HomeMy WebLinkAboutMEETING NOTES 75TH ANNIVERSARY_01_14_11 (2)City of College Station 1/2 January 28, 2011
75TH ANNIVERSARY
PLANNING COMMITTEE
MEETING NOTES
College Station Conference Center
1300 George Bush Drive
January 14, 2011
10:00 a.m.
In attendance: Linda Harvell (chair), Anne Boykin, Patricia Cleere, Jerry Cooper, Susan Irza, Greg
Phelps, Dave Ruesink, Julie Schultz, Ben White.
FUTURE MEETING TIME CHANGED TO 11:00 a.m. on second Fridays.
Linda Harvell, new chair of the committee, introduced herself and gave a brief rundown of her
experience working with city governments, in the travel industry and in planning major events. Linda also
serves on the Historic Preservation Committee for the city of College Station.
Anne Boykin – Will send out an email with meeting notes and will ask each member of the committee to
state their interest in the committee whether it will be as a working member or as a supporting
member. Working members will meet regularly as a committee and will be very active in the planning,
organizing and implementation of the 75th Anniversary events. Supporting members will be those who are
very interested in participating in one or more of the events and/or just want to be kept in the loop on the
committee progress offering assistance or suggestions along the way.
Susan Irza – Recommended that we concentrate on 2- 3 events. Very interested in a time capsule and
enlisting the help of the media to solicit items to be included. Feels a master calendar is very important
for scheduling events.
Ben White – Recommended that we engage all levels of the community in our celebration. Feels 1-4
events, maybe quarterly, would be sufficient.
Dave Ruesink – Announced that the city is considering sponsorship of DuckJam as their signature
annual event. He also suggested a 100 mile bicycle race. He felt that it is important to go to the individual
organizations and ask them what they are willing to do to participate.
Linda Harvell – Discussed sponsorship levels for citizens and community businesses. We need a
mission statement.
Greg Phelps – Mentioned the window of opportunity in the summer made available with Bryan
moving Texas Reds to the fall. Suggested a gala evening with awards recognizing accomplishments of
individuals, organizations and businesses. Something along the line of People’s Choice Awards.
Julie Schultz – Recommended that we clearly state our purpose so that we can then define our
direction.
City of College Station 2/2 January 28, 2011
Jerry Cooper – Reminded the committee that March 4, 1938 is a very important date for the city. It was
the day that the committee of 26 men went before the A. & M. College Board of Directors to state their
intention to incorporate. Recommended events being scheduled pre-2013 to capture advance sales of
promotional items: t-shirts, mugs, book, etc.
Work in progress:
3rd Annual Hot Rocks Cook-Off in 2011 – Event includes ancient earth oven cooking methods,
American Indian life skills demonstrations, participation of tribal representatives, and students from
TAMU, U.T., Baylor and Texas State University. This event will become a permanent site at Veterans
Park and will encourage the development of a Native American Pathway at the park. Currently, Heritage
Programs and CS Parks and Recreation coordinate the event with Dr. Alston Thoms from TAMU. The
event is held in late October or November and should develop into an even more significant event by
2013.
Comprehensive College Station History Book – Heritage Programs is currently working on getting
approval to work with Donning Publishing Company to publish a history of College Station. Sales from
this book will go toward the 75th anniversary celebrations.
Mayor Interviews – Susan Irza has been conducting filmed oral history interviews with the remaining
former mayors and long time serving council members and city employees. Portions of these films will be
used in a city history DVD. The whole interviews will be archived on Project HOLD, historic online
library database. Check it out if you haven’t already been to the site. http://hold.cstx.gov. Once there,
click on the “Take me to the Archives” link.
THANK YOU all for taking the time to participate!
Anne Boykin
Heritage Programs Coordinator
Parks and Recreation Department
City of College Station
979.764.3491
979.450.3296
aboykin@cstx.gov