HomeMy WebLinkAbout08/06/2008 - Regular Agenda Packet - City CouncilMayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Lynn McIlhaney Dennis Maloney
City Manager Lawrence Stewart
Glenn Brown David Ruesink
Agenda
College Station City Council
Regular Meeting
Wednesday, August 06, 2008 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the
posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary.
This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks
to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to
conclude your remarks. The City Council will receive the information, ask staff to look into the
matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the
City Manager.
ON BEHALF OF THE CITIZENS OF COLLEGE STATION, HOME OF TEXAS A&M UNIVERSITY, WE WILL
CONTINUE TO PROMOTE AND ADVANCE THE COMMUNITY 'S QUALITY OF LIFE.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a
public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item.
Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will
recognize individuals who wish to come forward to speak for or against the item. The speaker will
state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2
minutes to signal thirty seconds remaining for remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial
or "housekeeping" items required by law. Items may be removed from the consent agenda by majority
vote of the Council.
a. Presentation, possible action and discussion of minutes for City Council workshop and regular
meetings, July 10, 2008, Special Meeting July 2, and City Council Retreat sessions, June 30 and
July 1.
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City Council Regular Meeting Page 2
Wednesday, August 6, 2008
b. Presentation, possible action, and discussion on a resolution approving Notices of Sale,
Preliminary Official Statements and related materials for the sale of "City of College Station, Texas
General Obligation Improvement Bonds, Series 2008" and "City of College Station, Texas
Certificates of Obligation, Series 2008" including selection of a date for opening bids.
c. Presentation, possible action, and discussion regarding the approval of a resolution adopting the
Economic and Community Development Department’s proposed 2008-09 Community
Development Action Plan and Budget.
d. Presentation, discussion, and possible action regarding a resolution approving a Contract for
federal HOME CHDO Set-Aside funds to the Brazos Valley Community Action Agency (BVCAA)
in the amount of $200,415.30 for the construction of affordable housing, and $66,805.10 in CHDO
operating funds.(ITEM PULLED).
e. Presentation, possible action and discussion regarding approval of an expenditure of $102, 585.00
for construction services provided by Brazos Valley Services, to replace the collapsed storm drain
on Southwest Parkway between Dexter Drive and Southwest Village Apartments and approval of a
construction contract for the work to be performed.
f. Presentation, possible action, and discussion to approve a resolution to award contract 08-65 to
Bryan Construction for $313,231 for electrical and physical security improvements to the elevated
water storage tanks.
g. Presentation, possible action, and discussion regarding ratification of a purchase order for
$178,839.80 for emergency replacement of the Well 2 pump.
h. Presentation, possible action, and discussion on a consultant contract with Fox Lawson &
Associates LLC, to provide professional services for the completion of a comprehensive, city-wide,
Classification study.
i. Presentation, possible action and discussion to authorize additional expenditures of $700,000 for
the purchase of diesel fuel and gasoline with Brenco Marketing bringing the total annual estimated
expenditures to $1,967,340.00.
j. Presentation, possible action and discussion on a decision to authorize additional expenditures up
to $60,000 for the purchase of automobile parts with NAPA Automotive.
k. Discussion and possible action to authorize additional funds for professional services from
Bickerstaff, Heath, Delgado & Acosta, LLP. for the Brazos Valley Solid Waste Management
Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in the amount of
$75,000.00 for total funds of $150,000.00. Approval by the Council of this request will ratify an
additional $48,783.63 expended and provide funds for additional legal costs associated with this
project.
l. Discussion and possible action to authorize additional funds for professional services from
Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC. for the Brazos Valley Solid Waste
Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in
the amount of $75,000.00 for total funds of $125,000.00. Approval by the Council of this request
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Wednesday, August 6, 2008
will ratify an additional $42,080.32 expended and provide funds for additional legal costs associated
with this project.
m. Presentation, discussion and possible action regarding award of bid #08-82 to Knife River to
provide Type D Hot Mix Asphalt for the maintenance of streets for a three month period in an
amount not to exceed $181,500.00 ($60.50 per ton). A secondary contract is requested for the
provision of this material by the second bidder, Brazos Valley Services, in an amount not to exceed
$60,000.00 ($80.00 per ton) only in emergency situations when Knife River is unable to provide
material.
n. Presentation, possible action, and discussion on consideration of an ordinance amending Chapter
10, “Traffic Code,” to change the posted speed limit on sections of FM 60.
o. Presentation, possible action, and discussion on a Professional Services Contract with Jacobs
Engineering, Inc., in the amount of $82,725, for construction inspection services on the Memorial
Cemetery construction project; and approval of a resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The
Mayor will recognize you to come forward to speak for or against the item. The speaker will state
their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to
signal thirty seconds remaining for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register
with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor
will recognize individuals who wish to come forward to speak for or against the item. The speaker
will state their name and address for the record and allowed three minutes. A timer alarm will sound at
2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is
closed, there shall be no additional public comments. If Council needs additional information from the
general public, some limited comments may be allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official
minutes as being in support or opposition to an agenda item, the individual may complete the
registration form provided in the lobby by providing the name, address, and comments about a city
related subject. These comments will be referred to the City Council and City Manager.
1. Public hearing, presentation, possible action, and discussion on an ordinance amendment to
Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 2.4 Design
Review Board regarding membership.
2. Public hearing, presentation, possible action, and discussion on consideration of an ordinance
amending Chapter 10, “Traffic Code,” to remove parking on the north side of Cherry Street
between College Main and Tauber Street.
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Wednesday, August 6, 2008
3. Public hearing, presentation, possible action and discussion of an ordinance amending Chapter
10 “Traffic Code”, to remove parking along Dartmouth Street between Krenek Tap Road and
Harvey Mitchell Parkway (FM 2818).
4. Public hearing, presentation, possible action, and discussion on consideration of an ordinance
amending Chapter 10, “Traffic Code,” to restrict parking on the south side of Park Place
between Anderson Street and Holik Street.
5. Public hearing, presentation, possible action, and discussion on an ordinance amending to the
Comprehensive Land Use Plan from Single Family Residential Medium Density to Industrial /
R & D for 2.04 acres located at 3227 Rock Prairie Road West generally located south of the
Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road.
6. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 2.04
acres from A-O Agricultural Open to C-2 Commercial-Industrial for the property located at
3227 Rock Prairie Road West generally located south of the Williamsgate Subdivision and
2,000 feet west of the intersection with Wellborn Road.
7. Presentation, possible action, and discussion regarding an ordinance directing staff to prepare a
service plan and setting out public hearing dates and times for the annexation of 1.02 acres on
Rock Prairie Road West.
8. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating
and abandoning a 10-foot wide sanitary sewer easement, which is located on Lot 1, Block 1 of
The Lofts – Wolf Pen Creek Subdivision according to the plat recorded in Volume 8567, Page
278 of the Deed Records of Brazos County, Texas.
9. Presentation, possible action, and discussion on the first reading of a Franchise Agreement
Amendment to the Texas Commercial Waste, Recycling Franchise Agreement, regarding a rate
increase of $0.25 per household per month. The amendment will result in an increase from
$2.15 to $2.40 to the City for curbside recycling collection services.
10. Presentation, possible action, and discussion regarding Council selection of applicants to
Cemetery Committee and Historic Preservation Committee.
11. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will
be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas
will be held on the Wednesday, August 06, 2008 at 7:00 PM at the City Hall Council Chambers, 1101
Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
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City Council Regular Meeting Page 5
Wednesday, August 6, 2008
Posted this 1st day of August, 2008 at 5:00 pm.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the
City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and
correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station,
Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the
general public at all times. Said Notice and Agenda were posted on August 1, 2008 at 5:00 pm and
remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the
following date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2008.
By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2008.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-
3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are
broadcast live on Cable Access Channel 19.
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Item 2a
Minutes will
Be sent by email
And
Hard copy will be
Given to you at
Council meeting
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August 6, 2008
Consent Agenda Item No. 2b
Resolution to Approve Preliminary Official Statements
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on a resolution approving
Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of
College Station, Texas General Obligation Improvement Bonds, Series 2008" and "City of
College Station, Texas Certificates of Obligation, Series 2008" including selection of a date
for opening bids.
Recommendation(s): Council’s approval of the attached resolution accepting the
Preliminary Official Statements, with the Official Statements to be approved at the time of
the actual sale of the GOs, and COs on August 18, 2008.
Summary: On July 10, the City Council received a presentation from the City's Financial
Advisor Drew Masterson with First Southwest. Mr. Masterson made recommendations
regarding issuing Certificates of Obligation for utility projects rather than Utility Revenue
Bonds.
This is the next step in the process for the City to issue long term debt for capital projects.
The City Council is authorized to approve the issuance of Certificates of Obligation (COs)
after approving a resolution directing notices to be published of the intent to issue the COs
and General Obligation Bonds as approved by voters in an election held for that purpose.
The bond sales will occur on August 18, and at that time the City Council will consider the
ordinances authorizing the issuance of the General Obligation Bonds, and Certificates of
Obligation.
The City of College Station typically issues debt to fund various capital projects identified
and approved as a part of the annual budget. The City primarily uses three types of debt
instruments to fulfill those requirements:
1. General Obligation Bonds (GOBs) are based on the full faith and credit of the City
and are paid primarily through the debt service portion of the ad valorem tax
rate. GOBs are authorized by the voters and therefore the notice is provided in
the election process.
2. Utility Revenue Bonds (URBs) are backed by the revenues of the City's various
utilities and are issued as a business activity. These are typically only issued for
utility capital projects.
3. Certificates of Obligation (COs) normally include at least one additional revenue
stream such as utility revenues, but are considered to be much like GOBs and
therefore normally receive a rating similar to GOBs. Our policy for issuing CO's
allows more flexibility in their issue than GOBs, particularly when other revenues
are anticipated to assist in debt service.
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The General Obligation debt issue is planned to provide resources for street and traffic
signal projects, sidewalk improvements, hike and bike trails and parks and park facilities
improvements totaling $9,455,000.
The Certificates of Obligation debt issue is planned to provide resources for street projects,
municipal facility projects, parks and recreation projects, technology projects, cemetery
development projects, electric, water and wastewater improvements and debt issuance
costs totaling $26,440,000.
Budget & Financial Summary: Staff reviewed the impact of these debt issues on the
City's ability to meet debt service requirements and the effect they may have either on ad
valorem tax or utility rates. The recommendation to move forward with this issue will not
impact the ad valorem rate or the utility rates.
Attachments:
1. Use of Proceeds of General Obligation Bonds, and Certificates of Obligation.
2. Resolution Approving Notices of Sale, Preliminary Official Statements and related
materials for the Sale of "City of College Station, Texas General Obligation
Improvements Bonds, Series 2008", and "City of College Station, Texas Certificates
of Obligation, Series 2008” including selection of a date for opening bids.
3. Preliminary Official Statement dated August 2008, General Obligation bonds, Series
2008 and Certificates of Obligation, Series 2008. (Available in City Secretary's
Office)
4. Notice of Sale and Bidding Instructions, General Obligation Bonds, Series 2008.
5. Notice of Sale and Bidding Instructions, Certificates of Obligation, Series 2008.
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Proposed 2008 Debt Issue
General Obligation Bonds
Northgate Street Rehab 1,304,000$
Sidewalk Improvements 100,000
Hike and Bike Trails 600,000
Barron Road Rehab 1,000,000
Oversize Participation 540,000
Rock Prairie Rd Widening 1,969,000
W.D. Fitch Widening 3,300,000
Streets Total 8,813,000$
New Traffic Signal Projects 502,000
Traffic System Safety Improvements 100,000
Traffic Total 602,000$
Park Improvements 40,000
Parks Total 40,000$
GOB Total 9,455,000$
Certificates of Obligation
New Cemetery Development 6,748,000$
Municipal Facility Improvements 250,000
Wireless Infrastructure 200,000
General Govt Total 7,198,000$
Adamson Pool House 900,000$
Thomas Pool House 330,000
Southwood Athletic Field Lights 197,000
Parks Total 1,427,000$
W.D. Fitch Widening 1,000,000$
Eagle Avenue Extension 800,000
Streets Total 1,800,000$
Electric Meeting/Training Facility 2,250,000$
Electric Distribution Line Extensions & Conversions 1,100,000
Electrical Substation Transformer 1,200,000
Substation Transmission/Distribution 2,150,000
Electric Projects 6,700,000$
College Park/Breezy Heights 1,500,000$
South Knoll/The Glade 1,600,000
Tauber and Stasney 100,000
Land Acquisition - Wells 3,100,000
W. D. Fitch East (Area 6) 600,000
Water Projects 6,900,000$
College Park/Breezy Heights 1,200,000$
South Knoll/The Glade 1,000,000
Wastewater Projects 2,200,000$
Estimated Debt Issuance Costs 215,000$
Certificates of Obligation Total 26,440,000$
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NOTICE OF SALE
AND
BIDDING INSTRUCTIONS
ON
$9,455,000
CITY OF COLLEGE STATION, TEXAS
(a Home Rule City located in Brazos County, Texas)
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008
SEALED BIDS DUE MONDAY, AUGUST 18, 2008, AT 11:00 A.M., CDST
THE BONDS WILL NOT BE DESIGNATED AS “QUALIFIED TAX-EXEMPT OBLIGATIONS”
FOR FINANCIAL INSTITUTIONS.
THE SALE
BONDS OFFERED FOR SALE AT COMPETITIVE BIDDING
The City of College Station, Texas (the “City”) is offering for sale its $9,455,000 General Obligation Improvement Bonds, Series
2008 (the “Bonds”). Bidders may submit bids for the Bonds by any of the following methods:
(1) Deliver bids directly to the City as described below in “Bids Delivered to the City;”
(2) Submit bids electronically as described below in “Electronic Bidding Procedures;” or
(3) Submit bids by telephone or facsimile as described below in “Bids by Telephone or Facsimile.”
BIDS DELIVERED TO THE CITY
Sealed bids, plainly marked “Bid for Bonds,” should be addressed to “Mayor and City Council, City of College Station, Texas,”
and delivered in care of Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, prior
to 11:00 A.M., CDST, on the date of the bid opening. All bids must be submitted on the Official Bid Form, without alteration or
interlineation.
ELECTRONIC BIDDING PROCEDURES
Any prospective bidder that intends to submit an electronic bid must submit its electronic bid through the facilities of the Parity
Electronic Bid Submission System (“PARITY”). Subscription to the i-Deal LLC's BIDCOMP Competitive Bidding System is
required in order to submit an electronic bid. The City will neither confirm any subscription nor be responsible for the failure of
any prospective bidder to subscribe. Bidders submitting an electronic bid shall not be required to submit Official Bid Forms
in the form attached to this Notice of Sale.
An electronic bid made through the facilities of PARITY shall be deemed an irrevocable offer to purchase the Bonds on the terms
provided in this Notice of Sale, and shall be binding upon the bidder as if made by a signed, sealed bid delivered to the City. The
City shall not be responsible for any malfunction or mistake made by, or as a result of the use of the facilities of, PARITY, the
use of such facilities being the sole risk of the prospective bidder.
If any provisions of this Notice of Sale shall conflict with information provided by PARITY as the approved provider of
electronic bidding services, this Notice of Sale shall control. Further information about BIDCOMP/PARITY, including
any fee charged, may be obtained from BIDCOMP/PARITY Customer Support, 40 W. 23rd Street, 5th Floor, New York,
New York 10010, telephone: (212) 404-4102.
For purposes of both the written sealed bid process and the electronic bidding process, the time as maintained by i-Deal shall
constitute the official time. For information purposes only, bidders are requested to state in their electronic bids the true
interest cost to the City, as described under “Basis of Award” below. All electronic bids shall be deemed to incorporate
the provisions of this Notice of Sale and the Official Bid Form.
BIDS BY TELEPHONE OR FACSIMILE
Bidders must submit, on or before Monday, August 18, 2008, two signed Official Bid Forms plus an envelope marked as
described above to Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, and submit
their bid by telephone or facsimile on the date of the sale.
Telephone bids will be accepted at (713) 654-8654, between 10:00 A.M. and 10:45 A.M., CDST.
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Facsimile bids must be received between 10:00 A.M. and 11:00 A.M., CDST on the date of the sale at (713) 654-8658, attention
Drew Masterson.
The City and First Southwest Company are not responsible if such telephone or facsimile numbers are busy which prevents a bid
or bids from being submitted on a timely basis. First Southwest Company will not be responsible for submitting any bids
received after the above deadlines. The City and First Southwest Company assume no responsibility or liability with respect to
any irregularities associated with the submission of bids if telephone or facsimile options are exercised.
PLACE AND TIME OF BID OPENING
The bids for the Bonds will be publicly opened and read in the office of First Southwest Company, Financial Advisor to the City,
1021 Main Street, Suite 2200, Houston, Texas 77002, at 11:00 A.M. CDST,Monday, August 18, 2008.
AWARD OF THE BONDS
The City Council will take action to award the Bonds (or reject all bids) at a meeting scheduled to convene at 7:00 P.M., CDST,
on the date of the bid opening, and adopt an ordinance authorizing the Bonds and approving the Official Statement (the
“Ordinance”).
THE BONDS
DESCRIPTION . . . The Bonds will be dated September 1, 2008 (the “Dated Date”). Interest will accrue from the Dated Date and will
be due on February 15, 2009, and each August 15 and February 15 and thereafter until the earlier of maturity or prior redemption.
The Bonds will be issued only in fully registered form in any integral multiple of $5,000 for any one maturity. The Bonds will
mature on February 15 in each year as follows:
MATURITY SCHEDULE
Principal Principal
Year Amount Year Amount
2009 1,320,000 $ 2019 410,000 $
2010 265,000 2020 435,000
2011 275,000 2021 455,000
2012 290,000 2022 480,000
2013 305,000 2023 505,000
2014 320,000 2024 530,000
2015 340,000 2025 555,000
2016 355,000 2026 585,000
2017 375,000 2027 615,000
2018 395,000 2028 645,000
OPTIONAL REDEMPTION . . . The City reserves the right, at its option, to redeem Bonds having stated maturities on and after
February 15, 2019, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2018, or
any date thereafter, at the par value thereof plus accrued interest to the date fixed for redemption.
SERIAL BONDS AND/OR TERM BONDS . . . Bidders may provide that all of the Bonds be issued as serial bonds or may provide that
any two or more consecutive annual principal amounts be combined into one or more term bonds.
MANDATORY SINKING FUND REDEMPTION . . . If the successful bidder elects to alter the Maturity Schedule reflected above and
convert principal amounts of the Serial Bonds into “Term Bonds,” such “Term Bonds” shall be subject to mandatory redemption on
the first February 15 next following the last maturity for Serial Bonds, and annually thereafter on each February 15 until the stated
maturity for the Term Bonds at the redemption price of par plus accrued interest to the date of redemption. The principal amounts of
the Term Bonds to be redeemed on each mandatory redemption date shall be the principal amounts that would have been due and
payable in the Maturity Schedule shown above had no designation of such maturities as Term Bonds occurred. At least thirty (30)
days prior to each mandatory redemption date, the Paying Agent/Registrar shall select by lot the Term Bonds to be redeemed and
cause a notice of redemption to be given in the manner provided in the Official Statement.
The principal amount of the Term Bonds required to be redeemed pursuant to the operation of such mandatory redemption
provisions may be reduced, at the option of the City, by the principal amount of the Term Bonds of the same maturity which at least
fifty (50) days prior to a mandatory redemption date (i) shall have been acquired by the City at a price not exceeding the principal
amount of such Term Bonds plus accrued interest to the date of purchase and delivered to the Paying Agent/Registrar for
cancellation or (ii) shall have been redeemed pursuant to the optional redemption provisions and not theretofore credited against a
mandatory redemption requirement.
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BOOK-ENTRY-ONLY SYSTEM . . . The City intends to utilize the Book-Entry-Only System of The Depository Trust Company
(“DTC”). See “THE OBLIGATIONS - BOOK-ENTRY-ONLY SYSTEM” in the Official Statement.
PAYING AGENT/REGISTRAR . . . The initial Paying Agent/Registrar shall be The Bank of New York Mellon Trust Company,
N.A., Dallas, Texas. See “THE OBLIGATIONS - PAYING AGENT/REGISTRAR” in the Official Statement.
SOURCE OF PAYMENT . . . The Bonds constitute direct obligations of the City, payable from the levy and collection of a direct and
continuing ad valorem tax, within the limits prescribed by law, on all taxable property located within the City.
Further details regarding the Bonds are set forth in the Official Statement.
CONDITIONS OF THE SALE
TYPE OF BIDS AND INTEREST RATES . . . The Bonds will be sold in one block on an “All or None” basis, and at a price of not less
than their par value plus accrued interest from date of the Bonds to the date of delivery of the Bonds. A premium bid in excess of
0.5% of the par amount of the Bonds will not be accepted. Bidders are invited to name the rate(s) of interest to be borne by the
Bonds, provided that each rate bid must be in a multiple of 1/8 of 1% or 1/100 of 1% and the net effective interest rate must not
exceed 15%. The highest rate bid may not exceed the lowest rate bid by more than 2% in rate. Using the interest rate established
for the February 15, 2018 maturity as the base year, interest rates for successive maturities shall be structured in ascending order
such that for each succeeding maturity, rates shall be equal to or greater than the interest rate for the maturity of the preceding
year. All Bonds of one maturity must bear one and the same rate. No bids involving supplemental interest rates will be
considered. Each bidder shall state in the bid the true interest cost which shall be considered informative only and not as a part of
the bid.
BASIS FOR AWARD . . . The sale of the Bonds will be awarded to the bidder making a bid that conforms to the specifications
herein and which produces the lowest True Interest Cost rate to the City. The True Interest Cost rate is that rate which, when
used to compute the total present value as of the Dated Date of all debt service payments on the Bonds on the basis of semi-
annual compounding, produces an amount equal to the sum of the par value of the Bonds plus any premium bid, if any (but not
interest accrued from the Dated Date to the date of their delivery). In the event of a bidder's error in interest cost rate
calculations, the interest rates, and premium, if any, set forth in the Official Bid Form or electronically submitted bid form will be
considered as the intended bid.
GOOD FAITH DEPOSIT . . . A Good Faith Deposit, payable to the “City of College Station, Texas,” in the amount of $189,100.00 is
required. Such Good Faith Deposit shall be a bank cashier's check or certified check, which is to be retained uncashed by the City
pending the Initial Purchaser's compliance with the terms of the bid and the Notice of Sale and Bidding Instructions. The Good Faith
Deposit may accompany the Official Bid Form or electronically submitted bid form, or it may be submitted separately. If submitted
separately, it shall be made available to the City prior to the opening of the bids, and shall be accompanied by instructions from the
bank on which drawn which authorize its use as a Good Faith Deposit by the Initial Purchaser who shall be named in such
instructions. The Good Faith Deposit of the Initial Purchaser will be returned to the Initial Purchaser upon payment for the
Bonds. No interest will be allowed on the Good Faith Deposit. In the event the Initial Purchaser should fail or refuse to take up and
pay for the Bonds in accordance with the bid, then said check shall be cashed and accepted by the City as full and complete
liquidated damages. The checks accompanying bids other than the winning bid will be returned immediately after the bids are
opened, and an award of the Bonds has been made.
DELIVERY OF THE BONDS AND ACCOMPANYING DOCUMENTS
CUSIP NUMBERS . . . It is anticipated that CUSIP identification numbers will appear on the Bonds, but neither the failure to print or
type such number on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the Initial Purchaser
to accept delivery of and pay for the Bonds in accordance with the terms of this Notice of Sale and Bidding Instructions and the
terms of the Official Bid Form. All expenses in relation to the printing or typing of CUSIP numbers on the Bonds shall be paid by
the City; provided, however, that the CUSIP Service Bureau charge for the assignment of the numbers shall be the responsibility of
and shall be paid for by the Initial Purchaser.
DELIVERY OF BONDS . . . Initial delivery will be accomplished by the issuance of one bond for each maturity (also called the “Initial
Bonds”), either in typed or printed form, in the aggregate principal amount of $9,455,000, payable to the Initial Purchaser, signed by
the Mayor and City Secretary, approved by the Attorney General, and registered and manually signed by the Comptroller of Public
Accounts. Upon delivery of the Initial Bonds, they shall be immediately cancelled and one definitive Bond for each maturity will be
registered and delivered only to Cede & Co., and deposited with DTC in connection with DTC's Book-Entry-Only System. Delivery
will be at the principal office of the Paying Agent/Registrar. Payment for the Bonds must be made in immediately available funds
for unconditional credit to the City, or as otherwise directed by the City. The Initial Purchaser will be given six business days' notice
of the time fixed for delivery of the Bonds. It is anticipated that delivery of the Bonds can be made on or about September 23, 2008
and it is understood and agreed that the Initial Purchaser will accept delivery and make payment for the Bonds by 11:00 A.M.,
CDST, on September 23, 2008, or thereafter on the date the Bonds are tendered for delivery, up to and including October 21, 2008.
If for any reason the City is unable to make delivery on or before October 21, 2008, the City shall immediately contact the Initial
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Purchaser and offer to allow the Initial Purchaser to extend its offer for an additional thirty days. If the Initial Purchaser does not
elect to extend its offer within six days thereafter, then its Good Faith Deposit will be returned, and both the City and the Initial
Purchaser shall be relieved of any further obligation. In no event shall the City be liable for any damages by reason of its failure to
deliver the Bonds, provided such failure is due to circumstances beyond the City's reasonable control.
CONDITIONS TO DELIVERY . . . The obligation of the Initial Purchaser to take up and pay for the Bonds is subject to the Initial
Purchaser's receipt of (a) the legal opinion of McCall, Parkhurst & Horton L.L.P., Bond Counsel, Dallas, Texas, Bond Counsel for
the City (“Bond Counsel”), (b) the no-litigation certificate, and (c) the certification as to the Official Statement, all as further
described in the Official Statement.
In order to provide the City with information required to enable it to comply with certain conditions of the Internal Revenue Code of
1986 relating to the exemption of interest on the Bonds from the gross income of their owners, the Initial Purchaser will be required
to complete, execute, and deliver to the City (on or before the 6th business day prior to the delivery of the Bonds) a certification as to
their “issue price” substantially in the form and to the effect attached hereto or accompanying this Notice of Sale and Bidding
Instructions. In the event the successful bidder will not reoffer the Bonds for sale, such bond may be modified in a manner approved
by the City. In no event will the City fail to deliver the Bonds as a result of the Initial Purchaser's inability to sell a substantial
amount of the Bonds at a particular price prior to delivery. Each bidder, by submitting its bid, agrees to complete, execute, and
deliver such a certificate by the date of delivery of the Bonds, if its bid is accepted by the City. It will be the responsibility of the
Initial Purchaser to institute such syndicate reporting requirements to make such investigation, or otherwise to ascertain the facts
necessary to enable it to make such certification with reasonable certainty. Any questions concerning such certification should be
directed to Bond Counsel.
LEGAL OPINIONS . . . The Bonds are offered when, as and if issued, subject to the approval of the Attorney General of the State
of Texas. Delivery of and payment for the Bonds is subject to the receipt by the Initial Purchaser of opinions of Bond Counsel, to
the effect that the Bonds are valid and binding obligations of the City and that the interest on the Bonds will be excludable from
gross income for federal income tax purposes under existing law, subject to the matters described under “TAX MATTERS” in
the Official Statement, including the alternative minimum tax on corporations. With respect to the transactions described in the
Official Statement, Bond Counsel represents only the City.
CHANGE IN TAX EXEMPT STATUS . . . .At any time before the Bonds are tendered for delivery, the Initial Purchaser may
withdraw its bid if the interest received by private holders on obligations of the same type and character shall be declared to be
includable in gross income under present federal income tax laws, either by ruling of the Internal Revenue Service or by a
decision of any Federal court, or shall be declared taxable or be required to be taken into account in computing any federal
income taxes, by the terms of any federal income tax law enacted subsequent to the date of this Notice of Sale and Bidding
Instructions.
GENERAL
FINANCIAL ADVISOR . . . First Southwest Company is employed as Financial Advisor to the City in connection with the issuance
of the Bonds. The Financial Advisor's fee for services rendered with respect to the sale of the Bonds is contingent upon the
issuance and delivery of the Bonds. First Southwest Company has agreed, in its Financial Advisory contract, not to bid for the
Bonds, either independently or as a member of a syndicate organized to submit a bid for the Bonds. First Southwest Company, in
its capacity as Financial Advisor, has relied on the opinion of Bond Counsel and has not verified and does not assume any
responsibility for the information, covenants and representations contained in any of the legal documents with respect to the
federal income tax status of the Bonds, or the possible impact of any present, pending or future actions taken by any legislative or
judicial bodies.
BLUE SKY LAWS . . . By submission of its bid, the Initial Purchaser represents that the sale of the Bonds in states other than Texas
will be made only pursuant to exemptions from registration or, where necessary, the Initial Purchaser will register the Bonds in
accordance with the securities law of the states in which the Bonds are offered or sold. The City agrees to cooperate with the
Initial Purchaser, at the Initial Purchaser's written request and expense, in registering the Bonds or obtaining an exemption from
registration in any state where such action is necessary, provided, however, that the City shall not be obligated to execute a
general or special consent to service of process in any such jurisdiction.
NOT AN OFFER TO SELL . . . This Notice of Sale and Bidding Instructions does not alone constitute an offer to sell the Bonds, but
is merely notice of the sale of the Bonds. The offer to sell the Bonds is being made by means of the Notice of Sale and Bidding
Instructions, the Official Bid Form and the Official Statement. Prospective purchasers are urged to carefully examine the Official
Statement to determine the investment quality of the Bonds.
ISSUANCE OF ADDITIONAL DEBT . . . Concurrently with the sale of the Bonds, the City is offering for sale its $26,440,000
Certificates of Obligation, Series 2008, which are secured in part by a pledge of ad valorem taxes. Thereafter, the City does not
anticipate the issuance of additional obligations payable from ad valorem taxes within the next 12 months.
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RATINGS . . . The presently outstanding tax supported debt of the City is rated “Aa3” by Moody's Investors Service (“Moody's”)
and “AA–” by Standard & Poor's Ratings Services, a Division of The McGraw-Hill Companies, Inc. (“S&P”). The City also has
other issues outstanding which are rated “Aaa” by Moody’s and “AAA” by S&P through insurance by various commercial
insurance companies. Applications for contract ratings on this issue have been made to Moody’s and S&P.
MUNICIPAL BOND INSURANCE . . . In the event the Bonds are qualified for municipal bond insurance, and the Initial Purchaser
desires to purchase such insurance, the cost therefor will be paid by the Initial Purchaser. Any fees to be paid to the rating
agencies as a result of said insurance will be paid by the City. It will be the responsibility of the Initial Purchaser to disclose the
existence of insurance, its terms and the effect thereof with respect to the reoffering of the Bonds.
THE OFFICIAL STATEMENT AND COMPLIANCE WITH SEC RULE 15C2-12 . . The City has prepared the accompanying Official
Statement and, for the limited purpose of complying with SEC Rule 15c2-12, deems such Official Statement to be final as of its
date within the meaning of such Rule for the purpose of review prior to bidding. To the best knowledge and belief of the City,
the Official Statement contains information, including financial information or operating data, concerning every entity,
enterprise, fund, account, or person that is material to an evaluation of the offering of the Bonds. Representations made and to be
made by the City concerning the absence of material misstatements and omissions in the Official Statement are addressed
elsewhere in this Notice of Sale and Bidding Instructions and in the Official Statement.
The City will furnish to the Initial Purchaser, or Initial Purchasers, acting through a designated senior representative, in
accordance with instructions received from the Initial Purchaser(s), within seven (7) business days from the sale date an
aggregate of 150 copies of the Official Statement reflecting interest rates and other terms relating to the initial reoffering of the
Bonds. The cost of a reprinted Official Statement, if the Initial Purchaser(s) shall so elect, and the cost of any Official Statement
in excess of the number specified shall be prepared and distributed at the cost of the Initial Purchaser(s). The Initial Purchaser(s)
shall be responsible for providing in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the
close of the next business day after the award. Except as noted above, the City assumes no responsibility or obligation for the
distribution or delivery of any copies of the Official Statement in connection with the offering or reoffering of the Bonds.
CONTINUING DISCLOSURE AGREEMENT . . . The City will agree in the Ordinance to provide certain periodic information and
notices of material events in accordance with SEC Rule 15c2-12, as described in the Official Statement under “Continuing
Disclosure of Information”. The Initial Purchaser(s’) obligation to accept and pay for the Bonds is conditioned upon delivery to
the Initial Purchaser(s) or (their) agent of a certified copy of the Ordinance containing the agreement described under such
heading.
COMPLIANCE WITH PRIOR UNDERTAKINGS . . . During the last five years, the City has complied in all material respects with all
continuing disclosure agreements made by it in accordance with SEC Rule 15c2-12.
The City did not receive an invoice for debt service requirements due to the bondholders on August 15, 2003 for the Certificates
of Obligation, Series 2002, and thus did not make its payment timely. Upon notification of the error, the City wired the required
funds to the paying agent on August 22, 2003. A notice of material event was filed. The City has taken remedial steps to ensure
that the reasons for the delay would not occur in the future.
ADDITIONAL COPIES OF NOTICE OF SALE, BID FORM AND OFFICIAL STATEMENT . . . A limited number of additional copies of
this Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement, as available over and above the
normal mailing, may be obtained at the offices of First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas
77002, Financial Advisor to the City.
The City Council has approved the form and content of the Notice of Sale and Bidding Instructions, the Official Bid Form and
Official Statement, and authorized the use thereof in its initial offering of the Bonds. On the date of the sale, the City Council
will, in the Ordinance authorizing the issuance of the Bonds, confirm its approval of the form and content of the Official
Statement, and any addenda, supplement or amendment thereto, and authorize its use in the reoffering of the Bonds by the Initial
Purchaser.
Mayor
City of College Station, Texas
ATTEST:
City Secretary
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OFFICIAL BID FORM
Honorable Mayor and City Council August 6, 2008
City of College Station, Texas
Members of the City Council:
Reference is made to your Official Statement and Notice of Sale and Bidding Instructions, dated August 6, 2008 of $9,455,000 CITY
OF COLLEGE STATION, TEXAS GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2008 (the "Bonds"), both of
which constitute a part hereof.
For your legally issued Bonds, as described in said Notice of Sale and Bidding Instructions and Official Statement, we will pay you
par and accrued interest from date of issue to date of delivery to us, plus a cash premium of $ for Bonds maturing
and bearing interest as follows:
Maturity Interest Maturity Interest
Feb 15 Principal Rate Feb 15 Principal Rate
2009 1,320,000 $ % 2019 410,000 $ %
2010 265,000 2020 435,000
2011 275,000 2021 455,000
2012 290,000 2022 480,000
2013 305,000 2023 505,000
2014 320,000 2024 530,000
2015 340,000 2025 555,000
2016 355,000 2026 585,000
2017 375,000 2027 615,000
2018 395,000 2028 645,000
Of the principal maturities set forth in the table above, term bonds have been created as indicated in the following table (which
may include multiple term bonds, one term bond or no term bond if none is indicated). For those years which have been
combined into a term bond, the principal amount shown in the table above shall be the mandatory sinking fund redemption
amounts in such years except that the amount shown in the year of the term bond maturity date shall mature in such year. The
term bonds created are as follows:
Year of Principal
Term Bond First Mandatory Amount of Interest
Maturity Date Redemption Term Bond Rate
$ %
$ %
$ %
$ %
Our calculation (which is not a part of this bid) of the interest cost from the above is:
TRUE INTEREST COST %
We are having the Bonds of the following maturities ________________ insured by ______________________________ at a
premium of $______________, said premium to be paid by the Initial Purchaser. Any fees to be paid to the rating agencies
as a result of said insurance will be paid by the City.
The Initial Bonds shall be registered in the name of ________________________________, which will, upon payment for the
Bonds, be cancelled by the Paying Agent/Registrar. The Bonds will then be registered in the name of Cede & Co. (DTC's
partnership nominee), under the Book-Entry-Only System.
A bank cashier's check or certified check of the Bank, , in the amount of
$189,100.00, which represents our Good Faith Deposit (is attached hereto) or (has been made available to you prior to the opening of
this bid), and is submitted in accordance with the terms as set forth in the Official Statement and Notice of Sale and Bidding
Instructions.
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We agree to accept delivery of the Bonds utilizing the Book-Entry-Only System through DTC and make payment for the Initial
Bonds in immediately available funds at The Bank of New York Mellon Trust Company, N.A., Dallas, Texas, not later than 11:00
A.M., CDST, on Tuesday, September 23, 2008 or thereafter on the date the Bonds are tendered for delivery, pursuant to the terms set
forth in the Notice of Sale and Bidding Instructions. It will be the obligation of the Initial Purchaser of the Bonds to complete the
DTC Eligibility Questionnaire.
The undersigned agrees to complete, execute, and deliver to the City, at least six business days prior to delivery of the Bonds, a
certificate relating to the “issue price” of the Bonds in the form and to the effect accompanying the Notice of Sale and Bidding
Instructions, with such changes thereto as may be acceptable to the City.
We agree to provide in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the close of the
next business day after the award.
Respectfully submitted, Syndicate Members:
Name of Underwriter or Manager
Authorized Representative
Phone Number
Signature
ACCEPTANCE CLAUSE
The above and foregoing bid is hereby in all things accepted by the City of College Station, Texas, subject to and in accordance with
the Notice of Sale and Bidding Instructions, this the _____ day of _________, 2008.
ATTEST:
Mayor
City of College Station, Texas
City Secretary
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ISSUE PRICE CERTIFICATE
The undersigned hereby certifies with respect to the sale of CITY OF COLLEGE STATION, TEXAS GENERAL
OBLIGATION IMPROVEMENT BONDS, SERIES 2008 (the “Bonds”), issued in aggregate principal amount of $9,455,000, as
follows:
1. The undersigned is the underwriter or the manager of the syndicate of underwriters which has purchased the Bonds from the
City of College Station, Texas (the “Issuer”) at competitive sale.
2. The undersigned and/or one or more other members of the underwriting syndicate, if any, have made a bona fide offering to
the public of the Bonds of each maturity at the respective prices set forth below.
3. The initial offering price (expressed as a percentage of principal amount or yield and exclusive of accrued interest) for the
Bonds of each maturity at which a substantial amount of the Bonds of such maturity was sold to the public is as set forth
below:
Initial Initial
Due Offering Due Offering
Principal Feb 15 Price Principal Feb 15 Price
1,320,000 $ 2009 % 410,000 $ 2019 %
265,000 2010 435,000 2020
275,000 2011 455,000 2021
290,000 2012 480,000 2022
305,000 2013 505,000 2023
320,000 2014 530,000 2024
340,000 2015 555,000 2025
355,000 2016 585,000 2026
375,000 2017 615,000 2027
395,000 2018 645,000 2028
4. The term “public,” as used herein, means persons other than bondhouses, brokers, dealers, and similar persons or
organizations acting in the capacity of underwriters or wholesalers.
5. The offering prices described above reflect current market prices at the time of such sales.
6. The undersigned and/or one or more other members of the underwriting syndicate, as the case may be, (have)(have not)
purchased bond insurance for the Bonds. The bond insurance, if any, has been purchased from ________________________
(the “Insurer”) for a premium cost of $____________________ (net of any nonguarantee cost, e.g., rating agency fees). The
amount of such cost is set forth in the Insurer's commitment and is separately stated from all other fees or charges payable to the
Insurer. The premium does not exceed a reasonable charge for the transfer of credit risk taking into account payments charged by
guarantors in comparable transactions (including transactions in which a guarantor has no involvement other than as a guarantor).
The present value of the debt service savings expected to be realized as a result of such insurance, discounted at a rate equal to
the yield on the Bonds which results after recovery of the insurance premium, exceeds the present value of the bond insurance
premium.
7. The undersigned understands that the statements made herein will be relied upon by the Issuer in its effort to comply with the
conditions imposed by the Internal Revenue Code of 1986, as amended, on the excludability of interest on the Bonds from the
gross income of their owners.
EXECUTED and DELIVERED this day of , 2008.
(Name of Underwriter or Manager)
By
(Title)
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NOTICE OF SALE
AND
BIDDING INSTRUCTIONS
ON
$26,440,000
CITY OF COLLEGE STATION, TEXAS
(a Home Rule City located in Brazos County, Texas)
CERTIFICATES OF OBLIGATION, SERIES 2008
SEALED BIDS DUE MONDAY, AUGUST 18, 2008, AT 11:00 A.M., CDST
THE CERTIFICATES WILL NOT BE DESIGNATED AS “QUALIFIED TAX-EXEMPT OBLIGATIONS”
FOR FINANCIAL INSTITUTIONS.
THE SALE
CERTIFICATES OFFERED FOR SALE AT COMPETITIVE BIDDING
The City of College Station, Texas (the “City”) is offering for sale its $26,440,000 Certificates of Obligation, Series 2008 (the
“Certificates”). Bidders may submit bids for the Certificates by any of the following methods:
(1) Deliver bids directly to the City as described below in “Bids Delivered to the City;”
(2) Submit bids electronically as described below in “Electronic Bidding Procedures;” or
(3) Submit bids by telephone or facsimile as described below in “Bids by Telephone or Facsimile.”
BIDS DELIVERED TO THE CITY
Sealed bids, plainly marked “Bid for Certificates,” should be addressed to “Mayor and City Council, City of College Station,
Texas,” and delivered in care of Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas
77002, prior to 11:00 A.M., CDST, on the date of the bid opening. All bids must be submitted on the Official Bid Form, without
alteration or interlineation.
ELECTRONIC BIDDING PROCEDURES
Any prospective bidder that intends to submit an electronic bid must submit its electronic bid through the facilities of the Parity
Electronic Bid Submission System (“PARITY”). Subscription to the i-Deal LLC's BIDCOMP Competitive Bidding System is
required in order to submit an electronic bid. The City will neither confirm any subscription nor be responsible for the failure of
any prospective bidder to subscribe. Bidders submitting an electronic bid shall not be required to submit Official Bid Forms
in the form attached to this Notice of Sale.
An electronic bid made through the facilities of PARITY shall be deemed an irrevocable offer to purchase the Certificates on the
terms provided in this Notice of Sale, and shall be binding upon the bidder as if made by a signed, sealed bid delivered to the
City. The City shall not be responsible for any malfunction or mistake made by, or as a result of the use of the facilities of,
PARITY, the use of such facilities being the sole risk of the prospective bidder.
If any provisions of this Notice of Sale shall conflict with information provided by PARITY as the approved provider of
electronic bidding services, this Notice of Sale shall control. Further information about BIDCOMP/PARITY, including
any fee charged, may be obtained from BIDCOMP/PARITY Customer Support, 40 W. 23rd Street, 5th Floor, New York,
New York 10010, telephone: (212) 404-4102.
For purposes of both the written sealed bid process and the electronic bidding process, the time as maintained by i-Deal shall
constitute the official time. For information purposes only, bidders are requested to state in their electronic bids the true
interest cost to the City, as described under “Basis of Award” below. All electronic bids shall be deemed to incorporate
the provisions of this Notice of Sale and the Official Bid Form.
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BIDS BY TELEPHONE OR FACSIMILE
Bidders must submit, on or before Monday, August 18, 2008, two signed Official Bid Forms plus an envelope marked as
described above to Drew Masterson, First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas 77002, and submit
their bid by telephone or facsimile on the date of the sale.
Telephone bids will be accepted at (713) 654-8654, between 10:00 A.M. and 10:45 A.M., CDST.
Facsimile bids must be received between 10:00 A.M. and 11:00 A.M., CDST on the date of the sale at (713) 654-8658, attention
Drew Masterson.
The City and First Southwest Company are not responsible if such telephone or facsimile numbers are busy which prevents a bid
or bids from being submitted on a timely basis. First Southwest Company will not be responsible for submitting any bids
received after the above deadlines. The City and First Southwest Company assume no responsibility or liability with respect to
any irregularities associated with the submission of bids if telephone or facsimile options are exercised.
PLACE AND TIME OF BID OPENING
The bids for the Certificates will be publicly opened and read in the office of First Southwest Company, Financial Advisor to the
City, 1021 Main Street, Suite 2200, Houston, Texas 77002, at 11:00 A.M. CDST,Monday, August 18, 2008.
AWARD OF THE CERTIFICATES
The City Council will take action to award the Certificates (or reject all bids) at a meeting scheduled to convene at 7:00 P.M.,
CDST, on the date of the bid opening, and adopt an ordinance authorizing the Certificates and approving the Official Statement
(the “Ordinance”).
THE CERTIFICATES
DESCRIPTION . . . The Certificates will be dated September 1, 2008 (the “Dated Date”). Interest will accrue from the Dated Date and
will be due on February 15, 2009, and each August 15 and February 15 and thereafter until the earlier of maturity or prior
redemption. The Certificates will be issued only in fully registered form in any integral multiple of $5,000 for any one maturity. The
Certificates will mature on February 15 in each year as follows:
MATURITY SCHEDULE
Principal Principal
Year Amount Year Amount
2009 1,915,000 $ 2019 1,235,000 $
2010 810,000 2020 1,300,000
2011 860,000 2021 1,360,000
2012 900,000 2022 1,435,000
2013 945,000 2023 1,510,000
2014 995,000 2024 1,585,000
2015 1,045,000 2025 1,670,000
2016 1,060,000 2026 1,750,000
2017 1,115,000 2027 1,845,000
2018 1,170,000 2028 1,935,000
OPTIONAL REDEMPTION . . . The City reserves the right, at its option, to redeem Certificates having stated maturities on and
after February 15, 2019, in whole or in part in principal amounts of $5,000 or any integral multiple thereof, on February 15, 2018,
or any date thereafter, at the par value thereof plus accrued interest to the date fixed for redemption.
SERIAL CERTIFICATES AND/OR TERM CERTIFICATES . . . Bidders may provide that all of the Certificates be issued as serial
certificates or may provide that any two or more consecutive annual principal amounts be combined into one or more term
certificates.
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MANDATORY SINKING FUND REDEMPTION . . . If the successful bidder elects to alter the Maturity Schedule reflected above and
convert principal amounts of the Serial Certificates into “Term Certificates,” such “Term Certificates” shall be subject to mandatory
redemption on the first February 15 next following the last maturity for Serial Certificates, and annually thereafter on each February
15 until the stated maturity for the Term Certificates at the redemption price of par plus accrued interest to the date of redemption.
The principal amounts of the Term Certificates to be redeemed on each mandatory redemption date shall be the principal amounts
that would have been due and payable in the Maturity Schedule shown above had no designation of such maturities as Term
Certificates occurred. At least thirty (30) days prior to each mandatory redemption date, the Paying Agent/Registrar shall select by
lot the Term Certificates to be redeemed and cause a notice of redemption to be given in the manner provided in the Official
Statement.
The principal amount of the Term Certificates required to be redeemed pursuant to the operation of such mandatory redemption
provisions may be reduced, at the option of the City, by the principal amount of the Term Certificates of the same maturity which at
least fifty (50) days prior to a mandatory redemption date (i) shall have been acquired by the City at a price not exceeding the
principal amount of such Term Certificates plus accrued interest to the date of purchase and delivered to the Paying Agent/Registrar
for cancellation or (ii) shall have been redeemed pursuant to the optional redemption provisions and not theretofore credited against a
mandatory redemption requirement.
BOOK-ENTRY-ONLY SYSTEM . . . The City intends to utilize the Book-Entry-Only System of The Depository Trust Company
(“DTC”). See “THE OBLIGATIONS - BOOK-ENTRY-ONLY SYSTEM” in the Official Statement.
PAYING AGENT/REGISTRAR . . . The initial Paying Agent/Registrar shall be The Bank of New York Mellon Trust Company,
N.A., Dallas, Texas. See “THE OBLIGATIONS - PAYING AGENT/REGISTRAR” in the Official Statement.
SOURCE OF PAYMENT . . . The Certificates constitute direct obligations of the City, payable from a combination of (i) the levy and
collection of a direct and continuing ad valorem tax, within the limits prescribed by law, on all taxable property located within the
City, and (ii) a subordinate lien on and pledge of $1,000 of the surplus revenues derived from the City’s combined utility system.
Further details regarding the Certificates are set forth in the Official Statement.
CONDITIONS OF THE SALE
TYPE OF BIDS AND INTEREST RATES . . . The Certificates will be sold in one block on an “All or None” basis, and at a price of
not less than their par value plus accrued interest from date of the Certificates to the date of delivery of the Certificates. A
premium bid in excess of 0.5% of the par amount of the Certificates will not be accepted. Bidders are invited to name the rate(s)
of interest to be borne by the Certificates, provided that each rate bid must be in a multiple of 1/8 of 1% or 1/100 of 1% and the
net effective interest rate must not exceed 15%. The highest rate bid may not exceed the lowest rate bid by more than 2% in rate.
Using the interest rate established for the February 15, 2018 maturity as the base year, interest rates for successive maturities
shall be structured in ascending order such that for each succeeding maturity, rates shall be equal to or greater than the interest
rate for the maturity of the preceding year. All Certificates of one maturity must bear one and the same rate. No bids involving
supplemental interest rates will be considered. Each bidder shall state in the bid the true interest cost which shall be considered
informative only and not as a part of the bid.
BASIS FOR AWARD . . . The sale of the Certificates will be awarded to the bidder making a bid that conforms to the specifications
herein and which produces the lowest True Interest Cost rate to the City. The True Interest Cost rate is that rate which, when
used to compute the total present value as of the Dated Date of all debt service payments on the Certificates on the basis of semi-
annual compounding, produces an amount equal to the sum of the par value of the Certificates plus any premium bid, if any (but
not interest accrued from the Dated Date to the date of their delivery). In the event of a bidder's error in interest cost rate
calculations, the interest rates, and premium, if any, set forth in the Official Bid Form or electronically submitted bid will be
considered as the intended bid.
GOOD FAITH DEPOSIT . . . A Good Faith Deposit, payable to the “City of College Station, Texas,” in the amount of $527,000.00 is
required. Such Good Faith Deposit shall be a bank cashier's check or certified check, which is to be retained uncashed by the City
pending the Initial Purchaser's compliance with the terms of the bid and the Notice of Sale and Bidding Instructions. The Good Faith
Deposit may accompany the Official Bid Form or electronically submitted bid, or it may be submitted separately. If submitted
separately, it shall be made available to the City prior to the opening of the bids, and shall be accompanied by instructions from the
bank on which drawn which authorize its use as a Good Faith Deposit by the Initial Purchaser who shall be named in such
instructions. The Good Faith Deposit of the Initial Purchaser will be returned to the Initial Purchaser upon payment for the
Certificates. No interest will be allowed on the Good Faith Deposit. In the event the Initial Purchaser should fail or refuse to take
up and pay for the Certificates in accordance with the bid, then said check shall be cashed and accepted by the City as full and
complete liquidated damages. The checks accompanying bids other than the winning bid will be returned immediately after the bids
are opened, and an award of the Certificates has been made.
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DELIVERY OF THE CERTIFICATES AND ACCOMPANYING DOCUMENTS
CUSIP NUMBERS . . . It is anticipated that CUSIP identification numbers will appear on the Certificates, but neither the failure to
print or type such number on any Certificate nor any error with respect thereto shall constitute cause for a failure or refusal by the
Initial Purchaser to accept delivery of and pay for the Certificates in accordance with the terms of this Notice of Sale and Bidding
Instructions and the terms of the Official Bid Form. All expenses in relation to the printing or typing of CUSIP numbers on the
Certificates shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the assignment of the numbers
shall be the responsibility of and shall be paid for by the Initial Purchaser.
DELIVERY OF CERTIFICATES . . . Initial delivery will be accomplished by the issuance of one certificate for each maturity (also
called the “Initial Certificates”), either in typed or printed form, in the aggregate principal amount of $26,440,000, payable to the
Initial Purchaser, signed by the Mayor and City Secretary, approved by the Attorney General, and registered and manually signed by
the Comptroller of Public Accounts. Upon delivery of the Initial Certificates, they shall be immediately cancelled and one definitive
Certificate for each maturity will be registered and delivered only to Cede & Co., and deposited with DTC in connection with DTC's
Book-Entry-Only System. Delivery will be at the principal office of the Paying Agent/Registrar. Payment for the Certificates must
be made in immediately available funds for unconditional credit to the City, or as otherwise directed by the City. The Initial
Purchaser will be given six business days' notice of the time fixed for delivery of the Certificates. It is anticipated that delivery of the
Certificates can be made on or about September 23, 2008 and it is understood and agreed that the Initial Purchaser will accept
delivery and make payment for the Certificates by 11:00 A.M., CDST, on September 23, 2008, or thereafter on the date the
Certificates are tendered for delivery, up to and including October 21, 2008. If for any reason the City is unable to make delivery on
or before October 21, 2008, the City shall immediately contact the Initial Purchaser and offer to allow the Initial Purchaser to extend
its offer for an additional thirty days. If the Initial Purchaser does not elect to extend its offer within six days thereafter, then its Good
Faith Deposit will be returned, and both the City and the Initial Purchaser shall be relieved of any further obligation. In no event
shall the City be liable for any damages by reason of its failure to deliver the Certificates, provided such failure is due to
circumstances beyond the City's reasonable control.
CONDITIONS TO DELIVERY . . . The obligation of the Initial Purchaser to take up and pay for the Certificates is subject to the Initial
Purchaser's receipt of (a) the legal opinion of McCall, Parkhurst & Horton L.L.P., Bond Counsel, Dallas, Texas, Bond Counsel for
the City (“Bond Counsel”), (b) the no-litigation certificate, and (c) the certification as to the Official Statement, all as further
described in the Official Statement.
In order to provide the City with information required to enable it to comply with certain conditions of the Internal Revenue Code of
1986 relating to the exemption of interest on the Certificates from the gross income of their owners, the Initial Purchaser will be
required to complete, execute, and deliver to the City (on or before the 6th business day prior to the delivery of the Certificates) a
certification as to their “issue price” substantially in the form and to the effect attached hereto or accompanying this Notice of Sale
and Bidding Instructions. In the event the successful bidder will not reoffer the Certificates for sale, such certificate may be modified
in a manner approved by the City. In no event will the City fail to deliver the Certificates as a result of the Initial Purchaser's
inability to sell a substantial amount of the Certificates at a particular price prior to delivery. Each bidder, by submitting its
bid, agrees to complete, execute, and deliver such a certificate by the date of delivery of the Certificates, if its bid is accepted by the
City. It will be the responsibility of the Initial Purchaser to institute such syndicate reporting requirements to make such
investigation, or otherwise to ascertain the facts necessary to enable it to make such certification with reasonable certainty. Any
questions concerning such certification should be directed to Bond Counsel.
LEGAL OPINIONS . . . The Certificates are offered when, as and if issued, subject to the approval of the Attorney General of the
State of Texas. Delivery of and payment for the Certificates is subject to the receipt by the Initial Purchaser of opinions of Bond
Counsel, to the effect that the Certificates are valid and binding obligations of the City and that the interest on the Certificates
will be excludable from gross income for federal income tax purposes under existing law, subject to the matters described under
“TAX MATTERS” in the Official Statement, including the alternative minimum tax on corporations. With respect to the
transactions described in the Official Statement, Bond Counsel represents only the City.
CHANGE IN TAX EXEMPT STATUS . . . .At any time before the Certificates are tendered for delivery, the Initial Purchaser may
withdraw its bid if the interest received by private holders on obligations of the same type and character shall be declared to be
includable in gross income under present federal income tax laws, either by ruling of the Internal Revenue Service or by a
decision of any Federal court, or shall be declared taxable or be required to be taken into account in computing any federal
income taxes, by the terms of any federal income tax law enacted subsequent to the date of this Notice of Sale and Bidding
Instructions.
21
v
GENERAL
FINANCIAL ADVISOR . . . First Southwest Company is employed as Financial Advisor to the City in connection with the issuance
of the Certificates. The Financial Advisor's fee for services rendered with respect to the sale of the Certificates is contingent
upon the issuance and delivery of the Certificates. First Southwest Company has agreed, in its Financial Advisory contract, not
to bid for the Certificates, either independently or as a member of a syndicate organized to submit a bid for the Certificates. First
Southwest Company, in its capacity as Financial Advisor, has relied on the opinion of Bond Counsel and has not verified and
does not assume any responsibility for the information, covenants and representations contained in any of the legal documents
with respect to the federal income tax status of the Certificates, or the possible impact of any present, pending or future actions
taken by any legislative or judicial bodies.
BLUE SKY LAWS . . . By submission of its bid, the Initial Purchaser represents that the sale of the Certificates in states other than
Texas will be made only pursuant to exemptions from registration or, where necessary, the Initial Purchaser will register the
Certificates in accordance with the securities law of the states in which the Certificates are offered or sold. The City agrees to
cooperate with the Initial Purchaser, at the Initial Purchaser's written request and expense, in registering the Certificates or
obtaining an exemption from registration in any state where such action is necessary, provided, however, that the City shall not
be obligated to execute a general or special consent to service of process in any such jurisdiction.
NOT AN OFFER TO SELL . . . This Notice of Sale and Bidding Instructions does not alone constitute an offer to sell the
Certificates, but is merely notice of the sale of the Certificates. The offer to sell the Certificates is being made by means of the
Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement. Prospective purchasers are urged to
carefully examine the Official Statement to determine the investment quality of the Certificates.
ISSUANCE OF ADDITIONAL DEBT . . . Concurrently with the sale of the Certificates, the City is offering for sale its $9,455,000
General Obligation Improvement Bonds, Series 2008, which are secured by a pledge of ad valorem taxes. Thereafter, the City
does not anticipate the issuance of additional obligations payable from ad valorem taxes within the next 12 months.
RATINGS . . . The presently outstanding tax supported debt of the City is rated “Aa3” by Moody's Investors Service (“Moody's”)
and “AA–” by Standard & Poor's Ratings Services, a Division of The McGraw-Hill Companies, Inc. (“S&P”). The City also has
other issues outstanding which are rated “Aaa” by Moody’s and “AAA” by S&P through insurance by various commercial
insurance companies. Applications for contract ratings on this issue have been made to Moody’s and S&P.
MUNICIPAL BOND INSURANCE . . . In the event the Certificates are qualified for municipal bond insurance, and the Initial
Purchaser desires to purchase such insurance, the cost therefor will be paid by the Initial Purchaser. Any fees to be paid to the
rating agencies as a result of said insurance will be paid by the City. It will be the responsibility of the Initial Purchaser to
disclose the existence of insurance, its terms and the effect thereof with respect to the reoffering of the Certificates.
THE OFFICIAL STATEMENT AND COMPLIANCE WITH SEC RULE 15C2-12 . . The City has prepared the accompanying Official
Statement and, for the limited purpose of complying with SEC Rule 15c2-12, deems such Official Statement to be final as of its
date within the meaning of such Rule for the purpose of review prior to bidding. To the best knowledge and belief of the City,
the Official Statement contains information, including financial information or operating data, concerning every entity,
enterprise, fund, account, or person that is material to an evaluation of the offering of the Certificates. Representations made and
to be made by the City concerning the absence of material misstatements and omissions in the Official Statement are addressed
elsewhere in this Notice of Sale and Bidding Instructions and in the Official Statement.
The City will furnish to the Initial Purchaser, or Initial Purchasers, acting through a designated senior representative, in
accordance with instructions received from the Initial Purchaser(s), within seven (7) business days from the sale date an
aggregate of 150 copies of the Official Statement reflecting interest rates and other terms relating to the initial reoffering of the
Certificates. The cost of a reprinted Official Statement, if the Initial Purchaser(s) shall so elect, and the cost of any Official
Statement in excess of the number specified shall be prepared and distributed at the cost of the Initial Purchaser(s). The Initial
Purchaser(s) shall be responsible for providing in writing the initial reoffering prices and other terms, if any, to the Financial
Advisor by the close of the next business day after the award. Except as noted above, the City assumes no responsibility or
obligation for the distribution or delivery of any copies of the Official Statement in connection with the offering or reoffering of
the Certificates.
CONTINUING DISCLOSURE AGREEMENT . . . The City will agree in the Ordinance to provide certain periodic information and
notices of material events in accordance with SEC Rule 15c2-12, as described in the Official Statement under “Continuing
Disclosure of Information.” The Initial Purchaser(s’) obligation to accept and pay for the Certificates is conditioned upon
delivery to the Initial Purchaser(s) or (their) agent of a certified copy of the Ordinance containing the agreement described under
such heading.
22
vi
COMPLIANCE WITH PRIOR UNDERTAKINGS . . . During the last five years, the City has complied in all material respects with all
continuing disclosure agreements made by it in accordance with SEC Rule 15c2-12.
The City did not receive an invoice for debt service requirements due to the bondholders on August 15, 2003 for the Certificates
of Obligation, Series 2002, and thus did not make its payment timely. Upon notification of the error, the City wired the required
funds to the paying agent on August 22, 2003. A notice of material event was filed. The City has taken remedial steps to ensure
that the reasons for the delay would not occur in the future.
ADDITIONAL COPIES OF NOTICE OF SALE, BID FORM AND OFFICIAL STATEMENT . . . A limited number of additional copies of
this Notice of Sale and Bidding Instructions, the Official Bid Form and the Official Statement, as available over and above the
normal mailing, may be obtained at the offices of First Southwest Company, 1021 Main Street, Suite 2200, Houston, Texas
77002, Financial Advisor to the City.
The City Council has approved the form and content of the Notice of Sale and Bidding Instructions, the Official Bid Form and
Official Statement, and authorized the use thereof in its initial offering of the Certificates. On the date of the sale, the City
Council will, in the Ordinance authorizing the issuance of the Certificates, confirm its approval of the form and content of the
Official Statement, and any addenda, supplement or amendment thereto, and authorize its use in the reoffering of the Certificates
by the Initial Purchaser.
Mayor
City of College Station, Texas
ATTEST:
City Secretary
23
OFFICIAL BID FORM
Honorable Mayor and City Council August 6, 2008
City of College Station, Texas
Members of the City Council:
Reference is made to your Official Statement and Notice of Sale and Bidding Instructions, dated August 6, 2008 of $26,440,000
CITY OF COLLEGE STATION, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2008 (the "Certificates"), both of which
constitute a part hereof.
For your legally issued Certificates, as described in said Notice of Sale and Bidding Instructions and Official Statement, we will pay
you par and accrued interest from date of issue to date of delivery to us, plus a cash premium of $ for Certificates
maturing and bearing interest as follows:
Maturity Interest Maturity Interest
Feb 15 Principal Rate Feb 15 Principal Rate
2009 1,915,000 $ % 2019 1,235,000 $ %
2010 810,000 2020 1,300,000
2011 860,000 2021 1,360,000
2012 900,000 2022 1,435,000
2013 945,000 2023 1,510,000
2014 995,000 2024 1,585,000
2015 1,045,000 2025 1,670,000
2016 1,060,000 2026 1,750,000
2017 1,115,000 2027 1,845,000
2018 1,170,000 2028 1,935,000
Of the principal maturities set forth in the table above, term certificates have been created as indicated in the following table
(which may include multiple term certificates, one term certificate or no term certificate if none is indicated). For those years
which have been combined into a term certificate, the principal amount shown in the table above shall be the mandatory sinking
fund redemption amounts in such years except that the amount shown in the year of the term certificate maturity date shall
mature in such year. The term certificates created are as follows:
Year of Principal
Term Certificate First Mandatory Amount of Interest
Maturity Date Redemption Term Certificate Rate
$ %
$ %
$ %
$ %
Our calculation (which is not a part of this bid) of the interest cost from the above is:
TRUE INTEREST COST %
We are having the Certificates of the following maturities ________________ insured by ______________________________
at a premium of $______________, said premium to be paid by the Initial Purchaser. Any fees to be paid to the rating
agencies as a result of said insurance will be paid by the City.
The Initial Certificates shall be registered in the name of ________________________________, which will, upon payment for the
Certificates, be cancelled by the Paying Agent/Registrar. The Certificates will then be registered in the name of Cede & Co. (DTC's
partnership nominee), under the Book-Entry-Only System.
24
A bank cashier's check or certified check of the Bank, , in the amount of
$527,000.00, which represents our Good Faith Deposit (is attached hereto) or (has been made available to you prior to the opening of
this bid), and is submitted in accordance with the terms as set forth in the Official Statement and Notice of Sale and Bidding
Instructions.
We agree to accept delivery of the Certificates utilizing the Book-Entry-Only System through DTC and make payment for the Initial
Certificates in immediately available funds at The Bank of New York Mellon Trust Company, N.A., Dallas, Texas, not later than
11:00 A.M., CDST, onTuesday, September 23, 2008 or thereafter on the date the Certificates are tendered for delivery, pursuant to
the terms set forth in the Notice of Sale and Bidding Instructions. It will be the obligation of the Initial Purchaser of the
Certificates to complete the DTC Eligibility Questionnaire.
The undersigned agrees to complete, execute, and deliver to the City, at least six business days prior to delivery of the Certificates, a
certificate relating to the “issue price” of the Certificates in the form and to the effect accompanying the Notice of Sale and Bidding
Instructions, with such changes thereto as may be acceptable to the City.
We agree to provide in writing the initial reoffering prices and other terms, if any, to the Financial Advisor by the close of the
next business day after the award.
Respectfully submitted, Syndicate Members:
Name of Underwriter or Manager
Authorized Representative
Phone Number
Signature
ACCEPTANCE CLAUSE
The above and foregoing bid is hereby in all things accepted by the City of College Station, Texas, subject to and in accordance with
the Notice of Sale and Bidding Instructions, this the _____ day of _________, 2008.
ATTEST:
Mayor
City of College Station, Texas
City Secretary
25
ISSUE PRICE CERTIFICATE
The undersigned hereby certifies with respect to the sale of CITY OF COLLEGE STATION, TEXAS CERTIFICATES OF
OBLIGATION, SERIES 2008 (the “Certificates”), issued in aggregate principal amount of $26,440,000, as follows:
1. The undersigned is the underwriter or the manager of the syndicate of underwriters which has purchased the Certificates from
the City of College Station, Texas (the “Issuer”) at competitive sale.
2. The undersigned and/or one or more other members of the underwriting syndicate, if any, have made a bona fide offering to
the public of the Certificates of each maturity at the respective prices set forth below.
3. The initial offering price (expressed as a percentage of principal amount or yield and exclusive of accrued interest) for the
Certificates of each maturity at which a substantial amount of the Certificates of such maturity was sold to the public is as set
forth below:
Initial Initial
Due Offering Due Offering
Principal Feb 15 Price Principal Feb 15 Price
1,915,000 $ 2009 % 1,235,000 $ 2019 %
810,000 2010 1,300,000 2020
860,000 2011 1,360,000 2021
900,000 2012 1,435,000 2022
945,000 2013 1,510,000 2023
995,000 2014 1,585,000 2024
1,045,000 2015 1,670,000 2025
1,060,000 2016 1,750,000 2026
1,115,000 2017 1,845,000 2027
1,170,000 2018 1,935,000 2028
4. The term “public,” as used herein, means persons other than bondhouses, brokers, dealers, and similar persons or
organizations acting in the capacity of underwriters or wholesalers.
5. The offering prices described above reflect current market prices at the time of such sales.
6. The undersigned and/or one or more other members of the underwriting syndicate, as the case may be, (have)(have not)
purchased bond insurance for the Certificates. The bond insurance, if any, has been purchased from
________________________ (the “Insurer”) for a premium cost of $____________________ (net of any nonguarantee cost,
e.g., rating agency fees). The amount of such cost is set forth in the Insurer's commitment and is separately stated from all other
fees or charges payable to the Insurer. The premium does not exceed a reasonable charge for the transfer of credit risk taking into
account payments charged by guarantors in comparable transactions (including transactions in which a guarantor has no
involvement other than as a guarantor). The present value of the debt service savings expected to be realized as a result of such
insurance, discounted at a rate equal to the yield on the Certificates which results after recovery of the insurance premium,
exceeds the present value of the bond insurance premium.
7. The undersigned understands that the statements made herein will be relied upon by the Issuer in its effort to comply with the
conditions imposed by the Internal Revenue Code of 1986, as amended, on the excludability of interest on the Certificates from
the gross income of their owners.
EXECUTED and DELIVERED this day of , 2008.
(Name of Underwriter or Manager)
By
(Title)
26
August 6, 2008
Consent Agenda Item No. 2c
Community Development 2008 - 2009 Action Plan and Budget
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding the approval of a
resolution adopting the Economic and Community Development Department’s proposed 2008-09
Community Development Action Plan and Budget.
Recommendation(s): Staff recommends approval of a resolution adopting the proposed Action Plan
and Budget, authorizing new allocations and expenditure of remaining balances, and for the City Manger,
or his designee, to execute all necessary documents.
Summary: The action requested is for approval of a resolution adopting the proposed annual Action
Plan and Budget as presented at the June 24, 2008 Council Meeting. The U. S. Department of Housing
and Urban Development (HUD) requires the Plan and Budget be received by August 16th, therefore
approval is required on this agenda to meet the required application deadline. Amounts available in the
upcoming year include $1,104,086 in Community Development Block Grant (CDBG) funds, $664,681 in
HOME Investment Partnership Grant (HOME) funds, various carry-over amounts from previous
allocations, and $504,760 in prior year program income including the proceeds from the sale of the Cedar
Creek Apartment Complex.
Council received and reviewed the Action Plan and Budget at the June 24th Workshop meeting. A public
comment period has been completed and comments received are included in the Plan. The Plan and
Budget were developed with input received from a series of public hearings, program committee
meetings, needs assessment studies, and citizen surveys. Information from the City’s 2005 – 2009
Consolidated Plan was also used in preparing this year’s Action Plan. Plan goals and objectives were
developed in accordance with the Department’s Strategic Business Plan to best meet the unique needs of
lower-income citizens and to provide support for families working towards self-sufficiency. Each year, the
City must submit an Action Plan to HUD that includes descriptions of projects and activities to be carried
out with its grant funding. The proposed Plan and Budget were developed in accordance with HUD grant
requirements and are now being presented for approval.
CDBG and HOME funds must be used to: (1) benefit low and moderate-income persons; (2) aid in the
elimination of slum and blight, and/or; (3) meet an urgent need. The City has traditionally used these
funds for a variety of activities, including: affordable housing programs (homebuyer assistance, security
deposit assistance, rehabilitation, replacement housing, new construction and emergency repairs);
funding of direct services to low-income families; demolition; commercial rehabilitation; and park, street,
infrastructure and public facility improvements in lower-income areas of the City.
Budget & Financial Summary: See attached financial summaries for the proposed FY 2008-2009
Budget for CDBG and HOME funds. Staff will be prepared to answer questions regarding the proposed
Plan and Budget.
Attachments:
Resolution Approving 2008 – 2009 Community Development Action Plan and Budget
Attachment 1 – Proposed 2008 – 2009 Community Development Budget Summary
Attachment 2 – Plan Development Process Summary
Attachment 3 – Proposed 2008 – 2009 Public Service Funding Recommendations
Attachment 4 – 2008 – 2009 Community Development Goals
Attachment 5 – Comments and Final Revisions on Proposed 2008 – 2009 Plan and Budget
(Draft Action Plan and Budget provided to City Council in the June 26, 2008 Agenda packets)
27
Attachment 1: Proposed 2008 – 2009 Community Development Budget Summary
PROJECT CDBG & HOME
CARRY-OVER
CDBG & HOME NEW
ALLOCATIONS
CDBG & HOME
TOTAL PROPOSED
Owner-Occupied
Rehabilitation $142,496 $56,718 $199,214
Demolition $10,000 $0 $10,000
Acquisition * $1,368,187 $579,939 $1,948,126
Interim Assistance $5,000 $0 $5,000
Homebuyer Assistance $60,000 $66,000 $126,000
CHDO $465,758 $96,840 $562,598
New Construction $160,858 $300,920 $461,778
Code Enforcement $0 $116,000 $116,000
Tenant Based Rental
Assistance $0 $50,000 $50,000
CHDO Operating
Expenses $62,532 $32,280 $94,812
Public Service Agency
(See Attachment 3) $0 $165,612 $165,612
Meridian Apt. $254,669 $0 $0
Cedar Creek Transactions $250,091 $0
$0
Total $4,024,517
* Includes Cedar Creek Transaction Proceeds and Recaptured Meridian Apartment Demolition Funds
28
Attachment 2: Plan Development Process Summary
EVENT DATE
Pre-Application Workshop for Agencies Feb. 22nd
1st Public Hearing on Plan & Budget March 24th
Agency Applications Due April 11th
JRFRC CDBG Public Service Application Review Meetings April 17th
May 1st
May 9th
May 15th
May 23rd
May 30th
June 2nd
June 3rd
Begin 30-day Public Comment Period June 19th
2nd Public Hearing on Plan & Budget June 25th
Council Presentation of Plan and Budget June 26th
Adoption of Plan and Budget by Council August 6 a
Deadline for Submission to HUD Regional Office August 16th
29
Attachment 3: FY 2009 CDBG Public Service Funding Summary & Recommendations
Agency Program Requested Recommended
Funding Funded Items Client #’s /Cost
per Client
Funding
City
Voices for Children Court Appointed
Special Advocates $25,172 $23,735 Personnel & Printed
Material 145 / $163.61 CS
Brazos Maternal & Child
Health Clinic
The Prenatal Clinic $27,000 $25,000 Ultrasounds & Medical
Supplies 1,300 / $15.23 Bryan
Scotty’s House
Counseling
Program $25,000 $23,223 Personnel 150 / $154.83 Bryan
MHMR Authority of BV Mary Lake Drop-In
Center $16,000 $16,000 Van 35 / $457.14 CS
Unity Partners
Supervised
Visitation Program $25,000 $20,436 Personnel, Security,
Rent, Phone 500 / $40.87 Bryan
Twin City Mission
The Bridge Case
Management $36,206 $27,300 Personnel 550 / $49.64 CS &
Bryan
Brazos Valley Food Bank
Backpack Program $30,042 $22,236 Food Supplies 423 / $52.57 CS
Junction Five-O-Five
On-Going
Employment
Support
$35,305 $22,195 Personnel 74 / $299.93 CS
Brazos Valley
Rehabilitation Center
Charitable Services
Program $25,000 $14,500 Charitable Services 56 / $258.93 CS
Big Brothers Big Sisters BV Program $25,000 $12,695 Personnel 205 / $61.33 CS
Sexual Assault Resource
Center
Counseling
Program $26,662 $14,400 Counseling 135 / $106.67 Bryan
United Way of the BV Financial Stability
Partnership $19,053 $0 N/A N/A N/A
Family Promise of BCS BV Innkeepers
Case Mgmt $25,000 $0 N/A N/A N/A
Aggieland Pregnancy
Outreach
The Momma Club $24,000 $0 N/A N/A N/A
Total $339,268 $221,720
City Department Programs
Kids Klub Subsidized Tuition $21,000 $21,000 N/A 182 / $115.38 N/A
Lincoln Center Summer Program $19,082 $17,082 N/A 800 / $21.35 N/A
30
Attachment 4: 2008 – 2009 Community Development Goals
Housing Goals
v Ensure Adequate Affordable Rental Housing Opportunities for Lower Income Individuals
and Families
v Ensure adequate Affordable Housing Opportunities for Lower Income Special Needs
Populations
v Ensure Adequate Housing Assistance for Lower Income Home Owners
v Ensure Adequate Affordable Housing Opportunities for Lower Income Home Buyers
v Ensure Affordable, Safe and Secure Housing Opportunities for Lower Income Occupants
Homeless Goals
v Help low-income families avoid becoming homeless
v Reach out to homeless persons and assess their individual needs
v Address the emergency shelter and transitional housing needs of homeless persons
v Help homeless persons make the transition to permanent housing and independent living
Non-Housing Goals
v Encourage the Delivery of Human Services to Assist Families in Reaching Their
Fullest
Potentials
v Support Public Facilities and Infrastructure to Provide Safe, Secure and Healthy
Environments for Families
v Expand Economic Opportunities for Development of Strong and Diverse Economic
Environment to Break Cycle of Poverty
v Revitalize Declining Neighborhoods in Support of Well Planned Neighborhoods for
Development of Families
31
Attachment 5: Comments Received & Final Revisions on the Proposed 2009 Action Plan &
Budget
Comments Received During the June 25th Public Hearing:
v One agency representative (Twin City Mission) expressed appreciation for continued allocation of
15% of CDBG for Public Service funding to non-profit agencies for their activities in providing
services.
v An agency representative (MHMR Authority of Brazos Valley) expressed appreciation for the
continued allocation of 15% of CDBG for Public Service funding to non-profits. He stated that
many agencies are losing funding for new activities and CDBG is helpful. In addition, he likes the
plan that includes placing a hold on Public Facility funding and including plans for acquisition.
v An agency representative (Voices for Children) expressed thanks as well for funding for non-profit
agencies.
Comments Received During the 30-Day Public Comment Period:
v An agency representative (Brazos Valley Food Bank) submitted the following written comments:
Please know that the Brazos Valley Food Bank is extremely grateful for the support of the
Community Development Block Grant program, especially Public Service funds.
CDBG Public Services funds have enabled the Brazos Valley Food Bank to expand its vitally
important Backpack Program. The JRFRC has recommended funding again in 2008-2009 for
this program, and we can say with confidence that these funds are needed now more than ever.
Increasing food and gasoline prices are affecting negatively low-income families in the Brazos
Valley. When school was still in session, we heard that some children did not always eat three
meals a day, especially on the weekends. Over the summer, we fear the scenario is worse. Our
Backpack Program allows us to fill the gap for food these children would otherwise experience on
the weekends. Before we had CDBG Public Services funds, we collaborated with one school on
this program. Because of CDBG Public Services funds, we now work with six schools, positively
influencing the lives of over 150 food insecure students a week. If funded again in 2008-2009, we
will be adding a seventh school, increasing the number of served weekly to 175. We also provide
125 BackPacks through recreation sites such as North Bryan Community Center and Neal
Recreation Center during the summer months to provide continuity and stability to at least some
of the children through the summer.
Thank you for your assistance and support throughout the years. Funding for the Brazos Valley
Food Bank’s Backpack program for 2008-2009 will be funds well spent on the positive
development and growth of local youth.
Final Revisions Made to the Proposed 2008 – 2009 Action Plan and Budget:
v Update the Table of Contents
v Update to Section F. Chronic Homelessness/Discharge Policy/HIV/Aids Housing Goals
v Comments and responses to comments from the June 25, 2008 Public Hearing added
v Comments and responses to comments from the June 26, 2008 City Council Meeting added
v Comments and responses to comments received during the 30-Day Public Comment Period
added
NOTE: Comments were received from local agency representatives at the June 25, 2008 Public Hearing
and during the 30-Day Public Comment Period. There are no changes to the specific program / project
allocations as recommended at the June 26th Workshop. Only the above noted updates, public
comments, and responses to comments were made to the draft as previously presented to Council.
32
RESOLUTION NO.
A RESOLUTION OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING THE
2008–2009 ACTION PLAN AND FISCAL YEAR 2008-2009 BUDGET ALLOCATING
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT
PARTNERSHIP (HOME) PROGRAM FUNDS.
WHEREAS, the City of College Station is entitled to receive $1,104,086 in Community
Development Block Grant (CDBG) funds and $645,600 in Home Investment Partnership
Program (HOME) funds from the United States Department of Housing and Urban Development
(HUD) in fiscal year 2008-2009 and has prepared a 2008–2009 Action Plan and Fiscal Year
2008-2009 Community Development Budget as required to secure these funds; and
WHEREAS, the City of College Station, Texas, has a Five–Year Consolidated Plan that has been
approved by both HUD and the City that guides the development of each year’s Action Plan and
Budget; and
WHEREAS, the City of College Station, Texas, has an established Community Development
Program under Chapter 373 of the Texas Local Government Code that (1) identifies areas of the
City with concentrations of low and moderate income persons; (2) establishes areas in which
program activities are proposed; (3) provides a plan under which citizens may publicly comment
on activities; and (4) requires public hearings on program activities; and
WHEREAS, the City of College Station has provided adequate information to the citizens and an
opportunity to participate in the development of the City’s 2008–2009 Action Plan and the Fiscal
Year 2008-2009 Community Development Budget; and
WHEREAS, the City Council acknowledges that the adoption of the 2008–2009 Action Plan and
the Fiscal Year 2008-2009 Community Development Budget is in the best interest of the City
and is for the purpose of securing additional community development resources for the primary
benefit of low and moderate income citizens; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby approves the 2008-2009 Action Plan and the Fiscal
Year 2008-2009 Community Development Budget which serves as the City’s
application to HUD for CDBG and HOME funds;
PART 2: That the City Council hereby authorizes and designates the City Manager to sign
all required applications, certifications, evaluations and other forms required by
HUD for the 2008-2009 Action Plan and the Fiscal Year 2008-2009 Community
Development Budget on behalf of the City of College Station.
33
PART 3: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2008
APPROVED
Mayor
ATTEST:
_____________________________
City Secretary
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
_____________________________
City Attorney
34
Item 2d
Item Pulled
And rescheduled
To
August 18, 2008
Meeting.
35
August 6, 2008
Consent Agenda Item No. 2e
Southwest Parkway Storm Drain Repair
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding approval of an
expenditure of $102, 585.00 for construction services provided by Brazos Valley Services, to
replace the collapsed storm drain on Southwest Parkway between Dexter Drive and
Southwest Village Apartments and approval of a construction contract for the work to be
performed.
Recommendation(s): Staff recommends that Council approve the construction contract
with Brazos Valley Services and approve the expenditure to be made to replace the
collapsed storm drain on Southwest Parkway between Dexter Drive and Southwest Village
Apartments.
Summary: Various sections of the corrugated metal pipe under the north side of the
Southwest Parkway ROW between Dexter Drive and Southwest Village Apartments have
deteriorated and collapsed resulting in several sink holes along the ROW of the street.
Sections of sidewalk will be replaced and the Electrical Division will provide support for
utility poles during the project.
Technical specifications, plans and bid documents were prepared. Three (3) bids – Bid 08-
66 were received on May 15, 2008 and Brazos Valley Services submitted the lowest bid.
Budget & Financial Summary: The $102,585.00 is provided in Fund 912 – Drainage,
Project SD0804.
Attachments:
1. Resolution
2. Location Map
3. Bid Tabulation
36
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE SOUTHWEST
PARKWAY STORM DRAIN REPAIR – SD0804 PROJECT AND AUTHORIZING THE
EXPENDITURE OF FUNDS.
WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the
Southwest Parkway Storm Drain Repair – SD0804 Project; and
WHEREAS, the selection of Brazos Valley Services is being recommended as the lowest
responsible bidder for the construction services related to Southwest Parkway Storm Drain
Repair – SD0804; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby finds that Brazos Valley Services is the
lowest responsible bidder.
PART 2: That the City Council hereby approves the contract with Brazos Valley
Services for $102,585.00 for the labor, materials and equipment required
for the improvements related the Southwest Parkway Storm Drain Repair
– SD0804 Project.
PART 3: That the funding for this Contract shall be as budgeted from the 912 Fund,
Drainage Division, in the amount of $102,585.00.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2008.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
City Attorney
37
38
1 1 LS Mobilization $5,000.00 $5,000.00 $7,000.00 $7,000.00 $38,000.00 $38,000.00
2 1 LS Traffic Control $12,000.00 $12,000.00 $19,000.00 $19,000.00 $1,000.00 $10,000.00
3 1 LF Demolition $5,000.00 $5,000.00 $3,100.00 $3,100.00 $28,000.00 $28,000.00
4 152 LF
24" RCP C76 CLIII 0-Ring Gasketed w/Cement Stabilized
Backfill $110.00 $16,720.00 $150.00 $22,800.00 $120.00 $18,240.00
5 389 LF 24" Hardie Pipe $0.00 $0.00 $0.00
6 100 LF 24" Hardie Pipe Curved w/Collars $0.00 $0.00 $0.00
7 2 EA Curved Recessed Inlets $3,500.00 $7,000.00 $4,075.00 $8,150.00 $8,200.00 $16,400.00
8 2 EA Junction Box $2,500.00 $5,000.00 $3,400.00 $6,800.00 $3,200.00 $6,400.00
9 132 SY
HMAC Bedding Preparation to City Pavement Standards (City
to Install HMAC Pavement)$1.00 $132.00 $52.50 $6,930.00 $36.00 $4,752.00
10 6 EA Ambulatory Ramps $500.00 $3,000.00 $925.00 $5,550.00 $1,400.00 $8,400.00
11 1,894 SF Concrete Reinforced Sidewalk $4.00 $7,576.00 $6.00 $11,364.00 $5.50 $10,417.00
12 352 SF Commercial Concrete Driveway $6.00 $2,112.00 $7.00 $2,464.00 $62.00 $21,824.00
13 232 SY
Solid Sod - Matching Existing Conditions 520'x4' w/Cement
Stabilized Backfill to 6" Above Pipe $6.00 $1,392.00 $13.50 $3,132.00 $6.00 $1,392.00
$64,932.00 $96,290.00 $163,825.00
14A 489 LF
24" HDPE Ads N12 Dual Wall Storm Drain Line w/Cement
Stabilized Backfill to 6" Above Pipe $60.00 $29,340.00 $131.00 $64,059.00 $108.00 $52,812.00
$94,272.00 $160,349.00 $216,637.00
14B 489 LF 24" RCP C76 CLIII Strom Drain Line $77.00 $37,653.00 $150.00 $73,350.00 $120.00 $58,680.00
$102,585.00 $169,640.00 $222,505.00
YYY
Bid Bond Y Y Y
Total Calendar Days to Substantial Completion 45 45 45
222Number of Addenda Received
Construction Cost (Items 1-4, 7-13 & 14A)
Construction Cost (Items 1-4, 7-13 and 14B)
Bid Certification
Unit Price Total Cost
Construction Cost (Items 1-13)
Total Cost
BID #08-66
SOUTHWEST PARKWAY STORM DRAIN LINE REPLACEMENT
OPENED 05/15/08
Unit Unit Price
Dudley ConstructionElliott Construction
Item
No.Description Total Cost
Brazos Valley Services
Est. Qty.Unit Price
Page 1 of 1
39
August 6, 2008
Consent Agenda Item No. 2f
Elevated Water Storage Tanks Site Improvements
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion to approve a resolution to
award contract 08-65 to Bryan Construction for $313,231 for electrical and physical security
improvements to the elevated water storage tanks.
Recommendation: Staff recommends Council approve this resolution.
Summary: This contract is for the construction of electrical improvements at Greens
Prairie Elevated Storage Tank which is necessary to implement the physical access security
as directed by the Water Services Vulnerability Assessment. The project includes Greens
Prairie electrical upgrades to the site, Greens Prairie Tank Interior improvements, Greens
Prairie perimeter fencing improvements, Park Place Elevated Storage Tank perimeter
fencing, and all appurtenances for the security system. It will not substantially change the
appearance of the Greens Prairie tank or site. The fence to be constructed at Park Place
Elevated Storage Tank will be decorative as well as high security.
Budget & Financial Summary: Invitation to bid 08-65 received one bid from Bryan
Construction Company. Bryan Construction Company has satisfactorily completed many
projects of this nature for the City of College Station. The amount bid is reasonable. Funds
are budgeted and available in the water services Capital Improvement Projects.
Attachment:
Resolution
40
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE GREENS PRAIRIE
ELEVATED STORAGE TANK ELECTRICAL IMPROVEMENTS PROJECT AND
AUTHORIZING THE EXPENDITURE OF FUNDS.
WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the
Greens Prairie Elevated Storage Tank Electrical Improvements Project; and
WHEREAS, the selection of Bryan Construction Company is being recommended as the lowest
responsible bidder for the construction services related to Greens Prairie Elevated Storage Tank
Electrical Improvements; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby finds that Bryan Construction Company is
the lowest responsible bidder.
PART 2: That the City Council hereby approves the contract with Bryan
Construction Company for $313,231.00 for the Base Bid and Alternate #2,
for the labor, materials and equipment required for the improvements
related the Greens Prairie Elevated Storage Tank Electrical Improvements
Project.
PART 3: That the funding for this Contract shall be as budgeted from the Water
Capital Improvements Fund, in the amount of $313,231.00.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2008.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
E-Signed by Carla A. Robinson
VERIFY authenticity with ApproveIt
City Attorney
41
August 6, 2008
Consent Agenda Item No. 2g
Ratification of Emergency Well 2 Pump Replacement
To: Glenn Brown, City Manager
From: David Coleman Director of Water Services.
Agenda Caption: Presentation, possible action, and discussion regarding ratification of a
purchase order for $178,839.80 for emergency replacement of the Well 2 pump.
Recommendation: Staff recommends Council ratify the purchase order.
Summary: On June 14, 2008, Water Production operators determined that output from
Well 2 had dropped significantly below normal. Initial investigation by staff deduced that
the problem was in the pump itself and that the pump had to be removed from the well for
diagnosis. As daily water demands were approaching 20 million gallons per day (MGD) and
our production capacity is approximately 20 MGD without Well 2 on line, staff decided to
pursue repair without competitive bidding. Local Government Code 252.022(2) allows
procurement without competitive bidding, when necessary to protect the public health or
safety of the municipality's residents.
Staff contacted two vendors who had previously done satisfactory work for the City,
but Weisinger Water Wells was the only company able to respond that afternoon. The pump
was removed from the well and transported to Weisinger’s yard for disassembly and
inspection. Inspection revealed that all major components of the pump column and pump
assembly could not be repaired to meet American Water Works Association standards for
public water supply well pumps.
By coincidence, Weisinger had an updated version of the same pump in stock. The
price proposed for placing this pump in service was less than the line item bids for Well 7
construction last fall and having the pump on hand took weeks off of the completion date.
Neither the City of Bryan nor Texas A&M University could guarantee that they would be able
to supply enough water for us to meet our expected demands in the interim, so staff
decided to get the pump back in service as quickly as possible to ensure the health and
safety of our utility customers. Weisinger performed both the removal and replacement of
the Well 2 pump, in a very short time frame and at a reasonable price, and staff requests
ratification of the purchase order.
Budget & Financial Summary:
Weisinger Water Wells was selected to repair Well 2 based on three criteria:
1) Weisinger was able to respond immediately, but J&S Water Well was not.
2) Due to prior experiences with Weisinger Water Well, staff was fully confident the
work would be performed promptly and properly.
3) The prices quoted by Weisinger were in line with the low bid for the Well 7 pump.
Funds for this emergency replacement will be transferred from the Parallel Wellfield
Collection Line CIP project, which has been deferred until those funds can be re-
appropriated.
Attachments:
Quote
Purchase Order
42
43
44
City of College Station
Purchase Order
DELIVER BY F.O.B. TERMS ACCOUNT NO. PROJECT NO. REQ. NO. BID NO
V
Purchase Order No.
Date
QUANTITY UOM DESCRIPTION UNIT COST EXTENSION
S
E
PURCHASING AGENT
GRAND
TOTAL
Above number must appear
on all correspondence
N
D
O
R
H
I
P
T
O
LINE
1101 Texas Avenue
P O Box 9960
College Station, Texas 77842-0960
(979) 764-3555 Fax: (979) 764-3899
www.cstx.gov
NOTICE TO VENDOR:To insure prompt payment mail invoice in duplicate and copy of paid freight bill to be included
if invoicing for prepaid freight. Mail invoice to Attn: Accounting Department, P. O. Box 9973, College Station, Texas
77842-0973. The City of College Station is exempt from Federal, State, and Local taxes. Federal No. is 1-74-6000534-5.
1
080935
07/18/08
16910
WEISINGER WATER WELL INC
2200 EAST DAVIS
CONROE, TX 77301
TEL# (936) 756-7721
FAX# (936) 756-7723
CITY OF COLLEGE STATION
UTILITY SERVICE CENTER
WATER/WASTEWATER
1601 GRAHAM ROAD
COLLEGE STATION, TX 77840
07/31/08 DEST.NET/30 21291119735501 WPWOC
1 1.00 NA WATER WELL #2 REPLACEMENT 178839.8000 178839.80
EMERGENCY PURCHASE - SEE ATTACHED AGENDA
ITEM SCHEDULED FOR RATIFICATION ON 7/24/08
178839.80
45
July 24, 2008
Consent Agenda
Ratification of Emergency Well 2 Pump Replacement
To: Glenn Brown, City Manager
From: David Coleman Director of Water Services.
Agenda Caption: Presentation, possible action, and discussion regarding ratification of a
purchase order for $178,839.80 for emergency replacement of the Well 2 pump.
Recommendation: Staff recommends Council ratify the purchase order.
Summary: On June 14, 2008, Water Production operators determined that output from
Well 2 had dropped well below normal. Initial investigation by staff deduced that the
problem was in the pump itself and that the pump had to be removed from the well for
diagnosis. As daily water demands were approaching 20 million gallons per day (MGD) and
our production capacity is approximately 20 MGD without Well 2 on line, staff decided to
pursue repair without competitive bidding. Local Government Code 252.022(2) allows
procurement without competitive bidding, when necessary to protect the public health or
safety of the municipality's residents.
Staff contacted two vendors who had previously done satisfactory work for the City,
but Weisinger Water Wells was the only company able to respond that afternoon. The pump
was removed from the well and transported to Weisinger’s yard for disassembly and
inspection. Inspection revealed that all major components of the pump column and pump
assembly could not be repaired to meet American Water Works Association standards for
public water supply well pumps.
By coincidence, Weisinger had an updated version of the same pump in stock. The
price proposed for placing this pump in service was less than the line item bids for Well 7
construction last fall and having the pump on hand took weeks off of the completion date.
Neither the City of Bryan nor Texas A&M University could guarantee that they would be able
to supply enough water for us to meet our expected demands in the interim, so staff
decided to get the pump back in service as quickly as possible to ensure the health and
safety of our utility customers. Weisinger performed both the removal and replacement of
the Well 2 pump, in a very short time frame and at a reasonable price, and staff requests
ratification of the purchase order.
Budget & Financial Summary:
Weisinger Water Wells was selected to repair Well 2 based on three criteria:
1) Weisinger was able to respond immediately, but J&S Water Well was not.
2) Due to prior experiences with Weisinger Water Well, staff was fully confident the
work would be performed promptly and properly.
3) The prices quoted by Weisinger were in line with the low bid for the Well 7 pump.
Funds for this emergency replacement will be transferred from the Parallel Wellfield
Collection Line CIP project, which has been deferred until those funds can be re-
appropriated.
Attachments:
Quote
Purchase Order
46
August 6, 2008
Consent Agenda Item No. 2h
Comprehensive, City-Wide Classification Study Contract
To: Glenn Brown, City Manager
From: Mark Marquez, Interim Director of Human Resources
Agenda Caption: Presentation, possible action, and discussion on an $80,000
consultant contract with Fox Lawson & Associates LLC, to provide professional
services for the completion of a comprehensive, city-wide, Classification study.
Recommendation(s): Staff recommends approval of contract.
Summary: There are 900 budgeted, full-time, equivalent positions at the City of
College Station, which are currently organized into 250 classifications. The City has
never completed a city-wide classification study. A compensation study and pay plan
policy was adopted in the April of 2000. A review of the pay plan was completed in
2006, at which time it was determined that a classification study was needed to
reduce the number of classifications from 250 to between 100 and 125.
The outcome of this study should be a system that provides flexibility in job
assignments and career growth, allows the City to effectively attract and retain
personnel, monitor relevant labor markets, and be compliant with appropriate
federal, state, and local regulations.
Budget and Financial Summary: This contract is not to exceed $80,000. Funds
are available and budgeted in FY 2007-2008 budget.
Attachments: The Consultant Contract with Fox Lawson & Associates LLC is on file
in the City Secretary’s Office for your review.
47
August 6, 2008
Consent Agenda Item No. 2i
Annual Fuel Agreement for Diesel and Gas Purchases
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion to authorize additional expenditures
of $700,000 for the purchase of diesel fuel and gasoline with Brenco Marketing bringing the total annual
estimated expenditures to $1,967,340.00.
Recommendation(s): Staff recommends approval of additional expenditures of $700,000.00.
Summary: Additional expenditures are necessary to complete the current contract period due to the
rising cost of fuel prices in the last 7 months. The current contract has firm fixed prices for profit and
delivery, allowing us to pay cost (which fluctuates) plus markup. These additional expenditures are not
a result of any change in the contract or increase in quantities. It is simply a request to authorize the
additional expenditures due to the rising cost of fuel. The original contract was approved by Council in
December 2007 for $ 1,267,340.00. This original contract expires December 28, 2008. Within the first
7 months of the contract period, the City has used $1,122,342.00, an average of $160,334.00 per month.
With approval of this request, the total annual contract for gasoline and diesel fuel is anticipated to be
$1,927,340.00.
In 2004, the City of College Station joined with the City of Bryan, Brazos County, Texas A&M
University, College Station ISD and Bryan ISD in a cooperative bid for fuel. The renewal of the
existing contract effective December 29, 2008 will be forthcoming at the December Council meeting.
Budget & Financial Summary: Purchases of fuel are made through an inventory account. Charges are
made to the various departments for vehicle fuel use.
48
August 6, 2008
Consent Agenda Item No. 2j
Additional Expenditures for Auto Parts
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on a decision to authorize additional
expenditures up to $60,000 for the purchase of automobile parts with NAPA Automotive.
Recommendation(s): Staff recommends approval of additional expenditures up to $60,000.00.
Summary: Additional expenditures are necessary to complete the current contract period due to the
increase of purchases and the rising cost of fuel prices in the last 6 months. The current contract has firm
fixed pricing on parts for some of our cars, light trucks, and now our heavy trucks and equipment. Other
items such as filters, batteries and other parts, not specifically bid out, are also purchased under this
agreement. Parts that used to be acquired from dealers that took several days, are now purchased from
NAPA in order to get parts on a next day delivery and have the fleet back in service quicker. This
increase in purchases and the rise in fuel costs have necessitated an increase to the original contract
amount. These additional expenditures are not a result of any change in the contract pricing for parts that
were bid out but, for additional quantities that are priced on a jobbers price lists which fluctuates with
raw materials costs. The original contract was approved by Council in February 2008 for $53,500.00.
This original contract expires February, 2009. Within the first 5 months of the contract period, the City
has used $51,042.67.00. Approval is requested for an additional $60,000.00 to get to the end of the
contract period.
Budget & Financial Summary: Purchases of parts are made through an inventory account. Charges
are made to the various departments for usage.
49
August 6, 2008
Consent Agenda Item No. 2k
Exempt Purchase for BVSWMA Condemnation Professional Services
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Discussion and possible action to authorize additional funds for professional
services from Bickerstaff, Heath, Delgado & Acosta, LLP. for the Brazos Valley Solid Waste
Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility property in the
amount of $75,000.00 for total funds of $150,000.00. Approval by the Council of this request will
ratify an additional $48,783.63 expended and provide funds for additional legal costs associated
with this project.
Recommendation(s): Staff recommends approval of $75,000.00 additional funds for this
project as listed.
Summary: The College Station City Council originally approved the BVSWMA condemnation
purchase request for FY08 on September 27, 2007 in the amount of $75,000.00 which has been
expended, as well as an additional $48.783.63. Therefore, a total of $123,738.63 has been
expended to date. There will also be additional costs for legal services that have not yet been
billed to the City. Approval by the Council of this request will ratify the additional $48,783.63
already expended and cover the additional legal costs associated with this project.
This request for approval of additional funds is for professional services from Bickerstaff, Heath,
Delgado & Acosta, LLP. and is thereby exempt from competitive bidding in accordance with LGC
252.022 (a)(4) procurement for personal, professional, or planning services:
Purchase Order:
Purchase Order #080029 - $150,000.00
Budget & Financial Summary: Funds for the additional professional services are not budgeted
in the Twin Oaks Land Purchase capital project. However, it is recommended that additional
needed budget be transferred from the Highway 30 Access project. It is anticipated that these
funds will be requested back during the FY09 budget process. As BVSWMA is funded through an
inter-local agreement, both of the Cities of Bryan and College Station are sharing in the cost of
this project.
Attachments: None.
50
August 6, 2008
Consent Agenda Item No. 2l
Exempt Purchase for BVSWMA Condemnation Professional Services
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Discussion and possible action to authorize additional funds for professional
services from Bruchez, Goss, Thornton, Meronoff & Hawthorne, PC. for the Brazos Valley Solid
Waste Management Agency (BVSWMA) condemnations for the Twin Oaks Landfill Facility
property in the amount of $75,000.00 for total funds of $125,000.00. Approval by the Council of
this request will ratify an additional $42,080.32 expended and provide funds for additional legal
costs associated with this project.
Recommendation(s): Staff recommends approval of $75,000.00 additional funds for this
project as listed.
Summary: The College Station City Council originally approved the BVSWMA condemnation
purchase request for FY08 on September 27, 2007 in the amount of $50,000.00 which has been
expended, as well as an additional $42,080.32. Therefore, a total of $92,080.32 has been
expended to date. There will also be additional costs for legal services that have not yet been
billed to the City. Approval by the Council of this request will ratify the additional $42,080.32
already expended and cover the additional legal costs associated with this project.
This request for approval of additional funds is for professional services from Bruchez, Goss,
Thornton, Meronoff & Hawthorne, PC. and is thereby exempt from competitive bidding in
accordance with LGC 252.022 (a)(4) procurement for personal, professional, or planning
services:
Purchase Order:
Purchase Order #080030 - $125,000.00
Budget & Financial Summary: Funds for the additional professional services are not budgeted
in the Twin Oaks Land Purchase capital project. However, it is recommended that additional
needed budget be transferred from the Highway 30 Access project. It is anticipated that these
funds will be requested back during the FY09 budget process. As BVSWMA is funded through an
inter-local agreement, both of the Cities of Bryan and College Station are sharing in the cost of
this project.
Attachments: None.
51
August 6, 2008
Consent Agenda Item No. 2m
Hot Mix Asphalt Quarterly Price Agreement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, discussion and possible action regarding award of
bid #08-82 to Knife River to provide Type D Hot Mix Asphalt for the maintenance of
streets for a three month period in an amount not to exceed $181,500.00 ($60.50
per ton). A secondary contract is requested for the provision of this material by the
second bidder, Brazos Valley Services, in an amount not to exceed $60,000.00
($80.00 per ton) only in emergency situations when Knife River is unable to provide
material.
Recommendation(s): Staff recommends approval of the bid award to Knife River
and a secondary award to Brazos Valley Services.
Summary: Knife River submitted the lower of two bids for each of three options
for a new blanket purchase agreement to provide Type D Hot Mix Asphalt for the
maintenance of streets in the City. The three options were annual, semi-annual, and
quarterly time periods. Due to the volatile market for petroleum products, staff
recommends the quarterly (three month) option to allow the flexibility in requesting
bids again in three months. The recommended bid amount from Knife River is
$181,500.00 (3,000 tons maximum). Brazos Valley Services submitted the second
bid in the amount of $60,000.00 (750 tons maximum). The cost per ton has
increased 47% (from $49.90) in one year due to the increased cost of asphaltic
cement products. The contract supports maintenance operations in the Street
Maintenance Division.
Budget & Financial Summary: Funding is available in the operating budget of
the Street Maintenance Division.
Attachments: Tabulation of Bid 08-82
52
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53
August 6, 2008
Consent Agenda Item No. 2n
FM 60 Speed Zone Ordinance
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on consideration of an
ordinance amending Chapter 10, “Traffic Code,” to change the posted speed limit on
sections of FM 60.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: In January of this year, staff asked the Texas Department of Transportation to
conduct a speed study on FM 60 to address some safety concerns along the roadway. The
speed study was completed in March and resulted in two recommendations:
· From MacArthur to SH 6 – the posted speed limit should be reduced from 50 mph to
45 mph
· From SH 6 to FM 158 – the posted speed limit should be reduced from 65 mph to 60
mph.
The other speed zones along FM 60 will remain as currently posted.
Budget & Financial Summary: TxDOT is responsible for the installation and
maintenance of speed limit signs along state roadways, so there will be no expenses to the
city resulting from the passage of this ordinance.
Attachments:
1. Ordinance
2. Map
54
O/group/legal/ordinance/amendmentform.doc
ORDINANCE NO. _____
AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING
CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE;
DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 10, “TRAFFIC CODE”, of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof
shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor
more than Two Hundred Dollars ($200.00). Each day such violation shall
continue or be permitted to continue, shall be deemed a separate offense. Said
Ordinance, being a penal ordinance, becomes effective ten (10) days after its date
of passage by the City Council, as provided by Section 35 of the Charter of the
City of College Station.
PASSED, ADOPTED and APPROVED this _________ day of ______________________,
2008.
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
E-Signed by Carla A. Robinson
VERIFY authenticity with ApproveIt
_______________________________
City Attorney
55
ORDINANCE NO.__________________ Page 2
c\p:\group\agen-cal\for legal review\in review\08-06-08\fm 60 speed limt ordinance\ordinance.doc
7/24/08
EXHIBIT “A”
That Chapter 10, “Traffic Code”, Section 3.E(2), of the Code of Ordinances of the City of
College Station, Texas, is hereby amended, by replacing paragraph (a) as set out hereafter to read
as follows:
(a) FM 60 (Raymond Stotzer Parkway / University Drive), for traffic moving in an
westerly direction for 1.696 miles from the intersection with FM 158, the speed
limit shall be sixty (60) miles per hour. For the next 1.642 miles, the speed limit
shall be forty-five (45) miles per hour. For the next 0.776 miles, the speed limit
shall be forty (40) miles per hour. For the next 0.649 miles, the speed limit shall
be thirty-five (35) miles per hour. For the next 0.545 miles, the speed limit shall
be forty (40) miles per hour. For the next 0.960 miles, the speed limit shall be
fifty-five (55) miles per hour. For the next 1.373 miles, to the College Station
west city limit, the speed limit shall be sixty-five (65) miles per hour.
For traffic moving in a easterly direction for 1.373 miles from the College Station
west city limit, the speed limit shall be sixty-five (65) miles per hour. For the next
0.960 miles, the speed limit shall be fifty-five (55) miles per hour. For the next
0.545 miles, the speed limit shall be forty (40) miles per hour. For the next 0.649
miles, the speed limit shall be thirty-five (35) miles per hour. For the next 0.776
miles, the speed limit shall be forty (40) miles per hour. For the next 1.642 miles,
the speed limit shall be forty-five (45) miles per hour. For the next 1.696 miles to
the intersection with FM 158, the speed limit shall be sixty (60) miles per hour.
56
Existing speed limit of
40 mph to remain
Existing speed limit of 50 mph
Proposed speed limit of 45 mph
Existing speed limit of 65 mph
Proposed speed limit of 60 mph
SH 6
F M 6 0 /U n i v e r s i t y D r .
Proposed Speed Limit Changes on FM 60
S H 3 0 /H a r v e y R d .
Texas Avenue
MacArthur St.
Copperfield Pkwy
FM 158
57
August 6, 2008
Consent Agenda Item No. 2o
Construction Inspection on Memorial Cemetery
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on a Professional Services
Contract with Jacobs Engineering, Inc., in the amount of $82,725, for construction
inspection services on the Memorial Cemetery construction project.
Recommendation(s): Staff recommends approval of the Professional Services Contract
between the City of College Station and Jacobs Engineering, Inc.
Summary: The new Memorial Cemetery has scheduling and budgeting requirements such
that the Construction Contractor will construct more than $7 million dollars worth of
improvements and infrastructure in approximately 8 months. Staff feels it is in the best
interest of the City to provide a dedicated inspector for this project to ensure the finished
product meets all the requirements and intent of the design. The Professional Services
Contract with Jacobs Engineering, Inc. is for a construction inspector to be on-site up to 48
hours a week observing and inspecting the construction activities.
Budget & Financial Summary: The current budget for the Memorial Cemetery project is
$9,290,000. A total of $9,267,995.74 has been expended or committed to date, leaving a
balance of $22,004.26. It is anticipated that additional funds in the amount of
approximately $640,000 will be needed to complete the Memorial Cemetery project. This
amount was not included in the original budget and is for items such the Construction
Inspector, change orders, staff time, easement acquisition and material testing. This
additional appropriation will be brought forth to Council as part of the upcoming FY08
budget amendment. It is anticipated that funds generated by the Memorial Cemetery lot
sales will be used to fund the additional anticipated expenses. However, if sufficient funds
are not generated to support the additional expenses, additional Certificates of Obligation
may be issued.
Attachments:
1. Contract (Available in City Secretary’s Office)
58
August 6, 2008
Regular Agenda Item No. 1
UDO Amendment to Section 2.4
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development
Ordinance Section 2.4 Design Review Board regarding membership.
Recommendation(s): Staff and the Planning and Zoning Commission unanimously
recommend approval to amend Section 2.4.B.1 regarding Design Review Board
membership.
Summary: In September 2007, Staff brought forward a proposed UDO amendment
to change the requirements of membership to the Design Review Board. City Council did not
adopt the proposed amendment. They expressed concern over losing the input of the current
defined membership. The also wanted to reignite their search for qualified candidates before
permanent changes be considered.
Councilman Massey, representatives of the local American Institute of Architects, and City Staff
met to discuss the DRB position of “registered architect”, which has traditionally been difficult to
appoint. The AIA members explained the limitations of using the title “registered architect”. The
current proposal includes additional language as discussed with the AIA that would meet the
intent of a person with an architecture background while increasing the pool of candidates in the
community. The same change is being proposed to the landscape architect position, which is
subject to the same types of limitations because of professional licensing.
The members of the Design Review Board ask that the Council consider a change also that
would open the position with a design district connection to business owners within a design
district.
Because difficulties remain in making new appointments, making a quorum of the Board
continues to be a challenge. At the request of the current members of the DRB, changes to
membership are again being proposed.
Budget & Financial Summary: N/A
Attachments:
1. P&Z Draft Minutes from June 19, 2008
2. Ordinance
59
July 17, 2008 P&Z Regular Meeting Minutes Page 1 of 1
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
Thursday, July 17, 2008
at 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Noel Bauman, Paul Greer, Doug
Slack and Thomas Woodfin
COMMISSIONERS ABSENT: Bill Davis
CITY COUNCIL MEMBERS PRESENT: Larry Stewart
CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff
Planners Jason Schubert and Lauren Hovde, Assistant City Engineer Josh Norton, Senior
Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant
Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney
Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany
Caldwell
12. Public hearing, presentation, possible action, and discussion regarding an ordinance
amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance
Section 2.4 Design Review Board regarding membership. Case #08-0050001 (MH)
Molly Hitchcock, Planning Administrator, presented the ordinance amendment regarding
Design Review Board membership.
There was general discussion regarding the ordinance amendment.
Chairman Nichols opened the public hearing.
No one spoke during the public hearing.
Chairman Nichols closed the public hearing.
Commissioner Slack motioned to recommend approval of the ordinance
amendment. Commissioner Stearns seconded the motion, motion passed (6-0).
60
ORDINANCE NO. ____________
AN ORDINANCE AMENDING CHAPTER 12, “UNIFIED DEVELOPMENT ORDINANCE,”
SECTION 2.4.B, “DESIGN REVIEW BOARD, MEMBERSHIP AND TERMS” OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN
SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A
PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That Chapter 12, “Unified Development Ordinance,” Section 2.4.B, “Design Review
Board, Membership and Terms,” of the Code of Ordinances of the City of College
Station, Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of
this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining provi-
sions or sections of this ordinance, which shall remain in full force and effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this chapter shall
be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a
fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars
($2,000.00). Each day such violation shall continue or be permitted to continue, shall be
deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective
ten (10) days after its date of passage by the City Council, as provided by Section 35 of
the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 24th day of July, 2008.
APPROVED:
___________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
_______________________________
City Attorney
61
ORDINANCE NO. _______________ Page 2
EXHIBIT “A”
That Chapter 12, “Unified Development Ordinance,” Section 2.4.B, “Design Review Board, Membership
and Terms” of the Code of Ordinances of the City of College Station, Texas, is hereby amended by
amending Section 2.4.B.1 to read as follows:
Section 2.4 Design Review Board
B. Membership and Terms
1. The Design Review Board shall consist of seven (7) regular members and two (2) alternate
members. Six (6) of the regular members and the two (2) alternate members shall be
appointed by the City Council. City Council shall appoint the following six (6) members to
the Design Review Board:
a. Architect, previously registered architect, architect registered in another state, or
Emeritus Architect. Previously registered architects whose licenses were in good
standing and surrendered voluntarily shall be the only previously registered architects
considered for membership—those whose licenses were revoked are not eligible.
b. Business person
c. Landscape architect, previously registered landscape architect, landscape architect
registered in another state, or Emeritus Landscape Architect. Previously registered
landscape architects whose licenses were in good standing and surrendered voluntarily
shall be the only previously registered landscape architects considered for membership—
those whose licenses were revoked are not eligible.
d. Developer, land owner, or business owner in a design district, a resident within a design
district, or an individual employed within a design district.
e. Person knowledgeable in aesthetic judgment
f. Citizen-at-large
The seventh regular member shall be the Chairman of the Planning and Zoning Commission
or his designee.
The two (2) alternate members shall be citizens at large of the City.
62
August 6, 2008
Regular Agenda Item No. 2
Cherry Street Temporary Parking
To: Glenn Brown, City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Public hearing, presentation, possible action, and discussion on
consideration of an ordinance amending Chapter 10, “Traffic Code,” to remove parking on
the north side of Cherry Street between College Main and Tauber Street.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: Cherry street is a 26 foot wide city street that extends between Boyett Street
and Nagle Street in the Northgate area. On the southeast corner of the College Main and
Cherry Street intersection is a muli-story apartment complex, which would require the use
of the Ladder Truck if a fire broke out in the building. A city ordinance requires multi-story
buildings to have a 26-foot wide emergency vehicle access around them to accommodate
the use of the Ladder Truck. Currently, no parking is allowed on the south side of Cherry
Street between College Main and Tauber Street, adjacent to the apartment complex.
However, due to this requirement, the city’s Traffic Management Team recommends that
parking be removed from the north side of Cherry Street between College Main and Tauber
Street to provide the necessary width needed by emergency vehicles responding to the
multi-story development.
Budget & Financial Summary: The “No Parking” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Location Map
63
O/group/legal/ordinance/amendmentform.doc
Rev. 2/07
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING
SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING ON-STREET PARKING
ALONG THE NORTH SIDE OF CHERRY STREET BETWEEN COLLEGE MAIN AND
TAUBER STREET; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed liable for a civil offense and/or guilty of a Class C
misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil
penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars
($2,000.00), or upon conviction thereof, shall be punished by a fine of not less
than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars
($500.00). Said Ordinance becomes effective ten (10) days after date of passage
by the City Council, as provided by Section 35 of the Charter of the City of
College Station.
PASSED, ADOPTED and APPROVED this ________ day of ______________________, 2008.
APPROVED:
____________________________________
ATTEST: MAYOR
_______________________________
City Secretary
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
_______________________________
City Attorney
64
ORDINANCE NO.__________________ Page 2
o:\agenda items\2008\8 6 2008\no parking - cherry street\ordinance.doc
Rev. 2/07
EXHIBIT “A”
That the Traffic Control Device Inventory - Schedule XII (dated February 22, 2007) as
referenced in Chapter 10, “Traffic Code”, Section 4, “Administrative Adjudication of Parking
Violations,” Sub-section E, is hereby amended to include the following:
“Cherry Street – NO PARKING on the north side of Cherry Street between College Main
and Tauber Street.”
65
66
August 6, 2008
Regular Agenda Item No. 3
Dartmouth Street Parking Removal
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Improvement Projects
Agenda Caption: Public hearing, presentation, possible action and discussion of an
ordinance amending Chapter 10 “Traffic Code”, to remove parking along Dartmouth Street
between Krenek Tap Road and Harvey Mitchell Parkway (FM 2818).
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: Dartmouth Street has been extended from Krenek Tap Road to Harvey Mitchell
Parkway as part of a capital improvement project. The roadway will provide an alternative
north/south route to destinations located along the roadway. Additionally, this project
included bike lanes on both sides of the street, which will extend the length of the current
bike lanes between Southwest Parkway and Krenek Tap and promote the use of bicycles in
the area. The proposed NO PARKING ordinance will prevent vehicles from parking in the
bike lanes of this new facility.
Budget & Financial Summary: The “NO PARKING” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Map
67
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING
SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING PARKING ON DARTMOUTH
STREET BEGINNING AT ITS INTERSECTION WITH KRENEK TAP ROAD AND
ENDING AT ITS INTERSECTION WITH HARVEY MITCHELL PARKWAY; PROVIDING
A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed liable for a civil offense and/or guilty of a Class C
misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil
penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars
($2,000.00), or upon conviction thereof, shall be punished by a fine of not less
than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars
($500.00). Said Ordinance becomes effective ten (10) days after date of passage
by the City Council, as provided by Section 35 of the Charter of the City of
College Station.
PASSED, ADOPTED and APPROVED this ______ day of _______________, 2008.
ATTEST: APPROVED:
________________________________ ____________________________________
CITY SECRETARY MAYOR
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
_______________________________
City Attorney
68
ORDINANCE NO.__________________ Page 2
EXHIBIT “A”
That the Traffic Control Device Inventory – Schedule XII (dated February 22, 2007) as
referenced in Chapter 10, “Traffic Code”, Section 4, “Administrative Adjudication of Parking
Violations,” Sub-section E “No Parking” is hereby amended to include the following:
“Dartmouth Street – NO PARKING on both sides of Dartmouth Street from its
intersection with Krenek Tap Road to its intersection with Harvey Mitchell Parkway.
69
70
July 24, 2008
Regular Agenda Item No. 4
Park Place Parking Restrictions
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public hearing, presentation, possible action, and discussion on
consideration of an ordinance amending Chapter 10, “Traffic Code,” to restrict parking on
the south side of Park Place between Anderson Street and Holik Street.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: In previous years, College Station Independent School District (CSISD)
school buses have utilized Holik Street to unload/load students for both adjacent schools.
However, to improve transportation service to the schools, the school district plans to
relocate the bus stops. Buses will now unload/load passengers for A&M Consolidated Middle
School on Anderson Street, then drive down Park Place to get to Timber Street where they
will unload/load passengers for Oakwood Intermediate School.
Park Place is a city street with open ditches on both sides and a pavement width that varies
from 24 feet near the Holik intersection to 36 feet at the Anderson intersection.
Because buses will now drive down Park Place between the two bus stops, city staff was
approached by a school district representative requesting assistance to improve school bus
access along the city street, specifically to remove parking on the north side of the street.
Currently, there are three NO PARKING zones that exist along the south side of this section
of Park Place; one at the intersection of Anderson Street, one at the intersection of Aurora
Court, and one at the intersection of Holik Street.
However, the city’s Traffic Management Team (TMT), which is made up of representatives
from the Fire Department, Police Department, Planning and Development Services
Department, Legal Department, Public Communications Department, and Public Works
Department, met and evaluated the issue. If parking were removed from the north side of
the street, vehicles would park on the south side adjacent to residential driveways and
Aurora Court which would restrict motorists’ sight distance while attempting to turn onto
Park Place from these entry points. The TMT recommends that parking be removed from
the south side to provide the improvement requested and still protect the health and safety
of the residents and area motorists. This recommendation is supported by CSISD and the
adjacent property owners.
This item will amend Chapter 10, “Traffic Code,” by restricting parking on the south side
Park Place between Anderson Street and Holik Street.
Budget & Financial Summary: The “No Parking” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Location Map
3. CSISD Request Letter
71
O/group/legal/ordinance/amendmentform.doc
Rev. 2/07
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING
SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING ON-STREET PARKING
ALONG THE SOUTH SIDE OF PARK PLACE; PROVIDING A SEVERABILITY CLAUSE;
DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed liable for a civil offense and/or guilty of a Class C
misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil
penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars
($2,000.00), or upon conviction thereof, shall be punished by a fine of not less
than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars
($500.00). Said Ordinance becomes effective ten (10) days after date of passage
by the City Council, as provided by Section 35 of the Charter of the City of
College Station.
PASSED, ADOPTED and APPROVED this ______ day of _______________, 2008.
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
_______________________________
City Attorney
72
ORDINANCE NO.__________________ Page 2
p:\group\agen-cal\for legal review\in review\08-06-08\no parking - park place\ordinance.doc
Rev. 2/07
EXHIBIT “A”
That the Traffic Control Device Inventory - Schedule XII (dated February 22, 2007) as
referenced in Chapter 10, “Traffic Code”, Section 4, “Administrative Adjudication of Parking
Violations,” Sub-section E is hereby amended to include the following:
“Park Place – NO PARKING on the south side of Park Place between Holik Street and
Anderson Street.”
73
74
75
August 6, 2008
Regular Agenda Item No. 5
Comprehensive Plan Amendment for 3227 Rock Prairie Road West
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
ordinance amending to the Comprehensive Land Use Plan from Single Family Residential
Medium Density to Industrial / R & D for 2.04 acres located at 3227 Rock Prairie Road West
generally located south of the Williamsgate Subdivision and 2,000 feet west of the
intersection with Wellborn Road.
Recommendation(s): The Planning and Zoning Commission unanimously
recommended approval of the rezoning at their July 17 th meeting. Staff also recommended
approval.
Comprehensive Plan Review Criteria:
1. Changed or changing conditions in the subject area or the City: The subject
property is part of the Rock Prairie West Business Park subdivision that originally platted
in 2002 and later replatted in 2004. A portion of the subject area (Lot 6R) was annexed
into the City in March of this year. The remaining portion of the request (Lot 7R)
obtained a development agreement by committing not to develop and thereby avoided
annexation earlier this year. The owner is now petitioning the City to annex a portion of
Lot 7R so it may be developed in connection with adjacent Lot 6R.
In 2003, the City initiated a small area plan for the area known as the Wellborn
Road/I&GN Triangle. As part of the small area plan, the land use designation for the
portion of the Rock Prairie West Business Park within the City limits was changed from
Single Family Residential Medium Density to Industrial / R&D. The area of the
subdivision outside of the City at the time, including the subject property, retained the
Single Family Residential Medium Density designation. Though the area outside of the
City limits is designated Single Family Residential Medium Density, it has developed into
a number of higher intensity and industrial-like uses such as a self-service storage
facility, electric supplier and a manufactured home park.
In March and May of this year, Council approved Comprehensive Plan Amendments that
changed the land use designation to Single Family Residential High Density for the 13.44
acres immediately east of the Williamsgate Subdivision, which is across Rock Prairie
Road West to the north and east of the subject property.
Two other portions of the Rock Prairie West Business Park were rezoned to C-2
Commercial-Industrial in 2003 and 2004 and have been developed as C-2 uses. Other
development in the area includes the aforementioned 20-acre Williamsgate Subdivision
which was rezoned to R-1 Single Family Residential in 2004 and has subsequently
platted and is currently under construction.
2. Compatibility with the remainder of the Comprehensive Plan: Adjacent to the
subject property within the City limits is the Industrial / R&D land use designation while
the adjacent properties outside the City limits are designated Single Family Residential
76
Medium Density. The proposed land use designation expands the existing Industrial /
R&D area from approximately 43 acres to 45 acres and is compatible with other uses in
the vicinity.
The developing Williamsgate Subdivision is to the north and east across Rock Prairie
Road West, a Minor Arterial on the Thoroughfare Plan. Though not yet built to as a
Minor Arterial, Rock Prairie Road West already has the 100-foot right-of-way width
necessary to build it to the minor arterial standard. The thoroughfare provides the
capacity for the proposed request and will help buffer the uses from the single family
and townhome development in the area.
Budget & Financial Summary: N/A
Attachments:
1. Aerial Map
2. Draft Planning and Zoning Commission Meeting Minutes, July 17, 2008
3. Ordinance
77
78
July 17, 2008 P&Z Regular Meeting Minutes Page 1 of 1
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
Thursday, July 17, 2008
at 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Noel Bauman, Paul Greer, Doug
Slack and Thomas Woodfin
COMMISSIONERS ABSENT: Bill Davis
CITY COUNCIL MEMBERS PRESENT: Larry Stewart
CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff
Planners Jason Schubert and Lauren Hovde, Assistant City Engineer Josh Norton, Senior
Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant
Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney
Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany
Caldwell
6. Public hearing, presentation, possible action, and discussion regarding an amendment to
the Comprehensive Land Use Plan from Single Family Residential Medium Density to
Industrial / R & D for 2.04 acres located at 3227 Rock Prairie Road West generally
located south of the Williamsgate Subdivision and 2,000 feet west of the intersection with
Wellborn Road. Case #08-00500115 (JS)
Jason Schubert, Staff Planner, presented the Comprehensive Plan Amendment and
recommended approval.
Chairman Nichols opened the public hearing.
No one spoke during the public hearing.
Chairman Nichols closed the public hearing.
Commissioner Bauman motioned to recommend approval of the Comprehensive
Plan Amendment. Commissioner Slack seconded the motion, motion passed (6-0).
79
ORDINANCE NO.
AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF
COLLEGE STATION, TEXAS, BY AMENDING THE COMPREHENSIVE PLAN LAND
USE MAP, FOR THE AREA LOCATED AT 3227 ROCK PRAIRIE ROAD WEST,
PROVIDING A SEVERABILITY CLAUSE; DECLAIUNG A PENALTY; AND PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1 :
PART 2:
PART 3:
That the "Comprehensive Plan of the City of College Station" be amended by
amending the "Comprehensive Plan Land Use Map" as set out in Exhibits "A" and
"B", for the identified area and made a part of this ordinance for all purposes.
That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof
shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor
more than Two Thousand Dollars ($2,000.00). Each day such violation shall
continue or be permitted to continue, shall be deemed a separate offense. Said
Ordinance, being a penal ordinance, becomes effective ten (1 0) days after its date
of passage by the City Council, as provided by Section 35 of the Charter of the
City of College Station.
PASSED, ADOPTED and APPROVED this 6" day of August, 2008.
ATTEST:
City Secretary
APPROVED:
APPROVED:
MAYOR
80
ORDINANCE NO. Page 2
EXHIBIT "A"
AMENDED AREA OF
COLLEGE STATION LAND USE MAP
That the "Comprehensive Plan" of the City of College Station, Texas, is hereby amended by
amending the College Station Land Use Plan Map as follows:
The 2.04 acres generally located at 3227 Rock Prairie Road West is amended from Single Family
Residential Medium Density to Industrial 1 R&D, as shown on the attached Exhibit "B".
81
82
August 6, 2008
Regular Agenda Item No. 6
Rezoning for 3227 Rock Prairie Road West
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
ordinance rezoning 2.04 acres from A-O Agricultural Open to C-2 Commercial-Industrial for
the property located at 3227 Rock Prairie Road West generally located south of the
Williamsgate Subdivision and 2,000 feet west of the intersection with Wellborn Road.
Recommendation(s): The Planning and Zoning Commission unanimously recommended
approval of the rezoning at their July 17th meeting. Staff also recommended approval.
Summary: The subject request was analyzed for compliance with the review criteria for a
rezoning as stated in the Unified Development Ordinance as follows:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The applicant has a Comprehensive Plan
Amendment request pending that seeks to amend the property from Single Family
Residential Medium Density to Industrial / R&D. If that request is granted, this rezoning
request will be consistent with the Comprehensive Plan.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The subject property is part of the
Rock Prairie West Business Park subdivision. Portions of the subdivision have already
developed as C-2 uses. To the north of Rock Prairie Road West, a Minor Arterial, the 20-
acre Williamsgate subdivision is currently under development. The proposed zoning will
require compliance with the Non-Residential Architecture Standards.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The
proposed amendment would allow a number of commercial-industrial uses that are
appropriate for this area with its association with the remaining business park
subdivision.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
subject property is currently zoned A-O Agricultural Open and could develop with A-O
uses. The subject property is located along a minor arterial, has a pending Industrial /
R&D Comprehensive Plan Amendment and is adjacent to land already designated
Industrial / R&D. Though A-O uses could develop in the short-term, they are not likely
to be suitable in the long-term for this 2 acre property that is part of a platted
commercial subdivision.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The applicant is seeking to develop a veterinarian clinic and animal boarding facility and
the proposed request is a step in the process to develop the property as such.
83
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The City of College Station
will provide the subject property with sewer service as it is located within the
Steeplechase Sewer Impact Fee area. The property will obtain water service from
Wellborn Water and electrical service from BTU. The property will access Rock Prairie
Road West, a Minor Arterial that is not yet built to that standard.
Budget & Financial Summary: N/A
Attachments:
1. Small Area Map (SAM)
2. Draft Planning and Zoning Commission Minutes, July 17, 2008
3. Ordinance
84
85
July 17, 2008 P&Z Regular Meeting Minutes Page 1 of 1
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
Thursday, July 17, 2008
at 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Noel Bauman, Paul Greer, Doug
Slack and Thomas Woodfin
COMMISSIONERS ABSENT: Bill Davis
CITY COUNCIL MEMBERS PRESENT: Larry Stewart
CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff
Planners Jason Schubert and Lauren Hovde, Assistant City Engineer Josh Norton, Senior
Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant
Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney
Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany
Caldwell
7. Public hearing, presentation, possible action, and discussion regarding a rezoning from
A-O Agricultural Open to C-2 Commercial-Industrial for 2.04 acres located at 3227 Rock
Prairie Road West generally located south of the Williamsgate Subdivision and 2,000 feet
west of the intersection with Wellborn Road. Case #08-00500114 (JS)
Jason Schubert, Staff Planner, presented the rezoning and recommended approval with
the condition that the Comprehensive Plan Amendment is approved and the portion of the
property outside the City limits is annexed.
Chairman Nichols opened the public hearing.
No one spoke during the public hearing.
Chairman Nichols closed the public hearing.
Commissioner Woodfin motioned to recommend approval of the rezoning.
Commissioner Slack seconded the motion, motion passed (6-0).
86
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 4.2, "OFFICIAL ZONING MAP," OF THE CODE OF ORDINANCES OF THE
CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT
BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW;
DECLARlNG A PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning
Map," of the Code of Ordinances of the City of College Station, Texas, be amended
as set out in Exhibits "A" and "B", attached hereto and made a part of this ordinance
for all purposes.
PART 2: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 6th day of August, 2008.
APPROVED:
MAYOR
ATTEST:
City Secretary
APPROVED:
87
ORDINANCE NO.
EXHIBIT "A"
That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the
Code of Ordinances of the City of College Station, Texas, is hereby amended as follows and as
shown graphically in Exhibit "B":
Tract I
The following property is rezoned from A-0, Agricultural Open to C-2, Commercial-Industrial:
Lot 6R, Block 2 Rock Prairie West Business Park Phase I Subdivision
Tract I1
The following property is rezoned from A-0, Agricultural Open to C-2, Commercial-Industrial
upon annexation into the City of College Station:
A 1.02-acre portion of Lot 7R, Block 2 Rock Prairie West Business Park Phase I Subdivision
as given in the following metes and bounds:
88
ORDINANCE NO.
METES AND BOUNDS DESCRIPTION
OF A
1.02 ACRE TRACT
(PROPOSED ANNEXATION TRACl')
REPLAT OF ROCK PRAIRIE WEST RU~~NESS PARK, PHASE I
CRAWFORD BURNETT LEAGUE, ARSTRACT NO. 7
BRAZOS COUNTY, TEXAS
Metes and bounds description of all that certain 1.02 acre tract or parcel of land, being a
pmposed annexation tract, lying and being situated in the Crawford Bumen League,
Abstract No.7. Brazos County, Texas and being a portion of Lot 7R, Block Two, Replat
of Rock Prairie Business Park, Phase I, as depicted by plat recorded in VOLUME 6121
PAGE 222 of the Oficial Records of Bms County, Texas, said 1.02 acre tract being
more particularly described as follows:
BEGINNING: at a '/I" iron rod with cap (stamped Taggart RPLS 5676) found marking
tlie north corner of said Lot 7R and lying in the southeast right-of-way line of Rock . -
Prairie Road West;
THENCE S 45' 36' 31" E- 330.63 feet with the northeast line of said Lot 7R to a !h"
iron rod with cap (stamped Taggart RPLS 5676) set for comer in said line and marking
the proposed College Station Annexation line;
THENCE S 44O 22' 00" W - 133.76 feet across said Lot 7R with said proposed
Annexation line to a %" iron rod with cap(stamped Taggad RPLS 5676) found for corner
in the southwest line of said Lot 7R and being the east corner of Lot 6R, Block Two;
THENCE N 45' 38' 02" W - 330.63 feet with the common line between said Lot 7R
and said Lot 6R to a %" imn rod with cap (stamped Taggart RPLS 5676) found for
common north corner of said lots, and lying in said Rock Prairie Road West right-of-way
line;
THENCE N 44- 22' 00" E- 133.91 feet with said right-of-way line to the PLACE OF
BEGINNING, and containing 1.02 acres of land.
BASIS OF BEARING: Replat of Rock Prairie West Business Park, Phase I. as recorded
in VOI.tiME 6121 PAOE222.
See Exhibit Drawing issued contemporaneously for more information
May 2008
.... Adams. Taggart and Associates ...... :...
College Station, Texas 6&%-
....
4. /rep .......... ............... Surveyed hy: , .
(ircgory l$JgG2.s. I..
-'k.>\t,' :*. . . A- .D,
89
ORDINANCE NO.
EXHIBIT "B"
Page 4
90
August 6, 2008
Regular Agenda Item No. 7
Ordinance Establishing Annexation Public Hearing Dates and Authorizing
Preparation of Annexation Service Plan
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding an
ordinance directing staff to prepare a service plan and setting out public hearing
dates and times for the annexation of 1.02 acres on Rock Prairie Road West.
Recommendation: Staff recommends approval of the ordinance as presented.
Summary: As required by Chapter 43 of the Texas Local Government Code, this
ordinance directs Staff to prepare a service plan for areas identified for annexation.
The service plan will contain the details related to the provision of specific municipal
services to 1.02 acres on Rock Prairie Road West in response to a petition to annex
the same. The service plan must be complete and available for public inspection prior
to the annexation public hearings.
The ordinance also establishes the date, time, and location for the two required
annexation public hearings as follows:
· Monday (August 18, 2008) at 7:00 p.m. in the City Hall Council Chambers
· Thursday (August 28, 2008) at 7:00 p.m. in the City Hall Council Chambers
Budget & Financial Summary: N/A
Attachments:
1. Aerial
2. Proposed Annexation Timeline
3. Ordinance
91
Zoning Distr icts
A – O A gric ultural Open
A – OR Rural Resi dential Subdi vision
R – 1 Singl e Family Residenti al
R - 1B Single Family Residential
R – 2 Dupl ex Residenti al
WPC Wolf P en Creek Dev. Corridor
NG – 1 Core Northgate
NG – 2 Transiti onal Northgate
NG – 3 Resi denti al Northgate
OV Corri dor O verl ay
RDD Redevel opment Dis tri ct
KO Krenek Tap Overlay
C – 3 Light Commercial
M – 1 Light Industrial
M – 2 Heavy Industrial
C – U Col lege and University
R & D Researc h and Devel opment
P-MUD P lanned Mixed-Use Dev elopment
PDD Planned Development Dis tric t
R – 3 Townhous e
R – 4 Multi-Fami ly
R – 6 High Dens ity Mul ti-Famil y
R – 7 Manufactured Home Park
A – P Administrative/Profess ional
C – 1 General Commerci al
C – 2 Commercial-Industrial
92
Annexation Petition
Process Timeline
Ordinance directing preparation of Service Plan and establishing Public 43.065
Hearing dates (6 August 2008)
â
Prepare Service Plan, prior to publication of Notice for Public
Hearings (Service Plan must be available for public 43.056j
inspection at Public Hearings)
â
Notice for Public Hearings
1. Publish notice in newspaper after 20th day (29 July ) 43.063(c)
but before 10th day (8 August 2008) before 1st hearing – will publish
notice for 1st hearing on 4 August.
Publish notice in newspaper after 20th day (8 August)
But before 10th day (18 August 2008) before 2nd hearing – will publish
notice for 2nd hearing on 11 August.
2. Post on website 20th day to 10th day before each hearing
(see dates above); 43.063(c)
3. Provide written notice before 30 days prior to (no later than
18 July 2008) date of 1st hearing to:
a. Each property owner 43.062
b. Each public entity
c. Each private entity that provides service to area(s)
d. CSISD
e. Certified Mail Notice to railroads serving areas
â
1st Public Hearing – 18 August 2008 (Regular Council Meeting) 43.063a
2nd Public Hearing – 28 August 2008 (Regular Council Meeting)
(Both hearings shall be conducted no sooner than 20 days or later
than 40 days before Council considers annexation Ordinance)
â
Council may approve annexation ordinance at their regular meeting on 25 September
93
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, DIRECTING THE
PREPARATION OF A SERVICE PLAN AND SETTING DATES AND TIME AND PLACE FOR
PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That the City Council hereby directs its Planning & Development Services Department
and other appropriate departments to prepare a service plan providing for the extension
of municipal services to the area targeted for annexation.
PART 2: That the City Council hereby calls and sets public hearings by and before the City
Council of the City of College Station, Texas on August 18Ih and August 28Ih, 2008 at
7:00 p.m. in the City Council Chambers of the City Hall at 1 I01 Texas Avenue, College
Station, Texas. The public hearings will give all interested persons the right to appear
and be heard on the proposed annexation by the City of College Station, Texas.
PART 3: That the area proposed for annexation is specifically described in Exhibit "A" by metes
and bounds and shown graphically by the map in Exhibit "B", attached hereto and made
a part of this ordinance for all purposes.
PART 4: That this ordinance shall become effective immediately upon passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 6th day of August, 2008.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED:
94
Ordinance No. Page 2
METES AND BOUNDS DESCRIPTION
OF A
1.02 ACRE TRACT
(PROPOSED ANNEXATION TRACT)
REPLAT OF ROCK PRAIRIE WEST BUSINESS PARK, PHASE I
CRAWFORD BURNETT LEAGUE, ABSTRACT NO. 7
DMZOS COUNTY, TEXAS
Metes and bounds description of all that cellain 1.02 acre tract or parcel of land, being a
proposed annexation tract, lying and being situated in the Crawford Burnett League,
Abstract No.7, Brazos County, 'Texas and being a portion of Lot 7R, Block Two, Replat
of Rock Prairie Business Park, Phase I, as depicted by plat recorded in VOLUME 6121
PAGE 222 of the Official Records of Brazos County, Texas, said 1.02 acre tract being
more particularly described as follows:
BEGINNING: at a !4" iron rod with cap (slampecl Taygart RPLS 5676) Sound ~narking
the north corner of said Lot 7R and lying in tlle southeast right-of-way line of Rock
Prairie Road West;
THENCE S 45" 36' 3 1" E - 330.63 feet with the northeast line of said Lot 7R to a %"
iron rod with cap (stamped Taggart RPLS 5676) set for corner in said line and marking
the proposed College Station Annexation line;
THENCE S 44O 22' 00" W - 133.76 feet across said Lot 7R with said proposed
Annexaiion line to a %" iron rod with cap(stamped Taggart RPLS 5676) found for corner
in the southwest line of said Lot 7R and being the east corner of Lot GR, Block Two;
THENCE N 45' 38' 02" W - 330.63 feet with the comnlon line between said Lot 7K
and said Lot 6R to a Yi" iron rod with cap (stamped Taggart RPLS 5676) found for
common north corner of said lots, and lying in said Rock Prairie Road West right-of-way
line;
THENCE N 44' 22' 00" E - 133.91 feet with said right-of-way line to the PLACE OF
BEGINNING, and containing 1.02 acres of land.
I3ASIS OF BEARING: Replat of Rock Prairie West Bwiness Park, Phase 1, as recorded
in VOLUME 6121 PAGE 222.
See Exhibit Drawing issuecl contemporaneously for more information.
May 2008
Adams, 'Taggart and Associates . . ....
College Station, Texas
-veyed by:
95
EXHIBIT B
Ordinatice No. 1 Page 3
SEE METES AND BOUNDS FOR
FURTHER INFORMATION,
(100' RIGHT PLAT VOL. 352 PG. 555)
EXISTING N 44'22'00" E ,., 2943.62' 4O1x40' JOINT AC ESS
802.41 '
I
T 4R I LOT 5R I LOT 6R LOT 7R
2 AC. -p, 1.02 AC. <D
'22'00" E - 534.80'
BLOCK TWO PROPOSED CITY OF SC,lLE: 1" = 10.9'
E 1243.34'
96
August 6, 2008
Regular Agenda Item No. 8
614 Holleman Drive – 10 ft Sanitary Sewer Easement Abandonment
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning a 10-foot wide sanitary sewer easement, which is
located on Lot 1, Block 1 of The Lofts – Wolf Pen Creek Subdivision according to the plat
recorded in Volume 8567, Page 278 of the Deed Records of Brazos County, Texas.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This easement abandonment accommodates the development of this subject
tract as The Lofts. There are no public or private utilities in the subject portion of easement
to be abandoned.
There were two active public sanitary lines in this portion of easement to be abandoned;
however, a temporary blanket easement has been dedicated on the tract, and the sanitary
lines have been re-routed as part of The Lofts project. The re-alignment construction is
complete, and the re-aligned public utility easement will be dedicated upon release of the
blanket easement at the end of the development project.
The 10-foot wide sanitary sewer easement to be abandoned is a portion of the original
sanitary sewer easement dedicated by a separate instrument that is recorded in Volume
317, Page 118 of the Deed Records of Brazos County, Texas. This portion of the 10-foot
wide sanitary sewer easement to be abandoned is located on Lot 1, Block 1 of The Lofts –
Wolf Pen Creek Subdivision according to the plat recorded in Volume 8567, Page 278 of the
Deed Records of Brazos County, Texas.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Application for Abandonment (On file with the City Secretary)
97
98
99
ORDINANCE NO. _________________
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 0.092 ACRES (4017 SQUARE FOOT)
PORTION OF THE 10 FOOT SANITARY SEWER EASEMENT, SAID PORTION
LYING ALONG LOT 1, BLOCK 1, OF THE LOFTS – WOLF PEN CREEK
SUBDIVISION, ACCORDING TO THE PLAT RECORDED IN VOLUME 8567,
PAGE 278 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of a portion of the 10 foot wide sanitary sewer easement, said
portion lying along Lot 1, Block 1, of The Lofts – Wolf Pen Creek Subdivision,
according to the plat recorded in Volume 8567, Page 278, of the Official Records of
Brazos County, Texas, as described in Exhibit "A" attached hereto (such portion
hereinafter referred to as the “Easement”); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council must make certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement
described in Exhibit "A" attached hereto and made a part of this ordinance
for all purposes.
1. Abandonment of the Easement will not result in property that does
not have access to public roadways or utilities.
2. There is no public need or use for the Easement.
3. There is no anticipated future public need or use for the Easement.
4. Abandonment of the Easement will not impact access for all public
utilities to serve current and future customers.
PART 2: That the Easement as described in Exhibit “A” be abandoned and vacated
by the City.
O:\agenda items\2008\8 6 2008\Sanitary Sewer Easement Abandonment - The Lofts\Attachment 3 - Ordinance.doc
100
ORDINANCE NO. __________________ Page 2
PASSED, ADOPTED and APPROVED this _______ day of _________________, 2008.
APPROVED:
____________________________________
Mayor
ATTEST:
______________________________
City Secretary
APPROVED:
E-Signed by Carla A. Robinson
VERIFY authenticity with ApproveIt
______________________________
City Attorney
O:\agenda items\2008\8 6 2008\Sanitary Sewer Easement Abandonment - The Lofts\Attachment 3 - Ordinance.doc
101
THE STAm OF TEXAS I[ COUNTY OF BRAZOS ]I KNOW ALL MEN BY THESE PRESENTS: Thnt I, Martin Loissnor, Jr., of tho County of Brazoo, Stato of Texas, for on$ in consideration of the sum of One and ~o/100 ($1.00) Dol1.ars to me cash in hand paid by the City of College Station, Texas, a municipal c~~rporation in Brazos County, Texas, duly incorporated under the laws of tile State of Texas, the receipt and sufficiency of which la heroby acknowledged, have granted, sold and convayed, and 'by these presents do grant, sell and convey unto the said City of College Station, Texas,a right of way and easement for the purpose of constructing, re- . constructing, operating, replacing, removing, laying and.perpetually
maintaining a sanitary sewer line
- -_ on and through the following described property, to-wit: that 33.73 acre .- .. trzct conveyed to Martin Leissner, Jr. by deed recorded in Volume 306,
\.--.. . _.,._pxge 21 of the Deed Records of Brazos County, Texas, said easement to be
teri (10) feet in width lying five (5) feet either side of the following
described centerlino. Beginning in the northeast line of Texas Avenue
in thc Morgan Rector Lcsgue in Collcge Station, Brazos County, Tcxas,
S 31 ' 21" E - 5.0 fcet from .Lhc mos.1; wcstorly corner of tho. said 33.73
ccrc tract. Thence N 41° 53' 12" E - 2746.08 fcet parallel to and Yivo
feet from the northwest line of the said 33.73 acre tract to an angle
point; Thence N 42O 38' 32" E - 410.55 feet continuing parallel to and
i'ive feet from the northwest line of the said 33.73 acre tract to the
existing City of College Station Sanitary Sewer line and the end of this
es semcnt .
Tho Parties hereto understand that Grantor intends to construct
permanent concrete parking lot or facilities on a portion of the ease-
ment herein granted and Grantee by the acceptance and recording of this
instrument agrees that Grantor may so construct a permanent parking lot
or facility on all or a portion of the right-of-way and easement herein
granted and further that if Grantee for the purpose of constructing, re-
constructing, operating, replacing, removing, or any other purpose what-
soever d,mages such parking facility or lot, Grantee will at its own cost
and expense restore and replace the same in good and workmanlike manner. . :
To have and to hold the rights and interests herein before described
unto the said City of College Station, Texa~, and its successors and as-
signs forever, and I do hereby bind myself, rqy heirs, executors and ad-
ministrators, to warrant and forever defendl all and singular, these
rights and interests unto the City of College Station, Texas, and its
successors and assigns, against every pergw whomsoever lawfully claim-
ing, or to claim the same or any part thereof,
WITNESS my hand thie 2 2, day of 9kA- 0 19
Grantor
THE STATE OF TEXAS 1 I
i COUNTY OF BRAZOS BEFOIiE M$, a Notary Piblic, in and for ' 1
. I
said County and State, on this day persomJly appe~red
\ A I
hZ&k c,
+'. .
dfA--ne'L/
el^ k known to me/to be the person whb 4 ,.*..*... C.
A. subscribed
l
o ..*** *..P42he foregoing instrument, and aaknpwlcdgod 'to me that executed
:k$: /r , %,wk.we for the purposes and consideration therein expressed. -.
L, : ..,dL. :o: - 5 63: . .
t a: : .U r GIVEN UNDER MY HAND AND sm OF. OFFI~~, This 2- ; c:. ..v:: :,+. a* + : . A'. .
**. -...... ..'..: !? I E D 805616 OP o I ,.. A~LO~~I~~&-L?
Notary Public, Bra
JUN 2 2 1973
FRANK biitilS&lk Date Recorded 6 -2Uz
Ci .~ilty :lerk,&ra~&? ; nty.Br;ra .YF;x~~c Pgu ;.!f&~plJ~j
102
August 6, 2008
Regular Agenda Item No. 9
Franchise Agreement Amendment #1 to Texas Commercial Waste
Recycling Collection Franchise
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on the first reading of a
Franchise Agreement Amendment to the Texas Commercial Waste, Recycling Franchise
Agreement, regarding a cost increase of $0.25 per household per month. The
amendment will result in an increase from $2.15 to $2.40 to the City for curbside
recycling collection services.
Recommendation(s): Staff recommends approval of Franchise Agreement
Amendment #1 to the Recycling Franchise Agreement.
Summary: In June 2008, staff received an increase request from Texas Commercial
Waste requesting a cost increase of $0.30 per household per month due to the high cost
of petroleum products. The request stated that the high cost of oil has a direct impact
on two items that are crucial to the curbside program: diesel fuel and clear plastic bags.
On Tuesday July 8, 2008, staff met with Texas Commercial Waste and staff negotiated
with Texas Commercial Waste to a $0.25 increase instead of the $0.30 initially
requested. The $0.25 increase will account for the following: $0.20 for fuel, $0.03 for
plastic bags, and $0.02 for miscellaneous items. This amendment will expire on July 1,
2009. Prior to expiration staff will re-evaluate the cost of service and determine if an
additional amendment extending the cost increase will be developed for Council
consideration.
As of 2006, Texas Commercial Waste has collected 2,545 tons of recycling commodities
from the City’s curbside program. Acceptable materials include newspapers, magazines,
aluminum and steel cans, clear and brown glass, plastic bottles #1 and #2, and
automobile batteries. Recycling revenues have increased 36% or $14.01 per ton since
2006.
This Franchise Agreement was approved by Council on August 8, 2005 as agenda item
#12.10. The term of this agreement is for a five (5) year period which began on October
1, 2005 and ending on September 30, 2010.
Budget & Financial Summary: Funds are available for the franchise amendment in
the Sanitation Fund; however, a future budget amendment may be required. This
franchise amendment will not require an increase in sanitation customer rates in FY09.
Attachments:
1. Franchise Agreement
2. Texas Commercial Waste Rate Increase Request
103
ORDINANCE NO. ______________
AN ORDINANCE AMENDING THE EXISTING NONEXCLUSIVE FRANCHISE WITH
TEXAS COMMERCIAL WASTE FOR THE PURPOSE OF PROVIDING
RECYCLABLE COMMODITIES COLLECTION TO DESIGNATED SINGLE-
FAMILY, DUPLEX, FOURPLEX, AND HANDICAP RESIDENTIAL LOCATIONS TO
PROVIDE FOR A DIFFERENT CONSIDERATION; PROVIDING AN EFFECTIVE
DATE; PROVIDING A SEMIANNUAL REVIEW OF COSTS; PROVIDING FOR
ACCEPTANCE BY TEXAS COMMERCIAL WASTE; AND FINDING AND
DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED
IS OPEN TO THE PUBLIC AS REQUIRED BY LAW.
WHEREAS, Texas Commercial Waste (“Company”) is engaged in the business of providing
recyclable commodities collection to designated single-family, duplex, four-plex, and handicap
residential locations, and is using the public streets, alleys, grounds and rights-of-ways within the
City for that purpose under the terms of a franchise ordinance duly passed by the governing body
of the City and duly accepted by Company or its predecessor in interest; and
WHEREAS, the City and Company desire to amend said franchise ordinance to provide for a
different consideration; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS: that
PART 1: The consideration payable by the City for the cost of recyclable collection
provided by the Company by the franchise ordinance duly passed by the
governing body of this City and accepted by Company or its predecessor in
interest is hereby amended and changed to be Two dollars and Forty cents ($2.40)
per month per designated household for collection from designated households, as
defined in the franchise ordinance in Section VI, “Rates To Be Charged By
Contractor”.
PART 2: The consideration of Two dollars and Forty cents ($2.40) per month per
designated household payable by the City for the cost of recyclable collection
provided by the Company shall be effective for one (1) year at the end of which
time, it shall revert to the current consideration of Two dollars and Fifteen cents
($2.15) per month per designated household. The consideration shall be evaluated
once again at that time to determine if it should be increased.
PART 3: This ordinance shall take effect on July 1, 2008. Company shall, within thirty (30)
days from the receipt of this ordinance, file its written acceptance of this
ordinance with the Office of the City Secretary in substantially the following
form:
104
ORDINANCE NO. ___________________ Page 2
To the Honorable Mayor and City Council:
Texas Commercial Waste, acting by and through the undersigned
authorized officer, hereby accepts in all respects, on this the ____ day of
________________, 2008, Ordinance No. __________ amending the
current recyclable commodities collection franchise between the City of
College Station and Texas Commercial Waste.
Texas Commercial Waste
By ________________________________
Owner
PART 4: In all respects, except as specifically and expressly amended by this ordinance,
the existing franchise ordinance heretofore duly passed by the governing body of
the City shall remain in full force and effect.
PART 5: The City shall provide a copy of this Ordinance to Mr. Ron Schmidt, Owner,
Texas Commercial Waste, P.O. Box 645, Bryan, TX 77806, no later than ten (10)
business days after its final passage and approval.
PART 6: It is hereby officially found and determined that the meeting at which this
Ordinance is passed is open to the public as required by law and that public notice
of the time, place and purpose of said meeting was given as required.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS, this the 6th day of August, 2008, at which meeting a quorum was present
and voting.
APPROVED:
____________________________________
Mayor
ATTEST:
______________________________
City Secretary
APPROVED:
E-Signed by Harvey Cargill
VERIFY authenticity with ApproveIt
______________________________
City Attorney
105
ORDINANCE NO. ___________________ Page 3
First Consideration and Approval: ______________________________
Second Consideration and Approval: ______________________________
Third Consideration and Approval: ______________________________
106
107
August 6, 2008
Regular Agenda Item No. 10
Appointment of citizens to various Boards and Committees
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion regarding Council
selection of applicants to Cemetery Committee and Historic Preservation Committee.
Attachments:
Applications
108
-- - - -- -
, (611 812008) Lucy Taylor - Response to Apply For A Citizen Committee - . - .-- ---- Page1
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: <Itaylor@cstx.gov>
Date: 6/17/2008 12:55 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 611 712008 12:36:17 PM
Apply For A Citizen Committee
Name: Justin C Andoe
Home Address: 408 University Oaks Blvd
Telephone: 409-789-71 18
Fax:
E-mail: theandoes@gmail.com
College Station Resident for - years: 6
Subdivision: College Hills
Voter Registration Number:
Business Owner: No
Business Name:
Occupation: Studentllnternet Sales
Work Address:
Work Telephone:
Work Fax:
Work E-mail:
Education: B.S. in Dec. 2008
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Parks and Recreation Board, Planning and Zoning Commission,
Historic Preservation Committee
If you currently serve on any other committees, boards or commissions,
please list them here:
Please list any experience or interest that qualifies you to serve in
the position desired: I have always had a great interest in government
and public service. I have served as an intern in the Ducks Unlimited
Governmental Affairs ofice in Washington, DC. Being a conservationist I
realize the importance of the Parks and Recreation Department and would
like the opportunity to serve on the board.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: Yes
109
110
2008 Application for City
BoardslCommissionsl
Committees
Brazos County Appraisal District.
Cemetery Committee -
Construction Board of -
Adjustments & Appeals
El Northgate TIF Board
Design Review Board -
@ Joint Relief Funding Review-
Historic Preservation Comrnittee-
8 Convention & Visitors Bureau -
Arts Council of the Brazos Valley
Green CS Technical Task Force-
PLEASE TYPE OR PRINT CLEARLY
I
f
I
Home Address w3 floCY)/flw be. Business Owner? ye@
Telephone: 9 fl- 70.3- q3d 7 Business Name: FJ~~J
Fax: dia- Occupation: Pff/E~b E;~UCS)ZP - d College Station Resident for 9-5 (tf retired, please md~care former occupation)
(Must be a resident of e Cif to ewe) Fax:
Subdivision h%p&?h/k Ed u cat io n (optiona~ A#%# M&S b
*
. . Voter Registration #- A : //YSo372S/
POSITION SOUGHT; (Please indicate choice with 1,2 or 3 - where 7 is most preferable and 3 being
leasf preferable.) .;)C/ j&z//&LY /PA@@& * &@PK
63 Outside Agency Funding Review
Parks and Recreation Board -
Planning and Zoning Commission-
Research Valley Partners hip
Wolf Pen Creek TlF Board
Zoning Board of Adjustments -
Comprehensive Plan Advisory
Research Valley Innovation Center
Advisory Council
Library Board
Parks Board Committees 'dd&?E jr CAW BE
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissionslcommittees, please list them here:
Please list any experience or interests that qualifies you to serve in the positions indicated:
fax to 979-764-6377.
111
2008 Application for City
BoardslComm issionsl
Committees
PLEASE TYPE OR PRINT CLEARLY
NAME EAZL k/!AP&R
Home Address w3 he- Business Owner? ye@
Telephone: 9 79- 703- Lf3d 9 Business Name: FJO~J
Fax: amc
Cd
Occupation: Fmeb @KAZR -
College Station Resident for 9-5 (If retired, pleese indicate former occupstion)
(~Wust be a resident of e Ci fo serve) Fax:
Subdivision h%&dk/k *
Education optional^ A%# &7&5 h
Voter Registration #-- ' //Y$'037Zg/
POSITION SOUGHT: (Please indicate choice with I, 2 or 3 - where 1 is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3 # ~ss/,&v ApAjwE
fl #PP~
nmux
SUP& *Y/o)
Brazos County Appraisal District.
Cemetery Committee -
Construction Board of -
Adjustments & Appeals
El Northgate TIF Board
Design Review Board -
Joint Relief Funding Review-
Historic Preservation Committee-
Convention & Visitors Bureau -
Arts Council of the Brazos Valley
C] Green CS Technical Task Force-
Outside Agency Funding Review
0 Parks and Recreation Board -
Planning and Zoning Commission-
Research Valley Partnership
Wolf Pen Creek TIF Board
Zoning Board of Adjustments -
Comprehensive Plan Advisory
Research Valley Innovation Center
Advisory Council
[Zr Library Board
Parks Board Committees dg R*y "f X/E ADYE
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissionslcommittees, please list them here:
Please list any experience or interests that qualifies you to serve in the positions indicated:
H&QF of u~IJE,/S/-~#~
A
Signature of Applicant Date ,&d /, ZUM
Mail completed applicatio ce, City of College Station, P.O. ~oxB960, college Station, TX 77842 or
fax to 979-764-6377.
112
EARL W. APGAR
4413 Rock Meadows Dr. - GIIege Station, Texas 77845
Fducation
B.S.U. Ohio University 5966
M.Ed. Ohio University 1967
Prospective 'Teacher Felloivsh i p
Postmasters
Graduate Hours - 95.5 1967-2000
University of Toledo
Bowling Green University
California State
I-farvard University Executive mucation Program
Strategic Management for Charter School Leaders, zoo6
Ccrtificadon
011io Permanent Teaching Certificate, Social Studies
Ohio Permanent Secondary Principal Certificate
Ohio Assistant Superintendlent Certificate, 2000-2004
Experience
Teacher Social Studies, Start I-ligh School, Toledo, Ohio, 1967-1978
American History, American Government,
A. P. European History, Ethnic Studies,
Psycholom, Human Re1 ations, Current Affairs
Coach/Advisor Start High School, 1967-1980
Volleyball
Tennis
Student Council
Cheerleaders
,Junior Council on World Affairs (Model. UPJ)
Administrative Start High Scliml, Toledo, 0 hio-Coordinator of Student
AffairsjDean, 1978-1980
Toledo Public Schods-Federal E.S.E.A. Director/
Voluntary Desegregation Diredor, 1980-1983
Kogrs High School, Toledo, Ohio- Assistant Principal,
Pupil Personnel, 1983-1990; Acting Principal, 1984-1985
DeVeaux Junior High School, Toledo, Ohio-Principal,
1990-1997. Responsible for development of middle school
concept.
113
Superintendent's Cabinet
Sd~ool J m y rovement Leader/'Elrecutive Director- Rogers High School Learning --
Cum munity, 1997-2000
Supervised I high school, r junior high, 5 elementary schools,
1 diernative school and the agricultural education center
Assistant Superinte.ndent- H uman Kesous~, 2000-2002.
Resptmsible for supervision of all personnel ofites, staff
development, contract negotiations, compliance wit11 state and
federal. agencies. (TPS 1x1s Soon staff)
Contract negotiations, etc. with Toledo Federation of Teachers,
Toledo Association of Administ rat ive Personnel, 5 non-teachi ng
AFSCME unions.
Consultant-Toledo Puhlic SchooIs, 2002-2003
r Development and implementation of TPS Charter Schools
Recruitment cmrdinator for Y hoenix Amdem y
* Member of Board of Polly Fox Academy, Phoenix Academy, and
Brigadoon Acaderny of Fiducation
Principal IC h ief Executive Oficer-Toledo Fducation Center (Polly Fox, and
Phoetlix Academies), 2004-2007 - Retired, July 31, a007
Responsible for all aspects of the tducational y mgram, facilities,
personnel and budget development. $8- is millio~l yearly budget.
Edumtion- KeIatd anit Community Positions
President-Human Relations Advisory Bo~d for Toledo Board of Education, lo
years
Trustee-Toledo Association of Administrative Personnel (TAAP), 6 years
Director-TAAP Leadership Program, 1990-1997 (7 years) -
Emphasis on ~~ve school research and implementation; In-service
program for all TPS administrative staff.
President-Ohio University Alumni Chapter, Greater Toledo Chapter, - . - -, - -
1987-Present
Society of Alumni and Priigds Board-Ohio Universi-ty, 1994-2001
mces :
Vice-President
President
Past President
114
Education-Related and Community Pasitions cont .
Toledo Board of Community ReIatio~-City of Toledo, 1996-2005
Mayoral appointment, President last three years
Harbor Behavioral HealthCare-Board of Dire~%ors, 1998-2005
Partners in Mucation-Board of Trustees, 1998-2004 -
Youth-to-Yout h Drug Prevention Program-Lum County Director, I 988-1992
Linwlnshire -A Neighborhood Association-Past President, 1983- 1986
Ohio State University Cooperative Extension Senice-Lucas County Ad+w
Committee, 1999-present
Urban Leaderskip Devehpment Program IULDY1-Board of Trustees,
2000-2002
Program developed in cooperation with University of Toledo to train
perspective administrators.
Chair-TPS Personnel Enhancement Committee, 2000-2002 .-
Developing teacher recruitment program.
Chair-TPS Equal Employment Opportunity Committee, 2000-2002
Developing plan to encourage diversity hiring.
Chair-TPS Junior High Academy Development, 2001-2002
Create model for middle school education.
Chair-Intern Board of Review (Toledo Plan), zooi-zoo2
Ment;oring/evaluation program for new teachers,
SChooP kvies
Active role in campaigns for the past 33 years, 1967-2000
Campaign Chairman, TPS Tssue 23,6.5 mil. New Operating hvy, 2000
(passed)
Campaign Chairman, TPS Issue 2 Bond Issue, 2002 (passed)
Campaign Co-Chair, TIIS Issue 5,6.5 mil. Renewal, 2003 (passed)
College Related
Instructor BGSU-General supervision
Instructor Universiw of 'bledo-Community Relations, Contract ---
Administration & Human Resource Development
Mentor for Secondarv Principals-Ohio Department of Fdumtion
Supervisor of Student Teachers in Toledo Area through Ohio University
115
Fad W. Apgar- Cont.
Workshop Presenter-1981-Present
Ohio University College of Education Symposium on Teaching - 1,995-2005
Discipline Strategies for Teachers and Adrninistratbrs
Human Relations
lnterdisciplillary Curriculum Development
ComrnuniZy Relations f sues
Clustering Concept-Middle School
Developing Charter Schools-Urban 8 Ohio Conference
Implementing NovaNET Curriculum-Regional and National Conference nf
Pearson Digital Learning
Membership (past and present)
9 PhiDelia Kapya(offmrinlocal cl~apter)
National Middle School Rssociation
Buckeye Association of School Administration
National Association of Secondary School Principals
Toledo Federation of Teachers
Toledo A~sociation of Administrative Personnel
NAACP
Toledo Zoological Society
Toledo Museum of Art
Toledo Botanical Gardens
116
Page 1 of 1
Form Name: Date Submitted: 611 312008 9:2 1 : 19 AM
Apply For A Citizen Committee
Name: Jennifer Dickerson
Home Address: 505 Harvey Road #37, College Station, TX 77840
Telephone: 808-227-4938
Fax:
E-mail: hanleyjennifer@yahoo.com
College Station Resident for years: 2
Subdivision: Unknown
Voter Registration Number: 1040537 1 12
Business Owner: No
Business IVame: Campus View Apartment Homes
Occupation: Leasing AgentIStudent
Work Address: 505 Harvey Road, College Station, TX 77840
Work Telephone: 979-693-1 11 1
Work Fax: 979-695-7973
Work E-mail:
Education: Some College
Position Sought (No. 1 being most preferable and No. 3 being least preferable): Parks and Recreation
Board, Planning and Zoning Commission, Historic Preservation Committee
If you currently serve on any other committees, boards or commissions, please list them here: Not
serving on any other committees at this time.
Please list any experience or interest that qualifies you to serve in the position desired: I truly enjoy the
parks and other services offered by the city. I would like to contribute by thinking of ways to improve
existing areas and assist with the planning of new areas.
In compliance with Chapter 552, Government Code (Public Information Act), information related to the
applicant's home address, home telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information. Release information?: Yes
file://C:\Documents and Settings\tvelasco\Local Settings\Temp\XPgrpwise\48523ED2City ... 6/17/2008 117
(*frT1 0 2008 2008 Committees BoardslCornmissionsl Application for City
PLEASE TYPE OR PRINT CLEARLY
4 I I i
Home Address ,g27 [&O~L t7n e e7.1 P, Business Owner? yes@
Telephone: Business Name.
Fax: Occupation: 46 biP<-<i A/LCZL
(If retired please indicate former occu~ation) Cc!lege Station Resident for %$$ years
(Must be a resident of e City to serve)
21c taw A
Fax:
Subdivision oc %'L~&L, Education(optiona/) TL. 1) -
Voter Registration # #~&~74 17 804
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 1 is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3
Brazos County Appraisal District.
Cemetery Committee
Construction Board of
Adjustments & Appeals
El Northgate TIF Board
Design Review Board
Joint Relief Funding Review
1 Historic Preservation Committee
Convention & Visitors Bureau
Arts Council of the Brazos Valley
@ Green CS Techn~cai I'ask Force
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission .
Research Valley Partnership
Wolf Pen Creek 1-IF Board
Zoning Board of Adjustments a
Comprehensive Plan Advisory
Research Valley Innovation Center
Advisory Council
iibrary Board
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently se ommissions/committees, please list them here:
5+~,,~,y 917 LVL ffe .ez
--.
/
4.J
fax to 979-764-6377.
118
-
6/9/2008) Lucy Taylor - Response to Apply For A Citizen Committee I! - - -- .- - -- Page I] .-
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: <Itaylor@cstx.gov>
Date: 6/9/2008 4:09 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 6/9/2008 4:01:44 PM
Apply For A Citizen Committee
Name: Clifford S Linsey
Home Address: 91 00 Stonebrook Dr
Telephone: 575-6798
Fax: None
E-mail: clinsey@gmail.com
College Station Resident for - years: 10 years
Subdivision: Woodcreek
Voter Registration Number: 1041630478
Business Owner: No
Business Name: N/A
Occupation: Retired
Work Address: N/A
Work Telephone: N/A
Work Fax: NIA
Work E-mail: NIA
Education: 2 years college
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Historic Preservation Committee, Parks and Recreation
Board, Senior Advisory Committee
If you currently serve on any other committees, boards or commissions,
please list them here: None
Please list any experience or interest that qualifies you to serve in
the position desired: 50 years both in uniform and civil service for the
Air Force. Communications Officer, Group Finance Officer.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: Yes
119
. - - - - --
6/21/2008) Lucy Taylor - Response to Apply For A Citizen Committee I !- .
Page I 1
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: <Itaylor@cstx.gov>
Date: 612012008 7:26 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 612012008 7:12:24 PM
Apply For A Citizen Committee
Name: Alex Maki
Home Address: 605 Highland Street
Telephone: 409-996-6096
Fax:
E-mail: alexandramaki@gmail.com
College Station Resident for - years: 6
Subdivision: Southgate Historic
Voter Registration Number:
Business Owner: No
Business Name:
Occupation: Guest Service Representative
Work Address: 1300 E. University Blvd, College Station, Tx 77840
Work Telephone: 979-260-8500
Work Fax:
Work E-mail:
Education: College Student
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Parks and Recreation Board, Green CS Technical Task Force,
Historic Preservation Committee
If you currently serve on any other committees, boards or commissions,
please list them here:
Please list any experience or interest that qualifies you to serve in
the position desired: I've worked with Parks and Recreation when I was a
youth coach for three years in College Station. I'm working on a degree
in Bioenvironmental Science and I have a great interest in the building
of parks in the BICS and in the expansion of bike lanes in our city.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: Yes
120
.-
i (512012008) Lucy Taylor - Fwd: Response to Apply For A Citizen Committee
L . -. . - -
Page I 1 --
From: Connie Hooks
To: Lucy Taylor
Date: 5/16/2008 4:Ol PIY
Subject: Fwd: Response to Apply For A Citizen Committee
Connie Hooks
City Secretary
P.O. Box 9960
College Station, Texas 77842
979-764-3541 phone
979-764-6377 fax
chooks@cstx.gov
2 22 "City of College Station -" <info@ci.colleae-station.b.us2 5/13/2008 11:21 AM 222
Form Name: Date Submitted: 5/13/2008 11:16:34 AM
Apply For A Citizen Committee
Name: James McGinnis
Home Address: 205 Yale Ct
Telephone: 2146975871
Fax:
E-mail: jtmcainnis@smail.com
College Station Resident for years: 5
Subdivision: none
Voter Registration Number: 1027025667
Business Owner: No
Business Name: Lynntech
Occupation: Researcher
Work Address: 7610 Eastmark
Work Telephone: 979-693-0017
Work Fax:
Work E-mail:
Education: Bachelors
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Zoning Board of Adjustments, Historic Preservation
Committee, Research Valley Partnership Board
If you currently serve on any other committees, boards or commissions,
please list them here:
Please list any experience or interest that qualifies you to serve in
the position desired: I have been a 5 year resident of College Station.
I went to school at Texas A&M and have recently taken the Citizen's
University class. I am familiar with the needs of the city and would
like to contribute to the continued improvement of the city.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: Yes
121
- -----PA---
I (611 912008) Lucy Taylor - Response to Apply For A Citizen committee- I - - - -- - PX] .- -.
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: <Itaylor@cstx.gov>
Date: 611 912008 1 1 : 15 AM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 611 912008 1 1 : 13:02 AIM
Apply For A Citizen Committee
Name: Michelle Mowry
Home Address: 1 11 3 Oney Hervey
Telephone: 432-923-2882
Fax:
E-mail: michelle.mowry@gmail.com
College Station Resident for - years: 5
Subdivision: nla
Voter Registration Number:
Business Owner: No
Business Name: Texas A&M University
Occupation: Office Associate
Work Address: MS 41 14 TAMU
Work Telephone: 979-845-1 216
Work Fax:
Work E-mail: mmowry@mays.tamu.edu
Education: Bachelors, Texas A&M
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Parks and Recreation Board, Historic Preservation
Committee, Joint Relief Funding Review Committee
If you currently serve on any other committees, boards or commissions,
please list them here: nla
Please list any experience or interest that qualifies you to serve in
the position desired: I would just love to get more involved with the
community and help out where I can.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: Yes
122
1--- - - 1 (6/19/2008) Lucy Taylor - Response to Apply For A Citizen Committee Paae I I
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: ~Itaylor@cstx.gov~
Date: 6/19/2008 3:33 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 6/19/2008 3:21:51 PM
Apply For A Citizen Committee
Name: Dorthea Robinson, D.V.M.
Home Address: 103 Walton Drive
Telephone: (979) 696-8484
Fax: (979) 764-1 133
E-mail: mickthea@txcyber.com
College Station Resident for - years: 56 years, since 1952
Subdivision: College Hills
Voter Registration Number: 1040598018
Business Owner: Yes
Business Name: Robinson Rentals
Occupation: retired
Work Address: 103 Walton Drive
Work Telephone: (979) 696-8484
Work Fax: (979)764-1133
Work E-mail: mickthea@txcyber.com
Education: TAMU grad, D.V.M.
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Historic Preservation Committee, Senior Advisory Committee,
Library Committee
If you currently serve on any other committees, boards or commissions,
please list them here: On board, College Hills Homeowners Association.
On CPAC ( Comprehensive Plan Advisory Committee ) as an alternate for
ETJ.
Please list any experience or interest that qualifies you to serve in
the position desired: For the Historic Preservation committe, As a long
time resident, I would like to help maintain the city character which I
admire. My family owns ten rentals in College Hills. We also own
property outside of the city limits in Brazos County. For the senior
advisory committee, my husband and I are seniors. For the library
committee, I am a lover and collector of books.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: Yes
123
512012008) Lucy Taylor - Response to Apply For A Citizen Committee k Page I 1
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC : <Itaylor@cstx.gov>
Date: 512012008 12:20 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 512012008 12:16:50 PM
Apply For A Citizen Committee
Name: Denise Whisenant
Home Address: 2512 Sumter Drive
Telephone: 979-458-4773
Fax: 979-458-2088
E-mail: dwhisenant@mays.tamu.edu
College Station Resident for - years: 20
Subdivision: Raintree
Voter Registration Number: 1040697868
Business Owner: No
Business Name:
Occupation: Education Coordinator
Work Address: Real Estate Center at Texas A&M University
Work Telephone: 979-458-4773
Work Fax: 979-458-2088
Work E-mail: dwhisenant@mays.tamu.edu
Education: Master's degree
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Zoning Board of Adjustments, Historic Preservation
Committee, Parks and Recreation Board
If you currently serve on any other committees, boards or commissions,
please list them here:
Please list any experience or interest that qualifies you to serve in
the position desired: I have served previously as a regular member and
an alternate on the Zoning Board of Adjustments. Working at the Real
Estate Center on campus, I am in contact with real estate issues,
including zoning, on a daily basis.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: No
124
- - - .. -. -- - -- - --- -- - -- - - - . - . . - - - .
I Becky Nugent - Response to Apply For A Citizen committee
I - - - - - _ _ _ _ . _ - _-A A
Page 1 : -
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
Date: 1/25/2008 8:27:20 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 1/25/2008 8:21:46 PM
Apply For A Citizen Committee
Name: Quinn Williams
Home Address: 125 Lee Avenue
Telephone: (979) 21 8-2880
Fax: (979) 764-6721
E-mail: quinn@qwconstruction.com
College Station Resident for - years: 39
Subdivision: Oakwood
Voter Registration Number:
Business Owner: Yes
Business Name: Quinn Williams Construction
Occupation: Homebuilder / Concrete Sales
Work Address: 2108 Southwood Drive
Work Telephone: Same as Above
Work Fax: Same as Above
Work E-mail: Same as Above
Education: BS TAMU
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Construction Board of Adjustments and Appeals, Planning and
Zoning Commission, Historic Preservation Committee
If you currently serve on any other committees, boards or commissions,
please list them here: Construction Board of Adjustments
Please list any experience or interest that qualifies you to serve in
the position desired: Business owner and homebuilder
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: No
CC: <vcasares@cstx.gov>, <bnugent@cstx.gov>
125
--- -
1~(612112008) Lucy Taylor - Response to Apply For A Citizen Committee - - - - - .- - Page I 1
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: <Itay lor@cstx.gov>
Date: 612012008 9:46 PM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 612012008 9:30:41 PM
Apply For A Citizen Committee
Name: Lee C. Wilson
Home Address: 405 Cherry St Apt 412
Telephone: 972 658-4737
Fax:
E-mail: leewilson@tamu.edu
College Station Resident for - years: 1
Subdivision: Northgate
Voter Registration Number:
Business 0wner:'No
Business Name:
Occupation: Student
Work Address:
Work Telephone:
Work Fax:
Work E-mail:
Education: Texas A&M Class of 2008. Major: Accounting
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Joint Relief Funding Review Committee, Historic
Preservation Committee, Parks and Recreation Board
If you currently serve on any other committees, boards or commissions,
please list them here: NIA
Please list any experience or interest that qualifies you to serve in
the position desired: I'm currently a student at Texas A&M working
towards an undergraduate degree in accounting. I worked for Aggieland
Credit Union from Sept 2006 - Sept 2007 as a Teller, I'm the current
financial chair of the Association of Social Entrepreneurship and
Community Garden project, and I'm also a member of the CARPOOL safe ride
organization that serves the Texas A&M student body and BCS community.
The time I spent Boy Scouts developed a strong desire to serve my
community, and an interest in civic engagement has blossomed in the
short time I've spent at Texas A&M. Being apart of a review committee or
board would not only serve as a great personal experience, but I could
also provide a voice for the student body that has such a strong
influence in our community.
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: No
126
- - - --- -- - -- -- --
[(6/9/2008) Lucy Taylor --- -- - Response to Apply For A Cit~zen Committee - - -pppp-p - - - - - - - - - -- -- --- -- .- - -- Page 1 I _-- I
From: "City of College Station -" <info@ci.college-station.tx.us>
To: ~chooks@cstx.gov~
CC: <Itaylor@cstx.gov>
Date: 6/6/2008 1 1 :29 AM
Subject: Response to Apply For A Citizen Committee
Form Name: Date Submitted: 6/6/2008 11:27:34 AM
Apply For A Citizen Committee
Name: Jason Hamilton
Home Address: 604 San Mario
Telephone: 979-422-7747
Fax:
E-mail: wildl~74@hotmail.com
College Station Resident for - years: 1
Subdivision: Unknown
Voter Registration Number:
Business Owner: No
Business Name:
Occupation: Personal Assistant
Work Address:
Work Telephone:
Work Fax:
Work E-mail:
Education:
Position Sought (No. 1 being most preferable and No. 3 being least
preferable): Parks and Recreation Board, Construction Board of
Adjustments and Appeals, Cemetery Committee
If you currently serve on any other committees, boards or commissions,
please list them here:
Please list any experience or interest that qualifies you to serve in
the position desired:
In compliance with Chapter 552, Government Code (Public Information
Act), information related to the applicant's home address, home
telephone number, and e-mail address shall be made available to the
public, unless the applicant chooses not to release the information.
Release information?: No
127
2008 Application for City
BoardslCommissionsl
Committees
PLEASE TYPE OR PRINT CLEARLY
Home Address 20 / R&E~TD& hf Business Owner? Yes No
Telephone: Business Name: TkNL)
Fax: 979 Occupation: P5snr
~011ege~~tat'ion Resident for 2 4 years (lf retired, please indicite fo~~ner oe)
(Must be a resident of the City to serve) Fax:
Subdivision Education(opt;onao F ~lrg4 - Y F-
Voter ?+4 / J+
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where I is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3
Brazos County Appraisal District.
2 Cemetery Committee B
(3 Construction Board of
Adjustments & Appeals
B Northgate TIF Board
Design Review Board
Joint Relief Funding Review
Historic Preservation Committee
Convention & Visitors Bureau
Arts Council of the Brazos Valley
Green CS Technical Task Force
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission
Research valley Partnership
Wolf Pen Creek TIF Board
17 Zoning Board of Adjustments
Comprehensive Plan Advisory
Research Valley Innovation Center
Advisory Council
17 Library Board
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here:
Please list any experience or interests that qualifies you to serve in the positions indicated:
P6C
fax to 979-764-6377.
128