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Home My WebLink About07/10/2008 - Regular Agenda Packet - City CouncilMayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Lynn McIlhaney Dennis Maloney City Manager Lawrence Stewart Glenn Brown David Ruesink Agenda College Station City Council Regular Meeting Thursday, July 10, 2008 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. ON BEHALF OF THE CITIZENS OF COLLEGE STATION, HOME OF TEXAS A&M UNIVERSITY, WE WILL CONTINUE TO PROMOTE AND ADVANCE THE COMMUNITY 'S QUALITY OF LIFE. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for City Council Workshop and Regular Meetings June 26, 2008. b. Presentation, possible action, and discussion regarding a Resolution Determining Need that identifies certain properties needed to further redevelopment at 303 - 321 First Street. 1 City Council Regular Meeting Page 2 Thursday, July 10, 2008 c. Presentation, possible action, and discussion regarding a resolution approving a real estate contract for the purchase of 303 - 321 First Street. d. Presentation, possible action, and discussion regarding the exterior painting, roof replacements and repair of City Buildings, with a HGAC Contract price agreement with Jamail / Smith Construction, in the amount of $ 155,831.20. e. Presentation, possible action, and discussion regarding amending Ordinance 2538 found in Chapter 1, “General Provisions”, of the Code of Ordinances of the City of College Station, Texas, Section 15, “Disposition of Abandoned or Unclaimed Property; Disposition of Salvage or Surplus Property; and Disposition of Seized Weapons, Explosive Weapons, or Other Prohibited Contraband.” f. Presentation, possible action and discussion regarding adoption of a resolution awarding contract #08-227 for the College Main Sidewalks Project to Brazos Valley Services in the amount of $215,604.00. g. Presentation, possible action and discussion on a resolution for an Advanced Funding Agreement (AFA) between the City of College Station and the State of Texas for Barron Road Capacity Improvements Project – Phase I. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action, and discussion regarding the service plan for 1.02 acres in the 3200 block of Rock Prairie Road West identified for annexation under the exempt status. 2 City Council Regular Meeting Page 3 Thursday, July 10, 2008 2. Presentation, possible action, and discussion on a Professional Services Contract with Jacobs Engineering Group Inc., in the amount of $380,869.00, for the design of the Discovery Drive Extension project. 3. Presentation, possible action and discussion to approve a resolution by the City Council of the City of College Station, Texas, directing publication of notice of intention to issue certificates of obligation, series 2008; and providing an effective date. 4. Presentation, discussion, and possible action on review of Council Meeting Procedures. 5. Presentation, possible action and discussion of Council selection of citizens to various City Boards and Committees: Cemetery Committee, Comprehensive Plan Advisory Committee, Construction Board of Adjustments, Design Review Board, Historic Preservation Committee, Parks and Recreation Board, Planning and Zoning Commission, Zoning Board of Adjustments. 6. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, July 10, 2008 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 7th day of July, 2008 at 2:30 pm. E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on July 7, 2008 at 2:30 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2008. By______________________________________ 3 City Council Regular Meeting Page 4 Thursday, July 10, 2008 Subscribed and sworn to before me on this the _____day of ________________, 2008. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764- 3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 4 July 10, 2008 Consent Agenda Item No. 2b Resolution Determining Need for 303 - 321 First Street To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion regarding a Resolution Determining Need that identifies certain properties needed to further redevelopment at 303 – 321 First Street. Recommendation(s): Staff recommends approval of the resolution identifying the need for the referenced properties and authorizing the purchase of this land for redevelopment. Summary: The properties identified in the resolution total 2.273 acres and are located at 303 - 321 First Street. The intended use of these properties is for redevelopment. Budget & Financial Summary: The total purchase price for these properties is $1,325,000. Funding for this acquisition is available in the FY 2008 Economic Development Fund. Attachments: 1 Resolution Determining Need 2 Location Map 5 Attachment 2: Location Map 6 C:\DOCUME~1\tmcnutt\LOCALS~1\Temp\Resolution .doc7/7/200810:04:12 AM RESOLUTION DETERMINING NEED RESOLUTION NO. ________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, RELATING TO: (1) THE AUTHORITY OF THE CITY TO INITIATE, COMPLETE, AND ACQUIRE, BY VOLUNTARY PURCHASE WITHOUT CONDEMNATION, FEE SIMPLE INTEREST IN CERTAIN PROPERTIES FOR THE FURTHERANCE OF REDEVELOPMENT; (2) A DECLARATION THAT PUBLIC NECESSITY EXISTS FOR THE CITY TO ACQUIRE SUCH INTEREST, THROUGH VOLUNTARY PURCHASE WITHOUT CONDEMNATION; AND (3) ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SUCH INTEREST IN THE PROPERTIES. WHEREAS, the City of College Station, Texas (“City”) is a home rule municipality duly incorporated and chartered under the Constitution and laws of Texas; and WHEREAS, the City Council has an economic development program for attracting new investment into its city, including attracting and retaining venues promoting business and tourism; and WHEREAS, one economic development project of the City involves the redevelopment of property located at or near 303-321 First Street within the City (the “Project”); and WHEREAS, Gameday Investors Group, LLC owns the property located in or near 303-321 First Street and desires to sell to the City its interest in said property for economic development purposes voluntarily without condemnation or threat thereof; and WHEREAS, the City has determined it to be in its best interest and in the best interest of its citizens to acquire said property, now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the facts and recitations set forth in the preamble of this resolution are hereby declared true and correct. PART 2: That the City Council of the City of College Station, Texas, hereby officially determines that there is a public necessity for the Properties, and the public welfare and convenience will be served by the acquisition of the Properties. PART 3: That the City Manager is hereby authorized to contract, on behalf of the City of College Station, with a professional appraiser for the appraisal services, with a professional real estate agent to act as a Land Agent for the City and with attorneys for preparation of title opinions needed by the City from time to time in connection with acquisition. PART 4: That the City Manager or his designated staff is hereby authorized and directed to examine the independent appraisal reports as they are submitted to the City to 7 RESOLUTION NO. ___________________ Page 2 determine whether said appraisal reports are supported by sufficient data. Based upon such examination of said appraisal reports, the appropriate staff shall make a recommendation to the City Manager as to the establishment and approval of the amount of the just compensation for the Properties. PART 5: After consideration of said recommendation, the City Manager shall establish and approve the amount determined for acquisition of the Properties. PART 6: Upon establishment and approval by the City Manager of the amount of just compensation for the acquisition of the Properties, the City’s Director of Economic and Community Development or other designated staff is authorized to communicate a written offer to the property owners for the acquisition of such interest at the full amount determined and established to be just compensation therefore and to negotiate with said owners on behalf of the City. PART 7: That the Mayor after approval by City Council, or the City Manager as delegated, is hereby authorized to execute all documents necessary to acquire said Properties for the Project, on behalf of the City of College Station. PART 8: That the City Manager be and is hereby authorized to sell any such surplus improvements, or order the demolition thereof, if any, located on the real property acquired in connection with this Project. PART 9: That this resolution shall take effect immediately from and after its passage. ADOPTED this 10th day of July, A.D. 2008. ATTEST: APPROVED: ____________________________ ______________________________ City Secretary Mayor APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt ____________________________ City Attorney 8 RESOLUTION NO. ___________________ Page 3 EXHIBIT “A” TRACT ONE: GAMEDAY INVESTORS GROUP, LLC Being Boyett Addition, Block 11, Lots 12 - 21, Brazos County, College Station, Texas, also known as 303 - 321 First St., consisting of 2.273 acres, more or less. This tract is more particularly described by a boundary survey prepared by Joe Orr, Inc., April 19, 2007. 9 July 10, 2008 Consent Agenda Item No. 2c Real Estate Contract for the Acquisition of 303 - 321 First Street To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion regarding a resolution approving a real estate contract for the purchase of property needed for redevelopment at 303 – 321 First Street. Recommendation(s): Staff recommends approval of the resolution approving the referenced real estate contract. Summary: The properties identified in the attached resolution total 2.273 acres and are located at 303 - 321 First Street. The intended use of this property is for redevelopment. Budget & Financial Summary: The total purchase price for the property is $1,325,000. Funding for this acquisition is available in the FY 2008 Economic Development Fund. Attachments: 1 Resolution 2 Real Estate Contract (Will be Provided Prior to the Meeting) 3 Location Map 10 Attachment 3: Location Map 11 C:\DOCUME~1\tmcnutt\LOCALS~1\Temp\Resolution .doc7/7/200810:04:16 AM RESOLUTION NO. ________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A REAL ESTATE CONTRACT FOR THE VOLUNTARY PURCHASE WITHOUT CONDEMNATION OF A FEE SIMPLE INTEREST IN CERTAIN PROPERTIES FOR AN ECONOMIC DEVELOPMENT PROJECT AND CONTAINING OTHER PROVISIONS RELATED TO THE SUBJECT. WHEREAS, the City of College Station, Texas (“City”) is a home rule municipality duly incorporated and chartered under the Constitution and laws of Texas; and WHEREAS, the City Council has an economic development program for attracting new investment into its city, including attracting and retaining venues promoting business and tourism; and WHEREAS, Gameday Investors Group, LLC owns property located in or near 303-321 First Street and desires to sell to the City its interest in said property for economic development purposes voluntarily without condemnation or threat thereof; and WHEREAS, the City has determined it to be in its best interest and in the best interest of its citizens to acquire said property, now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the facts and recitations set forth in the preamble of this resolution are hereby declared true and correct. PART 2: That the City Council of the City of College Station, Texas, hereby approves the Real Estate Contract and Option Agreement with Gameday Investors Group, LLC. A copy of such Agreement including a legal description of the property is attached hereto and made a part hereof as Exhibit “A.” PART 3: That the funding for this purchase shall be provided from the City's Economic Development Fund. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this 10th day of July, A.D. 2008. ATTEST: APPROVED: ____________________________ ______________________________ City Secretary Mayor APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt ____________________________ City Attorney 12 RESOLUTION NO. ___________________ Page 2 EXHIBIT “A” TRACT ONE: GAMEDAY INVESTORS GROUP, LLC Being Boyett Addition, Block 11, Lots 12 - 21, Brazos County, College Station, Texas, also known as 303 - 321 First St., consisting of 2.273 acres, more or less. This tract is more particularly described by a boundary survey prepared by Joe Orr, Inc., April 19, 2007. 13 NEW COVERSHEET FORMAT EXAMPLE 1 July 10, 2008 Consent Agenda Item No. 2d Northgate Promenade Painting College Station Utilities Truck Wash Carter Creek WW Roof Replacements Sandy Point Pump Station Roof Replacement Parks East District Shop Renovations / Painting To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding the exterior painting, roof replacements and repair of City Buildings, with a HGAC Contract price agreement with Jamail / Smith Construction, in the amount of $ 155,831.20. Recommendation(s): Staff recommends award of contract 08-253 to Jamail / Smith Construction for $155,831.20 Summary: This HGAC contract is for the exterior painting / repair of Northgate Promenade Structures, street bollards, light poles and trash receptacles. Roof replacements of tar / gravel to a Duro-Last PVC sheeting with 13 year warranty. Roof replacements are located at Carter Creek Waste Water, blower, chlorinator and electrical building. Sandy point control building will also have this replacement. Parks and Recreation East District Shop will have interior / exterior renovations and exterior painting done. Budget & Financial Summary: Funds are budgeted and available in the Public Works Facilities Maintenance Operations Budget. General Fund 001-4419-667-34-10 and Parks and Recreation fund 001-5383-656-34-10. Facility Maintenance: 001-4419-667.34-10 $ 121,786.31 Parks & Recreation: 001-5383-656.34-10 $ 34,044.89 Attachments: Resolution 14 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE PAINTING, RENOVATION, AND RE-ROOFING OF CITY BUILDINGS. AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the Painting , Renovation, and Re-roofing of City Buildings; and WHEREAS, the selection of Jamail/Smith Construction per the HGAC contract (which satisfies our requirements for competitive bidding) is being recommended as the lowest responsible bidder for the construction services related to the Painting, Renovations, and re-roofing of City Buildings; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds that Jamail/Smith Construction is the lowest responsible bidder. PART 2: That the City Council hereby approves the contract with Jamail / Smith Construction for $155,831.20 for the labor, materials and equipment required for the improvements related to the Painting, Renovations and Re-roofing of City Buildings. PART 3: That the funding for this contract shall be budgeted from the General Fund, Public Works, Facilities Maintenance, in the amount of $121,786.31 and Parks & Recreation Department, Parks Operations in the amount of $34,044.89. Total awarded contract Funds of $155,831.20. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008. ATTEST: APPROVED: City Secretary Mayor APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt 15 City Attorney 16 July 10, 2008 Consent Agenda Item No. 2e Disposal of Surplus Property To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion regarding amending Ordinance 2538 found in Chapter 1, “General Provisions”, of the Code of Ordinances of the City of College Station, Texas, Section 15, “Disposition of Abandoned or Unclaimed Property; Disposition of Salvage or Surplus Property; and Disposition of Seized Weapons, Explosive Weapons, or Other Prohibited Contraband”. Recommendation(s): Staff recommends amending the current ordinance as it relates specifically to the disposal of salvage and surplus property. Summary: There are no state laws or charter provisions that govern the disposition of salvage and surplus personal property. In 1979, the Council approved the first ordinance prescribing the process for disposal of surplus property. In 2001, that ordinance was repealed and replaced with a new Chapter 15 in Chapter 1 of the Code of Ordinances which provides for the direct transfer of surplus property to other city departments; if no city department requests the transfer, the property is made available to other local governments; if no city department or local government acquires the salvage/surplus property it is disposed by public auction, internet auction, or sealed competitive bids. Staff recommends deletion of the paragraph that reads “no transfer of salvage or surplus property with a fair market value greater than $50,000, other than transfers among city departments, shall be made or effected unless it is first approved by the City Council.” Our goal is to maximize the value of salvage and surplus property by avoiding hidden costs associated with storage, maintenance, and obsolescence. Deleting this paragraph will allow City staff to expeditiously transfer the sale of heavy equipment and other salvage and/or surplus personal property to the highest bidder. Staff also recommends editing out the language “as such, in violation of the City of College Station City Charter, Section 114 ’Personal Interest’” on the end of the sentence “No transfer of salvage or surplus property shall be made to any member of the City Council or any officer or employee of the City, except in their official capacities.” The deletion of the language does not change the meaning and enhances the readability of the section. Budget & Financial Summary: This amendment could result in higher bid prices and quicker disposal of personal property identified as salvage or surplus. Attachments: 1. Revised Ordinance 17 ORDINANCE NO. _________________ AN ORDINANCE AMENDING CHAPTER 1, "GENERAL PROVISIONS", OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS SECTION 15, " DISPOSITION OF ABANDONED OR UNCLAIMED PROPERTY; DISPOSITION OF SALVAGE OR SURPLUS PROPERTY; AND DISPOSITION OF SEIZED WEAPONS, EXPLOSIVE WEAPONS, OR OTHER PROHIBITED CONTRABAND ". BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1. That Chapter 1, Section 15, of the Code of Ordinances of the City of College Station, Texas be amended to read as set out in Exhibit "A" attached hereto. PART 2. That if any provision of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections or this ordinance, which shall remain in full force and effect. PASSED, ADOPTED and APPROVED this _________ day of _____________________, 2008. ATTEST: APPROVED: City Secretary Mayor APPROVED: E-Signed by Harvey Cargill VERIFY authenticity with ApproveIt City Attorney 18 ORDINANCE NO. ______________________ Page 2 EXHIBIT A That Chapter 1, “GENERAL PROVISIONS”, Section 15, of the Code of Ordinances of the City of College Station, Texas, is hereby amended by deleting paragraphs B(2)(a)(iii) and B(2)(a)(iv) and replacing them with a new paragraph B(2)(a)(iii) as set out hereafter to read as follows: “(iii) No transfer of salvage or surplus property shall be made to any member of the City Council or any officer or employee of the City, except in their official capacities.” 19 July 10, 2008 Consent Agenda Item No. 2f College Main Sidewalks Construction Contract To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Improvement Department Agenda Caption: Presentation, possible action and discussion regarding adoption of a resolution awarding contract #08-227 for the College Main Sidewalks Project to Brazos Valley Services in the amount of $215,604.00. Recommendation(s): Staff recommends Council adopt this resolution. Summary: The College Main sidewalks project provides for the construction of new sidewalks between Louise and Cherry Streets on College Main. The design calls for ten (10) foot wide, brick paver, sidewalks to be constructed including pedestrian benches and street trees in accordance with the Northgate Design Guidelines Budget & Financial Summary: Bid #08-68 resulted in three bids being received for the opportunity to provide construction services for the College Main Sidewalks Project. A summary of the bid results is provided below. Brazos Valley Services $215,604.00 C&L Concrete Construction $230,000.06 Myers Concrete Construction $346,304.60 This project is a component of the Tauber and Stasney Street Rehabilitation project. The total budget for the project is $2,492,110. $120,000 is budgeted in the Water Capital Improvement Projects Fund and $120,000 is budgeted in the Wastewater Capital Improvement Projects Fund for replacement of water and wastewater lines. $2,252,110 is budgeted in the Streets Capital Project Fund, of which $252,110 is from CDBG funds for the design of the street and sidewalk portion of the project and toward the construction of the sidewalks. $212,792.60 of the Streets Capital funds have been expended or committed to date, leaving a balance of $2,039,317.39 for the construction of the sidewalks and rehabilitation of the streets. Attachments: 1.) Resolution 2.) Bid #08-68 Bid Tab 3.) Project Location Map 20 Bid #08-68 BID TABULATION FOR COLLEGE MAIN SIDEWALK IMPROVEMENTS CITY OF COLLEGE STATION BRAZOS VALLEY SERVICES ITEM EST. NO.QTY 1 1 LS Mobilization $10,000.00 $10,000.00 21LS Erosion and Sedimentation Control (includes installation, inspection and maintenance of erosion control structures throughout the entire project) $1,000.00 $1,000.00 $11,000.00 31LSClearing and Grubbing (removal of all trees, bushes and vegetation within limits of work area)$1,000.00 $1,000.00 4 2286 SF Removal of ex. concrete (includes sidewalks, driveway, walls and curb)$2.00 $4,572.00 $5,572.00 5 2,772 SF 5" Conc. Sidewalk Pavement $5.00 $13,860.00 6 1,151 SF 5" Conc. Pavement w/12" Retaining Wall $10.00 $11,510.00 7 884 SF 6" Conc. Pavement (Driveways) $8.00 $7,072.00 8 4,265 SF Brick Pavers w/1" Sand Level Course $6.00 $25,590.00 9 1 EA Sidewalk Ramp Type 1 $800.00 $800.00 10 2 EA Sidewalk Ramp Type 2 $500.00 $1,000.00 Subtotal:$59,832.00 11 1 EA Tree Protection $500.00 $500.00 12 601 CY CU Structural Soil (Complete and In Place, Includes removal of existing soil)$150.00 $90,150.00 13 165 SY Block Sodding (between Proposed Back/Curb and Public Access Esm't. (to match grass type in adjacent yards) (includes watering))$10.00 $1,650.00 14 11 EA Tree Grates (furnish and install) $1,600.00 $17,600.00 15 6 EA Park Benches (furnish and install) $1,450.00 $8,700.00 16 11 EA Trees (4" Caliper "High Rise" Live Oaks) $1,100.00 $12,100.00 17 1 LS Irrigation System (includes water tap, piping, valves, electrical, controllers, borings, casings, pavement repair and any other improvements for irrigation purposes) $8,500.00 $8,500.00 $139,200.00 SUBTOTAL BID ITEMS: $215,604.00 TOTAL BASE BID: $215,604.00 Total Number of Calendar Days to Completion Ninety (90) Number of Addenda Acknowledged One (1) Bid Bond YES Bid Cetification Page YES Exceptions NONE ITEM DESCRIPTION AMOUNTUNIT DEMOLITION UNIT PRICE Subtotal: Subtotal: MOBILIZATION MISCELLANEOUS IMPROVEMENTS SIDEWALK IMPROVEMENTS Subtotal: 1 OF 321 Bid #08-68 BID TABULATION FOR COLLEGE MAIN SIDEWALK IMPROVEMENTS CITY OF COLLEGE STATION C&L CONCRETE CONSTRUCTION ITEM EST. NO. QTY 1 1 LS Mobilization $7,000.00 $7,000.00 21LS Erosion and Sedimentation Control (includes installation, inspection and maintenance of erosion control structures throughout the entire project) $2,200.00 $2,200.00 $9,200.00 31LSClearing and Grubbing (removal of all trees, bushes and vegetation within limits of work area)$1,200.00 $1,200.00 4 2286 SF Removal of ex. concrete (includes sidewalks, driveway, walls and curb)$7.00 $16,002.00 $17,202.00 5 2,772 SF 5" Conc. Sidewalk Pavement $5.05 $13,998.60 6 1,151 SF 5" Conc. Pavement w/12" Retaining Wall $6.08 $6,998.08 7 884 SF 6" Conc. Pavement (Driveways) $7.01 $6,196.84 8 4,265 SF Brick Pavers w/1" Sand Level Course $8.09 $34,503.85 9 1 EA Sidewalk Ramp Type 1 $500.00 $500.00 10 2 EA Sidewalk Ramp Type 2 $250.00 $500.00 Subtotal:$62,697.37 11 1 EA Tree Protection $1,000.00 $1,000.00 12 601 CY CU Structural Soil (Complete and In Place, Includes removal of existing soil)$166.39 $100,000.39 13 165 SY Block Sodding (between Proposed Back/Curb and Public Access Esm't. (to match grass type in adjacent yards) (includes watering))$1.82 $300.30 14 11 EA Tree Grates (furnish and install) $1,527.27 $16,799.97 15 6 EA Park Benches (furnish and install) $1,500.00 $9,000.00 16 11 EA Trees (4" Caliper "High Rise" Live Oaks) $772.73 $8,500.03 17 1 EA Irrigation System (includes water tap, piping, valves, electrical, controllers, borings, casings, pavement repair and any other improvements for irrigation purposes) $5,300.00 $5,300.00 $140,900.69 SUBTOTAL BID ITEMS: $230,000.06 TOTAL BASE BID: $230,000.06 Total Number of Calendar Days to Completion Ninety (90) Number of Addenda Acknowledged One (1) Bid Bond YES Bid Cetification Page YES Exceptions NONE UNIT ITEM DESCRIPTION UNIT PRICE AMOUNT MOBILIZATION Subtotal: DEMOLITION Subtotal: SIDEWALK IMPROVEMENTS MISCELLANEOUS IMPROVEMENTS Subtotal: 2 OF 322 Bid #08-68 BID TABULATION FOR COLLEGE MAIN SIDEWALK IMPROVEMENTS CITY OF COLLEGE STATION MYERS CONCRETE CONSTRUCTION ITEM EST. NO. QTY 1 1 LS Mobilization $14,000.00 $14,000.00 21LS Erosion and Sedimentation Control (includes installation, inspection and maintenance of erosion control structures throughout the entire project) $4,750.00 $4,750.00 $18,750.00 31LSClearing and Grubbing (removal of all trees, bushes and vegetation within limits of work area)$3,190.00 $3,190.00 4 2286 SF Removal of ex. concrete (includes sidewalks, driveway, walls and curb)$4.00 $9,144.00 $12,334.00 5 2,772 SF 5" Conc. Sidewalk Pavement $6.60 $18,295.20 6 1,151 SF 5" Conc. Pavement w/12" Retaining Wall $10.80 $12,430.80 7 884 SF 6" Conc. Pavement (Driveways) $8.40 $7,425.60 8 4,265 SF Brick Pavers w/1" Sand Level Course $9.80 $41,797.00 9 1 EA Sidewalk Ramp Type 1 $1,764.00 $1,764.00 10 2 EA Sidewalk Ramp Type 2 $1,363.00 $2,726.00 Subtotal:$84,438.60 11 1 EA Tree Protection $200.00 $200.00 12 601 CY CU Structural Soil (Complete and In Place, Includes removal of existing soil)$249.00 $149,649.00 13 165 SY Block Sodding (between Proposed Back/Curb and Public Access Esm't. (to match grass type in adjacent yards) (includes watering))$10.00 $1,650.00 14 11 EA Tree Grates (furnish and install) $2,083.00 $22,913.00 15 6 EA Park Benches (furnish and install) $1,976.00 $11,856.00 16 11 EA Trees (4" Caliper "High Rise" Live Oaks) $3,315.00 $36,465.00 17 1 EA Irrigation System (includes water tap, piping, valves, electrical, controllers, borings, casings, pavement repair and any other improvements for irrigation purposes) $8,049.00 $8,049.00 $230,782.00 SUBTOTAL BID ITEMS: $346,304.60 TOTAL BASE BID: $346,304.60 Total Number of Calendar Days to Completion Ninety (90) Number of Addenda Acknowledged *One (1) Bid Bond *YES Bid Cetification Page *YES *Exceptions Photocopies UNIT ITEM DESCRIPTION UNIT PRICE AMOUNT SIDEWALK IMPROVEMENTS MISCELLANEOUS IMPROVEMENTS Subtotal: MOBILIZATION Subtotal: DEMOLITION Subtotal: 3 OF 323 U n i v e r s i t y D r W ellb o r n R d N C h u r c h A v e C olle g e M ain Fir st S t B o y ett St N agle St C h e r r y S t Tauber St Stasney St S p r u c e S t C r o s s S t Second St A s b u ry S t L o d ge St H o g g S t P a t r i c i a S t L o u i s e A v e C h u r c h A v e H o u s t o n St S O n r a mp R.s. Pk w y P a t r i c i a S t C r o s s S t L o u i s e A v e 24 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE COLLEGE MAIN SIDEWALKS PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the College Main Sidewalks Project; and WHEREAS, the selection of Brazos Valley Services is being recommended as the lowest responsible bidder for the construction services related to the College Main Sidewalks Project ; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds that Brazos Valley Services is the lowest responsible bidder. PART 2: That the City Council hereby approves the contract with Brazos Valley Services for $215,604.00 for the labor, materials and equipment required for the improvements related the College Main Sidewalks Project. PART 3: That the funding for this Contract shall be as budgeted from the Streets Capital Fund, Public Works Division, in the amount of $215,604.00. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008. ATTEST: APPROVED: City Secretary MAYOR APPROVED: E-Signed by Carla A. Robinson VERIFY authenticity with ApproveIt City Attorney 25 July 10, 2008 Consent Agenda Item No. 2g Barron Road Capacity Improvements Project – Phase I AFA To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action and discussion on a resolution for an Advanced Funding Agreement (AFA) between the City of College Station and the State of Texas for Barron Road Capacity Improvements project. Recommendation(s): Staff recommends approval of the resolution. Summary: The project will require the City of College Station to work within the Texas Department of Transportation (TXDOT) right-of-way at the intersection of Barron Road and State Highway 6. TXDOT requires an AFA for any roadway connection or roadway work performed within TXDOT right-of-way. The City of College Station is paying for the design and construction of the Barron Road Capacity Improvements Project – Phase I. Budget & Financial Summary: There are no payments to TXDOT associated with this AFA. The current project budget for the Barron Road Capacity Improvements in the amount of $3,200,000 is for design and first phase of construction. $692,499.88 has been expended or committed to date, leaving a balance of $2,507,500.12 Attachments: 1. Resolution 2. AFA 3. Location map 26 27 28 29 30 31 32 33 RESOLUTION NO. _______________ A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADVANCED FUNDING AGREEMENT WITH THE STATE OF TEXAS FOR THE CONSTRUCTION OF THE BARRON ROAD CAPACITY IMPROVEMENTS PROJECT AT THE INTERSECTION OF BARRON ROAD AND STATE HIGHWAY 6; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of College Station approved the contract funds to construct Barron Road Capacity Improvements Project; and WHEREAS, the proposed Barron Road Capacity Improvements Project will intersect with State Highway 6 in the City of College Station (City); and WHEREAS, the City and the State have agreed upon a plan to construct this intersection which plan comprises part of the Barron Road Capacity Improvements Project (the “Project”); and WHEREAS, detailed construction plans have been prepared; and WHEREAS, the City will bid the Project to contract, administer and inspect the construction, and fund the construction of the Project; and WHEREAS, the Texas Department of Transportation permits construction to be performed in their rights-of-way following the execution of an Advanced Funding Agreement between the City of College Station and the Texas Department of Transportation; and WHEREAS, the Texas Department of Transportation requires a resolution from a municipality to accompany an Advance Funding Agreement; and WHEREAS, there will be no funding or reimbursements from the Texas Department of Transportation for any of the Project costs; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION THAT: PART 1: The matters set forth in the preamble are true and correct. PART 2: The City Council of the City of College Station agrees to execute an Advanced Funding Agreement with the Texas Department of Transportation, which will permit the City to perform work within the State right-of-way. 34 RESOLUTION NO. __________________ Page 2 PART 3: The City Council of the City of College Station hereby authorizes the Mayor to execute said Advanced Funding Agreement on behalf of the City of College Station, Texas and to transmit the same to the State of Texas for appropriate action. A copy of said Advanced Funding Agreement is attached hereto and made a part hereof as Exhibit “A.” PART 4: This Resolution shall be effective immediately upon its adoption. ADOPTED this __________ day of _____________________________________, 2008. ATTEST: APPROVED: ______________________________ ____________________________________ City Secretary Mayor APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt ______________________________ City Attorney 35 10 July 2008 Regular Agenda Item No. 1 Annexation Public Hearing To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning and Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion regarding the service plan for 1.02 acres in the 3200 block of Rock Prairie Road West identified for annexation under the exempt status. Recommendation: Staff recommends approval. The Planning & Zoning Commission will hear this item on 17 July - their recommendation will be provided before Council considers the final annexation ordinance. Summary: This is the first of two public hearings required by the TEXAS LOCAL GOVERNMENT CODE prior to initiating annexation proceedings. As part of the public hearings, staff will present an overview of the annexation service plan (see attached). The purpose of the public hearings is to give individuals the opportunity to express their views regarding the proposed annexation and the service plan. Council is not expected to take any action at either public hearing. The final annexation ordinance is currently scheduled to be presented to Council on 14 August 2008. Budget & Financial Summary: N/A Attachments: 1. Annexation Service Plan 2. Annexation Area Map 36 1 CITY OF COLLEGE STATION SERVICE PLAN FOR THE AREA TO BE ANNEXED EFFECTIVE 14 AUGUST 2008 I. ANNEXATION AREA The annexation area is located in the City of College Station's Extraterritorial Jurisdiction. The property is illustrated in Figure 1 and generally described below: General Description – the front portion of Lot 7R of Block 2 of the Rock Prairie Road West Business Park., located in the 3200 block of Rock Prairie Road West, generally located on the south side of Rock Prairie Road West, approximately 2,000 feet west of the intersection of Rock Prairie Road and Wellborn Road and consisting of 1.02 acres. II. INTRODUCTION This service plan has been prepared in accordance with the TEXAS LOCAL GOVERNMENT CODE, Sections 43.021, 43.065, and 43.056(b)-(o) (Vernon 1999, AND VERNON SUPP. 2007, as amended from time to time). Municipal facilities and services to the annexed area described above will be provided or made available on behalf of the City in accordance with the following plan. This plan provides a program under which the City of College Station will provide full municipal services to the annexed area. All services will be provided within the time provided in TEXAS LOCAL GOVERNMENT CODE, Section 43.056(B). This Service Plan does not: · require the creation of another political subdivision; · require a landowner in the area to fund the capital improvements necessary to provide municipal services in a manner inconsistent with Chapter 395, Texas Local Government Code; or · provide services in the area in a manner that would have the effect of reducing by more than a negligible amount the level of fire and police protection and emergency medical services provided within the corporate boundaries of the municipality before annexation. The level of services, infrastructure, and infrastructure maintenance provided to the annexed area is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the City with topography, land use, and population density similar to those contemplated or projected in the annexed area. 37 2 FIGURE 1 38 3 III. SERVICE COMPONENTS This plan contains three service components: (1) Immediate Services, (2) Additional Services, and (3) Capital Improvement Program. Immediate Services As required by TEXAS LOCAL GOVERNMENT CODE, SECTION 43.056(B), certain municipal services will be provided by the City of College Station immediately upon the effective date of annexation. These services include: · police protection; · fire protection; · emergency medical services; · solid waste collection, except as provided by Subsection 43.056(o); · operation and maintenance of water and wastewater facilities in the annexed area that are not within the service area of another water or wastewater utility; · operation and maintenance of roads, and streets, including road and street lighting;* · operation and maintenance of public parks, playgrounds, and swimming pools; and · operation and maintenance of any other publicly owned facility, building, or service. *Note: Street lighting will be maintained for fixtures located within the service territory of College Station Utilities. A. Police Protection Currently, the annexation area is under the jurisdiction of the Brazos County Sheriff’s Department. Upon annexation the College Station Police Department will provide police service, including routine patrol, traffic enforcement, and dispatch response to emergency and non- emergency service calls. B. Fire Protection Currently, the annexation area is under the jurisdiction of Brazos County Emergency Services District No. 1. Upon the effective date of annexation, the College Station Fire Department will provide fire protection, including response to emergency calls for assistance, fire prevention education, pre-fire planning, and target hazard inspections. In general, the Fire Department’s goal is to provide a fire response time of five minutes or less. Construction and development activities undertaken after the effective date of annexation shall comply with all building, life safety and fire safety codes of the City of College Station. C. Emergency Medical Services Currently, the annexation area is under the jurisdiction of Brazos County Emergency Services District No. 1. Upon the effective date of annexation, the College Station Fire Department will provide emergency medical services (EMS). Each Fire Department ambulance, engine, and ladder truck is capable of providing EMS, including defibrillation, medical administration, IV therapy, advanced airway management, and initial treatment of injuries. In general, the Fire Department’s goal is to provide an EMS response time of five minutes or less. D. Solid Waste Collection The annexation area is currently vacant and not provided with solid waste service. Upon the effective date of annexation, the College Station Public Works Department will provide fee-based solid waste collection service for future residential and/or commercial customers. 39 4 Residential Service – Residential solid waste collection (including brush and bulk items) is provided once per week. All residential service will be provided at a point of collection adjacent to, and accessible from, a public right-of-way or an improved surface acceptable to the City. Residential solid waste collection vehicles will not conduct operations on private property. However, residential service may be provided on private streets that comply with the Sanitation Division’s requirements for surface material, vehicle clearance and turning radii. In the case of multiple residences located on a privately owned road or drive, the City may require the establishment of a mass collection point at an area adjacent to the nearest public right-of-way. The City will provide residential solid waste containers. Commercial Service - Containers and collection points may be located on private property, provided that it can be easily accessed from a public right of way, and both the route of access and the collection point meet the Sanitation Division’s requirements for approved surfaces, vehicle clearance and turning radii. The City will provide standard commercial containers. In order to secure solid waste collection services in the annexed areas, each property owner must establish a utility account with the City of College Station. The City will not be responsible for damage to private drives, streets, or parking areas by service trucks servicing containers. E. Water and Wastewater Facilities The City of College Station will provide water and wastewater service to areas that are not located within the certificated service territory of another utility through existing facilities located within or adjacent to the area. The annexation area is within the certificated water service territory of Wellborn Special Utility District (WSUD), therefore, water service will be provided by WSUD. The annexation area is currently not provided with wastewater service. The level of wastewater service, infrastructure and infrastructure maintenance provided in the annexed area will be comparable to the level of services, infrastructure and infrastructure maintenance available in other parts of the City before annexation with topography, land use, and population density similar to those reasonably contemplated or projected in the area. Municipal services to be provided within the annexed area may be provided by any of the methods in which the City provides services to other comparable areas. F. Roads and Streets There are no roads or street included in the annexation area. G. Parks and Recreation Facilities There are no public parks, playgrounds or swimming pools in the area proposed for annexation. H. Other Publicly Owned Buildings and Facilities The City of College Station is not aware of the existence of any publicly owned buildings in the area proposed for annexation. 40 5 Additional Services A. Building Permitting and Inspections Currently, there is no permitting and inspection authority for the annexation area. Upon the effective date of annexation, the City will provide building permits and inspection services. This service will be made available to the annexed areas on the same basis and at the same level of service as similar facilities throughout the City. Service is provided on a “cost recovery” basis, and permit fees partially offset the costs of services delivered. Construction activities underway prior to annexation may continue provided that all construction after annexation must comply with City codes and ordinances. All permits required by City codes and ordinances must be obtained for construction underway at the time of annexation. B. Planning and Development Services Currently, there is no planning authority for the annexation area. Upon the effective date of annexation, planning and development services will be provided through the administration of the Unified Development Ordinance and the Subdivision Regulations, Chapter 9 of the College Station Code of Ordinances. Upon the effective date of annexation, the property will be zoned A-O (Agricultural Open). The City's Comprehensive Plan will be used as the basis for evaluating rezoning requests after the property is annexed. C. Animal Control The Police Department will provide animal control service upon the effective date of annexation. Animal control services include response and investigation of reported animal bites, response to reports of stray or “at large” animals, and response and investigation of animal cruelty and neglect reports. D. Community Enhancement The Fire Department will provide Community Enhancement services upon the effective date of annexation. Community Enhancement services include response and investigation of sanitation issues, illegal signs, abandoned or inoperable motor vehicles, and zoning violations. E. Recycling Collection For residential customers electing solid waste collection from the City of College Station, curbside recycling collection is also provided once per week. Items accepted in the curbside recycling program include: · Newspapers and magazines · Aluminum and steel food cans · Clear and brown glass · Plastic bottles · Lead acid car batteries . 41 6 IV. WATER AND WASTEWATER SERVICE PROVISION This Water and Wastewater Service Plan (“Plan”) provides a program under which the City of College Station will provide full municipal services to the annexed area. For the purpose of this plan, “full municipal services” includes water and sewer services provided by the City within its full-purpose boundaries. The level of water and sewer service, infrastructure and infrastructure maintenance provided in the annexed area will be comparable to the level of services, infrastructure and infrastructure maintenance available in other parts of the City before annexation with topography, land use, and population density similar to those reasonably contemplated or projected in the area. Municipal services to be provided within the annexed area may be any of the methods by which the City provides services to other comparable areas. All services will be provided within the time provided in TEXAS LOCAL GOVERNMENT CODE SEC. 43.056(B). The City may extend facilities under this plan or otherwise serve this area through the use of Impact Fees as permitted under CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE. Water and Wastewater facilities for future development that increases densities beyond the capital improvements specified in this plan will be extended in accordance with the City’s Water and Wastewater policy in existence at the time of development. The water and wastewater extension policy is discussed in Section V, Water and Wastewater Capital Improvements. In general, the policy for extension of utility service is “development driven” in that utility line extensions are typically installed by developers, in conjunction with major development projects. The City may accept ownership and maintenance of major facilities, such as gravity sewer lines, manholes, lift stations and/or wastewater package plants, as required by the particular development. The City may elect to pay for upgrades or oversize of infrastructure projects being installed by developers. As an area develops, developers or homeowners extend water distribution and wastewater collection lines to individual lots. Until an area becomes densely populated, the cost of utility extension is not feasible to be borne by a few lot owners. Also, in the case of wastewater treatment, developments with large lots will normally be constructed with on-site sewage facilities that are privately owned and operated. Water Water service in the annexation area is currently within the water service territory of WSUD. The City of College Station does not have the right to serve areas outside of our CCN, therefore, no water infrastructure will be provided to the annexation area following annexation. Wastewater Currently, there is no wastewater service to the proposed annexation area. However, at just over an acre in size, it is large enough to be served by a private on-site sewer facility. The City of College Station recently extended the Steeplechase sewer line across Rock Prairie Road West, near I&GN Road and future development in the annexation area may access the existing public sewer line through a combination of gravity lines and/or force mains. Exhibit “A” illustrates this sewer service line. As in other areas of College Station with similar topography, land use, and population density, the annexation area could be served by a private sewer treatment system. However, at the owner’s expense, the existing public sewer line on Rock Prairie Road West may also be utilized. 42 7 V. CAPITAL IMPROVEMENTS Should the City make capital improvements to serve the annexed areas, the City reserves the right to levy an impact fee to the properties annexed according to Chapter 395 of the Texas Local Government Code and the City's Code of Ordinances. The City may, from time to time, include construction of new, expanded or replacement facilities in its Capital Improvements Program (CIP). Facilities to be included in the CIP shall be determined on a City-wide basis. Priorities shall be established by the CIP plans of the City, projected growth trends, and the City Council through its development plans and policies. A. Police Protection (including animal control) Police protection will be provided to the annexed areas through existing City facilities at a level of service comparable to the level of service in other parts of the City before annexation with topography, land use and population density similar to those reasonable contemplated or projected in the area. It is anticipated that the implementation of police patrol activities can be effectively accommodated within the current budget and staff appropriation. B. Fire Protection (including EMS and Community Enhancement) Fire protection will be provided to the annexed areas through existing City facilities and mutual aid agreements at a level of service comparable to the level of service in other parts of the City before annexation with topography, land use and population density similar to those reasonable contemplated or projected in the area. It is anticipated that fire protection activities can be effectively provided within the current budget and staff appropriation. C. Solid Waste Collection Solid waste collection services will be provided to the annexed areas through the City's existing facilities or through franchise agreements with private services at a level of service comparable to the level of service in other parts of the City before annexation with topography, land use and population density similar to those reasonable contemplated or projected in the area. It is anticipated that solid waste collection can be effectively accommodated within the current budget and staff appropriation. D. Maintenance of Public Roads and Streets N/A – Roads and/or streets are not part of the annexation area. E. Parks, Playgrounds and Swimming Pools Parks and recreation services will be provided through the existing facilities at a level of service not less than exists in the area immediately preceding annexation. Additional park development in the annexed areas will be addressed through the development standards and procedures of the City as residential development occurs. Such park development includes, but is not limited to, dedication of park land and/or money in lieu of land in accordance with the City of College Station Subdivision Regulations. F. Other Public Building and Facilities N/A - Public buildings and facilities are not included in the annexation area. 43 8 WATER AND WASTEWATER CAPITAL IMPROVEMENTS The water and wastewater utility extension policy of the City of College Station is as follows: The cost of off-site extension of water and wastewater facilities to serve a lot, tract, plat, or land development shall be borne by the owner or developer of the lot, tract, plat, or land by direct installation or through the use of Impact Fees. Where such extension is consistent with plans for the development of the City and its utility system the City may, by decision of the City Council, participate in the cost of construction so as to provide for additional capacity for the overall development of an area. The cost of water and wastewater facilities necessary to serve existing lots or new development within a subdivision plat or land development shall be borne by the lot owner or developer of the plat or land by direct installation or through the use of Impact Fees. Standard tap fees or other installation fees in effect on a citywide basis are in addition to impact fees levied. ANNEXATION AREA Water The annexation is located within the water CCN service territory of WSUD. No water infrastructure will be provided to this area after annexation. Properties located within the water CCN service territory of WSUD will continue to be served by WSUD after annexation. Wastewater The property within the annexation area is not currently served by sewer (private or public). Future development on the property may utilize a private on-site sewer treatment system or access the public sewer line in a manner consistent with the City’s utility extension policy. VI. LEVEL OF SERVICES TO BE PROVIDED It is the intent of the City of College Station to provide the level of services required by State law. The City Council finds and determines that the services, infrastructure and infrastructure maintenance proposed by this plan are comparable to that provided to other parts of the City with topography, land use, and population density reasonably similar to the annexed area and will not reduce the level of services available to the territory prior to annexation. Nothing in this plan shall require the City to provide a uniform level of full municipal services to each area of the City, including the annexed area, if different characteristics of topography, land use, and population density are considered a sufficient basis for providing different levels of service. VII. TERM This service plan shall be valid for a term of ten (10) years. Renewal of the service plan shall be at the discretion of City Council. VIII. AMENDMENTS The service plan may be amended if the City Council determines at a public hearing that changed conditions or subsequent occurrences make this service plan unworkable or obsolete. The City Council may amend the service plan to conform to the changed conditions or subsequent occurrences pursuant to the TEXAS LOCAL GOVERNMENT CODE, Section 43.056 (Vernon 1999 and Vernon Supp. 2007). 44 i APPENDIX Exhibit “A” 45 Zoning Distr icts A – O A gric ultural OpenA – OR Rural Resi dential Subdi visionR – 1 Singl e Family Residenti alR - 1B Single Family ResidentialR – 2 Dupl ex Residenti al WPC Wolf P en Creek Dev. CorridorNG – 1 Core NorthgateNG – 2 Transiti onal NorthgateNG – 3 Resi denti al NorthgateOV Corri dor O verl ayRDD Redevel opment Dis tri ctKO Krenek Tap Overlay C – 3 Light CommercialM – 1 Light IndustrialM – 2 Heavy IndustrialC – U Col lege and UniversityR & D Researc h and Devel opmentP-MUD P lanned Mixed-Use Dev elopmentPDD Planned Development Dis tric t R – 3 Townhous eR – 4 Multi-Fami lyR – 6 High Dens ity Mul ti-Famil yR – 7 Manufactured Home ParkA – P Administrative/Profess ionalC – 1 General Commerci alC – 2 Commercial-Industrial 46 July 10, 2008 Regular Agenda Item No. 2 Discovery Drive Extension To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a Professional Services Contract with Jacobs Engineering Group Inc., in the amount of $380,869.00, for the design of the Discovery Drive Extension project. Recommendation(s): Staff recommends approval of the Professional Services Contract between the City of College Station and Jacobs Engineering Group Inc. Summary: The Professional Services Contract with Jacobs Engineering Group Inc. is for the conceptual, preliminary, and final design of the Discovery Drive Extension project. This project will not exceed $2,000,000.00. The Discovery Drive Extension project is part of an agreement with the Texas Department of Transportation (TXDOT). The City of College Station will design and construct Discovery Drive north of Raymond Stotzer Parkway, and, in exchange, TXDOT will construct Pedestrian Improvements along University Drive. Budget & Financial Summary: Funds in the amount of $2,000,000 are currently budgeted for this project (ST0804) in the Streets Capital Improvement Projects Fund. Funds in the amount of $3,712.67 have been expended or committed to date, leaving a balance of $1,996,287.33 for design and construction. Attachments: 1. Resolution 2. Location Map 47 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A PROFESSIONAL SERVICES CONTRACT FOR THE CONCEPTUAL, PRELIMINARY, AND FINAL DESIGNS OF THE DISCOVERY DRIVE EXTENSION PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, has negotiated a contract for professional services for the extension of Discovery Drive located within the City; and WHEREAS, a contract for professional services has been signed and completed by Jacobs Engineering Group Inc. to design said roadway extension; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby approves the contract with Jacobs Engineering Group Inc., for the amount of $380,869.00 for the conceptual, preliminary and final design of the Discovery Drive Extension Project. A copy of such contract is attached hereto as Exhibit “A” and made a part hereof. PART 2: That the City Council hereby finds that Jacobs Engineering Group Inc., is the most highly qualified provider of the services for the Discovery Drive Extension Project on the basis of the demonstrated competence and qualifications. PART 3: That the funding for this Project shall be as budgeted from the Streets Capital Improvement Projects Fund in the amount of $ 2,000,000.00. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this 10th day of July , A.D. 2008. ATTEST: APPROVED: CONNIE HOOKS, City Secretary BEN WHITE, Mayor APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt City Attorney 48 49 July 10, 2008 Regular Agenda Item No. 3 Resolution Authorizing Publication of Notice for Certificates of Obligation To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion to approve a resolution by the City Council of the City of College Station, Texas, directing publication of notice of intention to issue certificates of obligation, series 2008; and providing an effective date. Recommendation(s): Council approves the attached resolution directing publication of notice of the intention to issue certificates of obligation. Summary: The City Council is authorized to approve the issuance of certificates of obligation (COs) after approving a resolution directing notices to be published of the intent to issue the COs. The City of College Station typically issues debt to fund various capital projects identified and approved as a part of the annual budget. Certificates of Obligation (COs) are based on the full faith and credit of the City and are paid primarily through the debt service portion of the ad valorem tax rate. Certificates of Obligation normally include at least one additional revenue stream besides the debt service portion of the tax rate such as utility revenues. The City's policy for issuing certificates of obligation allows more flexibility in their issue than General Obligation Bonds, which are authorized by the voters, particularly when other revenues are anticipated to assist in debt service. The City’s Financial Advisor recommended that the City issue Certificate of Obligations for utility projects instead of Utility Revenue Bonds (URBs). The Utility systems will still cover their associated portion of debt service through utility revenues. The efficiency of combining the debt is as follows: · Economies of scale: The City can save on issuance cost by combining the two issues. The estimate cost savings is $75,000 to $100,000 each year that we issue. · Better ratings: COs are rated Aa3/AA while URBs are rated A1/A+. Selling only the higher rated COs will result in lower bond insurance premiums and lower bond interest rates. · More marketable bonds: Combining the two issues will provide substantially larger block sizes in each maturity. Having block sizes in excess of $1 million per year will likely attract institutional investors to the City’s bonds where as before the market was essentially retail oriented investors. · Reserve fund requirements: The URBs require that the City fund a debt service reserve fund unless the bonds are insured by a bond insurer, who at the time of the issuance, is AAA rated. Currently, the only bond insurer that remains AAA 50 rated by both Moody’s and Standards & Poors is Financial Security Assurance (FSA). In addition to the utility projects, this particular debt issue is planned to provide resources for park projects, city facility projects, cemetery development projects, street projects, technology projects and debt issuance costs. The total amount of this issue is $26,350,000. At the July 24 meeting, the City Council will consider approval of the Preliminary Official Statements for the Certificates of Obligation and General Obligation Bonds. The bond sale for the Certificates of Obligation and General Obligation Bonds is scheduled for August 18 and will be on that agenda for City Council consideration. Budget & Financial Summary: Staff reviewed the impact of the Certificates on the City's ability to meet debt service requirements and the effect they may have on the ad valorem tax rate. The recommendation to move forward with this issue will not impact the ad valorem tax rate, as long as revenues from the sale of cemetery lots are received as projected to pay the cemetery portion of the debt service. The impact on the utility rates will be reviewed as part of the financial forecast and FY09 budget. Attachments: 1. Resolution by the City Council of the City of College Station directing publication of notice of intention to issue Certificates of Obligation. 2. Debt Issuance - Certificates of Obligation 2008 3. First Southwest - Financial Advisor letter dated June 19, 2008 51 52 53 Budgeted Projected Debt Issue GOB's FY07 FY08 FY09 FY10 FY11 Totals Business Pk $0 ----$0 Gen'l Gov't $0 $0 $0 $3,655,000 $0 $3,655,000 Parks $1,070,000 $200,000 $0 $0 $0 $1,270,000 Parkland Ded -----$0 Streets $3,440,000 $4,244,000 $3,266,000 $3,340,000 $0 $14,290,000 GOB TOTAL $4,510,000 $4,444,000 $3,266,000 $6,995,000 $0 $19,215,000 CO's FY07 FY08 FY09 FY10 FY11 Totals Business Pk $1,000,000 $1,729,000 $0 $0 $0 $2,729,000 Gen'l Gov't $6,646,300 $250,000 $0 $0 $0 $6,896,300 Parks $405,000 $1,110,000 $300,000 $0 $0 $1,815,000 Parkland Ded -----$0 Streets $450,000 $150,000 $150,000 $150,000 $0 $900,000 CO SUBTOTAL $8,501,300 $3,239,000 $450,000 $150,000 $0 $12,340,300 CO's Conv Ctr $4,000,000 $21,000,000 $0 $0 $0 $25,000,000 Conv Ctr CO TOTAL $12,501,300 $24,239,000 $450,000 $150,000 $0 $37,340,300 Debt Issuance $155,000 $214,000 $0 CO TOTAL w/ Debt Issuance $12,656,300 $24,453,000 $450,000 $150,000 $0 $37,709,300 URB's FY07 FY08 FY09 FY10 FY11 Totals Electric $1,350,000 $6,950,000 $6,350,000 $4,000,000 $8,850,000 $27,500,000 Water $14,750,000 $11,200,000 $9,100,000 $10,000,000 $8,000,000 $53,050,000 WW $7,100,000 $6,200,000 $5,350,000 $1,400,000 $4,000,000 $24,050,000 Debt Issuance URB TOTAL $23,200,000 $24,350,000 $20,800,000 $15,400,000 $20,850,000 $104,600,000 Total Debt Issue $40,366,300 $53,247,000 $24,516,000 $22,545,000 $20,850,000 $161,524,300 11/4/0554 DRAFT 2008 Debt Issue Certificates of Obligation General Government 6,748,000$ New Cemetery Development GG9905 20 year 250,000 Municipal Facility Improvements GG0701 20 year 200,000 Wireless Infrastructure CO0704 7 year General Govt Total 7,198,000$ Parks 900,000$ Adamson Pool House PK0701 20 year 330,000 Thomas Pool House PK0802 20 year 197,000 Southwood Athletic Field Lights PK0801 20 year Parks Total 1,427,000$ Streets 1,000,000$ W.D. Fitch Widening ST0520 20 year 800,000 Eagle Avenue Extension ST0809 20 year 1,800,000$ Streets Total 10,425,000$ CO Total Utility Revenue 6,700,000$ Electric Total 6,700,000$ 6,900,000$ Water Projects 6,900,000$ 2,200,000$ Wastewater Projects 2,200,000$ Debt Issuance 125,000 URB Total 15,925,000$ Total CO Issue 26,350,000$ 7/3/2008 10:26 55 56 57 58 59 60 NEW COVERSHEET FORMAT EXAMPLE 1 Thursday, July 10, 2008 Regular Agenda Item No. 4 Council Meeting Procedures To: Glenn Brown, City Manager From: Connie Hooks, City Secretary Agenda Caption: Presentation, discussion and possible action on review of City Council Meeting Procedures. Attachments: Council Meeting Procedures 61 POLICY ON COUNCIL MEETING PROCEDURES Upon adoption of this policy by the City Council, the following rules and order of business will be adhered to. Such action is in accordance with Section 32 of the Charter of the City of College Station, which states that the Council shall determine its own rules and order of business. MEETINGS Regular Meetings will be held on the second and fourth Thursday of each month. Such meeting will be held at City Hall in the Council Chambers commencing at 7:00 pm. Special meetings shall be called, upon request of the Mayor or a majority of the members of the City Council as prescribed by the City Charter Section 30. Should the City Manager identify a need for a special meeting, he shall consult with the Mayor to schedule said meeting. All meetings shall be subject to the provisions of the Texas Open Meetings Act, V.T.C.A., Government Code, Ch. 551, Open Meetings, as amended. Work Study Sessions will generally commence the 2nd and 4th Thursday of each month at 3:00 p.m. This time is subject to change at the discretion of the City Council. Items presented at this meeting will relate to Council Strategic Initiatives. Periodic Work sessions will also be scheduled to provide City Council time to discuss short term and long term goals. The general public can, of course, attend such meetings, but may not participate in the proceedings unless invited to do so by the Mayor. Executive Sessions are an exception to the general rule that all meetings are open to the public. Executive Session shall be held on the 2nd and 4th Thursday of each month at 5:00 p.m. unless a special meeting is called by the Mayor and the City Manager. The Open Meetings Act allows closed meetings in a few specific instances where privacy serves the public interest - i.e. to discuss real estate, economic development, personnel matters. The Council must keep a record of the meeting and it shall be certified by the Mayor to assure that all matters discussed in executive session were properly recorded. The executive session will recess or conclude at 6:45 p.m. to allow adequate time for Council members to prepare for regular meeting. 62 Council Meeting Procedures Page 2 AGENDA Agendas are prepared and posted for every meeting of the governmental body. The Work Study Session agenda provides for Council members to submit future agenda items. Notice on the Work Study Session agenda shall read as follows: (A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. A Council member may make a motion to recommend an issue be placed on a future agenda. Upon seconded and passed by a majority, the City Manager will assign the item to a future agenda.) A three-month planning agenda calendar shall be provided to the Council by the City Manager’s office. The Mayor, working in conjunction with the City Manager, will exercise the best judgment in determining what other items of business should come before the Council. Any member of the city staff wishing to have an item placed on the agenda shall submit that item to the City Manager’s office for approval. Staff will deliver agenda packets for all Work Study Sessions and Regular Meetings on the Friday afternoon preceding the week of scheduled meetings. This should afford ample time for all Council members to inquire into the nature of each matter to be discussed or to personally investigate the matter so as to be better informed before a Council meeting. The Public Communications and Marketing Department assumes the responsibility for issuing a copy of the agenda to newspapers, radio, and television stations. The City Secretary’s office assumes the responsibility for compliance with the Open Meetings Act. First two items on the regular Council agenda shall be to recite the Pledge of Allegiance and the invocation. These procedures shall apply to all meetings of the City Council. The Mayor shall be the presiding officer at all meetings of the City Council and have a voice in all of its proceedings. Council members shall speak only upon being recognized by the presiding officer whose recognition shall not be unreasonably withheld. In the event of the absence of the Mayor and Mayor 63 Council Meeting Procedures Page 3 Pro Tem, the Mayor shall designate the presiding officer. In the event the Mayor has failed to designate the presiding officer, the council member with the most seniority shall serve as presiding officer. In the event of equal seniority, the council member with the lowest numbered place shall preside. PARLIAMENTARY PROCEDURE In regular and special meetings, Robert’s Rules of Order Newly Revised 10th Edition (2000) will be followed. The following are commonly used procedures: 1. MAIN MOTION: A formal proposal that certain action be taken. Step 1. Addressing the Chair. (Begin the discussion by having a member make the motion. Motion should be made and seconded. After this, debate can be conducted. (Ex: "Mayor, I move the following…"). SECOND REQUIRED Yes DEBATABLE Yes AMENDABLE Yes VOTE REQUIRED Majority Step 2. Assigning the floor (Mayor recognizes the member) Step 3. Making the motion. Step 4. Seconding the motion. Step 5. Stating the motion. (Mayor states the motion) Step 6. Debating the question. (Mayor allows debate, with maker of motion speaking first in debate). Step 7. Putting the question. (Mayor takes the vote after debate is complete) Step 8. Announcing the result of vote. (Mayor announces the vote, members for and against). 2. TO TAKE FROM THE TABLE. To enable an assembly to take up and consider a motion that was postponed temporarily during the same meeting. Maybe used at a future meeting if the item that was tabled was posted. SECOND REQUIRED Yes DEBATABLE No AMENDABLE No VOTE REQUIRED Majority 3. AMENDING A MOTION. Any motion may be amended as follows: "Mayor, I move that we amend the motion by (adding, striking out, etc. the words…)." The amendment must be seconded and then it can be discussed. When discussion ends, the amendment is voted on first. If the amendment passes, the original motion is then put to a vote as amended. If the amendment fails, the original motion is put to a vote. SECOND REQUIRED Yes 64 Council Meeting Procedures Page 4 DEBATABLE Yes AMENDABLE Yes VOTE REQUIRED Majority 4. TO OFFER A SUBSTITUTE AMENDMENT. Another way to change an original motion is by use of the Substitute Motion. A substitute motion is just an amendment that changes an entire sentence or paragraph. It must be seconded and then discussed. It may be amended and differs only from an amendment in that if the substitute motion passes it does away with the original motion. SECOND REQUIRED Yes DEBATABLE Yes AMENDABLE Yes VOTE REQUIRED Majority 5. LAY A MOTION ON THE TABLE. Sometimes a board or committee may wish to defer action on a motion. One way to accomplish this is to lay a motion on the table. It is in order to move that a main motion be laid on the table when discussion on the main motion has or is about to end. A tabled motion can be brought from the table during the same meeting but is usually done so at a later meeting when unfinished business is being considered. SECOND REQUIRED Yes DEBATABLE No AMENDABLE No VOTE REQUIRED Majority 6. MOTION TO CLOSE DEBATE (call for question). To prevent or stop discussion on the pending question, and to bring the pending question or questions to an immediate vote. SECOND REQUIRED Yes DEBATABLE No AMENDABLE No VOTE REQUIRED 2/3 (5 of 7 members present) 7. POINT OF ORDER. Anytime a member feels an incorrect procedure is being used, he can interrupt with a point of order request that requires the mayor to decide what the correct procedure is. Can have no motion applied to it except the motion to withdraw. SECOND REQUIRED No DEBATABLE No AMENDABLE No VOTE REQUIRED Mayor must concede or deny. 65 Council Meeting Procedures Page 5 RIGHTS IN DEBATE Robert's says that debate is the discussion regarding a motion that occurs after the presiding officer has restated the motion and before putting it to a vote. When a pending question is presented for consideration to the Council, the presiding officer shall recognize the member who made the motion to speak first and the member who seconded the motion to speak second. When two or more members wish to speak, the presiding officer shall name the member who is to speak first. No member of the Council shall interrupt another while speaking except to make a point of order or to make a point of personal privilege. No member shall speak more than five minutes on any amendment to the question except as further provided in this rule. No member shall speak more than the time limits provided herein on any subject or amendment, and such member may use his or her time in any combination, in separate speech or comments totaling the number of minutes permitted. The Mayor shall not be obligated to recognize any Council member for a second comment on the subject or amendment until every Council member wishing to speak has been allowed a first comment. Council members shall also have the right to yield a portion of time to another member. Any member deciding to speak more than five minutes on any question or more than five minutes on any amendment to the question shall be accorded the privilege without objection upon motion supported by two-thirds of the Council. No member shall be permitted to interrupt while another member is speaking. No Council member shall be permitted to indulge in personalities, use language personally offensive, arraign motives of members, charge deliberate misrepresentation, or use language tending to hold a member of the City Council up to contempt. If a member is speaking or otherwise transgressing the rules of the Council, the presiding officer shall or any Council member may call him or her to order in which case he or she shall immediately be quiet unless permitted to explain. The Council shall, if appealed to, decide the case without debate. If the decision is in favor of the member call to order, he or she shall be at liberty to proceed, but not otherwise. 66 Council Meeting Procedures Page 6 CONFLICT OF INTEREST Each Council member should be aware of the conflict of interest regulations, including Charter provisions and state statutes. When a Council member has a conflict of interest with an agenda item, he or she should submit the required affidavit (if required) prior to the beginning of the meeting at which the agenda item is scheduled. Upon introduction of the agenda item, the Council member with the conflict of interest should announce that he or she has a conflict of interest and will not participate in discussion or consideration of the agenda item. It is not necessary that the Council member leave the meeting room. CITIZEN PARTICIPATION Staff will assist the public as they arrive to a Council meeting to briefly explain the meeting procedures and direct citizens who want to address the Council on a city related subject or an agenda item. The public attending any called meeting will be invited to sign a guest register. The City Secretary as a matter of record will add their names to the minutes of said meeting. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. The following rules will be enforced by the Mayor during any called meeting of the City Council. HEAR VISITORS The Hear Visitors section is listed on the Regular Meeting Agenda to give the public the opportunity to address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:45 p.m. Limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal that you have thirty seconds remaining so that you may conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. GENERAL 67 Council Meeting Procedures Page 7 PUBLIC HEARINGS Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will open the public hearing and recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining so that the speaker may conclude your remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. The Development Services staff shall make a report on all zoning cases and development issues including recommendations. The applicant will then present a brief overview of the project responding to suggested topics provided by Development Services. Council will ask questions of the applicant and staff, if necessary. When a large number of participants have indicated an interest in addressing the council on a zoning case or another regular agenda item, the Mayor or Mayor Pro Tem may set a maximum time limit for the proponents and opponents and a time limit for rebuttal, if necessary. CONSENT AND REGULAR AGENDA ITEMS Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining so that the speaker may conclude your remarks. WORK STUDY AGENDA Generally work study meetings are for the Council to discuss issues. If the Mayor and Council believe public input is needed, the Council may allow public input. APPROVED BY THE CITY COUNCIL, 7/25/66 REVISED BY THE CITY MANAGER’S OFFICE, 4/3/80 68 Council Meeting Procedures Page 8 REVISED BY CITY COUNCIL 6/11/81 REVISED BY THE CITY MANAGER’S OFFICE, 2/86 REVISED BY THE CITY COUNCIL, 11/10/88 REVISED BY THE CITY COUNCIL, 2/7/90 REVISED BY THE CITY COUNCIL, 5/23/96 REVISED BY THE CITY COUNCIL, 8/13/98 REVISED BY THE CITY COUNCIL, 6/24/99 REVISED BY THE CITY COUNCIL, 7/12/01 REVISED BY THE CITY COUNCIL, 6/13/02 REVISED BY THE CITY COUNCIL, 4/8/04 REVISED BY THE CITY COUNCIL, 7/28/2005 o:council meeting procedures/meeting procedures2005 69 July 10, 2008 Regular Agenda Item No. 5 Appointment of citizens to various Boards and Committees To: Glenn Brown, City Manager From: Connie Hooks, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding Council selection of applicants to various Boards and Committees. Cemetery Committee, Comprehensive Plan Advisory Committee, Construction Board of Adjustments, Design Review Board, Historic Preservation Committee, Parks and Recreation Board, Planning and Zoning Commission, Zoning Board of Adjustments Attachments: Citizen Committee application packet provided June 20, 2008. Revised coversheet 7 2 2008 70