, serves as the Impact Fee Advisory Committee per the City of College Station
Code of Ordinances Chapter 107, Impact Fees. On May 16th, 2019 the Advisory Committee
discussed and unanimously recommended support of the Semi-Annual Report.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Vessali, the City Council voted seven (7) for and none (0) opposed, to approve a Semi-Annual
Report on System-Wide Impact Fees for Water, Wastewater, and Roadway. The motion carried
unanimously.
7. Presentation, discussion, and possible action regarding an Interlocal Agreement between
City of College Station and Wellborn Special Utility District for the cost participation by
Wellborn Special Utility District in the City’s Greens Prairie Trail Phase 1 Widening Project.
Emily Fisher, Assistant Director of Public Works, stated that the improvements for the Greens
Prairie Trail Phase 1 Project will include the replacement of the existing two-lane asphalt pavement
with a four-lane concrete section, curb, gutter and underground storm sewer, multi-use paths and
illumination. The widening and realignment of Greens Prairie Trail has necessitated the relocation
of an 8”, 12” & 16” Wellborn SUD waterlines. Several of these waterlines are within City of College
Station ROW and WSUD has the responsibility to relocate.
Mrs. Fisher, explained that to reduce cost and make sure the relocations are completed on the road
project schedule. Wellborn SUD & City of College Station have agreed for the City of College
Station to complete all the waterline relocations, and that Wellborn SUD will reimburse the City of
College Station for the portion of waterline within City of College Station ROW.
Councilmember Nichols stepped out at 8:25 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to approve an Interlocal Agreement
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between City of College Station and Wellborn Special Utility District for the cost participation by
Wellborn Special Utility District in the City’s Greens Prairie Trail Phase 1 Widening Project. The
motion carried unanimously.
Councilmember Nichols returned at 8:28 p.m.
8. Presentation, discussion, and possible action regarding the approval of a professional
services contract with Jones & Carter, Inc. in the amount of $234,500 for the preliminary
engineering report related to the Greens Prairie Rehabilitation (FM 2154 to Victoria) project
and Resolution No. 06-13-19-08 Declaring Intention to reimburse certain expenditures with
proceeds from debt.
Emily Fisher, Assistant Director of Public Works, stated that this contract is for the preliminary
engineering report associated with the rehabilitation of Greens Prairie from FM 2154 to Victoria.
The budget in the amount of $3,620,000 is included for this project in the Streets Capital Projects
Fund. A total of $1,769.38 has been expended or committed to date, leaving a balance of
$3,618,230.62 in the total project budget for this contract, the final design contract, and future
construction.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to approve a professional services
contract with Jones & Carter, Inc. in the amount of $234,500 for the preliminary engineering report
related to the Greens Prairie Rehabilitation (FM 2154 to Victoria) project and Resolution No. 06-
13-19-08 Declaring Intention to reimburse certain expenditures with proceeds from debt. The
motion carried unanimously.
9. Presentation, discussion, and possible action regarding a professional services contract with
Kimley Horn and Associates, Inc. in amount of $839,800 and Resolution No. 06-13-19-09
Declaring Intention to reimburse certain expenditures with proceeds from debt for the
McCulloch Utility Rehabilitation project.
Emily Fisher, Assistant Director of Public Works, stated that this project includes the rehabilitation
of water and wastewater lines in the Southgate area, in the vicinity of Arizona Street, Phoenix Street,
Carolina Street, and Georgia Street. The sanitary sewer lines are in need of replacement due to an
increase in service disruptions caused by deteriorating lines, shallow lines, and poor access to mains
located near back lot lines. Additionally, water distribution lines are in need of replacement due to
an increase in service disruptions caused by deteriorating lines and inadequate fire protection due to
the existence of smaller lines within the respective area.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve a professional
services contract with Kimley Horn and Associates, Inc. in amount of $839,800 and Resolution No.
06-13-19-09 Declaring Intention to reimburse certain expenditures with proceeds from debt for the
McCulloch Utility Rehabilitation project. The motion carried unanimously.
10. Presentation, possible action, and discussion on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation
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of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
Councilmember Nichols requested a report with respect to city staff outreach and efforts to enhance
the 2020 census.
11. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 8:38 p.m. on Thursday, June 13, 2019.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary