HomeMy WebLinkAbout03/05/2018 - Workshop Agenda Packet - City CouncilCity Council Workshop
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers4:00 PMMonday, March 5, 2018
1. Call meeting to order.
2. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov’t Code Section 551.071};
Possible action. The City Council may seek advice from its attorney regarding a pending or
contemplated litigation subject or settlement offer or attorney-client privileged information.
Litigation is an ongoing process and questions may arise as to a litigation tactic or
settlement offer, which needs to be discussed with the City Council. Upon occasion the City
Council may need information from its attorney as to the status of a pending or
contemplated litigation subject or settlement offer or attorney-client privileged information.
After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
Litigation
a.Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas
b. McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
c. City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Legal Advice
a. Legal advice regarding extension of the City’s extraterritorial jurisdiction.
b. Legal advice regarding charter amendment elections.
Personnel {Gov’t Code Section 551.074};
Possible action. The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer. After executive session
discussion, any final action or vote taken will be in public. The following public officer(s)
may be discussed:
Page 1 College Station, TX Printed on 3/1/2018
March 5, 2018City Council Workshop Meeting Agenda - Final
a. Council Self Evaluation
b. City Manager
5:00 p.m.
3. Take action, if any, on Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Presentation, possible action, and discussion regarding an update on
the Mitigation Bank initiative.
18-01485.
Sponsors:Coleman and Gibbs
Presentation, possible action, and discussion relating to receiving the
annual audit reports and Comprehensive Annual Financial Report
(CAFR) for the fiscal year ended September 30, 2017.
18-01206.
Sponsors:Leonard
Presentation, possible action, and discussion regarding two synthetic
fields at Veterans Park and Athletic Complex.
18-01547.
Sponsors:Harmon
8. Council Calendar - Council may discuss upcoming events.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Architectural Advisory
Committee, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Bio -Corridor Board of Adjustments, Blinn College Brazos
Valley Advisory Committee, Brazos County Health Dept ., Brazos Valley Council of
Governments, Bryan/College Station Chamber of Commerce, Budget and Finance
Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience
Bryan-College Station, Design Review Board, Economic Development Committee,
FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning
Organization, Parks and Recreation Board, Planning and Zoning Commission, Research
Valley Partnership, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Transportation and
Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal
League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council,
Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board).
10. Adjourn
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
Page 2 College Station, TX Printed on 3/1/2018
March 5, 2018City Council Workshop Meeting Agenda - Final
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on March 1, 2018 at 5:00 p.m.
_____________________
City Secretary
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano
al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
Page 3 College Station, TX Printed on 3/1/2018
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0148 Name:Mitigation Bank presentation
Status:Type:Presentation Agenda Ready
File created:In control:2/15/2018 City Council Workshop
On agenda:Final action:3/5/2018
Title:Presentation, possible action, and discussion regarding an update on the Mitigation Bank initiative.
Sponsors:David Coleman, Alan Gibbs
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding an update on the Mitigation Bank initiative.
Relationship to Strategic Goals:
Core Services & Infrastructure
Sustainable City
Recommendation: None. Presented for information.
Summary:Water Services got direction from City Council in April 2017 to initiate an environmental
study to evaluate our three large well-field properties for their potential as Mitigation Banks.
Background: Certain properties that have stream segments or wetlands can be used as Mitigation
Banks, whereby environmental uplift is constructed on the property, and those improvements are sold
as Credits for construction projects elsewhere that disturb or destroy those same environmental
aspects on those remote sites.
Staff awarded a contract to Alan Plummer and Associates to perform this environmental study on our
properties, to determine what uplift is possible. The ultimate goal is to issue an RFP to existing
Mitigation Bankers, who will offer proposals to pay the City for using our properties as Mitigation
Banks. If the City elects to move forward, then the first task the Banker will be required to complete
is to gain approval of the Mitigation Bank from the US Army Corps of Engineers.
The uplift study is complete, but the next hurdle was to present this information to the local US Army
Corps of Engineers office, and other related State regulatory agencies, on March 1, 2018 to get their
comments.
This presentation will summarize the information shared with the USACE, and discuss their reaction
regarding whether our properties would likely be approved as a Mitigation Bank.
College Station, TX Printed on 3/1/2018Page 1 of 2
powered by Legistar™
File #:18-0148,Version:1
Budget & Financial Summary:None
Reviewed and Approved by Legal: NA
Attachments:
None
College Station, TX Printed on 3/1/2018Page 2 of 2
powered by Legistar™
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0120 Name:CAFR & Audit 2017
Status:Type:Presentation Agenda Ready
File created:In control:1/31/2018 City Council Workshop
On agenda:Final action:3/5/2018
Title:Presentation, possible action, and discussion relating to receiving the annual audit reports and
Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2017.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion relating to receiving the annual audit reports and
Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2017.
Recommendation(s):On February 26th the Council Audit Committee reviewed the reports.Staff
recommends that Council accept the 2017 audit reports and CAFR.
Summary:The City's Charter and Fiscal and Budgetary Policies along with State law require that
not less than thirty (30)days prior to the end of each fiscal year,the City Council shall designate a
qualified public accountant or accountants who,as of the end of the fiscal year,shall make an
independent audit of accounts and other evidences of financial transactions of the City government and
shall submit the report to the City Council.Also,the City's budgetary policies require that the auditor
jointly review the management letter/audit results with the City Council within 30 days of receipt by the
staff.
Mr.Jimmy Ingram of Ingram,Wallis &Associates will present the results of the fiscal year 2017 audit and
present,along with staff,the 2017 CAFR.Mr.Ingram will also be available to answer any questions the
City Council may have.
Budget &Financial Summary:The reports provide a summary of the City's financial position as of
September 30, 2017.
Attachments:
1.Comprehensive Annual Financial Report for the Fiscal Year ended September 30,2017
(Delivered to Council under separate cover)
2.Single Audit Reports (Delivered to Council under separate cover)
3.Management Letter (Delivered to Council under separate cover)
4.Staff response to Management Letter (Delivered to Council under separate cover)
College Station, TX Printed on 3/1/2018Page 1 of 1
powered by Legistar™
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0154 Name:Veterans Park and Athletic Complex Synthetic
Fields
Status:Type:Presentation Agenda Ready
File created:In control:2/19/2018 City Council Workshop
On agenda:Final action:3/5/2018
Title:Presentation, possible action, and discussion regarding two synthetic fields at Veterans Park and
Athletic Complex.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding two synthetic fields at Veterans Park and
Athletic Complex.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s): Staff recommends Council receive the presentation and provide direction.
Summary: N/A
Budget & Financial Summary: N/A
Attachments: N/A
College Station, TX Printed on 3/1/2018Page 1 of 1
powered by Legistar™