HomeMy WebLinkAbout05/08/2008 - Workshop Agenda Packet - City CouncilTraditional Values, Progressive Thinking
In the Research Valley
Mayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Ron Gay Lynn McIlhaney
City Manager Chris Scotti
Glenn Brown David Ruesink
Agenda
College Station City Council
Workshop Meeting
Thursday, May 08, 2008 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion relating to receiving the annual audit reports and
Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2007.
3. Presentation and discussion on the performance, progress and future plans of the Bryan/College Station
Convention and Visitors Bureau (B/CSCVB).
4. Presentation, possible action, and discussion regarding current status of the Brazos Valley Wide Area
Communications System and development of the governance agreement.
5. Presentation, possible action, and discussion regarding possible items to be discussed at the City
Council’s annual summer retreat.
6. Council Calendar
May 10 City General Election
May 12-15 BCS Chamber of Commerce Annual Washington DC Trip
May 13 2008 Hospitality Celebration, 12:00 pm
May 14 Law Enforcement Memorial Service, 12:00 pm
May 16 Canvass of Election, 10:00 am
May 19 IGC Meeting at BVCOG, 12:00 pm
May 20 Council Transportation Committee Meeting, 4:30 pm
May 20 CPAC Meeting, CS Conference Center, 6:00 pm
May 22 Council Workshop/Regular Meeting 3:00 pm and 7:00 pm
7. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
8. Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of
the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments,
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Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee,
Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks
and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate,
Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas
Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek
TIF Board, Zoning Board of Adjustments (Notice of Agendas posted on City Hall bulletin board).
9. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated litigation
subject or settlement offer or attorney-client privileged information. After executive session discussion, any
final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation.
b. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College
Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District.
c. Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
d. Sewer CCN request.
e. Legal aspects of Water Well and possible purchase of or lease of another water site.
f. Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK
Development v. College Station.
g. Cause No. 06-002318-CV-272, 272nd Judicial District Court, Brazos County, Texas, Taylor Kingsley v.
City of College Station, Texas and Does 1 through 10, inclusive.
h. Cause No. 485-CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David
Allen Weber, et al.
i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
j. Cause No. 07-001241-CV-361, 361st Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
k. Water CCN request
l. Legal issues and advice on Brazos Valley Solid Waste Management Agency Contract, on proposed
Methane Gas Contract, on proposed Franchise with City of Bryan for B.T.U. Electric, on proposed
easement and pole use for College Station electric line, and update on legal proceedings for Grimes
County Landfill site and on contract for site acquisitions.
Real Estate {Gov’t Code Section 551.072}; The City Council may deliberate the purchase, exchange, lease or
value of real property if deliberation in an open meeting would have a detrimental effect on the position of the
City in negotiations with a third person. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Property Acquisition in the Northern Portion of Northgate
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Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business prospect
that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in
conducting economic development negotiations may deliberate on an offer of financial or other incentives for
a business prospect. After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
a. Hotel and Conference Center
10. Action on executive session, or any workshop agenda item not completed or discussed in today’s
workshop meeting will be discussed in tonight’s Regular Meeting if necessary.
11. Adjourn.
APPROVED:
______________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 8th day of May, 2008 at 3:00 pm in the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 5th day of May, 2008 at 2:30 pm
__
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
__________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on May 5, 2008 at 2:30 pm and remained so posted continuously for at
least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following
date and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2008.
CITY OF COLLEGE STATION, TEXAS
By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas
My commission expires:________
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This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517
or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live
on Cable Access Channel 19.
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May 8, 2008
Workshop Agenda Item 2
Presentation of 2007 Audit Reports and Comprehensive Annual Financial Report
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion relating to receiving the
annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year
ended September 30, 2007.
Recommendation(s): On April 29, 2008 the Council Audit Committee recommended
that the City Council accept the 2007 audit reports and CAFR. Staff also recommends that
Council accept the 2007 audit reports and CAFR.
Summary: The City's Charter and Fiscal and Budgetary Policies along with State law
require that not less than thirty (30) days prior to the end of each fiscal year, the City
Council shall designate a qualified public accountant or accountants who, as of the end of
the fiscal year, shall make an independent audit of accounts and other evidences of financial
transactions of the City government and shall submit the report to the City Council. Also,
the City's budgetary policies require that the auditor jointly review the management
letter/audit results with the City Council within 30 days of receipt by the staff.
Mr. Tom Wallis of Ingram, Wallis & Associates will present the results of the fiscal year 2007
audit and present, along with staff, the 2007 CAFR. Mr. Wallis will also be available to
answer any questions the City Council may have.
This was presented to the Audit Committee on April 29, 2008.
Budget & Financial Summary: The reports provide a summary of the City's financial
position as of September 30, 2007.
Attachments:
1. Comprehensive Annual Financial Report for the Fiscal Year ended September 30,
2007 (Delivered to Council under separate cover)
2. Single Audit Reports (Delivered to Council under separate cover)
3. Management Letter (Delivered to Council under separate cover)
4. Staff response to Management Letter (Delivered to Council under separate cover)
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May 8, 2008
Workshop Agenda Item 3
Bryan/College Station Convention and Visitors Bureau Quarterly Performance
Briefing
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation and discussion on the performance, progress and future
plans of the Bryan/College Station Convention and Visitors Bureau (B/CSCVB).
Recommendation(s): N/A
Summary: Mr. Barry Biggar, Executive Director, will provide a presentation on the
performance, progress and future plans of the Bryan/College Station Convention and
Visitors Bureau (B/CSCVB) since the last quarterly performance briefing.
City representation on the B/CSCVB Board is realized through the efforts and participation
of the following appointments:
Mr. Dave Ruesink, City Council - Board Member (Executive Com)
Mr. Steve Moore - Board Member (Executive Com)
Mr. Scott Shafer - Board Member (Executive Com)
Mr. David Gwin, City of College Station - Ex-Officio
Budget & Financial Summary: In FY 2008, the City Council allocated $1,060,000 in
annual funding for the Bryan/College Station Convention and Visitors Bureau (B/CSCVB).
The City of College Station is the primary source of funding for this Contract Partner agency
and its various tourism development and enhancement activities.
Attachments: N/A
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May 8, 2007
Workshop Agenda Item 4
Brazos Valley Wide Area Communications System - Update
To: Glenn Brown, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding current status of
the Brazos Valley Wide Area Communications System and development of the governance
agreement
Recommendation(s): Presented for information.
Summary: This brief provides an update and status on the Brazos Valley Wide Area
Communications System (BVWACS), the development of the Inter-Local Agreement (ILA),
and its effect on the City’s radio system replacement.
On January 25, 2007, Council approved an interlocal agreement with the City of Bryan,
Brazos County and Texas A&M University to jointly procure consulting services for the
purpose of applying for a federally funded Public Safety Interoperable Communications
(PSIC) Grant for a single interoperable radio system. Subsequently, Washington County
and the City of Brenham signed Joinder Agreements to participate in the project.
The consultant, with participating parties, developed a conceptual system design and
determined the associated cost budget. The conceptual design was briefed to the governing
bodies of the six entities during July and August. Each of the governing bodies approved the
concept and provided direction to complete the grant application. Based on grant guidance,
a phased plan was developed and submitted
On April 7, 2008, the BVWACS participants were notified that the PSIC grant for BVWACS
Phase I, in the amount of $2,837,725, was approved.
Budget & Financial Summary: No additional funding is at present.
Attachments:
None
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May 1, 2008
Workshop Agenda Item # 5
City Council Annual Strategic Planning Retreat
To: Glenn Brown, City Manager
From: Glenn Brown, City Manager
Agenda Caption: Presentation, possible action, and discussion regarding items to be
discussed at the annual Strategic Planning Retreat.
Recommendation(s):
To be held June 30- July 1
· To be conducted at the Marriott Conference Center in Sugar Land, Texas. This could
include a tour of the new Sugar Land City Hall. (Also located in the same Town Center
development as the Marriott.) The Sugar Land Marriott has provided very competitive
rates for this date.
· A facilitator be identified to work with City Council and staff in building on our
Strategic and Business Planning efforts to date by focusing on “Strategic Visioning”.
Summary: Staff would like to receive direction from the Council regarding this summer’s
Council Strategic Planning Retreat. The following dates have been identified and are listed in
the order of the greatest Council availability. These dates have also been provided to the
candidates running for City Council.
June 30-July 1
June 9-10
July 7-8
Budget & Financial Summary:
Attachments: None
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