HomeMy WebLinkAbout11/24/2008 - Workshop Agenda Packet - City CouncilTraditional Values, Progressive Thinking
In the Research Valley
Mayor Councilmembers
Ben White John Crompton
Mayor ProTem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Workshop Meeting
Monday, November 24, 2008 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding the 2009 Planning & Zoning Commission Plan of
Work.
3. Presentation, possible action, and discussion on a Memorandum of Agreement between the City of
College Station, Research Valley Partnership and Lynntech, Inc.
4. Presentation, possible action, and discussion on a resolution supporting the City’s desire to become a
certified “Film Friendly Texas” Community through the State of Texas Film Commission; and adoption
of the Guidelines for Filming in the City of College Station.
5. Presentation possible action and discussion of a plan to plant trees on public property along Texas Avenue
between Harvey Road and Harvey Mitchell Parkway.
6. Council Calendar
November 25 Quarterly Membership Breakfast at Brazos County Expo Complex, 7:00 a.m.
November 25 Council Transportation Committee meeting, 4:30 p.m.
November 27 City Offices Closed – Holiday
November 28 City Offices Closed – Holiday
December 01 College Station Fire Dept. Promotional, Retirement and Badge Pinning Ceremony
December 02 CPAC Meeting, 5:30 p.m.
December 04 Joint Council and P&Z Workshop, 5:00 p.m.
December 05 BVSWMA Policy Advisory Board Meeting, 1:30 p.m.
December 05 25th Annual Christmas in the Park Holiday Celebration, Central Park, 6:00 p.m.
December 07 82nd Annual Bryan-College Station Christmas Parade, 2:00 p.m.
December 09 THSRTC Quarterly Meeting, 11:30 a.m.
December 11 Council Workshop/Regular Meeting, 3:00 p.m. and 7:00 p.m.
7. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting
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Council Workshop Meeting Monday, November 24, 2008 Page 2
Traditional Values, Progressive Thinking
In the Research Valley
8. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos
Valley Wide Area Communications Task Force, Cemetery Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Library Committee, Metropolitan Planning Organization, National League
of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional
Transportation Committee for Council of Governments, Texas Municipal League, Transportation
Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of
Adjustments (Notice of Agendas posted on City Hall bulletin board).
9. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside/Highway 60 area, near Brushy Water Supply
Corporation.
b. Sewer CCN permit requests.
c. Water CCN permit requests.
d. Water service application with regard to Wellborn Special Utility District.
e. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
f. Attorney-client privileged information and possible contemplated litigation of prior expenditures
of College Station funds made by Paul Urso to Texcon.
g. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites.
h. Cliff A. Skiles, DVM & C.A. Skiles Family Partnership, Ltd. Water permit applications with the
Brazos Valley Groundwater Conservation District.
i. JK Development v. College Station.
j. Taylor Kingsley v. College Station.
k. State Farm Lloyds as Subrogee of Mikal Klumpp v. College Station.
l. TMPA v. PUC (College Station filed Intervention).
m. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract. Update on legal
proceedings for Grimes County Landfill site and contracts for development of Grimes County site.
n. Weingarten Realty Investors v. College Station, Ron Silva, David Ruesink, Lynn McIlhaney, and
Ben White.
Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the
purchase, exchange, lease or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the City in negotiations with a third person. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Purchase of one or more tracts near the Wolf Pen Creek area.
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Council Workshop Meeting Monday, November 24, 2008 Page 3
Traditional Values, Progressive Thinking
In the Research Valley
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Next Generation Industrial Park.
b. Hotel / Convention Center.
10. Action on executive session, or any workshop agenda item not completed or discussed in today’s
workshop meeting will be discussed in tonight’s Regular Meeting if necessary.
11. Adjourn.
APPROVED:
______________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 24th day of November, 2008 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 21st day of November, 2008 at 2:00 pm
__
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
__________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on November 21, 2008 at 2:00 pm and remained so posted continuously
for at least 72 hours preceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2008.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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November 24, 2008
Workshop Agenda Item No. 2
2009 Planning & Zoning Commission Plan of Work
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the 2009
Planning & Zoning Commission Plan of Work.
Recommendation: Staff recommends endorsement of the items contained within
the 2009 P&Z Plan of Work.
Summary: The Planning and Zoning Commission adopted Rules and Procedures
state that the Planning and Zoning Commission may adopt a Plan of Work. The Plan
of Work should consider future tasks for a prescribed period and be updated and
revised annually in coordination with the City Council Strategic Planning process.
Upon presentation of a draft Plan of Work by the Commission in a joint meeting with
the City Council and the Planning and Zoning Commission, the Commission may
adopt the Plan by majority vote of the members present.
The Planning and Zoning Commission met on October 14th in a mini-retreat
specifically scheduled to begin developing its 2009 Plan of Work. As part of the
development, the Commission was provided with the estimated workload in which
the Planning & Development Services staff would have available to accomplishing the
Plan of Work considering the Comprehensive Plan, Council initiated items, and other
already programmed items. Through its mini-retreat and its two November
Workshops, the Commission identified several items for consideration and has
prioritized them accordingly.
The Plan of Work format continues to align with the Department’s Strategic Business
Plan. Items are assigned within one of four categories: Community & Neighborhood
Planning, Data Collection & Analysis, Development Services, and Outreach &
Communications. Also, additional descriptions are provided to better track the
purpose and progress of each item through the year. A mid-year review of the Plan
of Work is anticipated next summer to review the overall progress and adjust items
as necessary.
The Planning and Zoning Commission is seeking input from the Council on the Plan of
Work and concurrence with the same.
Budget & Financial Summary: N/A
Attachments:
1. 2009 P&Z Plan of Work (draft)
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Council Initiated Items
· Subdivision Regulations - Multi-phased effort of ordinance amendments that will integrate the
Regulations into the UDO, remove inconsistencies, and include revised processes and standards.
· Comprehensive Plan - Phase 2 results in the formulation and completion of planning documents
that contain the chapters or elements of the Comprehensive Plan.
· Annexation - Identify other areas for potential exempt and 3-year plan annexations as directed
through the Comprehensive Plan.
· CCN - adjusting CCN boundaries to city limits and expanding with annexations
· Growth Management – Ordinance and policy revisions to help channel urban development into
the City and urban core in order to preserve the rural character of the county, provide for
additional areas of future growth, and minimize the fiscal impact on City finances for the
· TIAs – ordinance amendments for traffic impact analysis for residential development
· Rental Registration - develop and implement rental registration program for single-family
properties to enhance code enforcement efforts to reduce violations and provide local points of
contacts for rental properties
· Nuisance Properties – policy discussion to further clarify and define nuisance properties and
proper enforcement of nuisance properties
· Host Party Regulations – ordinance amendments to detail owner and occupant responsibilities
for noise, trash, and other code violations for parties and large gatherings
· Historic Preservation – create a landmark commission, establishing the Historic Preservation
program including the designation report and design guidelines
· Bicycle, Pedestrian, and Greenway Plan – Update, develop plans and implementation policies
for non-motorized transportation routes, and greenway connections in the City
· Streetscape – review of current streetscape requirements
· Neighborhood/Corridor/District Plans - Development of Community and Neighborhood
Planning tools to identify how and when plans would be started upon completion of
Comprehensive Plan
· PDD/PMUD – review of PDD and PMUD procedures in City and other Texas cities to identify
ways to increase use of the PDD and PMUD districts in the rezoning process
· Northgate Appearance - discussion on aesthetic standards of the Northgate district
· Landscaping Berms – amend landscaping and non-residential architectural standards to require
berms instead of shrubs for the screening of parking areas from streets
· Parkland Dedication – review and revision of parkland dedication fees to reflect the rising cost
of land and park development and additional requirements for community parks
· Floodplain Management Toolkit - series of ordinance amendments in order to reduce
development impacts on the floodplain through requirements such as zero-rise
· Utility Impact Fees –consider possibility of expanding utility impact fees
· Transportation Impact Fees - create a transportation impact fee city-wide
· Green College Station – Comprehensive policy and ordinance revisions to focus on sustainable
business practices and green building practices for City operations and facilities
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P&Z Initiated Items
· Connectivity - Review of Connectivity Report/Study and evaluation of possible policies, criteria
and/or ordinances to facilitate all transportation modes.
· Subdivision Regulation Standards – Discussion of current minimum subdivision regulation
standards and comparison to best-practices cities and how College Station’s regulations might
be revised to reach an optimum standard rather than minimum standard
· Economic statistics and data – information about fiscal impact analysis models, employment
information, and indicators maintained by the City
· Impact Studies – education and discussion of feasibility of utilizing impact studies to help guide
development decisions - to include Economic, Environmental, and Community impacts studies
· Data collection, - develop geographic portrayal of physical changes in the City and to the City’s
plans– such as land uses, comprehensive plan changes, demographics, infrastructure, etc
Staff Initiated Items
· Pervious parking options – discussion and ordinance amendments to allow for parking on
pervious surfaces such as grasscrete for commercial and residential properties to reduce surface
drainage run-off
· Rough Proportionality - defining of rough proportionality for development requirements
· Certificates of Occupancy – review and revision of Certificate of Occupancy process to improve
process
· BTU Service Area – discussion of responsibilities for street lighting costs when outside of CSU
service area
Pending P&Z initiated Items
· Greenways - Discuss ways to encourage greenway dedication and development with
commercial development
· Contextual Residential Standards - Explore potential building mass, setback, and standards for
residential structures in relation to the context in which they are placed.
· Park Development - In collaboration with Parks Board, discuss how neighborhood and
community parks serve the community and challenges in park funding and maintenance.
· Parking Ordinance Update - Survey peer cities and evaluate parking standards for different
types of uses, particularly standards for shopping centers.
· Neighborhood Fencing – Develop fencing and landscaping options for neighborhood perimeter
fencing to reduce the “canyon effect” on City streets
· Housing Affordability – Discuss how housing affordability is measured and provide information
on affordability of homes in the College Station and Bryan housing markets
· Employment Zoning - Evaluate zoning districts for permitted service/industrial based uses and
identify land use characteristics for appropriate placement.
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November 24, 2008
Workshop Agenda Item No. 3
Memorandum of Agreement with Lynntech, Inc.
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion on a Memorandum of
Agreement between the City of College Station, Research Valley Partnership and Lynntech,
Inc.
Recommendation(s): Staff recommends approval.
Summary: This Memorandum of Agreement (MOA) provides a general framework under
which the City will facilitate reinvestment and new development in and around the former
Westinghouse facility, located at 2501 Earl Rudder South. The agreement outlines those
items for which each party shall be responsible and also identifies specific performance for
the private sector entity.
Per the MOA, Lynntech will make no less than $3,000,000 in capital improvements to the
facility. Lynntech will also maintain 120 jobs in College Station and create an additional 30
jobs with a gross new payroll of $2,250,000 over the next three years. The Research Valley
Partnership will make a 4% loan of $500,000 to Lynntech for a 3-year term. The City of
College Station will waive development fees related for the occupation of the facility,
provide an expedited level of service for project review and permitting, assist with the
development of a Master Plan and marketing strategy for the property, as well as explore
any number of appropriate financial assistance tools once the specifics behind the
reinvestment plan are better refined and established.
Budget & Financial Summary: As referenced above, Lynntech, under the agreement, will
make no less than $3,000,000 in capital improvements, maintain 120 jobs in College
Station, and create an additional 30 jobs with a gross new payroll of $2,250,000 over the
next three years. The exact costs to the City are unknown as of yet; however, as they are
determined staff will return to the Council for their specific approval. This project will bring
a marginalized property back into productive use in the community.
Attachments:
7
MEMORANDUM OF AGREEMENT
BETWEEN
THE RESEARCH VALLEY PARTNERSHIP, INC., THE CITY OF COLLEGE
STATION, TEXAS
AND
LYNNTECH, INC.
In order to facilitate Lynntech, Inc.'s location of research, development,
commercialization, and production activities to the former Westinghouse facility located at 250 I
Earl Rudder South in College Station, Texas (the Facility) and the future development of
Lynntech Science Park on the undeveloped property at said address (the Property), The Research
Valley Partnership, Inc. (RVP), City of College Station, Texas (City), and Lynntech
Inc.(Lynntech) agree as follows:
Article 1
Lynntech shall occupy and be in operation at the Facility by September I, 2009; shall
make a minimum new investment at the Facility of $3,000,000 by no later than September I,
2009; shall retain its employment headcount of 120 jobs; shall create 30 new jobs (10 jobs per
year) with a gross new payroll of $2,250,000 ($750,000 per year) over a period of three years
beginning September I, 2009; and shall work in partnership with the City on the future
development of the Lynntech Science Park at the Property.
Article 2
The RVP shall loan Lynntech five-hundred thousand dollars ($500,000) at four (4)
percent interest with an amortization of ten (10) years and a three (3) year term. This loan will
be used by Lynntech for real and personal property improvements associated with its occupancy
and operations at the Facility.
Article 3
The City shall provide an enhanced level of service to expedite the redevelopment and
new investment processes for Lynntech at the Facility and will pro-actively support the same in
any future development of the Property; shall waive development fees payable to the City
associated with the immediate reuse of the Facility by Lynntech and aggressively manage any
fees associated with the future development of the Property by Lynntech for a term to be
mutually agreed upon at a subsequent date; shall assist with the development and implementation
of a Master Plan and general marketing strategy for the Property; and, once a final Master Plan
and development schedule is established, shall cooperatively explore the creation of a Tax
O:\Department Files\Economic Development\Lynntech\Lynntech MOA 5.docx 11/6/2008 1: 18:30 PM
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Increment Reinvestment Zone (TIRZ) and/or other appropriate financial tools to better promote
and support the long-term development of the Property by Lynntech.
The parties to this Memorandum of Understanding agree to the negotiation and consideration of
future agreements and instruments to give further effect and specificity to the foregoing.
IN WITNESS WHEREOF, the undersigned being duly authorized by the respective parties, have
signed this Memorandum of Agreement.
THE RESEARCH VALLEY PARTNERSHIP,
INC.
By: _
Kenny Mallard
Chairman, RVP Board of Directors
Date:
RECOMMEND APPROVAL:
Todd E. McDaniel
President/CEO, RVP
Date:
CITY OF COLLEGE STATION
By: _
Mayor
Date: _
ATTEST:
City Secretary
Date:
2
9
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APPROVED:
City Manager
Date: -----x---~I
Chief Financial Officer
Date:
L YNNTECH, INC.
John Clanton
President/CEO
Date:
3
10
November 24, 2008
Workshop Agenda Item No. 4
Certified “Film Friendly Texas” Community
and Adoption of Guidelines for Filming
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion on a resolution
supporting the City’s desire to become a certified “Film Friendly Texas” Community
through the State of Texas Film Commission; and adoption of the Guidelines for
Filming in the City of College Station.
Recommendation(s): Staff recommends approval of the Resolution and that the
City Council take action to adopt the attached Guidelines, which are required to be
considered for “Film Friendly Texas” Certification.
Summary: Since early March, the Bryan-College Station Convention & Visitors
Bureau has been assisting local representatives to become a certified “Film Friendly
Community” as designated by the Texas Film Commission.
The City is home to several unique assets that could be promoted to media
production companies and utilized for on-location filming. On-location filming in
College Station has the potential to boost the local economy and provide numerous
area-wide promotional opportunities.
By becoming a certified Film Friendly Community, the City will be able to take
advantage of many of the services provided by the Texas Film Commission which
currently help to promote and market the community to the national entertainment
industry. These include guidance and assistance in handling commercial filming
opportunities; recognition on the Commission’s website; and an opportunity to be
featured as “Community of the Month” on the Commission’s website.
Budget & Financial Summary: The adoption of the Resolution and proposed
Guidelines are intended to be cost neutral. It is also important to note that this
certification is intended to be an economic driver that would have a long-term,
positive effect on the local economy through additional tourism and production-
related expenditures. Any fiscal impact incurred by the City will be in part offset by
the fee and use rate schedule included in the Guidelines. This schedule includes a
$25 application fee and the rate schedule for the use of City property includes a
$500 disruptive use fee for any public building, a $250 per day fee for the partial
non-disruptive use of a public building, a $50 per day fee for the total closure of a
public street or right-of-way, a $25 per day fee for the partial closure or obstruction
of a public street or right-of-way, and a $50 per day / per block fee for the use of
City parking lots, areas and/or City streets for the purposes of parking film vehicles.
In addition the applicant will agree to pay for the costs of any Police, Fire, Public
Works or other City personnel assigned to the project.
Attachments:
1 – Resolution
2 – Guidelines for Filming
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12
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, IN SUPPORT OF THE CITY'S ECONOMIC DEVELOPMENT EFFORTS TO
BECOME CERTIFIED BY THE STATE OF TEXAS FILM COMMISSION AS A "FILM
FRIENDLY TEXAS" COMMUNITY AND APPROVING THE CITY'S GUIDELINES FOR
COMMERCIAL FILMING.
WHEREAS, the City of College Station, Texas, has many unique assets that dstinguish the
community as a favorable location for various meda projects; and
WHEREAS, a goal of the City of College Station, Texas, is to provide opportunity for economic
development and increase the overall exposure of the community; and
WHEREAS, the State of Texas Film Commission requires interested municipalities to adopt
Guidehes for Filrmng in order to become a "Film Friendly Texas" community; and
WHEREAS, the City of College Station, Texas, recognizes the economic benefit to the community
to be gained from encouraging the use of the City for commercial fhg and taping of movies,
television programs, commercials, training films and related activities; and
WHEREAS, the City of College station, Texas, desires to encourage commercial filrmng and taping
of movies, television programs, commercials, training films and related activities within the City; and
WHEREAS, the purpose of the Guidelines for Commercial Fhg, attached hereto as Exhibit A,
is to set out a process to be followed for approval to film or tape movies, television programs,
commercials, training films and related activities, using City-owned property, personnel and
equipment; and
WHEREAS, the City Council of the City of College Station, Texas, has reviewed the City's
Guidehes for Commercial Fhg; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby approves the City's Guidehes for Commercial
Fhg, attached hereto as Exhibit A, as required to be considered for "Film
Friendly Texas" certification by the State of Texas Film Commission.
PART 2: That the City of College Station, Texas, supports promoting the community for
various meda projects.
PART 3: That ths resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2008.
ATTEST: APPROVED:
City Secretary Mayor
13
APPROVED:
City Attorney
14
EXHIBIT A
Guidelines for Commercial Fllrmng
15
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CONTENTS
I. PURPOSE
II. ClTY CONTROL/CITY MANAGER AUTHORITY
Ill. PERMIT REQ1,IIREMENTS
IV. FEES
V. USE OF ClTY EQUIPMENTL
VI. USE OF ClTY PERSONNELY
VII. USE OF ClTY PROPERTY OTHER THAN EQLllPMENT
VIII. SPECIAL EQUIPMENT AND VEHICLES
IX. TRAFFIC ROUTING
X. HOURS OF FILMING
XI. NOTIFICATION OF NEIGHBORS
XII. CERTIFICATE OF INSURANCE
XIII. HOLD HARMLESS AGREEMENT
XIV. LIABILITY
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ki@r Guidelines for Commercial Filminq
I. PURPOSE
The following guidelines are intended to protect the personal and property rights of the residents and
businesses of College Station. The City Manager, or hislher designee, reserves the right to impose
additional requirements in the interest of public health, safety and welfare if deemed necessary.
These guidelines cover requests for commercial use of City-owned property (streets, right-of-ways, and
public buildings), equipment and personnel in the filming or taping of movies, television programs, training
films, commercials, and related activities.
If the filming or taping of movies, television programs, training films, commercials and related activities
includes a parade or special event as defined in the City of College Station Code of Ordinances, or if any
provision of the Code of Ordinances otherwise applies, the requirements of the Code of Ordinances must
be met. In the event of a conflict between these Guidelines and the Code of Ordinances, the
requirements of the Code of Ordinances will control.
II. ClTY CONTROLlClTY MANAGER AUTHORITY
The City Manager, or hislher designee, may authorize the use of any street, right-of-way, or public
building, equipment or personnel for commercial uses in the filming or taping of movies, television
programs, commercials, or training films and related activities. In conjunction with these uses, the City
Manager, or hislher designee, may require that any or all of the conditions andlor remuneration as
specified on the application be met as a prerequisite to that use.
The City of College Station shall have full control over the use of public streets and buildings of the City
while being used, as well as control over the hours of production and the general location of the
production. The City reserves the full and absolute right to prohibit all filming or taping or to order
cessation of filming or taping if the City determines such filming or taping to be detrimental to public
health, safety and welfare.
City departments (i.e., Police, Fire, Building) shall have access to all structures and/or devices and
equipment to be used in connection with the filming or taping if required by the City Manager, or hislher
designee.
Ill. PERMIT REQUIREMENTS
Before filing an application for a permit to film or tape a movie, television program, training film,
commercial and related activities in College Station, the Department of Economic and Community
Development must be contacted to discuss the production's specific filming or taping requirements and
the feasibility of filming or taping in the community.
Any commercial producer who desires to undertake a commercial film or tape production in the City of
College Station is required to complete and return the attached application for filming to the Department
of Economic and Community Development within the following:
For commercials or episodic television a minimum of two (2) business days prior to the
commencement of filming or taping or any substantial activity related to the project.
For feature films and training films a minimum of five (5) business days prior to the
commencement of filming or taping or any substantial activity related to the project.
IV. FEES
An application processing fee of $25 must accompany each application for filming or taping in the City of
College Station. The City Manager, or hislher designee, may waive this fee for not-for-profit
organizations.
V. USE OF ClTY EQUIPMENT
The applicant will pay for the costs of any City equipment assigned to the project (whether specifically
requested by the applicant or not). Fees for the use of any City equipment, including Police squad cars
' and fire equipment, will be established by the City Manager in a fee schedule. A security deposit may be
required. The applicant shall pay in full, promptly upon receipt of an invoice, the charges incurred.
18
Guidelines for Commercial Filrr~inq
VI. USE OF ClTY PERSONNEL
The applicant will pay for the costs of any Police, Fire, Public Works, or other City personnel assigned to
the project (whether specifically requested by the applicant or not). The City Manager, or hislher
designee, has the authority to require additional City personnel assigned to the project if it is determined
to be in the interest of public safety, health and welfare. Fees for the use of any City personnel will be
established by the City Manager in a fee schedule. The applicant shall pay in full, promptly upon receipt
of an invoice, the charges incurred.
VIII. USE OF ClTY PROPERTY OTHER THAN EQUIPMENT
The City Manager, or hislher designee, may authorize the use of any street, rlght-of-way, or public
building, or use of the College Station, Texas name, trademark or logo, for commercial uses in the filming
or taping of movies, television programs, commercials, or training films and related activities. Fees for the
use of any City property other than equipment will be established by the City Manager in a fee schedule.
A security or damage deposit may be required based on production activity. The applicant shall pay in
full, promptly upon receipt of an invoice, the charges incurred.
Depending upon the extent of the use of City property, the applicant shall reimburse the City according to
the following rate schedule:
A. Total or disruptive use (regular operating hours)
per day of a public building: $500 per day
B. Partial or non-disruptive use of a public building: $250 per day
C. Total closure of public street or right-of-way
(including parking lots and on-street parking): $50 per day
D. Partial closure or obstruction of public street
or right-of-way (including parking lots and
on-street parking): $25 per day
E. Use of City parking lots, parking areas, and
City streets (for the purpose of parking film
trailers, buses, catering trucks and other
large vehicles $50 per day I per block or lot
The applicant agrees that the City of College Station shall have full control over the use of the name,
trademark and logo, public streets, right-of-ways and buildings of the City while being used, as well as
control over the hours of production and the general location of the production. The City reserves the full
and absolute right to prohibit all filming or taping or to order cessation of filming or taping if the City
determines such to be hazardous to the public health, safety and welfare.
VIII. SPECIAL EQUIPMENT AND VEHICLES
The applicant shall provide a report listing the number of vehicles and types of equipment to be used
during the filming or taping including their proposed hours of use and their proposed parking locations.
Such locations will need to be specifically approved by the City so as to maintain traffic safety. On-street
parking or use of public parking lots is subject to City approval. The use of exterior lighting, power
generators, or any other noise or light producing equipment requires on-site approval of the City.
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IX. TRAFFIC ROUTING
The applicant shall coordinate a Traffic Routing Plan with Traffic Operations, Police and Fire Departments
for all proposed productions that may affect a public roadway. The Traffic Routing Plan will specifically
address the planning and safe, efficient and environmentally compatible operation of traffic around the
production site. The Traffic Routing Plan must be approved by the City Manager, or hislher designee.
X. HOURS OF FILMING/TAPING
Unless permission has been obtained from the City in advance and affected property dwners are notified,
filming or taping will be limited to the following hours: Monday thru Friday 7:00 a.m. to 9:00 p.m. and
Saturday, Sunday and holidays 8:00 a.m. to 8:00 p.m.
XI. NOTIFICATION OF NEIGHBORS
The applicant shall provide a short written description to be approved by the City Manager, or hislher
designee, of the schedule for the proposed production to the owners and residents of each property in the
affected neighborhood (as defined by boundaries set by the City Manager, or hislher designee). The
applicant, or hislher designee, shall communicate with owners and residents of all such property and
submit as part of this application a report noting any owner or resident's comments along with the address
and phone numbers of all such property owners and residents and their signatures.
XII. CERTIFICATE OF INSURANCE
The applicant shall attach a certificate of insurance, naming the City of College Station as an additional
insured, in an amount not less than $1,000,000 general liability, including bodily injury and property
damage with a $5 million umbrella; and automobile liability (if applicable) in an amount not less than
$1,000,000 including bodily injury and property damage.
XIII. HOLD HARMLESS AGREEMENT
The applicant shall sign the following Hold Harmless Agreement holding the City of College Station
harmless from any claim that may arise from their use of designated public property, right-of-way, or
equipment in conjunction with the permitted use:
I certify that I represent the firm which will be performing the filming/taping at the locations specified on
the attached permit application. I further certify that I and my firm will perform in accordance with the
directions and specifications of the City of College Station, Texas, and that I and my firm will indemnify
and hold harmless The City of College Station, Texas for and from any loss, damage, expense, claims
and costs of every nature and kind arising out of or in connection with the filming~laping pursuant to this
permit.
Signed:
Title:
Date:
County of
State of
I, , certify that signed the
above statement in my presence on , 20-.
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&iff'- Guidelines for Commercial Filrninq
Seal:
Notary Public
XIV. LIABILITY
The applicant agrees to pay in full, promptly upon receipt of an invoice, the costs of repair for any and all
damage to public or private property, resulting from or in connection with, the production, and restore the
property to its condition as found prior to the production.
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November 24, 2008
Workshop Agenda Item No. 5
Texas Avenue Streetscape
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation possible action and discussion of a plan to plant trees on
public property along Texas Avenue between Harvey Road and Harvey Mitchell Parkway.
Recommendation(s): Staff recommends that Council direct staff implement the proposed
plan.
Summary: On April 10, 2008 a plan was presented to the City Council that described the
project proposed by our consultant, Land Design Partners. Council directed staff to proceed
with the project at that time. Subsequent to this direction, the consultant presented staff
with a maintenance and operating cost for the proposed project. That cost was estimated
to be in excess of $80,000 per year. In addition, closer review of the plan revealed that the
proposed design conflicted with existing landscapes on both private properties as well as
some City owned projects. City staff conducted a thorough review and evaluation of the
plans in order to find opportunities to reduce maintenance costs as well as to resolve
conflicts within the plan.
Staff is proposing that we break the project into two parts. These would be pretty much the
same sections that were presented to Council back in April. In April, the project was broken
into “limited” areas and “unlimited” areas. The limited areas were those areas in the
corridor where there are conflicts with utilities, sight triangles, poor topography, adjacent
commercial property landscapes and limited space availability. The unlimited areas are
areas in the corridor where large shade trees are appropriate and where there are few
topographic, space, utility or safety constraints. Those areas include:
· Intersection of Texas Avenue & FM 2818
· Area in front of the Police Station
· Adjoining property on Krenek Tap Road
· Wolf Pen Creek at Texas Avenue & Harvey Road
We propose that we ask Land Design Partners to prepare tree planting plans for these
“unlimited areas” where the new plantings will be totally under the control and maintenance
of the City. We feel that this could be accomplished within the existing contract amount
without a change order. Our direction would be to prepare a plan that we can implement
within the upcoming tree planting season.
Budget & Financial Summary: A total of $672,000 is budgeted for this project. The
estimated annual operating and maintenance impact of this project is $15,000.
Attachments:
Location Map
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