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Home My WebLink About03/13/2008 - Workshop Agenda Packet - City Council Traditional Values, Progressive Thinking In the Research Valley Mayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn McIlhaney City Manager Chris Scotti Glenn Brown David Ruesink Agenda College Station City Council Workshop Meeting Thursday, March 13, 2008 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Presentation, possible action, and discussion on items listed on the consent agenda. 2. Presentation, possible action, and discussion regarding Phase I construction costs for the Memorial Cemetery of College Station and the establishment of the space price structure for the municipal cemetery system. 3. Presentation, possible action and discussion on the timeline and current work being conducted toward the completion of the Community Emergency Operation Center. 4. Presentation, possible action, and discussion regarding the City’s efforts to further affordable housing. 5. Presentation, possible action and discussion regarding the progress of the CIP Citizen Advisory Committee’s work to recommend a prioritized list of projects that can be funded with General Obligation Bond funds. 6. Presentation, possible action, and discussion regarding and update of the Washington, D.C. trip taken in February included issues such as transportation and economic development. 7. Council Calendar March 17 IGC Meeting, BVCOG office, noon – 1:30 pm March 18 Transportation Committee, Adm. Conference Room, 4:30 pm March 21 City offices closed, Good Friday March 26 Police Dept. Annual Employee Banquet, Pebble Creek, 6:30 pm March 27 Council Workshop and Regular Meetings, 3:00 pm and 7:00 pm March 31 Citizen University, Mayor/Council Council Chambers, 5:30 pm – 7:30 pm April 2 Annual Picnic, Interfaith Dialogue, City Hall, 11:30 am 1 Council Workshop Meeting Thursday, March 13, 2008 Page 2 Traditional Values, Progressive Thinking In the Research Valley 8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9. Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments (Notice of Agendas posted on City Hall bulletin board). 10. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. b. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District. c. Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) d. Sewer CCN request. e. Legal aspects of Water Well and possible purchase of or lease of another water site. f. Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. g. Cause No. 06-002318-CV-272, 272nd Judicial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive. h. Cause No. 485-CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan j. Cause No. 07-001241-CV-361, 361st Judicial District Court, Brazos County, Texas Gregory A. & Agnes A. Ricks v. City of College Station k. Water CCN request 11. Action on executive session, or any workshop agenda item not completed or discussed in today’s workshop meeting will be discussed in tonight’s Regular Meeting if necessary. 12. Adjourn. 2 Council Workshop Meeting Thursday, March 13, 2008 Page 3 Traditional Values, Progressive Thinking In the Research Valley APPROVED: ______________________________ City Manager Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 13th day of March, 2008 at 3:00 p.m. in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted this 10th day of March, 2008 at 2:30 pm __ E-Signed by Connie Hooks VERIFY authenticity with ApproveIt __________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on March 10, 2008 at 2:30 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: _______________________ by ___________________________. Dated this _____day of _______________, 2008. CITY OF COLLEGE STATION, TEXAS By____________________________________ Subscribed and sworn to before me on this the ______day of _________________, ___________________Notary Public – Brazos County, Texas My commission expires:________ This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764- 3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. 3 March 13, 2008 Workshop Agenda Item 2 Presentation, Possible Action, and Discussion Regarding Phase I Construction Costs for the Memorial Cemetery of College Station and the Establishment of the Space Price Structure for the Municipal Cemetery System To: Glenn Brown, City Manager From: Warren Struss, Interim Director of Parks and Recreation Agenda Caption: Presentation, possible action, and discussion regarding Phase I construction costs for the Memorial Cemetery of College Station and the establishment of the space price structure for the municipal cemetery system. Recommendation(s): Provide direction to staff regarding: 1) A Resolution awarding the bid and approval of a construction contract (Contract Number #08-116) with Acklam Construction Company in the amount of $6,624,835.00 (Staff recommendation amount) for the construction of Phase I of the Memorial Cemetery of College Station. 2) A Resolution establishing the sale price of grave spaces in the College Station municipal cemeteries. In addition, the Cemetery Advisory Committee considered these items during their February 28, 2008 meeting, and made the following recommendations. "The Cemetery Committee preference is to accept the base bid of Acklam Construction, plus the addition of Alternate 11, in order to have a complete Phase I to be consistent with our marketing plan and for the long range viability of the project. However, if the base bid is not acceptable to the council then the committee supports the staff recommendations as proposed." This recommendation was a 7 to 0 vote, with 7 of 9 members present. The Cemetery Advisory Committee also made a recommendation to the City Council for the approval of the proposed Resolution establishing the sale price of grave spaces in the College Station municipal cemeteries (based around the Staff recommendation for the construction contract). This recommendation was a 7 to 0 vote, with 7 of 9 members present. Summary: This Workshop item will provide an opportunity for City Council discussion on the bids received for the construction of Phase I of the Memorial Cemetery of College Station and on the establishment of space pricing for the municipal cemeteries. With the City Council direction received on these items, the Resolutions approving: 1) the Construction Contract and, 2) the intention to reimburse certain expenditures with proceeds from debt, and 3) the establishment of space pricing will be on the City Council Agenda for March 27, 2008. Budget & Financial Summary: Staff has prepared 2 revised versions of the cemetery pro forma. The first version takes the staff recommendation of a construction cost of $6,624,835. This will result in an increase in the lot cots over the life of the pro forma. Initial lot costs for the Aggie Field of Honor are projected to be $1,900. The second version of the pro forma takes the Cemetery Committee recommendation with a construction cost of $7,072,579. This will result in an additional increase in the cost over the life of the pro forma. Initial lot costs for the Aggie Field of Honor are projected to be $1,950. Under both versions additional lot costs over the 10 years of the pro forma are required. 4 Staff recommendation: Acklam Base Bid with electrical and water items: $7,040,029 Add Alternate #3 $92,688 Deduct Alternate #4 (268,754) Deduct Alternate #5 (96,092) Deduct Alternate #6 (175,586) Add Alternate #11 $32,550 Total: $6,624,835.00 Project Total: $8,840,000 Cemetery Committee Preference: Acklam Base Bid with electrical and water items: $7,040,029 Add Alternate #11 $32,550 Total: $7,072,579.00 Project Total: $9,290,000 Attachments: 1. Bid Tabulation for Bid #08-36 2. Memorial Cemetery Phase I Site Plan 3. Memorial Cemetery of College Station Pro Forma (based on Staff recommendation) 4. Memorial Cemetery of College Station Pro Forma (based on Base Bid amount plus Alternate #11) 5 CITY MEMORIAL CEMETERY AND AGGIE FIELD OF HONOR BID TABULATION 08-36 PARKS RECREATION Item Est.Unit Unit Item Unit Item Unit Item No.Quan.Meas.Description Price Total Price Total Price Total 1 1 LS Labor, service, materials etc. for construction of cemetery & Aggie Field of Honor $6,734,700.00 $6,734,700.00 $7,053,426.00 $7,444,141.00 Water Main Items 1 2,393 LF 8" PVC waterline, compl. in place $18.00 $43,074.00 $25.00 $59,825.00 $24.44 $58,484.92 2 78 LF 8" PVC structural waterline, compl, in place $23.00 $1,794.00 $35.00 $2,730.00 $31.86 $2,485.08 3 78 LF 16" steel casing, compl. In place $90.00 $7,020.00 $100.00 $7,800.00 $97.86 $7,633.08 4 971 LF 6" PVC waterline, compl. in place $15.00 $14,565.00 $22.00 $21,362.00 $22.29 $21,643.59 5 29 LF 6" PVC structural waterline, compl. in place $25.00 $725.00 $28.00 $812.00 $31.56 $915.24 6 3 EA 6" fire hydrant assembly compl. In place $3,500.00 $10,500.00 $3,300.00 $9,900.00 $2,966.19 $8,898.57 7 3 EA 8" gate valve, compl. in place $1,200.00 $3,600.00 $935.00 $2,805.00 $1,061.41 $3,184.23 8 4 EA 6" gate valve, compl. In place $1,000.00 $4,000.00 $715.00 $2,860.00 $962.61 $3,850.44 9 1 EA 10"x8" reducer, compl. In place $500.00 $500.00 $330.00 $330.00 $250.00 $250.00 10 1 LS Various bends, plugs, tees $90,000.00 $90,000.00 $5,500.00 $5,500.00 $7,923.16 $7,923.16 Total Water Main Items $175,778.00 $113,924.00 $115,268.31 Underground Electrical Distribution Items 1 4,798 LF 2" PVC schedule 40 conduit, in place $5.00 $23,990.00 $2.85 $13,674.30 $4.09 $19,623.82 2 9,596 LF 4" PVC schedule 40 conduit, in place $6.75 $64,773.00 $4.85 $46,540.60 $5.51 $52,873.96 3 2,399 LF 6" PVC schedule 40 conduit, in place $12.00 $28,788.00 $8.45 $20,271.55 $11.88 $28,500.12 4 6 EA Pull Box $1,500.00 $9,000.00 $325.00 $1,950.00 $361.00 $2,166.00 5 1 EA Transformer Foundation $3,000.00 $3,000.00 $500.00 $500.00 $700.00 $700.00 Total Electrical Distribution Items $129,551.00 $82,936.45 $103,863.90 Total Base Proposal with Water & Electrical $7,040,029.00 $7,250,286.45 $7,663,273.21 Alternates (Additional) Add Columbarium Wall B & associated niches to the AFOH Columbarium $247,102.00 $355,047.00 $335,000.00 (Additional) Add Columbarium Wall B and associated niches to the City Memorial Columbarium $247,102.00 $348,949.00 $330,000.00 (Additional) Add interim Columbarium with the City Memorial section meeting the requirements of the interim columbarium in the plans $92,688.00 $169,105.00 $150,000.00 (Deduction) Deduct City Memorial Columbarium, including walls, niches, planters, foundation, and amenities ($268,754.00)($379,146.00)($355,000.00) (Deduction) Deduct third westernmost low separation wall (est. 413 lf), located west of the City Memorial Loop Road ($96,092.00)($151,700.00)($146,000.00) Imperial Construction, Ltd/Acklam Construction Company JaCody, Inc. Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5 Page 16 CITY MEMORIAL CEMETERY AND AGGIE FIELD OF HONOR BID TABULATION 08-36 PARKS RECREATION (Deduction) Deduct Columbarium Wall A and niches to the Aggie Field of Honor Columbarium. All other Columbarium items, excluding Columbarium Wall B to be constructed per the plans and specs ($175,586.00)($275,788.00)($260,000.00) (Additional) Add differential cost to furnish and install continuously reinforced concrete roadway alternative for Entrance Road, Spirit Gate Loop Road, City Memorial Loop Road, & Central Plaza Loop Road and include deduction for HMAC Roadway Alternative $391,850.00 $184,993.00 $551,000.00 (Additional) Add, furnish and install additional 8' width continuously reinforced concrete roadway (one side of Entrance Road only) and additional 8' of 18" reinforced Concrete pipe for the driveway $32,650.00 $10,167.00 $16,000.00 (Additional) Add, furnish and install additional 16' width continuously reinforced concrete roadway (8' width each side of Entrance Road only) and additional 16' of 18" reinforced concrete pipe for the driveway $64,900.00 $20,334.00 $29,000.00 (Additional) Add, furnish and install additional 8' width HMAC roadway (one side of Entrance Road only) and additional 8' of 18" reinforced concrete pipe for the driveway $16,275.00 $16,830.00 $27,800.00 (Additional) Add, furnish and install additional 16' width HMAC roadway (8' width each side of Entrance Road only) and additional 16' of 18" reinforced concrete pipe for the driveway $32,550.00 $33,660.00 $51,500.00 OTHER ADDITIONS TO THE WORK/UNIT PRICES Furnish and Install Willow Oak tree (50 gal)Add $475.00 Deduct $400.00 $385.00 $450.00 Furnish and install Live Add $1,135.00 Deduct $975.00 $715.00 $780.00 Furnish and install Cedar Elm tree (45 gal)Add $475.00 Deduct $400.00 $363.00 $430.00 Furnish and install Wax Myrtle (15 gal)Add $110.00 Deduct $90.00 $94.00 $125.00 Furnish and install 20' wide asphalt roadway with 2' curbs on each side constructed in accordance with the specifications and typical sections shown in the plans for locations to be determined $87.50 $70.00 $77.00 Base Proposal $6,734,700.00 $7,053,426.00 $7,444,141.00 Water Main Items $175,778.00 $113,924.00 $115,268.31 Total Electrical Distribution Items $129,551.00 $82,936.45 $103,863.90 Total Base Proposal with Water and Electrical Distribution Utilities $7,040,029.00 $7,250,286.45 $7,663,273.21 Bid Certification Yes Yes Yes Total Calendar Days to Substantial Completion 240 240 240 Bid Bond Yes Yes Yes Addendums Acknowledged 4 4 4 Total with staff recommened adds/deducts:$6,624,835.00 $6,646,417.45 $7,103,773.21 Total with Committee Preference (base plus alternate 11):$7,072,579.00 $7,283,946.45 $7,714,773.21 Unit Price #5 Unit Price #1 Unit Price #2 Unit Price #3 Unit Price #4 Alternate 9 Alternate 10 Alternate 11 Alternate 6 Alternate 7 Alternate 8 Page 27 CITY MEMORIAL CEMETERY AND AGGIE FIELD OF HONOR BID TABULATION 08-36 PARKS RECREATION Item Est.Unit Unit Item Unit Item No.Quan.Meas.Description Price Total Price Total 1 1 LS Labor, service, materials etc. for construction of cemetery & Aggie Field $7,483,000.00 $8,400,000.00 Water Main Items 1 2,393 LF 8" PVC waterline, compl. in place $43.00 $102,899.00 $29.70 $71,072.10 2 78 LF 8" PVC structural waterline, compl, in place $83.00 $6,474.00 $51.66 $4,029.48 3 78 LF 16" steel casing, compl. In place $188.00 $14,664.00 $95.17 $7,423.26 4 971 LF 6" PVC waterline, compl. in place $35.00 $33,985.00 $24.94 $24,216.74 5 29 LF 6" PVC structural waterline, compl. in place $60.00 $1,740.00 $49.96 $1,448.84 6 3 EA 6" fire hydrant assembly compl. In place $3,480.00 $10,440.00 $3,003.57 $9,010.71 7 3 EA 8" gate valve, compl. in place $1,080.00 $3,240.00 $1,163.71 $3,491.13 8 4 EA 6" gate valve, compl. In place $720.00 $2,880.00 $849.11 $3,396.44 9 1 EA 10"x8" reducer, compl. In place $1,200.00 $1,200.00 $860.00 $860.00 10 1 LS Various bends, plugs, tees $5,700.00 $5,700.00 $9,000.00 $9,000.00 Total Water Main Items $183,222.00 $133,948.70 Underground Electrical Distribution Items 1 4,798 LF 2" PVC schedule 40 conduit, in place $6.00 $28,788.00 $6.00 $28,788.00 2 9,596 LF 4" PVC schedule 40 conduit, in place $7.00 $67,172.00 $8.00 $76,768.00 3 2,399 LF 6" PVC schedule 40 conduit, in place $15.00 $35,985.00 $15.00 $35,985.00 4 6 EA Pull Box $700.00 $4,200.00 $666.00 $3,996.00 5 1 EA Transformer Foundation $3,000.00 $3,000.00 $500.00 $500.00 Total Electrical Distribution Items $139,145.00 $146,037.00 Total Base Proposal with Water & Electrical $7,805,367.00 $8,679,985.70 Alternates (Additional) Add Columbarium Wall B & associated niches to the AFOH Columbarium $267,000.00 $360,000.00 (Additional) Add Columbarium Wall B and associated niches to the City Memorial Columbarium $280,000.00 $370,000.00 (Additional) Add interim Columbarium with the City Memorial section meeting the requirements of the interim columbarium in the plans $106,000.00 $380,000.00 (Deduction) Deduct City Memorial Columbarium, including walls, niches, planters, foundation, and amenities ($400,000.00)($560,000.00) (Deduction) Deduct third westernmost low separation wall (est. 413 lf), located west of the City Memorial Loop Road ($180,000.00)($3,000.00) Alternate 3 Alternate 4 Alternate 5 Alternate 1 Alternate 2 Dudley Construction, Ltd.SpawGlass Civil Construction Page 38 CITY MEMORIAL CEMETERY AND AGGIE FIELD OF HONOR BID TABULATION 08-36 PARKS RECREATION (Deduction) Deduct Columbarium Wall A and niches to the Aggie Field of Honor Columbarium. All other Columbarium items, excluding Columbarium Wall B to be constructed per the plans and specs ($230,000.00)($150,000.00) (Additional) Add differential cost to furnish and install continuously reinforced concrete roadway alternative for Entrance Road, Spirit Gate Loop Road, City Memorial Loop Road, & Central Plaza Loop Road and include deduction for HMAC Roadway Alternative $590,000.00 $170,000.00 (Additional) Add, furnish and install additional 8' width continuously reinforced concrete roadway (one side of Entrance Road only) and additional 8' of 18" reinforced Concrete pipe for the driveway $43,000.00 $40,000.00 (Additional) Add, furnish and install additional 16' width continuously reinforced concrete roadway (8' width each side of Entrance Road only) and additional 16' of 18" reinforced concrete pipe for the driveway $85,000.00 $65,000.00 (Additional) Add, furnish and install additional 8' width HMAC roadway (one side of Entrance Road only) and additional 8' of 18" reinforced concrete pipe for the driveway $20,000.00 $20,000.00 (Additional) Add, furnish and install additional 16' width HMAC roadway (8' width each side of Entrance Road only) and additional 16' of 18" reinforced concrete pipe for the driveway $39,000.00 $40,000.00 OTHER ADDITIONS TO THE WORK/UNIT PRICES Furnish and Install Willow Oak tree (50 gal)$510.00 $550.00 Furnish and install Live $750.00 $800.00 Furnish and install Cedar Elm tree (45 gal)$510.00 $550.00 Furnish and install Wax Myrtle (15 gal)$114.00 $125.00 Furnish and install 20' wide asphalt roadway with 2' curbs on each side $100.00 $97.00 Base Proposal $7,483,000.00 $8,400,000.00 Water Main Items $183,222.00 $133,948.70 Total Electrical Distribution Items $139,145.00 $146,037.00 Total Base Proposal with Water and Electrical Distribution Utilities $7,805,367.00 $8,679,985.70 Bid Certification Yes Yes Total Calendar Days to Substantial Completion 240 240 Bid Bond Yes Yes Addendums Acknowledged 4 4 Total with staff recommened adds/deducts:$7,140,367.00 $8,386,985.70 Total with Committee Preference (base plus alternate 11):$7,844,367.00 $8,719,985.70 Unit Price #4 Alternate 11 Unit Price #5 Unit Price #1 Unit Price #2 Unit Price #3 Alternate 7 Alternate 8 Alternate 9 Alternate 10 Alternate 6 Page 49 10 Pr o - F o r m a f o r M e m o r i a l C e m e t e r y 3/4/2008 12:22 FY F Y F Y F Y F Y F Y F Y F Y F Y F Y F Y F Y Ye a r 20 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 2 0 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 T o t a l s 1. F i e l d o f H o n o r L o t s S o l d - - 7 0 0 6 0 0 3 5 0 3 0 0 2 5 0 2 5 0 250 250 250 250 3,450 2. C i t y L o t s S o l d ( i n c r e a s i n g a t 3 % a n n u a l l y w i t h p o p g r o w t h ) - - 1 0 0 1 0 3 1 0 6 1 0 9 1 1 2 1 1 5 118 122 126 130 1,141 3. A F O H C o l l u m b a r i u m S p a c e s S o l d - - 3 6 3 6 3 6 3 6 3 6 3 6 36 36 36 36 360 4. C i t y C o l l u m b a r i u m S p a c e s S o l d - - 1 8 1 8 1 8 1 8 1 8 1 8 18 18 18 18 180 5,131 Co s t p e r s p a c e 5. A g g i e F i e l d o f H o n o r S p a c e - $ - $ 1 , 9 0 0 $ 1 , 9 0 0 $ 2 , 2 0 0 $ 2 , 5 0 0 $ 2 , 6 5 0 $ 2 , 7 5 0 $ 2,750 $ 2,750 $ 2,750 $ 2,750 $ 2,264 $ 6. C i t y S p a c e - - 9 2 5 9 2 5 1 , 0 7 5 1 , 2 2 5 1 , 3 0 0 1 , 3 5 0 1,350 1,350 1,350 1,350 1,109 7. A F O H C o l l u m b a r i u m S p a c e - - 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1,200 1,200 1,200 1,200 1,091 8. C i t y - C o l l u m b a r i u m S p a c e - - 6 0 0 6 0 0 6 0 0 6 0 0 6 0 0 6 0 0 600 600 600 600 545 Gr o s s S a l e s 9. A g g i e F i e l d o f H o n o r S p a c e s - $ - $ 1 , 3 3 0 , 0 0 0 $ 1 , 1 4 0 , 0 0 0 $ 7 7 0 , 0 0 0 $ 7 5 0 , 0 0 0 $ 6 6 2 , 5 0 0 $ 6 8 7 , 5 0 0 $ 687,500 $ 687,500 $ 687,500 $ 687,500 $ 8,090,000 $ 10 . C i t y S p a c e s - - 9 2 , 5 0 0 9 5 , 2 7 5 1 1 3 , 9 5 0 1 3 3 , 5 2 5 1 4 5 , 6 0 0 1 5 5 , 2 5 0 159,300 164,700 170,100 175,500 1,405,700 11 . A F O H C o l l u m b a r i u m S p a c e s - - 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 43,200 43,200 43,200 43,200 432,000 12 . C i t y - C o l l u m b a r i u m S p a c e s - - 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 10,800 10,800 10,800 10,800 108,000 Gr o s s S a l e s S u b t o t a l - $ - $ 1 , 4 7 6 , 5 0 0 $ 1 , 2 8 9 , 2 7 5 $ 9 3 7 , 9 5 0 $ 9 3 7 , 5 2 5 $ 8 6 2 , 1 0 0 $ 8 9 6 , 7 5 0 $ 900,800 $ 906,200 $ 911,600 $ 917,000 $ 10,035,700 $ Ot h e r I n c o m e 13 . I n v e s t m e n t I n c o m e - $ - $ - $ 2 6 , 9 0 0 $ 3 6 , 7 0 0 $ 3 2 , 9 0 0 $ 3 2 , 6 0 0 $ 2 6 , 0 0 0 $ 19,200 $ 12,700 $ 5,700 $ 2,100 $ 194,800 $ 14 . C o n t r i b u t i o n s / D o n a t i o n s - - - - - - - - - - - - - 15 . O t h e r N o n o p e r a t i n g R e v e n u e - 7 5 , 0 0 0 - - - - - - - - - - 75,000 Ot h e r I n c o m e S u b t o t a l - $ 7 5 , 0 0 0 $ - $ 2 6 , 9 0 0 $ 3 6 , 7 0 0 $ 3 2 , 9 0 0 $ 3 2 , 6 0 0 $ 2 6 , 0 0 0 $ 19,200 $ 12,700 $ 5,700 $ 2,100 $ 269,800 $ Gr o s s I n c o m e - $ 7 5 , 0 0 0 $ 1 , 4 7 6 , 5 0 0 $ 1 , 3 1 6 , 1 7 5 $ 9 7 4 , 6 5 0 $ 9 7 0 , 4 2 5 $ 8 9 4 , 7 0 0 $ 9 2 2 , 7 5 0 $ 920,000 $ 918,900 $ 917,300 $ 919,100 $ 10,305,500 $ Ex p e n s e 16 . A d v e r t i s i n g - $ 7 5 , 0 0 0 $ 7 5 , 0 0 0 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 150,000 $ 17 . D e b t S e r v i c e - - 2 4 0 , 6 8 8 7 4 7 , 8 1 3 7 4 9 , 8 4 4 7 4 0 , 9 8 1 7 4 2 , 0 8 8 7 6 2 , 6 5 6 751,881 759,963 688,344 560,000 6,744,256 18 . E n d o w m e n t - - 4 8 7 , 2 4 5 4 2 5 , 4 6 1 3 0 9 , 5 2 4 3 0 9 , 3 8 3 2 8 4 , 4 9 3 2 9 5 , 9 2 8 297,264 299,046 300,828 302,610 3,311,781 To t a l E x p e n s e - $ 7 5 , 0 0 0 $ 8 0 2 , 9 3 3 $ 1 , 1 7 3 , 2 7 3 $ 1 , 0 5 9 , 3 6 7 $ 1 , 0 5 0 , 3 6 5 $ 1 , 0 2 6 , 5 8 1 $ 1 , 0 5 8 , 5 8 4 $ 1,049,145 $ 1,059,009 $ 989,172 $ 862,610 $ 10,206,037 $ Ne t I n c o m e / ( E x p e n s e ) - $ - $ 6 7 3 , 5 6 8 $ 1 4 2 , 9 0 2 $ ( 8 4 , 7 1 7 ) $ ( 7 9 , 9 4 0 ) $ ( 1 3 1 , 8 8 1 ) $ ( 1 3 5 , 8 3 4 )$ (129,145 )$ (140,109 )$ (71,872 )$ 56,490 $ 99,463 $ Be g i n n i n g B a l a n c e ( M e m o r i a l C e m e t e r y F u n d ) - $ - $ - $ 6 7 3 , 5 6 8 $ 8 1 6 , 4 6 9 $ 7 3 1 , 7 5 2 $ 6 5 1 , 8 1 3 $ 5 1 9 , 9 3 2 $ 384,098 $ 254,953 $ 114,845 $ 42,973 $ En d i n g B a l a n c e ( M e m o r i a l C e m e t e r y F u n d ) - $ - $ 6 7 3 , 5 6 8 $ 8 1 6 , 4 6 9 $ 7 3 1 , 7 5 2 $ 6 5 1 , 8 1 3 $ 5 1 9 , 9 3 2 $ 3 8 4 , 0 9 8 $ 254,95 3 $ 114,84 5 $ 42,973 $ 99,463 $ Ca p i t a l B u d g e t a n d E x p e n d i t u r e s ( E s t i m a t e s ) 19 . E n g i n e e r i n g 7 0 8 , 4 8 4 $ 7 , 4 9 5 $ 4 5 1 , 2 3 2 $ 2 4 9 , 7 5 7 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 20 . C o n s t r u c t i o n P h a s e I 6 , 6 2 4 , 8 3 5 $ - - 6 , 6 2 4 , 8 3 5 - - - - - - - - - 21 . L a n d - A d d i t i o n a l P u r c h a s e 1 , 4 7 9 , 5 2 4 $ 1 , 4 7 9 , 5 2 4 - - - - - - - - - - - 22 . M i s c e l l a n e o u s 2 7 , 1 5 7 $ 1 , 0 0 8 2 6 , 1 4 9 To t a l C a p i t a l 8 , 8 4 0 , 0 0 0 $ 1 , 4 8 8 , 0 2 7 $ 4 5 1 , 2 3 2 $ 6 , 9 0 0 , 7 4 1 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 23 . D e b t I s s u a n c e 2 0 0 5 D e b t 6 0 0 , 0 0 0 2 0 0 6 D e b t 1 , 0 0 0 , 0 0 0 2 0 0 7 D e b t 6 2 5 , 0 0 0 1 9 9 8 B o n d A u t h o r i z a t i o n - L a n 27 5 , 0 0 0 De b t I s s u e d t o D a t e 2 , 5 0 0 , 0 0 0 Ad d ' l D e b t N e e d e d 6, 4 1 8 , 4 1 0 $ La n d P u r c h a s e I n c l u d e s : 1. T A M U 2 9 . 6 3 ac 70 5 , 0 5 7 I n c l u d e s $ 7 8 , 4 1 0 f o r d e b t i s s u a n c e c o s t s 2 . K i n m a n 2 7 . 0 9 ac 70 2 , 6 6 6 3. S h a r p 4 5 , 7 2 2 4. R e l a t e d E x p e n s e s 2 6 , 0 7 8 To t a l L a n d 5 6 . 7 2 ac 1, 4 7 9 , 5 2 4 $ I: \ G R O U P \ B U D G E T \ N e w C e m e t e r y - G G 9 9 0 5 \ N e w C e m e t e r y P r o F o r m a r e v i s e d F e b 0 8 a d d e n d o w m e n t - P T D r e v i s e d 11 Pr o - F o r m a f o r M e m o r i a l C e m e t e r y 3/4/2008 12:21 FY F Y F Y F Y F Y F Y F Y F Y F Y F Y F Y F Y Ye a r 20 0 6 2 0 0 7 2 0 0 8 2 0 0 9 2 0 1 0 2 0 1 1 2 0 1 2 2 0 1 3 2 0 1 4 2 0 1 5 2 0 1 6 2 0 1 7 T o t a l s 1. F i e l d o f H o n o r L o t s S o l d - - 7 0 0 6 0 0 3 5 0 3 0 0 2 5 0 2 5 0 250 250 250 250 3,450 2. C i t y L o t s S o l d ( i n c r e a s i n g a t 3 % a n n u a l l y w i t h p o p g r o w t h ) - - 1 0 0 1 0 3 1 0 6 1 0 9 1 1 2 1 1 5 118 122 126 130 1,141 3. A F O H C o l l u m b a r i u m S p a c e s S o l d - - 3 6 3 6 3 6 3 6 3 6 3 6 36 36 36 36 360 4. C i t y C o l l u m b a r i u m S p a c e s S o l d - - 1 8 1 8 1 8 1 8 1 8 1 8 18 18 18 18 180 5,131 Co s t p e r s p a c e 5. A g g i e F i e l d o f H o n o r S p a c e - $ - $ 1 , 9 5 0 $ 1 , 9 5 0 $ 2 , 3 0 0 $ 2 , 6 5 0 $ 2 , 8 5 0 $ 2 , 9 5 0 $ 2,950 $ 2,950 $ 2,950 $ 2,950 $ 2,405 $ 6. C i t y S p a c e - - 9 5 0 9 5 0 1 , 1 2 5 1 , 3 0 0 1 , 4 0 0 1 , 4 5 0 1,450 1,450 1,450 1,450 1,180 7. A F O H C o l l u m b a r i u m S p a c e - - 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1 , 2 0 0 1,200 1,200 1,200 1,200 1,091 8. C i t y - C o l l u m b a r i u m S p a c e - - 6 0 0 6 0 0 6 0 0 6 0 0 6 0 0 6 0 0 600 600 600 600 545 Gr o s s S a l e s 9. A g g i e F i e l d o f H o n o r S p a c e s - $ - $ 1 , 3 6 5 , 0 0 0 $ 1 , 1 7 0 , 0 0 0 $ 8 0 5 , 0 0 0 $ 7 9 5 , 0 0 0 $ 7 1 2 , 5 0 0 $ 7 3 7 , 5 0 0 $ 737,500 $ 737,500 $ 737,500 $ 737,500 $ 8,535,000 $ 10 . C i t y S p a c e s - - 9 5 , 0 0 0 9 7 , 8 5 0 1 1 9 , 2 5 0 1 4 1 , 7 0 0 1 5 6 , 8 0 0 1 6 6 , 7 5 0 171,100 176,900 182,700 188,500 1,496,550 11 . A F O H C o l l u m b a r i u m S p a c e s - - 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 4 3 , 2 0 0 43,200 43,200 43,200 43,200 432,000 12 . C i t y - C o l l u m b a r i u m S p a c e s - - 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 1 0 , 8 0 0 10,800 10,800 10,800 10,800 108,000 Gr o s s S a l e s S u b t o t a l - $ - $ 1 , 5 1 4 , 0 0 0 $ 1 , 3 2 1 , 8 5 0 $ 9 7 8 , 2 5 0 $ 9 9 0 , 7 0 0 $ 9 2 3 , 3 0 0 $ 9 5 8 , 2 5 0 $ 962,600 $ 968,400 $ 974,200 $ 980,000 $ 10,571,550 $ Ot h e r I n c o m e 13 . I n v e s t m e n t I n c o m e - $ - $ - $ 2 7 , 9 0 0 $ 3 6 , 9 0 0 $ 3 2 , 4 0 0 $ 3 1 , 7 0 0 $ 2 5 , 1 0 0 $ 18,900 $ 12,500 $ 5,700 $ 2,300 $ 193,400 $ 14 . C o n t r i b u t i o n s / D o n a t i o n s - - - - - - - - - - - - - 15 . O t h e r N o n o p e r a t i n g R e v e n u e - 7 5 , 0 0 0 - - - - - - - - - - 75,000 Ot h e r I n c o m e S u b t o t a l - $ 7 5 , 0 0 0 $ - $ 2 7 , 9 0 0 $ 3 6 , 9 0 0 $ 3 2 , 4 0 0 $ 3 1 , 7 0 0 $ 2 5 , 1 0 0 $ 18,900 $ 12,500 $ 5,700 $ 2,300 $ 268,400 $ Gr o s s I n c o m e - $ 7 5 , 0 0 0 $ 1 , 5 1 4 , 0 0 0 $ 1 , 3 4 9 , 7 5 0 $ 1 , 0 1 5 , 1 5 0 $ 1 , 0 2 3 , 1 0 0 $ 9 5 5 , 0 0 0 $ 9 8 3 , 3 5 0 $ 981,500 $ 980,900 $ 979,900 $ 982,300 $ 10,839,950 $ Ex p e n s e 16 . A d v e r t i s i n g - $ 7 5 , 0 0 0 $ 7 5 , 0 0 0 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 150,000 $ 17 . D e b t S e r v i c e - - 2 4 0 , 6 8 8 7 9 1 , 3 1 3 7 9 2 , 3 4 4 7 8 2 , 4 8 1 7 8 2 , 5 8 8 7 9 2 , 4 0 6 790,881 797,963 725,344 596,000 7,092,006 18 . E n d o w m e n t - - 4 9 9 , 6 2 0 4 3 6 , 2 1 1 3 2 2 , 8 2 3 3 2 6 , 9 3 1 3 0 4 , 6 8 9 3 1 6 , 2 2 3 317,658 319,572 321,486 323,400 3,488,612 To t a l E x p e n s e - $ 7 5 , 0 0 0 $ 8 1 5 , 3 0 8 $ 1 , 2 2 7 , 5 2 3 $ 1 , 1 1 5 , 1 6 6 $ 1 , 1 0 9 , 4 1 2 $ 1 , 0 8 7 , 2 7 7 $ 1 , 1 0 8 , 6 2 9 $ 1,108,539 $ 1,117,535 $ 1,046,830 $ 919,400 $ 10,730,618 $ Ne t I n c o m e / ( E x p e n s e ) - $ - $ 6 9 8 , 6 9 3 $ 1 2 2 , 2 2 7 $ ( 1 0 0 , 0 1 6 ) $ ( 8 6 , 3 1 2 ) $ ( 1 3 2 , 2 7 7 ) $ ( 1 2 5 , 2 7 9 )$ (127,039 )$ (136,635 )$ (66,930 )$ 62,900 $ 109,332 $ Be g i n n i n g B a l a n c e ( M e m o r i a l C e m e t e r y F u n d ) - $ - $ - $ 6 9 8 , 6 9 3 $ 8 2 0 , 9 2 0 $ 7 2 0 , 9 0 3 $ 6 3 4 , 5 9 1 $ 5 0 2 , 3 1 5 $ 377,036 $ 249,997 $ 113,362 $ 46,432 $ En d i n g B a l a n c e ( M e m o r i a l C e m e t e r y F u n d ) - $ - $ 6 9 8 , 6 9 3 $ 8 2 0 , 9 2 0 $ 7 2 0 , 9 0 3 $ 6 3 4 , 5 9 1 $ 5 0 2 , 3 1 5 $ 3 7 7 , 0 3 6 $ 249,99 7 $ 113,362 $ 46,432 $ 109,332 $ Ca p i t a l B u d g e t a n d E x p e n d i t u r e s ( E s t i m a t e s ) 19 . E n g i n e e r i n g 7 0 8 , 4 8 5 $ 7 , 4 9 5 $ 4 5 1 , 2 3 2 $ 2 4 9 , 7 5 7 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 20 . C o n s t r u c t i o n P h a s e I 7 , 0 7 2 , 5 7 9 $ - - 7 , 0 7 2 , 5 7 9 - - - - - - - - - 21 . L a n d - A d d i t i o n a l P u r c h a s e 1 , 4 7 9 , 5 2 4 $ 1 , 4 7 9 , 5 2 4 - - - - - - - - - - - 22 . M i s c e l l a n e o u s 2 9 , 4 1 3 $ 1 , 0 0 8 - 2 8 , 4 0 5 - - - - - - - - - To t a l C a p i t a l 9 , 2 9 0 , 0 0 0 $ 1 , 4 8 7 , 0 1 9 $ 4 5 1 , 2 3 2 $ 7 , 3 5 0 , 7 4 1 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 23 . D e b t I s s u a n c e 2 0 0 5 D e b t 6 0 0 , 0 0 0 2 0 0 6 D e b t 1 , 0 0 0 , 0 0 0 2 0 0 7 D e b t 6 2 5 , 0 0 0 1 9 9 8 B o n d A u t h o r i z a t i o n - L a n 27 5 , 0 0 0 De b t I s s u e d t o D a t e 2 , 5 0 0 , 0 0 0 Ad d ' l D e b t N e e d e d 6, 8 6 8 , 4 1 0 $ La n d P u r c h a s e I n c l u d e s : 1. T A M U 2 9 . 6 3 ac 70 5 , 0 5 7 I n c l u d e s $ 7 8 , 4 1 0 f o r d e b t i s s u a n c e c o s t s 2 . K i n m a n 2 7 . 0 9 ac 70 2 , 6 6 6 3. S h a r p 4 5 , 7 2 2 4. R e l a t e d E x p e n s e s 2 6 , 0 7 8 To t a l L a n d 5 6 . 7 2 ac 1, 4 7 9 , 5 2 4 $ I: \ G R O U P \ B U D G E T \ N e w C e m e t e r y - G G 9 9 0 5 \ N e w C e m e t e r y P r o F o r m a r e v i s e d F e b 0 8 a d d e n d o w m e n t 7 , 0 7 2 , 5 7 9 c o n s t - P T D r e v i s e d 12 March 13, 2008 Workshop Agenda Item 3 Discussion of Community Emergency Operation Center To: Glenn Brown, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion on the timeline and current work being conducted toward the completion of the Community Emergency Operation Center. Recommendation(s): Staff recommends continued support for this project and seeks direction from the City Council on a potential long term solution to the Community Emergency Operations Center. Summary: The Community Emergency Operation Center project is a result of the Leadership and Direction that was provided by the Intergovernmental Committee as leaders and representatives of the (4) entities of Brazos County, Texas A&M University and the Cities of Bryan and College Station approved the Interlocal Agreement to establish a Community Emergency Operation Center. The hard work began after the 2005 Hurricane season which brought many emergency related issues to our community as a result of Hurricanes Katrina and Rita. The Community Emergency Operation Center is scheduled to be completed in May of 2008 just prior to the 2008 Hurricane Season starting. The staffing of the CEOC will take place at this time. During the discussions and decision making process by the Intergovernmental Committee the decision was made and approved through an Interlocal Agreement to establish the Community Emergency Operations Center in the Wimberly building in downtown Bryan through a five year rental agreement. The discussion during this process indicated that this agreement may be considered a short term opportunity and that a more permanent and long term solution may be considered for the future. A potential CIP project for the construction of Fire Station #6 at the intersection of University Drive and Tarrow Rd. is currently being reviewed and discussed by the College Station Citizens CIP project review committee. Staff is seeking direction to see if the City Council would like for this facility to be a consideration for a possible long term solution for the Community Emergency Operation Center. This item would need to be taken to the Intergovernmental Committee for discussion and future consideration. Budget & Financial Summary: The annual cost for the (4) jurisdictions for the first year is projected to be approximately 63,000 each. Attachments: None 13 March 13, 2008 Workshop Agenda Item 4 Affordable Housing Programs and Activities To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion regarding the City’s efforts to further affordable housing. Recommendation(s): Staff requests that the City Council receive a briefing on the City’s affordable housing programs, accomplishments and future direction and be ready to provide input on the overall direction of these efforts. Summary: The Department of Economic & Community Development currently administers a number of programs to promote and develop safe and affordable housing for lower income residents of College Station. Staff intends to brief the Council on our current housing efforts, the impact these programs have made on the lives of citizens and the changes that have occurred in the neighborhoods impacted by these activities. Over the past year, staff has thoroughly analyzed and reviewed our existing housing activities and programs for much more efficient and cost effective ways to meet these basic community needs. This briefing seeks to highlight actives that are believed to be much smarter and more sustainable in supporting and enhancing this critical component of the City’s infrastructure. While it is imperative that the City continue to support and promote safe, decent and affordable housing and take a much more pro-active approach in developing and administering quality housing reinvestment programs, staff has identified several activities that are no longer cost effective or particularly appropriate to our current development environment. Staff plans to recommend that these activities be substantially restructured or eliminated all together. This presentation will also include a discussion of the efforts of our affordable housing development partners including private developers, B/CS Habitat for Humanity and the Brazos Valley Community Action Agency. Finally, staff will be seeking Council input and support on the future direction of the City’s housing efforts. Budget & Financial Summary: Since 1989, the City has allocated almost $15 million in federal community development resources for affordable housing development activities. Invested primarily in the oldest areas of our community, these resources were realized under HUD’s Community Development Block Grant (CDBG), HOME Investment Partnership and HOPE Programs and represent approximately 50% of all of the resources received by the City during that same time period. How these resources have actually been invested will be more specifically addressed during the actual Council presentation. Attachments: None 14 March 13, 2008 Workshop Agenda 5 CIP Citizen Advisory Committee Status Report To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action and discussion regarding the progress of the CIP Citizen Advisory Committee’s work to recommend a prioritized list of projects that can be funded with General Obligation Bond funds. Recommendation(s): Summary: Brian Bochner, the chair of the advisory committee, will present a status report. Council appointed a 30 member committee on December 13, 2007 and appointed Brian Bochner, Chair of that committee on January 10, 2008. Staff conducted a series of community meetings to gather public suggestions for projects to consider. The Citizen Advisory Committee has begun a series of meetings with the aim of developing a recommended prioritized list of projects for Council to consider placing before the voters in a bond election in November 2008. Budget & Financial Summary: Attachments: CAC Work Plan 15 WORK PLAN – CIP Citizens Advisory Committee Week Topics Comments 1-Feb. 5 Introductions, committee charge, organizational discussions, week 2 agenda 2-Feb. 12 · Work plan · Sample CIP recommendation document · Review strategic plan, comp plan goals & polices, thoroughfare plan, development trends affecting CIP considerations · Funds available ($60M); also what is needed to go higher · Additional projects suggested in public meetings & website · CAC additional project suggestions (initial discussion) 3-Feb 19 · CAC additional project suggestions (complete suggestions) · Project Sheets · Critical project needs (staff) · Initial discussion of evaluation criteria Sample criteria Critical issues and considerations Criteria we want to consider (preliminary) 4-Feb 26 · Project review Parks 5- Mar 4 · Project review Streets Additional projects · Criteria discussion · Request to staff to prepare evaluation framework Mar 11 · No Meeting – Spring Break 6-Mar 18 · Project review Facilities Fire · Evaluation framework discussion (how it will work; information needed) · Selection of projects to omit from further consideration for 2008 CIP · Rating, justification, adjustment to evaluation criteria/weighting of criteria, etc. 7-Mar 25 · Initial ratings · 8-Apr 1 · Draft CIP recommendation · Draft presentation to P&Z, council · · Presentation to P&Z, council 16 17 March 13, 2008 Workshop Agenda Item 6 Update of Washington, D.C. Trip To: Glenn Brown, City Manager From: Terry Childers, Deputy City Manager Agenda Caption: Presentation, possible action, and discussion regarding an update of the Washington, D.C. trip taken in February included issues such as transportation and economic development. Recommendation(s): N/A Summary: Mayor Ben White, Mayor Pro-Tem Ron Gay, Council member Chris Scotti and Deputy City Manager Terry Childers went to Washington, D.C. on February 25-27. They had meetings with Congressman Edwards, Senator Hutchison and members of Senator Cornyn’s senior staff. This item serves as a report on the transportation and economic development discussions they had. Budget & Financial Summary: N/A Attachments: N/A 18