HomeMy WebLinkAboutRM01101375thMinutesMINUTES OF THE 75TH ANNIVERSARY COMMITTEE
January 10, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
Karan Chavis
Jerry Cooper
B. B. Holland
Henry Mayo
Alison Meserole
Tracy Paine
Dave Ruesink
Mayor Ben White
City Staff:
Sherry Mashburn, City Secretary
Jacob Morris, Historic Records Coordinator
Mike Neu, Multimedia Coordinator
Jeff Kirsten, Executive Director of Business Services
1. Call to Order
The 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:32 a.m. on January 10, 2013 in the College Station City Hall, 1101 Texas Avenue, College Station, TX 77840.
2. Hear Visitors
There were no visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes. The motion carried unanimously.
4. Chair Summary and Update
Chair Linda Harvell encouraged members to recruit additional volunteers for 75th activities. Chair then stressed the importance of promotion and cultivating sponsorships, especially
in context of upcoming deadlines.
5. Workshop Topics
a. Sponsorships/fundraising
Jeff Kirsten the Executive Director of Business Services for the City of College Station
Donations for 75th, attended the meeting and fielded questions.
Upon discussion, it was determined that donations could be given a project number for 75th Anniversary-related activities. The City Council can do a budget amendment that will amend
appropriations to spent the donations on the project. Checks are to be made out to the City of College Station.
City staff agreed to determine if, and in what manner, donations could be used for tax deduction purposes.
The Committee then discussed sponsorship levels, with tentative levels as below:
100 brakeman
500 conductor
1000 engineer
2500 station master
5000 yard master
10000 rail baron
b. PR - getting the word out
Mike Neu reported that Communications has increased the 75th web presence. He asked for members to provide any ideas for new content to be used in all formats.
Committee agreed upon increasing media presence through television, radio, and press. Committee requested a list of talking points to keep everyone representing 75th activities consistent
with one another. Neu stated that members can appear independently, given that they coordinate with communications.
Committee also discussed physical promotional items, such as 11 by 17 broadside flyers, pins, coins, and bookmarks. Jerry suggested promo pins and bookmarks. Mayo suggested 11 by 17
posters, relatively inexpensive.
c. Tell Us Your Story and the Bush Library Exhibit
Committee discussed the Bush Library exhibit content and layout:
Model railroad exhibit, possibly commissioned by the Union Pacific.
Manning Smith’s ring.
The history of the Peterson family, early African-American landowners.
A living history exhibit in which people speak of local history.
A story for each of the remaining historic concrete obelisk-shaped street signs.
Police, firefighter uniforms.
Utilizing maps and data to show growth, such as Mr. Orr’s original survey and 1940 census information.
Mike Neu encouraged members to speak with community members through informal conservation, or formal interviews to develop content. He mentioned a smartphone application called TapNotes
that may be useful. A handout created by Tom Taylor listing potential interviewees was distributed. Jacob Morris encouraged members to contact him and
Communications with assistance in interviews or collecting items. Mike Neu indicated that Susie Cox at Bush Library needs exhibit items a month before the opening of the exhibit.
d. Reunion/Homecoming
e. Car Show
B. B. Holland presented a handout outline of the car display event to members, and committee discussed line items:
1. Exhibit Vehicle Parking: Need to discuss parking spaces with Tracy Paine to verify number and location of exhibit vehicles.
2.Display time: times confirmed as 9am to 4pm
3.Accomodations: Committee discussed portable restrooms and utilizing mobile vendors.
4. Vehicle Age: Committee discussed limiting exhibits to pre 1970’s cars.
5. Categories: Committee discussed dividing vehicles into 1920s-30s, 1940s-50s, and 60s to early 1970s.
Committee discussed developing a flyer to give out. Communications offered to assist in developing a flyer
Need help developing a flyer- mike neu can help.
Can get club mailing lists, but need a good flyer to give out.
Wants confirmation on liability release/input
TOM Taylor did list of tell your story people. On handout.
6. Additional Planning and Reports related to 75th Anniversary Activities
7. New and Other Business
THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS SCHEDULED FOR THURSDAY, February 14, 2013.
8. Adjournment
MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at approximately 10:09 a.m. on Thursday, January 10, 2013.
________________________
Chair
ATTEST:
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Secretary
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