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Home My WebLink About04/24/2008 - Regular Agenda Packet - City CouncilMayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn McIlhaney City Manager Chris Scotti Glenn Brown David Ruesink Agenda College Station City Council Regular Meeting Thursday, April 24, 2008 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas Pledge of Allegiance, Invocation, Consider absence request Presentation of Watermark Awards Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. ON BEHALF OF THE CITIZENS OF COLLEGE STATION, HOME OF TEXAS A&M UNIVERSITY, WE WILL CONTINUE TO PROMOTE AND ADVANCE THE COMMUNITY 'S QUALITY OF LIFE. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action and discussion of minutes for April 10, 2008 workshop and regular meetings. 1 City Council Regular Meeting Page 2 Thursday, April 24, 2008 b. Presentation, possible action, and discussion on an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to construct the pedestrian improvements in the State right-of-way at the Longmire and FM 2818 intersection. The estimated cost of the City’s participation is $607,500. c. Presentation, possible action, and discussion regarding adoption of a resolution awarding contract 08-146 for the Carters Creek Wastewater Treatment Plant Diffuser Replacement Project to Bryan Construction Co. in the amount of $206,800. d. Presentation, possible action, and discussion to approve an Inter-Local Agreement with Texas A&M University to share the cost of a Socio-Economic Impact study on groundwater exports. e. Presentation, possible action, and discussion regarding change order #1 to engineering design contract 07-152 with Malcolm-Pirnie, Inc in the amount of $18,900 to re-design the parallel water transmission line at the Machine Works, Inc. property. f. Presentation, discussion, and possible action regarding Change Order No. 1 to Contract #08-043 with HDR Engineering, Inc. in an amount not to exceed $12,500.00 for the Landfill Gas to Energy Negotiation Assistance Project. g. Presentation, possible action, and discussion on the award of Bid#08-49, to BAYER ELECTRIC. for $225,232.00 for the installation of traffic signals at the intersections of Rock Prairie Road and Rio Grande Blvd and Holleman Drive and Welsh Avenue. h. Presentation, discussion, and possible action to approve the renewal of a consulting contract with First Southwest Company in an amount not to exceed $200,000 for financial advisory services. i. Presentation, possible action, and discussion regarding approval of estimated annual expenditures related to copying and printing services as follows: Copy Corner ($50,000); Office Max ($50,000); Tops Printing ($50,000); and Newman Printing ($50,000). j. Presentation, possible action and discussion on a bid award for the purchase of various distribution padmount transformers maintained in inventory to Texas Electric Cooperatives for $60,806.00 and Wesco Electrical Distributors for $205,073.00 for a total amount of $265,879.00. Bid #08-42. k. Presentation, possible action, and discussion to award a purchase order to Environmental Improvements, Inc. in the amount of $138,800 to overhaul the blowers at Carters Creek WWTP. l. Presentation, possible action, and discussion regarding a contract with Carroll Buracker & Associates, Inc. for $94,750.00 to create a Police Master Plan for the College Station Police Department. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state 2 City Council Regular Meeting Page 3 Thursday, April 24, 2008 their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 1.678 acres from C-2 Commercial-Industrial to C-1 General Commercial, located at 3900 State Highway 6, and more generally located along the West Frontage Road of State Highway 6, 680 feet north of the intersection of State Highway 6 West Frontage Road and Rock Prairie Road. 2. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 10.817 acres from A-O Agricultural Open to R-1 Single Family Residential Medium Density, located at 14097 FM 2154, generally located along the east side of FM 2154, north of the Barron Road intersection. 3. Public hearing, presentation, possible action, and discussion on an ordinance amending the Comprehensive Land Use Plan for 75.07 acres from Single-Family Residential, Medium Density, Neighborhood Retail, Institutional, and Floodplains & Streams to Single-Family Residential, Medium Density and Floodplains & Streams located at 450 William D. Fitch Parkway generally located at the southwest intersection of Barron Road and William D. Fitch Parkway. 4. Public hearing, presentation, possible action, and discussion on an ordinance amending the Comprehensive Land Use Plan for 147.64 acres from Rural to Single-Family Residential, Medium Density and Single-Family Residential, Low Density located at 3998 Rock Prairie Road West generally located at Great Oaks Drive and Rock Prairie Road West. 5. Presentation, possible action, and discussion regarding adoption of a resolution awarding the sale, exchange or combination thereof regarding approximately 5 acres of land owned by the City of College Station located near the intersection of Jones Butler Road and Dowling Road. 6. Presentation, possible action, and discussion regarding appointments to the Technical Task Force for Green College Station Action Plan. 7. Presentation, possible action, and discussion to present the results of the recent study on projected Water Demands, conducted by HDR Engineers. 3 City Council Regular Meeting Page 4 Thursday, April 24, 2008 8. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, April 24, 2008 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 21st day of April, 2008 at 2:30 pm. E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on April 21, 2008 at 2:30 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2008. By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2008. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764- 3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 4 Traditional Values, Progressive Thinking In the Research Valley Mayor Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn McIlhaney City Manager Chris Scotti Glenn Brown David Ruesink Draft Minutes City Council Workshop Meeting Thursday, April 10, 2008 2:30 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, Massey, McIlhaney, Scotti, Ruesink COUNCIL MEMBER ABSENT: Ron Gay STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Deputy City Secretary McNutt, Management Team. Mayor White called meeting to order at 2:30 p.m. Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. Council member Crompton asked questions regarding Consent Item 2h, Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to install, as part of the Wellborn Road widening project, landscape and hardscape improvements on Wellborn Road (F.M. 2154) from 0.36 miles south of F.M. 2818 to 0.6 miles south of S.H. 40 in an amount not to exceed $92,984.00. Council member McIlhaney stated she would abstain from consent item 2d. She also noted that she was present for the March 27, 2008 meeting and inquired if this correction was made to the March 27, 2008 minutes. Staff indicated the minutes were corrected to reflect her attendance. Council member Scotti expressed the success of the economic development agreement with Reynolds and Reynolds, Inc. This item was scheduled for council consideration at the Regular Meeting. Workshop Agenda Item No. 2 -- Presentation, tour and discussion of various public and private capital improvement projects. Chuck Gilman, Director of Capital Projects presented a brief update by showing a virtual tour of current Capital Improvement Projects ongoing in the City. 5 Council Workshop Minutes Thursday, April 10, 2008 Page 2 Traditional Values, Progressive Thinking In the Research Valley Mayor White, members of the City Council, staff, and the public spent approximately two hours touring the City to see various projects under construction or near completion. Projects toured were: Oaks Park – New Basketball Pavilion, Dartmouth Extension Phase II-Extension of Dartmouth from Krenek tap to Harvey Mitchell, Church Avenue Phase II-Rehabilitation of Roadway from College Main to Nagel, Westpark Street Rehabilitation New pavement, utilities, and sidewalk, COCS-Texas Avenue-Streetscaping and Landscaping, John Crompton Park-New lights, shelter, benches, drinking fountain, and pond aerator, Police Department Renovations, Bee Creek Channel Improvements, FM 2818 and Welsh Pedestrian Improvements, CSU Meeting and Training Facility, Fire Station #3-New Fire Station at 1900 Barron Road, COCS Econ Development-Santour Court Affordable Housing Development, COCS-Barron Road Widening Phase I-New roadway from Decatur to SH 6, New Forestry Shop, TxDOT-Barron Road Interchange-SH 6 overpass over Barron Road, and Arrington/Decatur Roadway-Extension of Arrington to WDF, and Decatur to Arrington. Council returned to the Chambers at 5:30 pm. Workshop Agenda Item No. 3 -- Council Calendar April 11 CSISD Education Foundation, BC Exposition Complex, 6:30 pm – 8:00 pm April 12 National Humane Education Society One Day Conf., CS Hilton, 8:30 am – 3:30 pm April 15 Council Transportation Committee meeting, Administrative Conf. Rm., 4:30 pm – 6:00 pm April 15 CPAC meeting, CS Conference Center, 6:00 pm – 8:00 pm April 17 B/CS Chamber Business After hours, Vineyard Court Designer, 5:30 pm – 7:00 pm April 18 Memorial Cemetery of CS Groundbreaking, 11:30 am – 1:00 pm April 19 CC Little League Opening Ceremony, South wood Athletic Complex, 10:00 am- 11:00 am April 20-22 Texas Transportation Forum, Hilton Austin, 8:00 am – 4:59 pm April 21 IGC meeting, BVCOG, 12:00 pm – 1:30 pm April 24 City Council Workshop / Regular meeting 3:00 pm and 7:00 pm April 28 Early Voting begins for City Elections, City Hall, MSC Council reviewed Calendar. City Manager Brown suggested that the City Council cancel the workshop meeting of April 24 due to the lack of items submitted by staff. Council agreed. Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council member Scotti asked about the time frame for the next three year annexation plan. Workshop Agenda Item No. 5 -- Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments 6 Council Workshop Minutes Thursday, April 10, 2008 Page 3 Traditional Values, Progressive Thinking In the Research Valley Mayor White reported on his attendance at the Council of Governments meeting. He noted that six of seven counties indicated interest in creating a Regional Mobility Authority. At 5:45 pm, Mayor White announced in open session that the City Council would convene into executive session pursuant to 551.087 and 551.072 of the Open Meetings Act to consider economic development negotiations and the purchase of real property. Workshop Agenda Item No. 6 -- Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Hotel and Conference Center Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. A possible land exchange, sale or combination thereof by the City of College Station near the intersection of Jones Butler Road and FM 2818, and near the intersection of Dowling Road and Jones-Butler Road Council concluded its executive session at 6:40 pm. Workshop Agenda Item No. 7 -- Action on executive session, or any workshop agenda item not completed or discussed in today’s workshop meeting will be discussed in tonight’s Regular Meeting if necessary. No formal action taken. Workshop Agenda Item No. 8 -- Adjourn. Refer to the regular meeting minutes for time of adjournment. PASSED and APPROVED, this 24th day of April, 2008. APPROVED: ________________________________ Mayor Ben White ATTEST __________________________________ 7 Council Workshop Minutes Thursday, April 10, 2008 Page 4 Traditional Values, Progressive Thinking In the Research Valley City Secretary Connie Hooks 8 Mayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn McIlhaney City Manager Chris Scotti Glenn Brown David Ruesink __________________________________________________________________________________ Draft Minutes City Council Regular Meeting Thursday, April 10, 2008 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, McIlhaney, Massey, Scotti, and Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary McNutt, Management Team Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation Hear visitors. Mayor White called the meeting to order at 7:00 p.m. He led the audience in the Pledge of Allegiance. R.B Alley provided the invocation. A motion was made by Council member Scotti to approve the absence request by Mayor Pro Tem Gay and seconded by Council member Massey which carried 6-0. FOR: Mayor White, Ruesink, McIlhaney, Scotti, Massey and Crompton AGAINST: None ABSENT: Gay Hear Visitors No one spoke. Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Approved minutes for City Council workshop and regular meetings, March 27, 2008. b. Approved annual renewal of software maintenance with Sungard Public Sector, Inc. in the amount of $141,180.00. 9 City Council Regular Minutes Page 2 Thursday, April 10, 2008 c. Approved the ratification of Change Order #1 to Contract 08-098 with Joe Orr, Inc. in the amount of $18,200.00 to perform survey work associated with the recent annexation. d. Approved the 2008 contracts for employee insurance with Caremark, Deer Oaks EAP, The Standard Insurance Company, Minnesota Life, and Blue Cross Blue Shield for the health plan and reinsurance (stop loss). Council member McIlhaney abstained from this item. e. Approved payment of Retention and Expansion and Payroll Grants in the amount of $45,000 to Reynolds and Reynolds, Inc. Funds available in Economic Development Fund. f. Approved Resolution No. 4-10-08-2f approving a modification and extension of the Note for the loan of HOME Investment Partnership (HOME) Program funds for the Santour Court Housing Tax Credit development; and authorizing Mayor to sign the resolution. g. Approved Resolution No. 4-10-08-2g approving a construction contract, including Alternate “A”, with Brazos Valley Services in the amount of $1,065,521.45 for the Church Avenue Phase II project. h. Approved Resolution No. 4-10-08-2h approving an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to install, as part of the Wellborn Road widening project, landscape and hardscape improvements on Wellborn Road (F.M. 2154) from 0.36 miles south of F.M. 2818 to 0.6 miles south of S.H. 40 in an amount not to exceed $92,984.00. i. Approved Resolution No. 4-10-08-2i awarding construction contract #08-147 for $349,000 to Elliot Construction for installation of new water and wastewater service connection taps. j. Approved Bid #08-47 for annual price agreement with Vulcan Materials Company in an amount not to exceed $217,500 for cover stone, trap rock for the maintenance of streets. k. Approved Bid#08-48 for the installation of roadway traffic signs in the amount of $70,590.40 to the lowest responsible bidder, Osburn Associates, Inc. and Allied Tube Conduit in the amount of $27,796.50 for sign posts, total of $98,386.90. l. Approved renewal of Contract No. 06-197 (Bid No. 06-93) for annual janitorial services in an amount not to exceed $200,143.94 to Professional Floor Service and Janitorial. m. Approved Resolution No. 4-10-08-2m appointing citizens to serve as election officials in the May 10, 2008 General and Special Election. A motion was made by Council member Massey to approve consent agenda items 2a thru 2m with 2m as amended and seconded by Council member Scotti which carried 6-0. Council member McIlhaney abstained from Item 2d. FOR: Mayor White, Crompton, Massey, Scotti, Ruesink AGAINST: None ABSTAINED: Council member McIlhaney from 2d ABSENT: Gay 10 City Council Regular Minutes Page 3 Thursday, April 10, 2008 Regular Agenda Item No. 1 -- Presentation, public hearing, possible action and discussion on the Texas Avenue Streetscape project. Introduced by Mark Smith, Director of Public Works. Troy Rother, Assistant City Engineer introduced consultant Zach Hunter with Land Design Partners. Mr. Hunter presented the status report on plans to landscape Texas Avenue with trees and other vegetation to improve the aesthetics along one of the city’s major corridors. Three Design Zones: 1) Limited area due to existing utilities, visibility triangles, available space and topography. 2) Limited area due only to available space and visibility triangles & minimal utilities. 3) Unlimited Landscape Area. “Unlimited” Landscape Areas would include: Area 1) FM 2818 Area 2) Police Station & Adjacent Property Area 3) Wolf Pen Creek Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing. A motion was made by Council member Massey to move forward with the Texas Avenue Streetscape Improvements and seconded by Council member McIlhaney which carried 6-0. FOR: Mayor White, Massey, McIlhaney, Scotti, Ruesink and Crompton AGAINST: None ABSENT: Gay Regular Agenda Item No. 2 -- Presentation, possible action, and discussion regarding the update to the City of College Station’s Comprehensive Plan. Bob Cowell, AICP, Director of Planning & Development Services presented updates on the comprehensive plan process. Comprehensive Plan has two phases: Phase 1-completed visions and goals and Phase 2-existing conditions (staff draft completed), community character (KKC first draft), Urban Design (KKC first draft), Unique Community Assets (KKC – first draft), Neighborhood Integrity (Staff – draft completed). Comprehensive Plan Update - upcoming activities: ●Parks, arts & leisure ●Economic development ●Transportation ●Preliminary future land use and saves model results ●Council mid-point briefing Council supported the process. No formal action taken. 11 City Council Regular Minutes Page 4 Thursday, April 10, 2008 Regular Agenda Item No. 3 -- Presentation, possible action, and discussion regarding College Station’s Greenways Program including discussion of current practices and updating of the Greenways Plan. Bob Cowell, AICP, Director of Planning & Development Services introduced Venessa Garza, Program Manager. Ms. Garza presented an overview of past and current efforts regarding the identification and acquisition of greenways in College Station. She briefly went over the plans, goals and strategies for the greenway program and requested Council’s clarification and direction they deemed appropriate based on the information provided. Council supported the staff’s recommendations. No formal action taken. Regular Agenda Item No. 4 -- Presentation, possible action and discussion on an update of the city’s Red Light Camera Program. Introduced by Mark Smith, Director of Public Works. Troy Rother, Assistant City Engineer presented Council a status report on the newly created Red Light Camera program: (4500 citations issued since cameras were implemented). Justin Gold of American Traffic Solutions explained the system processes. Councilmembers asked staff to bring back a report of citations issued prior to installation of program and the current operation and revenues received. Council directed staff to review sixty-six (66) intersections and bring ten (10) of the problematic intersections back to City Council for further discussion. No formal action taken. Regular Agenda Item No. 5 -- Adjourn. Hearing no objections, Mayor White adjourned the meetings at 8:55 p.m. on Thursday, April 10, 2008. A motion was made by Council member McIlhaney to adjourn and seconded by Council member Massey which carried 6-0. FOR: Mayor White, McIlhaney, Ruesink, Scotti, Crompton, and Massey AGAINST: None ABSENT: Gay PASSED and APPROVED this 24th day of April, 2008. 12 City Council Regular Minutes Page 5 Thursday, April 10, 2008 APPROVED: ___________________________________ Mayor Ben White ATTEST: ____________________________________ City Secretary Connie Hooks 13 April 24, 2008 Consent Agenda Item 2b Longmire Drive-FM 2818 Intersection Improvements Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to construct the pedestrian improvements in the State right-of-way at the Longmire and FM 2818 intersection; and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. The estimated cost of the City’s participation is $607,500. Recommendation(s): Staff recommends approval of the AFA. Staff also recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: This AFA is to authorize work in the State right-of-way for the construction of the Longmire Drive Pedestrian Improvements. The total costs for the intersection improvements are estimated at $607,500 and will be 100% the City’s participation. The improvements are part of the 2005 Bike Loop Project that will add dedicated right turn lanes, deceleration and acceleration lanes, curbs, sidewalks, crosswalks and pedestrian signals to the Longmire-FM 2818 intersection. Budget & Financial Summary: Funds in the amount of $1,477,826 are budgeted for the completion of the College Station Bike Loop project as part of the ST0530 ($327,202 - Bike Loop project), ST9803 ($169,000 - Miscellaneous Bike Trails project) and ST0521 ($981,624 - Hike and Bike Trails project). The intersection improvements will be funded by Hike and Bike Trails funds (ST0521). Funds in the amount of $581,624 have been appropriated to this project to date. If approved, appropriations in the amount of $400,000 will be included on a future FY08 budget amendment. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because a portion of the long term debt has not been issued for the project. This debt is scheduled to be issued later this fiscal year. Attachments: 1.) Advance Funding Agreement 2.) Project Map 3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt 14 THE STATE OF TEXAS 0 CSJ: 2399-01-057 District: 17 (Brvan) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 THE COUNTY OF: TRAVIS 8 ADVANCE FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PR0,IECTS WITH NO REQUIRED MATCH THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State", and the City of College Station, acting by and through its duly authorized officials, hereinafter called the "Local Government." WHEREAS, Transportation Code, Chapters 201, 221, 227, and 361, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and, WHEREAS, Government Code, Chapter 791, and Transportation Code, s201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and, WHEREAS, Commission Minute Order Number 109862 authorizes the State to undertake and complete a highway improvement project; and, WHEREAS, .the Local Government is overseeing the development project to construct pedestrian and bicycle impro\/ements at the intersection of Longrnire Drive, which is a city operated and maintained street, and FM 281 8 (Harvey Mitchell Parkway), hereinafter called the "Local Project"; and, WHEREAS, a por1:ion of the Local Project will be constructed within the right of way of FM 2818, a state-maintained and operated highway facility; such portion of work to include construction of pavement, bike lanes, pedestrian crosswalks, curbs and sidewalks, hereinafter called the "lmprovements~l; and, WHEREAS, the Local Government will fund one hundred percent (100%) of the cost of the Improvements; and, WHEREAS, this Agreement is required in order for the Local Government, its contractor or approved representative to ~~onstruct the lmprovements within the state right of way; and, WHEREAS, the S1:ate has determined that the lmprovements are in the best interest of the citizens of the State; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Local Government do agree as follows: Page 1 of 5 Revised 311 4/08 15 CSJ: 2399-01 -057 District: 17 (Bryan) Code Chart 64: 09050 (Citv of College Station) Project: CC 2399-1 -57 AGREEMENT Article 1. Time Period Covered This agreement becomes effective when signed by the last party whose signing makes the agreement fully executed, and the State and the Local Government will consider it to be in full force and effect until the Project described herein has been completed and accepted by all parties or unless terminated, as hereinafter provided. Article 2. Project Funding and Work Responsibilities The State will authorize the performance of only those Improvements which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities, which is attached to and made a part of this contract. It is understood by the Parties that the lrr~provements described in Attachment A, Payment Provision and Work Responsibilities are the responsibility of the Local Goverr~ment and will be carried out and completed by the Local Government at no cost to the State. Article 3. Right of Access The Local Government shall permit the State or its authorized representative to access municipal owned property to perform any activities required under this Agreement. Article 4. Adjustments Outside the Project Site The Local Government will provide for all necessary right-of-way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. Article 5. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Article 6. Document and Information Exchange If requested by ,the State, the Local Government agrees to electronically deliver to the State any documents pertaining to the State's riglit of way includiug as-built construction plans and utility adjustments and relocations. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. Article 7. Funds No funds will be provided by the Local Government to the State as part of this Agreement. Article 8. Inspection and Conduct of Work The Local Government will be responsible for all work on the Local Project. Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will inspect all work performed hereunder ,that affects the operation and future maintenance of the State niaintained highway facilities and provide such engineering inspection and testing services as may be required to ensure that the Local Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions from the State will be directed to the Local Government or their designated representative. Page 2 of 5 Revised 311 4/08 16 CSJ: 2399-01 -057 District: 17 (Bwan) Code Chart 64: Project: CC 2399-1 -57 Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated herein by reference, or special specifications approved by the State. In addition, the Local Government, its contractors or its approved representative will prosecute the work in accordance with the General Provisions listed in the Attachment A. Article 9. Increased Costs Any increased costs related to the Local Project will be paid by the Local Government or its approved representative. Article 10. Maintenance Upon completion of the Local Project, the maintenance responsibilities of the parties to this Agreement will be in accordance with the Municipal Maintenance Agreement or any other applicable current agreement between the Local Government and the State. Article 11. Termination This agreement may be terminated in the following manner: + by mutual written agreement and consent of both parties; + by either party upon the failure of the other party to fulfill the obligations set forth herein; + by the State, at any time before the date the Local Government lets its contract, if the State determines that the performance of the Local Project is not in the best interest of the State. Article 12. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electrorric mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses: All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party Local Government: Glenr~ Brown City Manager, City of College Station P.O. Box 9960 Bryan, TX 77842-9960 Article 13. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Local Project. State: Bryan Alan Wood, P.E. Bryan District Engineer Texas Department of Transportation 1300 North Texas Avenue Bryan, TX 77803-2760 Page 3 of 5 Revised 311 4/08 17 CSJ: 2399-01-057 District: 17 (Bryan) Code Chart 64: 09050 (City of Colleqe Station) Project: CC 2399-1 -57 Article 14. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and adrr~ir~istrators to ,the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. Article 15. Amendments By mutual written consent of the parties, this contract niay be amended prior to its expiration. Article 16. State Auditor The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Article 17. lnsurance If this agreement authorizes the Local Government, its contractor or its approved representative to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of lnsurance verifying ,the existence of coverage in the amounts and types specified on the Certificate of lnsurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is corr~plete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. Article 18. Signatory Warranty The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party they represent. Page 4 of 5 Revised 311 4/08 18 CSJ: 2399-01 -057 District: 17 (Bn/an) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 IN WITNESS WHEREOF, 'THE STATE AND 'THE LOCAL GOVERNMENT have executed duplicate counterparts to effectuate this agreement. THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Corr~rrlission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and aluthorized by the Texas Transportation Commission. BY Date District Engineer THE LOCAL GOVERNME~NT Name of the Local Government Citv of College Station BY Date Typed or Printed Name and Title Ben White, Mavor, Citv of Collene Station ATTEST: Connie Hooks, City Secretary Date: APPROVED: City Manager Date: City Attorney Date: Chief Financial Officer Date: Page 5 of 5 Revised 311 4/08 19 CSJ: 2399-01 -057 District: 17 (Brvan) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 ATTACHMENT A Payment Provision and Work Responsibilities The Local Government is undertaking a project to construct a bicycle facility. Part of this work will require them to improve the intersection of Longmire Drive, which is a city-maintained and operated facility, and FM 2818 (Harvey Mitchell Parkway), a state maintained and operated highway. A portion of the Project will be constructed within the state right of way of FM 281 8. These improvements may include the construction of the intersection pavement, deceleration and acceleration lanes on FM 2818, bike lanes, pedestrian crosswalks, curbs and sidewalks. The Local Governmelit will fund one hundred percent (1 00%) of the cost of the improvements within 'the state right of way. The total estimated cost of the Project is estimated to be approximately $607,500. The Local Government has estimated the project as follows: Description Total Estimate Cost Local Participation I Construction Cost 1 $563,000 100% 1 $563,000 I Oh 1 Subtotal Cost Project Development and Design Direct State Costs (including plan review, inspection and oversight) I TOTAL Indirect State Costs (no local participation required except for service projects) Local Govermment's Participation (1 00%) = $607.500 This is an estimate only. Final participation amounts will be based on actual charges to the project. $44,500 Waived Page 1 of 2 nla AFA- AFA-VolTl P 100% nla Revised 311 4/08 $44,500 $0 nla $0 20 CSJ: 2399-01 -057 District: 17 (Bryan) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 General Provisions 1. A traffic control plan (TCP) is required prior to the start of construction within the State right of way. This TCP shall1 be developed in accordance with the Texas Manual on Uniform Traffic Control Devices (ThlUTCD). Any lane closures on the State highway facility shall be confined to the hours between 9:00 a.m. and 4:00 p.m. unless otherwise approved in writing by the State. 2. Signs, drainage structures, appurtenances, sod, etc. within the State right of way that are disturbed by constr~lction shall be restored to an equal or better condition than exists prior to the beginning of cor~struction. 3. Any modifications to the existing pavement markings and markers along the State highway facility must have prior approval from the Bryan Area Engineer. 4. The Local Governmlent, its contractors or its approved representatives are responsible for locating all utilities within the State right of way that may be affected by this constr~~ction. Contact with the affected utility comparries and utility locators is required. 5. All construction shall be in accordance with the Local Government's approved construction plans, standard details and specifications. 6. 'The Local Government, its contractors or its approved representatives will be required to remove and store ariy roadway signs that are within the State right of way and are in conflict with the proposed construction. The Local Government, its con,tractors or its approved representatives are ,to notify the Brazos Countv Maintenance Supervisor at 979-778-8054 if relocation of any sign is required. The Local Government, its contractors or its approved representatives will be responsible for reinstalling signs. This work will be done in accordance with the TMUTCD and the applicable State or Local Government standards. 7. Where applicable, ditches shall be graded to drain. 8. Any concrete curb placed witl-1i11 tlie State right of way and located within 30 feet of the nearest highway travel lane shall be a mountable curb section. 9. Highway surfaces shall be kept clean of mud, debris, etc. All sediment control devices shall be placed and maintlained such that erosion within the State right of way is kept to a minimum. 10.The Local Government or its prime contractor shall contact the Brazos Countv Maintenance Supervisor at 979-778-8054 at least 48 hours prior to starting work within the State right of way. Page 2 of 2 Revised 311 4/08 21 22 THE STATE OF TEXAS 0 CSJ: 2399-01-057 District: 17 (Brvan) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 THE COUNTY OF: TRAVIS 8 ADVANCE FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PR0,IECTS WITH NO REQUIRED MATCH THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State", and the City of College Station, acting by and through its duly authorized officials, hereinafter called the "Local Government." WHEREAS, Transportation Code, Chapters 201, 221, 227, and 361, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and, WHEREAS, Government Code, Chapter 791, and Transportation Code, s201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and, WHEREAS, Commission Minute Order Number 109862 authorizes the State to undertake and complete a highway improvement project; and, WHEREAS, .the Local Government is overseeing the development project to construct pedestrian and bicycle impro\/ements at the intersection of Longrnire Drive, which is a city operated and maintained street, and FM 281 8 (Harvey Mitchell Parkway), hereinafter called the "Local Project"; and, WHEREAS, a por1:ion of the Local Project will be constructed within the right of way of FM 2818, a state-maintained and operated highway facility; such portion of work to include construction of pavement, bike lanes, pedestrian crosswalks, curbs and sidewalks, hereinafter called the "lmprovements~l; and, WHEREAS, the Local Government will fund one hundred percent (100%) of the cost of the Improvements; and, WHEREAS, this Agreement is required in order for the Local Government, its contractor or approved representative to ~~onstruct the lmprovements within the state right of way; and, WHEREAS, the S1:ate has determined that the lmprovements are in the best interest of the citizens of the State; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Local Government do agree as follows: Page 1 of 5 Revised 311 4/08 23 CSJ: 2399-01 -057 District: 17 (Bryan) Code Chart 64: 09050 (Citv of College Station) Project: CC 2399-1 -57 AGREEMENT Article 1. Time Period Covered This agreement becomes effective when signed by the last party whose signing makes the agreement fully executed, and the State and the Local Government will consider it to be in full force and effect until the Project described herein has been completed and accepted by all parties or unless terminated, as hereinafter provided. Article 2. Project Funding and Work Responsibilities The State will authorize the performance of only those Improvements which the Local Government has requested and has agreed to pay for as described in Attachment A, Payment Provision and Work Responsibilities, which is attached to and made a part of this contract. It is understood by the Parties that the lrr~provements described in Attachment A, Payment Provision and Work Responsibilities are the responsibility of the Local Goverr~ment and will be carried out and completed by the Local Government at no cost to the State. Article 3. Right of Access The Local Government shall permit the State or its authorized representative to access municipal owned property to perform any activities required under this Agreement. Article 4. Adjustments Outside the Project Site The Local Government will provide for all necessary right-of-way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State. Article 5. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. Article 6. Document and Information Exchange If requested by ,the State, the Local Government agrees to electronically deliver to the State any documents pertaining to the State's riglit of way includiug as-built construction plans and utility adjustments and relocations. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. Article 7. Funds No funds will be provided by the Local Government to the State as part of this Agreement. Article 8. Inspection and Conduct of Work The Local Government will be responsible for all work on the Local Project. Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will inspect all work performed hereunder ,that affects the operation and future maintenance of the State niaintained highway facilities and provide such engineering inspection and testing services as may be required to ensure that the Local Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions from the State will be directed to the Local Government or their designated representative. Page 2 of 5 Revised 311 4/08 24 CSJ: 2399-01 -057 District: 17 (Bwan) Code Chart 64: Project: CC 2399-1 -57 Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated herein by reference, or special specifications approved by the State. In addition, the Local Government, its contractors or its approved representative will prosecute the work in accordance with the General Provisions listed in the Attachment A. Article 9. Increased Costs Any increased costs related to the Local Project will be paid by the Local Government or its approved representative. Article 10. Maintenance Upon completion of the Local Project, the maintenance responsibilities of the parties to this Agreement will be in accordance with the Municipal Maintenance Agreement or any other applicable current agreement between the Local Government and the State. Article 11. Termination This agreement may be terminated in the following manner: + by mutual written agreement and consent of both parties; + by either party upon the failure of the other party to fulfill the obligations set forth herein; + by the State, at any time before the date the Local Government lets its contract, if the State determines that the performance of the Local Project is not in the best interest of the State. Article 12. Notices All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid or sent by electrorric mail, (electronic notice being permitted to the extent permitted by law but only after a separate written consent of the parties), addressed to such party at the following addresses: All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party Local Government: Glenr~ Brown City Manager, City of College Station P.O. Box 9960 Bryan, TX 77842-9960 Article 13. Sole Agreement In the event the terms of the agreement are in conflict with the provisions of any other existing agreements between the Local Government and the State, the latest agreement shall take precedence over the other agreements in matters related to the Local Project. State: Bryan Alan Wood, P.E. Bryan District Engineer Texas Department of Transportation 1300 North Texas Avenue Bryan, TX 77803-2760 Page 3 of 5 Revised 311 4/08 25 CSJ: 2399-01-057 District: 17 (Bryan) Code Chart 64: 09050 (City of Colleqe Station) Project: CC 2399-1 -57 Article 14. Successors and Assigns The State and the Local Government each binds itself, its successors, executors, assigns, and adrr~ir~istrators to ,the other party to this agreement and to the successors, executors, assigns, and administrators of such other party in respect to all covenants of this agreement. Article 15. Amendments By mutual written consent of the parties, this contract niay be amended prior to its expiration. Article 16. State Auditor The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Article 17. lnsurance If this agreement authorizes the Local Government, its contractor or its approved representative to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of lnsurance verifying ,the existence of coverage in the amounts and types specified on the Certificate of lnsurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is corr~plete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. Article 18. Signatory Warranty The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party they represent. Page 4 of 5 Revised 311 4/08 26 CSJ: 2399-01 -057 District: 17 (Bn/an) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 IN WITNESS WHEREOF, 'THE STATE AND 'THE LOCAL GOVERNMENT have executed duplicate counterparts to effectuate this agreement. THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Corr~rrlission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and aluthorized by the Texas Transportation Commission. BY Date District Engineer THE LOCAL GOVERNME~NT Name of the Local Government Citv of College Station BY Date Typed or Printed Name and Title Ben White, Mavor, Citv of Collene Station ATTEST: Connie Hooks, City Secretary Date: APPROVED: City Manager Date: City Attorney Date: Chief Financial Officer Date: Page 5 of 5 Revised 311 4/08 27 CSJ: 2399-01 -057 District: 17 (Brvan) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 ATTACHMENT A Payment Provision and Work Responsibilities The Local Government is undertaking a project to construct a bicycle facility. Part of this work will require them to improve the intersection of Longmire Drive, which is a city-maintained and operated facility, and FM 2818 (Harvey Mitchell Parkway), a state maintained and operated highway. A portion of the Project will be constructed within the state right of way of FM 281 8. These improvements may include the construction of the intersection pavement, deceleration and acceleration lanes on FM 2818, bike lanes, pedestrian crosswalks, curbs and sidewalks. The Local Governmelit will fund one hundred percent (1 00%) of the cost of the improvements within 'the state right of way. The total estimated cost of the Project is estimated to be approximately $607,500. The Local Government has estimated the project as follows: Description Total Estimate Cost Local Participation I Construction Cost 1 $563,000 100% 1 $563,000 I Oh 1 Subtotal Cost Project Development and Design Direct State Costs (including plan review, inspection and oversight) I TOTAL Indirect State Costs (no local participation required except for service projects) Local Govermment's Participation (1 00%) = $607.500 This is an estimate only. Final participation amounts will be based on actual charges to the project. $44,500 Waived Page 1 of 2 nla AFA- AFA-VolTl P 100% nla Revised 311 4/08 $44,500 $0 nla $0 28 CSJ: 2399-01 -057 District: 17 (Bryan) Code Chart 64: 09050 (City of College Station) Project: CC 2399-1 -57 General Provisions 1. A traffic control plan (TCP) is required prior to the start of construction within the State right of way. This TCP shall1 be developed in accordance with the Texas Manual on Uniform Traffic Control Devices (ThlUTCD). Any lane closures on the State highway facility shall be confined to the hours between 9:00 a.m. and 4:00 p.m. unless otherwise approved in writing by the State. 2. Signs, drainage structures, appurtenances, sod, etc. within the State right of way that are disturbed by constr~lction shall be restored to an equal or better condition than exists prior to the beginning of cor~struction. 3. Any modifications to the existing pavement markings and markers along the State highway facility must have prior approval from the Bryan Area Engineer. 4. The Local Governmlent, its contractors or its approved representatives are responsible for locating all utilities within the State right of way that may be affected by this constr~~ction. Contact with the affected utility comparries and utility locators is required. 5. All construction shall be in accordance with the Local Government's approved construction plans, standard details and specifications. 6. 'The Local Government, its contractors or its approved representatives will be required to remove and store ariy roadway signs that are within the State right of way and are in conflict with the proposed construction. The Local Government, its con,tractors or its approved representatives are ,to notify the Brazos Countv Maintenance Supervisor at 979-778-8054 if relocation of any sign is required. The Local Government, its contractors or its approved representatives will be responsible for reinstalling signs. This work will be done in accordance with the TMUTCD and the applicable State or Local Government standards. 7. Where applicable, ditches shall be graded to drain. 8. Any concrete curb placed witl-1i11 tlie State right of way and located within 30 feet of the nearest highway travel lane shall be a mountable curb section. 9. Highway surfaces shall be kept clean of mud, debris, etc. All sediment control devices shall be placed and maintlained such that erosion within the State right of way is kept to a minimum. 10.The Local Government or its prime contractor shall contact the Brazos Countv Maintenance Supervisor at 979-778-8054 at least 48 hours prior to starting work within the State right of way. Page 2 of 2 Revised 311 4/08 29 April 24, 2008 Consent Agenda Item 2c Carters Creek WWTP Diffuser Replacement Project To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion regarding adoption of a resolution awarding contract 08-146 for the Carters Creek Wastewater Treatment Plant Diffuser Replacement Project to Bryan Construction Co. in the amount of $206,800. Recommendation: Staff recommends Council adopt this resolution. Summary: Effective wastewater treatment requires periodic rehabilitation work to the basins and equipment, which often takes more manpower than we have on staff. These items are contracted out, and this contract includes plant improvements in four areas: · Replacement of the aeration diffusers for Plants 3 and 5 · Remove the sediment accumulated in Digested Sludge Holding Tank #2 · Repair of leaks in the aeration piping on Plant 3 · Level the weirs on clarifiers 4B and 5B These improvements are necessary to maintain plant capacity and to correct deficiencies noted by our TCEQ inspector during our last compliance inspection. Bryan Construction has an excellent track record at the Plant, and staff recommends approval. Budget & Financial Summary: Bid 08-40 resulted in one bid from Bryan Construction Co. for $206,800. This price is considered reasonable, since it is consistent with prices we have paid in the past for similar work, with a modest increase for inflation. Wastewater Capital Improvement and Operational funds are budgeted and available. Attachments: Resolution Bid Summary 30 Contractor’s Proposal ITB 08-40 3 & 5 Diffuser Replacement at CCWWTP Item Quantity Description Unit Price Total Price Bryan Construction Plant 3 Aeration Diffuser Replacement 1 1 each Clean all grit and debris out of the Plant 3 aeration basin, replace all existing diffusers, install diffusers in all blanks, test the new diffusers and piping, repair any air leaks in the diffusers or aeration grid piping as specified. $40,000.00 $40,000.00 Plant 5 Aeration Diffuser Replacement 2 1 each Clean all grit and debris out of the Plant 5 aeration basin, replace all existing diffusers, install diffusers in all blanks, test the new diffusers and piping, repair any air leaks in the diffusers or aeration grid piping as specified. $40,000.00 $40,000.00 Plant 3 Aeration Piping Repairs 3 1 each Excavate, align, and repair the stainless steel aeration pipe from the blowers to the aeration basin as specified. $33,000.00 $33,000.00 4 1 each Excavate, align, and repair gaskets in the mechanical joints on the stainless steel aeration pipe from the blowers to the aeration basin as specified. *included in Item 3 *included in Item 3 Digested Sludge Holding Tank #2 Cleaning 5 1 each Remove all accumulated grit, hair, and debris from the tank and associated equipment, clean and repair aeration diffusers, and adjust discharge angle of two airlift pumps as specified. $33,000.00 $33,000.00 Clarifier 4B and 5B Weir Trough Leveling 6 2 each Repair damaged or missing supports, fasteners, and weir plates, level the weir trough, and adjust the weir plates on each of two clarifiers to provide even effluent flow over the weirs as specified. $13,900.00 $28.800.00 Mobilization and Other Parts or Services Needed 7 Mobilization and other miscellaneous costs. $33,000.00 $33,000.00 Total Bid $206,800.00 *Item #3 includes: 1) 2/ea welded 18” butt straps 30455; 2) 2/ea welded 12” butt straps 30455; 3) 1/ea 6” transition coupling c.s. 31 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE CARTERS CREEK WWTP PLANTS 3 AND 5 DIFFUSER REPLACEMENT PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the Carters Creek WWTP Plants 3 and 5 Diffusers Replacement Project; and WHEREAS, the selection of Bryan Construction Company is being recommended as the lowest responsible bidder for the construction services related to the full scope of the Carters Creek WWTP Plants 3 and 5 Diffusers Replacement Project; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds that Bryan Construction Company is the lowest responsible bidder. PART 2: That the City Council hereby approves the contract with Bryan Construction Company for $206,800.00 for the labor, materials and equipment required for the improvements related the Carters Creek WWTP Plants 3 and 5 Diffusers Replacement Project. PART 3: That the funding for this Project shall be as budgeted from the Wastewater Capital Projects Fund, in the amount of $206,800.00 PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008. ATTEST: APPROVED: City Secretary Mayor APPROVED: E-Signed by Angela M. DeLuca VERIFY authenticity with ApproveIt City Attorney 32 April 24, 2008 Consent Agenda Item 2d ILA for Impact Study of Groundwater Exports To: Glenn Brown, City Manager From: David Coleman, Director of Water Services. Agenda Caption: Presentation, possible action, and discussion to approve an Inter-Local Agreement with Texas A&M University to share the cost of a Socio-Economic Impact study on groundwater exports. Recommendation: Staff recommends Council approve this agreement Summary: On January 24, 2008, City Council approved the award of a consulting contract with HDR Engineers to determine the socio-economic impact of large groundwater exports from Brazos and Robertson Counties. This study will greatly assist the process of determining the “Desire Future Conditions” (DFC) of the Simsboro aquifer, which is vitally important to our region. The cost of this study is $103,900. On that same date, City Council also approved an inter-local agreement with the City of Bryan, whereby the City of Bryan agreed to pay one-third of the cost of the study, approximately $35,000. Staff now requests Council to approve a similar agreement with Texas A&M University, whereby they also will pay one-third of the cost of the study, approximately $35,000. The agreement is attached, and is already signed by the appropriate staff of TAMU. Budget & Financial Summary: None Attachments: ILA 33 34 35 36 37 38 39 40 41 April 24, 2008 Consent Agenda Item 2e Design Contract Change Order #1 for Parallel Transmission Line To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion regarding change order #1 to engineering design contract 07-152 with Malcolm-Pirnie, Inc in the amount of $18,900 to re-design the parallel water transmission line at the Machine Works, Inc. property. Recommendation: Staff recommends Council approve this change order. Summary: At the condemnation hearing of the Machine Works, Inc property, the Court ordered the parties into mediation to resolve the disputes arising from the construction of the water pipeline across Mr. David Weber’s property. The mediation produced a settlement agreement, which provided an additional 467 feet of directional boring to avoid damaging the landscape and minimize business disruption. These changes required significant re- design work. This engineering design contract change order to Malcolm Pirnie, Inc, in the amount of $18,900 is for: · Providing information, correspondence and record drawings as requested by the City and its consultants · Revising design drawings and specifications, in several iterations · Development of figures and exhibits requested by the City and its consultant · Coordinating with the survey that developed the legal descriptions · Attending meetings and participating in conference calls Staff recommends approval, as these design services are an essential element of the mediated settlement agreement. Budget & Financial Summary: Funds are budgeted and available in the Water Capital Improvements Fund. Attachment: Change Order 42 43 April 24, 2008 Consent Agenda Item 2f Change Order No. 1 For the Landfill Gas to Energy Negotiation Assistance Project To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, discussion, and possible action regarding Change Order No. 1 to Contract #08-043 with HDR Engineering, Inc. in an amount not to exceed $12,500.00 for the Landfill Gas to Energy Negotiation Assistance Project. Recommendation(s): Staff recommends approval of the Change Order in an amount not to exceed $12,500.00. Summary: Contract #08-043 with HDR Engineering, Inc. is for technical and financial negotiation assistance to BVSWMA staff in the development of an agreement with Bryan Texas Utilities (BTU) for the sale of methane gas at the Rock Prairie Road Landfill. The change order in the amount of $12,500.00 or 43% over the original contract is required to conduct two additional interlocal agreement reviews for a total of four. Negotiations with BTU have required more reviews than expected, and the original contract was for two interlocal agreement reviews after BTU submittal. Budget & Financial Summary: Funding for the Landfill Gas to Energy Project Contract Negotiation Assistance Consultant Contract was not included in the FY08 BVSWMA annual operating budget. Staff will either request the use of contingency funds or identify savings elsewhere in the budget to offset this additional expense. Attachments: 1. Change Order No. 1 2. HDR Change Order Proposal 44 45 4 6 4 7 April 24, 2008 Consent Agenda Item 2g Construction of Two New Traffic Signals To: Glenn Brown, City Manager From: Mark Smith, Director of Pubic Works Agenda Caption: Presentation, possible action, and discussion on the award of Bid#08- 49, to BAYER ELECTRIC. for $225,232.00 for the installation of traffic signals at the intersections of Rock Prairie Road and Rio Grande Blvd and Holleman Drive and Welsh Avenue. Recommendation(s): Staff recommends award of bid #08-49 to the lowest responsible bidder Bayer Construction in the amount of $225,232.00. Summary: Bids for the installation of two traffic signals were received from two construction companies. KenMor Electric of Houston and Bayer Construction of Bryan both submitted bids. Bayer Construction was the lowest bidder in the amount of $225,232.00 Budget & Financial Summary: Funds are available from 2003 General Obligation Bond Fund, Public Works, Traffic Division. Attachments: 1. Resolution 2. Location map 3. Bid Tabulation 48 RESOLUTION NO._______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE INSTALLATION OF TWO (2) NEW TRAFFIC SIGNALS AT THE INTERSECTIONS OF ROCK PRAIRIE ROAD AND RIO GRANDE BLVD., AND HOLLEMAN DRIVE AND WELSH AVENUE; AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, the City of College Station, Texas, solicited bids for the construction phases of Traffic Signal Projects; and WHEREAS, the selection of BAYER ELECTRIC is being recommended as the lowest responsible bidder for the construction services related to the installation of two (2) new traffic signals; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds that BAYER ELECTRIC is the lowest responsible bidder. PART 2: That the City Council hereby approves the contract with BAYER ELECTRIC. for $225,232.00 for the labor, materials and equipment required for the construction related to the Traffic Signal Projects as awarded herein for the installation of traffic signals at the intersection of Rock Prairie Road and Rio Grande Blvd., and at the intersection of Holleman Drive and Welsh Avenue. PART 3: That the funding for this Project shall be as budgeted from the 2003 General Obligation Bond Fund, Public Works Traffic Division, in the amount of $225,232.00. PART 4: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2008. ATTEST: APPROVED: City Secretary Mayor APPROVED: E-Signed by Mary Ann Powell VERIFY authenticity with ApproveIt City Attorney 49 50 Proposed Signal Locations Proposed Traffic Signal Proposed Traffic Signal 51 City of College Station Bid Tabulation BID TAB FOR: Installation of Two New Traffic Signals DEPARTMENT: Public Works - Traffic BID: 08-49 Quant.Meas.Description Rio Grande Blvd @ Rock Prairie Road Intersection Material Cost Install Cost Material Cost Install Cost 1 Ea “P” style NEMA traffic cabinet w/detector rack $5,000.00 $500.00 $5,000.00 $1,500.00 1 Ea “EAGLE” 8 phase controller part #Genisis 3608 m10 $4,000.00 $250.00 $4,000.00 $800.00 4 Ea 3-Section polycarbonate black color w/12" LED lens $1,708.00 $500.00 $1,520.00 $2,080.00 1 Ea 4-Section polycarbonate black color w/12" LED lens $580.00 $250.00 $520.00 $580.00 2 Ea 5-Section polycarbonate black color w/12" LED $1,390.00 $500.00 $1,240.00 $1,160.00 4 Ea 1-Section LED, 16-inch Dual Ped.Countdown signal heads $1,240.00 $200.00 $1,380.00 $1,820.00 4 Ea Pedestrian pushbutton assemblies w/educational sign $280.00 $200.00 $220.00 $780.00 2 Ea Astro-Brac cable mount assy-AB-0133-1-way ped assy $200.00 $50.00 1 Ea Astro-Brac cable mount assy-AB-0131-2-way ped assy $200.00 $25.00 2 Ea Astro-Brac cable mount assy-AB-0125-5-62"$200.00 $50.00 1 Ea Astro-Brac cable mount assy-AB-0125-4-62"$100.00 $25.00 4 Ea Astro-Brac cable mount assy-AB-0125-3-62"$400.00 $100.00 1 Ea Streetscape signal poles, 30-ft.-long length, bronze color $3,541.00 $1,000.00 $3,541.00 $1,200.00 1 Ea Streetscape signal poles, 30-ft.-long length, bronze color $2,836.00 $1,000.00 $2,836.00 $800.00 2 Ea Streetscape mast arms, 35-ft.-long length, bronze color $2,436.00 $2,000.00 $2,436.00 $1,800.00 1 Ea Streetscape mast arms, 30-ft.-long length, bronze color $1,117.00 $1,000.00 $1,117.00 $800.00 2 Ea Aluminum pedestal pole, 11-foot-long length $1,800.00 $1,000.00 $1,800.00 $800.00 3 Ea Pull Boxes w/locking cover, Type I (See Specs.)$600.00 $1,500.00 $440.00 $2,260.00 1 Ea Pull Box w/locking cover, Type II (See Specs.)$200.00 $500.00 $170.00 $930.00 2 Ea Luminaires, 250 watt HPS w/15-ft. Long $2,400.00 $1,000.00 $2,400.00 $400.00 1 Ea Metered Pedestal Pole, 4-Terminal, 125-amp $500.00 $500.00 $2,000.00 $2,000.00 270 L.Ft.2" Dia. Gray PVC sched. 40 conduit $202.00 $2,850.00 $500.00 $3,280.00 10 L.Ft.3" Dia. Gray PVC sched. 40 conduit $10.00 $100.00 $70.00 $130.00 170 L.Ft.4" Dia. Gray PVC sched. 40 conduit $255.00 $2,700.00 $800.00 $3,280.00 650 L.Ft.7/c #14 AWG stranded signal cable IMSA 19-1 $422.00 $325.00 $400.00 $900.00 1100 L.Ft.5/c #14 AWG stranded signal cable IMSA 19-1 $605.00 $550.00 $300.00 $1,350.00 45 L.Ft.3/c #4 power cable $45.00 $45.00 $100.00 $260.00 320 L.Ft.THHN 3-1/c #10 luminaire cable $96.00 $160.00 $100.00 $220.00 1 Ea Installation of concrete signal controller foundation $300.00 $1,200.00 $300.00 $1,300.00 1 Ea Installation of signal pole foundation 13' deep $700.00 $1,500.00 $2,000.00 $1,800.00 1 Ea Installation of signal pole foundation 13' deep $700.00 $1,500.00 $2,000.00 $2,000.00 2 Ea Installation of pedestal pole foundation $400.00 $1,000.00 $300.00 $1,300.00 1 Ea Left Turn Yield on Green Ball (30" x 36")$150.00 $150.00 $100.00 $120.00 8 Ea Rackvision Video Processor Cards $8,000.00 $1,000.00 $8,000.00 $1,600.00 3 Ea Video Camera w/Zoom Lens and Mounting Brackets $3,765.00 $1,500.00 $3,765.00 $250.00 3 Ea Quick Release Connector for Cameras $150.00 $300.00 $150.00 $300.00 1 Ea 9" Black and White Monitor $130.00 $100.00 $130.00 $200.00 1 Ea VIVDS Power Panel w/Lightning Protection $200.00 $100.00 $200.00 $500.00 420 L.Ft.Siamese Cable, 3-Conductor 16 Gauge and 8281 Cable $630.00 $420.00 $630.00 $840.00 3 Ea Confirmation Lights w/Power Cable $300.00 $300.00 $200.00 $550.00 3 Ea Priority Control System Detector, 3M Opticom Model 711 $3,600.00 $300.00 $3,600.00 $750.00 420 L.Ft.Model 739 Detector Cable for 3M Opticom $1,000.00 $210.00 $1,000.00 $840.00 3 Ea High Intensity Street Name Sign Installations on Mast Arms $750.00 $1,500.00 $750.00 $600.00 1 L.Sum Traffic control and construction barricades $2,500.00 $2,500.00 $0.00 $3,000.00 1 L.Sum Misc. construction materials $6,000.00 $6,472.00 $0.00 $5,000.00 TOTAL $61,638.00 $38,932.00 $57,146.00 $50,949.00 Holleman Drive @ Welsh Avenue Material Cost Install Cost Material Cost Install Cost 1 Ea “P” style NEMA traffic cabinet w/detector rack $5,000.00 $500.00 $5,000.00 $1,500.00 1 Ea “EAGLE” 8 phase controller part #Genisis 3608 m10 $4,000.00 $250.00 $4,000.00 $800.00 5 Ea 3-Section polycarbonate black color w/12" LED lens $2,135.00 $500.00 $1,900.00 $2,600.00 3 Ea 5-Section polycarbonate black color w/12" LED lens $2,085.00 $500.00 $1,860.00 $1,740.00 8 Ea 1-Section LED 16-inch Dual Pedestrian Countdown $2,480.00 $400.00 $2,760.00 $3,640.00 8 Ea Pedestrian pushbutton assemblies w/educational sign $560.00 $400.00 $440.00 $1,320.00 4 Ea Astro-Brac cable mount assy.- AB-0131-2-way ped assy $800.00 $100.00 3 Ea Astro-Brac cable mount assy- AB-0125-5-62"$300.00 $75.00 5 Ea Astro-Brac cable mount assy- AB-0125-3-62"$500.00 $100.00 3 Ea Streetscape signal poles, 30-ft.-long length, bronze color $8,508.00 $3,000.00 $8,508.00 $2,400.00 1 Ea Streetscape signal poles, 24-ft.-long length, bronze color $2,492.00 $1,000.00 $2,492.00 $800.00 1 Ea Aluminum pedestal pole, 11-ft.-long length $900.00 $500.00 $900.00 $400.00 2 Ea Streetscape mast arm, 40-ft.-long length, bronze color $3,034.00 $2,000.00 $3,034.00 $1,800.00 1 Ea Streetscape mast arms, 30-ft.-long length, bronze color $1,117.00 $1,000.00 $1,117.00 $800.00 1 Ea Streetscape mast arm, 25-ft.-long length, bronze color $900.00 $1,000.00 $900.00 $800.00 4 Ea Pull Boxes w/locking cover, Type I (See Specs.)$800.00 $2,000.00 $800.00 $2,800.00 1 Ea Pull Box w/locking cover, Type II (See Specs.)$200.00 $500.00 $200.00 $1,000.00 3 Ea Luminaires, 250 watt HPS w/15-ft. Long streetscape arms $3,600.00 $1,500.00 $3,600.00 $1,200.00 1 Ea Metered Pedestal Pole, 4-Terminal, 125-amp $500.00 $500.00 $2,085.00 $1,915.00 410 L.Ft.2" Dia. Gray PVC sched. 40 conduit $307.00 $4,050.00 $520.00 $5,220.00 25 L.Ft.3" Dia. Gray PVC sched. 40 conduit $25.00 $250.00 $150.00 $350.00 200 L.Ft.4" Dia. Gray PVC sched. 40 conduit $300.00 $4,000.00 $676.00 $4,124.00 1300 L.Ft.7/c #14 AWG stranded signal cable IMSA 19-1 $845.00 $650.00 $850.00 $1,750.00 1950 L.Ft.5/c #14 AWG stranded signal cable IMSA 19-1 $1,072.00 $975.00 $580.00 $2,345.00 100 L.Ft.3/c #4 power cable $100.00 $100.00 $160.00 $640.00 640 L.Ft.THHN 3-1/c #10 luminaire cable $192.00 $320.00 $175.00 $465.00 1 Ea Installation of concrete signal controller foundation $300.00 $1,200.00 $300.00 $1,300.00 2 Ea Installation of signal pole foundation 13' deep $1,400.00 $3,000.00 $4,000.00 $3,600.00 2 Ea Installation of signal pole foundation 11' deep $1,400.00 $3,000.00 $3,600.00 $3,600.00 1 Ea Installation of pedestal pole foundation $200.00 $500.00 $140.00 $660.00 3 Ea Left Turn Yield on Green Ball (30" x 36")$450.00 $450.00 $300.00 $360.00 8 Ea Rackvision Video Processor Cards $8,000.00 $1,000.00 $8,000.00 $1,600.00 4 Ea Video Camera w/Zoom Lens and Mounting Brackets $5,020.00 $2,000.00 $5,020.00 $1,000.00 4 Ea Quick Release Connector for Cameras $200.00 $400.00 $200.00 $400.00 1 Ea 9" Black and White Monitor $130.00 $100.00 $130.00 $200.00 1 Ea VIVDS Power Panel w/Lightning Protection $200.00 $100.00 $200.00 $500.00 720 L.Ft.Siamese Cable, 3-Conductor 16 Gauge and 8281 Cable $1,080.00 $360.00 $1,080.00 $1,440.00 4 Ea Confirmation Lights w/Power Cable $400.00 $400.00 $300.00 $700.00 3 Ea Priority Control System Detector, 3M Opticom Model 711 $3,600.00 $300.00 $3,600.00 $750.00 620 L.Ft.Model 739 Detector Cable for 3M Opticom $1,000.00 $310.00 $1,000.00 $1,240.00 4 Ea High Intensity Street Name Sign Installations on Mast Arms $1,000.00 $2,000.00 $1,000.00 $800.00 1 L.Sum Traffic control and construction barricades $2,500.00 $2,500.00 $0.00 $3,000.00 1 L.Sum Misc. construction materials $6,000.00 $5,240.00 $0.00 $6,000.00 $75,632.00 $49,030.00 $72,581.00 $68,355.00 Qty Unit Meas.Description Installation of Two New Traffic Signals 1 Lot Rio Grande Blvd @ Rock Prairie Road Material Costs 1 Lot Rio Grande Blvd @ Rock Prairie Road Installation Costs 1 Lot Holleman Drive @ Welsh Avenue Material Costs 1 Lot Holleman Drive @ Welsh Avenue Installation Costs Total Bid Price Total Number of Calendar Days to Completion Number of Addenda Acknowledged Bid Bond Bid Cetification Page Staff Award Recommendation $49,030.00 $68,355.00 $1,004.00 $796.00 $75,632.00 $72,581.00 $249,031.00 03/26/08 $225,232.00 Item Bayer Electric Const.KenMor Elec. Bryan, TX Houston, TX $1,131.00 $869.00 Y Y Bryan, TX Y Y 60 Total $38,932.00 $61,638.00 Bayer Electric Const. 1 KenMor Elec. Houston, TX Item Total $57,146.00 $50,949.00 1 60 Page 1 of 1 52 April 24, 2008 Consent Agenda Item 2h Financial Advisory Consulting Services To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, discussion, and possible action to approve the renewal of a consulting contract with First Southwest Company in an amount not to exceed $200,000 for financial advisory services. Recommendation(s): Staff recommends approval of the renewal agreement. Summary: The City Council approved the original contract in April 2006. This is the second renewal option. The City has utilized First Southwest Company since 1996 for financial advisor services. First Southwest Company will assist the City in issuing debt, assisting in establishing timelines for issuance of debt, perform necessary analysis regarding the financial resources of the City, coordinate the assembly and transmittal of appropriate information to Bond Counsel, coordinate the preparation and submission of Notice of Sale, the Preliminary Official Statement and Official Statement and other marketing documents that may be required, advise financial publication of a forthcoming sale, coordinate the preparation of information for presentation to rating agencies, coordinate the receipt of bids and advising the city of best bid, coordinate the expeditious delivery of the bonds, deliver to the city a schedule of annual debt service requirements delivered to the purchaser and coordinate the selection of a paying agent registrar. Budget & Financial Summary: Funds for this expenditure are budgeted and available in the various capital project funds where debt will be issued this year. Attachments: 1. Renewal Agreement 53 ****************************************************************************** RENEWAL ACCEPTANCE By signing herewith,I acknowledge and agree to renew Contract No.06-168 for Financial Advisory Services associated with the management and issuance of debt,in an amount not to exceed two hundred thousand and nol100 ($200,000)and all other terms and conditions previously agreed to and accepted. I understand this renewal agreement will be for the period beginning May 10,2008 through May 9,2009.This is the second renewal term. CITY OF COLLEGE STATION Mayor DATE ATTEST: City Secretary DATE APPROVED: City Manager DATE DATE Chief Financial Officer DATE 54 April 24, 2008 Consent Agenda Item 2i Copying and Printing Services To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion regarding approval of estimated annual expenditures related to copying and printing services as follows: Copy Corner ($50,000); Office Max ($50,000); Tops Printing ($50,000); and Newman Printing ($50,000). Recommendation(s): Staff recommends approval of expenditures to Copy Corner ($50,000); Office Max ($50,000); Tops Printing ($50,000); and Newman Printing ($50,000). Summary: The College Station Print Shop closed October 1, 2007. Staff issued a Request for Information, followed by Request for Proposals. Specifications established three different categories which summarized the types of printing and copying services the City typically uses. These categories with the recommended vendors for award follow: I. Category I - Digital Print and Copy This category includes standard black/white copies/prints; standard color copies/prints; some oversize black/white/color copies/prints; blueprints and finishing services. A multiple award is recommended so departments may choose based on pricing and convenience: Copy Corner - $50,000 Office Max - $50,000 Tops Printing - $50,000 II. Category II - Offset Printing and High Volume Color Printing This category includes City letterhead, pre-printed envelopes and business cards Newman Printing - $50,000 III. Category III – Specialty Printing This category includes a wide range of services including graphic design, maps, calendars, annual reports, and multi-faceted informational packages, The City will request quotes from pre-qualified firms for these type specialty services. Pre- qualified firms are: Insite Publishing Newman Printing Tops Printing Budget & Financial Summary: Funds are available and budgeted in each Department for copying and printing services. Attachments: None 55 April 24, 2008 Consent Agenda Item 2j Various Distribution Padmount Transformers To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion on a bid award for the purchase of various distribution padmount transformers maintained in inventory to Texas Electric Cooperatives for $60,806.00 and Wesco Electrical Distributors for $205,073.00 for a total amount of $265,879.00. Bid #08-42. Recommendation(s): Recommend award to the lowest, responsible bidders meeting specifications as follows with expenditures totaling $265,879.00. I. TEC $ 60,806.00 II. WESCO $205,073.00 TOTAL $265,879.00 Summary: These purchases will be made upon award of this agreement. The transformers are maintained in the electrical inventory and expensed as necessary. These transformers are bought and kept in stock. Typically, our price agreements include firm, fixed pricing for 12 months; however, this industry is unusually volatile at this time, and in order to get the best pricing possible, we will make these purchases immediately upon award and place these transformers in our inventory. Budget & Financial Summary: Five (5) sealed, competitive bids were received and opened on March 18, 2008. Funds are budgeted and available in the Electrical Fund. Various projects may be expensed as supplies are pulled from inventory and issued. Attachments: Bid Tabulation #08-42 56 03 / 1 8 / 0 8 Di s t r i b u t i o n P a d m o u n t T r a n s f o r m e r s Bi d # 0 8 - 4 2 Or d e r Q u a n t i t y : 15 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 3 2 KB S E l e c t r i c a l D i s t . C o o p e r $ 2 , 3 5 7 . 0 0 $ 3 5 , 3 5 5 . 0 0 $ 3 , 1 9 1 . 9 5 4 2 - 5 6 KB S E l e c t r i c a l A l t e r . C o o p e r $ 2 , 3 2 0 . 0 0 $ 3 4 , 8 0 0 . 0 0 $ 3 , 2 5 6 . 8 0 4 2 - 5 6 We s c o D i s t r i b u t i o n A B B $ 2 , 2 2 5 . 0 0 $ 3 3 , 3 7 5 . 0 0 $ 3 , 0 8 8 . 0 1 8 4 - 9 8 Te c h L i n e H o w a r d $ 2 , 0 9 1 . 0 0 $ 3 1 , 3 6 5 . 0 0 $ 3 , 0 0 5 . 6 4 4 2 - 5 6 Te c h l i n e A l t e r n a t e H o w a r d $ 2 , 2 0 6 . 0 0 $ 3 3 , 0 9 0 . 0 0 $ 3 , 1 2 0 . 6 4 4 2 - 5 6 Te x a s E l e c t r i c C o o p E R M C O $ 2 , 0 1 0 . 0 0 $ 3 0 , 1 5 0 . 0 0 $ 2 , 8 3 9 . 9 4 4 2 - 5 6 Ir b y C o C o o p e r $ 2 , 4 0 7 . 9 0 $ 3 6 , 1 1 8 . 5 0 $ 3 , 2 4 2 . 8 5 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 2 , 3 7 0 . 3 1 $ 3 5 , 5 5 4 . 6 5 $ 3 , 3 0 7 . 1 1 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . IT E M N U M B E R : 1 E V A L U A T E D PR I C E (ea ) DE L I V E R Y (Da y s ) IT E M D E S C R I P T I O N : P a d m o u n t , S i n g l e P h a s e , 5 0 K V A , 2 4 0 / 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 57 Or d e r Q u a n t i t y : 4 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 6 1 KB S E l e c t r i c a l D i s t . C o o p e r $ 2 , 3 3 8 . 0 0 $ 9 , 3 5 2 . 0 0 $ 3 , 1 7 2 . 9 5 4 2 - 5 6 KB S E l e c t r i c a l A l t e r . C o o p e r $ 2 , 3 1 4 . 0 0 $ 9 , 2 5 6 . 0 0 $ 3 , 1 9 3 . 8 4 4 2 - 5 6 We s c o D i s t r i b u t i o n A B B $ 2 , 2 4 8 . 0 0 $ 8 , 9 9 2 . 0 0 $ 3 , 0 7 8 . 3 2 8 4 - 9 8 Te c h L i n e H o w a r d $ 3 , 1 5 6 . 0 0 $ 1 2 , 6 2 4 . 0 0 $ 4 , 0 3 8 . 2 5 4 2 - 5 6 Te c h l i n e A l t e r n a t e H o w a r d $ 3 , 3 3 1 . 0 0 $ 1 3 , 3 2 4 . 0 0 $ 4 , 2 1 3 . 2 5 4 2 - 5 6 Te x a s E l e c t r i c C o o p E R M C O $ 1 , 8 8 9 . 0 0 $ 7 , 5 5 6 . 0 0 $ 2 , 7 1 8 . 9 4 4 2 - 5 6 Ir b y C o C o o p e r $ 2 , 3 8 7 . 7 7 $ 9 , 5 5 1 . 0 8 $ 3 , 2 2 2 . 7 2 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 2 , 3 6 4 . 6 6 $ 9 , 4 5 8 . 6 4 $ 3 , 2 4 4 . 5 0 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . IT E M N U M B E R : 2 E V A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) IT E M D E S C R I P T I O N : P a d m o u n t , S i n g l e P h a s e , 5 0 K V A , 2 4 0 / 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 58 Or d e r Q u a n t i t y : 4 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 3 3 KB S E l e c t r i c a l D i s t . C o o p e r $ 2 , 8 4 0 . 0 0 $ 1 1 , 3 6 0 . 0 0 $ 3 , 9 4 7 . 3 0 4 2 - 5 6 KB S E l e c t r i c a l A l t e r . C o o p e r $ 2 , 7 8 8 . 0 0 $ 1 1 , 1 5 2 . 0 0 $ 4 , 0 0 2 . 0 9 4 2 - 5 6 We s c o D i s t r i b u t i o n A B B $ 2 , 7 0 5 . 0 0 $ 1 0 , 8 2 0 . 0 0 $ 3 , 8 3 8 . 1 2 8 4 - 9 8 Te c h L i n e H o w a r d $ 4 , 5 1 2 . 0 0 $ 1 8 , 0 4 8 . 0 0 $ 5 , 6 7 2 . 1 7 4 2 - 5 6 Te c h l i n e A l t e r n a t e H o w a r d $ 4 , 7 6 2 . 0 0 $ 1 9 , 0 4 8 . 0 0 $ 5 , 9 2 2 . 1 7 4 2 - 5 6 Te x a s E l e c t r i c C o o p E R M C O $ 2 , 5 3 5 . 0 0 $ 1 0 , 1 4 0 . 0 0 $ 3 , 7 4 1 . 8 5 4 2 - 5 6 Ir b y C o C o o p e r $ 2 , 9 0 6 . 6 3 $ 1 1 , 6 2 6 . 5 2 $ 4 , 0 1 3 . 9 3 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 2 , 8 6 1 . 3 8 $ 1 1 , 4 4 5 . 5 2 $ 4 , 0 7 5 . 4 7 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . IT E M N U M B E R : 3 E V A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) IT E M D E S C R I P T I O N : P a d m o u n t , S i n g l e P h a s e , 7 5 K V A , 2 4 0 / 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 59 Or d e r Q u a n t i t y : 4 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 3 4 KB S E l e c t r i c a l D i s t . C o o p e r $ 3 , 2 9 0 . 0 0 $ 1 3 , 1 6 0 . 0 0 $ 4 , 6 8 8 . 9 2 4 2 - 5 6 KB S E l e c t r i c a l A l t e r . C o o p e r $ 3 , 2 8 8 . 0 0 $ 1 3 , 1 5 2 . 0 0 $ 4 , 7 2 1 . 1 3 4 2 - 5 6 We s c o D i s t r i b u t i o n A B B $ 3 , 3 0 2 . 0 0 $ 1 3 , 2 0 8 . 0 0 $ 4 , 5 6 8 . 5 4 8 4 - 9 8 Te c h L i n e H o w a r d $ 5 , 2 5 1 . 0 0 $ 2 1 , 0 0 4 . 0 0 $ 6 , 7 1 3 . 6 4 4 2 - 5 6 Te c h l i n e A l t e r n a t e H o w a r d $ 5 , 5 4 2 . 0 0 $ 2 2 , 1 6 8 . 0 0 $ 7 , 0 0 4 . 6 4 4 2 - 5 6 Te x a s E l e c t r i c C o o p E R M C O $ 3 , 2 4 0 . 0 0 $ 1 2 , 9 6 0 . 0 0 $ 4 , 6 6 1 . 2 8 4 2 - 5 6 Ir b y C o C o o p e r $ 3 , 3 6 6 . 2 3 $ 1 3 , 4 6 4 . 9 2 $ 4 , 7 6 5 . 1 5 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 3 , 3 6 5 . 5 5 $ 1 3 , 4 6 2 . 2 0 $ 4 , 7 9 8 . 6 8 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . IT E M N U M B E R : 4 E V A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) IT E M D E S C R I P T I O N : P a d m o u n t , S i n g l e P h a s e , 1 0 0 K V A , 2 4 0 / 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 60 Or d e r Q u a n t i t y : 3 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 4 0 KB S E l e c t r i c a l D i s t . C o o p e r $ 9 , 7 6 0 . 0 0 $ 2 9 , 2 8 0 . 0 0 $ 1 3 , 1 4 3 . 5 6 4 2 - 5 6 KB S E l e c t r i c a l A l t e r . C o o p e r $ 9 , 6 9 0 . 0 0 $ 2 9 , 0 7 0 . 0 0 $ 1 3 , 2 2 5 . 6 3 4 2 - 5 6 We s c o D i s t r i b u t i o n A B B $ 9 , 0 8 8 . 0 0 $ 2 7 , 2 6 4 . 0 0 $ 1 2 , 7 8 9 . 1 5 8 4 - 9 8 5 0 " Te c h L i n e H o w a r d $ 8 , 4 9 6 . 0 0 $ 2 5 , 4 8 8 . 0 0 $ 1 1 , 9 9 0 . 1 3 4 2 - 5 6 6 2 " Te c h l i n e A l t e r n a t e H o w a r d $ 8 , 9 6 7 . 0 0 $ 2 6 , 9 0 1 . 0 0 $ 1 2 , 4 6 1 . 1 3 4 2 - 5 6 6 2 " Te x a s E l e c t r i c C o o p G E $ 8 , 8 7 0 . 0 0 $ 2 6 , 6 1 0 . 0 0 $ 1 2 , 1 8 1 . 6 9 4 2 - 5 6 5 6 " t o 6 6 " Ir b y C o C o o p e r $ 1 0 , 0 8 1 . 5 7 $ 3 0 , 2 4 4 . 7 1 $ 1 3 , 4 6 5 . 1 3 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 1 0 , 0 0 4 . 4 8 $ 3 0 , 0 1 3 . 4 4 $ 1 3 , 5 4 0 . 1 1 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . He i g h t o v e r 5 0 " IT E M N U M B E R : 5 EV A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) Transformer Hei g h t IT E M D E S C R I P T I O N : P a d m o u n t , T h r e e P h a s e , 2 2 5 K V A , 2 0 8 - 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 61 Or d e r Q u a n t i t y : 4 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 4 1 KB S E l e c t r i c a l D i s t . C o o p e r $ 1 1 , 2 1 9 . 0 0 $ 4 4 , 8 7 6 . 0 0 $ 1 5 , 3 4 4 . 1 6 4 9 - 6 3 KB S E l e c t r i c a l A l t e r . C o o p e r $ 1 0 , 9 2 0 . 0 0 $ 4 3 , 6 8 0 . 0 0 $ 1 5 , 2 9 6 . 7 5 4 9 - 6 3 We s c o D i s t r i b u t i o n A B B $ 1 0 , 8 2 8 . 0 0 $ 4 3 , 3 1 2 . 0 0 $ 1 5 , 2 9 4 . 3 4 8 4 - 9 8 5 0 " Te c h L i n e H o w a r d $ 1 2 , 2 1 0 . 0 0 $ 4 8 , 8 4 0 . 0 0 $ 1 6 , 4 7 0 . 1 0 4 2 - 5 6 Te c h l i n e A l t e r n a t e H o w a r d $ 1 2 , 8 8 8 . 0 0 $ 5 1 , 5 5 2 . 0 0 $ 1 7 , 1 4 8 . 1 0 4 2 - 5 6 Te x a s E l e c t r i c C o o p G E $ 1 0 , 1 5 0 . 0 0 $ 4 0 , 6 0 0 . 0 0 $ 1 4 , 0 9 3 . 5 8 8 4 5 6 " t o 6 6 " Ir b y C o C o o p e r $ 1 1 , 5 8 0 . 7 1 $ 4 6 , 3 2 2 . 8 4 $ 1 5 , 7 0 5 . 8 7 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 1 1 , 0 3 6 . 7 8 $ 4 4 , 1 4 7 . 1 2 $ 1 5 , 4 1 3 . 5 3 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . He i g h t o v e r 5 0 " IT E M N U M B E R : 6 EV A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) Transformer Hei g h t IT E M D E S C R I P T I O N : P a d m o u n t , T h r e e P h a s e , 3 0 0 K V A , 2 0 8 - 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 62 Or d e r Q u a n t i t y : 3 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 4 2 KB S E l e c t r i c a l D i s t . C o o p e r $ 1 4 , 3 8 5 . 0 0 $ 4 3 , 1 5 5 . 0 0 $ 2 0 , 9 6 1 . 3 8 4 9 - 6 3 5 9 " KB S E l e c t r i c a l A l t e r . C o o p e r $ 1 4 , 1 3 9 . 0 0 $ 4 2 , 4 1 7 . 0 0 $ 2 1 , 0 9 7 . 3 4 4 9 - 6 3 5 9 " We s c o D i s t r i b u t i o n A B B $ 1 1 , 4 0 6 . 0 0 $ 3 4 , 2 1 8 . 0 0 $ 2 2 , 9 2 7 . 9 3 8 4 - 9 8 5 0 " Te c h L i n e H o w a r d $ 1 5 , 1 2 6 . 0 0 $ 4 5 , 3 7 8 . 0 0 $ 2 2 , 1 1 1 . 7 6 4 2 - 5 6 6 2 " Te c h l i n e A l t e r n a t e H o w a r d $ 1 5 , 9 6 6 . 0 0 $ 4 7 , 8 9 8 . 0 0 $ 2 2 , 9 5 1 . 7 6 4 2 - 5 6 6 2 " Te x a s E l e c t r i c C o o p G E $ 1 1 , 5 5 0 . 0 0 $ 3 4 , 6 5 0 . 0 0 $ 1 9 , 5 9 7 . 5 2 8 4 5 6 " t o 6 6 " Ir b y C o C o o p e r $ 1 4 , 5 9 8 . 2 6 $ 4 3 , 7 9 4 . 7 8 $ 2 1 , 5 5 6 . 6 0 4 2 - 5 6 5 9 " Ir b y C o A l t e r n a t e C o o p e r $ 1 5 , 5 1 2 . 0 0 $ 4 6 , 5 3 6 . 0 0 $ 2 2 , 0 8 8 . 3 8 4 2 - 5 6 5 9 " Lo w e s t A p p r o v e d M f g r . He i g h t o v e r 5 0 " IT E M N U M B E R : 7 EV A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) Transformer Hei g h t IT E M D E S C R I P T I O N : P a d m o u n t , T h r e e P h a s e , 5 0 0 K V A , 2 0 8 - 1 2 0 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 63 Or d e r Q u a n t i t y : 1 IN V E N T O R Y # : 28 5 - 0 8 6 - 0 0 0 4 9 KB S E l e c t r i c a l D i s t . C o o p e r $ 1 4 , 0 8 0 . 0 0 $ 1 4 , 0 8 0 . 0 0 $ 2 0 , 2 6 6 . 5 8 4 9 - 6 3 KB S E l e c t r i c a l A l t e r . C o o p e r $ 1 4 , 0 3 0 . 0 0 $ 1 4 , 0 3 0 . 0 0 $ 1 7 , 5 8 7 . 8 1 4 9 - 6 3 5 9 " We s c o D i s t r i b u t i o n A B B $ 1 2 , 9 3 4 . 0 0 $ 1 2 , 9 3 4 . 0 0 $ 1 9 , 4 4 8 . 3 3 8 4 - 9 8 5 0 " Te c h L i n e H o w a r d $ 1 5 , 6 2 2 . 0 0 $ 1 5 , 6 2 2 . 0 0 $ 2 1 , 7 1 6 . 6 0 4 2 - 5 6 Te c h l i n e A l t e r n a t e H o w a r d $ 1 6 , 4 9 0 . 0 0 $ 1 6 , 4 9 0 . 0 0 $ 2 2 , 5 8 4 . 6 0 4 2 - 5 6 Te x a s E l e c t r i c C o o p G E $ 1 1 , 2 3 5 . 0 0 $ 1 1 , 2 3 5 . 0 0 $ 1 8 , 7 8 0 . 4 7 8 4 5 6 " t o 6 6 " Ir b y C o C o o p e r $ 1 4 , 5 4 5 . 9 5 $ 1 4 , 5 4 5 . 9 5 $ 2 0 , 7 3 2 . 5 3 4 2 - 5 6 Ir b y C o A l t e r n a t e C o o p e r $ 1 4 , 4 8 7 . 5 4 $ 1 4 , 4 8 7 . 5 4 $ 2 0 , 7 2 1 . 9 1 4 2 - 5 6 Lo w e s t A p p r o v e d M f g r . He i g h t o v e r 5 0 " IT E M N U M B E R : 8 EV A L U A T E D PR I C E (ea ) DE L I V E R Y (da y s ) Transformer Hei g h t IT E M D E S C R I P T I O N : P a d m o u n t , T h r e e P h a s e , 5 0 0 K V A , 4 8 0 / 2 7 7 BI D D E R M A N U F A C T U R E R U N I T P R I C E EX T E N D E D PR I C E 64 ITEM DESCRIPTION: 600 Kvar Capacitor Switchable Capacitor Bank Order Quantity:15 INVENTORY #:285-011-00004 Capacitor Extended Delivery Unit Price Price KBS Electrical Dist. Cooper No Bid KBS Electrical Alter. Cooper No Bid Wesco Distribution ABB $6,863.00 $102,945.00 17-19 wks Wesco Distribution Alt. ABB $5,823.00 $87,345.00 17-19 wks TechLine Howard No Bid Techline Alternate Howard No Bid Texas Electric Coop GE $6,179.00 $92,685.00 98-112 days Irby Co Cooper No Bid Irby Co Alternate Cooper No Bid Lowest Qualified Bid ITEM NUMBER: 9 BIDDER MANUFACTURER 65 SUMMARY Order Quantity:15 Capacitors INVENTORY #:285-011-00004 Capacitor Extended Delivery Unit Price Price KBS Electrical Dist. Cooper No Bid KBS Electrical Alter. Cooper No Bid Wesco Distribution ABB $6,863.00 $102,945.00 17-19 wks Wesco Distribution Alt. ABB $5,823.00 $87,345.00 17-19 wks TechLine Howard No Bid Techline Alternate Howard No Bid Texas Electric Coop GE $6,179.00 $92,685.00 98-112 days Irby Co Cooper No Bid Irby Co Alternate Cooper No Bid Lowest Qualified Bid KBS Electrical Dist. Cooper $69,227.00 49-63 KBS Electrical Alter. Cooper $68,360.00 49-63 Wesco Distribution ABB $66,395.00 84-98 TechLine Howard $83,041.00 42-56 Techline Alternate Howard $87,630.00 42-56 Texas Electric Coop GE $60,806.00 84 Irby Co Cooper $70,761.02 42-56 Irby Co Alternate Cooper $69,921.01 42-56 Lowest Qualified Bid KBS Electrical Dist. Cooper $131,391.00 49-63 KBS Electrical Alter. Cooper $129,197.00 49-63 Wesco Distribution ABB $117,728.00 84-98 TechLine Howard $135,328.00 42-56 Techline Alternate Howard $142,841.00 42-56 Texas Electric Coop GE $113,095.00 84 Irby Co Cooper $134,908.28 42-56 Irby Co Alternate Cooper $135,184.10 42-56 Lowest Qualified Bid Texas Electric Coop. Total Award - $60,806.00 BIDDER MANUFACTURER EXTENDED PRICE TOTALS Doesn't Meet Hight Requirements Wesco Distribution Total Award - $205,073.00 BIDDER MANUFACTURER EXTENDED PRICE TOTALS DELIVERY in Days SINGLE PHASE TRANSFORMERS SUMMARY ITEMS 1-4 THREE PHASE TRANSFORMERS SUMMARY ITEMS 5-8 BIDDER MANUFACTURER DELIVERY in Days 66 NEW COVERSHEET FORMAT EXAMPLE 1 April 24, 2008 Consent Agenda Item 2k Overhaul Blowers at Carters Creek WWTP To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion to award a purchase order to Environmental Improvements, Inc. in the amount of $138,800 to overhaul the blowers at Carters Creek WWTP. Recommendation: Staff recommends approval Summary: Blowers are a critical component in wastewater treatment, since they keep the basins mixed and aerated, which enables the biological process to occur and keeps odors to a minimum. This purchase order is for the parts and labor to repair seven (7) aeration blowers at the Carters Creek WWTP and bring them back to original specifications. Two have been in service since 1972, two since 1978 and three since 1985 without major service. Overhauling these blowers is expected to extend their useful service life for at least five years. Budget & Financial Summary: Environmental Improvements responded to bid #08-37 with a quote in the amount of $138,800 which is the lowest responsible bid, as shown in the attached bid summary. Capital Improvement Project Funds are budgeted and available. Attachments: Bid Summary 67 1 2 e a D i s a s s e m b l e , c l e a n , a n d p e r f o r m n o n - d e s t r u c t i v e e v a l u a t i o n $ 7 2 5 . 0 0 $ 1 , 4 5 0 . 0 0 $ 1 6 , 2 4 9 . 0 0 $ 3 2 , 4 9 8 . 0 0 $ 4 5 0 . 0 0 $ 9 0 0 . 0 0 22 e a Re p l a c e p a r t s n e c e s s a r y t o r e t u r n b l o w e r t o o r i g i n a l f a c t o r y sp e c i f i a t i o n s , i n c l u d i n g s h a f t s , i m p e l l e r s , d i a p h r a g m s , a n d ot h e r p a r t s a s n e e d e d $1 0 , 8 4 5 . 0 0 $ 2 1 , 6 9 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 1 4 , 6 3 2 . 0 0 $ 2 9 , 2 6 4 . 0 0 3 2 e a D y n a m i c a l l y b a l a n c e r o t a t i n g a s s e m b l i e s $ 8 2 5 . 0 0 $ 1 , 6 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 3 6 0 . 0 0 $ 7 2 0 . 0 0 4 2 e a R e a s s e m b l e w i t h n e w b e a r i n g s , s e a l s , a n d g a s k e t s $ 2 2 5 . 0 0 $ 4 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 5 2 e a P a i n t $ 3 2 5 . 0 0 $ 6 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 4 7 5 . 0 0 $ 9 5 0 . 0 0 6 2 e a P r e p a r e f o r s h i p p i n g $ 3 7 5 . 0 0 $ 7 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 2 5 0 . 0 0 $ 5 0 0 . 0 0 7 2 e a D i s a s s e m b l e , c l e a n , a n d p e r f o r m n o n - d e s t r u c t i v e e v a l u a t i o n $ 7 2 5 . 0 0 $ 1 , 4 5 0 . 0 0 $ 1 7 , 5 1 7 . 0 0 $ 3 5 , 0 3 4 . 0 0 $ 6 5 0 . 0 0 $ 1 , 3 0 0 . 0 0 82 e a Re p l a c e p a r t s n e c e s s a r y t o r e t u r n b l o w e r t o o r i g i n a l f a c t o r y sp e c i f i a t i o n s , i n c l u d i n g s h a f t s , i m p e l l e r s , d i a p h r a g m s , a n d ot h e r p ar t s a s n e e d e d $1 4 , 8 0 5 . 0 0 $ 2 9 , 6 1 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 1 8 , 1 5 2 . 0 0 $ 3 6 , 3 0 4 . 0 0 9 2 e a D y n a m i c a l l y b a l a n c e r o t a t i n g a s s e m b l i e s $ 8 7 5 . 0 0 $ 1 , 7 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 3 6 0 . 0 0 $ 7 2 0 . 0 0 10 2 e a R e a s s e m b l e w i t h n e w b e a r i n g s , s e a l s , a n d g a s k e t s $ 2 2 5 . 0 0 $ 4 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 11 2 e a P a i n t $ 3 2 5 . 0 0 $ 6 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 4 7 5 . 0 0 $ 9 5 0 . 0 0 12 2 e a P r e p a r e f o r s h i p p i n g $ 4 2 5 . 0 0 $ 8 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 2 5 0 . 0 0 $ 5 0 0 . 0 0 13 3 e a D i s a s s e m b l e , c l e a n , a n d p e r f o r m n o n - d e s t r u c t i v e e v a l u a t i o n $ 2 , 2 7 5 . 0 0 $ 6 , 8 2 5 . 0 0 $ 2 2 , 1 6 6 . 0 0 $ 6 6 , 4 9 8 . 0 0 $ 9 0 0 . 0 0 $ 2 , 7 0 0 . 0 0 14 3 e a Re p l a c e p ar t s n e c e s s a r y to r e t u r n b lo w e r to o r i g i n a l fa c t o r y sp e c i f i a t i o n s , i n c l u d i n g s h a f t s , i m p e l l e r s , d i a p h r a g m s , a n d ot h e r p ar t s a s n e e d e d $2 0 , 4 5 0 . 0 0 $ 6 1 , 3 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 3 1 , 0 5 0 . 0 0 $ 9 3 , 1 5 0 . 0 0 15 3 e a D y n a m i c a l l y b a l a n c e r o t a t i n g a s s e m b l i e s $ 2 , 2 0 0 . 0 0 $ 6 , 6 0 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 3 6 0 . 0 0 $ 1 , 0 8 0 . 0 0 16 3 e a R e a s s e m b l e w i t h n e w b e a r i n g s , s e a l s , a n d g a s k e t s $ 2 2 5 . 0 0 $ 6 7 5 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 2 , 6 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 17 3 e a P a i n t $ 2 5 0 . 0 0 $ 7 5 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 4 7 5 . 0 0 $ 1 , 4 2 5 . 0 0 18 3 e a P r e p a r e f o r s h i p p i n g $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 2 5 0 . 0 0 $ 7 5 0 . 0 0 19 7 e a P i c k u p a n d d e l i v e r y c h a r g e s , a s s p e c i f i e d $ 0 . 0 0 $ 0 . 0 0 $ 7 1 6 . 0 0 $ 5 , 0 1 2 . 0 0 $ 0 . 0 0 $ 0 . 0 0 BA S E B I D : $1 3 8 , 8 0 0 . 0 0 $1 3 9 , 0 4 2 . 0 0 $184,613.00 YE S Y E S Y E S Co n f l i t o f I n t e r e s t Y E S Y E S Y E S Bi d B o n d YE S Y E S Y E S To t a l C a l e n d a r D a y s t o S u b s t a n t i a l C o m p l e t i o n 12 0 6 3 1 6 8 Ai r M a c It e m No . De s c r i p t i o n T o t a l C o s t En v i r o n m e n t a l Im p r o v e m e n t s , I n c . La m s o n 1 4 0 5 B l o w e r s ( 3 e a c h ) La m s o n 8 5 7 B l o w e r s ( 2 e a c h ) Ho f f m a n 3 8 4 0 6 B l o w e r s ( 2 e a c h ) Ot h e r P a r t s o r S e r v i c e s N e e d e d Co a s t a l P u m p S e r v i c e s Un i t P r i c e T o t a l C o s t Es t . Q t y . U n i t U n i t P r i c e BI D T A B U L A T I O N # 0 8 - 3 7 OV E R H A U L I N G S E V E N ( 7 ) C E N T R I F U G A L B L O W E R S A T C C W W T P WA T E R S E R V I C E S Un i t P r i c e T o t a l C o s t Bi d C e r t i f i c a t e 3/13/2008 68 It e m No . De s c r i p t i o n T o t a l C o s t U n i t P r i c e T o t a l C o s t Es t . Q t y . U n i t U n i t P r i c e U n i t P r i c e T o t a l C o s t 22 2 Nu m b e r o f A d d e n d a R e c e i v e d 3/13/2008 69 April 24, 2008 Consent Agenda Item 2L Police Master Plan To: Glenn Brown, City Manager From: Kathy Merrill, Assistant City Manager Agenda Caption: Presentation, possible action, and discussion regarding a contract with Carroll Buracker & Associates, Inc. for $94,750.00 to create a Police Master Plan for the College Station Police Department. Recommendation(s): Staff recommends approval of the contract with Carroll Buracker & Associates for $94,750 which includes all travel, lodging and expenses. Summary: The Police Master Plan will provide an evaluation of the overall organization and operations of the College Station Police Department. Specifically the City is seeking an examination and assessment of the effectiveness of current practices and resources within each branch of the department. The evaluation will compare the operations and organization of the College Station Police Department with the operations and organization of other similar sized agencies, benchmarking best practices. The management review should offer recommendations for future growth and progress based on the findings. These recommendations will provide a blue print for developing a Master Plan for the Department that aligns itself with the College Station City Council’s Strategic Focus. Budget & Financial Summary: Funds are available and earmarked in General Fund, Contingency. A budget amendment will be presented at a future date to transfer funds to General Fund, Police Department from Contingency. Attachments: Contract with Carroll Buracker & Associates, Inc. 70 71 72 73 74 75 76 77 78 79 April 24, 2008 Regular Agenda Item 1 Rezoning for 3900 SH 6 S To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance rezoning 1.678 acres from C-2 Commercial-Industrial to C-1 General Commercial, located at 3900 State Highway 6, and more generally located along the West Frontage Road of State Highway 6, 680 feet north of the intersection of State Highway 6 West Frontage Road and Rock Prairie Road. Recommendation(s): The Planning and Zoning Commission unanimously recommended approval of the rezoning. Staff recommended approval. Summary: The subject request was analyzed for compliance with the review criteria for a rezoning as stated in the Unified Development Ordinance as follows: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is vacant and is designated as Retail Regional under the Land Use Plan. The proposed rezoning is consistent with the Comprehensive Land Use Plan. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The proposed zoning is compatible with existing zoning as commercial uses are compatible with other commercial uses. The surrounding properties include an adjacent retail center to the south. To the north and east of the property is the State Highway 6 frontage road. To the west of the subject property is vacant land zoned for commercial use. Two hotels are located further northwest along the State Highway 6 frontage road. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The subject property is suitable for the proposed zoning district due in part to its access to State Highway 6 West Frontage Road, which is classified as a Freeway/Expressway on the City’s Thoroughfare Plan. In addition, the district would be adjacent to existing C-2 commercial districts. General commercial uses are more dependent upon visibility and access to the general public than industrial commercial uses that cater to a more limited clientele. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property’s current zoning district limits the potential for development. C-2, Commercial-Industrial allows for outlets offering goods and services to a limited segment of the general public. 80 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The owner is seeking to enhance the marketability of the property through the proposed zone change. The applicant intends to market the property as a hotel. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There are existing water and sanitary sewer mains available to serve this property. Drainage is mainly to the north within the Bee Creek Tributary “A” basin. All utilities shall be designed in accordance with BCS Unified design Guidelines at the time of Platting and Site Development. Budget & Financial Summary: N/A Attachments: 1. Small Area Map (SAM) and Aerial 2. Draft Planning and Zoning Commission Meeting Minutes, April 3, 2008 3. Background Information 4. Ordinance 81 82 83 84 April 3, 2008 P&Z Regular Meeting Minutes Page 1 of 1 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, April 3, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Marsha Sanford, Harold Strong, Bill Davis, Derek Dictson, Glenn Schroeder and Noel Bauman COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Crissy Hartl, Lauren Hovde and Matt Robinson, Graduate Civil Engineer Josh Norton, Acting Development Engineer Carol Cotter, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 1. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 1.678 acres from C-2 Commercial-Industrial to C-1 General Commercial, located at 3900 State Highway 6, and more generally located along the West Frontage Road of State Highway 6, 680 feet north of the intersection of State Highway 6 West Frontage Road and Rock Prairie Road. Case #08-00500015 (MR) Matt Robinson, Staff Planner, presented the rezoning and recommended approval. There was general discussion regarding the rezoning. Chairman Nichols opened the public hearing. Aruna Delmar, 301 Texas Avenue, College Station, Texas, stated that the hotel would be a 72-room hotel. Chairman Nichols closed the public hearing. Commissioner Dictson motioned to approve the rezoning. Commissioner Davis seconded the motion, motion passed (7-0). 85 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: 4-03-2008 Advertised Council Hearing Dates: 4-24-2008 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: none Property owner notices mailed: 13 Contacts in support: 0 Contacts in opposition: 0 Inquiry contacts: 0 ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Retail Regional / Thorough-Fare Freeway/Expressway C-2 Commercial- Industrial Retail Center / State Highway 6 Frontage Road South Retail Regional C-2 Commercial- Industrial Retail Center East Thorough-Fare Freeway/Expressway State Highway 6 Frontage Road West Retail Regional C-2 Commercial- Industrial Vacant DEVELOPMENT HISTORY Annexation: 1980 Zoning: A-O to C-2 in 1980 Final Plat: 1982, Ponderosa Place Section Two, part of Tract E, 3.30 Acres Site development: Vacant 86 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE," SECTION 4.2, "OFFICIAL ZONING MAP," OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit "A", attached hereto and made a part of this ordinance for all purposes. PART 2: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 24th day of April, 2008 APPROVED: MAYOR ATTEST: City Secretary APPROVED: 87 ORDINANCE NO. EXHIBIT "A" Page 2 That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from C-2 Commercial Industrial to C-1 General Commercial: 1.678 Acre Tract Robert Stevenson League, A-54 College Station, Brazos County, Texas BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND LYING AND BEING SITUATED IN BRAZOS COUNTY, TEXAS AND BEING AN 1.678 TRACT OUT OF THE ROBERT STEVENSON LEAGUE, A-54 IN COLLEGE STATION, BRAZOS COUNTY, TEXAS, AND BEING PART OF THE 3.30 ACRE TRACT DESCRIBED IN THE DEED FROM BROOKS-TAYLOR, INC. TO T.D. TAYLOR AND BROOKS S. CATLIN AND WIFE, HELEN CATLIN, RECORDED IN VOLUME 571, PAGE 572, OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS AND BEING A PART OF TRACT "E", PONDEROSA PLACE, SECTION TWO, ACCORDING TO THE PLAT RECORDED IN VOLUME 669, PAGE 65 1, OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS, AND BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS IN EXH1BIT"B" AND GRAPHICALLY SHOWN IN EXHIBIT "C". 88 ORDINANCE NO. EXHIBIT "B" Page 3 Dehg all that ccrtnin tract or parcel of land lyfng and halng siluafed in Ilm County, Texas, and being an 1.678 tract out of thc ROBERT STEVENSON LEAGUE, A44 L Collrge Station, Brams Cumnty. Texas, and Mug a part of the 330 sen! tract dacribd in the Deed from hooks-Tsylor, Inc. tu T. D. Taylor and Brooks S, Catlin mnd wife, Helen Catliu, recorded in Volume 57I, hgc 572, of thc Dccd Recod of Dmz~ County, Tcras, ad being pnrt of Tract "E", Ponderws Plare, Section Two. according So the plat recorded la Volnme 669, Pu~e 651, nf the D4Qd Records of Brazos County, Texas, ifid befog more particularly d~wribwl a9 fotlows: BWLNNM~ at the $/R" irnn mu louud .mrking thc wut corner id tbe beforementioned 33 acre tmd, mmc kfng the south corner at Lot 1, Bkk 20, Ponder- Place, ac~rdidg to the plat recorded in Volume 365, Pa~t 13, of the Deed Records of Brams County, Texas; TlENCE N 49' 21)' 47" & along the common llnc betwaen the beforemm6loned 3.30 acre tract and Lat I, Block 20, for 8 di.stance nf 274.45 feet to In" iron rod set at the north cnrntr 6f the said 3.30 ecre tract, said irnn rod kbefn~ in the sonthwat rlght-of-way line of Ststc Highway NO. 6; THENCE S IT 22' 13" E nlong the southwwt rightdkwsy line af State Highway No. 6, Qlr B distance a1 380.15 feet to an "X" set in concrete; THENCE S 72" 37' 47" W lor a rltstance of 211.77 rest to 8 lR" irun rod set la the southwest linc of the heforementioned 3.30 acre tract: THENCE rbng the southwest line of the hfonmtmtialrcd 330 acre tract as foUows; N 1722' 13" W 177.93 feet to a l/Z" iron rod Gt: N 40" 39' 13'' W 102.05 fmt to the PhCX OF REGMINC;, conlalnlng 1.678 ncrcs of land, more or less; SAVE AW EXCEPT the northwest lcn (10) feet (called 10' Access Easement) of srM tract. 89 S10-80 :asm A~P=O u~l wan OH PIIE!~ luawuo~anaa pauueld aad ~e!~gnput~~p~aw wo3 z - 3 I -1 le!wapoauxaluna z - P!~S!Q luawcb~*a~at( am wurdolanaa asn-p=!w pauueld anwd 1ep1auuro3 lerauag 1 - 3 l~!wap!sau h~!uroj a~fiuls 8 1 - 8 A~~Ao ~opulo3 ~0 pawdolaaa pue ipleasay a 9 y WJWa)old~!lBllslu!ruW d -Y lo!paplsay h11wo4 a16u1~ I - y ~~P~UIJON le!wapsay E- ON hl!sla~!Un puo afiallo3 n - 3 wdauro~ p~npqwew L-M uohlhlpqns ~u~wpsay lalnu 80 -v alP6r(~oN IWW!@SJQJ~ t - 3N IQ!JF~PUI~~~H z - w hl!uoj!nnw hesuaa q6!~ 9- 8 uado lwngn31~hj 0-'d ~P~UIJON wo3 I.-3N 1e!~lsnpu1~6!1 c - w h~!ood-t~nw t- M ~o~ln3 yaw uad JI~M 3d~ pplaww3 14611 E-3 asnow01 E- y SPW!~ Buuoj! 1310H lNOWAV8 M31A3tl lN3Wd013A3CI 90 April 26, 2008 Regular Agenda Item 2 FM 2154 Rezoning To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance rezoning 10.817 acres from A-O Agricultural Open to R-1 Single Family Residential Medium Density, located at 14097 FM 2154, generally located along the east side of FM 2154, north of the Barron Road intersection. Recommendation(s): The Planning and Zoning Commission unanimously recommended denial of the rezoning due to concerns with compatibility of the proposed use with surrounding low density development and potential street alignment issues. Staff recommended approval . Summary: The subject request was analyzed for compliance with the review criteria for a rezoning as stated in the Unified Development Ordinance as follows: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is primarily vacant (two existing single-family homes) and is designated as Single-Family Residential Medium Density on the Land Use Plan. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: While the surrounding properties are also designated as Single-Family Residential Medium Density on the Land Use Plan, all are currently zoned for and developed as rural residential uses. The current zoning of this property and the surrounding properties is a result of annexation in 1995 when A-O Agricultural-Open zoning was placed on the property as a holding zone. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The subject property is suitable for the proposed zoning district based on future development of surrounding property if redeveloped. Properties directly to the north are currently unplatted, but are generally developed as low density single-family uses. The Southern Trace Subdivision, a multi-phased R-1 Single-Family development, is located just past the unplatted properties to the north. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property’s current zoning district limits the potential for development to one dwelling unit per 5 acres. A-O, Agricultural Open allows for agricultural uses, low-density residential or open space. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed 91 amendment: The owner is seeking to enhance the marketability of the property through the proposed zone change. The applicant intends to market the property for future single-family development. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There is an existing 18” water main located along Barron Road that, upon extension, is available to serve this property. The Master Plan shows a proposed 12” water line along FM 2154 that would need to be extended to and through the property which would extend water service from Barron Road. The City has a sanitary sewer project planned for this area. This property will need to coordinate with the City's project to determine the best location for a lift station to serve this property and the remaining serviceable area. Drainage for this property is mainly to the southeast. Off-site utility and/or drainage easements will be required. This property’s only access is from FM 2154. According to the Subdivision Regulations, streets will be required to project to all adjacent unplatted properties, allowing for cross-access to the north. All utilities shall be designed in accordance with BCS Unified Design Guidelines at the time of platting and site development. Budget & Financial Summary: N/A Attachments: 1. Small Area Map (SAM) and Aerial 2. Background Information 3. Draft Planning and Zoning Commission Meeting Minutes, April 3, 2008 4. Ordinance 92 93 94 95 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: April 3, 2008 Advertised Council Hearing Dates: April 24, 2008 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 13 Contacts in support: 0 Contacts in opposition: 0 Inquiry contacts: 1 ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Single-Family Medium Density A-O Agricultural-Open Rural Residential South Single-Family Medium Density A-O Agricultural-Open Westminster Subdivision, Rural Residential East Single-Family Medium Density A-O Agricultural-Open Westminster Subdivision, Rural Residential West Thoroughfare - Major Arterial - FM 2154 – Wellborn Road DEVELOPMENT HISTORY Annexation: 1995 Zoning: A-O upon annexation Final Plat: Unplatted Site development: Two single-family homes existing on the property 96 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, April 3, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Marsha Sanford, Harold Strong, Bill Davis, Derek Dictson, Glenn Schroeder and Noel Bauman COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Crissy Hartl, Lauren Hovde and Matt Robinson, Graduate Civil Engineer Josh Norton, Acting Development Engineer Carol Cotter, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 1. Call Meeting to Order. Chairman Nichols called the meeting to order at 7:04 p.m. 2. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 10.817 acres from A-O Agricultural-Open to R-1 Single-Family Residential, located at 14097 FM 2154, and more generally located along the east side of FM 2154, north of the Barron Road intersection. Case #08-00500034 (JP) Jennifer Prochazka, Senior Planner, presented the rezoning and recommended approval. Commissioner Bauman expressed concern about the Barron Road alignment going along the property. Commissioner Davis expressed concern regarding the access point, stating that the only access would be Wellborn Road and that the property would be landlocked. Chairman Nichols opened the public hearing. 97 Brett McCully, 1722 Broadmoor, College Station, Texas, stated that the second point of access out is being discussed with adjacent properties to the north. Janette Dale, 3130 Norton Lane, College Station, Texas; Cheryl Chamblee, 3121 Norton Lane, College Station, Texas; Mary Berry, Lot 4 of Westminster, College Station, Texas; Carolyn Henderson, 3110 Barron Road, College Station, Texas; David Smith, 3110 Barron Road, College Station, Texas. Some of the concerns of the citizens included traffic, possibility of rental property and noise. They stated they would like the property to be low density. Chairman Nichols closed the public hearing. Commissioner Dictson asked what the minimum driveway spacing was off of Wellborn Road. Ms. Prochazka stated that it was 425 square feet. Carol Cotter, Acting Development Engineer, stated that she is currently working with TXDOT regarding the roadway proposed for the development. She also stated that TXDOT would allow the property to have a street onto Wellborn Road at the safest northern most corner. Commissioner Sanford expressed concern about developing small lots that abut to larger lots and the current amount of traffic on Wellborn Road. Commissioner Dictson stated that he believes that there is not sufficient frontage for the development, especially if Barron Road is going to connect to Capstone Drive. Commissioner Dictson motioned to recommend denial of the rezoning. Commissioner Strong seconded the motion, motion passed (7-0). 98 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE," SECTION 4.2, "OFFICIAL ZONING MAP," OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit "A", attached hereto and made a part of this ordinance for all purposes. PART 2: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be ' permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 24th day of April, 2008 APPROVED: MAYOR ATTEST: City Secretary APPROVED: 99 ORDINANCE NO. EXHIBIT "A" Page 2 That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from A-0 Agricultural Open to R-1 Single-Family Residential and is shown graphically in EXHIBIT "B": METES AND BOUNDS DESCRrPTION OF A 10.087 ACRE TRACT ROBERT STEVENSON LEAGUE, A54 COLLEGE STATION, BRAZOS COUNTY,TEXAS METES AND BOUNDS DESCRIPTION OF ALL THAT CERTAIN TRACT OR PARCELOFLANDLMNG AND BEING SITUATED IN THE ROBERT STEVENSON LEAGUE, ABSTRACT NO. 54, COLLEGE STATION,BR/V.OS COUNTY. TEXAS. SAID TRACT BEING ALL OF A CALLED 5.00 ACRE TRACT DESCRIBED AS TRACT 5 AND ALL OF A CALLED 5.109 ACRE TRACT DESCRIBED AS TRACT 6 BY A DEED TO JACK E. DEMUYNCK AND ROSEANN T. DEMUYNCY TRUSTEES OF THE JACK E. DPMUYNCK AND ROSEANN T. DEMUYNCK FAMILY TRUST, RECORDED IN VOLUME 2480. PAGE 148 OF TFE OFFlClAL PUBLIC RECORDS OF RRAZOS COUNTY. TEXAS. SAID 5.00 ACRE TRACT BEING FURTHER DESCRIBED IN VOLUME 1579. PAGE 246 OF THE OFFICIALPUBLIC RECORDS OF BRAZOS COUNTY, TEXAS, AND SAID 5.109 ACRE TRACT BEING FURTI-LER DESCRIBED IN VOLUME 1 188, PAGE 825 OF THE OFFICIAL RECORDS OF BRAZOS COUNTY. TEXAS. SAID TRACT BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING AT A %INCH IRON ROD FOUND MARKING THE SOUTHEAST CORNER OF SAID 5.00 ACRETRACT AND THE NORTH CORNER OF LOT 4. BLOCK 2, WESTMMSTER SUBDMSION, PHASE ONE, ACCORDINGTO THE PLAT RECORDED IN VOLUME 201 6. PAGE 6 1 OF THE OFFICIAL PUBLIC RECORDS OFBRAZOS COUNTY. TEXAS, SAID IRON ROD FOUND MARKING AN ANGLE POINT IN THE WESTERLY LINE OF LOT 5, BLOCK 2; THENCE: S 74" 09' 29" W ALONG THE COMMON L.INE SAID 5.00 ACRE TRACT AND SAID LOT 4 FOR A DISTANCE OF 1 141.74 FEET TO A H INCH RON ROD FOUND ON THE EAST LINE OF FM 2154 (WELLBORN ROAD) MARKING THE NORTHWEST CORNER OF LOT 1. BLOCK 2. AND THE WEST CORNER OF SAID 5.00 ACRE TRACT, SAID IRON ROD FOUND MARKING THE SOUTHWEST CORNER OF SAID 5.109 ACRE TRACT; THENCE: N 02' 21' 58" E ALONG THE EAST LINE OF FM 2 154 FOR A DISTANCE OF 43.28 FEET TO A % INCH IRON ROD FOUND MARKING THE SOUTHWEST CORNER OF A CALLED 0.73 ACRE TRACT AS DESCRIBED BY A DEED TO NAN J. ROCHA AND WIFE. HEE 0. ROCHA. RECORDED IN VOLUME 6031, PAGE 151 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS; THENCE: N 67" 35' 09" E ALONG THE COMMON LINE OF SAID 5.109 ACRE TRACT AND SAID 0.73 ACRE TRACT FOR A DISTANCE OF 230.1 1 FEET TO A % INCH IRON ROD FOUND M.G THE SOUTHEAST CORNER OF SAID 0.73 ACRE TRACT, THENCE: N 02' 49' 45" E CONTINUING ALONG THE COMMON LINE OF SAID 5.109 ACRE TRACT AND SAlD 0.73 ACRE TRACT. AT 104.56 FEET PASS A % INCH RON PPE FOUND MARKING THE COMMON CORNER OF SAID 0 73 ACRE TRACT AND A CWED 1 00 ACRE TRACT AS DESCRIBED BY A DEED TO ROBERT CHARLES McGILL AND WE, WANDA G McGILL, RECORDED IN VOLUME 470. PAGE 40 OF THE DEED RECORDS OF BRAZOS COUNTY. TEXAS. CONTINUE ON FOR A TOTAL DISTANCE OF 3 13.06 FEET TO A 5/8 INCH IRONROD SET ON THE SOWTH LINE OF A CALLED 1 .00 ACRE TRACT AS DESCRIBED BY A DEED TO IRENE CASIMJRO RECORDED IN VOLUME 358, PAGE 248 OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS, THENCE: S 88" 14' 20' E ALONG THE COMMON LINE OF SAlD 5.109 ACRE TRACT AND SAID 1.00 ACRE CASIMIRO TRACT FOR A DISTANCE OF 35.08 FEET TO A % INCH IRON ROD FOUND MARKJNG THE SOUTHEAST CORNER OF SAID CASIMlRO TRACT; THENCE: N 02" 24' 10' E CONTINUING ALONG THE COMMON LINE OF SAID 5.109 ACRE TRACT AND SAID 1.00 ACRE CASlMIRO TRACT FOR A DISTANCE OF 220.54 FEET TO A 518 INCH IRON ROD SET ON THE SOUTH LINE OF A CALLED 5.268 ACRE TRACT AS DESCRIBED BY A DEED TO GREGORY A. RICKS AND AGNES A. MCKS RECORDED IN VOLUME 5385. PAGE 32 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS; 100 ORDINANCE NO. THENCE: N 72" 13' 05" E ALONG THE COMMON LINE OF SAID 5.109 ACRE TRACT AND SAID 5.268 ACRE TMCT FOR A DISTANCE OF 368.80 FEET TO A % INCH IRON ROD FOUND ON THE WEST LlNE OF A CALLED 4.84 ACRE TRACT AS DESCRIBED BY A DEED TO PRESTON CHAMBLEE AND WIFE, JUDITH CORLEY-LAY. RECORDED IN VOLUME 1327, PAGE 33 1 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS, MAFWNG THE NORTHEAST CORNER OF SAID 5.109 ACRE TRACT, TKENCE: S 05' 19' 33' E ALONG THE COMMON LME OF SND 5.109 ACRETRACT AND SAID4.84 ACRETRACT FOR A DISTANCE OF 1 32.00 FEET TO A 5/8 INCH IRON ROD SET MARKINGTHESOUTHWEST CORNER OF SAID 4.84 ACRE TRACT AND THE NORTHWEST CORNER OF SAD 5.00 ACRE TRACT, THENCE: N66" 3 1'48' E ALONG THE COMMON LINE OF SAID 5.00ACRE TRACT AND SAlD4.84ACRETRACT FOR A DISTANCE OF 350.00 FEET TO A 5/8 INCH IRON ROD FOUND MARKING THE NORTHWEST CORNER OF THE AFOREMENTIONED LOT 5, BLOCK 2, WESTMINSTER SUBDIVISION, PHASE ONE; TMENCE: S 16" 29' 01" E ALONG THE COMMON LINE OF SAID 5.00 ACRE TRACT AND SAID LOT 5 FOR A DJSTANCE OF 492 08 FEET TO THE J'Om OF BEGINNING CONTAINING 10.087 ACRES OF LAND, MORE OR LESS. AS SURVEYED ON THE GROUND JANUAI1Y. 2005. SEE PLAT PREPARED JANUARY. 2005, FOR MORE DESCRIPTIVE INFORMATION. BEARING SYSTEM SHOWN HEREIN IS BASED ON THE PLAT CALL BEARINGS OF WESTMINSTER SUBDIVISION, PHASE ONE, ACCORDING TO THE PLAT RECORDED IN VOLUME 20 16, PAGE 61 OF THE 0I;FIClAL PURLIC RECORDS OF RRAZOS COUNTY, TEXAS. /-5\ BRAD KERR REGISTERED PROFESSIONAL LAND SURVEYOR No. 4502 REVISED 02-22-05 Page 3 101 102 April 24, 2008 Regular Agenda Item 3 Comprehensive Plan Amendment for BCS Development Tract To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance amending the Comprehensive Land Use Plan for 75.07 acres from Single-Family Residential, Medium Density, Neighborhood Retail, Institutional, and Floodplains & Streams to Single-Family Residential, Medium Density and Floodplains & Streams located at 450 William D. Fitch Parkway generally located at the southwest intersection of Barron Road and William D. Fitch Parkway. Recommendation(s): The Planning & Zoning Commission considered this item on April 3, 2008 and voted 7-0 to recommended approval. Staff also recommended approval. Summary: The subject request was analyzed by Staff as follows: 1. Changed or changing conditions in the subject area or the City: Over the past few years, this area has experienced the development of several medium density residential developments along this stretch of William D. Fitch Parkway, including the Castlegate, Castlerock, Edelweiss Gartens, and Southern Trace Subdivisions. Much of this development can be attributed to the development of William D. Fitch Parkway, which finished construction in January 2006. The east side of Barron Road from William D. Fitch Parkway to Highway 6 is also expected to undergo major road improvements as a part of the City’s Capital Improvement Program. The project will upgrade Barron Road to minor arterial standards. The City has been going through the roadway design and land acquisition for the CIP project, which will be considered as a project to be a part of the 2008 bond election. If the project is included and approved in the election, construction is expected to begin in April 2009. 2. Compatibility with the remainder of the Comprehensive Plan: The Comprehensive Plan policies for the Neighborhood Retail land use state that such developments are generally dependent on good access to local arterials. Additionally, Institutional land uses are generally a “floating” land use designed to be placed in general locations, but they are encouraged to be located off of local streets for optimal access. Because these conditions are not currently present for the existing Neighborhood Retail and Institutional land uses on the subject property, an amendment to Single-Family Residential, Medium Density would be appropriate. Budget & Financial Summary: None. Attachments: 1. Map of the existing and proposed Comprehensive Plan 2. Draft minutes from the Planning & Zoning Commission Meeting held on April 3, 2008 3. Ordinance 103 104 April 3, 2008 P&Z Regular Meeting Minutes Page 1 of 2 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, April 3, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Marsha Sanford, Harold Strong, Bill Davis, Derek Dictson, Glenn Schroeder and Noel Bauman COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Crissy Hartl, Lauren Hovde and Matt Robinson, Graduate Civil Engineer Josh Norton, Acting Development Engineer Carol Cotter, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 1. Public hearing, presentation, possible action, and discussion on an ordinance amending the Comprehensive Land Use Plan for 75.07 acres from Single-Family Residential, Medium Density, Neighborhood Retail, Institutional, and Floodplains & Streams to Single-Family Residential, Medium Density and Floodplains & Streams located at 450 William D. Fitch Parkway generally located at the southwest intersection of Barron Road and William D. Fitch Parkway. Case #08-00500036 (CH) Crissy Hartl, Staff Planner, presented the Comprehensive Plan Amendment and recommended approval. There were general questions regarding the item. Chairman Nichols opened the public hearing. Dale Brown, 1008 Woodcreek Drive, stated he was representing the applicant and was available for questions. Chairman Nichols closed the public hearing. Commissioner Davis stated that the Land Use Amendment made sense even though he does not support piecemeal development. 105 April 3, 2008 P&Z Regular Meeting Minutes Page 2 of 2 Commissioner Dictson motioned to recommend approval. Commissioner Sanford seconded the motion, motion passed (7-0). 106 ORDINANCE NO. AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING THE LAND USE PLAN, FOR THE AREA GENERALLY LOCATED JUST SOUTHWEST OF THE BARRON ROAD AND WILLIAM D. FITCH PARKWAY INTERSECTION, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS : PART 1 : PART 2: PART 3: That the "Comprehensive Plan of the City of College Station" be amended by amending the "LAND USE PLAN" as set out in Exhibits "A" and "B", for the identified area and made a part of this ordinance for all purposes. That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 24Lh day of April, 2008. ATTEST: City Secretary APPROVED: MAYOR APPROVED: 107 ORDINANCE NO. EXHIBIT "A" PAGE 2 AMENDED AREA OF COLLEGE STATION LAND USE MAP That the "Comprehensive Plan" of the City of College Station, Texas, is hereby amended by amending the College Station Land Use Plan Map as follows: The 75.07 acres generally located just southwest of the Barron Road and William D. Fitch Parkway intersection is amended fiom Single-Family Medium Density, Retail Neighborhood, Institutional and Floodplains & Streams to Single-Family Medium Density and Floodplains & Streams, as shown on the attached Exhibit "B". 108 ORDINANCE NO. PAGE 3 EXHIBIT "B" 109 April 24, 2008 Regular Agenda Item 4 Comprehensive Plan Amendment for Great Oaks Subdivision To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance amending the Comprehensive Land Use Plan for 147.64 acres from Rural to Single-Family Residential, Medium Density and Single-Family Residential, Low Density located at 3998 Rock Prairie Road West generally located at Great Oaks Drive and Rock Prairie Road West. Recommendation(s): The Planning & Zoning Commission considered this item on April 3, 2008 and voted 7-0 to recommended approval. Staff also recommended approval. Summary: The subject request was analyzed by Staff as follows: 1. Changed or changing conditions in the subject area or the City: The subject area has experienced several changes in the last few years with respect to land development. One of the properties to the east of Great Oaks has received Master Plan, Preliminary Plat, and Phase 1 Final Plat approval for the Oakland Ridge Subdivision, a 40 acre single-family medium and high density residential development. The property to the south of Oakland Ridge is now developed as duplexes in the Las Palomas Subdivision, 8.8 acres. Platting activity has also been approved for the subject property, known as the Great Oaks Subdivision. A Master Plan and Preliminary Plat were approved in 2007 for medium and low density residential development. Phase 1 of the Great Oaks Subdivision received Final Plat approval in 2001 for low density residential and is mostly developed as such. All of this platting activity has taken place since 2007, when this area began to be considered as part of the exempt annexation package that was approved by the City Council in February 2008. In addition, an exception to the City’s sewer extension policy was granted for this development allowing denser residential development than would otherwise be allowed. All property included in the annexation package will officially come into the city limits on March 29, 2008 and will be classified as A-O Agricultural-Open. In order to develop according to the approved plat, the developer must request a Comprehensive Plan Amendment and Rezoning to the appropriate land uses and zoning districts for this development. 2. Compatibility with the remainder of the Comprehensive Plan: The current development pattern along this area of Jones-Butler Road includes mostly low and medium density residential development. Phase 1 of the Great Oaks Subdivision and the Quail Run Subdivision are both developed as low density residential developments that complement the proposed low density land use in the request. Some areas of Floodplains & Streams serves as a buffer between the low and medium density land uses, which allows a transition from medium density, found in the Oakland Ridge Subdivision and a portion of the subject request, to low density residential and then to rural development further west into the County. 110 Budget & Financial Summary: None. Attachments: 1. Map of the existing and proposed Comprehensive Plan 2. Draft minutes from the Planning & Zoning Commission Meeting held on April 3, 2008 3. Ordinance 111 112 April 3, 2008 P&Z Regular Meeting Minutes Page 1 of 2 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, April 3, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Marsha Sanford, Harold Strong, Bill Davis, Derek Dictson, Glenn Schroeder and Noel Bauman COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Crissy Hartl, Lauren Hovde and Matt Robinson, Graduate Civil Engineer Josh Norton, Acting Development Engineer Carol Cotter, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 1. Public hearing, presentation, possible action, and discussion on an ordinance amending the Comprehensive Land Use Plan for 147.64 acres from Rural to Single-Family Residential, Medium Density and Single-Family Residential, Low Density located at 3998 Rock Prairie Road West generally located at Great Oaks Drive and Rock Prairie Road West. Case #08-00500039 (CH) Crissy Hartl, Staff Planner, presented the Comprehensive Plan Amendment and recommended approval. Commissioner Davis asked for clarification of single-family low density and medium density. Ms. Hartl stated that low density allows one-acre lots up to five-acre lots and medium density allows up to eight dwelling units per acre. Chairman Nichols opened the public hearing. Steve Arden, 311 Cecelia Loop, College Station, Texas, stated that he was trying to match the zoning with the earlier anticipated use. He said R1-B would be the zoning they would ask for and that the sanitary sewer would meet City standards with larger lots. Chairman Nichols closed the public hearing. 113 April 3, 2008 P&Z Regular Meeting Minutes Page 2 of 2 Commissioner Dictson motioned to approve the Comprehensive Plan Amendment. Commissioner Sanford seconded the motion, motion passed (7-0). 114 ORDINANCE NO. AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING THE LAND USE PLAN, FOR THE AREA GENERALLY LOCATED AT ROCK PRAIRIE ROAD WEST AND GREAT OAKS DRIVE, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART I: PART 2: PART 3: That the "Comprehensive Plan of the City of College Station" be amended by amending the "Land Use Plan" as set out in Exhibits "A" and "B", for the identified area and made a part of this ordinance for all purposes. That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two Thousand Dollars ($2,000.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. Said Ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 24&day of April, 2008. ATTEST: City Secretary APPROVED: APPROVED: MAYOR 115 ORDINANCE NO. EXHIBIT "A" PAGE 2 AMENDED AREA OF COLLEGE STATION LAND USE MAP That the "Comprehensive Plan" of the City of College Station, Texas, is hereby amended by amending the College Station Land Use Plan Map as follows: The 147.64 acres generally located at Rock Prairie Road West and Great Oaks Drive is amended fiom Rural to Single Family Medium Density and Single Family Low Density, as shown on the attached Exhibit "B". 116 ORDINANCE NO. PAGE 3 EXHIBIT "B" 117 April 24, 2008 Regular Agenda Item 5 City of College Station Land Exchange To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding adoption of a resolution awarding the sale, exchange or combination thereof regarding approximately 5 acres of land owned by the City of CS located near the intersection of Jones Butler Road and Dowling Road Recommendation(s): To be provided at the April 24th Council Meeting Summary: The City has advertised for bids involving the exchange of approximately 5 acres of land near the intersection of Jones Butler Road and Dowling Road. The purpose of the exchange is to permit the future relocation of Jones Butler Road while continuing to accommodate the construction of a new electric sub-station and the expansion of the existing water facilities. With the proposed removal of the Jones Butler/FM2818 intersection as part of the FM2818/FM2154 TxDOT improvement the staff began exploring options to accommodate a future re-location of the roadway to eventually intersect with FM2818 at Holleman. The required routing of this road conflicts with the proposed location of a new electric sub- station and the expansion of the existing water facilities. If the City were to successfully exchange a part of the land it owns in the area for another tract of land in the area the proposed electric substation could be relocated thereby permitting the placement of a relocated road. Bids received by the City are scheduled to be open and considered on April 23 rd. Staff from the City Manager’s Office, Planning & Development Services, Public Works, Electric Utilities, Water Utilities, and Legal have been involved in several discussions about this opportunity and will be prepared to answer additional questions at the Council meeting on the 24 th. Budget & Financial Summary: TBD and presented at the April 24 th Council Meeting Attachments: 1. Aerial Photo of Property 2. Representation of City property offered for exchange 3. Bid Proposal(s) (to be provided at Council Meeting) 4. Resolution (to be provided at Council Meeting) 118 119 April 24, 2008 Regular Agenda Item 6 Appointment of Technical Task Force Green College Station To: Glenn Brown, City Manager From: Terry L. Childers, Deputy City Manager Agenda Caption: Presentation, possible action, and discussion regarding appointments to Technical Task Force for Green College Station Action Plan. Recommendation(s): Consider names suggested for appointment to Technical Task Force. Summary: The Council adopted the Green College Station resolution at their January 24, 2008. Part 3 of the resolution called for the appointment of a Technical Task Force to assist the City Manager to develop the Green College Station Action Plan. The Council subsequently asked the City Manager to identify a potential list of names for consideration to appoint to the Task Force. The following names have been identified and have agreed to serve if appointed by the Council: Bahman Yazdani, PE, CEM Ronald A Kaiser Ming Han Li Ph.D., PE Stella Woodward Bruce Dvorak Hugh Stearns Robin L. Autenrieth, Ph.D., PE Margrit Moores The Task Force will serve through the completion of the Green College Station Action Plan. In addition to the persons suggested, it is recommended the green building component be developed in conjunction with a subcommittee from CPAC. Many of the green building components will need to be fully integrated with elements of the Comprehensive Plan Update. Budget & Financial Summary: None. Attachments: List of Recommendations. 120 Green College Station Technical Advisory Team Bahman Yazdani, P.E., C.E.M. (energy efficiency, emissions reduction) Associate Director Energy Systems Laboratory Texas A&M University System 3581 TAMU College Station, TX 77843-3581 979-862-2775 (office) 979-862-2457 (fax) 979-575-7878 (cell) byazdani@tamu.edu Robin L. Autenrieth, Ph.D., P.E. (water resources engineering, water safety) Environmental & Water Resources Division Head Department of Civil Engineering 979-845-3593 (office) 979-862-1542 (fax) r-autenrieth@tamu.edu Ronald A. Kaiser (water issues) Chair, Graduate Water Program Professor, Department of Recreation, Park & Tourism Sciences Texas A&M University 156 Francis Hall, Campus 2261 College Station, TX 77843-2261 979.845.5303 (office) 979.845.0446 (fax) rkaiser@tamu.edu Stella Woodard (general interest) 979-845-5767 (office) 979-820-2608 (cell) swoodard@ocean.tamu.edu Ming Han Li, Ph.D., P.E., ASLA (stormwater quality and management, soil erosion, sediment control, and landscaping) Assistant Professor Department of Landscape Architecture and Urban Planning Texas A&M University Mail Stop 3731 College Station, TX 77843-3731 979-845-7571 minghan@tamu.edu Bruce Dvorak (green roofs, landscaping, “green” site development, xeriscaping) Assistant Professor Department of Landscape Architecture and Urban Planning Texas A&M University Mail Stop 3731 College Station, TX 77843-3731 979-845-1019 bdvorak@archmail.tamu.edu Hugh Stearns (green construction) Stearns Construction 316 Suffolk College Station, TX 77840 979-696-0524 (office) hugh@stearnsconstruction.biz Margrit Moores (Solid/hazardous waste issues) 503-0238 margrit@suddenlink.net 121 NEW COVERSHEET FORMAT EXAMPLE 1 April 24, 2008 Regular Agenda Item 7 Water Demand Study To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion to present the results of the recent study on projected Water Demands, conducted by HDR Engineers. Recommendation: None, for information only Summary: Water supply is a critical issue for the City, and as growth continues, new sources of drinking water are essential. The Water Services Department contracted with HDR Engineers of Austin to conduct a thorough study of the future water demands of our City, and they have recently completed a report. In this report, they have studied the growth patterns of our City, and projected that growth into the future to determine our most likely water demands in coming years. They also considered the limitations on growth of our Water CCN area, as well as the demand reductions likely to be achieved through an aggressive water conservation program. In summary, the study concludes that the City faces a potential peak demand water shortage this year, and the shortage will grow to almost 10 million gallons per day by 2016. The most economical and practical new water source is to drill new Simsboro wells, and the City’s plan to drill Wells 8, 9, and 10 is fully justified. This study will be included in the City’s application to the Brazos Valley Groundwater Conservation District for Drilling/Operating Permits for these future wells. The study clearly demonstrates a bona-fide beneficial use for the water, which is an essential element for approval of the permits. Budget & Financial Summary: NA Attachments: NA 122