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Home My WebLink About09/06/2007 - Minutes - Planning & Zoning CommissionMINUTES Regular Meeting Planning and Zoning Commission Thursday, September. 6, 2007, at 7:00 p.m. .Council Chambers College Station City Hall '~ 1101 Texas Avenue ~„€ ~~~~~%~.~ ~ :~~~r ~ ~ ~,~ `~ o_~~:~~~~~~~ College Station, Texas ,. COMMISSIONERS PRESENT: Chairman John Nichols, Derek'Dictson, Harold Strong, Bill Davis, Glenn Schroeder, Marsha Sanford and Noel Bauman COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior. Planners Jennifer Prochazka and Lindsay Boyer,. Transportation Planner Ken Fogle, Graduate Civil Engineer Carol Cotter, Acting City Engineer Alan Gibbs, Assistant Director Lance Simms, Planning. Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Information Services Representative Mandi Luedecke, Staff Assistants Brittany Korthauer and Nicole Menchaca. L Call meeting to order. Chairman John Nichols called the meeting to order at 7:08 p.m. 2. Hear Citizens. No one spoke during the item. 3. Consent Agenda. 3.1 Consideration, discussion and possible action on Absence Requests from .meetings. • Derek Dictson -August 29, 2007. - P&Z & CPAC Joint Meeting 3.2 Consideration, discussion, and possible action to approve meeting Minutes. • August 2, 2007 Workshop Meeting • August 2,.2007 Regular Meeting • August 16, 2007 Workshop Meeting • August 16, 2007 Regular Meeting September 6, 2007 P&Z Regular Meeting Minutes Page 1 of 5 3.3 Presentation, possible .action, and discussion on a Preliminary Plat for Edelweiss Gartens, Phase 13 consisting of 31 lots on 7.97 acres generally located east of 'the intersection of Hofburg Lane and William D. Fitch Parkway. Case #07-00500181 (LB) 3.4 Presentation; possible action, and discussion on a Final Plat for Spring Creek Commons Lot 6, Block 1 consisting of l lot on 2.839 acres located at 4401 SH 5 S in the general vicinity of the northeast corner of SH 6 and William D. Fitch Pkwy. Case #07-00500189 (JS). Commissioner Strong ..motioned to approve the consent agenda items. Commissioner Sanford seconded the motion, motion passed (7-0). Regular Agenda 4. Consideration, discussion, .and possible action on items removed from the Consent Agenda by Commission action. No items were removed. 5. Presentation, .possible .action, and discussion on a Master Plan for Summit Crossing, consisting of 113.2 :acres, .located at 4001 Harvey Road, and. more generally located. along the north side of Harvey Road, west of FM 158 and east of the Crescent Pointe Subdivision. Case #07-00500160 (JP) Item was pulled from agenda because of procedural issues. 6. Presentation, possible action, and discussion on a Variance Request to Section 8- M.1 of the Subdivision Regulations (Sidewalks); and a public hearing, presentation, possible action, and discussion on a Final Plat of Horse Haven Estates Lots 2B-T, 2B-2, and 2B-3, being a replat of Horse Haven Estates Lot 2B, consisting of 4.521 acres located at 2297 Earl Rudder Freeway South; and more generally located on the east side of Earl Rudder Freeway north of Horse Haven Lane. Case # 07-00500188 (JP) Jennifer Prochazka, Senior .Planner, presented the variance request and replat and recommended approval of the replat should the variance be approved. She addressed several questions by the Commission on the variance request and replat. Commissioner Dictson motioned to .approve the .variance request. Commissioner Strong seconded the motion, motion passed (7-0). Joe Schultz, 3208 Innsbruck, College Station, Texas, was .called upon by the Commission to answer questions in general from the Commission. He stated that he did not see a need for a parallel sidewalk on the frontage road or back of property. September 6, 2007 P&Z Regular Meeting Minutes Page 2 of 5 Commissioner Davis motioned to approve the replat. Commissioner Sanford seconded the'motion, motion passed (7-0). 7. Public hearing; presentation, possible action, .and discussion regarding an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 2.4 Design Review. Board. Case #07-500004 (MH) Molly Hitchcock, Planning Administrator, presented the first amendment stating that the Design Review. Board may review Gateway Grants as per the Gateway Grant Program. She then presented the next amendment which would be an amendment to the requirements of board membership. Staff offered two options for the Commission: Option 1: Seven member board and two alternates, consisting of: 1. Person knowledgeable in aesthetic or architectural design issues 2. Business Person 3. Landscape Architect 4. Person with general knowledge of development codes and processes 5. Person knowledgeable in aesthetic judgement 6. Citizen-at-large 7. Chairman of the Planning & Zoning Commission, or his .designee • Alternate -Citizen-at-large • Alternate- Citizen-at-large Option 2: Five Member board and two alternate members, consisting of: 1. Business Person 2. Landscape Architect.. 3. Person knowledgeable in aesthetic judgement 4. Citizen-at-large 5. Chairman of the Planning. & Zoning Commission, or his designee • Alternate -Citizen-at-large • Alternate -Citizen-at-large She answered questions from the Commission regarding the requirements of the board .membership and stated that there .have been difficulties in filling many positions., resulting in the lack of a quorum for meetings. No one spoke at the. public hearing Commissioner Davis. motioned to accept `Option lA which would eliminate one Alternate -Citizen-at-large. .Commissioner Schroeder seconded .the motion. September 6, 2007 P&Z Regular Meeting Minutes Page 3 of 5 Commissioner Sanford made a motion to amend the previous motion stating that one. of the Alternates should have. the qualifications of one of the 1st five board members (i.e., person knowledgeable in aesthetic or architectural design issues, ..business person, landscape architect, person .with general knowledge of development codes. and processes, or a person knowledgeable in aesthetic judgement). Commissioner Bauman seconded the motion, motion passed (5-2). The amended motion .passed (7-0). Commissioner Schroeder motioned to include .the Gateway Grants in the powers and duties of the Design Review Board. Commissioner Sanford seconded. the motion, motion passed (7-0). 8. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not .been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Dictson stated that he would like a training on changes that have been made through .Growth. Management .and the Easf College Station Transportation Study. Chairman Nichols mentioned he would like to discuss how to impose more order in large commercial developments so that there are pedestrian friendly sidewalks and appropriate turning radius. Assistant Director Lance Simms stated that staff is preparing a meeting to discuss internal commercial site developments and will add Chairman Nichols .suggestions as topics at the meeting. 9. Adjourn. Commissioner Davis motioned to-adjourn. Commissioner Sanford seconded the motion, motion passed (7-0). Meeting adjourned at 8:24 p.m. September 6, 2007 P&Z Regular Meeting Minutes Page 4 of 5 Appro ,/ Jo ichols, Chairman Planning and Zoning Commission- Attest: Brittany Ko h u ,Staff Assistant Planning an evelopment Services September 6, 2007 P&Z Regular Meeting Minutes Page 5 of 5