HomeMy WebLinkAbout2019-4074 - Ordinance - 02/25/2019ORDINANCE NO. 2019-4074
AN ORDINANCE (BUDGET AMENDMENT #1) AMENDING ORDINANCE NO. 2018-4048 WHICH
WILL AMEND THE BUDGET FOR THE 2018-2019 FISCAL YEAR AND AUTHORIZING
AMENDED EXPENDITURES AS THEREIN PROVIDED.
WHEREAS, on September 27, 2018, the City Council of the City of College Station, Texas, adopted
Ordinance No. 2018-4048 approving its Budget for the 2018-2019 Fiscal Year; and
WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon
as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly
given; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That Ordinance No. 2018-4048 is hereby amended by amending the 2018-2019 Budget adopted
thereto by a net amount of $13,872,957 as further detailed in Exhibit A attached hereto and
incorporated herein for all purposes.
PART 2: That this Budget Amendment #1 shall be attached to and made a part of the 2018-2019 Budget.
PART 3: That except as amended hereby, Ordinance No. 2018-4048 shall remain in effect in accordance
with its terms.
PART 4: That this Ordinance shall become effective immediately after passage and approval.
PASSED and APPROVED this 25th day of February, 2019.
ATTEST: APPROVED:
____________________________ ________________________________
City Secretary Mayor
APPROVED:
_________________________
City Attorney
Exhibit A - FY19 Budget Amendment #1 Detail Listing
1. Encumbrance Roll - $7,995,063 (Budget Amendment)
A number of expenditures were not completed in FY18 due to timing issues. These goods and
services were budgeted and encumbered in FY18, but were not or will not be received until FY19.
The encumbrance roll increases the FY19 budget appropriation in each applicable fund for the
eligible items. Included in the encumbrance roll is amounts from the Hotel Tax and Fun For All
Playground special revenue funds related to completion of construction that begun in FY18.
$4,220,590 from the Hotel Tax Fund is for the completion of the Veteran’s Park synthetic fields
and $958,547 from the Fun for All Playground Fund is for the completion of phase one of that
park. The encumbrance roll also includes $1,895,471 from the Equipment Replacement Fund for
vehicles that were ordered in FY18, but not yet delivered including $1,172,746 for a Ladder Truck
for the Fire Department.
2. Electric CIP – Transmission Poles and Optical Ground Wire (OPGW) - $770,817 (Budget
Amendment and Interfund Transfer)
An additional $770,817 appropriation is needed for Electric’s transmission pole and OPGW project
because bids came in higher than originally anticipated. Work on this project began in FY18 and
will continue throughout FY19. This additional appropriation will be funded by increasing the FY19
transfer from the Electric Fund to the Electric CIP Fund.
3. Wastewater CIP – East Side FM158 Sewer Line - $927,000 (Budget Amendment)
An additional $927,000 needs to be appropriated for the East Side FM 158 Sewer Line CIP project.
The East Side Lift Station needs to be constructed further south to increase service area and to
avoid the construction of a secondary lift station. This change resulted in additional design and
survey work as well as added construction for the force main and gravity lines. The funding
increase was discussed during late FY18 but the appropriation was not included in time for the
FY19 Wastewater CIP budget. There are available resources in the Wastewater CIP Fund to fund
this additional appropriation.
4. Water CIP – Lincoln Avenue Rehab - $18,900 (Budget Amendment)
An additional $18,900 appropriation is needed for the Water portion of the Lincoln Avenue Rehab
CIP project because the anticipated design cost was not fully appropriated during the proposed
budget process. The design expense was anticipated and there are available resources in the
Water CIP Fund to fund this additional appropriation. Work on this project began in FY18 and is
expected to continue through FY20.
5. Library Expenses - $57,177 (Budget Amendment)
When the FY19 budget was created for the library, an oversite occurred and only the expenses
paid to the City of Bryan where included in the Budget. Expenses paid to vendors directly by the
City of College Station were inadvertently omitted. Therefore, a shortage resulted and the FY19
Library budget was underfunded by $57,177. The general fund Fund Balance has capacity of
absorb the additional expense.
6. Water CIP – Veterans Park Reclaimed System Improvements - $67,000 (Budget Amendment)
An additional $67,000 appropriation is needed for the Veterans Park Reclaimed System
Improvements project. This project was originally established and appropriated as a Wastewater
CIP project. However, the project should have been created as a Water CIP project. The
Wastewater CIP Fund will retain the original appropriation, while a new appropriation is needed
for the Water CIP Fund. The new Water CIP appropriation will be financed by existing Fund
balance and budget savings from other Water CIP projects. Work on this project is expected to
start in FY19.
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Exhibit A - FY19 Budget Amendment #1 Detail Listing
7. Water Event at City Hall - $350,000 (Budget Amendment)
In October 2018, a heavy rain event caused widespread leaking and damage to City Hall and its
annex. This rain event resulted extensive remediation efforts that remain ongoing. The
requested amount will be used to supplement the Property & Casualty Fund where the costs will
be consolidated. A second rain event in December 2018 resulted in additional damage,
remediation and repairs and will be brought forward with Budget Amendment #2 later this year.
8. Wastewater CIP – Lick Creek Wastewater Treatment Plant (LCWWTP) Expansion - $3,687,000
(Budget Amendment)
An additional $3,687,000 appropriation is needed for the LCWWTP Expansion project given the
submitted construction contracts’ anticipated costs. These costs are higher than estimated due
to broad macroeconomic factors (e.g., increased commodity prices, tariffs, possible trade
conflicts, and increasing labor costs) and local circumstances (e.g., competing with Hurricane
Harvey repair projects throughout Texas). The additional expense will be funded via debt
issuances over FY19-FY22. Construction is expected to commence in FY19 and will last through
FY22.
9. Trailhead Parking Lot at Lick Creek - $20,000 (Interfund Transfer)
To begin the project to allow for the Lick Creek Trailhead parking lot to be located closer to the
greenway trail the Planning and Development O&M budget will be moved to Parks CIP. Additional
funding from the Electric CIP fund and Parkland dedication will be requested later on in FY19 as
costs solidify. The additional amounts will be utilized to add a gate for the substation, and
increase flexibility for the lot configuration of the Midtown Business Park at the corner of Lakeway
Drive and Pebble Creek Parkway.
10. Fire Department – Increase of Co-Medical Director’s contracted amount - $4,300 (Interfund
Transfer)
The Fire Department was approved for FY19 to contract a Co-Medical Director to assist the
existing Medical Director in overseeing the EMT services of the department. The approved
amount for the new Co-Medical Director was $8,000 per year in the Fire budget for his services
plus an additional $4,300 in Property & Casualty to cover liability insurance associated with the
services. In the process of contracting with the new Co-Medical Director, it was discovered that
the additional liability insurance was not needed. The Fire Department is requesting that the funds
budgeted for that insurance coverage be transferred from the Property & Casualty Fund to the
Fire Department’s budget within the General Fund so that the funds can be redirected to receive
additional services from the Co-Medical Director.
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