HomeMy WebLinkAboutRM091312 75th MinutesMINUTES OF THE 75TH ANNIVERSARY COMMITTEE
September 13, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
Jerry Cooper
Kim Fox
Margaret Godfrey
Tom Taylor
City Staff:
Sherry Mashburn, City Secretary (left before adjournment)
Jacob Morris, Historic Records Coordinator
Mike Neu, Multi-Media Coordinator (arrived after roll call)
David Schmitz, Parks and Recreation Director
Shelley Major, Records Coordinator
1. Call to Order and Announce a Quorum is Present
With a quorum present, the 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:30 a.m. on September 13, 2012 in the College Station City Hall, 1101 Texas Avenue,
College Station, TX 77840.
2. Hear Visitors
There were no visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes. The motion carried unanimously.
4. Chair Report
Chair Harvell reported that the historic preservation content on the City of College Station website has been revised in order to make it more accessible and accurate. She then introduced
Shelley Major, who made a presentation that summarized the changes. The major changes include consolidation of pages and deletion of dead links and ghost pages. Heritage programs can
now be accessed directly from several tabs: visitor, resident, government, City Secretary, and parks. Committee members suggested several refinements, including: further page re-organization,
addition of captions to images, addition of direct links to Project HOLD content (especially historic marker location image and oral history content), and refining Project HOLD instruction
page.
Chair Harvell then reported that Project HOLD was being re-structured to bring it in line with digital archive standards. Jacob Morris summarized major changes including addition of
consistent metadata standards, and resolution standards, stressed that the improvements will
make the database more usable for the development of interpretive material for events. He then encouraged members to refer possible volunteers to assist on the project.
Chair Harvell then stressed the importance of consistent attendance and time commitment to event activities. She also encouraged members to recruit volunteers, and reminded members that
volunteers can be assigned to specific activities.
She then stated that more of the Texas A&M athletic schedule has been released, but the exact location and dates of some games are still undetermined. Events will be planned to avoid
conflict with sports activities as well as the Texas Reds Festival. David Schmitz reported that he is ready for event specifics.
5. Committee Reports
a. Public Relations and Marketing
Mike Neu reported that Media and Communications is in the early stages of building the website for the 75th .He added that they were looking into custom coins and college t-shirts for
supporters.
b. Exhibits
Committee discussed exhibit development through the collection of ideas for topics, as well as collection of artifacts, and stories for use in all aspects of upcoming 2013 interpretative
programs, including the Bush Library and Veterans’ Park activities:
Topics Discussed:
Based upon a comment by Tom Taylor, the committee discussed interpreting the importance of Madeley’s Pharmacy to local history. Committee evaluated feasibility of re-creation of aspects
of the soda shop and pharmacy as an interpretive exhibit. Committee discussed interpreting the influence of internationally-known figures who were associated with College Station, and
the diverse population of the city. Kim Fox stated that she may have several contacts that would fit that description.
Artifacts:
Jerry Cooper shared that he has images of commercial photographs of city businesses. He added that fire-truck that the committee was exploring using for the Bush library exhibit would
be too large to fit in the rotunda. Committee agreed to look for other vintage vehicles.
Stories:
Committee discussed the collection of stories and anecdotes from the community. Committee determined that interviews would be tailored to the needs of 75th activities, but would be retained
for Project HOLD. It was agreed that media for interviews is flexible, and depends upon the preference of those involved in the interview. For practical reasons interviewers were encouraged
to make transcriptions, notes, or summaries of interviews to aid in speed of adapting them for use in events. City staff stated that video or audio recording could be arranged. Jacob
Morris encouraged members to contact him with questions regarding conducting oral interviews.
c. Need Sub-Committee Chairs for Various Activities
Chair Linda Harvell announced that it is time continue to get subcommittees in place and create a framework for accomplishing each aspect of 75th events.
d. Activities- Day of Event- Brainstorm ideas
Activities for the event day were still undetermined because specifics of home games are still undetermined.
6. Speaker’s Bureau- Mayor Ben White
N/A
7. Fundraising- Don Barber/Linda Harvell- Sponsorship Packet
Linda Harvell reported that she and Don Barber would resume efforts when he returned from his trip.
8. Budget
N/A
9. New and Other Business
THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE WILL BE HELD ON THURSDAY, OCTOBER 11, 2012.
10. Adjournment
MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at approximately 10 a.m. on Thursday, September 13, 2012.
________________________
Chair
ATTEST:
_______________________
Secretary