HomeMy WebLinkAbout02/08/2018 - Workshop Agenda Packet - City CouncilCity Council Workshop
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers4:00 PMThursday, February 8, 2018
1. Call meeting to order.
2. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov’t Code Section 551.071};
Possible action. The City Council may seek advice from its attorney regarding a pending or
contemplated litigation subject or settlement offer or attorney -client privileged information .
Litigation is an ongoing process and questions may arise as to a litigation tactic or
settlement offer, which needs to be discussed with the City Council. Upon occasion the City
Council may need information from its attorney as to the status of a pending or
contemplated litigation subject or settlement offer or attorney -client privileged information .
After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
Litigation
a. Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas
b. McCrory Investments II, LLC d /b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
c. City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Real Estate {Gov't Code Section 551.072};
Possible action. The City Council may deliberate the purchase, exchange, lease or value
of real property if deliberation in an open meeting would have a detrimental effect on the
position of the City in negotiations with a third person. After executive session discussion,
any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Northgate Parking Garage
Personnel {Gov’t Code Section 551.074};
Possible action. The City Council may deliberate the appointment, employment, evaluation,
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February 8, 2018City Council Workshop Meeting Agenda - Final
reassignment, duties, discipline, or dismissal of a public officer. After executive session
discussion, any final action or vote taken will be in public. The following public officer (s)
may be discussed:
a. Council Self Evaluation
b. City Manager
c. Construction Board of Adjustments
d. Zoning Board of Adjustments
5:00 p.m.
3. Take action, if any, on Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Presentation, possible action, and discussion on the status of the
Capital Improvement Plan including recommended projects from the
Citizens Advisory Committee.
18-00765.
Sponsors:Fisher
Presentation, possible action, and discussion on the Texas Weekend
of Remembrance special event slated for May 25-27, 2018 (Memorial
Day Weekend). The presentation will cover the background, mission,
and event details.
18-01096.
Sponsors:Wood
Presentation, possible action, and discussion regarding a City -initiated
rezoning to remove the Krenek Tap Overlay zoning district from all
properties currently under the district.
18-00947.
Sponsors:Hitchcock
AerialAttachments:
Presentation, possible action, and discussion regarding an overview of
current community notification requirements and practices for cases
involving a public hearing.
18-00958.
Sponsors:Simms
Required Public Notices
Required Hearings and Reviewing Body
Attachments:
Presentation, possible action, and discussion regarding non -residential
landscaping standards.
18-01029.
Sponsors:Lazo
Presentation, possible action, and discussion of a possible travel
budget for representation from the College Station City Council to
18-010810.
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February 8, 2018City Council Workshop Meeting Agenda - Final
attend meetings of the Gulf Coast Strategic Highway Coalition.
Sponsors:Smith
11. Council Calendar - Council may discuss upcoming events.
12.Discussion, review and possible action regarding the following meetings: Animal
Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Architectural
Advisory Committee, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian,
and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos
Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of
Governments, Bryan/College Station Chamber of Commerce, Budget and Finance
Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience
Bryan-College Station, Design Review Board, Economic Development Committee,
FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning
Organization, Parks and Recreation Board, Planning and Zoning Commission, Research
Valley Partnership, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Transportation and
Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal
League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council,
Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board).
13. Adjourn
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on February 2, 2018 at 5:00 p.m.
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
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February 8, 2018City Council Workshop Meeting Agenda - Final
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano
al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
Page 4 College Station, TX Printed on 2/2/2018
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0076 Name:Status of Capital Improvement Plan
Status:Type:Presentation Agenda Ready
File created:In control:1/20/2018 City Council Workshop
On agenda:Final action:2/8/2018
Title:Presentation, possible action, and discussion on the status of the Capital Improvement Plan including
recommended projects from the Citizens Advisory Committee.
Sponsors:Emily Fisher
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the status of the Capital Improvement Plan including
recommended projects from the Citizens Advisory Committee.
Relationship to Strategic Goals:
·Good Governance
·Financially Sustainable City
·Core Services and Infrastructure
·Neighborhood Integrity
·Diverse Growing Economy
·Improving Mobility
·Sustainable City
Recommendation(s): Staff recommends Council receive the presentation.
Summary: N/A
Budget & Financial Summary: N/A
Attachments: N/A
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0109 Name:Texas Weekend of Remembrance Special Event
Workshop Agenda
Status:Type:Report Agenda Ready
File created:In control:1/29/2018 City Council Workshop
On agenda:Final action:2/8/2018
Title:Presentation, possible action, and discussion on the Texas Weekend of Remembrance special event
slated for May 25-27, 2018 (Memorial Day Weekend). The presentation will cover the background,
mission, and event details.
Sponsors:JD Wood
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on the Texas Weekend of Remembrance special event
slated for May 25-27, 2018 (Memorial Day Weekend). The presentation will cover the background,
mission, and event details.
Relationship to Strategic Goal: Core Services and Infrastructure
Recommendation(s): Parks and Recreation staff, local and non-local veterans, military personnel,
and TAMU staff recommend approval of Texas Weekend of Remembrance to continue with the
planning process.
Summary: Texas Weekend of Remembrance is a time for military members, veterans and their
families to come together and honor the memory of their lost loved ones through camaraderie and
commemoration of their sacrifice. This event will become a precursor to Memorial Day and restore its
original intent by allowing everyone to show their pride and respect to the men and women who have
paid the ultimate price.
Budget & Financial Summary: Hotel Occupancy Tax Funds
Attachments:
1.Texas Weekend of Remembrance PowerPoint Presentation
College Station, TX Printed on 2/2/2018Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0094 Name:City-Initiation Rezoning - Krenek Tap Overlay
Status:Type:Presentation Agenda Ready
File created:In control:1/24/2018 City Council Workshop
On agenda:Final action:2/8/2018
Title:Presentation, possible action, and discussion regarding a City-initiated rezoning to remove the Krenek
Tap Overlay zoning district from all properties currently under the district.
Sponsors:Molly Hitchcock
Indexes:
Code sections:
Attachments:Aerial
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding a City-initiated rezoning to remove the
Krenek Tap Overlay zoning district from all properties currently under the district.
Relationship to Strategic Goals:
·Good Governance
·Diverse Growing Economy
Recommendation(s): Receive Staff’s presentation and provide direction as desired.
Summary: This item originated with the 2017 Planning & Zoning Commission’s Plan of Work item to
help streamline the Unified Development Ordinance (UDO). The concept of deleting of the Krenek
Tap Overlay zoning district from the UDO is supported by Staff and the Planning & Zoning
Commission, but such an ordinance amendment would necessitate the rezoning of all properties
currently under the overlay to remove its application.
The Krenek Tap Overlay zoning district was adopted in 2004 to enhance the views along Krenek Tap
Road and create a sense of identity for the City, not only along the municipal property but along
Krenek Tap Road itself. At the time, the City was pursuing the City Centre Concept for the
development of the municipal property. The overlay heightens the development standards for all
properties along Krenek Tap (including single-family) by requiring parking to be located behind
structures and placing limitations on façade and fence materials and roof and signage options. The
overlay is applied to all property from the Krenek Tap right-of-way and back 750 feet in each
direction.
Budget & Financial Summary: N/A
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File #:18-0094,Version:1
Attachments:
1.Aerial with boundaries of the Krenek Tap Overlay
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0095 Name:Public Hearing Notifications
Status:Type:Presentation Agenda Ready
File created:In control:1/24/2018 City Council Workshop
On agenda:Final action:2/8/2018
Title:Presentation, possible action, and discussion regarding an overview of current community notification
requirements and practices for cases involving a public hearing.
Sponsors:Lance Simms
Indexes:
Code sections:
Attachments:Required Public Notices
Required Hearings and Reviewing Body
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding an overview of current community notification
requirements and practices for cases involving a public hearing.
Relationship to Strategic Goals:
·Good Governance
·Neighborhood Integrity
·Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission heard this item on 21 December 2017 and
asked staff to explore ways to improve the signage placed on the subject property. Otherwise, the
Commission felt like our current notification process is working well.
Summary: This item is in response to a future agenda item requested by the City Council. This item
was also part of the Planning & Zoning Commission’s Plan of Work. Under “educational/informational
items”, the Commission’s Plan of Work states, “Review current community notification requirements
and practices for cases involving a public hearing”. The purpose of the information provided below is
to provide an overview of the types of public hearing notifications provided by the City, whether
required or discretionary.
Required Notifications
When an item requiring a public hearing is to be considered by the Planning & Zoning Commission,
the City is legally required to:
·Post the meeting agenda on the City’s official website
·Post the meeting agenda at City Hall at least 72 hours before the meeting
·Publishing a notice in The Eagle at least 15 days prior to the meeting; and,
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File #:18-0095,Version:1
·Mail a notice to property owners within 200 feet of the parcel under consideration at least 15 days
prior to the meeting (applies to rezonings, conditional use permits, ZBA variances, and certain
replats).
At a minimum, the Unified Development Ordinance (UDO) requires that published and mailed notices
provide:
·The general location of the land that is the subject of the application;
·The substance of the application, including the magnitude of proposed development and the
current zoning district;
·The time, date, and location of the public hearing; and
·A phone number to contact the City
Discretionary/Courtesy Notifications
Based on past direction from the City Council, staff also provides public hearing notifications that
exceed the UDO requirements. For example, in addition to the notifications outlined above,
registered homeowner/neighborhood associations are notified of rezoning requests when the parcel
under consideration is located nearby. Also, as a standard practice, staff places public hearing signs
on the parcel under consideration. The sign provides the Planning & Development Services’ contact
information and the type of case being considered (e.g., comprehensive plan amendment, rezoning,
variance, or replat).
Neighborhood Meetings
Lastly, it is important to note that staff also encourages applicants to proactively reach out to adjacent
neighborhoods and host an informational meeting before a comprehensive plan amendment or
rezoning request is considered by the P&Z Commission and City Council. These meetings have
proven beneficial to date and provide a forum for the applicant to present an overview of the
proposed development or request while seeking feedback from neighboring residents. The applicant
often chooses to amend their proposal to address concerns raised by those attending the
informational meeting. Recent examples include the Aggieland Outfitters rezoning and the University
Town Center comprehensive plan amendment/rezoning. City staff is also available to attend these
informational meetings as needed or requested.
Budget & Financial Summary: N/A
Attachments:
1.UDO Section - Required Public Notices
2.UDO Section - Required Hearings and Reviewing Bodies
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Unified Development Ordinance Section 3.2.G
G. Required Public Notice.
1. Summary of Notice Required.
Notice shall be required for development review as shown in the following table.
Application Type Published Mailed Agenda Posted
Comprehensive Plan Amendment X X
Zoning Map Amend. (Rezoning) X X X
UDO Text Amendment X X
Conditional Use Permit X X X
Subdivision - Replats* X* X* X
Design District - Site Plan/Bldg. X
Certificate of Appropriateness X
Certificate of Demolition (No economically viable use) X X X
Variances - ZBA X X X
Appeals - Site Plan & Driveway X
Waiver - Subdivision Design X
Waiver - Buffer Requirements X
Administrative Appeals X X
Development Exaction Appeal X
* Only when required per the Texas Local Government Code.
Unified Development Ordinance Section 3.2.G.4
4. Required Hearings and Reviewing Body.
The following table illustrates the types of review requiring a public hearing and the review body responsible
for conducting the hearing.
Application Type
Zoning
Board of
Adjustment
Landmark
Commission
Planning
and
Zoning
Commission
City
Council
Comprehensive Plan Amendment X X
Zoning Map Amendment (Rezoning) X X
Zoning Map Amendment (Rezoning - Historic
Preservation Overlay District) X X X
Certificate of Demolition (No economically viable
use) X
UDO Text Amendment X X
Conditional Use Permit X X
Subdivision* X
Variances - ZBA X
Administrative Appeals X
Development Exaction Appeal X X**
* Only when required per the Texas Local Government Code.
** Request is considered by Council only if Planning and Zoning Commission's decision is appealed.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0102 Name:Non-Residential Landscaping Standards
Status:Type:Presentation Agenda Ready
File created:In control:1/26/2018 City Council Workshop
On agenda:Final action:2/8/2018
Title:Presentation, possible action, and discussion regarding non-residential landscaping standards.
Sponsors:Rachel Lazo
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding non-residential landscaping standards.
Relationship to Strategic Goals:
·Neighborhood Integrity
·Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission heard this item at their December 21, 2017
meeting and recommended approval of the proposed changes.
Summary: As part of the 2017 Plan of Work, City Council and Planning and Zoning Commission
directed staff to review current city landscaping requirements, including streetscaping and buffer
standards. Staff was also directed to explore options for water-conserving landscaping.
Staff received feedback from stakeholders in the development community, neighborhood
associations, and the general public on this item through two public meetings held in a “come and go”
format on August 30, 2017. On September 21, 2017, the Planning and Zoning Commission heard the
results of the stakeholder meetings and endorsed staff’s general recommendations at the time. The
Planning & Zoning Commission heard the item again at their December 21, 2017 meeting and
recommended that staff proceed with the following changes:
•Encouraging drought tolerant irrigation by increasing the landscaping point credit from 10
percent to 20 percent for water-conserving irrigation systems.
•Providing an extra 50 percent increase in landscaping points for Texas native plants.
•Incentivizing the retention of older/larger trees by doubling the point values for each protected
tree.
•Creating administrative flexibility to waive buffer requirements adjacent to common area, and
exempting buffers adjacent to FEMA 100-year floodplain.
•Allowing Staff to adjust buffer width up to 5 feet if the applicant is providing above and beyond
minimum requirements for screening.
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File #:18-0102,Version:1
•Removing the double landscape point requirements for building plots over 15 acres.
•Removing the heightened 2.5-inch caliper tree requirement for building plots over 15 acres
and allow these sites to meet the 2-inch caliper tree requirement of other sites.
•Providing water conserving landscaping options, such as xeriscaping in lieu of sod.
•Requiring buffer by developed/proposed use instead of by zoning district.
Staff is seeking direction from City Council on the aforementioned items before moving forward with
the development of ordinance language.
Budget & Financial Summary: N/A
Attachments: N/A
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0108 Name:Gulf Coast Strategic Highway Coalition
Status:Type:Presentation Agenda Ready
File created:In control:1/29/2018 City Council Workshop
On agenda:Final action:2/8/2018
Title:Presentation, possible action, and discussion of a possible travel budget for representation from the
College Station City Council to attend meetings of the Gulf Coast Strategic Highway Coalition.
Sponsors:Tanya Smith
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of a possible travel budget for representation from the
College Station City Council to attend meetings of the Gulf Coast Strategic Highway Coalition.
Relationship to Strategic Goals:
·Diverse Growing Economy
·Improving Mobility
Recommendation(s): N/A
Summary: During the January 11th Workshop meeting Council requested there be a item to discuss
an increase in the travel/training budget to accommodate hotel stay, travel and registration fee for the
Gulf Coast Strategic Highway Coalition.
Budget & Financial Summary:(Waiting on #'s to update the coversheet)
Attachments: N/A
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