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HomeMy WebLinkAbout08/06/2008 - Regular Agenda Packet - City Council (2)Mayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Lynn McIlhaney Dennis Maloney City Manager Lawrence Stewart Glenn Brown David Ruesink Agenda College Station City Council Regular Meeting meetingDate Wednesday, August 06, 2008 at meetingTime 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. ON BEHALF OF THE CITIZENS OF COLLEGE STATION, HOME OF TEXAS A&M UNIVERSITY, WE WILL CONTINUE TO PROMOTE AND ADVANCE THE COMMUNITY 'S QUALITY OF LIFE. section Consent Agenda section Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Caption Presentation, possible action and discussion of minutes for City Council workshop and regular meetings, July 10, 2008, Special Meeting July 2, and City Council Retreat sessions, June 30 and July 1. Caption 1 City Council Regular Meeting Page 2 Wednesday, August 6, 2008 b. Caption Presentation, possible action, and discussion on a resolution approving Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2008" and "City of College Station, Texas Certificates of Obligation, Series 2008" including selection of a date for opening bids. c. Caption Presentation, possible action, and discussion regarding the approval of a resolution adopting the Economic and Community Development Department’s proposed 2008-09 Community Development Action Plan and Budget. d. Caption Presentation, discussion, and possible action regarding a resolution approving a Contract for federal HOME CHDO Set-Aside funds to the Brazos Valley Community Action Agency (BVCAA) in the amount of $200,415.30 for the construction of affordable housing, and $66,805.10 in CHDO operating funds.(ITEM PULLED) . e. Caption Presentation, possible action and discussion regarding approval of an expenditure of $102, 585.00 for construction services provided by Brazos Valley Services, to replace the collapsed storm drain on Southwest Parkway between Dexter Drive and Southwest Village Apartments and approval of a construction contract for the work to be performed. f. Caption Presentation, possible action, and discussion to approve a resolution to award contract 08- 65 to Bryan Construction for $313,231 for electrical and physical security improvements to the elevated water storage tanks. g. Caption Presentation, possible action, and discussion regarding ratification of a purchase order for $178,839.80 for emergency replacement of the Well 2 pump. Caption h. Caption Presentation, possible action, and discussion on a consultant contract with Fox Lawson & Associates LLC, to provide professional services for the completion of a comprehensive, city-wide, Classification study . i. Caption Presentation, possible action and discussion to authorize additional expenditures of $700,000 for the purchase of diesel fuel and gasoline with Brenco Marketing bringing the total annual estimated expenditures to $1,967,340.00. Caption j. Caption Presentation, possible action and discussion on a decision to authorize additional expenditures up to $60,000 for the purchase of automobile parts with NAPA Automotive. k. Caption Discussion and possible action to authorize additional funds for professional services from Bickerstaff, Heath, Delgado & Acosta, LLP. for the Brazos Valley Solid Waste Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in the amount of $75,000.00 for total funds of $150,000.00. Approval by the Council of this request will ratify an 2 City Council Regular Meeting Page 3 Wednesday, August 6, 2008 additional $48,783.63 expended and provide funds for additional legal costs associated with this project. l. Caption Discussion and possible action to authorize additional funds for professional services from Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC. for the Brazos Valley Solid Waste Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in the amount of $75,000.00 for total funds of $125,000.00. Approval by the Council of this request will ratify an additional $42,080.32 expended and provide funds for additional legal costs associated with this project. m. Caption Presentation, discussion and possible action regarding award of bid #08-82 to Knife River to provide Type D Hot Mix Asphalt for the maintenance of streets for a three month period in an amount not to exceed $181,500.00 ($60.50 per ton). A secondary contract is requested for the provision of this material by the second bidder, Brazos Valley Services, in an amount not to exceed $60,000.00 ($80.00 per ton) only in emergency situations when Knife River is unable to provide material. n. Caption Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, “Traffic Code,” to change the posted speed limit on sections of FM 60. o. Caption Presentation, possible action, and discussion on a Professional Services Contract with Jacobs Engineering, Inc., in the amount of $82,725, for construction inspection services on the Memorial Cemetery construction project; and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. section Regular Agenda section Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 3 City Council Regular Meeting Page 4 Wednesday, August 6, 2008 1. Caption Public hearing, presentation, possible action, and discussion on an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 2.4 Design Review Board regarding membership . 2. Caption Public hearing, presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, “Traffic Code,” to remove parking on the north side of Cherry Street between College Main and Tauber Street. 3. Caption Public hearing, presentation, possible action and discussion of an ordinance amending Chapter 10 “Traffic Code”, to remove parking along Dartmouth Street between Krenek Tap Road and Harvey Mitchell Parkway (FM 2818). 4. Caption Public hearing, presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, “Traffic Code,” to restrict parking on the south side of Park Place between Anderson Street and Holik Street. 5. Caption Public hearing, presentation, possible action, and discussion on an ordinance amending to the Comprehensive Land Use Plan from Single Family Residential Medium Density to Industrial / R & D for 2.04 acres located at 3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road . 6. Caption Public hearing, presentation, possible action, and discussion on an ordinance rezoning 2.04 acres from A-O Agricultural Open to C-2 Commercial-Industrial for the property located at 3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road . 7. Caption Presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan and setting out public hearing dates and times for the annexation of 1.02 acres on Rock Prairie Road West. 8. Caption Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 10-foot wide sanitary sewer easement, which is located on Lot 1, Block 1 of The Lofts – Wolf Pen Creek Subdivision according to the plat recorded in Volume 8567, Page 278 of the Deed Records of Brazos County, Texas. 9. Caption Presentation, possible action, and discussion on the first reading of a Franchise Agreement Amendment to the Texas Commercial Waste, Recycling Franchise Agreement, regarding a rate increase of $0.25 per household per month. The amendment will result in an increase from $2.15 to $2.40 to the City for curbside recycling collection services. 4 City Council Regular Meeting Page 5 Wednesday, August 6, 2008 10. Caption Presentation, possible action, and discussion regarding Council selection of applicants to Cemetery Committee and Historic Preservation Committee. 11. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the meetingDate Wednesday, August 06, 2008 at meetingTime 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 1st day of August, 2008 at 5:00 pm. E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on August 1, 2008 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2008. By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2008. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764- 3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 5 Mayor Council members Ben White John Crompton Mayor Pro tem James Massey Lynn McIlhaney Dennis Maloney City Manager Lawrence Stewart Glenn Brown David Ruesink Draft Minutes City Council Special Called Emergency Meeting Wednesday, July 2, 2008 1:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas Whereas, the City of Bryan announced Tuesday, July 1, 2008 that it has filed suit against the City of College Station. There is an urgent public necessity for the City Council to direct a response to Bryan’s lawsuit and give direction to the City Manager and City Attorney. City of Bryan’s action was not foreseen by College Station in light of College Station’s request for 30 day cool off period and suspension of the construction contract for 30 days. COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, McIlhaney, Massey, Maloney, Stewart, and Ruesink STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, City Attorney Cargill Jr., City Secretary Hooks, Deputy City Secretary McNutt, Management Team Special Called Agenda Item No. 1 -- Call meeting to order. Mayor White called the meeting to order at 1:00 p.m. He announced that the City Council would convene into executive session pursuant to Section 551.071 of the Open Meetings Act to seek the advice of our attorney. Special Called Agenda Item No. 2 -- Executive Session in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. City of Bryan suit filed against College Station. b. Legal issues and advice on Brazos Valley Solid Waste Management Agency Contract on proposed methane gas contract. Update on legal proceedings for Grimes County Landfill site and contract for development of Grimes County site. 6 Council Special Emergency Meeting Minutes Wednesday, July 2, 2008 Page 2 Special Called Agenda Item No. 3 -- Action from executive session. Council concluded executive session at 2:35 pm. They returned to open session. No action was taken. Special Called Agenda Item No. 4 -- Adjourn. The emergency meeting adjourned at 2:35 pm on Wednesday, July 2, 2008. PASSED and APPROVED, this 6th day of August, 2008. APPROVED: ______________________________ Mayor Ben White ATTEST __________________________________ City Secretary, Connie Hooks 7 Mayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Lynn McIlhaney Dennis Maloney City Manager Lawrence Stewart Glenn Brown Dave Ruesink Draft Minutes City Council Special Meeting Wednesday, July 2, 2008 at 3:00 pm City Hall Council Chambers 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, McIlhaney, Massey, Maloney, Stewart, and Ruesink STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, City Attorney Cargill Jr., City Secretary Hooks, Deputy City Secretary McNutt, Management Team Special Meeting Agenda Item No. 1 -- Call to order. Mayor White called the meeting to order at 3:05 p.m. Special Agenda Item No. 4 -- Presentation, possible action, and discussion regarding the Community Center, the/ municipal complex, or “City Hall,” and the Capital Improvements Projects. Mark Smith, Director of Public Works, presented an overview on the following and a recommendation for language on the ballot: Community Center CIP CAC Recommendation Alternative facilities Council’s vision for this facility Question as to whether this project should be included in the November Ballot Council member Crompton stated the City should move forward with the five million bond issue package. Council member Stewart explained that the budget should be kept as low as possible; use of the property on Krenek tap and have a building that could be expanded if necessary. Council member Massey explained the importance of explaining the identified projects to the citizens. Raymond Reed, a member of the Capital Improvement Citizens Advisory Committee addressed the City Council on the Community Center project. 8 Special Council Minutes, July 2, 2008 Page 2 Municipal Complex or City Hall ▪Proposed 74,485 SF ▪Estimated building cost $30.6 million ▪Estimated costs for the furnishings, parking ▪Council direction on the municipal complex is requested Funding of New City Hall Tax rate impact city hall $37.7 million – 6.85 % » 2003 GO bonds $4 million (0.73¢) » Value of existing City hall $7.7 Million (1.40¢) » Business Park Property $15.9 Million (2.89¢) » Land on RPR $1.25 Million (0.23¢) Mayor White and Council agreed to move forward with these identified projects on the November ballot. In addition, the City will develop an extensive marketing campaign emphasizing the tax increase allocations. Capital Improvements Projects In reference to the expansion of Rock Prairie lanes on the east and west side, Mark Smith, Director of Public Works suggested another review of the Right of Way cost and defer until TXDOT’s approval of the Rock Prairie Bridge. Special Agenda Item No. 5 -- Presentation, possible action, and discussion of Council Relations Policy. Council member Crompton inquired about the protocol for Council members’ placing an item on the agenda. Staff identified that the procedures are outlined in the text of the Council Meeting Procedures. Staff was directed to place the discussion of the Council Meeting Procedures on the next workshop agenda. Special Agenda Item No. 6 -- Presentation, possible action, and discussion on the appointment of Council Representatives to the various boards/commissions. Introduced by Connie Hooks, City Secretary. Council discussed and appointed Council members to the following agencies: Arts Council Council member McIlhaney Audit Committee Council member Stewart (Chair) Council member Massey Council member McIlhaney Brazos County Health Department Mayor White Council member McIlhaney Brazos Valley Council of Governments Mayor White 9 Special Council Minutes, July 2, 2008 Page 3 B/CS Metropolitan Planning Organization Mayor White BVSWMA Policy Advisory Board Council member Crompton Comprehensive Plan Advisory Committee Council member Maloney Council member Stewart (Alternate) Convention and Visitors Bureau Council member Ruesink Intergovernmental Committee Council member Massey (Chair) Council member Ruesink Council member Stewart Research Valley Partnership Mayor White Council member Ruesink (Alternate) Sister Cities Association Council member Ruesink Transportation Committee Council member McIlhaney (Chair) Council member Crompton Council member Maloney Wolf Pen Creek Oversight Committee Council member Maloney Council member Massey Council member Stewart (Alternate) At 6:30 pm, Mayor White announced that the City Council would convene into executive session pursuant to Section 551.074, of the Open Meetings Act to consider Personnel matters. Special Meeting Agenda Item No. 2 -- Executive Session in the Administrative Conference Room. Personnel {Gov’t Code Section 551.074}; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Mayor Pro Tem Special Agenda Item No. 3 -- Presentation, possible action, and discussion on the appointment of the Mayor Pro Tem. 10 Special Council Minutes, July 2, 2008 Page 4 Mayor White and Council returned to open session to take action on appointment of the Mayor Pro Tem. A motion was made by Council member Ruesink to appointment Council member McIhaney as Mayor ProTem. Seconded by Council member Maloney which carried 7-0. FOR: Mayor White, Crompton, Massey, Maloney, Stewart, McIlhaney, Ruesink AGAINST: None Special Agenda Item No. 7 -- Adjourn. Hearing no objections, Mayor White adjourned the meetings at 7:45 p.m. on Wednesday, July 2, 2008. PASSED and APPROVED, this 6th day of August, 2008. APPROVED: ________________________________ Mayor Ben White ATTEST __________________________________ City Secretary Connie Hooks 11 August 6, 2008 Consent Agenda Item No. 2b Resolution to Approve Preliminary Official Statements To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion on a resolution approving Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2008" and "City of College Station, Texas Certificates of Obligation, Series 2008" including selection of a date for opening bids. Recommendation(s): Council’s approval of the attached resolution accepting the Preliminary Official Statements, with the Official Statements to be approved at the time of the actual sale of the GOs, and COs on August 18, 2008. Summary: On July 10, the City Council received a presentation from the City's Financial Advisor Drew Masterson with First Southwest. Mr. Masterson made recommendations regarding issuing Certificates of Obligation for utility projects rather than Utility Revenue Bonds. This is the next step in the process for the City to issue long term debt for capital projects. The City Council is authorized to approve the issuance of Certificates of Obligation (COs) after approving a resolution directing notices to be published of the intent to issue the COs and General Obligation Bonds as approved by voters in an election held for that purpose. The bond sales will occur on August 18, and at that time the City Council will consider the ordinances authorizing the issuance of the General Obligation Bonds, and Certificates of Obligation. The City of College Station typically issues debt to fund various capital projects identified and approved as a part of the annual budget. The City primarily uses three types of debt instruments to fulfill those requirements: 1. General Obligation Bonds (GOBs) are based on the full faith and credit of the City and are paid primarily through the debt service portion of the ad valorem tax rate. GOBs are authorized by the voters and therefore the notice is provided in the election process. 2. Utility Revenue Bonds (URBs) are backed by the revenues of the City's various utilities and are issued as a business activity. These are typically only issued for utility capital projects. 3. Certificates of Obligation (COs) normally include at least one additional revenue stream such as utility revenues, but are considered to be much like GOBs and therefore normally receive a rating similar to GOBs. Our policy for issuing CO's allows more flexibility in their issue than GOBs, particularly when other revenues are anticipated to assist in debt service. 12 The General Obligation debt issue is planned to provide resources for street and traffic signal projects, sidewalk improvements, hike and bike trails and parks and park facilities improvements totaling $9,455,000. The Certificates of Obligation debt issue is planned to provide resources for street projects, municipal facility projects, parks and recreation projects, technology projects, cemetery development projects, electric, water and wastewater improvements and debt issuance costs totaling $26,440,000. Budget & Financial Summary: Staff reviewed the impact of these debt issues on the City's ability to meet debt service requirements and the effect they may have either on ad valorem tax or utility rates. The recommendation to move forward with this issue will not impact the ad valorem rate or the utility rates. Attachments: 1. Use of Proceeds of General Obligation Bonds, and Certificates of Obligation. 2. Resolution Approving Notices of Sale, Preliminary Official Statements and related materials for the Sale of "City of College Station, Texas General Obligation Improvements Bonds, Series 2008", and "City of College Station, Texas Certificates of Obligation, Series 2008” including selection of a date for opening bids. 3. Preliminary Official Statement dated August 2008, General Obligation bonds, Series 2008 and Certificates of Obligation, Series 2008. (Available in City Secretary's Office) 4. Notice of Sale and Bidding Instructions, General Obligation Bonds, Series 2008. 5. Notice of Sale and Bidding Instructions, Certificates of Obligation, Series 2008. 13 Proposed 2008 Debt Issue General Obligation Bonds Northgate Street Rehab 1,304,000$ Sidewalk Improvements 100,000 Hike and Bike Trails 600,000 Barron Road Rehab 1,000,000 Oversize Participation 540,000 Rock Prairie Rd Widening 1,969,000 W.D. Fitch Widening 3,300,000 Streets Total 8,813,000$ New Traffic Signal Projects 502,000 Traffic System Safety Improvements 100,000 Traffic Total 602,000$ Park Improvements 40,000 Parks Total 40,000$ GOB Total 9,455,000$ Certificates of Obligation New Cemetery Development 6,748,000$ Municipal Facility Improvements 250,000 Wireless Infrastructure 200,000 General Govt Total 7,198,000$ Adamson Pool House 900,000$ Thomas Pool House 330,000 Southwood Athletic Field Lights 197,000 Parks Total 1,427,000$ W.D. Fitch Widening 1,000,000$ Eagle Avenue Extension 800,000 Streets Total 1,800,000$ Electric Meeting/Training Facility 2,250,000$ Electric Distribution Line Extensions & Conversions 1,100,000 Electrical Substation Transformer 1,200,000 Substation Transmission/Distribution 2,150,000 Electric Projects 6,700,000$ College Park/Breezy Heights 1,500,000$ South Knoll/The Glade 1,600,000 Tauber and Stasney 100,000 Land Acquisition - Wells 3,100,000 W. D. Fitch East (Area 6) 600,000 Water Projects 6,900,000$ College Park/Breezy Heights 1,200,000$ South Knoll/The Glade 1,000,000 Wastewater Projects 2,200,000$ Estimated Debt Issuance Costs 215,000$ Certificates of Obligation Total 26,440,000$ 14 NOTICE OF SALE AND BIDDING INSTRUCTIONS ON $9,455,000 CITY OF COLLEGE STATION, TEXAS (a Home Rule City located in Brazos County, Texas) GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008 SEALED BIDS DUE MONDAY, AUGUST 18, 2008, AT 11:00 A.M., CDST THE BONDS WILL NOT BE DESIGNATED AS “QUALIFIED TAX-EXEMPT OBLIGATIONS” FOR FINANCIAL INSTITUTIONS. THE SALE BONDS OFFERED FOR SALE AT COMPETITIVE BIDDING The City of College Station, Texas (the “City”) is offering for sale its $9,455,000 General Obligation Improvement Bonds, Series 2008 (the “Bonds”). Bidders may submit bids for the Bonds by any of the following methods: (1) Deliver bids directly to the City as described below in “Bids Delivered to the City;” (2) Submit bids electronically as described below in “Electronic Bidding Procedures;” or (3) Submit bids by telephone or facsimile as described below in “Bids by Telephone or Facsimile.” BIDS DELIVERED TO THE CITY Sealed bids, plainly marked “Bid for Bonds,” should be addressed to “Mayor and City Council, City of College Station, Texas,” and delivered in care of Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, prior to 11:00 A.M., CDST, on the date of the bid opening. All bids must be submitted on the Official Bid Form, without alteration or interlineation. ELECTRONIC BIDDING PROCEDURES Any prospective bidder that intends to submit an electronic bid must submit its electronic bid through the facilities of the Parity Electronic Bid Submission System (“PARITY”). Subscription to the i-Deal LLC's BIDCOMP Competitive Bidding System is required in order to submit an electronic bid. The City will neither confirm any subscription nor be responsible for the failure of any prospective bidder to subscribe. Bidders submitting an electronic bid shall not be required to submit Official Bid Forms in the form attached to this Notice of Sale. An electronic bid made through the facilities of PARITY shall be deemed an irrevocable offer to purchase the Bonds on the terms provided in this Notice of Sale, and shall be binding upon the bidder as if made by a signed, sealed bid delivered to the City. The City shall not be responsible for any malfunction or mistake made by, or as a result of the use of the facilities of, PARITY, the use of such facilities being the sole risk of the prospective bidder. If any provisions of this Notice of Sale shall conflict with information provided by PARITY as the approved provider of electronic bidding services, this Notice of Sale shall control. Further information about BIDCOMP/PARITY, including any fee charged, may be obtained from BIDCOMP/PARITY Customer Support, 40 W. 23rd Street, 5th Floor, New York, New York 10010, telephone: (212) 404-4102. For purposes of both the written sealed bid process and the electronic bidding process, the time as maintained by i-Deal shall constitute the official time. For information purposes only, bidders are requested to state in their electronic bids the true interest cost to the City, as described under “Basis of Award” below. All electronic bids shall be deemed to incorporate the provisions of this Notice of Sale and the Official Bid Form. BIDS BY TELEPHONE OR FACSIMILE Bidders must submit, on or before Monday, August 18, 2008, two signed Official Bid Forms plus an envelope marked as described above to Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, and submit their bid by telephone or facsimile on the date of the sale. Telephone bids will be accepted at (713) 654-8654, between 10:00 A.M. and 10:45 A.M., CDST. 15 ii Facsimile bids must be received between 10:00 A.M. and 11:00 A.M., CDST on the date of the sale at (713) 654-8658, attention Drew Masterson. The City and First Southwest Company are not responsible if such telephone or facsimile numbers are busy which prevents a bid or bids from being submitted on a timely basis. First Southwest Company will not be responsible for submitting any bids received after the above deadlines. The City and First Southwest Company assume no responsibility or liability with respect to any irregularities associated with the submission of bids if telephone or facsimile options are exercised. PLACE AND TIME OF BID OPENING The bids for the Bonds will be publicly opened and read in the office of First Southwest Company, Financial Advisor to the City, 1021 Main Street, Suite 2200, Houston, Texas 77002, at 11:00 A.M. CDST,Monday, August 18, 2008. AWARD OF THE BONDS The City Council will take action to award the Bonds (or reject all bids) at a meeting scheduled to convene at 7:00 P.M., CDST, on the date of the bid opening, and adopt an ordinance authorizing the Bonds and approving the Official Statement (the “Ordinance”). THE BONDS DESCRIPTION . . . The Bonds will be dated September 1, 2008 (the “Dated Date”). Interest will accrue from the Dated Date and will be due on February 15, 2009, and each August 15 and February 15 and thereafter until the earlier of maturity or prior redemption. The Bonds will be issued only in fully registered form in any integral multiple of $5,000 for any one maturity. The Bonds will mature on February 15 in each year as follows: MATURITY SCHEDULE Principal Principal Year Amount Year Amount 2009 1,320,000 $ 2019 410,000 $ 2010 265,000 2020 435,000 2011 275,000 2021 455,000 2012 290,000 2022 480,000 2013 305,000 2023 505,000 2014 320,000 2024 530,000 2015 340,000 2025 555,000 2016 355,000 2026 585,000 2017 375,000 2027 615,000 2018 395,000 2028 645,000 OPTIONAL REDEMPTION . . . The City reserves the right, at its option, to redeem Bonds having stated maturities on and after February 15, 2019, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2018, or any date thereafter, at the par value thereof plus accrued interest to the date fixed for redemption. SERIAL BONDS AND/OR TERM BONDS . . . Bidders may provide that all of the Bonds be issued as serial bonds or may provide that any two or more consecutive annual principal amounts be combined into one or more term bonds. MANDATORY SINKING FUND REDEMPTION . . . If the successful bidder elects to alter the Maturity Schedule reflected above and convert principal amounts of the Serial Bonds into “Term Bonds,” such “Term Bonds” shall be subject to mandatory redemption on the first February 15 next following the last maturity for Serial Bonds, and annually thereafter on each February 15 until the stated maturity for the Term Bonds at the redemption price of par plus accrued interest to the date of redemption. The principal amounts of the Term Bonds to be redeemed on each mandatory redemption date shall be the principal amounts that would have been due and payable in the Maturity Schedule shown above had no designation of such maturities as Term Bonds occurred. At least thirty (30) days prior to each mandatory redemption date, the Paying Agent/Registrar shall select by lot the Term Bonds to be redeemed and cause a notice of redemption to be given in the manner provided in the Official Statement. The principal amount of the Term Bonds required to be redeemed pursuant to the operation of such mandatory redemption provisions may be reduced, at the option of the City, by the principal amount of the Term Bonds of the same maturity which at least fifty (50) days prior to a mandatory redemption date (i) shall have been acquired by the City at a price not exceeding the principal amount of such Term Bonds plus accrued interest to the date of purchase and delivered to the Paying Agent/Registrar for cancellation or (ii) shall have been redeemed pursuant to the optional redemption provisions and not theretofore credited against a mandatory redemption requirement. 16 iii BOOK-ENTRY-ONLY SYSTEM . . . The City intends to utilize the Book-Entry-Only System of The Depository Trust Company (“DTC”). See “THE OBLIGATIONS - BOOK-ENTRY-ONLY SYSTEM” in the Official Statement. PAYING AGENT/REGISTRAR . . . The initial Paying Agent/Registrar shall be The Bank of New York Mellon Trust Company, N.A., Dallas, Texas. See “THE OBLIGATIONS - PAYING AGENT/REGISTRAR” in the Official Statement. SOURCE OF PAYMENT . . . The Bonds constitute direct obligations of the City, payable from the levy and collection of a direct and continuing ad valorem tax, within the limits prescribed by law, on all taxable property located within the City. Further details regarding the Bonds are set forth in the Official Statement. CONDITIONS OF THE SALE TYPE OF BIDS AND INTEREST RATES . . . The Bonds will be sold in one block on an “All or None” basis, and at a price of not less than their par value plus accrued interest from date of the Bonds to the date of delivery of the Bonds. A premium bid in excess of 0.5% of the par amount of the Bonds will not be accepted. Bidders are invited to name the rate(s) of interest to be borne by the Bonds, provided that each rate bid must be in a multiple of 1/8 of 1% or 1/100 of 1% and the net effective interest rate must not exceed 15%. The highest rate bid may not exceed the lowest rate bid by more than 2% in rate. Using the interest rate established for the February 15, 2018 maturity as the base year, interest rates for successive maturities shall be structured in ascending order such that for each succeeding maturity, rates shall be equal to or greater than the interest rate for the maturity of the preceding year. All Bonds of one maturity must bear one and the same rate. No bids involving supplemental interest rates will be considered. Each bidder shall state in the bid the true interest cost which shall be considered informative only and not as a part of the bid. BASIS FOR AWARD . . . The sale of the Bonds will be awarded to the bidder making a bid that conforms to the specifications herein and which produces the lowest True Interest Cost rate to the City. The True Interest Cost rate is that rate which, when used to compute the total present value as of the Dated Date of all debt service payments on the Bonds on the basis of semi- annual compounding, produces an amount equal to the sum of the par value of the Bonds plus any premium bid, if any (but not interest accrued from the Dated Date to the date of their delivery). In the event of a bidder's error in interest cost rate calculations, the interest rates, and premium, if any, set forth in the Official Bid Form or electronically submitted bid form will be considered as the intended bid. GOOD FAITH DEPOSIT . . . A Good Faith Deposit, payable to the “City of College Station, Texas,” in the amount of $189,100.00 is required. Such Good Faith Deposit shall be a bank cashier's check or certified check, which is to be retained uncashed by the City pending the Initial Purchaser's compliance with the terms of the bid and the Notice of Sale and Bidding Instructions. The Good Faith Deposit may accompany the Official Bid Form or electronically submitted bid form, or it may be submitted separately. If submitted separately, it shall be made available to the City prior to the opening of the bids, and shall be accompanied by instructions from the bank on which drawn which authorize its use as a Good Faith Deposit by the Initial Purchaser who shall be named in such instructions. The Good Faith Deposit of the Initial Purchaser will be returned to the Initial Purchaser upon payment for the Bonds. No interest will be allowed on the Good Faith Deposit. In the event the Initial Purchaser should fail or refuse to take up and pay for the Bonds in accordance with the bid, then said check shall be cashed and accepted by the City as full and complete liquidated damages. The checks accompanying bids other than the winning bid will be returned immediately after the bids are opened, and an award of the Bonds has been made. DELIVERY OF THE BONDS AND ACCOMPANYING DOCUMENTS CUSIP NUMBERS . . . It is anticipated that CUSIP identification numbers will appear on the Bonds, but neither the failure to print or type such number on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the Initial Purchaser to accept delivery of and pay for the Bonds in accordance with the terms of this Notice of Sale and Bidding Instructions and the terms of the Official Bid Form. All expenses in relation to the printing or typing of CUSIP numbers on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the assignment of the numbers shall be the responsibility of and shall be paid for by the Initial Purchaser. DELIVERY OF BONDS . . . Initial delivery will be accomplished by the issuance of one bond for each maturity (also called the “Initial Bonds”), either in typed or printed form, in the aggregate principal amount of $9,455,000, payable to the Initial Purchaser, signed by the Mayor and City Secretary, approved by the Attorney General, and registered and manually signed by the Comptroller of Public Accounts. Upon delivery of the Initial Bonds, they shall be immediately cancelled and one definitive Bond for each maturity will be registered and delivered only to Cede & Co., and deposited with DTC in connection with DTC's Book-Entry-Only System. Delivery will be at the principal office of the Paying Agent/Registrar. Payment for the Bonds must be made in immediately available funds for unconditional credit to the City, or as otherwise directed by the City. The Initial Purchaser will be given six business days' notice of the time fixed for delivery of the Bonds. It is anticipated that delivery of the Bonds can be made on or about September 23, 2008 and it is understood and agreed that the Initial Purchaser will accept delivery and make payment for the Bonds by 11:00 A.M., CDST, on September 23, 2008, or thereafter on the date the Bonds are tendered for delivery, up to and including October 21, 2008. If for any reason the City is unable to make delivery on or before October 21, 2008, the City shall immediately contact the Initial 17 iv Purchaser and offer to allow the Initial Purchaser to extend its offer for an additional thirty days. If the Initial Purchaser does not elect to extend its offer within six days thereafter, then its Good Faith Deposit will be returned, and both the City and the Initial Purchaser shall be relieved of any further obligation. In no event shall the City be liable for any damages by reason of its failure to deliver the Bonds, provided such failure is due to circumstances beyond the City's reasonable control. CONDITIONS TO DELIVERY . . . The obligation of the Initial Purchaser to take up and pay for the Bonds is subject to the Initial Purchaser's receipt of (a) the legal opinion of McCall, Parkhurst & Horton L.L.P., Bond Counsel, Dallas, Texas, Bond Counsel for the City (“Bond Counsel”), (b) the no-litigation certificate, and (c) the certification as to the Official Statement, all as further described in the Official Statement. In order to provide the City with information required to enable it to comply with certain conditions of the Internal Revenue Code of 1986 relating to the exemption of interest on the Bonds from the gross income of their owners, the Initial Purchaser will be required to complete, execute, and deliver to the City (on or before the 6th business day prior to the delivery of the Bonds) a certification as to their “issue price” substantially in the form and to the effect attached hereto or accompanying this Notice of Sale and Bidding Instructions. In the event the successful bidder will not reoffer the Bonds for sale, such bond may be modified in a manner approved by the City. In no event will the City fail to deliver the Bonds as a result of the Initial Purchaser's inability to sell a substantial amount of the Bonds at a particular price prior to delivery. Each bidder, by submitting its bid, agrees to complete, execute, and deliver such a certificate by the date of delivery of the Bonds, if its bid is accepted by the City. It will be the responsibility of the Initial Purchaser to institute such syndicate reporting requirements to make such investigation, or otherwise to ascertain the facts necessary to enable it to make such certification with reasonable certainty. Any questions concerning such certification should be directed to Bond Counsel. LEGAL OPINIONS . . . The Bonds are offered when, as and if issued, subject to the approval of the Attorney General of the State of Texas. Delivery of and payment for the Bonds is subject to the receipt by the Initial Purchaser of opinions of Bond Counsel, to the effect that the Bonds are valid and binding obligations of the City and that the interest on the Bonds will be excludable from gross income for federal income tax purposes under existing law, subject to the matters described under “TAX MATTERS” in the Official Statement, including the alternative minimum tax on corporations. With respect to the transactions described in the Official Statement, Bond Counsel represents only the City. CHANGE IN TAX EXEMPT STATUS . . . .At any time before the Bonds are tendered for delivery, the Initial Purchaser may withdraw its bid if the interest received by private holders on obligations of the same type and character shall be declared to be includable in gross income under present federal income tax laws, either by ruling of the Internal Revenue Service or by a decision of any Federal court, or shall be declared taxable or be required to be taken into account in computing any federal income taxes, by the terms of any federal income tax law enacted subsequent to the date of this Notice of Sale and Bidding Instructions. GENERAL FINANCIAL ADVISOR . . . First Southwest Company is employed as Financial Advisor to the City in connection with the issuance of the Bonds. The Financial Advisor's fee for services rendered with respect to the sale of the Bonds is contingent upon the issuance and delivery of the Bonds. First Southwest Company has agreed, in its Financial Advisory contract, not to bid for the Bonds, either independently or as a member of a syndicate organized to submit a bid for the Bonds. First Southwest Company, in its capacity as Financial Advisor, has relied on the opinion of Bond Counsel and has not verified and does not assume any responsibility for the information, covenants and representations contained in any of the legal documents with respect to the federal income tax status of the Bonds, or the possible impact of any present, pending or future actions taken by any legislative or judicial bodies. BLUE SKY LAWS . . . By submission of its bid, the Initial Purchaser represents that the sale of the Bonds in states other than Texas will be made only pursuant to exemptions from registration or, where necessary, the Initial Purchaser will register the Bonds in accordance with the securities law of the states in which the Bonds are offered or sold. The City agrees to cooperate with the Initial Purchaser, at the Initial Purchaser's written request and expense, in registering the Bonds or obtaining an exemption from registration in any state where such action is necessary, provided, however, that the City shall not be obligated to execute a general or special consent to service of process in any such jurisdiction. NOT AN OFFER TO SELL . . . This Notice of Sale and Bidding Instructions does not alone constitute an offer to sell the Bonds, but is merely notice of the sale of the Bonds. The offer to sell the Bonds is being made by means of the Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement. Prospective purchasers are urged to carefully examine the Official Statement to determine the investment quality of the Bonds. ISSUANCE OF ADDITIONAL DEBT . . . Concurrently with the sale of the Bonds, the City is offering for sale its $26,440,000 Certificates of Obligation, Series 2008, which are secured in part by a pledge of ad valorem taxes. Thereafter, the City does not anticipate the issuance of additional obligations payable from ad valorem taxes within the next 12 months. 18 v RATINGS . . . The presently outstanding tax supported debt of the City is rated “Aa3” by Moody's Investors Service (“Moody's”) and “AA–” by Standard & Poor's Ratings Services, a Division of The McGraw-Hill Companies, Inc. (“S&P”). The City also has other issues outstanding which are rated “Aaa” by Moody’s and “AAA” by S&P through insurance by various commercial insurance companies. Applications for contract ratings on this issue have been made to Moody’s and S&P. MUNICIPAL BOND INSURANCE . . . In the event the Bonds are qualified for municipal bond insurance, and the Initial Purchaser desires to purchase such insurance, the cost therefor will be paid by the Initial Purchaser. Any fees to be paid to the rating agencies as a result of said insurance will be paid by the City. It will be the responsibility of the Initial Purchaser to disclose the existence of insurance, its terms and the effect thereof with respect to the reoffering of the Bonds. THE OFFICIAL STATEMENT AND COMPLIANCE WITH SEC RULE 15C2-12 . . The City has prepared the accompanying Official Statement and, for the limited purpose of complying with SEC Rule 15c2-12, deems such Official Statement to be final as of its date within the meaning of such Rule for the purpose of review prior to bidding. To the best knowledge and belief of the City, the Official Statement contains information, including financial information or operating data, concerning every entity, enterprise, fund, account, or person that is material to an evaluation of the offering of the Bonds. Representations made and to be made by the City concerning the absence of material misstatements and omissions in the Official Statement are addressed elsewhere in this Notice of Sale and Bidding Instructions and in the Official Statement. The City will furnish to the Initial Purchaser, or Initial Purchasers, acting through a designated senior representative, in accordance with instructions received from the Initial Purchaser(s), within seven (7) business days from the sale date an aggregate of 150 copies of the Official Statement reflecting interest rates and other terms relating to the initial reoffering of the Bonds. The cost of a reprinted Official Statement, if the Initial Purchaser(s) shall so elect, and the cost of any Official Statement in excess of the number specified shall be prepared and distributed at the cost of the Initial Purchaser(s). The Initial Purchaser(s) shall be responsible for providing in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the close of the next business day after the award. Except as noted above, the City assumes no responsibility or obligation for the distribution or delivery of any copies of the Official Statement in connection with the offering or reoffering of the Bonds. CONTINUING DISCLOSURE AGREEMENT . . . The City will agree in the Ordinance to provide certain periodic information and notices of material events in accordance with SEC Rule 15c2-12, as described in the Official Statement under “Continuing Disclosure of Information”. The Initial Purchaser(s’) obligation to accept and pay for the Bonds is conditioned upon delivery to the Initial Purchaser(s) or (their) agent of a certified copy of the Ordinance containing the agreement described under such heading. COMPLIANCE WITH PRIOR UNDERTAKINGS . . . During the last five years, the City has complied in all material respects with all continuing disclosure agreements made by it in accordance with SEC Rule 15c2-12. The City did not receive an invoice for debt service requirements due to the bondholders on August 15, 2003 for the Certificates of Obligation, Series 2002, and thus did not make its payment timely. Upon notification of the error, the City wired the required funds to the paying agent on August 22, 2003. A notice of material event was filed. The City has taken remedial steps to ensure that the reasons for the delay would not occur in the future. ADDITIONAL COPIES OF NOTICE OF SALE, BID FORM AND OFFICIAL STATEMENT . . . A limited number of additional copies of this Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement, as available over and above the normal mailing, may be obtained at the offices of First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, Financial Advisor to the City. The City Council has approved the form and content of the Notice of Sale and Bidding Instructions, the Official Bid Form and Official Statement, and authorized the use thereof in its initial offering of the Bonds. On the date of the sale, the City Council will, in the Ordinance authorizing the issuance of the Bonds, confirm its approval of the form and content of the Official Statement, and any addenda, supplement or amendment thereto, and authorize its use in the reoffering of the Bonds by the Initial Purchaser. Mayor City of College Station, Texas ATTEST: City Secretary 19 vi OFFICIAL BID FORM Honorable Mayor and City Council August 6, 2008 City of College Station, Texas Members of the City Council: Reference is made to your Official Statement and Notice of Sale and Bidding Instructions, dated August 6, 2008 of $9,455,000 CITY OF COLLEGE STATION, TEXAS GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008 (the "Bonds"), both of which constitute a part hereof. For your legally issued Bonds, as described in said Notice of Sale and Bidding Instructions and Official Statement, we will pay you par and accrued interest from date of issue to date of delivery to us, plus a cash premium of $ for Bonds maturing and bearing interest as follows: Maturity Interest Maturity Interest Feb 15 Principal Rate Feb 15 Principal Rate 2009 1,320,000 $ % 2019 410,000 $ % 2010 265,000 2020 435,000 2011 275,000 2021 455,000 2012 290,000 2022 480,000 2013 305,000 2023 505,000 2014 320,000 2024 530,000 2015 340,000 2025 555,000 2016 355,000 2026 585,000 2017 375,000 2027 615,000 2018 395,000 2028 645,000 Of the principal maturities set forth in the table above, term bonds have been created as indicated in the following table (which may include multiple term bonds, one term bond or no term bond if none is indicated). For those years which have been combined into a term bond, the principal amount shown in the table above shall be the mandatory sinking fund redemption amounts in such years except that the amount shown in the year of the term bond maturity date shall mature in such year. The term bonds created are as follows: Year of Principal Term Bond First Mandatory Amount of Interest Maturity Date Redemption Term Bond Rate $ % $ % $ % $ % Our calculation (which is not a part of this bid) of the interest cost from the above is: TRUE INTEREST COST % We are having the Bonds of the following maturities ________________ insured by ______________________________ at a premium of $______________, said premium to be paid by the Initial Purchaser. Any fees to be paid to the rating agencies as a result of said insurance will be paid by the City. The Initial Bonds shall be registered in the name of ________________________________, which will, upon payment for the Bonds, be cancelled by the Paying Agent/Registrar. The Bonds will then be registered in the name of Cede & Co. (DTC's partnership nominee), under the Book-Entry-Only System. A bank cashier's check or certified check of the Bank, , in the amount of $189,100.00, which represents our Good Faith Deposit (is attached hereto) or (has been made available to you prior to the opening of this bid), and is submitted in accordance with the terms as set forth in the Official Statement and Notice of Sale and Bidding Instructions. 20 vii We agree to accept delivery of the Bonds utilizing the Book-Entry-Only System through DTC and make payment for the Initial Bonds in immediately available funds at The Bank of New York Mellon Trust Company, N.A., Dallas, Texas, not later than 11:00 A.M., CDST, on Tuesday, September 23, 2008 or thereafter on the date the Bonds are tendered for delivery, pursuant to the terms set forth in the Notice of Sale and Bidding Instructions. It will be the obligation of the Initial Purchaser of the Bonds to complete the DTC Eligibility Questionnaire. The undersigned agrees to complete, execute, and deliver to the City, at least six business days prior to delivery of the Bonds, a certificate relating to the “issue price” of the Bonds in the form and to the effect accompanying the Notice of Sale and Bidding Instructions, with such changes thereto as may be acceptable to the City. We agree to provide in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the close of the next business day after the award. Respectfully submitted, Syndicate Members: Name of Underwriter or Manager Authorized Representative Phone Number Signature ACCEPTANCE CLAUSE The above and foregoing bid is hereby in all things accepted by the City of College Station, Texas, subject to and in accordance with the Notice of Sale and Bidding Instructions, this the _____ day of _________, 2008. ATTEST: Mayor City of College Station, Texas City Secretary 21 viii ISSUE PRICE CERTIFICATE The undersigned hereby certifies with respect to the sale of CITY OF COLLEGE STATION, TEXAS GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008 (the “Bonds”), issued in aggregate principal amount of $9,455,000, as follows: 1. The undersigned is the underwriter or the manager of the syndicate of underwriters which has purchased the Bonds from the City of College Station, Texas (the “Issuer”) at competitive sale. 2. The undersigned and/or one or more other members of the underwriting syndicate, if any, have made a bona fide offering to the public of the Bonds of each maturity at the respective prices set forth below. 3. The initial offering price (expressed as a percentage of principal amount or yield and exclusive of accrued interest) for the Bonds of each maturity at which a substantial amount of the Bonds of such maturity was sold to the public is as set forth below: Initial Initial Due Offering Due Offering Principal Feb 15 Price Principal Feb 15 Price 1,320,000 $ 2009 % 410,000 $ 2019 % 265,000 2010 435,000 2020 275,000 2011 455,000 2021 290,000 2012 480,000 2022 305,000 2013 505,000 2023 320,000 2014 530,000 2024 340,000 2015 555,000 2025 355,000 2016 585,000 2026 375,000 2017 615,000 2027 395,000 2018 645,000 2028 4. The term “public,” as used herein, means persons other than bondhouses, brokers, dealers, and similar persons or organizations acting in the capacity of underwriters or wholesalers. 5. The offering prices described above reflect current market prices at the time of such sales. 6. The undersigned and/or one or more other members of the underwriting syndicate, as the case may be, (have)(have not) purchased bond insurance for the Bonds. The bond insurance, if any, has been purchased from ________________________ (the “Insurer”) for a premium cost of $____________________ (net of any nonguarantee cost, e.g., rating agency fees). The amount of such cost is set forth in the Insurer's commitment and is separately stated from all other fees or charges payable to the Insurer. The premium does not exceed a reasonable charge for the transfer of credit risk taking into account payments charged by guarantors in comparable transactions (including transactions in which a guarantor has no involvement other than as a guarantor). The present value of the debt service savings expected to be realized as a result of such insurance, discounted at a rate equal to the yield on the Bonds which results after recovery of the insurance premium, exceeds the present value of the bond insurance premium. 7. The undersigned understands that the statements made herein will be relied upon by the Issuer in its effort to comply with the conditions imposed by the Internal Revenue Code of 1986, as amended, on the excludability of interest on the Bonds from the gross income of their owners. EXECUTED and DELIVERED this day of , 2008. (Name of Underwriter or Manager) By (Title) 22 NOTICE OF SALE AND BIDDING INSTRUCTIONS ON $26,440,000 CITY OF COLLEGE STATION, TEXAS (a Home Rule City located in Brazos County, Texas) CERTIFICATES OF OBLIGATION, SERIES 2008 SEALED BIDS DUE MONDAY, AUGUST 18, 2008, AT 11:00 A.M., CDST THE CERTIFICATES WILL NOT BE DESIGNATED AS “QUALIFIED TAX-EXEMPT OBLIGATIONS” FOR FINANCIAL INSTITUTIONS. THE SALE CERTIFICATES OFFERED FOR SALE AT COMPETITIVE BIDDING The City of College Station, Texas (the “City”) is offering for sale its $26,440,000 Certificates of Obligation, Series 2008 (the “Certificates”). Bidders may submit bids for the Certificates by any of the following methods: (1) Deliver bids directly to the City as described below in “Bids Delivered to the City;” (2) Submit bids electronically as described below in “Electronic Bidding Procedures;” or (3) Submit bids by telephone or facsimile as described below in “Bids by Telephone or Facsimile.” BIDS DELIVERED TO THE CITY Sealed bids, plainly marked “Bid for Certificates,” should be addressed to “Mayor and City Council, City of College Station, Texas,” and delivered in care of Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, prior to 11:00 A.M., CDST, on the date of the bid opening. All bids must be submitted on the Official Bid Form, without alteration or interlineation. ELECTRONIC BIDDING PROCEDURES Any prospective bidder that intends to submit an electronic bid must submit its electronic bid through the facilities of the Parity Electronic Bid Submission System (“PARITY”). Subscription to the i-Deal LLC's BIDCOMP Competitive Bidding System is required in order to submit an electronic bid. The City will neither confirm any subscription nor be responsible for the failure of any prospective bidder to subscribe. Bidders submitting an electronic bid shall not be required to submit Official Bid Forms in the form attached to this Notice of Sale. An electronic bid made through the facilities of PARITY shall be deemed an irrevocable offer to purchase the Certificates on the terms provided in this Notice of Sale, and shall be binding upon the bidder as if made by a signed, sealed bid delivered to the City. The City shall not be responsible for any malfunction or mistake made by, or as a result of the use of the facilities of, PARITY, the use of such facilities being the sole risk of the prospective bidder. If any provisions of this Notice of Sale shall conflict with information provided by PARITY as the approved provider of electronic bidding services, this Notice of Sale shall control. Further information about BIDCOMP/PARITY, including any fee charged, may be obtained from BIDCOMP/PARITY Customer Support, 40 W. 23rd Street, 5th Floor, New York, New York 10010, telephone: (212) 404-4102. For purposes of both the written sealed bid process and the electronic bidding process, the time as maintained by i-Deal shall constitute the official time. For information purposes only, bidders are requested to state in their electronic bids the true interest cost to the City, as described under “Basis of Award” below. All electronic bids shall be deemed to incorporate the provisions of this Notice of Sale and the Official Bid Form. 23 ii BIDS BY TELEPHONE OR FACSIMILE Bidders must submit, on or before Monday, August 18, 2008, two signed Official Bid Forms plus an envelope marked as described above to Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, and submit their bid by telephone or facsimile on the date of the sale. Telephone bids will be accepted at (713) 654-8654, between 10:00 A.M. and 10:45 A.M., CDST. Facsimile bids must be received between 10:00 A.M. and 11:00 A.M., CDST on the date of the sale at (713) 654-8658, attention Drew Masterson. The City and First Southwest Company are not responsible if such telephone or facsimile numbers are busy which prevents a bid or bids from being submitted on a timely basis. First Southwest Company will not be responsible for submitting any bids received after the above deadlines. The City and First Southwest Company assume no responsibility or liability with respect to any irregularities associated with the submission of bids if telephone or facsimile options are exercised. PLACE AND TIME OF BID OPENING The bids for the Certificates will be publicly opened and read in the office of First Southwest Company, Financial Advisor to the City, 1021 Main Street, Suite 2200, Houston, Texas 77002, at 11:00 A.M. CDST,Monday, August 18, 2008. AWARD OF THE CERTIFICATES The City Council will take action to award the Certificates (or reject all bids) at a meeting scheduled to convene at 7:00 P.M., CDST, on the date of the bid opening, and adopt an ordinance authorizing the Certificates and approving the Official Statement (the “Ordinance”). THE CERTIFICATES DESCRIPTION . . . The Certificates will be dated September 1, 2008 (the “Dated Date”). Interest will accrue from the Dated Date and will be due on February 15, 2009, and each August 15 and February 15 and thereafter until the earlier of maturity or prior redemption. The Certificates will be issued only in fully registered form in any integral multiple of $5,000 for any one maturity. The Certificates will mature on February 15 in each year as follows: MATURITY SCHEDULE Principal Principal Year Amount Year Amount 2009 1,915,000 $ 2019 1,235,000 $ 2010 810,000 2020 1,300,000 2011 860,000 2021 1,360,000 2012 900,000 2022 1,435,000 2013 945,000 2023 1,510,000 2014 995,000 2024 1,585,000 2015 1,045,000 2025 1,670,000 2016 1,060,000 2026 1,750,000 2017 1,115,000 2027 1,845,000 2018 1,170,000 2028 1,935,000 OPTIONAL REDEMPTION . . . The City reserves the right, at its option, to redeem Certificates having stated maturities on and after February 15, 2019, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2018, or any date thereafter, at the par value thereof plus accrued interest to the date fixed for redemption. SERIAL CERTIFICATES AND/OR TERM CERTIFICATES . . . Bidders may provide that all of the Certificates be issued as serial certificates or may provide that any two or more consecutive annual principal amounts be combined into one or more term certificates. 24 iii MANDATORY SINKING FUND REDEMPTION . . . If the successful bidder elects to alter the Maturity Schedule reflected above and convert principal amounts of the Serial Certificates into “Term Certificates,” such “Term Certificates” shall be subject to mandatory redemption on the first February 15 next following the last maturity for Serial Certificates, and annually thereafter on each February 15 until the stated maturity for the Term Certificates at the redemption price of par plus accrued interest to the date of redemption. The principal amounts of the Term Certificates to be redeemed on each mandatory redemption date shall be the principal amounts that would have been due and payable in the Maturity Schedule shown above had no designation of such maturities as Term Certificates occurred. At least thirty (30) days prior to each mandatory redemption date, the Paying Agent/Registrar shall select by lot the Term Certificates to be redeemed and cause a notice of redemption to be given in the manner provided in the Official Statement. The principal amount of the Term Certificates required to be redeemed pursuant to the operation of such mandatory redemption provisions may be reduced, at the option of the City, by the principal amount of the Term Certificates of the same maturity which at least fifty (50) days prior to a mandatory redemption date (i) shall have been acquired by the City at a price not exceeding the principal amount of such Term Certificates plus accrued interest to the date of purchase and delivered to the Paying Agent/Registrar for cancellation or (ii) shall have been redeemed pursuant to the optional redemption provisions and not theretofore credited against a mandatory redemption requirement. BOOK-ENTRY-ONLY SYSTEM . . . The City intends to utilize the Book-Entry-Only System of The Depository Trust Company (“DTC”). See “THE OBLIGATIONS - BOOK-ENTRY-ONLY SYSTEM” in the Official Statement. PAYING AGENT/REGISTRAR . . . The initial Paying Agent/Registrar shall be The Bank of New York Mellon Trust Company, N.A., Dallas, Texas. See “THE OBLIGATIONS - PAYING AGENT/REGISTRAR” in the Official Statement. SOURCE OF PAYMENT . . . The Certificates constitute direct obligations of the City, payable from a combination of (i) the levy and collection of a direct and continuing ad valorem tax, within the limits prescribed by law, on all taxable property located within the City, and (ii) a subordinate lien on and pledge of $1,000 of the surplus revenues derived from the City’s combined utility system. Further details regarding the Certificates are set forth in the Official Statement. CONDITIONS OF THE SALE TYPE OF BIDS AND INTEREST RATES . . . The Certificates will be sold in one block on an “All or None” basis, and at a price of not less than their par value plus accrued interest from date of the Certificates to the date of delivery of the Certificates. A premium bid in excess of 0.5% of the par amount of the Certificates will not be accepted. Bidders are invited to name the rate(s) of interest to be borne by the Certificates, provided that each rate bid must be in a multiple of 1/8 of 1% or 1/100 of 1% and the net effective interest rate must not exceed 15%. The highest rate bid may not exceed the lowest rate bid by more than 2% in rate. Using the interest rate established for the February 15, 2018 maturity as the base year, interest rates for successive maturities shall be structured in ascending order such that for each succeeding maturity, rates shall be equal to or greater than the interest rate for the maturity of the preceding year. All Certificates of one maturity must bear one and the same rate. No bids involving supplemental interest rates will be considered. Each bidder shall state in the bid the true interest cost which shall be considered informative only and not as a part of the bid. BASIS FOR AWARD . . . The sale of the Certificates will be awarded to the bidder making a bid that conforms to the specifications herein and which produces the lowest True Interest Cost rate to the City. The True Interest Cost rate is that rate which, when used to compute the total present value as of the Dated Date of all debt service payments on the Certificates on the basis of semi- annual compounding, produces an amount equal to the sum of the par value of the Certificates plus any premium bid, if any (but not interest accrued from the Dated Date to the date of their delivery). In the event of a bidder's error in interest cost rate calculations, the interest rates, and premium, if any, set forth in the Official Bid Form or electronically submitted bid will be considered as the intended bid. GOOD FAITH DEPOSIT . . . A Good Faith Deposit, payable to the “City of College Station, Texas,” in the amount of $527,000.00 is required. Such Good Faith Deposit shall be a bank cashier's check or certified check, which is to be retained uncashed by the City pending the Initial Purchaser's compliance with the terms of the bid and the Notice of Sale and Bidding Instructions. The Good Faith Deposit may accompany the Official Bid Form or electronically submitted bid, or it may be submitted separately. If submitted separately, it shall be made available to the City prior to the opening of the bids, and shall be accompanied by instructions from the bank on which drawn which authorize its use as a Good Faith Deposit by the Initial Purchaser who shall be named in such instructions. The Good Faith Deposit of the Initial Purchaser will be returned to the Initial Purchaser upon payment for the Certificates. No interest will be allowed on the Good Faith Deposit. In the event the Initial Purchaser should fail or refuse to take up and pay for the Certificates in accordance with the bid, then said check shall be cashed and accepted by the City as full and complete liquidated damages. The checks accompanying bids other than the winning bid will be returned immediately after the bids are opened, and an award of the Certificates has been made. 25 iv DELIVERY OF THE CERTIFICATES AND ACCOMPANYING DOCUMENTS CUSIP NUMBERS . . . It is anticipated that CUSIP identification numbers will appear on the Certificates, but neither the failure to print or type such number on any Certificate nor any error with respect thereto shall constitute cause for a failure or refusal by the Initial Purchaser to accept delivery of and pay for the Certificates in accordance with the terms of this Notice of Sale and Bidding Instructions and the terms of the Official Bid Form. All expenses in relation to the printing or typing of CUSIP numbers on the Certificates shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the assignment of the numbers shall be the responsibility of and shall be paid for by the Initial Purchaser. DELIVERY OF CERTIFICATES . . . Initial delivery will be accomplished by the issuance of one certificate for each maturity (also called the “Initial Certificates”), either in typed or printed form, in the aggregate principal amount of $26,440,000, payable to the Initial Purchaser, signed by the Mayor and City Secretary, approved by the Attorney General, and registered and manually signed by the Comptroller of Public Accounts. Upon delivery of the Initial Certificates, they shall be immediately cancelled and one definitive Certificate for each maturity will be registered and delivered only to Cede & Co., and deposited with DTC in connection with DTC's Book-Entry-Only System. Delivery will be at the principal office of the Paying Agent/Registrar. Payment for the Certificates must be made in immediately available funds for unconditional credit to the City, or as otherwise directed by the City. The Initial Purchaser will be given six business days' notice of the time fixed for delivery of the Certificates. It is anticipated that delivery of the Certificates can be made on or about September 23, 2008 and it is understood and agreed that the Initial Purchaser will accept delivery and make payment for the Certificates by 11:00 A.M., CDST, on September 23, 2008, or thereafter on the date the Certificates are tendered for delivery, up to and including October 21, 2008. If for any reason the City is unable to make delivery on or before October 21, 2008, the City shall immediately contact the Initial Purchaser and offer to allow the Initial Purchaser to extend its offer for an additional thirty days. If the Initial Purchaser does not elect to extend its offer within six days thereafter, then its Good Faith Deposit will be returned, and both the City and the Initial Purchaser shall be relieved of any further obligation. In no event shall the City be liable for any damages by reason of its failure to deliver the Certificates, provided such failure is due to circumstances beyond the City's reasonable control. CONDITIONS TO DELIVERY . . . The obligation of the Initial Purchaser to take up and pay for the Certificates is subject to the Initial Purchaser's receipt of (a) the legal opinion of McCall, Parkhurst & Horton L.L.P., Bond Counsel, Dallas, Texas, Bond Counsel for the City (“Bond Counsel”), (b) the no-litigation certificate, and (c) the certification as to the Official Statement, all as further described in the Official Statement. In order to provide the City with information required to enable it to comply with certain conditions of the Internal Revenue Code of 1986 relating to the exemption of interest on the Certificates from the gross income of their owners, the Initial Purchaser will be required to complete, execute, and deliver to the City (on or before the 6th business day prior to the delivery of the Certificates) a certification as to their “issue price” substantially in the form and to the effect attached hereto or accompanying this Notice of Sale and Bidding Instructions. In the event the successful bidder will not reoffer the Certificates for sale, such certificate may be modified in a manner approved by the City. In no event will the City fail to deliver the Certificates as a result of the Initial Purchaser's inability to sell a substantial amount of the Certificates at a particular price prior to delivery. Each bidder, by submitting its bid, agrees to complete, execute, and deliver such a certificate by the date of delivery of the Certificates, if its bid is accepted by the City. It will be the responsibility of the Initial Purchaser to institute such syndicate reporting requirements to make such investigation, or otherwise to ascertain the facts necessary to enable it to make such certification with reasonable certainty. Any questions concerning such certification should be directed to Bond Counsel. LEGAL OPINIONS . . . The Certificates are offered when, as and if issued, subject to the approval of the Attorney General of the State of Texas. Delivery of and payment for the Certificates is subject to the receipt by the Initial Purchaser of opinions of Bond Counsel, to the effect that the Certificates are valid and binding obligations of the City and that the interest on the Certificates will be excludable from gross income for federal income tax purposes under existing law, subject to the matters described under “TAX MATTERS” in the Official Statement, including the alternative minimum tax on corporations. With respect to the transactions described in the Official Statement, Bond Counsel represents only the City. CHANGE IN TAX EXEMPT STATUS . . . .At any time before the Certificates are tendered for delivery, the Initial Purchaser may withdraw its bid if the interest received by private holders on obligations of the same type and character shall be declared to be includable in gross income under present federal income tax laws, either by ruling of the Internal Revenue Service or by a decision of any Federal court, or shall be declared taxable or be required to be taken into account in computing any federal income taxes, by the terms of any federal income tax law enacted subsequent to the date of this Notice of Sale and Bidding Instructions. 26 v GENERAL FINANCIAL ADVISOR . . . First Southwest Company is employed as Financial Advisor to the City in connection with the issuance of the Certificates. The Financial Advisor's fee for services rendered with respect to the sale of the Certificates is contingent upon the issuance and delivery of the Certificates. First Southwest Company has agreed, in its Financial Advisory contract, not to bid for the Certificates, either independently or as a member of a syndicate organized to submit a bid for the Certificates. First Southwest Company, in its capacity as Financial Advisor, has relied on the opinion of Bond Counsel and has not verified and does not assume any responsibility for the information, covenants and representations contained in any of the legal documents with respect to the federal income tax status of the Certificates, or the possible impact of any present, pending or future actions taken by any legislative or judicial bodies. BLUE SKY LAWS . . . By submission of its bid, the Initial Purchaser represents that the sale of the Certificates in states other than Texas will be made only pursuant to exemptions from registration or, where necessary, the Initial Purchaser will register the Certificates in accordance with the securities law of the states in which the Certificates are offered or sold. The City agrees to cooperate with the Initial Purchaser, at the Initial Purchaser's written request and expense, in registering the Certificates or obtaining an exemption from registration in any state where such action is necessary, provided, however, that the City shall not be obligated to execute a general or special consent to service of process in any such jurisdiction. NOT AN OFFER TO SELL . . . This Notice of Sale and Bidding Instructions does not alone constitute an offer to sell the Certificates, but is merely notice of the sale of the Certificates. The offer to sell the Certificates is being made by means of the Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement. Prospective purchasers are urged to carefully examine the Official Statement to determine the investment quality of the Certificates. ISSUANCE OF ADDITIONAL DEBT . . . Concurrently with the sale of the Certificates, the City is offering for sale its $9,455,000 General Obligation Improvement Bonds, Series 2008, which are secured by a pledge of ad valorem taxes. Thereafter, the City does not anticipate the issuance of additional obligations payable from ad valorem taxes within the next 12 months. RATINGS . . . The presently outstanding tax supported debt of the City is rated “Aa3” by Moody's Investors Service (“Moody's”) and “AA–” by Standard & Poor's Ratings Services, a Division of The McGraw-Hill Companies, Inc. (“S&P”). The City also has other issues outstanding which are rated “Aaa” by Moody’s and “AAA” by S&P through insurance by various commercial insurance companies. Applications for contract ratings on this issue have been made to Moody’s and S&P. MUNICIPAL BOND INSURANCE . . . In the event the Certificates are qualified for municipal bond insurance, and the Initial Purchaser desires to purchase such insurance, the cost therefor will be paid by the Initial Purchaser. Any fees to be paid to the rating agencies as a result of said insurance will be paid by the City. It will be the responsibility of the Initial Purchaser to disclose the existence of insurance, its terms and the effect thereof with respect to the reoffering of the Certificates. THE OFFICIAL STATEMENT AND COMPLIANCE WITH SEC RULE 15C2-12 . . The City has prepared the accompanying Official Statement and, for the limited purpose of complying with SEC Rule 15c2-12, deems such Official Statement to be final as of its date within the meaning of such Rule for the purpose of review prior to bidding. To the best knowledge and belief of the City, the Official Statement contains information, including financial information or operating data, concerning every entity, enterprise, fund, account, or person that is material to an evaluation of the offering of the Certificates. Representations made and to be made by the City concerning the absence of material misstatements and omissions in the Official Statement are addressed elsewhere in this Notice of Sale and Bidding Instructions and in the Official Statement. The City will furnish to the Initial Purchaser, or Initial Purchasers, acting through a designated senior representative, in accordance with instructions received from the Initial Purchaser(s), within seven (7) business days from the sale date an aggregate of 150 copies of the Official Statement reflecting interest rates and other terms relating to the initial reoffering of the Certificates. The cost of a reprinted Official Statement, if the Initial Purchaser(s) shall so elect, and the cost of any Official Statement in excess of the number specified shall be prepared and distributed at the cost of the Initial Purchaser(s). The Initial Purchaser(s) shall be responsible for providing in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the close of the next business day after the award. Except as noted above, the City assumes no responsibility or obligation for the distribution or delivery of any copies of the Official Statement in connection with the offering or reoffering of the Certificates. CONTINUING DISCLOSURE AGREEMENT . . . The City will agree in the Ordinance to provide certain periodic information and notices of material events in accordance with SEC Rule 15c2-12, as described in the Official Statement under “Continuing Disclosure of Information.” The Initial Purchaser(s’) obligation to accept and pay for the Certificates is conditioned upon delivery to the Initial Purchaser(s) or (their) agent of a certified copy of the Ordinance containing the agreement described under such heading. 27 vi COMPLIANCE WITH PRIOR UNDERTAKINGS . . . During the last five years, the City has complied in all material respects with all continuing disclosure agreements made by it in accordance with SEC Rule 15c2-12. The City did not receive an invoice for debt service requirements due to the bondholders on August 15, 2003 for the Certificates of Obligation, Series 2002, and thus did not make its payment timely. Upon notification of the error, the City wired the required funds to the paying agent on August 22, 2003. A notice of material event was filed. The City has taken remedial steps to ensure that the reasons for the delay would not occur in the future. ADDITIONAL COPIES OF NOTICE OF SALE, BID FORM AND OFFICIAL STATEMENT . . . A limited number of additional copies of this Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement, as available over and above the normal mailing, may be obtained at the offices of First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, Financial Advisor to the City. The City Council has approved the form and content of the Notice of Sale and Bidding Instructions, the Official Bid Form and Official Statement, and authorized the use thereof in its initial offering of the Certificates. On the date of the sale, the City Council will, in the Ordinance authorizing the issuance of the Certificates, confirm its approval of the form and content of the Official Statement, and any addenda, supplement or amendment thereto, and authorize its use in the reoffering of the Certificates by the Initial Purchaser. Mayor City of College Station, Texas ATTEST: City Secretary 28 OFFICIAL BID FORM Honorable Mayor and City Council August 6, 2008 City of College Station, Texas Members of the City Council: Reference is made to your Official Statement and Notice of Sale and Bidding Instructions, dated August 6, 2008 of $26,440,000 CITY OF COLLEGE STATION, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2008 (the "Certificates"), both of which constitute a part hereof. For your legally issued Certificates, as described in said Notice of Sale and Bidding Instructions and Official Statement, we will pay you par and accrued interest from date of issue to date of delivery to us, plus a cash premium of $ for Certificates maturing and bearing interest as follows: Maturity Interest Maturity Interest Feb 15 Principal Rate Feb 15 Principal Rate 2009 1,915,000 $ % 2019 1,235,000 $ % 2010 810,000 2020 1,300,000 2011 860,000 2021 1,360,000 2012 900,000 2022 1,435,000 2013 945,000 2023 1,510,000 2014 995,000 2024 1,585,000 2015 1,045,000 2025 1,670,000 2016 1,060,000 2026 1,750,000 2017 1,115,000 2027 1,845,000 2018 1,170,000 2028 1,935,000 Of the principal maturities set forth in the table above, term certificates have been created as indicated in the following table (which may include multiple term certificates, one term certificate or no term certificate if none is indicated). For those years which have been combined into a term certificate, the principal amount shown in the table above shall be the mandatory sinking fund redemption amounts in such years except that the amount shown in the year of the term certificate maturity date shall mature in such year. The term certificates created are as follows: Year of Principal Term Certificate First Mandatory Amount of Interest Maturity Date Redemption Term Certificate Rate $ % $ % $ % $ % Our calculation (which is not a part of this bid) of the interest cost from the above is: TRUE INTEREST COST % We are having the Certificates of the following maturities ________________ insured by ______________________________ at a premium of $______________, said premium to be paid by the Initial Purchaser. Any fees to be paid to the rating agencies as a result of said insurance will be paid by the City. The Initial Certificates shall be registered in the name of ________________________________, which will, upon payment for the Certificates, be cancelled by the Paying Agent/Registrar. The Certificates will then be registered in the name of Cede & Co. (DTC's partnership nominee), under the Book-Entry-Only System. 29 A bank cashier's check or certified check of the Bank, , in the amount of $527,000.00, which represents our Good Faith Deposit (is attached hereto) or (has been made available to you prior to the opening of this bid), and is submitted in accordance with the terms as set forth in the Official Statement and Notice of Sale and Bidding Instructions. We agree to accept delivery of the Certificates utilizing the Book-Entry-Only System through DTC and make payment for the Initial Certificates in immediately available funds at The Bank of New York Mellon Trust Company, N.A., Dallas, Texas, not later than 11:00 A.M., CDST, onTuesday, September 23, 2008 or thereafter on the date the Certificates are tendered for delivery, pursuant to the terms set forth in the Notice of Sale and Bidding Instructions. It will be the obligation of the Initial Purchaser of the Certificates to complete the DTC Eligibility Questionnaire. The undersigned agrees to complete, execute, and deliver to the City, at least six business days prior to delivery of the Certificates, a certificate relating to the “issue price” of the Certificates in the form and to the effect accompanying the Notice of Sale and Bidding Instructions, with such changes thereto as may be acceptable to the City. We agree to provide in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the close of the next business day after the award. Respectfully submitted, Syndicate Members: Name of Underwriter or Manager Authorized Representative Phone Number Signature ACCEPTANCE CLAUSE The above and foregoing bid is hereby in all things accepted by the City of College Station, Texas, subject to and in accordance with the Notice of Sale and Bidding Instructions, this the _____ day of _________, 2008. ATTEST: Mayor City of College Station, Texas City Secretary 30 ISSUE PRICE CERTIFICATE The undersigned hereby certifies with respect to the sale of CITY OF COLLEGE STATION, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2008 (the “Certificates”), issued in aggregate principal amount of $26,440,000, as follows: 1. The undersigned is the underwriter or the manager of the syndicate of underwriters which has purchased the Certificates from the City of College Station, Texas (the “Issuer”) at competitive sale. 2. The undersigned and/or one or more other members of the underwriting syndicate, if any, have made a bona fide offering to the public of the Certificates of each maturity at the respective prices set forth below. 3. The initial offering price (expressed as a percentage of principal amount or yield and exclusive of accrued interest) for the Certificates of each maturity at which a substantial amount of the Certificates of such maturity was sold to the public is as set forth below: Initial Initial Due Offering Due Offering Principal Feb 15 Price Principal Feb 15 Price 1,915,000 $ 2009 % 1,235,000 $ 2019 % 810,000 2010 1,300,000 2020 860,000 2011 1,360,000 2021 900,000 2012 1,435,000 2022 945,000 2013 1,510,000 2023 995,000 2014 1,585,000 2024 1,045,000 2015 1,670,000 2025 1,060,000 2016 1,750,000 2026 1,115,000 2017 1,845,000 2027 1,170,000 2018 1,935,000 2028 4. The term “public,” as used herein, means persons other than bondhouses, brokers, dealers, and similar persons or organizations acting in the capacity of underwriters or wholesalers. 5. The offering prices described above reflect current market prices at the time of such sales. 6. The undersigned and/or one or more other members of the underwriting syndicate, as the case may be, (have)(have not) purchased bond insurance for the Certificates. The bond insurance, if any, has been purchased from ________________________ (the “Insurer”) for a premium cost of $____________________ (net of any nonguarantee cost, e.g., rating agency fees). The amount of such cost is set forth in the Insurer's commitment and is separately stated from all other fees or charges payable to the Insurer. The premium does not exceed a reasonable charge for the transfer of credit risk taking into account payments charged by guarantors in comparable transactions (including transactions in which a guarantor has no involvement other than as a guarantor). The present value of the debt service savings expected to be realized as a result of such insurance, discounted at a rate equal to the yield on the Certificates which results after recovery of the insurance premium, exceeds the present value of the bond insurance premium. 7. The undersigned understands that the statements made herein will be relied upon by the Issuer in its effort to comply with the conditions imposed by the Internal Revenue Code of 1986, as amended, on the excludability of interest on the Certificates from the gross income of their owners. EXECUTED and DELIVERED this day of , 2008. (Name of Underwriter or Manager) By (Title) 31 August 6, 2008 Consent Agenda Item No. 2c Community Development 2008 - 2009 Action Plan and Budget To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion regarding the approval of a resolution adopting the Economic and Community Development Department’s proposed 2008-09 Community Development Action Plan and Budget. Recommendation(s): Staff recommends approval of a resolution adopting the proposed Action Plan and Budget, authorizing new allocations and expenditure of remaining balances, and for the City Manger, or his designee, to execute all necessary documents. Summary: The action requested is for approval of a resolution adopting the proposed annual Action Plan and Budget as presented at the June 24, 2008 Council Meeting. The U. S. Department of Housing and Urban Development (HUD) requires the Plan and Budget be received by August 16th, therefore approval is required on this agenda to meet the required application deadline. Amounts available in the upcoming year include $1,104,086 in Community Development Block Grant (CDBG) funds, $664,681 in HOME Investment Partnership Grant (HOME) funds, various carry-over amounts from previous allocations, and $504,760 in prior year program income including the proceeds from the sale of the Cedar Creek Apartment Complex. Council received and reviewed the Action Plan and Budget at the June 24th Workshop meeting. A public comment period has been completed and comments received are included in the Plan. The Plan and Budget were developed with input received from a series of public hearings, program committee meetings, needs assessment studies, and citizen surveys. Information from the City’s 2005 – 2009 Consolidated Plan was also used in preparing this year’s Action Plan. Plan goals and objectives were developed in accordance with the Department’s Strategic Business Plan to best meet the unique needs of lower-income citizens and to provide support for families working towards self-sufficiency. Each year, the City must submit an Action Plan to HUD that includes descriptions of projects and activities to be carried out with its grant funding. The proposed Plan and Budget were developed in accordance with HUD grant requirements and are now being presented for approval. CDBG and HOME funds must be used to: (1) benefit low and moderate-income persons; (2) aid in the elimination of slum and blight, and/or; (3) meet an urgent need. The City has traditionally used these funds for a variety of activities, including: affordable housing programs (homebuyer assistance, security deposit assistance, rehabilitation, replacement housing, new construction and emergency repairs); funding of direct services to low-income families; demolition; commercial rehabilitation; and park, street, infrastructure and public facility improvements in lower-income areas of the City. Budget & Financial Summary: See attached financial summaries for the proposed FY 2008-2009 Budget for CDBG and HOME funds. Staff will be prepared to answer questions regarding the proposed Plan and Budget. Attachments: Resolution Approving 2008 – 2009 Community Development Action Plan and Budget Attachment 1 – Proposed 2008 – 2009 Community Development Budget Summary Attachment 2 – Plan Development Process Summary Attachment 3 – Proposed 2008 – 2009 Public Service Funding Recommendations Attachment 4 – 2008 – 2009 Community Development Goals Attachment 5 – Comments and Final Revisions on Proposed 2008 – 2009 Plan and Budget (Draft Action Plan and Budget provided to City Council in the June 26, 2008 Agenda packets) 32 Attachment 1: Proposed 2008 – 2009 Community Development Budget Summary PROJECT CDBG & HOME CARRY-OVER CDBG & HOME NEW ALLOCATIONS CDBG & HOME TOTAL PROPOSED Owner-Occupied Rehabilitation $142,496 $56,718 $199,214 Demolition $10,000 $0 $10,000 Acquisition * $1,368,187 $579,939 $1,948,126 Interim Assistance $5,000 $0 $5,000 Homebuyer Assistance $60,000 $66,000 $126,000 CHDO $465,758 $96,840 $562,598 New Construction $160,858 $300,920 $461,778 Code Enforcement $0 $116,000 $116,000 Tenant Based Rental Assistance $0 $50,000 $50,000 CHDO Operating Expenses $62,532 $32,280 $94,812 Public Service Agency (See Attachment 3) $0 $165,612 $165,612 Meridian Apt. $254,669 $0 $0 Cedar Creek Transactions $250,091 $0 $0 Total $4,024,517 * Includes Cedar Creek Transaction Proceeds and Recaptured Meridian Apartment Demolition Funds 33 Attachment 2: Plan Development Process Summary EVENT DATE Pre-Application Workshop for Agencies Feb. 22nd 1st Public Hearing on Plan & Budget March 24th Agency Applications Due April 11th JRFRC CDBG Public Service Application Review Meetings April 17th May 1st May 9th May 15th May 23rd May 30th June 2nd June 3rd Begin 30-day Public Comment Period June 19th 2nd Public Hearing on Plan & Budget June 25th Council Presentation of Plan and Budget June 26th Adoption of Plan and Budget by Council August 6 a Deadline for Submission to HUD Regional Office August 16th 34 Attachment 3: FY 2009 CDBG Public Service Funding Summary & Recommendations Agency Program Requested Recommended Funding Funded Items Client #’s /Cost per Client Funding City Voices for Children Court Appointed Special Advocates $25,172 $23,735 Personnel & Printed Material 145 / $163.61 CS Brazos Maternal & Child Health Clinic The Prenatal Clinic $27,000 $25,000 Ultrasounds & Medical Supplies 1,300 / $15.23 Bryan Scotty’s House Counseling Program $25,000 $23,223 Personnel 150 / $154.83 Bryan MHMR Authority of BV Mary Lake Drop-In Center $16,000 $16,000 Van 35 / $457.14 CS Unity Partners Supervised Visitation Program $25,000 $20,436 Personnel, Security, Rent, Phone 500 / $40.87 Bryan Twin City Mission The Bridge Case Management $36,206 $27,300 Personnel 550 / $49.64 CS & Bryan Brazos Valley Food Bank Backpack Program $30,042 $22,236 Food Supplies 423 / $52.57 CS Junction Five-O-Five On-Going Employment Support $35,305 $22,195 Personnel 74 / $299.93 CS Brazos Valley Rehabilitation Center Charitable Services Program $25,000 $14,500 Charitable Services 56 / $258.93 CS Big Brothers Big Sisters BV Program $25,000 $12,695 Personnel 205 / $61.33 CS Sexual Assault Resource Center Counseling Program $26,662 $14,400 Counseling 135 / $106.67 Bryan United Way of the BV Financial Stability Partnership $19,053 $0 N/A N/A N/A Family Promise of BCS BV Innkeepers Case Mgmt $25,000 $0 N/A N/A N/A Aggieland Pregnancy Outreach The Momma Club $24,000 $0 N/A N/A N/A Total $339,268 $221,720 City Department Programs Kids Klub Subsidized Tuition $21,000 $21,000 N/A 182 / $115.38 N/A Lincoln Center Summer Program $19,082 $17,082 N/A 800 / $21.35 N/A 35 Attachment 4: 2008 – 2009 Community Development Goals Housing Goals v Ensure Adequate Affordable Rental Housing Opportunities for Lower Income Individuals and Families v Ensure adequate Affordable Housing Opportunities for Lower Income Special Needs Populations v Ensure Adequate Housing Assistance for Lower Income Home Owners v Ensure Adequate Affordable Housing Opportunities for Lower Income Home Buyers v Ensure Affordable, Safe and Secure Housing Opportunities for Lower Income Occupants Homeless Goals v Help low-income families avoid becoming homeless v Reach out to homeless persons and assess their individual needs v Address the emergency shelter and transitional housing needs of homeless persons v Help homeless persons make the transition to permanent housing and independent living Non-Housing Goals v Encourage the Delivery of Human Services to Assist Families in Reaching Their Fullest Potentials v Support Public Facilities and Infrastructure to Provide Safe, Secure and Healthy Environments for Families v Expand Economic Opportunities for Development of Strong and Diverse Economic Environment to Break Cycle of Poverty v Revitalize Declining Neighborhoods in Support of Well Planned Neighborhoods for Development of Families 36 Attachment 5: Comments Received & Final Revisions on the Proposed 2009 Action Plan & Budget Comments Received During the June 25th Public Hearing: v One agency representative (Twin City Mission) expressed appreciation for continued allocation of 15% of CDBG for Public Service funding to non-profit agencies for their activities in providing services. v An agency representative (MHMR Authority of Brazos Valley) expressed appreciation for the continued allocation of 15% of CDBG for Public Service funding to non-profits. He stated that many agencies are losing funding for new activities and CDBG is helpful. In addition, he likes the plan that includes placing a hold on Public Facility funding and including plans for acquisition. v An agency representative (Voices for Children) expressed thanks as well for funding for non-profit agencies. Comments Received During the 30-Day Public Comment Period: v An agency representative (Brazos Valley Food Bank) submitted the following written comments: Please know that the Brazos Valley Food Bank is extremely grateful for the support of the Community Development Block Grant program, especially Public Service funds. CDBG Public Services funds have enabled the Brazos Valley Food Bank to expand its vitally important Backpack Program. The JRFRC has recommended funding again in 2008-2009 for this program, and we can say with confidence that these funds are needed now more than ever. Increasing food and gasoline prices are affecting negatively low-income families in the Brazos Valley. When school was still in session, we heard that some children did not always eat three meals a day, especially on the weekends. Over the summer, we fear the scenario is worse. Our Backpack Program allows us to fill the gap for food these children would otherwise experience on the weekends. Before we had CDBG Public Services funds, we collaborated with one school on this program. Because of CDBG Public Services funds, we now work with six schools, positively influencing the lives of over 150 food insecure students a week. If funded again in 2008-2009, we will be adding a seventh school, increasing the number of served weekly to 175. We also provide 125 BackPacks through recreation sites such as North Bryan Community Center and Neal Recreation Center during the summer months to provide continuity and stability to at least some of the children through the summer. Thank you for your assistance and support throughout the years. Funding for the Brazos Valley Food Bank’s Backpack program for 2008-2009 will be funds well spent on the positive development and growth of local youth. Final Revisions Made to the Proposed 2008 – 2009 Action Plan and Budget: v Update the Table of Contents v Update to Section F. Chronic Homelessness/Discharge Policy/HIV/Aids Housing Goals v Comments and responses to comments from the June 25, 2008 Public Hearing added v Comments and responses to comments from the June 26, 2008 City Council Meeting added v Comments and responses to comments received during the 30-Day Public Comment Period added NOTE: Comments were received from local agency representatives at the June 25, 2008 Public Hearing and during the 30-Day Public Comment Period. There are no changes to the specific program / project allocations as recommended at the June 26th Workshop. Only the above noted updates, public comments, and responses to comments were made to the draft as previously presented to Council. 37 RESOLUTION NO. A RESOLUTION OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING THE 2008–2009 ACTION PLAN AND FISCAL YEAR 2008-2009 BUDGET ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM FUNDS. WHEREAS, the City of College Station is entitled to receive $1,104,086 in Community Development Block Grant (CDBG) funds and $645,600 in Home Investment Partnership Program (HOME) funds from the United States Department of Housing and Urban Development (HUD) in fiscal year 2008-2009 and has prepared a 2008–2009 Action Plan and Fiscal Year 2008-2009 Community Development Budget as required to secure these funds; and WHEREAS, the City of College Station, Texas, has a Five–Year Consolidated Plan that has been approved by both HUD and the City that guides the development of each year’s Action Plan and Budget; and WHEREAS, the City of College Station, Texas, has an established Community Development Program under Chapter 373 of the Texas Local Government Code that (1) identifies areas of the City with concentrations of low and moderate income persons; (2) establishes areas in which program activities are proposed; (3) provides a plan under which citizens may publicly comment on activities; and (4) requires public hearings on program activities; and WHEREAS, the City of College Station has provided adequate information to the citizens and an opportunity to participate in the development of the City’s 2008–2009 Action Plan and the Fiscal Year 2008-2009 Community Development Budget; and WHEREAS, the City Council acknowledges that the adoption of the 2008–2009 Action Plan and the Fiscal Year 2008-2009 Community Development Budget is in the best interest of the City and is for the purpose of securing additional community development resources for the primary benefit of low and moderate income citizens; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby approves the 2008-2009 Action Plan and the Fiscal Year 2008-2009 Community Development Budget which serves as the City’s application to HUD for CDBG and HOME funds; PART 2: That the City Council hereby authorizes and designates the City Manager to sign all required applications, certifications, evaluations and other forms required by HUD for the 2008-2009 Action Plan and the Fiscal Year 2008-2009 Community Development Budget on behalf of the City of College Station. 38 PART 3: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008 APPROVED Mayor ATTEST: _____________________________ City Secretary APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt _____________________________ City Attorney 39 Item 2d Item Pulled And rescheduled To August 18, 2008 Meeting. 40 August 6, 2008 Consent Agenda Item No. 2e Southwest Parkway Storm Drain Repair To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action and discussion regarding approval of an expenditure of $102, 585.00 for construction services provided by Brazos Valley Services, to replace the collapsed storm drain on Southwest Parkway between Dexter Drive and Southwest Village Apartments and approval of a construction contract for the work to be performed. Recommendation(s): Staff recommends that Council approve the construction contract with Brazos Valley Services and approve the expenditure to be made to replace the collapsed storm drain on Southwest Parkway between Dexter Drive and Southwest Village Apartments. Summary: Various sections of the corrugated metal pipe under the north side of the Southwest Parkway ROW between Dexter Drive and Southwest Village Apartments have deteriorated and collapsed resulting in several sink holes along the ROW of the street. Sections of sidewalk will be replaced and the Electrical Division will provide support for utility poles during the project. Technical specifications, plans and bid documents were prepared. Three (3) bids – Bid 08- 66 were received on May 15, 2008 and Brazos Valley Services submitted the lowest bid. Budget & Financial Summary: The $102,585.00 is provided in Fund 912 – Drainage, Project SD0804. Attachments: 1. Resolution 2. Location Map 3. Bid Tabulation 41 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE SOUTHWEST PARKWAY STORM DRAIN REPAIR – SD0804 PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the Southwest Parkway Storm Drain Repair – SD0804 Project; and WHEREAS, the selection of Brazos Valley Services is being recommended as the lowest responsible bidder for the construction services related to Southwest Parkway Storm Drain Repair – SD0804; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds that Brazos Valley Services is the lowest responsible bidder. PART 2: That the City Council hereby approves the contract with Brazos Valley Services for $102,585.00 for the labor, materials and equipment required for the improvements related the Southwest Parkway Storm Drain Repair – SD0804 Project. PART 3: That the funding for this Contract shall be as budgeted from the 912 Fund, Drainage Division, in the amount of $102,585.00. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008. ATTEST: APPROVED: City Secretary MAYOR APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt City Attorney 42 43 1 1 LS Mobilization $5,000.00 $5,000.00 $7,000.00 $7,000.00 $38,000.00 $38,000.00 2 1 LS Traffic Control $12,000.00 $12,000.00 $19,000.00 $19,000.00 $1,000.00 $10,000.00 3 1 LF Demolition $5,000.00 $5,000.00 $3,100.00 $3,100.00 $28,000.00 $28,000.00 4 152 LF 24" RCP C76 CLIII 0-Ring Gasketed w/Cement Stabilized Backfill $110.00 $16,720.00 $150.00 $22,800.00 $120.00 $18,240.00 5 389 LF 24" Hardie Pipe $0.00 $0.00 $0.00 6 100 LF 24" Hardie Pipe Curved w/Collars $0.00 $0.00 $0.00 7 2 EA Curved Recessed Inlets $3,500.00 $7,000.00 $4,075.00 $8,150.00 $8,200.00 $16,400.00 8 2 EA Junction Box $2,500.00 $5,000.00 $3,400.00 $6,800.00 $3,200.00 $6,400.00 9 132 SY HMAC Bedding Preparation to City Pavement Standards (City to Install HMAC Pavement)$1.00 $132.00 $52.50 $6,930.00 $36.00 $4,752.00 10 6 EA Ambulatory Ramps $500.00 $3,000.00 $925.00 $5,550.00 $1,400.00 $8,400.00 11 1,894 SF Concrete Reinforced Sidewalk $4.00 $7,576.00 $6.00 $11,364.00 $5.50 $10,417.00 12 352 SF Commercial Concrete Driveway $6.00 $2,112.00 $7.00 $2,464.00 $62.00 $21,824.00 13 232 SY Solid Sod - Matching Existing Conditions 520'x4' w/Cement Stabilized Backfill to 6" Above Pipe $6.00 $1,392.00 $13.50 $3,132.00 $6.00 $1,392.00 $64,932.00 $96,290.00 $163,825.00 14A 489 LF 24" HDPE Ads N12 Dual Wall Storm Drain Line w/Cement Stabilized Backfill to 6" Above Pipe $60.00 $29,340.00 $131.00 $64,059.00 $108.00 $52,812.00 $94,272.00 $160,349.00 $216,637.00 14B 489 LF 24" RCP C76 CLIII Strom Drain Line $77.00 $37,653.00 $150.00 $73,350.00 $120.00 $58,680.00 $102,585.00 $169,640.00 $222,505.00 YYY Bid Bond Y Y Y Total Calendar Days to Substantial Completion 45 45 45 222Number of Addenda Received Construction Cost (Items 1-4, 7-13 & 14A) Construction Cost (Items 1-4, 7-13 and 14B) Bid Certification Unit Price Total Cost Construction Cost (Items 1-13) Total Cost BID #08-66 SOUTHWEST PARKWAY STORM DRAIN LINE REPLACEMENT OPENED 05/15/08 Unit Unit Price Dudley ConstructionElliott Construction Item No.Description Total Cost Brazos Valley Services Est. Qty.Unit Price Page 1 of 1 44 August 6, 2008 Consent Agenda Item No. 2f Elevated Water Storage Tanks Site Improvements To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion to approve a resolution to award contract 08-65 to Bryan Construction for $313,231 for electrical and physical security improvements to the elevated water storage tanks. Recommendation: Staff recommends Council approve this resolution. Summary: This contract is for the construction of electrical improvements at Greens Prairie Elevated Storage Tank which is necessary to implement the physical access security as directed by the Water Services Vulnerability Assessment. The project includes Greens Prairie electrical upgrades to the site, Greens Prairie Tank Interior improvements, Greens Prairie perimeter fencing improvements, Park Place Elevated Storage Tank perimeter fencing, and all appurtenances for the security system. It will not substantially change the appearance of the Greens Prairie tank or site. The fence to be constructed at Park Place Elevated Storage Tank will be decorative as well as high security. Budget & Financial Summary: Invitation to bid 08-65 received one bid from Bryan Construction Company. Bryan Construction Company has satisfactorily completed many projects of this nature for the City of College Station. The amount bid is reasonable. Funds are budgeted and available in the water services Capital Improvement Projects. Attachment: Resolution 45 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE GREENS PRAIRIE ELEVATED STORAGE TANK ELECTRICAL IMPROVEMENTS PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the Greens Prairie Elevated Storage Tank Electrical Improvements Project; and WHEREAS, the selection of Bryan Construction Company is being recommended as the lowest responsible bidder for the construction services related to Greens Prairie Elevated Storage Tank Electrical Improvements; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds that Bryan Construction Company is the lowest responsible bidder. PART 2: That the City Council hereby approves the contract with Bryan Construction Company for $313,231.00 for the Base Bid and Alternate #2, for the labor, materials and equipment required for the improvements related the Greens Prairie Elevated Storage Tank Electrical Improvements Project. PART 3: That the funding for this Contract shall be as budgeted from the Water Capital Improvements Fund, in the amount of $313,231.00. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008. ATTEST: APPROVED: City Secretary MAYOR APPROVED: E-Signed by Carla A. Robinson VERIFY authenticity with ApproveIt City Attorney 46 August 6, 2008 Consent Agenda Item No. 2g Ratification of Emergency Well 2 Pump Replacement To: Glenn Brown, City Manager From: David Coleman Director of Water Services. Agenda Caption: Presentation, possible action, and discussion regarding ratification of a purchase order for $178,839.80 for emergency replacement of the Well 2 pump. Recommendation: Staff recommends Council ratify the purchase order. Summary: On June 14, 2008, Water Production operators determined that output from Well 2 had dropped significantly below normal. Initial investigation by staff deduced that the problem was in the pump itself and that the pump had to be removed from the well for diagnosis. As daily water demands were approaching 20 million gallons per day (MGD) and our production capacity is approximately 20 MGD without Well 2 on line, staff decided to pursue repair without competitive bidding. Local Government Code 252.022(2) allows procurement without competitive bidding, when necessary to protect the public health or safety of the municipality's residents. Staff contacted two vendors who had previously done satisfactory work for the City, but Weisinger Water Wells was the only company able to respond that afternoon. The pump was removed from the well and transported to Weisinger’s yard for disassembly and inspection. Inspection revealed that all major components of the pump column and pump assembly could not be repaired to meet American Water Works Association standards for public water supply well pumps. By coincidence, Weisinger had an updated version of the same pump in stock. The price proposed for placing this pump in service was less than the line item bids for Well 7 construction last fall and having the pump on hand took weeks off of the completion date. Neither the City of Bryan nor Texas A&M University could guarantee that they would be able to supply enough water for us to meet our expected demands in the interim, so staff decided to get the pump back in service as quickly as possible to ensure the health and safety of our utility customers. Weisinger performed both the removal and replacement of the Well 2 pump, in a very short time frame and at a reasonable price, and staff requests ratification of the purchase order. Budget & Financial Summary: Weisinger Water Wells was selected to repair Well 2 based on three criteria: 1) Weisinger was able to respond immediately, but J&S Water Well was not. 2) Due to prior experiences with Weisinger Water Well, staff was fully confident the work would be performed promptly and properly. 3) The prices quoted by Weisinger were in line with the low bid for the Well 7 pump. Funds for this emergency replacement will be transferred from the Parallel Wellfield Collection Line CIP project, which has been deferred until those funds can be re- appropriated. Attachments: Quote Purchase Order 47 48 49 City of College Station Purchase Order DELIVER BY F.O.B. TERMS ACCOUNT NO. PROJECT NO. REQ. NO. BID NO V Purchase Order No. Date QUANTITY UOM DESCRIPTION UNIT COST EXTENSION S E PURCHASING AGENT GRAND TOTAL Above number must appear on all correspondence N D O R H I P T O LINE 1101 Texas Avenue P O Box 9960 College Station, Texas 77842-0960 (979) 764-3555 Fax: (979) 764-3899 www.cstx.gov NOTICE TO VENDOR:To insure prompt payment mail invoice in duplicate and copy of paid freight bill to be included if invoicing for prepaid freight. Mail invoice to Attn: Accounting Department, P. O. Box 9973, College Station, Texas 77842-0973. The City of College Station is exempt from Federal, State, and Local taxes. Federal No. is 1-74-6000534-5. 1 080935 07/18/08 16910 WEISINGER WATER WELL INC 2200 EAST DAVIS CONROE, TX 77301 TEL# (936) 756-7721 FAX# (936) 756-7723 CITY OF COLLEGE STATION UTILITY SERVICE CENTER WATER/WASTEWATER 1601 GRAHAM ROAD COLLEGE STATION, TX 77840 07/31/08 DEST.NET/30 21291119735501 WPWOC 1 1.00 NA WATER WELL #2 REPLACEMENT 178839.8000 178839.80 EMERGENCY PURCHASE - SEE ATTACHED AGENDA ITEM SCHEDULED FOR RATIFICATION ON 7/24/08 178839.80 50 July 24, 2008 Consent Agenda Ratification of Emergency Well 2 Pump Replacement To: Glenn Brown, City Manager From: David Coleman Director of Water Services. Agenda Caption: Presentation, possible action, and discussion regarding ratification of a purchase order for $178,839.80 for emergency replacement of the Well 2 pump. Recommendation: Staff recommends Council ratify the purchase order. Summary: On June 14, 2008, Water Production operators determined that output from Well 2 had dropped well below normal. Initial investigation by staff deduced that the problem was in the pump itself and that the pump had to be removed from the well for diagnosis. As daily water demands were approaching 20 million gallons per day (MGD) and our production capacity is approximately 20 MGD without Well 2 on line, staff decided to pursue repair without competitive bidding. Local Government Code 252.022(2) allows procurement without competitive bidding, when necessary to protect the public health or safety of the municipality's residents. Staff contacted two vendors who had previously done satisfactory work for the City, but Weisinger Water Wells was the only company able to respond that afternoon. The pump was removed from the well and transported to Weisinger’s yard for disassembly and inspection. Inspection revealed that all major components of the pump column and pump assembly could not be repaired to meet American Water Works Association standards for public water supply well pumps. By coincidence, Weisinger had an updated version of the same pump in stock. The price proposed for placing this pump in service was less than the line item bids for Well 7 construction last fall and having the pump on hand took weeks off of the completion date. Neither the City of Bryan nor Texas A&M University could guarantee that they would be able to supply enough water for us to meet our expected demands in the interim, so staff decided to get the pump back in service as quickly as possible to ensure the health and safety of our utility customers. Weisinger performed both the removal and replacement of the Well 2 pump, in a very short time frame and at a reasonable price, and staff requests ratification of the purchase order. Budget & Financial Summary: Weisinger Water Wells was selected to repair Well 2 based on three criteria: 1) Weisinger was able to respond immediately, but J&S Water Well was not. 2) Due to prior experiences with Weisinger Water Well, staff was fully confident the work would be performed promptly and properly. 3) The prices quoted by Weisinger were in line with the low bid for the Well 7 pump. Funds for this emergency replacement will be transferred from the Parallel Wellfield Collection Line CIP project, which has been deferred until those funds can be re- appropriated. Attachments: Quote Purchase Order 51 August 6, 2008 Consent Agenda Item No. 2h Comprehensive, City-Wide Classification Study Contract To: Glenn Brown, City Manager From: Mark Marquez, Interim Director of Human Resources Agenda Caption: Presentation, possible action, and discussion on an $80,000 consultant contract with Fox Lawson & Associates LLC, to provide professional services for the completion of a comprehensive, city-wide, Classification study. Recommendation(s): Staff recommends approval of contract. Summary: There are 900 budgeted, full-time, equivalent positions at the City of College Station, which are currently organized into 250 classifications. The City has never completed a city-wide classification study. A compensation study and pay plan policy was adopted in the April of 2000. A review of the pay plan was completed in 2006, at which time it was determined that a classification study was needed to reduce the number of classifications from 250 to between 100 and 125. The outcome of this study should be a system that provides flexibility in job assignments and career growth, allows the City to effectively attract and retain personnel, monitor relevant labor markets, and be compliant with appropriate federal, state, and local regulations. Budget and Financial Summary: This contract is not to exceed $80,000. Funds are available and budgeted in FY 2007-2008 budget. Attachments: The Consultant Contract with Fox Lawson & Associates LLC is on file in the City Secretary’s Office for your review. 52 August 6, 2008 Consent Agenda Item No. 2i Annual Fuel Agreement for Diesel and Gas Purchases To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion to authorize additional expenditures of $700,000 for the purchase of diesel fuel and gasoline with Brenco Marketing bringing the total annual estimated expenditures to $1,967,340.00. Recommendation(s): Staff recommends approval of additional expenditures of $700,000.00. Summary: Additional expenditures are necessary to complete the current contract period due to the rising cost of fuel prices in the last 7 months. The current contract has firm fixed prices for profit and delivery, allowing us to pay cost (which fluctuates) plus markup. These additional expenditures are not a result of any change in the contract or increase in quantities. It is simply a request to authorize the additional expenditures due to the rising cost of fuel. The original contract was approved by Council in December 2007 for $ 1,267,340.00. This original contract expires December 28, 2008. Within the first 7 months of the contract period, the City has used $1,122,342.00, an average of $160,334.00 per month. With approval of this request, the total annual contract for gasoline and diesel fuel is anticipated to be $1,927,340.00. In 2004, the City of College Station joined with the City of Bryan, Brazos County, Texas A&M University, College Station ISD and Bryan ISD in a cooperative bid for fuel. The renewal of the existing contract effective December 29, 2008 will be forthcoming at the December Council meeting. Budget & Financial Summary: Purchases of fuel are made through an inventory account. Charges are made to the various departments for vehicle fuel use. 53 August 6, 2008 Consent Agenda Item No. 2j Additional Expenditures for Auto Parts To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion on a decision to authorize additional expenditures up to $60,000 for the purchase of automobile parts with NAPA Automotive. Recommendation(s): Staff recommends approval of additional expenditures up to $60,000.00. Summary: Additional expenditures are necessary to complete the current contract period due to the increase of purchases and the rising cost of fuel prices in the last 6 months. The current contract has firm fixed pricing on parts for some of our cars, light trucks, and now our heavy trucks and equipment. Other items such as filters, batteries and other parts, not specifically bid out, are also purchased under this agreement. Parts that used to be acquired from dealers that took several days, are now purchased from NAPA in order to get parts on a next day delivery and have the fleet back in service quicker. This increase in purchases and the rise in fuel costs have necessitated an increase to the original contract amount. These additional expenditures are not a result of any change in the contract pricing for parts that were bid out but, for additional quantities that are priced on a jobbers price lists which fluctuates with raw materials costs. The original contract was approved by Council in February 2008 for $53,500.00. This original contract expires February, 2009. Within the first 5 months of the contract period, the City has used $51,042.67.00. Approval is requested for an additional $60,000.00 to get to the end of the contract period. Budget & Financial Summary: Purchases of parts are made through an inventory account. Charges are made to the various departments for usage. 54 August 6, 2008 Consent Agenda Item No. 2k Exempt Purchase for BVSWMA Condemnation Professional Services To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Discussion and possible action to authorize additional funds for professional services from Bickerstaff, Heath, Delgado & Acosta, LLP. for the Brazos Valley Solid Waste Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in the amount of $75,000.00 for total funds of $150,000.00. Approval by the Council of this request will ratify an additional $48,783.63 expended and provide funds for additional legal costs associated with this project. Recommendation(s): Staff recommends approval of $75,000.00 additional funds for this project as listed. Summary: The College Station City Council originally approved the BVSWMA condemnation purchase request for FY08 on September 27, 2007 in the amount of $75,000.00 which has been expended, as well as an additional $48.783.63. Therefore, a total of $123,738.63 has been expended to date. There will also be additional costs for legal services that have not yet been billed to the City. Approval by the Council of this request will ratify the additional $48,783.63 already expended and cover the additional legal costs associated with this project. This request for approval of additional funds is for professional services from Bickerstaff, Heath, Delgado & Acosta, LLP. and is thereby exempt from competitive bidding in accordance with LGC 252.022 (a)(4) procurement for personal, professional, or planning services: Purchase Order: Purchase Order #080029 - $150,000.00 Budget & Financial Summary: Funds for the additional professional services are not budgeted in the Twin Oaks Land Purchase capital project. However, it is recommended that additional needed budget be transferred from the Highway 30 Access project. It is anticipated that these funds will be requested back during the FY09 budget process. As BVSWMA is funded through an inter-local agreement, both of the Cities of Bryan and College Station are sharing in the cost of this project. Attachments: None. 55 August 6, 2008 Consent Agenda Item No. 2l Exempt Purchase for BVSWMA Condemnation Professional Services To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Discussion and possible action to authorize additional funds for professional services from Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC. for the Brazos Valley Solid Waste Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in the amount of $75,000.00 for total funds of $125,000.00. Approval by the Council of this request will ratify an additional $42,080.32 expended and provide funds for additional legal costs associated with this project. Recommendation(s): Staff recommends approval of $75,000.00 additional funds for this project as listed. Summary: The College Station City Council originally approved the BVSWMA condemnation purchase request for FY08 on September 27, 2007 in the amount of $50,000.00 which has been expended, as well as an additional $42,080.32. Therefore, a total of $92,080.32 has been expended to date. There will also be additional costs for legal services that have not yet been billed to the City. Approval by the Council of this request will ratify the additional $42,080.32 already expended and cover the additional legal costs associated with this project. This request for approval of additional funds is for professional services from Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC. and is thereby exempt from competitive bidding in accordance with LGC 252.022 (a)(4) procurement for personal, professional, or planning services: Purchase Order: Purchase Order #080030 - $125,000.00 Budget & Financial Summary: Funds for the additional professional services are not budgeted in the Twin Oaks Land Purchase capital project. However, it is recommended that additional needed budget be transferred from the Highway 30 Access project. It is anticipated that these funds will be requested back during the FY09 budget process. As BVSWMA is funded through an inter-local agreement, both of the Cities of Bryan and College Station are sharing in the cost of this project. Attachments: None. 56 August 6, 2008 Consent Agenda Item No. 2m Hot Mix Asphalt Quarterly Price Agreement To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, discussion and possible action regarding award of bid #08-82 to Knife River to provide Type D Hot Mix Asphalt for the maintenance of streets for a three month period in an amount not to exceed $181,500.00 ($60.50 per ton). A secondary contract is requested for the provision of this material by the second bidder, Brazos Valley Services, in an amount not to exceed $60,000.00 ($80.00 per ton) only in emergency situations when Knife River is unable to provide material. Recommendation(s): Staff recommends approval of the bid award to Knife River and a secondary award to Brazos Valley Services. Summary: Knife River submitted the lower of two bids for each of three options for a new blanket purchase agreement to provide Type D Hot Mix Asphalt for the maintenance of streets in the City. The three options were annual, semi-annual, and quarterly time periods. Due to the volatile market for petroleum products, staff recommends the quarterly (three month) option to allow the flexibility in requesting bids again in three months. The recommended bid amount from Knife River is $181,500.00 (3,000 tons maximum). Brazos Valley Services submitted the second bid in the amount of $60,000.00 (750 tons maximum). The cost per ton has increased 47% (from $49.90) in one year due to the increased cost of asphaltic cement products. The contract supports maintenance operations in the Street Maintenance Division. Budget & Financial Summary: Funding is available in the operating budget of the Street Maintenance Division. Attachments: Tabulation of Bid 08-82 57 Kn i f e R i v e r B r a z o s V a l l e y S e r v i c e s It e m Es t . U n i t U n i t I t e m U n i t I t e m No . Qu a n . M e a s . D e s c r i p t i o n P r i c e T o t a l P r i c e T o t a l 1 15 , 0 0 0 T o n s A s p h a l t , H o t - M i x , T y p e D , T S D H P T # 3 4 0 7 3 . 0 0 0 0 1 , 0 9 5 , 0 0 0 . 0 0 1 0 0 . 0 0 0 0 1 , 5 0 0 , 0 0 0 . 0 0 Ye a r l y E s t i m a t e $ 1, 0 9 5 , 0 0 0 . 0 0 $ 1 , 5 0 0 , 0 0 0 . 0 0 $ AN N U A L B I D F O R H O T M I X A S P H A L T DE P A R T M E N T : P u b l i c W o r k s / S t r e e t s D i v i s i o n BI D : 0 8 - 8 2 - O p e n e d 7 / 1 7 / 0 8 Ye a r l y e s t i m a t e P a g e 1 o f 1 58 August 6, 2008 Consent Agenda Item No. 2n FM 60 Speed Zone Ordinance To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, “Traffic Code,” to change the posted speed limit on sections of FM 60. Recommendation(s): Staff recommends approval of the ordinance. Summary: In January of this year, staff asked the Texas Department of Transportation to conduct a speed study on FM 60 to address some safety concerns along the roadway. The speed study was completed in March and resulted in two recommendations: · From MacArthur to SH 6 – the posted speed limit should be reduced from 50 mph to 45 mph · From SH 6 to FM 158 – the posted speed limit should be reduced from 65 mph to 60 mph. The other speed zones along FM 60 will remain as currently posted. Budget & Financial Summary: TxDOT is responsible for the installation and maintenance of speed limit signs along state roadways, so there will be no expenses to the city resulting from the passage of this ordinance. Attachments: 1. Ordinance 2. Map 59 O/group/legal/ordinance/amendmentform.doc ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “TRAFFIC CODE”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Hundred Dollars ($200.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this _________ day of ______________________, 2008. APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: E-Signed by Carla A. Robinson VERIFY authenticity with ApproveIt _______________________________ City Attorney 60 ORDINANCE NO.__________________ Page 2 c\p:\group\agen-cal\for legal review\in review\08-06-08\fm 60 speed limt ordinance\ordinance.doc 7/24/08 EXHIBIT “A” That Chapter 10, “Traffic Code”, Section 3.E(2), of the Code of Ordinances of the City of College Station, Texas, is hereby amended, by replacing paragraph (a) as set out hereafter to read as follows: (a) FM 60 (Raymond Stotzer Parkway / University Drive), for traffic moving in an westerly direction for 1.696 miles from the intersection with FM 158, the speed limit shall be sixty (60) miles per hour. For the next 1.642 miles, the speed limit shall be forty-five (45) miles per hour. For the next 0.776 miles, the speed limit shall be forty (40) miles per hour. For the next 0.649 miles, the speed limit shall be thirty-five (35) miles per hour. For the next 0.545 miles, the speed limit shall be forty (40) miles per hour. For the next 0.960 miles, the speed limit shall be fifty-five (55) miles per hour. For the next 1.373 miles, to the College Station west city limit, the speed limit shall be sixty-five (65) miles per hour. For traffic moving in a easterly direction for 1.373 miles from the College Station west city limit, the speed limit shall be sixty-five (65) miles per hour. For the next 0.960 miles, the speed limit shall be fifty-five (55) miles per hour. For the next 0.545 miles, the speed limit shall be forty (40) miles per hour. For the next 0.649 miles, the speed limit shall be thirty-five (35) miles per hour. For the next 0.776 miles, the speed limit shall be forty (40) miles per hour. For the next 1.642 miles, the speed limit shall be forty-five (45) miles per hour. For the next 1.696 miles to the intersection with FM 158, the speed limit shall be sixty (60) miles per hour. 61 Existing speed limit of40 mph to remain Existing speed limit of 50 mphProposed speed limit of 45 mph Existing speed limit of 65 mphProposed speed limit of 60 mph SH 6 F M 6 0 /U n i v e r s i t y D r . Proposed Speed Limit Changes on FM 60 S H 3 0 /H a r v e y R d . Texas Avenue MacArthur St. Copperfield Pkwy FM 158 62 August 6, 2008 Consent Agenda Item No. 2o Construction Inspection on Memorial Cemetery To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a Professional Services Contract with Jacobs Engineering, Inc., in the amount of $82,725, for construction inspection services on the Memorial Cemetery construction project. Recommendation(s): Staff recommends approval of the Professional Services Contract between the City of College Station and Jacobs Engineering, Inc. Summary: The new Memorial Cemetery has scheduling and budgeting requirements such that the Construction Contractor will construct more than $7 million dollars worth of improvements and infrastructure in approximately 8 months. Staff feels it is in the best interest of the City to provide a dedicated inspector for this project to ensure the finished product meets all the requirements and intent of the design. The Professional Services Contract with Jacobs Engineering, Inc. is for a construction inspector to be on-site up to 48 hours a week observing and inspecting the construction activities. Budget & Financial Summary: The current budget for the Memorial Cemetery project is $9,290,000. A total of $9,267,995.74 has been expended or committed to date, leaving a balance of $22,004.26. It is anticipated that additional funds in the amount of approximately $640,000 will be needed to complete the Memorial Cemetery project. This amount was not included in the original budget and is for items such the Construction Inspector, change orders, staff time, easement acquisition and material testing. This additional appropriation will be brought forth to Council as part of the upcoming FY08 budget amendment. It is anticipated that funds generated by the Memorial Cemetery lot sales will be used to fund the additional anticipated expenses. However, if sufficient funds are not generated to support the additional expenses, additional Certificates of Obligation may be issued. Attachments: 1. Contract (Available in City Secretary’s Office) 63 August 6, 2008 Regular Agenda Item No. 1 UDO Amendment to Section 2.4 To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 2.4 Design Review Board regarding membership. Recommendation(s): Staff and the Planning and Zoning Commission unanimously recommend approval to amend Section 2.4.B.1 regarding Design Review Board membership. Summary: In September 2007, Staff brought forward a proposed UDO amendment to change the requirements of membership to the Design Review Board. City Council did not adopt the proposed amendment. They expressed concern over losing the input of the current defined membership. The also wanted to reignite their search for qualified candidates before permanent changes be considered. Councilman Massey, representatives of the local American Institute of Architects, and City Staff met to discuss the DRB position of “registered architect”, which has traditionally been difficult to appoint. The AIA members explained the limitations of using the title “registered architect”. The current proposal includes additional language as discussed with the AIA that would meet the intent of a person with an architecture background while increasing the pool of candidates in the community. The same change is being proposed to the landscape architect position, which is subject to the same types of limitations because of professional licensing. The members of the Design Review Board ask that the Council consider a change also that would open the position with a design district connection to business owners within a design district. Because difficulties remain in making new appointments, making a quorum of the Board continues to be a challenge. At the request of the current members of the DRB, changes to membership are again being proposed. Budget & Financial Summary: N/A Attachments: 1. P&Z Draft Minutes from June 19, 2008 2. Ordinance 64 July 17, 2008 P&Z Regular Meeting Minutes Page 1 of 1 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, July 17, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Noel Bauman, Paul Greer, Doug Slack and Thomas Woodfin COMMISSIONERS ABSENT: Bill Davis CITY COUNCIL MEMBERS PRESENT: Larry Stewart CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Jason Schubert and Lauren Hovde, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 12. Public hearing, presentation, possible action, and discussion regarding an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 2.4 Design Review Board regarding membership. Case #08-0050001 (MH) Molly Hitchcock, Planning Administrator, presented the ordinance amendment regarding Design Review Board membership. There was general discussion regarding the ordinance amendment. Chairman Nichols opened the public hearing. No one spoke during the public hearing. Chairman Nichols closed the public hearing. Commissioner Slack motioned to recommend approval of the ordinance amendment. Commissioner Stearns seconded the motion, motion passed (6-0). 65 ORDINANCE NO. ____________ AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,” SECTION 2.4.B, “DESIGN REVIEW BOARD, MEMBERSHIP AND TERMS” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, “Unified Development Ordinance,” Section 2.4.B, “Design Review Board, Membership and Terms,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provi- sions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 24th day of July, 2008. APPROVED: ___________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt _______________________________ City Attorney 66 ORDINANCE NO. _______________ Page 2 EXHIBIT “A” That Chapter 12, “Unified Development Ordinance,” Section 2.4.B, “Design Review Board, Membership and Terms” of the Code of Ordinances of the City of College Station, Texas, is hereby amended by amending Section 2.4.B.1 to read as follows: Section 2.4 Design Review Board B. Membership and Terms 1. The Design Review Board shall consist of seven (7) regular members and two (2) alternate members. Six (6) of the regular members and the two (2) alternate members shall be appointed by the City Council. City Council shall appoint the following six (6) members to the Design Review Board: a. Architect, previously registered architect, architect registered in another state, or Emeritus Architect. Previously registered architects whose licenses were in good standing and surrendered voluntarily shall be the only previously registered architects considered for membership—those whose licenses were revoked are not eligible. b. Business person c. Landscape architect, previously registered landscape architect, landscape architect registered in another state, or Emeritus Landscape Architect. Previously registered landscape architects whose licenses were in good standing and surrendered voluntarily shall be the only previously registered landscape architects considered for membership— those whose licenses were revoked are not eligible. d. Developer, land owner, or business owner in a design district, a resident within a design district, or an individual employed within a design district. e. Person knowledgeable in aesthetic judgment f. Citizen-at-large The seventh regular member shall be the Chairman of the Planning and Zoning Commission or his designee. The two (2) alternate members shall be citizens at large of the City. 67 August 6, 2008 Regular Agenda Item No. 2 Cherry Street Temporary Parking To: Glenn Brown, City Manager From: Robert Alley, Fire Chief Agenda Caption: Public hearing, presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, “Traffic Code,” to remove parking on the north side of Cherry Street between College Main and Tauber Street. Recommendation(s): Staff recommends approval of the ordinance. Summary: Cherry street is a 26 foot wide city street that extends between Boyett Street and Nagle Street in the Northgate area. On the southeast corner of the College Main and Cherry Street intersection is a muli-story apartment complex, which would require the use of the Ladder Truck if a fire broke out in the building. A city ordinance requires multi-story buildings to have a 26-foot wide emergency vehicle access around them to accommodate the use of the Ladder Truck. Currently, no parking is allowed on the south side of Cherry Street between College Main and Tauber Street, adjacent to the apartment complex. However, due to this requirement, the city’s Traffic Management Team recommends that parking be removed from the north side of Cherry Street between College Main and Tauber Street to provide the necessary width needed by emergency vehicles responding to the multi-story development. Budget & Financial Summary: The “No Parking” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operation budget. Attachments: 1. Ordinance 2. Location Map 68 O/group/legal/ordinance/amendmentform.doc Rev. 2/07 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING ON-STREET PARKING ALONG THE NORTH SIDE OF CHERRY STREET BETWEEN COLLEGE MAIN AND TAUBER STREET; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense and/or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this ________ day of ______________________, 2008. APPROVED: ____________________________________ ATTEST: MAYOR _______________________________ City Secretary APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt _______________________________ City Attorney 69 ORDINANCE NO.__________________ Page 2 o:\agenda items\2008\8 6 2008\no parking - cherry street\ordinance.doc Rev. 2/07 EXHIBIT “A” That the Traffic Control Device Inventory - Schedule XII (dated February 22, 2007) as referenced in Chapter 10, “Traffic Code”, Section 4, “Administrative Adjudication of Parking Violations,” Sub-section E, is hereby amended to include the following: “Cherry Street – NO PARKING on the north side of Cherry Street between College Main and Tauber Street.” 70 71 August 6, 2008 Regular Agenda Item No. 3 Dartmouth Street Parking Removal To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Improvement Projects Agenda Caption: Public hearing, presentation, possible action and discussion of an ordinance amending Chapter 10 “Traffic Code”, to remove parking along Dartmouth Street between Krenek Tap Road and Harvey Mitchell Parkway (FM 2818). Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: Dartmouth Street has been extended from Krenek Tap Road to Harvey Mitchell Parkway as part of a capital improvement project. The roadway will provide an alternative north/south route to destinations located along the roadway. Additionally, this project included bike lanes on both sides of the street, which will extend the length of the current bike lanes between Southwest Parkway and Krenek Tap and promote the use of bicycles in the area. The proposed NO PARKING ordinance will prevent vehicles from parking in the bike lanes of this new facility. Budget & Financial Summary: The “NO PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operation budget. Attachments: 1. Ordinance 2. Map 72 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING PARKING ON DARTMOUTH STREET BEGINNING AT ITS INTERSECTION WITH KRENEK TAP ROAD AND ENDING AT ITS INTERSECTION WITH HARVEY MITCHELL PARKWAY; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense and/or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this ______ day of _______________, 2008. ATTEST: APPROVED: ________________________________ ____________________________________ CITY SECRETARY MAYOR APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt _______________________________ City Attorney 73 ORDINANCE NO.__________________ Page 2 EXHIBIT “A” That the Traffic Control Device Inventory – Schedule XII (dated February 22, 2007) as referenced in Chapter 10, “Traffic Code”, Section 4, “Administrative Adjudication of Parking Violations,” Sub-section E “No Parking” is hereby amended to include the following: “Dartmouth Street – NO PARKING on both sides of Dartmouth Street from its intersection with Krenek Tap Road to its intersection with Harvey Mitchell Parkway. 74 75 July 24, 2008 Regular Agenda Item No. 4 Park Place Parking Restrictions To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Public hearing, presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10, “Traffic Code,” to restrict parking on the south side of Park Place between Anderson Street and Holik Street. Recommendation(s): Staff recommends approval of the ordinance. Summary: In previous years, College Station Independent School District (CSISD) school buses have utilized Holik Street to unload/load students for both adjacent schools. However, to improve transportation service to the schools, the school district plans to relocate the bus stops. Buses will now unload/load passengers for A&M Consolidated Middle School on Anderson Street, then drive down Park Place to get to Timber Street where they will unload/load passengers for Oakwood Intermediate School. Park Place is a city street with open ditches on both sides and a pavement width that varies from 24 feet near the Holik intersection to 36 feet at the Anderson intersection. Because buses will now drive down Park Place between the two bus stops, city staff was approached by a school district representative requesting assistance to improve school bus access along the city street, specifically to remove parking on the north side of the street. Currently, there are three NO PARKING zones that exist along the south side of this section of Park Place; one at the intersection of Anderson Street, one at the intersection of Aurora Court, and one at the intersection of Holik Street. However, the city’s Traffic Management Team (TMT), which is made up of representatives from the Fire Department, Police Department, Planning and Development Services Department, Legal Department, Public Communications Department, and Public Works Department, met and evaluated the issue. If parking were removed from the north side of the street, vehicles would park on the south side adjacent to residential driveways and Aurora Court which would restrict motorists’ sight distance while attempting to turn onto Park Place from these entry points. The TMT recommends that parking be removed from the south side to provide the improvement requested and still protect the health and safety of the residents and area motorists. This recommendation is supported by CSISD and the adjacent property owners. This item will amend Chapter 10, “Traffic Code,” by restricting parking on the south side Park Place between Anderson Street and Holik Street. Budget & Financial Summary: The “No Parking” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operation budget. Attachments: 1. Ordinance 2. Location Map 3. CSISD Request Letter 76 O/group/legal/ordinance/amendmentform.doc Rev. 2/07 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING ON-STREET PARKING ALONG THE SOUTH SIDE OF PARK PLACE; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of this ordinance for all purposes. PART 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed liable for a civil offense and/or guilty of a Class C misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), or upon conviction thereof, shall be punished by a fine of not less than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Said Ordinance becomes effective ten (10) days after date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this ______ day of _______________, 2008. APPROVED: ____________________________________ MAYOR ATTEST: _______________________________ City Secretary APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt _______________________________ City Attorney 77 ORDINANCE NO.__________________ Page 2 p:\group\agen-cal\for legal review\in review\08-06-08\no parking - park place\ordinance.doc Rev. 2/07 EXHIBIT “A” That the Traffic Control Device Inventory - Schedule XII (dated February 22, 2007) as referenced in Chapter 10, “Traffic Code”, Section 4, “Administrative Adjudication of Parking Violations,” Sub-section E is hereby amended to include the following: “Park Place – NO PARKING on the south side of Park Place between Holik Street and Anderson Street.” 78 79 80 August 6, 2008 Regular Agenda Item No. 5 Comprehensive Plan Amendment for 3227 Rock Prairie Road West To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance amending to the Comprehensive Land Use Plan from Single Family Residential Medium Density to Industrial / R & D for 2.04 acres located at 3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road. Recommendation(s): The Planning and Zoning Commission unanimously recommended approval of the rezoning at their July 17 th meeting. Staff also recommended approval. Comprehensive Plan Review Criteria: 1. Changed or changing conditions in the subject area or the City: The subject property is part of the Rock Prairie West Business Park subdivision that originally platted in 2002 and later replatted in 2004. A portion of the subject area (Lot 6R) was annexed into the City in March of this year. The remaining portion of the request (Lot 7R) obtained a development agreement by committing not to develop and thereby avoided annexation earlier this year. The owner is now petitioning the City to annex a portion of Lot 7R so it may be developed in connection with adjacent Lot 6R. In 2003, the City initiated a small area plan for the area known as the Wellborn Road/I&GN Triangle. As part of the small area plan, the land use designation for the portion of the Rock Prairie West Business Park within the City limits was changed from Single Family Residential Medium Density to Industrial / R&D. The area of the subdivision outside of the City at the time, including the subject property, retained the Single Family Residential Medium Density designation. Though the area outside of the City limits is designated Single Family Residential Medium Density, it has developed into a number of higher intensity and industrial-like uses such as a self-service storage facility, electric supplier and a manufactured home park. In March and May of this year, Council approved Comprehensive Plan Amendments that changed the land use designation to Single Family Residential High Density for the 13.44 acres immediately east of the Williamsgate Subdivision, which is across Rock Prairie Road West to the north and east of the subject property. Two other portions of the Rock Prairie West Business Park were rezoned to C-2 Commercial-Industrial in 2003 and 2004 and have been developed as C-2 uses. Other development in the area includes the aforementioned 20-acre Williamsgate Subdivision which was rezoned to R-1 Single Family Residential in 2004 and has subsequently platted and is currently under construction. 2. Compatibility with the remainder of the Comprehensive Plan: Adjacent to the subject property within the City limits is the Industrial / R&D land use designation while the adjacent properties outside the City limits are designated Single Family Residential 81 Medium Density. The proposed land use designation expands the existing Industrial / R&D area from approximately 43 acres to 45 acres and is compatible with other uses in the vicinity. The developing Williamsgate Subdivision is to the north and east across Rock Prairie Road West, a Minor Arterial on the Thoroughfare Plan. Though not yet built to as a Minor Arterial, Rock Prairie Road West already has the 100-foot right-of-way width necessary to build it to the minor arterial standard. The thoroughfare provides the capacity for the proposed request and will help buffer the uses from the single family and townhome development in the area. Budget & Financial Summary: N/A Attachments: 1. Aerial Map 2. Draft Planning and Zoning Commission Meeting Minutes, July 17, 2008 3. Ordinance 82 83 July 17, 2008 P&Z Regular Meeting Minutes Page 1 of 1 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, July 17, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Noel Bauman, Paul Greer, Doug Slack and Thomas Woodfin COMMISSIONERS ABSENT: Bill Davis CITY COUNCIL MEMBERS PRESENT: Larry Stewart CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Jason Schubert and Lauren Hovde, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 6. Public hearing, presentation, possible action, and discussion regarding an amendment to the Comprehensive Land Use Plan from Single Family Residential Medium Density to Industrial / R & D for 2.04 acres located at 3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road. Case #08-00500115 (JS) Jason Schubert, Staff Planner, presented the Comprehensive Plan Amendment and recommended approval. Chairman Nichols opened the public hearing. No one spoke during the public hearing. Chairman Nichols closed the public hearing. Commissioner Bauman motioned to recommend approval of the Comprehensive Plan Amendment. Commissioner Slack seconded the motion, motion passed (6-0). 84 ORDINANCE NO. AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING THE COMPREHENSIVE PLAN LAND USE MAP, FOR THE AREA LOCATED AT 3227 ROCK PRAIRIE ROAD WEST, PROVIDING A SEVERABILITY CLAUSE; DECLAIUNG A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1 : PART 2: PART 3: That the "Comprehensive Plan of the City of College Station" be amended by amending the "Comprehensive Plan Land Use Map" as set out in Exhibits "A" and "B", for the identified area and made a part of this ordinance for all purposes. That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (1 0) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 6" day of August, 2008. ATTEST: City Secretary APPROVED: APPROVED: MAYOR 85 ORDINANCE NO. Page 2 EXHIBIT "A" AMENDED AREA OF COLLEGE STATION LAND USE MAP That the "Comprehensive Plan" of the City of College Station, Texas, is hereby amended by amending the College Station Land Use Plan Map as follows: The 2.04 acres generally located at 3227 Rock Prairie Road West is amended from Single Family Residential Medium Density to Industrial 1 R&D, as shown on the attached Exhibit "B". 86 87 August 6, 2008 Regular Agenda Item No. 6 Rezoning for 3227 Rock Prairie Road West To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance rezoning 2.04 acres from A-O Agricultural Open to C-2 Commercial-Industrial for the property located at 3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road. Recommendation(s): The Planning and Zoning Commission unanimously recommended approval of the rezoning at their July 17th meeting. Staff also recommended approval. Summary: The subject request was analyzed for compliance with the review criteria for a rezoning as stated in the Unified Development Ordinance as follows: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The applicant has a Comprehensive Plan Amendment request pending that seeks to amend the property from Single Family Residential Medium Density to Industrial / R&D. If that request is granted, this rezoning request will be consistent with the Comprehensive Plan. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The subject property is part of the Rock Prairie West Business Park subdivision. Portions of the subdivision have already developed as C-2 uses. To the north of Rock Prairie Road West, a Minor Arterial, the 20- acre Williamsgate subdivision is currently under development. The proposed zoning will require compliance with the Non-Residential Architecture Standards. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed amendment would allow a number of commercial-industrial uses that are appropriate for this area with its association with the remaining business park subdivision. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property is currently zoned A-O Agricultural Open and could develop with A-O uses. The subject property is located along a minor arterial, has a pending Industrial / R&D Comprehensive Plan Amendment and is adjacent to land already designated Industrial / R&D. Though A-O uses could develop in the short-term, they are not likely to be suitable in the long-term for this 2 acre property that is part of a platted commercial subdivision. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The applicant is seeking to develop a veterinarian clinic and animal boarding facility and the proposed request is a step in the process to develop the property as such. 88 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The City of College Station will provide the subject property with sewer service as it is located within the Steeplechase Sewer Impact Fee area. The property will obtain water service from Wellborn Water and electrical service from BTU. The property will access Rock Prairie Road West, a Minor Arterial that is not yet built to that standard. Budget & Financial Summary: N/A Attachments: 1. Small Area Map (SAM) 2. Draft Planning and Zoning Commission Minutes, July 17, 2008 3. Ordinance 89 90 July 17, 2008 P&Z Regular Meeting Minutes Page 1 of 1 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, July 17, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Noel Bauman, Paul Greer, Doug Slack and Thomas Woodfin COMMISSIONERS ABSENT: Bill Davis CITY COUNCIL MEMBERS PRESENT: Larry Stewart CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Jason Schubert and Lauren Hovde, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 7. Public hearing, presentation, possible action, and discussion regarding a rezoning from A-O Agricultural Open to C-2 Commercial-Industrial for 2.04 acres located at 3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road. Case #08-00500114 (JS) Jason Schubert, Staff Planner, presented the rezoning and recommended approval with the condition that the Comprehensive Plan Amendment is approved and the portion of the property outside the City limits is annexed. Chairman Nichols opened the public hearing. No one spoke during the public hearing. Chairman Nichols closed the public hearing. Commissioner Woodfin motioned to recommend approval of the rezoning. Commissioner Slack seconded the motion, motion passed (6-0). 91 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE," SECTION 4.2, "OFFICIAL ZONING MAP," OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; DECLARlNG A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibits "A" and "B", attached hereto and made a part of this ordinance for all purposes. PART 2: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 6th day of August, 2008. APPROVED: MAYOR ATTEST: City Secretary APPROVED: 92 ORDINANCE NO. EXHIBIT "A" That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows and as shown graphically in Exhibit "B": Tract I The following property is rezoned from A-0, Agricultural Open to C-2, Commercial-Industrial: Lot 6R, Block 2 Rock Prairie West Business Park Phase I Subdivision Tract I1 The following property is rezoned from A-0, Agricultural Open to C-2, Commercial-Industrial upon annexation into the City of College Station: A 1.02-acre portion of Lot 7R, Block 2 Rock Prairie West Business Park Phase I Subdivision as given in the following metes and bounds: 93 ORDINANCE NO. METES AND BOUNDS DESCRIPTION OF A 1.02 ACRE TRACT (PROPOSED ANNEXATION TRACl') REPLAT OF ROCK PRAIRIE WEST RU~~NESS PARK, PHASE I CRAWFORD BURNETT LEAGUE, ARSTRACT NO. 7 BRAZOS COUNTY, TEXAS Metes and bounds description of all that certain 1.02 acre tract or parcel of land, being a pmposed annexation tract, lying and being situated in the Crawford Bumen League, Abstract No.7. Brazos County, Texas and being a portion of Lot 7R, Block Two, Replat of Rock Prairie Business Park, Phase I, as depicted by plat recorded in VOLUME 6121 PAGE 222 of the Oficial Records of Bms County, Texas, said 1.02 acre tract being more particularly described as follows: BEGINNING: at a '/I" iron rod with cap (stamped Taggart RPLS 5676) found marking tlie north corner of said Lot 7R and lying in the southeast right-of-way line of Rock . - Prairie Road West; THENCE S 45' 36' 31" E- 330.63 feet with the northeast line of said Lot 7R to a !h" iron rod with cap (stamped Taggart RPLS 5676) set for comer in said line and marking the proposed College Station Annexation line; THENCE S 44O 22' 00" W - 133.76 feet across said Lot 7R with said proposed Annexation line to a %" iron rod with cap(stamped Taggad RPLS 5676) found for corner in the southwest line of said Lot 7R and being the east corner of Lot 6R, Block Two; THENCE N 45' 38' 02" W - 330.63 feet with the common line between said Lot 7R and said Lot 6R to a %" imn rod with cap (stamped Taggart RPLS 5676) found for common north corner of said lots, and lying in said Rock Prairie Road West right-of-way line; THENCE N 44- 22' 00" E- 133.91 feet with said right-of-way line to the PLACE OF BEGINNING, and containing 1.02 acres of land. BASIS OF BEARING: Replat of Rock Prairie West Business Park, Phase I. as recorded in VOI.tiME 6121 PAOE222. See Exhibit Drawing issued contemporaneously for more information May 2008 .... Adams. Taggart and Associates ...... :... College Station, Texas 6&%- .... 4. /rep .......... ............... Surveyed hy: , . (ircgory l$JgG2.s. I.. -'k.>\t,' :*. . . A- .D, 94 ORDINANCE NO. EXHIBIT "B" Page 4 95 August 6, 2008 Regular Agenda Item No. 7 Ordinance Establishing Annexation Public Hearing Dates and Authorizing Preparation of Annexation Service Plan To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning and Development Services Agenda Caption: Presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan and setting out public hearing dates and times for the annexation of 1.02 acres on Rock Prairie Road West. Recommendation: Staff recommends approval of the ordinance as presented. Summary: As required by Chapter 43 of the Texas Local Government Code, this ordinance directs Staff to prepare a service plan for areas identified for annexation. The service plan will contain the details related to the provision of specific municipal services to 1.02 acres on Rock Prairie Road West in response to a petition to annex the same. The service plan must be complete and available for public inspection prior to the annexation public hearings. The ordinance also establishes the date, time, and location for the two required annexation public hearings as follows: · Monday (August 18, 2008) at 7:00 p.m. in the City Hall Council Chambers · Thursday (August 28, 2008) at 7:00 p.m. in the City Hall Council Chambers Budget & Financial Summary: N/A Attachments: 1. Aerial 2. Proposed Annexation Timeline 3. Ordinance 96 Zoning Distr icts A – O A gric ultural OpenA – OR Rural Resi dential Subdi visionR – 1 Singl e Family Residenti alR - 1B Single Family ResidentialR – 2 Dupl ex Residenti al WPC Wolf P en Creek Dev. CorridorNG – 1 Core NorthgateNG – 2 Transiti onal NorthgateNG – 3 Resi denti al NorthgateOV Corri dor O verl ayRDD Redevel opment Dis tri ctKO Krenek Tap Overlay C – 3 Light CommercialM – 1 Light IndustrialM – 2 Heavy IndustrialC – U Col lege and UniversityR & D Researc h and Devel opmentP-MUD P lanned Mixed-Use Dev elopmentPDD Planned Development Dis tric t R – 3 Townhous eR – 4 Multi-Fami lyR – 6 High Dens ity Mul ti-Famil yR – 7 Manufactured Home ParkA – P Administrative/Profess ionalC – 1 General Commerci alC – 2 Commercial-Industrial 97 Annexation Petition Process Timeline Ordinance directing preparation of Service Plan and establishing Public 43.065 Hearing dates (6 August 2008) â Prepare Service Plan, prior to publication of Notice for Public Hearings (Service Plan must be available for public 43.056j inspection at Public Hearings) â Notice for Public Hearings 1. Publish notice in newspaper after 20th day (29 July ) 43.063(c) but before 10th day (8 August 2008) before 1st hearing – will publish notice for 1st hearing on 4 August. Publish notice in newspaper after 20th day (8 August) But before 10th day (18 August 2008) before 2nd hearing – will publish notice for 2nd hearing on 11 August. 2. Post on website 20th day to 10th day before each hearing (see dates above); 43.063(c) 3. Provide written notice before 30 days prior to (no later than 18 July 2008) date of 1st hearing to: a. Each property owner 43.062 b. Each public entity c. Each private entity that provides service to area(s) d. CSISD e. Certified Mail Notice to railroads serving areas â 1st Public Hearing – 18 August 2008 (Regular Council Meeting) 43.063a 2nd Public Hearing – 28 August 2008 (Regular Council Meeting) (Both hearings shall be conducted no sooner than 20 days or later than 40 days before Council considers annexation Ordinance) â Council may approve annexation ordinance at their regular meeting on 25 September 98 ORDINANCE NO. AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, DIRECTING THE PREPARATION OF A SERVICE PLAN AND SETTING DATES AND TIME AND PLACE FOR PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby directs its Planning & Development Services Department and other appropriate departments to prepare a service plan providing for the extension of municipal services to the area targeted for annexation. PART 2: That the City Council hereby calls and sets public hearings by and before the City Council of the City of College Station, Texas on August 18Ih and August 28Ih, 2008 at 7:00 p.m. in the City Council Chambers of the City Hall at 1 I01 Texas Avenue, College Station, Texas. The public hearings will give all interested persons the right to appear and be heard on the proposed annexation by the City of College Station, Texas. PART 3: That the area proposed for annexation is specifically described in Exhibit "A" by metes and bounds and shown graphically by the map in Exhibit "B", attached hereto and made a part of this ordinance for all purposes. PART 4: That this ordinance shall become effective immediately upon passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 6th day of August, 2008. APPROVED: Mayor ATTEST: City Secretary APPROVED: 99 Ordinance No. Page 2 METES AND BOUNDS DESCRIPTION OF A 1.02 ACRE TRACT (PROPOSED ANNEXATION TRACT) REPLAT OF ROCK PRAIRIE WEST BUSINESS PARK, PHASE I CRAWFORD BURNETT LEAGUE, ABSTRACT NO. 7 DMZOS COUNTY, TEXAS Metes and bounds description of all that cellain 1.02 acre tract or parcel of land, being a proposed annexation tract, lying and being situated in the Crawford Burnett League, Abstract No.7, Brazos County, 'Texas and being a portion of Lot 7R, Block Two, Replat of Rock Prairie Business Park, Phase I, as depicted by plat recorded in VOLUME 6121 PAGE 222 of the Official Records of Brazos County, Texas, said 1.02 acre tract being more particularly described as follows: BEGINNING: at a !4" iron rod with cap (slampecl Taygart RPLS 5676) Sound ~narking the north corner of said Lot 7R and lying in tlle southeast right-of-way line of Rock Prairie Road West; THENCE S 45" 36' 3 1" E - 330.63 feet with the northeast line of said Lot 7R to a %" iron rod with cap (stamped Taggart RPLS 5676) set for corner in said line and marking the proposed College Station Annexation line; THENCE S 44O 22' 00" W - 133.76 feet across said Lot 7R with said proposed Annexaiion line to a %" iron rod with cap(stamped Taggart RPLS 5676) found for corner in the southwest line of said Lot 7R and being the east corner of Lot GR, Block Two; THENCE N 45' 38' 02" W - 330.63 feet with the comnlon line between said Lot 7K and said Lot 6R to a Yi" iron rod with cap (stamped Taggart RPLS 5676) found for common north corner of said lots, and lying in said Rock Prairie Road West right-of-way line; THENCE N 44' 22' 00" E - 133.91 feet with said right-of-way line to the PLACE OF BEGINNING, and containing 1.02 acres of land. I3ASIS OF BEARING: Replat of Rock Prairie West Bwiness Park, Phase 1, as recorded in VOLUME 6121 PAGE 222. See Exhibit Drawing issuecl contemporaneously for more information. May 2008 Adams, 'Taggart and Associates . . .... College Station, Texas -veyed by: 100 EXHIBIT B Ordinatice No. 1 Page 3 SEE METES AND BOUNDS FOR FURTHER INFORMATION, (100' RIGHT PLAT VOL. 352 PG. 555) EXISTING N 44'22'00" E ,., 2943.62' 4O1x40' JOINT AC ESS 802.41 ' I T 4R I LOT 5R I LOT 6R LOT 7R 2 AC. -p, 1.02 AC. <D '22'00" E - 534.80' BLOCK TWO PROPOSED CITY OF SC,lLE: 1" = 10.9' E 1243.34' 101 August 6, 2008 Regular Agenda Item No. 8 614 Holleman Drive – 10 ft Sanitary Sewer Easement Abandonment To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning a 10-foot wide sanitary sewer easement, which is located on Lot 1, Block 1 of The Lofts – Wolf Pen Creek Subdivision according to the plat recorded in Volume 8567, Page 278 of the Deed Records of Brazos County, Texas. Recommendation(s): Staff recommends approval of the ordinance. Summary: This easement abandonment accommodates the development of this subject tract as The Lofts. There are no public or private utilities in the subject portion of easement to be abandoned. There were two active public sanitary lines in this portion of easement to be abandoned; however, a temporary blanket easement has been dedicated on the tract, and the sanitary lines have been re-routed as part of The Lofts project. The re-alignment construction is complete, and the re-aligned public utility easement will be dedicated upon release of the blanket easement at the end of the development project. The 10-foot wide sanitary sewer easement to be abandoned is a portion of the original sanitary sewer easement dedicated by a separate instrument that is recorded in Volume 317, Page 118 of the Deed Records of Brazos County, Texas. This portion of the 10-foot wide sanitary sewer easement to be abandoned is located on Lot 1, Block 1 of The Lofts – Wolf Pen Creek Subdivision according to the plat recorded in Volume 8567, Page 278 of the Deed Records of Brazos County, Texas. Budget & Financial Summary: N/A Attachments: 1. Attachment 1 - Vicinity Map 2. Attachment 2 - Location Map 3. Attachment 3 - Ordinance 4. Attachment 4 - Ordinance Exhibit "A" 5. Application for Abandonment (On file with the City Secretary) 102 103 104 ORDINANCE NO. _________________ AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND VACATING AND ABANDONING A 0.092 ACRES (4017 SQUARE FOOT) PORTION OF THE 10 FOOT SANITARY SEWER EASEMENT, SAID PORTION LYING ALONG LOT 1, BLOCK 1, OF THE LOFTS – WOLF PEN CREEK SUBDIVISION, ACCORDING TO THE PLAT RECORDED IN VOLUME 8567, PAGE 278 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS. WHEREAS, the City of College Station, Texas, has received an application for the vacation and abandonment of a portion of the 10 foot wide sanitary sewer easement, said portion lying along Lot 1, Block 1, of The Lofts – Wolf Pen Creek Subdivision, according to the plat recorded in Volume 8567, Page 278, of the Official Records of Brazos County, Texas, as described in Exhibit "A" attached hereto (such portion hereinafter referred to as the “Easement”); and WHEREAS, in order for the Easement to be vacated and abandoned by the City Council of the City of College Station, Texas, the City Council must make certain affirmative findings; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That after opening and closing a public hearing, the City Council finds the following pertaining to the vacating and abandoning of the Easement described in Exhibit "A" attached hereto and made a part of this ordinance for all purposes. 1. Abandonment of the Easement will not result in property that does not have access to public roadways or utilities. 2. There is no public need or use for the Easement. 3. There is no anticipated future public need or use for the Easement. 4. Abandonment of the Easement will not impact access for all public utilities to serve current and future customers. PART 2: That the Easement as described in Exhibit “A” be abandoned and vacated by the City. O:\agenda items\2008\8 6 2008\Sanitary Sewer Easement Abandonment - The Lofts\Attachment 3 - Ordinance.doc 105 ORDINANCE NO. __________________ Page 2 PASSED, ADOPTED and APPROVED this _______ day of _________________, 2008. APPROVED: ____________________________________ Mayor ATTEST: ______________________________ City Secretary APPROVED: E-Signed by Carla A. Robinson VERIFY authenticity with ApproveIt ______________________________ City Attorney O:\agenda items\2008\8 6 2008\Sanitary Sewer Easement Abandonment - The Lofts\Attachment 3 - Ordinance.doc 106 THE STAm OF TEXAS I[ COUNTY OF BRAZOS ]I KNOW ALL MEN BY THESE PRESENTS: Thnt I, Martin Loissnor, Jr., of tho County of Brazoo, Stato of Texas, for on$ in consideration of the sum of One and ~o/100 ($1.00) Dol1.ars to me cash in hand paid by the City of College Station, Texas, a municipal c~~rporation in Brazos County, Texas, duly incorporated under the laws of tile State of Texas, the receipt and sufficiency of which la heroby acknowledged, have granted, sold and convayed, and 'by these presents do grant, sell and convey unto the said City of College Station, Texas,a right of way and easement for the purpose of constructing, re- . constructing, operating, replacing, removing, laying and.perpetually maintaining a sanitary sewer line - -_ on and through the following described property, to-wit: that 33.73 acre .- .. trzct conveyed to Martin Leissner, Jr. by deed recorded in Volume 306, \.--.. . _.,._pxge 21 of the Deed Records of Brazos County, Texas, said easement to be teri (10) feet in width lying five (5) feet either side of the following described centerlino. Beginning in the northeast line of Texas Avenue in thc Morgan Rector Lcsgue in Collcge Station, Brazos County, Tcxas, S 31 ' 21" E - 5.0 fcet from .Lhc mos.1; wcstorly corner of tho. said 33.73 ccrc tract. Thence N 41° 53' 12" E - 2746.08 fcet parallel to and Yivo feet from the northwest line of the said 33.73 acre tract to an angle point; Thence N 42O 38' 32" E - 410.55 feet continuing parallel to and i'ive feet from the northwest line of the said 33.73 acre tract to the existing City of College Station Sanitary Sewer line and the end of this es semcnt . Tho Parties hereto understand that Grantor intends to construct permanent concrete parking lot or facilities on a portion of the ease- ment herein granted and Grantee by the acceptance and recording of this instrument agrees that Grantor may so construct a permanent parking lot or facility on all or a portion of the right-of-way and easement herein granted and further that if Grantee for the purpose of constructing, re- constructing, operating, replacing, removing, or any other purpose what- soever d,mages such parking facility or lot, Grantee will at its own cost and expense restore and replace the same in good and workmanlike manner. . : To have and to hold the rights and interests herein before described unto the said City of College Station, Texa~, and its successors and as- signs forever, and I do hereby bind myself, rqy heirs, executors and ad- ministrators, to warrant and forever defendl all and singular, these rights and interests unto the City of College Station, Texas, and its successors and assigns, against every pergw whomsoever lawfully claim- ing, or to claim the same or any part thereof, WITNESS my hand thie 2 2, day of 9kA- 0 19 Grantor THE STATE OF TEXAS 1 I i COUNTY OF BRAZOS BEFOIiE M$, a Notary Piblic, in and for ' 1 . I said County and State, on this day persomJly appe~red \ A I hZ&k c, +'. . dfA--ne'L/ el^ k known to me/to be the person whb 4 ,.*..*... C. A. subscribed l o ..*** *..P42he foregoing instrument, and aaknpwlcdgod 'to me that executed :k$: /r , %,wk.we for the purposes and consideration therein expressed. -. L, : ..,dL. :o: - 5 63: . . t a: : .U r GIVEN UNDER MY HAND AND sm OF. OFFI~~, This 2- ; c:. ..v:: :,+. a* + : . A'. . **. -...... ..'..: !? I E D 805616 OP o I ,.. A~LO~~I~~&-L? Notary Public, Bra JUN 2 2 1973 FRANK biitilS&lk Date Recorded 6 -2Uz Ci .~ilty :lerk,&ra~&? ; nty.Br;ra .YF;x~~c Pgu ;.!f&~plJ~j 107 August 6, 2008 Regular Agenda Item No. 9 Franchise Agreement Amendment #1 to Texas Commercial Waste Recycling Collection Franchise To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion on the first reading of a Franchise Agreement Amendment to the Texas Commercial Waste, Recycling Franchise Agreement, regarding a cost increase of $0.25 per household per month. The amendment will result in an increase from $2.15 to $2.40 to the City for curbside recycling collection services. Recommendation(s): Staff recommends approval of Franchise Agreement Amendment #1 to the Recycling Franchise Agreement. Summary: In June 2008, staff received an increase request from Texas Commercial Waste requesting a cost increase of $0.30 per household per month due to the high cost of petroleum products. The request stated that the high cost of oil has a direct impact on two items that are crucial to the curbside program: diesel fuel and clear plastic bags. On Tuesday July 8, 2008, staff met with Texas Commercial Waste and staff negotiated with Texas Commercial Waste to a $0.25 increase instead of the $0.30 initially requested. The $0.25 increase will account for the following: $0.20 for fuel, $0.03 for plastic bags, and $0.02 for miscellaneous items. This amendment will expire on July 1, 2009. Prior to expiration staff will re-evaluate the cost of service and determine if an additional amendment extending the cost increase will be developed for Council consideration. As of 2006, Texas Commercial Waste has collected 2,545 tons of recycling commodities from the City’s curbside program. Acceptable materials include newspapers, magazines, aluminum and steel cans, clear and brown glass, plastic bottles #1 and #2, and automobile batteries. Recycling revenues have increased 36% or $14.01 per ton since 2006. This Franchise Agreement was approved by Council on August 8, 2005 as agenda item #12.10. The term of this agreement is for a five (5) year period which began on October 1, 2005 and ending on September 30, 2010. Budget & Financial Summary: Funds are available for the franchise amendment in the Sanitation Fund; however, a future budget amendment may be required. This franchise amendment will not require an increase in sanitation customer rates in FY09. Attachments: 1. Franchise Agreement 2. Texas Commercial Waste Rate Increase Request 108 ORDINANCE NO. ______________ AN ORDINANCE AMENDING THE EXISTING NONEXCLUSIVE FRANCHISE WITH TEXAS COMMERCIAL WASTE FOR THE PURPOSE OF PROVIDING RECYCLABLE COMMODITIES COLLECTION TO DESIGNATED SINGLE- FAMILY, DUPLEX, FOURPLEX, AND HANDICAP RESIDENTIAL LOCATIONS TO PROVIDE FOR A DIFFERENT CONSIDERATION; PROVIDING AN EFFECTIVE DATE; PROVIDING A SEMIANNUAL REVIEW OF COSTS; PROVIDING FOR ACCEPTANCE BY TEXAS COMMERCIAL WASTE; AND FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW. WHEREAS, Texas Commercial Waste (“Company”) is engaged in the business of providing recyclable commodities collection to designated single-family, duplex, four-plex, and handicap residential locations, and is using the public streets, alleys, grounds and rights-of-ways within the City for that purpose under the terms of a franchise ordinance duly passed by the governing body of the City and duly accepted by Company or its predecessor in interest; and WHEREAS, the City and Company desire to amend said franchise ordinance to provide for a different consideration; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: that PART 1: The consideration payable by the City for the cost of recyclable collection provided by the Company by the franchise ordinance duly passed by the governing body of this City and accepted by Company or its predecessor in interest is hereby amended and changed to be Two dollars and Forty cents ($2.40) per month per designated household for collection from designated households, as defined in the franchise ordinance in Section VI, “Rates To Be Charged By Contractor”. PART 2: The consideration of Two dollars and Forty cents ($2.40) per month per designated household payable by the City for the cost of recyclable collection provided by the Company shall be effective for one (1) year at the end of which time, it shall revert to the current consideration of Two dollars and Fifteen cents ($2.15) per month per designated household. The consideration shall be evaluated once again at that time to determine if it should be increased. PART 3: This ordinance shall take effect on July 1, 2008. Company shall, within thirty (30) days from the receipt of this ordinance, file its written acceptance of this ordinance with the Office of the City Secretary in substantially the following form: 109 ORDINANCE NO. ___________________ Page 2 To the Honorable Mayor and City Council: Texas Commercial Waste, acting by and through the undersigned authorized officer, hereby accepts in all respects, on this the ____ day of ________________, 2008, Ordinance No. __________ amending the current recyclable commodities collection franchise between the City of College Station and Texas Commercial Waste. Texas Commercial Waste By ________________________________ Owner PART 4: In all respects, except as specifically and expressly amended by this ordinance, the existing franchise ordinance heretofore duly passed by the governing body of the City shall remain in full force and effect. PART 5: The City shall provide a copy of this Ordinance to Mr. Ron Schmidt, Owner, Texas Commercial Waste, P.O. Box 645, Bryan, TX 77806, no later than ten (10) business days after its final passage and approval. PART 6: It is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given as required. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, this the 6th day of August, 2008, at which meeting a quorum was present and voting. APPROVED: ____________________________________ Mayor ATTEST: ______________________________ City Secretary APPROVED: E-Signed by Harvey Cargill VERIFY authenticity with ApproveIt ______________________________ City Attorney 110 ORDINANCE NO. ___________________ Page 3 First Consideration and Approval: ______________________________ Second Consideration and Approval: ______________________________ Third Consideration and Approval: ______________________________ 111 112 August 6, 2008 Regular Agenda Item No. 10 Appointment of citizens to various Boards and Committees To: Glenn Brown, City Manager From: Connie Hooks, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding Council selection of applicants to Cemetery Committee and Historic Preservation Committee. Attachments: Applications 113 -- - - -- - , (611 812008) Lucy Taylor - Response to Apply For A Citizen Committee - . - .-- ---- Page1 From: "City of College Station -" <info@ci.college-station.tx.us> To: ~chooks@cstx.gov~ CC: <Itaylor@cstx.gov> Date: 6/17/2008 12:55 PM Subject: Response to Apply For A Citizen Committee Form Name: Date Submitted: 611 712008 12:36:17 PM Apply For A Citizen Committee Name: Justin C Andoe Home Address: 408 University Oaks Blvd Telephone: 409-789-71 18 Fax: E-mail: theandoes@gmail.com College Station Resident for - years: 6 Subdivision: College Hills Voter Registration Number: Business Owner: No Business Name: Occupation: Studentllnternet Sales Work Address: Work Telephone: Work Fax: Work E-mail: Education: B.S. in Dec. 2008 Position Sought (No. 1 being most preferable and No. 3 being least preferable): Parks and Recreation Board, Planning and Zoning Commission, Historic Preservation Committee If you currently serve on any other committees, boards or commissions, please list them here: Please list any experience or interest that qualifies you to serve in the position desired: I have always had a great interest in government and public service. I have served as an intern in the Ducks Unlimited Governmental Affairs ofice in Washington, DC. Being a conservationist I realize the importance of the Parks and Recreation Department and would like the opportunity to serve on the board. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes 114 115 2008 Application for City BoardslCommissionsl Committees Brazos County Appraisal District. Cemetery Committee - Construction Board of - Adjustments & Appeals El Northgate TIF Board Design Review Board - @ Joint Relief Funding Review- Historic Preservation Comrnittee- 8 Convention & Visitors Bureau - Arts Council of the Brazos Valley Green CS Technical Task Force- PLEASE TYPE OR PRINT CLEARLY I f I Home Address w3 floCY)/flw be. Business Owner? ye@ Telephone: 9 fl- 70.3- q3d 7 Business Name: FJ~~J Fax: dia- Occupation: Pff/E~b E;~UCS)ZP - d College Station Resident for 9-5 (tf retired, please md~care former occupation) (Must be a resident of e Cif to ewe) Fax: Subdivision h%p&?h/k Ed u cat io n (optiona~ A#%# M&S b * . . Voter Registration #- A : //YSo372S/ POSITION SOUGHT; (Please indicate choice with 1,2 or 3 - where 7 is most preferable and 3 being leasf preferable.) .;)C/ j&z//&LY /PA@@& * &@PK 63 Outside Agency Funding Review Parks and Recreation Board - Planning and Zoning Commission- Research Valley Partners hip Wolf Pen Creek TlF Board Zoning Board of Adjustments - Comprehensive Plan Advisory Research Valley Innovation Center Advisory Council Library Board Parks Board Committees 'dd&?E jr CAW BE Conference Center Advisory Committee Lincoln Center Advisory Committee Senior Advisory Committee If you currently serve on any other boards/commissionslcommittees, please list them here: Please list any experience or interests that qualifies you to serve in the positions indicated: fax to 979-764-6377. 116 2008 Application for City BoardslComm issionsl Committees PLEASE TYPE OR PRINT CLEARLY NAME EAZL k/!AP&R Home Address w3 he- Business Owner? ye@ Telephone: 9 79- 703- Lf3d 9 Business Name: FJO~J Fax: amc Cd Occupation: Fmeb @KAZR - College Station Resident for 9-5 (If retired, pleese indicate former occupstion) (~Wust be a resident of e Ci fo serve) Fax: Subdivision h%&dk/k * Education optional^ A%# &7&5 h Voter Registration #-- ' //Y$'037Zg/ POSITION SOUGHT: (Please indicate choice with I, 2 or 3 - where 1 is most preferable and 3 being least preferable.) CHOOSE NO MORE THAN 3 # ~ss/,&v ApAjwE fl #PP~ nmux SUP& *Y/o) Brazos County Appraisal District. Cemetery Committee - Construction Board of - Adjustments & Appeals El Northgate TIF Board Design Review Board - Joint Relief Funding Review- Historic Preservation Committee- Convention & Visitors Bureau - Arts Council of the Brazos Valley C] Green CS Technical Task Force- Outside Agency Funding Review 0 Parks and Recreation Board - Planning and Zoning Commission- Research Valley Partnership Wolf Pen Creek TIF Board Zoning Board of Adjustments - Comprehensive Plan Advisory Research Valley Innovation Center Advisory Council [Zr Library Board Parks Board Committees dg R*y "f X/E ADYE Conference Center Advisory Committee Lincoln Center Advisory Committee Senior Advisory Committee If you currently serve on any other boards/commissionslcommittees, please list them here: Please list any experience or interests that qualifies you to serve in the positions indicated: H&QF of u~IJE,/S/-~#~ A Signature of Applicant Date ,&d /, ZUM Mail completed applicatio ce, City of College Station, P.O. ~oxB960, college Station, TX 77842 or fax to 979-764-6377. 117 EARL W. APGAR 4413 Rock Meadows Dr. - GIIege Station, Texas 77845 Fducation B.S.U. Ohio University 5966 M.Ed. Ohio University 1967 Prospective 'Teacher Felloivsh i p Postmasters Graduate Hours - 95.5 1967-2000 University of Toledo Bowling Green University California State I-farvard University Executive mucation Program Strategic Management for Charter School Leaders, zoo6 Ccrtificadon 011io Permanent Teaching Certificate, Social Studies Ohio Permanent Secondary Principal Certificate Ohio Assistant Superintendlent Certificate, 2000-2004 Experience Teacher Social Studies, Start I-ligh School, Toledo, Ohio, 1967-1978 American History, American Government, A. P. European History, Ethnic Studies, Psycholom, Human Re1 ations, Current Affairs Coach/Advisor Start High School, 1967-1980 Volleyball Tennis Student Council Cheerleaders ,Junior Council on World Affairs (Model. UPJ) Administrative Start High Scliml, Toledo, 0 hio-Coordinator of Student AffairsjDean, 1978-1980 Toledo Public Schods-Federal E.S.E.A. Director/ Voluntary Desegregation Diredor, 1980-1983 Kogrs High School, Toledo, Ohio- Assistant Principal, Pupil Personnel, 1983-1990; Acting Principal, 1984-1985 DeVeaux Junior High School, Toledo, Ohio-Principal, 1990-1997. Responsible for development of middle school concept. 118 Superintendent's Cabinet Sd~ool J m y rovement Leader/'Elrecutive Director- Rogers High School Learning -- Cum munity, 1997-2000 Supervised I high school, r junior high, 5 elementary schools, 1 diernative school and the agricultural education center Assistant Superinte.ndent- H uman Kesous~, 2000-2002. Resptmsible for supervision of all personnel ofites, staff development, contract negotiations, compliance wit11 state and federal. agencies. (TPS 1x1s Soon staff) Contract negotiations, etc. with Toledo Federation of Teachers, Toledo Association of Administ rat ive Personnel, 5 non-teachi ng AFSCME unions. Consultant-Toledo Puhlic SchooIs, 2002-2003 r Development and implementation of TPS Charter Schools Recruitment cmrdinator for Y hoenix Amdem y * Member of Board of Polly Fox Academy, Phoenix Academy, and Brigadoon Acaderny of Fiducation Principal IC h ief Executive Oficer-Toledo Fducation Center (Polly Fox, and Phoetlix Academies), 2004-2007 - Retired, July 31, a007 Responsible for all aspects of the tducational y mgram, facilities, personnel and budget development. $8- is millio~l yearly budget. Edumtion- KeIatd anit Community Positions President-Human Relations Advisory Bo~d for Toledo Board of Education, lo years Trustee-Toledo Association of Administrative Personnel (TAAP), 6 years Director-TAAP Leadership Program, 1990-1997 (7 years) - Emphasis on ~~ve school research and implementation; In-service program for all TPS administrative staff. President-Ohio University Alumni Chapter, Greater Toledo Chapter, - . - -, - - 1987-Present Society of Alumni and Priigds Board-Ohio Universi-ty, 1994-2001 mces : Vice-President President Past President 119 Education-Related and Community Pasitions cont . Toledo Board of Community ReIatio~-City of Toledo, 1996-2005 Mayoral appointment, President last three years Harbor Behavioral HealthCare-Board of Dire~%ors, 1998-2005 Partners in Mucation-Board of Trustees, 1998-2004 - Youth-to-Yout h Drug Prevention Program-Lum County Director, I 988-1992 Linwlnshire -A Neighborhood Association-Past President, 1983- 1986 Ohio State University Cooperative Extension Senice-Lucas County Ad+w Committee, 1999-present Urban Leaderskip Devehpment Program IULDY1-Board of Trustees, 2000-2002 Program developed in cooperation with University of Toledo to train perspective administrators. Chair-TPS Personnel Enhancement Committee, 2000-2002 .- Developing teacher recruitment program. Chair-TPS Equal Employment Opportunity Committee, 2000-2002 Developing plan to encourage diversity hiring. Chair-TPS Junior High Academy Development, 2001-2002 Create model for middle school education. Chair-Intern Board of Review (Toledo Plan), zooi-zoo2 Ment;oring/evaluation program for new teachers, SChooP kvies Active role in campaigns for the past 33 years, 1967-2000 Campaign Chairman, TPS Tssue 23,6.5 mil. New Operating hvy, 2000 (passed) Campaign Chairman, TPS Issue 2 Bond Issue, 2002 (passed) Campaign Co-Chair, TIIS Issue 5,6.5 mil. Renewal, 2003 (passed) College Related Instructor BGSU-General supervision Instructor Universiw of 'bledo-Community Relations, Contract --- Administration & Human Resource Development Mentor for Secondarv Principals-Ohio Department of Fdumtion Supervisor of Student Teachers in Toledo Area through Ohio University 120 Fad W. Apgar- Cont. Workshop Presenter-1981-Present Ohio University College of Education Symposium on Teaching - 1,995-2005 Discipline Strategies for Teachers and Adrninistratbrs Human Relations lnterdisciplillary Curriculum Development ComrnuniZy Relations f sues Clustering Concept-Middle School Developing Charter Schools-Urban 8 Ohio Conference Implementing NovaNET Curriculum-Regional and National Conference nf Pearson Digital Learning Membership (past and present) 9 PhiDelia Kapya(offmrinlocal cl~apter) National Middle School Rssociation Buckeye Association of School Administration National Association of Secondary School Principals Toledo Federation of Teachers Toledo A~sociation of Administrative Personnel NAACP Toledo Zoological Society Toledo Museum of Art Toledo Botanical Gardens 121 Page 1 of 1 Form Name: Date Submitted: 611 312008 9:2 1 : 19 AM Apply For A Citizen Committee Name: Jennifer Dickerson Home Address: 505 Harvey Road #37, College Station, TX 77840 Telephone: 808-227-4938 Fax: E-mail: hanleyjennifer@yahoo.com College Station Resident for years: 2 Subdivision: Unknown Voter Registration Number: 1040537 1 12 Business Owner: No Business IVame: Campus View Apartment Homes Occupation: Leasing AgentIStudent Work Address: 505 Harvey Road, College Station, TX 77840 Work Telephone: 979-693-1 11 1 Work Fax: 979-695-7973 Work E-mail: Education: Some College Position Sought (No. 1 being most preferable and No. 3 being least preferable): Parks and Recreation Board, Planning and Zoning Commission, Historic Preservation Committee If you currently serve on any other committees, boards or commissions, please list them here: Not serving on any other committees at this time. Please list any experience or interest that qualifies you to serve in the position desired: I truly enjoy the parks and other services offered by the city. I would like to contribute by thinking of ways to improve existing areas and assist with the planning of new areas. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes file://C:\Documents and Settings\tvelasco\Local Settings\Temp\XPgrpwise\48523ED2City ... 6/17/2008 122 (*frT1 0 2008 2008 Committees BoardslCornmissionsl Application for City PLEASE TYPE OR PRINT CLEARLY 4 I I i Home Address ,g27 [&O~L t7n e e7.1 P, Business Owner? yes@ Telephone: Business Name. Fax: Occupation: 46 biP<-<i A/LCZL (If retired please indicate former occu~ation) Cc!lege Station Resident for %$$ years (Must be a resident of e City to serve) 21c taw A Fax: Subdivision oc %'L~&L, Education(optiona/) TL. 1) - Voter Registration # #~&~74 17 804 POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 1 is most preferable and 3 being least preferable.) CHOOSE NO MORE THAN 3 Brazos County Appraisal District. Cemetery Committee Construction Board of Adjustments & Appeals El Northgate TIF Board Design Review Board Joint Relief Funding Review 1 Historic Preservation Committee Convention & Visitors Bureau Arts Council of the Brazos Valley @ Green CS Techn~cai I'ask Force Outside Agency Funding Review Parks and Recreation Board Planning and Zoning Commission . Research Valley Partnership Wolf Pen Creek 1-IF Board Zoning Board of Adjustments a Comprehensive Plan Advisory Research Valley Innovation Center Advisory Council iibrary Board Parks Board Committees Conference Center Advisory Committee Lincoln Center Advisory Committee Senior Advisory Committee If you currently se ommissions/committees, please list them here: 5+~,,~,y 917 LVL ffe .ez --. / 4.J fax to 979-764-6377. 123 - 6/9/2008) Lucy Taylor - Response to Apply For A Citizen Committee I! - - -- .- - -- Page I] .- From: "City of College Station -" <info@ci.college-station.tx.us> To: ~chooks@cstx.gov~ CC: <Itaylor@cstx.gov> Date: 6/9/2008 4:09 PM Subject: Response to Apply For A Citizen Committee Form Name: Date Submitted: 6/9/2008 4:01:44 PM Apply For A Citizen Committee Name: Clifford S Linsey Home Address: 91 00 Stonebrook Dr Telephone: 575-6798 Fax: None E-mail: clinsey@gmail.com College Station Resident for - years: 10 years Subdivision: Woodcreek Voter Registration Number: 1041630478 Business Owner: No Business Name: N/A Occupation: Retired Work Address: N/A Work Telephone: N/A Work Fax: NIA Work E-mail: NIA Education: 2 years college Position Sought (No. 1 being most preferable and No. 3 being least preferable): Historic Preservation Committee, Parks and Recreation Board, Senior Advisory Committee If you currently serve on any other committees, boards or commissions, please list them here: None Please list any experience or interest that qualifies you to serve in the position desired: 50 years both in uniform and civil service for the Air Force. Communications Officer, Group Finance Officer. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes 124 . - - - - -- 6/21/2008) Lucy Taylor - Response to Apply For A Citizen Committee I !- . Page I 1 From: "City of College Station -" <info@ci.college-station.tx.us> To: ~chooks@cstx.gov~ CC: <Itaylor@cstx.gov> Date: 612012008 7:26 PM Subject: Response to Apply For A Citizen Committee Form Name: Date Submitted: 612012008 7:12:24 PM Apply For A Citizen Committee Name: Alex Maki Home Address: 605 Highland Street Telephone: 409-996-6096 Fax: E-mail: alexandramaki@gmail.com College Station Resident for - years: 6 Subdivision: Southgate Historic Voter Registration Number: Business Owner: No Business Name: Occupation: Guest Service Representative Work Address: 1300 E. University Blvd, College Station, Tx 77840 Work Telephone: 979-260-8500 Work Fax: Work E-mail: Education: College Student Position Sought (No. 1 being most preferable and No. 3 being least preferable): Parks and Recreation Board, Green CS Technical Task Force, Historic Preservation Committee If you currently serve on any other committees, boards or commissions, please list them here: Please list any experience or interest that qualifies you to serve in the position desired: I've worked with Parks and Recreation when I was a youth coach for three years in College Station. I'm working on a degree in Bioenvironmental Science and I have a great interest in the building of parks in the BICS and in the expansion of bike lanes in our city. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes 125 .- i (512012008) Lucy Taylor - Fwd: Response to Apply For A Citizen Committee L . -. . - - Page I 1 -- From: Connie Hooks To: Lucy Taylor Date: 5/16/2008 4:Ol PIY Subject: Fwd: Response to Apply For A Citizen Committee Connie Hooks City Secretary P.O. Box 9960 College Station, Texas 77842 979-764-3541 phone 979-764-6377 fax chooks@cstx.gov 2 22 "City of College Station -" <info@ci.colleae-station.b.us2 5/13/2008 11:21 AM 222 Form Name: Date Submitted: 5/13/2008 11:16:34 AM Apply For A Citizen Committee Name: James McGinnis Home Address: 205 Yale Ct Telephone: 2146975871 Fax: E-mail: jtmcainnis@smail.com College Station Resident for years: 5 Subdivision: none Voter Registration Number: 1027025667 Business Owner: No Business Name: Lynntech Occupation: Researcher Work Address: 7610 Eastmark Work Telephone: 979-693-0017 Work Fax: Work E-mail: Education: Bachelors Position Sought (No. 1 being most preferable and No. 3 being least preferable): Zoning Board of Adjustments, Historic Preservation Committee, Research Valley Partnership Board If you currently serve on any other committees, boards or commissions, please list them here: Please list any experience or interest that qualifies you to serve in the position desired: I have been a 5 year resident of College Station. I went to school at Texas A&M and have recently taken the Citizen's University class. I am familiar with the needs of the city and would like to contribute to the continued improvement of the city. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes 126 - -----PA--- I (611 912008) Lucy Taylor - Response to Apply For A Citizen committee- I - - - -- - PX] .- -. From: "City of College Station -" <info@ci.college-station.tx.us> To: ~chooks@cstx.gov~ CC: <Itaylor@cstx.gov> Date: 611 912008 1 1 : 15 AM Subject: Response to Apply For A Citizen Committee Form Name: Date Submitted: 611 912008 1 1 : 13:02 AIM Apply For A Citizen Committee Name: Michelle Mowry Home Address: 1 11 3 Oney Hervey Telephone: 432-923-2882 Fax: E-mail: michelle.mowry@gmail.com College Station Resident for - years: 5 Subdivision: nla Voter Registration Number: Business Owner: No Business Name: Texas A&M University Occupation: Office Associate Work Address: MS 41 14 TAMU Work Telephone: 979-845-1 216 Work Fax: Work E-mail: mmowry@mays.tamu.edu Education: Bachelors, Texas A&M Position Sought (No. 1 being most preferable and No. 3 being least preferable): Parks and Recreation Board, Historic Preservation Committee, Joint Relief Funding Review Committee If you currently serve on any other committees, boards or commissions, please list them here: nla Please list any experience or interest that qualifies you to serve in the position desired: I would just love to get more involved with the community and help out where I can. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes 127 1--- - - 1 (6/19/2008) Lucy Taylor - Response to Apply For A Citizen Committee Paae I I From: "City of College Station -" <info@ci.college-station.tx.us> To: ~chooks@cstx.gov~ CC: ~Itaylor@cstx.gov~ Date: 6/19/2008 3:33 PM Subject: Response to Apply For A Citizen Committee Form Name: Date Submitted: 6/19/2008 3:21:51 PM Apply For A Citizen Committee Name: Dorthea Robinson, D.V.M. Home Address: 103 Walton Drive Telephone: (979) 696-8484 Fax: (979) 764-1 133 E-mail: mickthea@txcyber.com College Station Resident for - years: 56 years, since 1952 Subdivision: College Hills Voter Registration Number: 1040598018 Business Owner: Yes Business Name: Robinson Rentals Occupation: retired Work Address: 103 Walton Drive Work Telephone: (979) 696-8484 Work Fax: (979)764-1133 Work E-mail: mickthea@txcyber.com Education: TAMU grad, D.V.M. Position Sought (No. 1 being most preferable and No. 3 being least preferable): Historic Preservation Committee, Senior Advisory Committee, Library Committee If you currently serve on any other committees, boards or commissions, please list them here: On board, College Hills Homeowners Association. On CPAC ( Comprehensive Plan Advisory Committee ) as an alternate for ETJ. Please list any experience or interest that qualifies you to serve in the position desired: For the Historic Preservation committe, As a long time resident, I would like to help maintain the city character which I admire. My family owns ten rentals in College Hills. We also own property outside of the city limits in Brazos County. For the senior advisory committee, my husband and I are seniors. For the library committee, I am a lover and collector of books. In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail address shall be made available to the public, unless the applicant chooses not to release the information. Release information?: Yes 128