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HomeMy WebLinkAbout2018-4011 - Ordinance - 05/14/2018ORDINANCE NO. 2018-4011 AN ORDINANCE (BUDGET AMENDMENT #2) AMENDING ORDINANCE NO. 2017-3936 WHICH WILL AMEND THE BUDGET FOR THE 2017-2018 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 25, 2017, the City Council of the City of College Station, Texas, adopted Ordinance No. 2017-3936 approving its Budget for the 2017-2018 Fiscal Year; and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2017-3936 is hereby amended by amending the 2017-2018 Budget adopted thereto by a net amount of $4,129,094 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment #2 shall be attached to and made a part of the 2017-2018 Budget. PART 3: That except as amended hereby, Ordinance No. 2017-3936 shall remain in effect in accordance with its terms. PART 4: That this Ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 24th day of May 2018. ATTEST: APPROVED: ____________________________ City Secretary _______________________________ Mayor Pro Tem APPROVED: _________________________ City Attorney James Benham (May 24, 2018) Ordinance No. 2018-4011 Page 2 of 3 The proposed budget amendment is to increase the FY18 budget for the items listed below by $4,129,094. Also included is an interfund transfer in the amount of $229,700. Interfund transfers (transfers between Funds) require Council approval and, therefore, the item is being included as part of this Budget Amendment. 1. Firehouse Subs Public Safety Foundation Grant – $24,094 (Budget Amendment) Firehouse Subs Public Safety Foundation provides grants to purchase life-saving equipment for first responders and public safety organizations. The College Station Fire Department’s bike medic program was awarded a $24,094 grant in January 2018 for the purchase of six specially equipped bicycles, ten protective vests, fifteen uniforms, and two hundred traffic cones. This budget amendment item will appropriate budget in the General Fund Fire Department. 2. LED Screen/Trailer - $82,500 (Budget Amendment) This item is for the purchase of a double sided outdoor LED screen/trailer to be used for athletic tournaments and events. The screen will be used to display video to large crowds. The LED screen is fully mobile, so it be used indoors or outdoors at specific locations and then stored when not in use. As the LED screen/trailer will be used primarily for Hotel Tax Funded tournaments and events, the purchase is proposed for the Hotel Tax Fund. This budget amendment item will appropriate the budget in the Hotel Tax Fund to support the expenditure. 3. Veterans Park and Athletic Complex Phase II Build Out - $1,550,000 (Budget Amendment) On March 5, 2018, Council approved a construction contract for the construction of two synthetic fields at Veterans Park and Athletic Complex. The contract that was approved exceeded the budget available. Council approved a motion to fund the contract using an additional $1,550,000 in Hotel Tax Funds. This budget amendment item will appropriate in the Hotel Tax Fund the additional needed project budget. 4. Fire Station #7 Land Purchase - $700,000 (Budget Amendment) This budget amendment item will appropriate budget in the Facilities and Technology Capital Improvement Projects Fund for the purchase of land and related ancillary costs for the Future Fire Station #7. Certificates of Obligation in the amount of $700,000 are included for this item as part of the upcoming FY18 bond sale. 5. Southeast Park - $400,000 (Budget Amendment) On February 8, 2018, Council approved a design contract for Southeast Park. The contract that was approved exceeded the budget that had been appropriated in FY18 for design. This budget amendment item will appropriate the additional needed budget in the Facilities and Technology Capital Improvement Projects Fund. Certificates of Obligation in the amount of $1,400,000 are included for Southeast Park as part of the upcoming FY18 bond sale. 6. Parkland Dedication Funds - $372,500 (Budget Amendment) Ordinance No. 2018-4011 Page 3 of 3 When the FY18 budget was developed, the amounts budgeted in the Park Land Dedication Funds corresponded to the balances in the Funds at that time. This budget amendment item is to increase budget appropriations in several Park Land Dedication Funds in order to expend contributions that were received after the budget was developed. Projects and Park Land Zones proposed to be increased include: $262,819 in Park Land Zone C (Fund 4162) and $62,181 in Park Land Zone D (Fund 4163) for the Central Park Parking Lot Rehabilitation; $35,000 in Park Land Zone 13 (Fund 4183) for the Castlegate Tennis Court Fence Project (PK1814); and $12,500 in Park Land Zone 10 (Fund 4180) for the Reatta Meadows Park Project (PK1602). 7. Fun for All Playground - $1,000,000 (Budget Amendment) On March 22, 2018, Council approved an Interlocal Agreement between the City and the Rotary Club of College Station and College Station Noon Lions Club for the development of the Fun for All Playground at Central Park. The agreement establishes the responsibilities of the City of College Station and the Clubs in the design development and construction of a Fun for All Playground in Stephen C. Beachy Central Park and to provide for effective cooperation in the implementation of the project provisions. The total cumulative liability for all phases and aggregate funding obligation of the City for this Playground project, including all of the described responsibilities contained in the Agreement, shall not exceed five-hundred thousand dollars ($500,000.00), unless otherwise increased by the City Council. The Clubs shall provide necessary financial funding for the construction of each phase of the Playground Project in cash, prior to the commencement of each phase, with a total Playground project not-to-exceed amount of four-million dollars ($4,000,000.00). It is anticipated that the first phase of construction will be approximately $1,000,000 and that the construction contract for this phase will be brought to Council for approval in early summer. Once the contract is approved, it is anticipated that the donations received for phase one construction will be transferred to the City for expenditure. This budget amendment item will appropriate the phase one construction budget for the project in the Fun for All Playground Fund. 8. Budget Transfer from Economic Development Fund to Spring Creek Local Government Fund - $229,700 (Interfund Transfer) The FY18 budget included an approved Service Level Adjustment in the Economic Development Fund to begin the development of the Spring Creek Corporate Campus. The Spring Creek Local Governmental Fund was established in February 2018 in order to record the revenue and expenditures associated with this effort. This item will transfer the corresponding budget from the Economic Development Fund to the Spring Creek Local Government Fund to support the anticipated costs such as master plan development, surveying, preliminary platting and the identification of infrastructure needs. This item is being included as part of this budget amendment because transfers between Funds must be approved by Council.