HomeMy WebLinkAbout02/14/2008 - Workshop Agenda Packet - City Council
Traditional Values, Progressive Thinking
In the Research Valley
Mayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Ron Gay Lynn McIlhaney
City Manager Chris Scotti
Glenn Brown David Ruesink
Agenda
College Station City Council
Workshop Meeting
Thursday, February 14, 2008 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding the proposed annexation of six areas being
considered under the exempt status and the associated service plan.
3. Presentation, possible action, and discussion regarding municipal cemetery operations.
4. Presentation, possible action, and discussion of the Extension of Eagle Avenue so that it connects from
CSISD property eastward to Longmire.
5. Presentation, possible action, and discussion on a report by the City Secretary on the verification
process of Voter Registration Poll Lists used during the May 12, 2007 and June 23, 2007 elections.
6. Presentation, possible action and discussion regarding community meetings held in January to gather
public input about possible capital projects to consider.
7. Presentation, possible action, and discussion regarding appointment of Green College Station Technical
Advisory Task Force.
8. Council Calendar
February 11 First Day to file for City Council positions
February 12 Special P&Z meeting, 6:00 pm Council Chambers
February 13 Valley Park Center Opening, 11:30 am
February 14 Workshop and Regular Meetings, 7:00 pm
February 19 IGC Meeting, 12:00 pm BVCOG offices
February 21 Chancellor’s Reception, 6:30 pm
9. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
1
Council Workshop Meeting Thursday, February 14, 2008 Page 2
Traditional Values, Progressive Thinking
In the Research Valley
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
10. Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee
of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of
Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review
Committee, Library Committee, Metropolitan Planning Organization, Outside Agency Funding
Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association,
TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council
of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek
TIF Board, Zoning Board of Adjustments (Notice of Agendas posted on City Hall bulletin board).
11. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated litigation
subject or settlement offer or attorney-client privileged information. After executive session discussion,
any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation.
b. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District.
c. Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
d. Sewer CCN request.
e. Legal aspects of Water Well and possible purchase of or lease of another water site.
f. Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK
Development v. College Station.
g. Cause No. 06-002318-CV-272, 272nd Judicial District Court, Brazos County, Texas, Taylor Kingsley v.
City of College Station, Texas and Does 1 through 10, inclusive.
h. Cause No. 485-CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v.
David Allen Weber, et al.
i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
j. Cause No. 07-001241-CV-361, 361st Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
k. Water CCN request
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action
The City Council may deliberate on commercial or financial information that the City Council has received
from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with
which the City Council in conducting economic development negotiations may deliberate on an offer of
financial or other incentives for a business prospect. After executive session discussion, any final action or
vote taken will be in public. The following subject(s) may be discussed:
2
Council Workshop Meeting Thursday, February 14, 2008 Page 3
Traditional Values, Progressive Thinking
In the Research Valley
a. Hotel Conference Center
12. Action on executive session, or any workshop agenda item not completed or discussed in today’s
workshop meeting will be discussed in tonight’s Regular Meeting if necessary.
13. Adjourn.
APPROVED:
______________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 14th day of February, 2008 at 3:00 p.m. in the City Hall Council Chambers, 1101
Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 11th day of February, 2008 at 3:00 pm
__
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
__________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City
of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct
copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and
the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at
all times. Said Notice and Agenda were posted on February 11, 2008 at 2:30 pm and remained so posted
continuously for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following
date and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2008.
CITY OF COLLEGE STATION, TEXAS
By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas
My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-
3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are
broadcast live on Cable Access Channel 19.
3
14 February 2008
Workshop Agenda Item 2
Annexation Discussion
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the
proposed annexation of six areas being considered under the exempt status.
Recommendation: Provide final direction to staff concerning the areas to include in
the annexation ordinance.
Summary: The purpose of this workshop item is to provide Council the opportunity
to discuss the proposed annexation and give staff direction as to the specific areas to
include in the ordinance that will be considered on 28 February 2008. Staff will also
be looking for final direction on the effective date of the annexation ordinance.
Budget & Financial Summary: A Fiscal Impact Analysis (FIA) for the six
annexation areas was presented to Council on 10 January 2008. Overall, the FIA
indicated that upon build-out the proposed annexation will result in annual revenues
of $1,037,992.
Attachments:
1. Map of proposed annexation areas
2. Map of annexation area 1
3. Map of annexation area 2
4. Map of annexation area 3
5. Map of annexation area 4
6. Map of annexation area 5
7. Map of annexation area 6
8. Summary of comments/questions/staff responses from public hearings
4
5
6
7
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9
10
11
Summary of Annexation Concerns and Questions
Several concerns and questions were raised by speakers at the recent annexation public
hearings. A summary of some of the concerns and questions along with a response is
provided below:
Concern/Question
Zoning upon annexation (what is it and how is property rezoned?)
Response
When property is annexed into the City, the A-O (Agricultural Open) zoning
classification is placed on it. The A-O zoning district is intended for land used for
agricultural uses, low intensity residential use, or open space that could be converted to
an intense use at a later date. As such, it tends to serve as a reserve area in which future
growth of the City can occur.
A rezoning request may be initiated by the City Council, the P&Z Commission, the
Administrator, or a property owner. Rezoning requests involve two public hearings (one
before the P&Z Commission and one before the City Council). The rezoning process
takes about 2 months and the application fee is currently $500. The Comprehensive Plan
is used as the basis for evaluating rezoning requests.
Concern/Question
I like my rural way of life (I do not care to be in the City)
Response
Annexation will not change the existing use or character of an area. As mentioned above,
annexed property will have the A-O zoning classification. The A-O zoning district
provides protection for the rural lifestyle that is not available in the ETJ.
Concern/Question
Fire Protection (how will the city provide it without rural fire protection equipment?)
Response
Fire protection will be provided to the annexed areas through existing City facilities and
mutual aid agreements. The City has five fire stations and each station has a fire pumper
or ladder truck capable of carrying between 300 and 500 gallons of water. Should the
Fire Department need help from the rural fire protection districts, their resources are
available as well.
12
Concern/Question
City taxes (how will they impact my personal budget?)
Response
All county residents already pay county and school property taxes. Upon annexation,
they will also pay City property taxes. The current City tax rate is 43.94 cents per $100
valuation, so on a $100,000 improved lot, the annual city taxes would be $439.40.
Property taxes go into the general fund and help offset the cost associated with police
and fire services and for the maintenance of public facilities (such as streets, parks, and
public buildings).
Concern/Question
Benefits of annexation (what do I get for my taxes?)
Response
There are several benefits to being inside the corporate limits, a few of which are
provided below:
· Planning and zoning- helps ensure orderly development over time that will
preserve and enhance property values
· Increase property marketability through preservation of property values.
· City building codes help ensure construction meets safety standards
· Code enforcement will help protect against nuisances
· Animal control services
· Enhanced police and fire protection
· Enhanced solid waste service (includes brush, bulk items, and recycling)
· Allows participation in local government- appointees to most of the City
Boards, Commissions and Committees are required to be City residents. CS
citizens are also able to vote in municipal elections.
Concern/Question
I need more time to consider the Development Agreement offer. Can the City come up
with a creative approach to not annex my property? (from Mr. Thomas - a resident in
annexation area six)
Response
City staff was able to develop an alternative in this situation. The alternative involves the
annexation of a much smaller portion of the Thomas’ property in order to comply with
State Statutes. However, unlike the original proposal, the alternative does not affect the
property where their home is located. The Thomas’ have the option of entering into a
development agreement on the smaller portion of their property in lieu of annexation and
have agreed to do so.
13
Concern/Question
The City’s only concern is getting my tax dollars and gaining control of my property
Response
While controlling development and expanding the tax base are two important reasons for
annexation, there are also several other considerations, including:
· providing areas for future growth
· covering service costs for ETJ residents using City services
· responding to an uncertain legislative environment, and
· protecting the public health & safety
It is also important to note that annexation is essential to the efficient extension of urban
services and the general well being of cities.
14
February 14, 2008
Workshop Agenda Item 3
Presentation, Discussion and Possible Action Regarding Municipal Cemetery Operations
To: Glenn Brown, City Manager
From: Warren Struss, Interim Director of Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding municipal cemetery
operations.
Recommendation(s): Approve staff recommendations regarding:
1) Alterations and additions to the College Station Code of Ordinances, Chapter 1, “GENERAL
PROVISIONS”, Section 29, “COLLEGE STATION CEMETERY RULES AND REGULATIONS”
2) Amendment of Resolution #4-25-96-3-B that established an endowment fund for the College Station
Cemetery
3) Establishment of a fund for the Memorial Cemetery of College Station
4) Approval of an ordinance containing a Licensing Agreement with Texas A&M University
The Cemetery Advisory Committee has made the following recommendations to the City Council on these
items:
Approval of the proposed revisions to the Code of Ordinances. Item was considered during the
Committee's 12/11/2007 meeting. Recommendation was a 7 to 0 vote, with 7 of 9 members present.
Approval of the proposed amendment to Resolution No. 4-25-96-3-B. Item was considered during the
Committee's February 5, 2008 meeting. Recommendation was a 6 to 0 vote, with 6 of 9 members
present.
Approval of the proposed resolution establishing a fund for the Memorial Cemetery of College Station.
Item was considered during the Committee's February 5, 2008 meeting. Recommendation was a 6 to 0
vote, with 6 of 9 members present.
Approval of the proposed ordinance containing the Licensing Agreement with Texas A&M University.
Item was considered during the Committee's February 5, 2008 meeting. Recommendation was a 6 to 0
vote, with 6 of 9 members present.
Summary: There are four action items listed on the Consent Agenda for the City Council meeting of
February 14, 2008. This workshop presentation will review those items and provide an opportunity for
council discussion.
In addition, the presentation will provide an update on the construction bid and the setting of prices for
space sales in the Memorial Cemetery of College Station. Both of these items will require future council
action, and it is anticipated that these items will be on the March 13, 2008 council agenda.
The presentation will also provide an update on a potential Inter-Local Agreement with TAMU for the
lease of 8.6 acres of the Memorial Cemetery site for grazing.
Budget & Financial Summary: None
Attachments:
1. Memorial Cemetery of College Station Pro Forma
2. Location map of proposed lease area, Memorial Cemetery of College Station
3. Cemetery project update to City Manager of 2/1/2008
15
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TEXAS A&M UNIVERSITY
NO. I DATE I ISSUE I REVISION
I I I I I I
mnart in1 8: 34: 01 AM 12/20/2007 J: \2007 Projects\070055.002\CAD\Exhibi ts\002POL. dgn
SCALE
I I I
ORAXN BY: OESIGNEO BY1 CHECXEO BY8
17
Memorial Cemetery Project Status Report
February 1, 2008
1. College Station Cemetery
Space availability:
a. Standard spaces: 46
b. Cremate spaces: 495
c. Infant spaces: 41
Update on increasing inventory of spaces available for sale:
-Purchase of unwanted spaces at the current sales price: has been initiated
-Utilization of some spaces that have had notations to not use: has been initiated
-Plating of an area that currently has a short section of dead end road: in progress
-Conversion of some cremate only spaces to standard spaces: in progress
-Allowance of double interments for the remainder of standard spaces
-Item would require council approval
-This item is not currently being pursued
2. Memorial Cemetery of College Station & the Aggie Field of Honor:
a. Option Sale Status Period I Period II
- Requests received: 131 0
- Spaces: 394 0
-A letter was sent on 1/11/2008 to the Option Period I participants updating them on the
timeline for selection and payment.
b. Design/Construction Update:
-P&Z approval Final Plat 02/07/2008
-P&Z approval of 2 re-plats 02/21/2008
-Project out to bid: 01/23/2008
-Bid Opening: 02/19/2008
c. Marketing Update:
-The preliminary designs for letterhead, website, and print media has been developed and is
under review by the city
-The last major component will be the development of a promotional DVD
d. Future Council actions:
2/14/08
-Establishment of a Cemetery Fund for the Memorial Cemetery of College Station
(resolution)
-Amendment to the existing Endowment Fund for the College Station Cemetery
(resolution)
-Alteration of Chapter 1, Section 29 of the College Station Code of Ordinances to include
regulations for the Memorial Cemetery of College Station and to make minor changes to
the regulations related to the College Station Cemetery
(ordinance)
18
-Approval of a Licensing Agreement with TAMU for trademarked items (ordinance)
Planned for 3/138/08
-Alteration to the existing resolution establishing fees for the College Station Cemetery to
include the fee structure for the Memorial Cemetery of College Station
(resolution)
-Approval of a Construction Contract for Phase I of the Memorial Cemetery of College
Station (resolution)
19
February 14, 2008
Workshop Agenda Item 4
Eagle Avenue Extension
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion of the Extension of Eagle
Avenue so that it connects from CSISD property eastward to Longmire.
Recommendation(s): Staff recommends that Council direct staff to proceed with the
construction of the Eagle Avenue extension.
Summary: The Eagle extension was brought to our attention at the joint City Council
School Board meeting on January 22, 2008. At that meeting the CSISD staff explained that
a new elementary school is under development on the property behind Cypress Grove
Intermediate School on Graham Road. The new school campus will be accessed via Eagle
Avenue. The school district will construct the portion of Eagle on its property and will tie
into Victoria. The CSISD and City staffs agree that access and traffic will be much improved
if Eagle is further extended so that it goes through to Longmire.
This item is placed on the Council’s agenda for consideration so that staff can be receive
direction regarding funding for this project in order to extend the street as quickly as
possible so that access to Longmire will be available to the school as soon as possible.
Budget & Financial Summary: The estimated cost for design, land acquisition and
construction is $2.5 million dollars. Staff will present options for funding the construction of
this project at the meeting.
Attachments:
1. Project location map
20
21
February 14, 2008
Workshop Agenda Item 5
Status report of Voter Registration Files
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion on a report by the City
Secretary on the verification process of Voter Registration Poll Lists used during the May 12,
2007 and June 23, 2007 elections.
Summary: Council member Crompton inquired about potential problem areas identified in
the voter registration lists used in the City’s 2007 elections. City Secretary Hooks retrieved
the data from the Brazos County Voter Registrar and prepared an additional list to verify
any errors that may be contained in the original voter registration poll list.
Budget & Financial Summary:
Attachments:
Written Report to be delivered as a separate document.
22
February 14, 2008
Workshop Agenda Item 6
Summary of CIP Community Meetings
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding community
meetings held in January to gather public input about possible capital projects to consider.
Recommendation(s): N/A
Summary: Staff will report to Council giving a review of comments made at the four
meetings held.
Budget & Financial Summary:
Attachments:
23
February 14, 2008
Workshop Agenda Item 7
Appointment of Green College Station Technical Advisory Task Force
To: Glenn Brown, City Manager
From: Terry L. Childers, Deputy City Manager
Agenda Caption: Presentation, possible action, and discussion regarding appointment of
Green College Station Technical Advisory Task Force.
Recommendation(s): Provide City Manager with direction to appoint the Task Force.
Summary: The City Council adopted the Green College Station Policy Resolution at its
January 24, 2008 meeting. One of the provisions in the policy resolution was the
appointment by Council of a 7 member Technical Task Force to support the work of the staff
to develop the Green College Station Action Plan. The purpose of this agenda item is to seek
Council direction to identify persons to serve on the Task Force. Because of the nature of
individuals being sought to assist the staff (technical expertise in one of the green
components), the staff desires to receive Council direction to identify participants. There are
a couple of options for Council consideration.
1) Use the standard Council application process to identify potential applicants to fill the
seven technical roles.
2) City Manager’s office could identify 9-10 individuals for consideration by Council.
Budget & Financial Summary: N/A
Attachments:
None
24