HomeMy WebLinkAbout01/10/2008 - Regular Agenda Packet - City CouncilMayor Councilmembers
Ben White John Crompton
Mayor Pro Tem James Massey
Ron Gay Lynn McIlhaney
City Manager Chris Scotti
Glenn Brown David Ruesink
Agenda
College Station City Council
Regular Meeting
Thursday, January 10, 2008 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation
Presentation of U.S. Flag and Certificate of Appreciation from Sgt. Mark Michel of the 509th Infantry
Battalion
Presentation of Historic Home Marker #79 – 1007 Hereford Street to Mrs. Mary Hanna and family
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form
should be completed and delivered to the City Secretary by 12:45 p.m. Please limit remarks to three
minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your
remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue
on a future agenda. Topics of operational concerns shall be directed to the City Manager.
ON BEHALF OF THE CITIZENS OF COLLEGE STATION, HOME OF TEXAS A&M UNIVERSITY, WE WILL CONTINUE
TO PROMOTE AND ADVANCE THE COMMUNITY'S QUALITY OF LIFE.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a
public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item.
Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will
recognize individuals who wish to come forward to speak for or against the item. The speaker will state
their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to
signal thirty seconds remaining for remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote
of the Council.
a. Presentation, possible action, and discussion regarding the City’s amended Economic Development
Incentive Guidelines.
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City Council Regular Meeting Page 2
Thursday, January 10, 2008
b. Presentation, possible action, and discussion regarding adoption of a resolution to award Contract 008-
057 to Triton Technologies, Inc. in the amount of $130,000 for the replacement of 4,000 Residential Water
Meters.
c. Presentation, possible action, and discussion regarding approval of an amendment to the Update and
Support Agreement and License Agreement with Azteca Systems, Inc. approved by Council on December
9, 1999 which amends the covered products.
d. Presentation, possible action, and discussion regarding a resolution awarding the bid and approval of a
construction contract (Contract Number 08-10) with LiteCo Electric in the amount of $339,701, for the
construction of new lighting for the six (6) youth baseball fields at Southwood Athletic Complex.
e. Presentation, possible action and discussion regarding a resolution approving consultant contract 08-
090 with HDR Engineering, Inc. to provide cultural resource investigation and curation services at the
Twin Oaks Landfill site, in an amount not to exceed $107,167.00.
f. Presentation, possible action and discussion regarding agreements between the City, Texas A&M
University and TxDOT addressing University Drive Pedestrian Improvements and the extension of
Discovery Drive.
g. Bid #07-19, Contract #07-046, Presentation, possible action and discussion on the Renewal of Electric
Annual Construction Contract with H&B Construction for $1,070,893.65; and a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
h. Presentation, possible action and discussion on a bid award for the semi-annual purchase of electrical
wire and cable maintained in inventory as follows: HD Supply for $56,180.00; Stuart C. Irby for
$37,200.00; Techline for $348,230.00; American Wire Group for $121,320.00; Texas Electric Cooperative
for $1,440.00; Utilicor for $640.00 and ICC Corp for $37,950.00. Total estimated semi-annual expenditure
is $602,960.00. Bid #08-13.
i. Presentation, possible action and discussion regarding approval of an expenditure of $56,273.00 for
construction services provided by Brazos Valley Services, to replace the collapsed culvert on Southwest
Parkway between Hondo and Shadowwood Drive and approval of a construction contract for the work to
be performed.
j. Presentation, possible action, and discussion regarding a change order in the amount of $76,145.00 to
the construction contract (Contract No. 07-185) with Knife River, Inc. called Arrington Road-Decatur
Drive Roadway Extension Project.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor
will recognize you to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty
seconds remaining for remarks.
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City Council Regular Meeting Page 3
Thursday, January 10, 2008
Individuals who wish to address the City Council on an item posted as a public hearing shall register with
the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will
recognize individuals who wish to come forward to speak for or against the item. The speaker will state
their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2
minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there
shall be no additional public comments. If Council needs additional information from the general public,
some limited comments may be allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official
minutes as being in support or opposition to an agenda item, the individual may complete the registration
form provided in the lobby by providing the name, address, and comments about a city related subject.
These comments will be referred to the City Council and City Manager.
1. Presentation, possible action, and discussion regarding the status of the annexation process and
presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan
and setting out public hearing dates and times for areas identified for annexation under the exempt status.
2. Presentation, possible action and discussion of and appointment of a chair or possibly allowing the
committee to elect a chair for the 2008 CIP Citizen Advisory Committee.
3. Presentation, possible action, and discussion regarding the City’s appointment to the Brazos County
Appraisal District.
4. Presentation, possible action and discussion on tree protection standards in College Station.
5. Presentation, possible action, and discussion on the City of College Station’s practices regarding
floodplain management and greenways planning and acquisition.
6. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be
held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas
will be held on the Thursday, January 10, 2008 at 7:00 PM at the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this the 4th day of January, 2008 at 2:30 pm.
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City Council Regular Meeting Page 4
Thursday, January 10, 2008
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on January 4, 2008 at 2:30 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the
following date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2008.
By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2008.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517
or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast
live on Cable Access Channel 19.
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January 10, 2008
Consent Agenda Item 2a
Approval of Economic Development Guidelines
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding the City’s
amended Economic Development Incentive Guidelines.
Recommendation(s):
Staff recommends re-adoption of the City’s current Section I Incentive Guidelines. Staff
also recommends amendment and adoption of the City’s existing Section II Incentive
Guidelines to included three (3) new target development types, which are 1) Residential:
Retirees, Young Professionals, and Students, 2) Mixed-Use Development, and 3) Transit-
Oriented Development.
Summary:
In July 2004, Council approved the current joint Economic Development Guidelines as part
of a cooperative and regional approach to economic development for the City and its various
regional partners. The goal of these joint ED Incentive Guidelines is to provide businesses
with a process that eliminates competition between Bryan and College Station and serves as
a foundation for cooperative, targeted economic assistance for the region.
Combined, the attached guidelines are tailored to provide tools that the City Council may
utilize to incent certain types of development which may not occur otherwise. These
guidelines may also be used as a mechanism to accomplish the City's adopted fiscal policies.
Procedures for consideration of incentives are comparable under both sections of the City’s
guidelines. The status of each section is further defined as follows:
Section I - Incentive Guidelines
Section I of the City’s ED Incentive Guidelines corresponds with the Research Valley
Partnership (RVP) Incentive Guidelines. These guidelines address potential investment as
identified on the RVP’s Target Industry List (See Page 1 of the Current ED Guidelines
Attachment).
Section II - Incentive Guidelines
At the September 13, 2007 meeting, the City Council unanimously directed staff to
incorporate three (3) additional target development types into Section II Incentive
Guidelines; these include 1) Residential: Retirees, Young Professionals, and Students, 2)
Mixed-Use Development, and 3) Transit-Oriented Development.
According to State law, in order to provide incentives to qualified economic development
prospects, guidelines must be in place. State law also requires that the guidelines be
readopted at least every two years.
Please keep in mind that these are guidelines only, and do not commit the City to provide
any development incentives. Further, all incentive requests must ultimately be reviewed and
approved by the City Council.
Budget & Financial Summary:
These guidelines are meant to provide direction for future economic development incentives
and have no immediate financial impact on the City of College Station.
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Attachments:
1. Incentive Guidelines - Section I
2. Incentive Guidelines - Section II – As Amended
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CITY OF BRYAN, CITY OF COLLEGE STATION, BRAZOS COUNTY
THE RESEARCH VALLEY PARTNERSHIP
ECONOMIC DEVELOPMENT GUIDELINES
Revision #7
- H I S T O R I C A L N O T E S -
This version of Economic Development Guidelines were approved
by the RVP Board of Directors at the October 20, 1994 Board Meeting.
Previous Revisions to these Guidelines were approved by the RVP Board of Directors on the
following dates: Revision 1 - September 21, 1995; Revision 2 - February 15, 1996; Revision 3 -
September 18, 1997; Revision 4 - October 20, 1999; Revision 5 - December 11, 2002;
Revision 6 – April, 2003; Revision 7 – January 19, 2005.
SECTION I
I. GENERAL:
The Guidelines are intended to provide a general direction for the Board and staff. When
negotiating with prospects, a certain amount of flexibility should be allowed for making
good business decisions on projects and circumstances that fall outside the Guidelines.
II. INTRODUCTION:
A. Recipients of community incentives should be, but are not required to be, on the
RVP’s Target Industry List:
1. Biotechnology
2. Customer support/Back office operation centers
3. Corporate headquarters operations
4. Distribution
5. Information technology
6. Manufacturing
7. Recycling and products from recycled materials
8. Value added to agriculture
9. Technology transfer
10. Research & Development Centers
RVP Guidelines, Page 1 1/2/2008
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RVP Guidelines, Page 2 1/2/2008
B. Primary Community Incentives:
1. Tax abatement (City of Bryan, City of College Station and Brazos County
only)
2. Developed land
3. Performance-based financial assistance (e.g., reimbursement/payment of
permanent/hard costs associated with relocation/expansion.)
4. Brokerage fees will be paid to a broker that successfully completes a deal
located in either the Business Center at College Station or the Bryan
Business Park (or any other publicly owned business parks) in which free
or reduced land is offered by the community. The fee shall be limited to
five (5) percent of the value of the land based on the value used when
modeling the economic and fiscal impact of a qualifying project.
III. QUALIFYING STATEMENTS:
A. Community Incentives, which includes all cash incentives, will be available to
qualifying existing businesses and those recruited from outside Brazos County.
Both existing and new businesses must qualify for incentives based on capital
investment or gross payroll added in Brazos County, and a time requirement for
maintaining a physical location and conducting business in Brazos County. An
existing business which meets the threshold minimum requirements for
community incentives will automatically qualify for the next higher level of
incentives.
B. Cash Incentives will be requested from only one of the following combinations of
funding entities unless extraordinary circumstances exist or in the case of
incentive magnitude being so large as to necessitate consideration of a variance
to this part of the Guidelines:
1. Brazos County Incentive Fund
2. One City
3. Brazos County
4. One City and Brazos County
C. Requests for incentives for companies relocating from one city to another in
Brazos County requires both city managers be notified prior to any meetings
subsequent to initial interview.
D. Each time community incentives are used in the recruitment of new business, or
in existing business expansion or retention, the recipient of the incentives will be
encouraged to use local providers of goods and services.
E. Community incentives will be offered to economic development projects that
create or retain primary jobs. The primary term primary job means “ a job that is
available at a company for which 70% of the products or services of that
company are ultimately exported to regional, statewide, national, or international
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RVP Guidelines, Page 3 1/2/2008
markets infusing new dollars into the local economy; and “ is included in one of
nearly fifteen (15) different North American Industry Classification System
(NAICS) sector codes.1
The NAICS sector code categories include: crop production; animal production;
forestry and logging; commercial fishing; support activities for agriculture and
forestry; mining; utilities; manufacturing; wholesale trade; transportation and
warehousing; information; securities, commodity contracts, and other financial
investments and related activities; scientific research and development services;
management of companies and enterprises; and correctional institutions.2
F. Community incentives will not be offered to retail business.
G. All recipients of community incentives will sign mutually agreed upon
performance agreements and contracts prior to receiving incentives, based on
capital investment or gross payroll, in addition to a requirement for the company
to maintain a physical location and conduct business in Brazos County for a
specified period of time.
H. An Economic and Fiscal Impact Analysis will be conducted for each applicant for
community incentives. The community return on investment (pay-back) time
period projected by the impact analysis will, where possible, be seven years or
less and anything longer will be approved on an exception basis. Approval
authorities may at their discretion require shorter return on investment time
periods. Additionally, projects should provide a 6 percent Internal Rate of Return
to the community.
I. A health and environmental risk assessment will be conducted for each applicant
for community incentives as requested by the RVP Board or a funding entity.
J. Community Incentive Proposals shall be presented in a standard format including
all Guideline requirements.
After presentation of Community Incentive Proposals to a prospect, the prospect
will have a specified period of time in which to respond with acceptance,
rejection, or suggested changes to the proposal. When feasible, the time period
will be 30 days. The proposal will become null and void if not acted upon by the
prospect within the specified time period unless an extension of time for good
cause is granted by the RVP or appropriate funding entity.
The Board of Directors will consider the minimum hourly wage level and benefits
when determining incentives for companies.
1 TEX> REV. CIV. STAT. ANN. Art.5190.6, § 2(17).
2 Id.
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RVP Guidelines, Page 4 1/2/2008
DUE DILIGENCE
A. Due diligence will be required of each prospect for community incentives as
follows:
1. Business Plan to include, but not be limited to, Executive Summary,
company history, historical and pro forma financial information and
company principal(s) resumes.
2. Economic and Fiscal Impact Analysis (County, city and school district) a
copy of which will be sent to the Board. The Economic Impact Analysis
may be waived where cumulative cash flow outlays from the
Development Fund are $100,000 or less.
3. Health and environmental risk assessment at the request of the RVP
Board and/or one or more of the funding entities.
4. Statements or suitable evidence of credit worthiness.
5. Contract description (real estate lease, purchase, build-to-suit, etc.)
6. Executive Summary outlining major factors and impacts, both positive and
negative, on the community with emphasis on taxing authorities.
B. Due diligence packages will be reviewed and recommendations will be made to
the appropriate decision-making authority following the process noted in V.
Section B, below.
PROPOSAL PRESENTATION
A. Presentations to the appropriate approval authorities will be preceded by the
following steps for each prospect seeking community incentives:
1. Project introduction Description of company (name if possible), product,
capital investment, gross payroll, size of building, acreage, etc.
2. Progress report and preliminary proposal Due diligence report and
preliminary proposal for community incentives.
3. Final proposal and presentation for decision Economic and Fiscal Impact
Analysis, health and environmental risk assessment, further due diligence
and final incentives proposal.
B. No prospect report or proposal will be submitted to a decision-making authority
without being first reviewed and approved by all preceding authorities.
Proposals, impact analyses, and other materials related to the decision-making
process will be delivered to the appropriate individuals at least two days prior to
the meeting at which decisions are to be made regarding the proposal. A typical
prospect presentation and approval process will flow as follows:
1. RVP Staff to...
2. RVP Executive Committee to
3. RVP Board of Directors to
4. City Council(s) and/or Commissioners Court.
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RVP Guidelines, Page 5 1/2/2008
C. Prior to presenting the Board of Directors with a Community Incentive Proposal
for approval, an Executive Summary of such proposal in standardized format will
be prepared and sent to Board members in the Board package prior to the Board
meeting.
APPROVAL AUTHORITY
A. Authority to approve projects for receipt of cash from the Brazos County
Incentive Fund will be vested as follows:
1. Up to $10,000 ........................... RVP President/CEO and Chairman
2. $10,001 through $25,000.......... RVP Executive Committee*
3. $25,001 through $100,000 RVP Board
4.. Over $100,000 The appropriate city council(s) and/or
Commissioners' Court. Tax abatement and free or reduced cost land
transactions can be approved only at this level. The Bryan Business
Council (BBC) must approve all transactions pertaining to land owned by
the BBC and the College Station City Council must approve all
transactions pertaining to land owned by the City of College Station.
* NOTE: The Executive Committee is authorized, under circumstances they deem
appropriate, to poll the Board on decisions by fax, e-mail, or other written
means and to receive hard copy vote.
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EDC Guidelines, Page 6 06/01
PRIMARY COMMUNITY INCENTIVES
TAX ABATEMENT
The following will be used as Guidelines for tax abatement:
YEAR
CAPITAL INVESTMENT
$2,000,000 to $4,000,000
or
GROSS PAYROLL
$250,000 to $1,000,000
CAPITAL INVESTMENT
$4,000,001 to $8,000,000
or
GROSS PAYROLL
$1,000,001 to $2,500,000
CAPITAL INVESTMENT
$8,000,001+
or
GROSS PAYROLL
$2,500,001+
1
70%
70%
70%
2
50%
60%
70%
3
30%
50%
60%
4
20%
40%
50%
5
10%
30%
40%
6
0%
20%
30%
7
0%
10%
20%
8
0%
0%
10%
Requests for tax abatement will not be made to either College Station Independent School
District or Bryan Independent School District.
PERFORMANCE-BASED FINANCIAL ASSISTANCE AND LAND
The following will be used as Guidelines for performance-based financial assistance:
ASSISTANCE
CATEGORY
CAPITAL INVESTMENT
$2,000,000 to $4,000,000
or
GROSS PAYROLL
$250,000 to $1,000,000
CAPITAL
INVESTMENT
$4,000,001 to
$8,000,000
or
GROSS PAYROLL
$1,000,001 to
$2,500,000
CAPITAL
INVESTMENT
$8,000,001+
or
GROSS PAYROLL
$2,500,001
Performance
Based
$15,000 to $40,000
$40,001 to $65,000
$65,001 to negotiable
Acres of Land
Up to three (3)
Up to five (5)
Negotiable
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EDC Guidelines, Page 7 06/01
OTHER COMMUNITY INCENTIVES
There can be other community incentives made available based on the nature, needs, quality
and magnitude of the prospect.
SMALL BUSINESS PROGRAM
The Board of Directors recommends adoption of a small business program for existing
companies that don’t meet the base requirements listed above.
To qualify for this program companies must meet the RVP’s Targeted Industries requirements
listed above and shall successfully complete the required due diligence process.
This temporary program shall run from January 1, 2003 through December 31, 2003.
This program will offer cash in-lieu of tax abatements for qualifying companies and the
maximum amount of relief offered will not exceed $15,000. Given the $15,000 maximum, the
RVP’s Executive Committee will approve or disapprove projects presented under this program.
The RVP Board of Directors has established a $75,000 annual cap for projects under this
category. Requests for funds above this level will be approved by the Board of Directors.
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NOTE: THIS DOCUMENT IS FOR GUIDELINE PURPOSES ONLY. THE CITIES AND OTHER ENTITIES
RESERVE THE RIGHT TO ANALYZE PROSPECTS ON A CASE-BY-CASE BASIS AND AUTHORIZE
INCENTIVES TO THE EXTENT ALLOWED BY LAW.
CITY OF BRYAN AND CITY OF COLLEGE STATION
ECONOMIC DEVELOPMENT GUIDELINES
June 24, 2004
SECTION II
ECONOMIC DEVELOPMENT PROGRAM GUIDELINES
FOR NON-INDUSTRIAL, NON-MANUFACTURING DEVELOPMENT
INTRODUCTION
I. RECIPIENTS:
Recipients of community incentives must be on the City of Bryan and City of College
Station Target List:
• Retail that:
-meets the Primary Community Incentive Guidelines thresholds, or
-fills leakage gaps; or
-is entertainment related; or
-fulfills specific development goals established by the City
• Tourism development
• Commercial/Specialized development
• Historical/Arts development
• Redevelopment
• Special district development
• RESIDENTIAL – RETIREES, YOUNG PROFESSIONALS, AND STUDENTS
• MIXED-USE DEVELOPMENT
• TRANSIT-ORIENTED DEVELOPMENT
II. PRIMARY INCENTIVES:
Primary Incentives may include:
• Public utility infrastructure installation or reimbursement for
• Public road and drainage infrastructure installation or reimbursement for; other
public improvements (ex: traffic signals, upgrade of sidewalks, enhanced
landscaping, etc)
• Waiver of municipal development fees and permits
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NOTE: THIS DOCUMENT IS FOR GUIDELINE PURPOSES ONLY. THE CITIES AND OTHER ENTITIES
RESERVE THE RIGHT TO ANALYZE PROSPECTS ON A CASE-BY-CASE BASIS AND AUTHORIZE
INCENTIVES TO THE EXTENT ALLOWED BY LAW.
• One-stop, expedited municipal permitting
• Over sizing infrastructure
• Other incentives tailored to specific needs may be available on a case-by-case basis
III. PERFORMANCE BASED COMMUNITY ASSISTANCE/INCENTIVES:
Performance Based Community Assistance/Incentives may include any of the following
incentives:
• Tax abatement
• Developed or raw land
• Reimbursement for specified costs (example: demolition costs)
• Public Improvement Districts (Chapter 372 LGC), Municipal Management Districts
(Chapter 375 LGC), Tax Increment Reinvestment Zones (Chapter 312 Tax Code),
and other special districts
See attached table which outlines Recipient Qualifications for Incentives and Primary
Community Incentives/Assistance that may be granted.
QUALIFYING STATEMENTS
QUALIFYING BUSINESSES
Community incentives may be available to qualifying businesses. A business may qualify for
incentives if the business creates new capital investment, gross payroll, sales tax, or is a
redevelopment of an existing commercial development. A business may also qualify for incentives
if it meets or exceeds established goals for special districts. Requests by existing local businesses
that qualify for incentives will be given special consideration.
Please see Primary Community Incentive Guidelines table.
PERFORMANCE AGREEMENTS
All recipients of community incentives will sign a performance agreement and any other contracts
required by the applicable taxing entities based on specific performance based criteria.
IMPACT ANALYSIS
An economic and fiscal impact analysis will be conducted for each applicant for community
incentives. The community pay-back period projected by the impact analysis will, in most
cases, be less than two (2) years, unless otherwise authorized by the respective City Council.
EXPIRATION OF INCENTIVE OFFER
The prospect must respond to the written proposal within 60 days from the date of receipt of the
proposal. The prospect may accept, reject or request changes to the proposal. The proposal will
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NOTE: THIS DOCUMENT IS FOR GUIDELINE PURPOSES ONLY. THE CITIES AND OTHER ENTITIES
RESERVE THE RIGHT TO ANALYZE PROSPECTS ON A CASE-BY-CASE BASIS AND AUTHORIZE
INCENTIVES TO THE EXTENT ALLOWED BY LAW.
become null and void if no written response is submitted within the specified time period. The
prospect may request an extension of time before the deadline.
DUE DILIGENCE & PROPOSAL PRESENTATION
In order to meet the due diligence requirement, the following information must be provided:
• Company information, prior projects, and company principal(s)
• Financial information or financial guarantee
• Fiscal and economic impact analysis (City)
• Contract description/copy, if applicable (real estate lease, purchase, build-to-suit,
banking and financial arrangements, etc.)
• Incentives Application
• Project summary document including: Project information, developer request and
proposed city incentives, policy objective, company contributions, applicable
attachments
• Corporate status
PROPOSAL PRESENTATION
No prospect report or proposal will be submitted to the City Council without being first reviewed by
the Bryan Business Council or College Station economic development organization/corporation, if
applicable. Proposals, impact analyses, and other materials related to the decision-making
process will be delivered to the appropriate individuals at least five days prior to the meeting at
which decisions are to be made regarding the proposal. A typical prospect presentation and
approval process will flow as follows:
College Station:
1. City of College Station staff, to...
2. College Station Economic Development Board/Corp., if applicable, to…
3. College Station City Council
Bryan:
1. City of Bryan Staff, to…
2. Bryan Business Council, if applicable, to…
3. Bryan City Council
APPROVAL AUTHORITY
Authority to approve projects for receipt of City community incentives will be vested as follows:
• Cost up to City Council authorized city manager expenditure limits - City
Manager
• Cost over City Council authorized city manager expenditure limits - The City
Council
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NOTE: THIS DOCUMENT IS FOR GUIDELINE PURPOSES ONLY. THE CITIES AND OTHER ENTITIES
RESERVE THE RIGHT TO ANALYZE PROSPECTS ON A CASE-BY-CASE BASIS AND AUTHORIZE
INCENTIVES TO THE EXTENT ALLOWED BY LAW.
The Bryan City Council or College Station City Council, as applicable, must approve all
transactions pertaining to land and tax abatement. The City Councils may receive advisory
recommendations from the Bryan Business Council or the College Station economic
development board/organization, as applicable.
The Bryan Business Council may expend its funds and provide incentives as determined by
the Board.
TRACKING
Compliance with Performance Agreement Provisions will be tracked as follows (if applicable):
CAPITAL INVESTMENT: Proof of capital investment may be required in one or all of the
following ways:
− Appraisal District certifications will be reviewed by the city staff.
Certification levels should be approximately 80% or greater of
projected capital investment; and/or
− Certification of capital investment by the company's Certified
Public Accountant; and/or
− Certification by project engineer and proof of payments for
construction, infrastructure, landscaping, etc.
ANNUAL PAYROLL: Texas Workforce Commission reports will be utilized by city staff to
determine employment compliance.
SALES TAX: Economic Development Agreements may include a provision
requiring recipients of incentives to provide an annual certification
of sales tax or such reports may be made available through the
State Comptroller's Office.
DEFAULT
Sufficient controls will be established in Economic Development Agreements to protect the City in
its investment. In event of default, the City will enforce its Economic Development Agreements.
Where feasible, incentives will not be paid until a Certificate of Occupancy has been issued.
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NOTE: THIS DOCUMENT IS FOR GUIDELINE PURPOSES ONLY. THE CITIES AND OTHER ENTITIES
RESERVE THE RIGHT TO ANALYZE PROSPECTS ON A CASE-BY-CASE BASIS AND AUTHORIZE
INCENTIVES TO THE EXTENT ALLOWED BY LAW.
PRIMARY COMMUNITY INCENTIVES GUIDELINES
The following will be used as Guidelines for incentives:
Threshold Other Incentives Primary
Incentives
Annual
Local Sales
Tax
Generation
OR
Capital
Investment
OR
Annual
Payroll
Reimburse-
ment for
Specified
Costs
Tax
Abatement
Schedule -
Maximum
Considered
Land See
Intro.-
Section 2
Redevelop-
ment
Projects
Only
$250,000
to
$1,000,000
$75,000
to
$250,000
Negotiable Considered N/A Tailored to
Project
$50,000
to
$150,000
$1,000,001
to
$2,000,000
$250,001
to
$1,000,000
Up to
$15,000
Considered N/A Tailored to
Project
$150,001
to
$300,000
$2,000,001
to
$3,500,000
$250,000
to
$1,000,000
$15,001 -
$40,000
Considered Considered Tailored to
Project
$300,001
to
$400,000
$3,500,001
to
$5,000,000
$1,000,001
to
$2,500,000
$40,001 -
$65,000
Considered Considered Tailored to
Project
Over
$400,000
Over
$5,000,001
Over
$2,500,000
Negotiable
Considered
Considered Tailored to
Project
NOTE: Requests for tax abatement will not be made to the Bryan Independent School
District or the College Station Independent School District.
NOTE: Financial assistance for projects located in special and overlay districts will be
considered on an individual basis with emphasis placed on District goals.
18
January 10, 2008
Consent Agenda Item 2b
Replacement of Residential Water Meters
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services.
Agenda Caption: Presentation, possible action, and discussion regarding adoption of a
resolution to award Contract 008-057 to Triton Technologies, Inc. in the amount of
$130,000 for the replacement of 4,000 Residential Water Meters.
Recommendation: Staff Recommends Council adopt this resolution.
Summary: On Dec 13, 2007 City Council approved the purchase of 4,000 water meters,
and this contract will provide the installation of those water meters. Many of the City’s
water meters have exceeded their service life, which causes them to register less water
consumption than actual, which results in lost revenue. The Water Services Department is
initiating a Meter Replacement Program to replace water meters on a seven-year cycle, to
minimize lost revenue. Financial projections, which include replacing the oldest water
meters first, show that this program will break even at the end of the second year, and at
the end of the seventh year will have generated approximately $5 million in additional
revenue at cost of just over $2 million.
If this contract is approved, customers will be notified when their water meter is replaced,
so they will understand if they see an increase in their billed water usage.
Budget & Financial Summary: Invitation to Bid 08-06 received three qualified bids, and
Triton is the low responsive, responsible bidder. Funds for this contract are available in the
Water Fund.
Attachments:
Resolution
Bid tabulation
19
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE INSTALLATION
OF RESIDENTIAL WATER METERS PROJECT AND AUTHORIZING THE
EXPENDITURE OF FUNDS.
WHEREAS, the City of College Station, Texas, solicited bids for the installation of 4,000
residential water meters; and
WHEREAS, the selection of Triton Technologies, Inc. is being recommended as the lowest
responsible bidder for the construction services related to the installation of 4,000 residential
water meters Project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby finds that Triton Technologies, Inc. is the
lowest responsible bidder.
PART 2: That the City Council hereby approves the contract with Triton
Technologies Inc. for $130,000.00 for the labor, materials and equipment
required for the installation of 4,000 residential water meters Project.
PART 3: That the funding for this Contract shall be as budgeted from the Water
Fund, in the amount of $130,000.00
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this tenth day of January, A.D. 2008.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
E-Signed by Angela M. DeLuca
VERIFY authenticity with ApproveIt
City Attorney
20
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21
January 10, 2008
Consent Agenda Item 2c
Amendment to Azteca Systems, Inc. License and Update and Support
Agreements
To: Glenn Brown, City Manager
From: Ben Roper, Information Technology Director
Agenda Caption: Presentation, possible action, and discussion regarding approval
of an amendment to the Update and Support Agreement and License Agreement with
Azteca Systems, Inc. approved by Council on December 9, 1999 which amends the
covered products.
Recommendation(s): Staff recommends approval.
Summary: This software (Cityworks) is a work order management system used in
Public Works and being implemented in the Water Services Department. These
amendments simply redefine the number of licenses we own and the number of
licenses covered under our annually paid support. Council approved the purchase of
additional Cityworks licenses at the November 19, 2007 meeting (Consent Item
2.c.). The update and support amendment states the new update and support fees
based on the additional licenses purchased.
Budget & Financial Summary: Funds for support of licenses owned prior to the
November 27, 2007 approved purchases, in the amount of $7,545, are included in
the Information Technology Department's operating budget. Additional funds, in the
amount of $16,335, will be requested through an SLA in the FY09 budget process.
Attachments:
Amendment to Update and Support Agreement with Azteca Systems, Inc.
Amendment to the License Agreement with Azteca Systems, Inc.
22
Azteca Systems, Inc.
1 1075 South State St.
Phone: (801) 523-275 1
FAX (801) 523-3734
Suite 24 Emai I: azteca@azteca.com
Sandy, Utah http://www.azteca.com
84070
AMENDMENT #2
CITYWORKS @SOFTWARE LICENSE AGREEMENT
Contract No. C113399
By accepting this order both parties agree to amend the Cityworks Software License Agreement Contract No. C113399
between the City of College Station, TX (Licensee) and Azteca Systems, Inc. dated 1/6/2000, which is incorporated
herein by reference, to include the below software licenses, which are hereby licensed under the same terms and
conditions.
Description of Licenses:
Cityworks Desktop and/or Anywhere - 8 Named Licenses (new)
(Total Desktop/Anvwhere Licenses - 2 1 Named)
Cityworks Storeroom - 2 Named Licenses
Initial
23
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective, valid, and binding
upon the parties as of the date below as executed by their duly authorized representatives.
Azteca Systems, Inc. CITY OF COLLEGE STATION
By: By:
Printed Name: t+rr s- kIri6bb Mayor
Title: C-E 0.
Date: 1 L-lb -437 Date:
ATTEST:
City Secretary
Date:
APPROVED:
City Manager
Date:
Date:
Chief Financial Officer
Date:
24
ACKNOWLEDGMENT
STATE OF u54 )1 )
COUNTY OF@ It
This instrument was acknowledged before, me on the 2q day of
2007, by ?~TY \r - HY IS-~O ~apacity as
Az+eca d~~ti.~; I~G. , a
corporation, on behalf of said corporatwh. --
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on the day of
, 2008, by RON SILVIA, in the capacity as Mayor of the City of College Station, a
Texas home-rule municipal corporation, on behalf of said corporation.
Notary Public in and for
The state of Texas
25
Azteca Systems. Inc.
11075 south state St.
Suite 24
Sandy, IJtah
84070
Ph. (801) 523-2751
FAX (801) 523-3734
Email: azteca@azteca.com
,J
Web: http://www.azteca.com
AMENDMENT #2
CITYWORKS ' UPDATE & SUPPORT AGREEMENT
Contract No. U113399
By accepting this order both parties agree to amend the Cityworks Update & Support Agreement Contract No.
U113399 between the City of College Station, TX (Licensee) and Azteca Systems, Inc. dated 1/6/2000,
which is incorporated herein by reference, to include the above update and support agreement. Azteca
Systems and the User have previously entered into an amended update and support agreement (Amendment
#I) with respect to use of cityworks' software, dated 1 1120/2006. User again desires to amend the
software Update & Support services from Azteca Systems Contract No. U 1 13399, with respect to such
Software, to delete subsections 8.2 through 8.6 of Section 8. IDENTIFICATION AND AMOUNTS and
replace with the following:
8. IDENTIFICATION AND AMOUNTS
8.2 User Agreement: Between Azteca Systems and the User dated:
(a) Effective Date of Amendment: 1 112 112007
Initial fILIZf
(b) Fee for Existing Update & Support period:
$4.7 15.00 (US)
(c) Renewal Fee for all licenses for successive Update & Support periods
starting 6/1/2008:
$21.050.00 (US)
Initial
Initial PJh
8.3 (a) Description of Covered Software:
Citvworks Desktop and/or Anvwhere - 8 named licenses (new as of 2007)
[Total Desktop/Anywhere Licenses - 2 1 Named)
CitVworks Storeroom - 2 Named Licenses 1nitial $& ~
To amend Section 1.4 "Covered Software" to include Section 8.3 (a) as noted above.
All other provisions of Contract No. U113399 will remain in full force and effect.
26
IN WITNESS WIEREOF, the parties hereto have executed this Agreement to be effective, valid, and binding upon
the parties as of the date below as executed by their duly authorized representatives.
Azteca Systems, Inc. CITY OF COLLEGE STATION
By: By:
PrintedName:- Ptkc 5. FIriAb~ll Mayor
Title: cF.D.
Date: 1- - 07 Date:
ATTEST:
City Secretary
Date:
APPROVED:
City Manager
Date:
-
City ~tt&ne~
Date:
Chief Financial Officer
Date:
27
ACKNOWLEDGMENT
STATE OF 'wd (l )
This instrument was acknowledged before me on the l@ day of
Qw3-rw' Y ,2007, by p*t~r (r ttrl~f0~ in @/her
capacity as of d--~?ba/ \SU~~W, \no. , a
h, C~~rporation, on behalf okaid corporatild. -
STATE OF TEXAS )
1 ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on the day of
, 2008, by RON SILVIA, in the capacity as Mayor of the City of College
Station, a Texas home-rule municipal corporation, on behalf of said corporation.
Notary Public in and for
The state of Texas
28
January 10, 2008
Consent Agenda Item 2d
Construction Contract #08-10 for New Lighting for the Youth Baseball Fields in
Southwood Athletic Park
To: Glenn Brown, City Manager
From: Eric Ploeger, Acting Director, Parks and Recreation Department
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
awarding the bid and approval of a construction contract (Contract Number 08-10) with
LiteCo Electric in the amount of $339,701, for the construction of new lighting for the six (6)
youth baseball fields at Southwood Athletic Complex.
Recommendation(s): Staff recommends approval of the resolution and award of the
construction contract with LiteCo Electric for the construction of new lighting for the six (6)
youth baseball fields in Southwood Athletic Park. One of the insurance requirements of the
City’s Construction Contract has not been met by this contractor. The requirement is that
the required proof of insurance state that the insurance company will notify the city of any
cancellation of the insurance within thirty (30) days of that occurrence. This particular
insurance company has chosen not to meet this standard. LiteCo has the required
insurance, but their insurance company has chosen not to meet the standard by stating that
they will notify the city within thirty (30) days in all cases, except non-payment.
LiteCo has successfully completed numerous athletic lighting projects for the city of College
Station over the last ten years. They have also been very competitive bidders on this type
of project. For these reasons, staff is recommending waiver of the notification requirement
and acceptance of the bid. Staff will also work to alleviate the difficulty in gaining
compliance with this requirement.
Summary: This item will construct new lighting systems for the six (6) youth baseball
fields in Southwood Athletic Park. The current lights have deteriorated over time and do not
meet the earlier standard that they once met. The current lighting was installed in the early
1980’s. The light intensity requirement for these fields has increased to a higher standard,
which the new lights will exceed. This is a safety issue that also will be addressed with the
new system. This includes the single alternate that includes a Sky Logix Control Panel that
will enable these lights to work with the Department’s remote control system.
The new system will include new poles, lights, and wiring. Staff will work with the
contractor and Little League to minimize the impact on league schedules.
Budget & Financial Summary: Three (3) sealed, competitive bids were received and
opened on November 26, 2007. The bid summary is attached. Funds are available and
budgeted in the FY 2008 Capital Projects fund, in the amount of $400,000.
Attachments:
1) New Lighting for Youth Baseball Fields in Southwood Athletic Park Resolution
2) New Lighting for Youth Baseball Fields Bid Summary
3) Southwood Athletic Park Location Map
29
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT, #08-10, FOR NEW LIGHTS FOR
THE YOUTH BASEBALL FIELDS IN SOUTHWOOD ATHLETIC PARK CONSTRUCTION
PROJECT, PROJECT NUMBER PK 0801, AND AUTHORIZING THE EXPENDITURE OF
FUNDS.
WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of new
lights for the Youth Baseball Fields in Southwood Athletic Park Construction Project; now
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby finds that LiteCo Electric, is the lowest responsible
bidder.
PART 2: That the City Council hereby approves the contract with LiteCo Electric, in the
amount of $339,701 for the labor, materials, and equipment required for the
Construction of New Lights for the Youth Baseball Fields in Southwood Athletic
Park Construction Project.
PART 3: That the funding for this contract shall be as budgeted from the Parks Capital
Improvement Projects Fund in the amount of $339,701.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this the 10th day of January 2008.
ATTEST: APPROVED:
CITY SECRETARY MAYOR
APPROVED:
E-Signed by Mary Ann Powell
VERIFY authenticity with ApproveIt
CITY ATTORNEY
30
City of College Station
Bid Tabulation
BID TAB FOR: Southwood Ball Field Lighting Renovation
DEPARTMENT: Parks and Recreation
BID: 08-10
Qty Unit
Meas. Description
Southwood Ball Field Lighting
1 Lot Base Bid - Southwood Ball Field Lighting
1 Lot Base Bid - Sky Logic Control System
Total Bid Price
Total Number of Calendar Days to Completion
Number of Addenda Acknowledged
Bid Bond
Bid Cetification Page
Staff Award Recommendation
$474,500.00
11/26/07
$339,701.00
Item
Total
$456,600.00
$7,260.00
$463,860.00
Item
Total
$6,300.00
$333,401.00
Y
Y
Bellville, TX
Y
Y
N/A
2
Y
Y
Liteco Electric, Inc. College Station Elec.
Bryan, TX
Bayer Electric Const.
Bryan, TX
Item
Total
$465,500.00
$9,000.00
150
2
90
2
Page 1 of 1
31
32
January 10, 2008
Consent Agenda Item 2e
Twin Oaks Landfill Cultural Resource Investigation and Curation Services
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding a
resolution approving consultant contract 08-090 with HDR Engineering, Inc. to
provide cultural resource investigation and curation services at the Twin Oaks Landfill
site, in an amount not to exceed $107,167.00.
Recommendation(s): Staff recommends approval of the resolution and award
of the consultant contract 08-090 to HDR Engineering, Inc. to provide cultural
resource investigation and curation services at the Twin Oaks Landfill site, in an
amount not to exceed $107,167.00.
Summary: This consultant contract is necessary to meet Texas Historical
Commission mitigation requirements for an archaeological site at the new landfill on
State Highway 30. The new landfill site will be constructed south of SH 30 and Alum
Creek in Grimes County, Texas. Because this site contains wetlands that will be
disturbed during construction, BVSWMA is required by the U.S. Army Corps of
Engineers to obtain a Clean Water Act, Section 404 Individual Permit. Permit
issuance requires the approval of several state and federal agencies, including the
Texas Historical Commission.
The Commission required that the landfill site undergo archeological testing before
permit approval. Testing revealed the presence of a site (41GM410) within the
landfill footprint that contained the remains of a one-room frame house that was
built in the 1870’s. Numerous artifacts were found at the site, and it is recommended
for inclusion in the National Register of Historic Places and as a State Archeological
Landmark.
BVSWMA must conduct a cultural resource investigation at the site and curate all
artifacts recovered before fill sector construction can begin. The investigation will
take approximately 45 days, and HDR Engineering will perform management and
coordination services as the prime contractor for technical archeological services to
be performed by AR Consultants, Inc., a subcontractor.
Copies of the Consultant Contract and the Archeological Testing Report of Site
41GM410 and 41GM412 Grimes County, Texas are available for review in the City
Secretary’s Office.
Budget & Financial Summary: Funding for this Project was not included in the
FY08 in the BVSWMA Capital Improvements Fund. A budget amendment at a future
date will be necessary to include the cost in the FY08 BVSWMA CIP Fund. As
BVSWMA is funded through an inter-local agreement, both the Cities of Bryan and
College Station are sharing the cost of this project.
Attachments:
1. Resolution
33
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS, SELECTING A LAND SURVEYOR CONTRACTOR,
APPROVING A CONSULTANT CONTRACT AND AUTHORIZING THE
EXPENDITURE OF FUNDS FOR CULTURAL RESOURCE INVESTIGATION
AND CURATION SERVICES FOR THE TWIN OAKS LANDFILL PROJECT.
WHEREAS, the City of College Station, Texas, desires to engage the services of a
Cultural Resource Investigator and Curator for the Twin Oaks Landfill Project; and
WHEREAS, the selection of HDR Engineering, Inc. is being recommended as the most
highly qualified provider of the Cultural Resource Investigation and Curation Services;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That the City Council hereby finds that HDR Engineering, Inc. is the most
highly qualified provider of the Cultural Resource Investigation and Curation
Services for the Twin Oaks Landfill Project on demonstrated competence and
qualifications.
PART 2: That the City Council hereby approves the contract with HDR Engineering,
Inc. for an amount not to exceed $107,167.00 for Cultural Resource
Investigation and Curation Services related to the Twin Oaks Landfill Project.
PART 3: That the funding for this project shall be as budgeted from the BVSWMA
Capital Improvement Project Funds in the amount of $107,167.00.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2008.
ATTEST: APPROVED:
City Secretary Mayor
APPROVED:
E-Signed by Carla A. Robinson
VERIFY authenticity with ApproveIt
City Attorney
34
January 10, 2008
Consent Agenda Item 2f
University Drive Pedestrian Improvements
Discovery Drive Extension
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding agreements
between the City, Texas A&M University and TxDOT addressing University Drive Pedestrian
Improvements and the extension of Discovery Drive.
Recommendation(s): Staff recommends authorizing that that TxDOT will design and
construct pedestrian improvements on University Drive and agreeing that the City will
construct an extension to Discovery Drive on the Texas A&M campus.
Summary: The Texas Department of Transportation has agreed to pay for the design and
construct Phase I of pedestrian improvements planned by the City on University Drive
between Wellborn Road and College Main. In exchange, the City will agree to construct an
extension to Discovery Drive north of University Drive to serve the new TIP facility at the
A&M Research Park where the City of College Station is a significant funding partner. This
arrangement allows TxDOT to fulfill a commitment by the State to make infrastructure
improvements at the A&M research park and it accomplishes the pedestrian improvements
in Northgate approved by the voters in 2003.
Budget & Financial Summary: The two projects have roughly the same value. The City’s
commitment to improvements will not exceed $2,000,000. A future budget adjustment will
be brought back to the City Council at a future meeting. The funds for the University Drive
Pedestrian Improvements were put together from several sources be moved to the
Discovery Drive Extension project as part of this future budget adjustment.
Attachments:
1. Pedestrian Improvements Map
2. Discovery Extension Location Map
3. Commitment Letter from TxDOT
35
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36
37
~!f Texas Department of Transportation
1300 N TEXAS AVE . BRYAN TX 77803-2760 . (979) 778-21 65
October 29, 2007
The Honorable Ben White
Mayor, City of College Station
P.O. Box 9960
College Station, Texas 77842
OCT 3 0 2007 /* F:'
UNIVERSITY DRIVE (FM 60) PEDESTRIAN IMPROVZMENT PROJECT PHASE 1
Dear Mayor White:
As your staff and mine have previously dscussed, I am committed to a construction project for the
rehabilitation of University Drive between FM 2154 (WeUborn Road) and Boyett Street. Th~s work
may consist of paving, drainage, sidewalks and other pedestrian elements, traffic signals, landscaping
and pavement marktngs and markers to achieve the ffist elements of the City's Univer4 Drive
Pedestrian Improvements Master Plan. The State has responsibility for the performance of architectural
and engineering services for hs construction project.
The Texas Department of Transportation (TxDOT) will develop engineering plans in accordance
with the State's Stanhrd Speczj'ications for Constmetion and Maintenance ofHighwa_s, Stnets and Bridges, and
the special specifications and special provisions related thereto. TxDOT d ensure that the plans
for and the construction of this project are in compliance with the Texas Accessibhty Standards
issued by the Texas Department of Licensing and Regulation, under the Architectural Barriers Act,
Article 9102, Texas Civil Statutes.
TxDOT d advertise for construction bids, issue bid proposals, receive and tabulate the bids and
award and admmister the contract for construction of the Project. In the event the low bid for the
Project exceeds the intended maximum construction cost of $2,000,000.00, the State reserves the
right to reject all bids, redesign the project to reduce the estimated construction cost, and re-let the
project. TxDOT's adrmnistration of the contract includes the responsibility for construction
enpeering and for issuance of any change orders, supplemental agreements, amendments, or
additional work orders, which may become necessary subsequent to the award of the construction
contract.
I appreciate the City of College Station's cooperation in the development of thls project. Please do
not hesitate to call me with any questions.
Sincerely,
mSwBy
6fym Urn Wood, P.E.
Bryan Alan Wood, P.E.
District Engineer
cc: Mr. Glenn Brown, City Manager, City of College Station
0
An Equal Opportunity Employer
38
January 10, 2008
Consent Agenda Item 2g
Renewal of Electric Annual Construction Contract
To: Glen Brown, City Manager
From: David Massey, Director of College Station Electric Utilities Department
Agenda Caption: Bid #07-19, Contract #07-046, Presentation, possible action and
discussion on the Renewal of Electric Annual Construction Contract with H&B Construction
for $1,070,893.65; and a resolution declaring intention to reimburse certain expenditures
with proceeds from debt.
Recommendation(s): Staff recommends renewal of the Annual Construction Contract
with H&B Construction in the amount of $1,070,893.65; and approval of the resolution
declaring intention to reimburse certain expenditures with proceeds from debt.
Summary: This contract was approved by Council in December of 2006 for supplemental
labor and equipment to construct the required electric distribution line extensions and
conversion and provide necessary maintenance of the City’s electric distribution system for
a 12 month period. This is the 1st renewal of this contract.
Budget & Financial Summary: The original amount of contract was for $1,019,898.71.
The renewal includes a 5% increase of the contract amount to $1,070,893.65 for increased
fuel cost and operating expenses. The current contract allows for renewals with an increase
in the contract amount of 5% by mutual agreement of both parties. Funds are budgeted for
electric capital system improvements and conversion in College Station Electric Utility
Capital Improvement Projects Fund.
Attachments:
1. Renewal Acceptance Letter
2. Renewal Increase Request
3. Resolution
NEW COVERSHEET FORMAT EXAMPLE 1
39
******************************************************************************
RENEWAL ACCEPTANCE
By signing herewith,I acknowledge and agree to renew Bid #07-19 (Contract #07-046),for
annual electrical distribution labor in accordance with all terms and conditions previously agreed
to and accepted including a proposed 5%across the board increase due to increased material and
delivery costs for fuel.
I understand this renewal term will be for a one year period beginning January 24th,2008 through
January 23rd,2009 and with the 5%(five percent)increase,the new total amount ofthe contract
is $1,070,893.65 (One Million Seventy Thousand Eight Hundred Ninety Three and 65/100
Dollars).
H &B CONSTRUCTION
CITY OF COLLEGE STATION
Mayor DATE
ATTEST:
Connie Hooks,City Secretary DATE
APPROVED:
DATE
//-27-0-;DATE
Chief Financial Officer DATE
40
STATE OF~
COUNTYOF~
This instrument was acknowledged on the ~It\A day of~,2007,
by .r'in his/her capacity as YV\IA~aa ~/'\CA ()(lAw[of
~~~\(tAcl1 oYl.Ltrl_,aT<v..US
CORPORATE ACKNOWLEDGMENT
Corporation,on behalf of said corporation.
""'..~~!~;;;"(,TIFFANY R.GREEN!Ii"'~''.~(,N Pi.'.E otary ublic,State of Texas
I\.}..,~§My Commission Expires-",:t;i;\~'.$'March 07 2 0 10
..,."..,,\\:I
STATE OF TEXAS
COUNTY OF BRAZOS
ACKNOWLEDGMENT
This instrument was acknowledged on the day of ,2007,
by ,in his capacity as Mayor of the City of College Station,a Texas
home-rule municipality,on behalf of said municipality.
Notary Public in and for the
State of Texas
******************************************************************************
41
H&B CONSTRUCTION,LTD.
ELECTRICAL CONTRACTORS
po.BOX 30
MONTGOMERY,TEXAS 77356
(936)597-4779
(936)597-4772 Fax
handbconst@aol.com
November 14,2007
ATTN:Alan Degelman C.P.M
Buyer -City of College Station
PO Box 9960
College Station,TX 77842
RE:Renewal Bid #07-19 Contract #07-046
Dear Alan,
H&B Construction,Ltd.Would like to renew our agreement for the next term as outlined in the original
contract.We would also like to exercise the option,outlined in the contract,to increase the contract
amount for the additional 5%as stated in the terms of renewal in the contract.Due to the rising cost of fuel
and raw goods necessary for our operation,we feel that the increase is necessary to keep up.We appreciate
the opportunity to extend our relationship with the City of College Station and look forward to serving you
in the same capacity that we have in the past.
If there is anything else that you need from us,feel free to contact me at (936)597-4779.
William L.Hendrix,II
Managing Partner,H&B Construction,Ltd.
42
43
44
45
January 10, 2008
Consent Agenda Item 2h
Semi-Annual Electrical Wire and Cable
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on a bid award for the semi-annual purchase
of electrical wire and cable maintained in inventory as follows: HD Supply for $56,180.00; Stuart C. Irby for
$37,200.00; Techline for $348,230.00; American Wire Group for $121,320.00; Texas Electric Cooperative for
$1,440.00; Utilicor for $640.00 and ICC Corp for $37,950.00. Total estimated semi-annual expenditure is
$602,960.00. Bid #08-13.
Recommendation(s): Recommend award for lines 1 through 4 based on “Best Value” criteria and
recommending award to the lowest responsible bidder meeting specifications for lines 5 through 29 as follows,
with semi-annual estimated expenditures totaling $602,960.00.
I. HD Supply $56,180.00
II. Stuart C. Irby $37,200.00
III. Techline $348,230.00
IV. American Wire Group $121,320.00
V. Texas Electric Cooperative $1,440.00
VI. Utilicor $640.00
VII. ICC Corp $37,950.00
TOTAL $602,960.00
Summary: Lines 1 through 4 are recommended for award based on “Best Value” to the City. Page 3 of the
Bid Document Specifications under Award of Contract states “Contract may be awarded to the bidder who
provides goods or services at the best value for the City”. In determining best value, the City, in specific, is
referencing: item c-the reputation of the bidder; item d-the quality of the bidder’s goods or services and item f-
the bidders past relationship with the City. Techline is being chosen as best value over American Wire Group and
ICC Corp. American Wire Group and ICC Corp. have never done business with the City and the wire
manufacturer that they are bidding for lines 1-4 has never been used by the City. References that were received
revealed only the Marine and Industrial Industry use of these wires. No Municipality could be reached to discuss
longetivity of wire and failure rates. The estimated cost to replace a wire failure for 1000’ of 1/0 underground
primary is approximately $12,170 (see attached worksheet). For these reasons, the recommendation is to go with
a vendor that the City is familiar with and has purchased their wire manufacturers in the past. All other lines (5
through 29) will be awarded to the lowest responsible bidder meeting specifications.
These purchases will be made as needed during the term of the agreement. The electrical wire and cable are
maintained in Electrical Inventory in an inventory account and expensed as necessary during the agreement
period. The purchasing agreement period shall be for six-months with the option to renew for two additional six-
month terms. Due to current market volatility, it is in the City’s best interest to enter into a six month agreement.
Budget & Financial Summary: Ten (10) sealed, competitive bids were received and opened on
November 30, 2007. One bid could not be considered due to proposed price escalations that were included.
Funds are budgeted and available in the Electrical Fund. Various projects may be expensed as supplies are pulled
from inventory and issued.
Attachments: Bid Tabulation #08-13
Failed Wire Replacement Worksheet
46
City of College Station
Bid Tabulation
SEMI-ANNUAL BID FOR Electrical Wire/Cable
DEPARTMENT:Public Utilities / Electrical
BID: #08-13
Stuart C. Irby Global Cable Techline American Wire Group Texas Electric Coop UtiliCor Wesco ICC Corp.
Kerrville, TX Austin, TX Austin, Tx Hallandale FL Georgetown, TX Dallas, TX San Antonio, TX New Jersey
Mike Abel Scott Worm Bob Dorfman Roy Marshman Angela Thompson Mark Davis Yang Kim
Item Est. Ann.Unit Unit Item Unit Item Unit Item Unit Item Unit Item Unit Item Unit Item Unit Item Unit Item Unit Item
No.Quan.Meas Description Price Total Price Total Price Total Price Total Price Total Price Total Price Total Price Total Price Total Price Total
1 100,000 FT URD Cable, 1/0 AWG 2.3900 239,000.00 2.2800 228,000.00 2.2400 224,000.00 N/B 2.12 212,000.00 2.2000 220,000.00 N/B 2.22 222,000.00 2.4300 243,000.00 1.9600 196,000.00
2 2,500 FT URD 4/0 AWG 3.8900 9,725.00 2.5000 6,250.00 2.5100 6,275.00 N/B 2.23 5,575.00 2.2900 5,725.00 N/B 3.24 8,100.00 2.7300 6,825.00 2.1500 5,375.00
3 2,500 FT URD 500 MCM AL 4.5800 11,450.00 5.0800 12,700.00 4.7100 11,775.00 N/B 4.39 10,975.00 4.1800 10,450.00 N/B 6.02 15,050.00 N/B 4.1000 10,250.00
4 15,000 FT URD 1000 MCM AL 8.2100 123,150.00 8.7700 131,550.00 7.9700 119,550.00 N/B 7.90 118,500.00 7.4400 111,600.00 N/B 9.92 148,800.00 8.6700 130,050.00 7.0300 105,450.00
5 20,000 FT URD 1/0 AWG 1.0900 21,800.00 0.9100 18,200.00 1.0000 20,000.00 N/B 0.95 19,000.00 0.8100 16,200.00 1.05 21,000.00 N/B 1.0300 20,600.00 1.0100 20,200.00
6 53,000 FT URD 2/0 AWG 1.2300 65,190.00 1.0600 56,180.00 1.2900 68,370.00 N/B 1.09 57,770.00 1.0630 56,339.00 1.33 70,490.00 N/B 1.2300 65,190.00 1.1500 60,950.00
7 10,000 FT URD 4/0 AWG 1.6600 16,600.00 1.4600 14,600.00 1.7300 17,300.00 N/B 1.47 14,700.00 1.4000 14,000.00 1.78 17,800.00 N/B 1.6300 16,300.00 1.6200 16,200.00
8 15,000 FT URD 350 MCM AL No Bid 1.1100 16,650.00 1.1300 16,950.00 N/B 1.01 15,150.00 1.1800 17,700.00 0.90 13,500.00 N/B 1.7300 25,950.00 0.7900 11,850.00
9 15,000 FT URD 500 MCM AL No Bid 1.3900 20,850.00 1.2400 18,600.00 N/B 1.37 20,550.00 1.6700 25,050.00 N/B N/B 1.8700 28,050.00 1.0600 15,900.00
10 8,000 FT OH Duplex, #6 0.2700 2,160.00 0.2500 2,000.00 0.2600 2,080.00 0.3100 2,480.00 0.22 1,760.00 0.2000 1,600.00 0.18 1,440.00 N/B 0.2500 2,000.00 0.2100 1,680.00
11 10,000 FT OH Triplex, #6 0.3900 3,900.00 0.3500 3,500.00 0.3800 3,800.00 0.4300 4,300.00 0.40 4,000.00 0.3000 3,000.00 0.29 2,900.00 0.3200 3,200.00 0.4300 4,300.00 0.2300 2,300.00
12 5,000 FT OH Triplex, #2 0.6400 3,200.00 0.5800 2,900.00 0.7100 3,550.00 N/B 0.56 2,800.00 0.4900 2,450.00 0.62 3,100.00 0.5200 2,600.00 0.6300 3,150.00 0.5500 2,750.00
13 4,000 FT OH Triplex, 1/0 0.9200 3,680.00 0.8600 3,440.00 1.0300 4,120.00 1.1000 4,400.00 0.86 3,440.00 0.7700 3,080.00 0.88 3,520.00 0.8200 3,280.00 0.8900 3,560.00 0.6200 2,480.00
14 1,000 FT OH Triplex, 2/0 1.1400 1,140.00 1.0900 1,090.00 1.1400 1,140.00 1.3500 1,350.00 1.16 1,160.00 1.1200 1,120.00 N/B 1.0600 1,060.00 1.1300 1,130.00 0.7900 790.00
15 1,000 FT OH Triplex, 4/0 1.6100 1,610.00 1.5800 1,580.00 1.6400 1,640.00 1.9400 1,940.00 1.55 1,550.00 1.6500 1,650.00 N/B 1.5400 1,540.00 1.6300 1,630.00 1.2300 1,230.00
16 1,000 FT OH Quadruplex, #2 No Bid 0.8200 820.00 0.9100 910.00 N/B 0.81 810.00 0.9000 900.00 0.81 810.00 0.6400 640.00 0.9700 970.00 0.7400 740.00
17 1,000 FT OH Quadruplex, 1/0 1.4600 1,460.00 1.3900 1,390.00 1.5000 1,500.00 N/B 1.18 1,180.00 1.5200 1,520.00 N/B 1.4700 1,470.00 1.5300 1,530.00 1.2200 1,220.00
18 1,000 FT OH Quadruplex, 2/0 No Bid 1.4800 1,480.00 1.7500 1,750.00 N/B 1.67 1,670.00 1.8100 1,810.00 N/B 1.5700 1,570.00 1.8300 1,830.00 1.4100 1,410.00
19 1,000 FT OH Quadruplex, 4/0 2.3900 2,390.00 2.1900 2,190.00 2.4600 2,460.00 N/B 2.29 2,290.00 2.5000 2,500.00 N/B 2.1200 2,120.00 2.4300 2,430.00 1.9900 1,990.00
20 80,000 FT 477 MCM, AAC No Bid 0.9900 79,200.00 0.8900 71,200.00 0.9500 76,000.00 0.80 64,000.00 0.7800 62,400.00 N/B 0.8400 67,200.00 N/B 0.8200 65,600.00
21 20,000 FT 1/0 AWG, AAC 0.2500 5,000.00 0.2600 5,200.00 0.2500 5,000.00 0.2500 5,000.00 0.24 4,800.00 0.2000 4,000.00 3.00 60,000.00 0.2400 4,800.00 N/B 0.2200 4,400.00
22 10,000 FT #2 ACSR 0.18000 1,800.00 0.2000 2,000.00 0.1600 1,600.00 0.1800 1,800.00 0.17 1,700.00 0.1500 1,500.00 2.15 21,500.00 0.1800 1,800.00 N/B 0.1700 1,700.00
23 15,000 FT #12 cu THWN Blk N/B 0.1400 2,100.00 0.1100 1,650.00 N/B 0.10 1,500.00 0.0990 1,485.00 0.14 2,100.00 0.1600 2,400.00 N/B N/B N/B
24 15,000 FT #12 cu THWN Wht N/B 0.1400 2,100.00 0.1100 1,650.00 N/B 0.10 1,500.00 0.0990 1,485.00 0.14 2,100.00 0.1600 2,400.00 N/B N/B N/B
25 15,000 FT #6 cu THWN Blk N/B 0.4700 7,050.00 0.4500 6,750.00 N/B 0.42 6,300.00 0.3900 5,850.00 0.41 6,150.00 0.5600 8,400.00 N/B N/B N/B
26 15,000 FT #6 cu THWN Wht N/B 0.4700 7,050.00 0.4500 6,750.00 N/B 0.42 6,300.00 0.3900 5,850.00 0.41 6,150.00 0.5600 8,400.00 N/B N/B N/B
27 20,000 FT #2 cu THWN Blk N/B 1.0600 21,200.00 0.9300 18,600.00 N/B 1.05 21,000.00 0.9700 19,400.00 N/B 1.3200 26,400.00 N/B N/B N/B
28 20,000 FT #2 cu THWN Wht N/B 1.0600 21,200.00 0.9300 18,600.00 N/B 1.05 21,000.00 0.9700 19,400.00 N/B 1.3200 26,400.00 N/B N/B N/B
29 5,000 FT #2 cu 7 Stranded N/B 1.3600 6,800.00 1.3000 6,500.00 1.0400 5,200.00 1.53 7,650.00 1.2200 6,100.00 1.77 8,850.00 N/B N/B N/B N/B
Grand Total Bid $$513,255.00 $679,270.00 $664,070.00 $102,470.00 $630,630.00 $624,164.00 $241,410.00 $559,630.00 $558,495.00 $530,465.00
Award Total to Vendor $$56,180.00 $37,200.00 $348,230.00 $121,320.00 $1,440.00 $640.00 $37,950.00
Total Award Recommendation $$602,960.00
N/A
4 to 10 Weeks 1 to 4 Weeks N/A N/A 4 to 8 Weeks Stock Stock to 10 Weeks N/A 12 Weeks
Y Y Y Y Y Y Y Y Y
N N N 1% - Net 10 Days 1% 10 Days Net 30 N N N 1% - Net 10 Days
Y Y Y Y Y Y Y Y
Deviations/Conditions Y - Escalations N N N N N N N
Lowest Approved Bid
Quoted with Escalations or not firm - Cannot be Considered
30-Nov-07
Awarded based on best vaule criteria
6 to 8 weeks
Y
N
Y
N
Promt Payment Discount
Jason Leake
General Ca., Nexans & Alan N/A
K B S Electrical
Bryan, TX
Jimmy Huggins
HD/Hughes Supply
Prysmian & Alcan Kerite, Hascelik
Addendum Acknowledged
Calendar Days for Shipment
Certification of Bid
Okanite & Southwire Republic, Nehring, CMEManufacturerSynergy and Nexans
Y
N
GaonSynergy, CME, Procables, Rep.
Page 1 of 1 47
Estimate to replace 1000 ft run of 3 phase 1/0 primary conductor that failed.
LABOR
$1800.00 Remove old conductor
$2250.00 Install new conductor
$ 312.00 Remove old eblows
$ 390.00 Install new elbows
$4752.00 Total
MATERIALS
$5880.00 3000 - 1/0 Primary Conductor (ICC wire pirce from bid)
$ 132.00 6 – 1/0 Elbows
$ 43.80 6 – Cold Shrinks
$ 10.32 6 - 1/0 H-taps
$6066.12 Total
$ 424.63 7% material handling
$6490.72 Total
$4752.00 Labor
$6490.72 Materials
$11,242.75
$ 927.53 8.25% Adminstative and Engineering Overheads
$12,170.28 Grand Totals
48
January 10, 2008
Consent Agenda Item 2i
Southwest Parkway Culvert Replacement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding approval of a
resolution approving a standard construction contract with Brazos Valley Services, to
replace the collapsed culvert on Southwest Parkway between Hondo and Shadowwood Drive
in the amount of $56,273.00
Recommendation(s): Staff recommends that Council approve the resolution approving
the construction contract with Brazos Valley Services and approve the expenditure to be
made to repair the collapsed culvert on Southwest Parkway between Hondo and
Shadowwood.
Summary: A section of the culvert pipe under Southwest Parkway between Hondo and
Shadowwood deteriorated and collapsed resulting in a sink hole in the pavement of the
street. A temporary patch was made with a steel plate to allow for safe travel.
Technical specifications, plans and bid documents were prepared. Four (4) bids – Bid 08-04
were received on November 13, 2007 and Brazos Valley Services submitted the lowest bid.
Budget & Financial Summary: The $56,273.00 is provided in Fund 912 – Drainage,
Project SD0802.
Attachments:
1. Resolution
2. Location Map
3. Bid Tabulation
49
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE SOUTHWEST
PARKWAY CULVERT REPLACEMENT – SD0802 PROJECT AND AUTHORIZING
THE EXPENDITURE OF FUNDS.
WHEREAS, the City of College Station, Texas, solicited bids for the construction phase of the
Southwest Parkway Culvert Replacement – SD0802 Project; and
WHEREAS, the selection of Brazos Valley Services is being recommended as the lowest
responsible bidder for the construction services related to Southwest Parkway Culvert
Replacement – SD0802; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby finds that Brazos Valley Services is the
lowest responsible bidder.
PART 2: That the City Council hereby approves the contract with Brazos Valley
Services for $56,273.00 for the labor, materials and equipment required
for the improvements related the Southwest Parkway Culvert Replacement
– SD0802 Project.
PART 3: That the funding for this Contract shall be as budgeted from the 912-
Drainage – SD0802 Fund, Drainage Division, in the amount of
$56,273.00.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2007.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
E-Signed by Angela M. DeLuca
VERIFY authenticity with ApproveIt
City Attorney
50
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52
January 10, 2008
Consent Agenda Item 2j
Change Order for the Arrington Road-Decatur Drive Roadway Extension Project
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding a change order
in the amount of $76,145.00 to the construction contract (Contract No. 07-185) with Knife
River, Inc. called Arrington Road-Decatur Drive Roadway Extension Project.
Recommendation(s): Staff recommends the approval of the change order in the amount
of $76,145.00
Summary: This Change Order has four items.
Item No. A1: The engineering design consultant (Walter P. Moore out of Houston)
did not include the north and south bridge approach slab as one of the Bid items. Approach
slabs are required on bridges now. The cost for this item is $69,160.00.
Item No. B1: The engineering design consultant (Walter P. Moore) showed a 12”
PVC encasement pipe for a water line that will not be constructed. The encasement should
have been taken off the drawings and not have been part of the bid items. This was a
mistake on the part of the engineering design consultant. The construction contractor
(Knife River) is not going to construct this encasement and therefore $9,675.00 will be
taken off the Bid price.
Item No. C1: As part of the City design criteria, we require any sewer pipe or
waterline under a City street to be encased by a steel pipe. The Engineering design
consultant (Walter P. Moore) did not include an encasement pipe for the sewer line under
the round-a-bout. This item is required on all sewer lines under City streets and will cost
$16,660. The encasement will now be part of contract.
Item No. D1: The developer requested a left turn lane into his new subdivision
southeast of the existing dead end of Decatur Drive. The developer will pay Knife River to
construct a left turn lane in the proposed Decatur Drive center island. The purpose of
putting this in the change order was to insure the contractor would construct the turn lane
and at no cost to the city. This left turn lane construction will be inspected by the City.
Budget & Financial Summary: A request for capital improvement project budget
transfer form has been signed and completed. The current budget for this project is
$4,110,000.00. Two change orders have been submitted in the amount of $84,145.
Approximately $73,000 is available in the balance of the project. This transfer will cover
the additional that is needed for the change order and will provide funds for the anticipated
additional that will be needed to cover the City project manager’s overhead costs (salary
and benefits, etc.)
Attachments:
1. Change Order No. 2
2. Location Map
53
54
55
10 January 2008
Regular Agenda Item 1
Annexation Update including fiscal impact analysis and Ordinance
Establishing Annexation Public Hearing Dates and Authorizing Preparation
of Annexation Service Plan
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the status
of the annexation process and presentation, possible action, and discussion
regarding an ordinance directing staff to prepare a service plan and setting out public
hearing dates and times for areas identified for annexation under the exempt status.
Recommendation: Staff recommends approval of the ordinance as presented.
Summary:
Annexation Update
The purpose of this item is to provide Council with a status report on the exempt
annexation process and present a revised annexation Fiscal Impact Analysis (FIA). In
February of 2007, Staff presented a FIA for the proposed annexation of five areas
totaling 6,749 acres. Since that time, annexation development agreements were
offered to 58 owners of property within the targeted annexation areas. Over 3,400
acres of the original 6,749 acres have been secured via annexation development
agreements.
Staff also added another area (annexation area 6) to the exempt annexation
package at the request of the developer in order to receive City sewer service. A
revised FIA (reflecting the area lost to development agreements and added due to
annexation area 6) has been created and will be presented at the workshop. Overall,
the revised FIA indicates that upon build-out the proposed annexation will result in
annual revenues of $1,037,992.
Annexation Ordinance
As required by Chapter 43 of the Texas Local Government Code, this ordinance
directs Staff to prepare a service plan for areas identified for annexation. The service
plan will contain the details related to the provision of specific municipal services to
each area identified for annexation and must be complete and available for public
inspection prior to the annexation public hearings.
The ordinance also establishes dates and times for the two required annexation
public hearings. The dates and times are as follows:
• Thursday (24 January 2008) at 7:00 p.m. in the City Hall Council Chambers
• Tuesday (29 January 2008) at 7:00 p.m. in the City Hall Council Chambers
Budget & Financial Summary: See attached Fiscal Impact Analysis.
56
Coversheet – Pg. 2
Attachments:
1. Proposed Annexation Timeline
2. Fiscal Impact Analysis Summary
3. Revised Fiscal Impact Analysis
4. FIA Methodology
5. Ordinance (Note: Exhibit “G”, Metes and bounds description of each area, is
available in the City Secretary’s Office)
6. Annexation Areas Map
57
2008 Exempt Annexation Process
Proposed Timeline
Ordinance directing preparation of Service Plan and establishing Public 43.065
Hearing dates (10 January 2008)
È
Prepare Service Plan, prior to publication of Notice for Public
Hearings (Service Plan must be available for public 43.056j
inspection at Public Hearings)
È
Notice for Public Hearings
1. Publish notice in newspaper 20th day (9 January 2008) to 43.063(c)
10th day (14 January 2008) before hearings – will publish one
notice for both hearings on 10 January 2008.
2. Post on website 20th day to 10th day before (same as above); 43.063(c)
3. Provide written notice before 30 days prior to (no later than
23 December 2007) date of 1st hearing to:
a. Each property owner 43.062
b. Each public entity
c. Each private entity that provides service to area(s)
d. CSISD
e. Certified Mail Notice to railroads serving areas
È
1st Public Hearing – 24 January 2008 (Regular Council Meeting) 43.063a
2nd Public Hearing – 29 January 2008 (Special Council Meeting)
(Both hearings shall be conducted no sooner than 20 days or later
than 40 days before Council considers annexation Ordinance)
È
Council may approve annexation ordinance at their regular meeting on 28 February 2008
58
2008 Annexation – Exempt Areas
Summary of Fiscal Impact Analysis by Area
Area 1
Costs $415,975
Property Tax Revenues $106,000
Utility/Misc. Revenues $141,300
Sales Tax Revenues $84,000
Total $(84,675)
Area 2
Costs $177,626
Property Tax Revenues $66,000
Utility/Misc. Revenues $56,900
Sales Tax Revenues $6,900
Total $(47,826)
Area 3
Costs $1,720,145
Property Tax Revenues $589,000
Utility/Misc. Revenues $554,200
Sales Tax Revenue $383,100
Total $(193,845)
Area 4
Costs $3,794,800
Property Tax Revenues $962,000
Utility/Misc. Revenues $839,500
Sales Tax Revenue $760,700
Total $(907,540)
Area 5
Costs $738,343
Property Tax Revenues $1,989,000
Utility/Misc. Revenues $816,900
Sales Tax Revenue $238,800
Total $2,306,357
Area 6
Costs $415,079
Property Tax Revenues $155,000
Utility/Misc. Revenues $133,200
Sales Tax Revenue $92,400
Total $(34,479)
59
Summary of Revenues
at Full Build-out
Property Tax Revenue – Area 1 $106,000
Property Tax Revenue – Area 2 $66,000
Property Tax Revenue – Area 3 $589,000
Property Tax Revenue – Area 4 $962,000
Property Tax Revenue – Area 5 $1,989,000
Property Tax Revenue – Area 6 $155,000
Total Property Tax Revenues $3,867,000
Utility/Misc. Revenues – Area 1 $141,300
Utility/Misc. Revenues – Area 2 $56,900
Utility/Misc. Revenues – Area 3 $554,200
Utility/Misc. Revenues – Area 4 $839,500
Utility/Misc. Revenues – Area 5 $816,900
Utility/Misc. Revenues – Area 6 $133,200
Total Utility/Misc. Revenues $2,542,000
Sales Tax Revenues – Area 1 $84,000
Sales Tax Revenues – Area 2 $6,900
Sales Tax Revenues – Area 3 $383,100
Sales Tax Revenues – Area 4 $760,700
Sales Tax Revenues – Area 5 $238,800
Sales Tax Revenues – Area 6 $92,400
Total Sales Tax Revenues $1,565,900
Total Revenues (all areas) $7,974,900
Total Costs (all areas) $6,936,908
Total Annual Fiscal Impact $1,037,992
60
Area 1 Revenue and Expenditure Comparison
Revenues
Residential O&M Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.1910 - -$
Single Family High 100,000 0.1910 - -
Single Family Medium 173,135 0.1910 140 46,000
Single Family Low 152,000 0.1910 - -
PDD 135,000 0.1910 - -
Total Residential Operations & Maintenance 140 46,000$
Commercial O&M Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.1910 - -$
Office 1,537,402 0.1910 - -
Retail Regional 1,914,198 0.1910 - -
Retail Neighborhood 1,537,402 0.1910 - -
Total Commercial Operations & Maintenance - -$
Residential Debt Service Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.2484 - -$
Single Family High 100,000 0.2484 - -
Single Family Medium 173,135 0.2484 140 60,000
Single Family Low 152,000 0.2484 - -
PDD 135,000 0.2484 - -
Total Residential Debt Service 140 60,000$
Commercial Debt Service Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.2484 - -$
Office 1,537,402 0.2484 - -
Retail Regional 1,914,198 0.2484 - -
Retail Neighborhood 1,537,402 0.2484 - -
Total Commercial Debt Service - -$
Total Property Tax 106,000$
Residential Utilities Sales Tax Avg Bill Tax Rate Months # of Units Total
Electric 85$ 0.015 12 140 2,200$
Sanitation 14 0.015 12 140 400
Gas 20 0.015 12 140 300
Phone/Internet 35 0.015 12 140 700
Cable/Satellite 50 0.015 12 140 1,000
Total 205$ 4,600$
Commercial Utilities Sales Tax Avg Bill Tax Rate Months # of Units Total
Small Commercial Electric 200$ 0.015 12 - -$
Medium Commercial Electric 4,100 0.015 12 - -
Large Commercial Electric 18,700 0.015 12 -
Sanitation 56 0.015 12 - -
Gas - 0.015 12 - -
Phone/Internet 50 0.015 12 - -
Cable/Satellite - 0.015 12 - -
Total 23,106$ -$
Retail Sales Tax Spending Tax Rate Residents *Total
Resident Spending per Capita 12,700$ 0.015 417 79,400$
Total 12,700$ 79,400$
* Estimated new residents after full build out
Total Sales Tax 84,000$
61
Area 1 Revenue and Expenditure Comparison
Residential Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas 20$ 0.040 12 140 700$
Phone - 1.940 12 140 2,600
Cable 50 0.045 12 140 3,000
Total 70$ 6,300$
Commercial Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas -$ 0.040 12 - -$
Phone - 3.820 12 - -
Cable - 0.045 12 - -
Total -$ -$
Total Franchise Fees 6,300$
Water Charges Avg Bill Months # of Units Total
Residential Water Charges 30$ 12 140 50,000$
Commercial Water Charges 40 12 - -
Total Water Charges 50,000$
Wastewater Charges Avg Bill Months # of Units Total
Residential Wastewater Charges 36$ 12 140 61,000$
Small Commercial Wastewater Charges 50 12 - -
Medium Commercial Wastewater Charges 300 12 - -
Large Commercial Wastewater Charges 460 12 - -
Total Wastewater Charges 61,000$
Sanitation Charges Avg Bill Months # of Units Total
Residential Sanitation Charges 14$ 12 140 24,000$
Commercial Sanitation Charges 56 12 - -
Total Sanitation Charges 24,000$
Total Estimated Revenues 331,300$
Expenditures
Total Cost to Public EEs O&M Capital Total
Fiscal Services 0.21 15,948$ 96$ 16,044$
General Government 0.80 78,097 859 78,956
Police 0.79 59,624 2,802 62,426
Fire 0.56 44,953 1,304 46,257
Streets & Drainage 0.20 22,243 30,273 52,516
Sewer 0.22 20,390 20,819 41,209
Sanitation 0.18 25,359 - 25,359
Water 0.14 20,016 12,170 32,186
Utility Billing 0.14 9,874 109 9,983
Parks 0.59 39,688 11,351 51,039
Total Estimated Expenditures 3.83 336,192$ 79,783$ 415,975$
Over/(Under)(84,675)$
62
Area 2 Revenue and Expenditure Comparison
Revenues
Residential O&M Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.1910 -$
Single Family High 100,000 0.1910 -
Single Family Medium 173,135 0.1910 87 29,000
Single Family Low 152,000 0.1910 -
PDD 135,000 0.1910 -
Total Residential Operations & Maintenance 87 29,000$
Commercial O&M Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.1910 -$
Office 1,537,402 0.1910 -
Retail Regional 1,914,198 0.1910 -
Retail Neighborhood 1,537,402 0.1910 -
Total Commercial Operations & Maintenance - -$
Residential Debt Service Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.2484 -$
Single Family High 100,000 0.2484 -
Single Family Medium 173,135 0.2484 87 37,000
Single Family Low 152,000 0.2484 -
PDD 135,000 0.2484 -
Total Residential Debt Service 87 37,000$
Commercial Debt Service Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.2484 -$
Office 1,537,402 0.2484 -
Retail Regional 1,914,198 0.2484 -
Retail Neighborhood 1,537,402 0.2484 -
Total Commercial Debt Service - -$
Total Property Tax 66,000$
Residential Sales Tax Avg Bill Tax Rate Months # of Units Total
Electric 85$ 0.015 12 87 1,300$
Sanitation 14 0.015 12 87 200
Gas 20 0.015 12 87 200
Phone/Internet 35 0.015 12 87 400
Cable/Satellite 50 0.015 12 87 600
Total 205$ 2,700$
Commercial Sales Tax Avg Bill Tax Rate Months # of Units Total
Small Commercial Electric 200$ 0.015 12 - -$
Medium Commercial Electric 4,100 0.015 12 - -
Large Commercial Electric 18,700 0.015 12 - -
Sanitation 56 0.150 12 - -
Gas - 0.015 12 - -
Phone/Internet 50 0.015 12 - -
Cable/Satellite - 0.015 12 - -
Total 23,106$ -$
Retail Sales Tax Spending Tax Rate Residents *Total
Resident Spending per Capita 12,700$ 0.015 22 4,200$
Total 12,700$ 4,200$
* Estimated new residents after full build out
Total Sales Tax 6,900$
63
Area 2 Revenue and Expenditure Comparison
Revenues
Residential Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas 20$ 0.040 12 87 400$
Phone - 1.940 12 87 1,600
Cable 50 0.045 12 87 1,900
Total 70$ 3,900$
Commercial Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas -$ 0.040 12 - -$
Phone - 3.820 12 - -
Cable - 0.045 12 - -
Total -$ -$
Total Franchise Fees 3,900$
Water Charges Avg Bill Months # of Units Total
Residential Water Charges 30$ 12 - -$
Commercial Water Charges 40 12 - -
Total Water Charges -$
Wastewater Charges Avg Bill Months # of Units Total
Residential Wastewater Charges 36$ 12 87 38,000$
Small Commercial Wastewater Charges 50 12 - -
Medium Commercial Wastewater Charges 300 12 - -
Large Commercial Wastewater Charges 460 12 - -
Total Wastewater Charges 38,000$
Sanitation Charges Avg Bill Months # of Units Total
Residential Sanitation Charges 14$ 12 87 15,000$
Commercial Sanitation Charges 56 12 - -
Total Sanitation Charges 15,000$
Total Estimated Revenues 129,800$
Expenditures
Total Cost to Public EEs O&M Capital Total
Fiscal Services 0.10 7,381$ 44$ 7,425$
General Government 0.37 36,145 398 36,543
Police 0.37 27,596 1,297 28,893
Fire 0.26 20,805 603 21,408
Streets & Drainage 0.09 10,295 14,011 24,306
Sewer 0.10 9,437 9,635 19,072
Sanitation 0.08 11,737 - 11,737
Water - - - -
Utility Billing 0.07 4,570 50 4,620
Parks 0.28 18,369 5,253 23,622
Total Estimated Expenditures 1.72 146,335$ 31,291$ 177,626$
Over/(Under)(47,826)$
64
Area 3 Revenue and Expenditure Comparison
Revenues
Residential O&M Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.1910 - -$
Single Family High 100,000 0.1910 - -
Single Family Medium 173,135 0.1910 270 89,000
Single Family Low 152,000 0.1910 576 167,000
PDD 135,000 0.1910 - -
Total Residential Operations & Maintenance 846 256,000$
Commercial O&M Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.1910 - -$
Office 1,537,402 0.1910 - -
Retail Regional 1,914,198 0.1910 - -
Retail Neighborhood 1,537,402 0.1910 - -
Total Commercial Operations & Maintenance - -$
Residential Debt Service Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.2484 - -$
Single Family High 100,000 0.2484 - -
Single Family Medium 173,135 0.2484 270 116,000
Single Family Low 152,000 0.2484 576 217,000
PDD 135,000 0.2484 - -
Total Residential Debt Service 846 333,000$
Commercial Debt Service Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.2484 - -$
Office 1,537,402 0.2484 - -
Retail Regional 1,914,198 0.2484 - -
Retail Neighborhood 1,537,402 0.2484 - -
Total Commercial Debt Service - -$
Total Property Tax 589,000$
Residential Sales Tax Avg Bill Tax Rate Months # of Units Total
Electric 85$ 0.015 12 846 13,000$
Sanitation 14 0.015 12 846 2,200
Gas 20 0.015 12 846 1,500
Phone/Internet 35 0.015 12 846 4,300
Cable/Satellite 50 0.015 12 846 6,100
Total 205$ 27,100$
Commercial Sales Tax Avg Bill Tax Rate Months # of Units Total
Small Commercial Electric 200$ 0.015 12 - -$
Medium Commercial Electric 4,100 0.015 12 - -
Large Commercial Electric 18,700 0.015 12 - -
Sanitation 56 0.150 12 - -
Gas - 0.015 12 - -
Phone/Internet 50 0.015 12 - -
Cable/Satellite - 0.015 12 - -
Total 23,106$ -$
Retail Sales Tax Spending Tax Rate Residents *Total
Resident Spending per Capita 12,700$ 0.015 1,869 356,000$
Total 12,700$ 356,000$
* Estimated residents after full build out
Total Sales Tax 383,100$
65
Area 3 Revenue and Expenditure Comparison
Residential Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas 20$ 0.040 12 846 4,100$
Phone - 1.940 12 846 15,800
Cable 50 0.045 12 846 18,300
Total 70$ 38,200$
Commercial Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas -$ 0.040 12 - -$
Phone - 3.820 12 - -
Cable - 0.045 12 - -
Total -$ -$
Total Franchise Fees 38,200$
Water Charges Avg Bill Months # of Units Total
Residential Water Charges 30$ 12 - -$
Commercial Water Charges 40 12 - -
Total Water Charges -$
Wastewater Charges Avg Bill Months # of Units Total
Residential Wastewater Charges 36$ 12 846 370,000$
Small Commercial Wastewater Charges 50 12 - -
Medium Commercial Wastewater Charges 300 12 - -
Large Commercial Wastewater Charges 460 12 - -
Total Wastewater Charges 370,000$
Sanitation Charges Avg Bill Months # of Units Total
Residential Sanitation Charges 14$ 12 846 146,000$
Commercial Sanitation Charges 56 12 - -
Total Sanitation Charges 146,000$
Total Estimated Revenues 1,526,300$
Expenditures
Total Cost to Public EEs O&M Capital Total
Fiscal Services 0.95 71,479$ 429$ 71,908$
General Government 3.59 350,030 3,850 353,880
Police 3.55 267,236 12,560 279,796
Fire 2.50 201,479 5,843 207,322
Streets & Drainage 0.88 99,695 135,686 235,381
Sewer 0.99 91,390 93,309 184,699
Sanitation 0.79 113,661 - 113,661
Water - - - -
Utility Billing 0.64 44,257 487 44,744
Parks 2.66 177,880 50,874 228,754
Total Estimated Expenditures 16.55 1,417,107$ 303,038$ 1,720,145$
Over/(Under)(193,845)$
66
Area 4 Revenue and Expenditure Comparison
Revenues
Residential O&M Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.1910 - -$
Single Family High 100,000 0.1910 - -
Single Family Medium 173,135 0.1910 1,008 333,000
Single Family Low 152,000 0.1910 258 75,000
PDD 135,000 0.1910 - -
Total Residential Operations & Maintenance 1,266 408,000$
Commercial O&M Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.1910 - -$
Office 1,537,402 0.1910 - -
Retail Regional 1,914,198 0.1910 - -
Retail Neighborhood 1,537,402 0.1910 4 10,000
Total Commercial Operations & Maintenance 4 10,000$
Residential Debt Service Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.2484 - -$
Single Family High 100,000 0.2484 - -
Single Family Medium 173,135 0.2484 1,008 434,000
Single Family Low 152,000 0.2484 258 97,000
PDD 135,000 0.2484 - -
Total Residential Debt Service 1,266 531,000$
Commercial Debt Service Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.2484 - -$
Office 1,537,402 0.2484 - -
Retail Regional 1,914,198 0.2484 - -
Retail Neighborhood 1,537,402 0.2484 4 13,000
Total Commercial Debt Service 4 13,000$
Total Property Tax 962,000$
Residential Sales Tax Avg Bill Tax Rate Months # of Units Total
Electric 85$ 0.015 12 1,266 19,500$
Sanitation 14 0.015 12 1,266 3,300
Gas 20 0.015 12 1,266 2,300
Phone/Internet 35 0.015 12 1,266 6,400
Cable/Satellite 50 0.015 12 1,266 9,100
Total 205$ 40,600$
Commercial Sales Tax Avg Bill Tax Rate Months # of Units Total
Small Commercial Electric 200$ 0.015 12 2 100$
Medium Commercial Electric 4,100 0.015 12 2 1,500
Large Commercial Electric 18,700 0.015 12 - -
Sanitation 56 0.150 12 4 300
Gas - 0.015 12 4 -
Phone/Internet 50 0.015 12 4 -
Cable/Satellite - 0.015 12 4 -
Total 23,106$ 1,900$
Retail Sales Tax Spending Tax Rate Residents *Total
Resident Spending per Capita 12,700$ 0.015 3,770 718,200$
Total 12,700$ 718,200$
* Estimated residents after full build out
Total Sales Tax 760,700$
67
Area 4 Revenue and Expenditure Comparison
Residential Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas 20$ 0.040 12 1,266 6,100$
Phone - 1.940 12 1,266 23,600
Cable 50 0.045 12 1,266 27,300
Total 70$ 57,000$
Commercial Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas -$ 0.040 12 4 -$
Phone - 3.820 12 4 200
Cable - 0.045 12 4 -
Total -$ 200$
Total Franchise Fees 57,200$
Water Charges Avg Bill Months # of Units Total
Residential Water Charges 30$ 12 - -$
Commercial Water Charges 40 12 - -
Total Water Charges -$
Wastewater Charges Avg Bill Months # of Units Total
Residential Wastewater Charges 36$ 12 1,266 553,000$
Small Commercial Wastewater Charges 50 12 2 1,000
Medium Commercial Wastewater Charges 300 12 2 7,000
Large Commercial Wastewater Charges 460 12 - -
Total Wastewater Charges 561,000$
Sanitation Charges Avg Bill Months # of Units Total
Residential Sanitation Charges 14$ 12 1,266 219,000$
Commercial Sanitation Charges 56 12 4 2,300
Total Sanitation Charges 221,300$
Total Estimated Revenues 2,562,200$
Expenditures
Total Cost to Public EEs O&M Capital Total
Fiscal Services 1.91 144,183$ 865$ 145,048$
General Government 7.23 706,052 7,767 713,819
Police 7.16 539,047 25,335 564,382
Fire 5.05 406,407 11,786 418,193
Streets & Drainage 1.78 201,098 273,694 474,792
Sewer 2.00 184,345 188,216 372,561
Sanitation 1.59 229,268 - 229,268
Water - - - -
Utility Billing 1.28 89,272 982 90,254
Parks 5.37 358,805 102,618 461,423
Total Estimated Expenditures 33.37 2,858,477$ 611,263$ 3,469,740$
Over/(Under)(907,540)$
68
Area 5 Revenue and Expenditure Comparison
Revenues
Residential O&M Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.1910 - -$
Single Family High 100,000 0.1910 - -
Single Family Medium 173,135 0.1910 - -
Single Family Low 152,000 0.1910 267 78,000
PDD 135,000 0.1910 - -
Total Residential Operations & Maintenance 267 78,000$
Commercial O&M Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.1910 -$
Office 1,537,402 0.1910 21 62,000
Retail Regional 1,914,198 0.1910 198 725,000
Retail Neighborhood 1,537,402 0.1910 - -
Total Commercial Operations & Maintenance 219 787,000$
Residential Debt Service Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.2484 - -$
Single Family High 100,000 0.2484 - -
Single Family Medium 173,135 0.2484 - -
Single Family Low 152,000 0.2484 267 101,000
PDD 135,000 0.2484 - -
Total Residential Debt Service 267 101,000$
Commercial Debt Service Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.2484 -$
Office 1,537,402 0.2484 21 80,000
Retail Regional 1,914,198 0.2484 198 943,000
Retail Neighborhood 1,537,402 0.2484 - -
Total Commercial Debt Service 219 1,023,000$
Total Property Tax 1,989,000$
Residential Sales Tax Avg Bill Tax Rate Months # of Units Total
Electric 85$ 0.015 12 267 4,100$
Sanitation 14 0.015 12 267 700
Gas 20 0.015 12 267 500
Phone/Internet 35 0.015 12 267 1,300
Cable/Satellite 50 0.015 12 267 1,900
Total 205$ 8,500$
Commercial Sales Tax Avg Bill Tax Rate Months # of Units Total
Small Commercial Electric 200$ 0.015 12 143 5,100$
Medium Commercial Electric 4,100 0.015 12 72 53,400
Large Commercial Electric 18,700 0.015 12 4 14,800
Sanitation 56 0.015 12 219 2,200
Gas - 0.015 12 219 -
Phone/Internet 50 0.015 12 219 2,000
Cable/Satellite - 0.015 12 219 -
Total 23,106$ 77,500$
Retail Sales Tax Spending Tax Rate Residents *Total
Resident Spending per Capita 12,700$ 0.015 802 152,800$
Total 12,700$ 152,800$
* Estimated residents after full build out
Total Sales Tax 238,800$
69
Area 5 Revenue and Expenditure Comparison
Residential Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas 20$ 0.040 12 267 1,300$
Phone - 1.940 12 267 5,000
Cable 50 0.045 12 267 5,800
Total 70$ 12,100$
Commercial Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas -$ 0.040 12 219 -$
Phone - 0.540 12 219 1,400
Cable - 0.045 12 219 -
Total -$ 1,400$
Total Franchise Fees 13,500$
Water Charges Avg Bill Months # of Units Total
Residential Water Charges 30$ 12 58 21,000$
Commercial Water Charges 40 12 - -
Total Water Charges 21,000$
Wastewater Charges Avg Bill Months # of Units Total
Residential Wastewater Charges 36$ 12 267 117,000$
Small Commercial Wastewater Charges 50 12 143 86,000
Medium Commercial Wastewater Charges 300 12 72 261,000
Large Commercial Wastewater Charges 460 12 4 24,000
Total Wastewater Charges 488,000$
Sanitation Charges Avg Bill Months # of Units Total
Residential Sanitation Charges 14$ 12 267 46,000$
Commercial Sanitation Charges 56 12 373 248,400
Total Sanitation Charges 294,400$
Total Estimated Revenues 3,044,700$
Expenditures
Total Cost to Public EEs O&M Capital Total
Fiscal Services 0.41 30,672$ 184$ 30,856$
General Government 1.54 150,200 1,652 151,852
Police 1.52 114,673 5,390 120,063
Fire 1.07 86,456 2,507 88,963
Streets & Drainage 0.38 42,780 58,224 101,004
Sewer 0.43 39,216 40,040 79,256
Sanitation 0.34 48,773 - 48,773
Water 0.02 135 82 217
Utility Billing 0.27 18,991 209 19,200
Parks 1.14 76,329 21,830 98,159
Total Estimated Expenditures 7.12 608,225$ 130,118$ 738,343$
Over/(Under)2,306,357$
70
Area 6 Revenue and Expenditure Comparison
Revenues
Residential O&M Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.1910 - -$
Single Family High 100,000 0.1910 - -
Single Family Medium 173,135 0.1910 204 67,000
Single Family Low 152,000 0.1910 -
PDD 135,000 0.1910 - -
Total Residential Operations & Maintenance 204 67,000$
Commercial O&M Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.1910 - -$
Office 1,537,402 0.1910 - -
Retail Regional 1,914,198 0.1910 - -
Retail Neighborhood 1,537,402 0.1910 - -
Total Commercial Operations & Maintenance - -$
Residential Debt Service Property Tax Avg Value Tax Rate # of Units Total
Reidential Attached 127,000$ 0.2484 - -$
Single Family High 100,000 0.2484 - -
Single Family Medium 173,135 0.2484 204 88,000
Single Family Low 152,000 0.2484 -
PDD 135,000 0.2484 - -
Total Residential Debt Service 204 88,000$
Commercial Debt Service Property Tax Avg Value Tax Rate # of Units Total
Industrial 490,000$ 0.2484 - -$
Office 1,537,402 0.2484 - -
Retail Regional 1,914,198 0.2484 - -
Retail Neighborhood 1,537,402 0.2484 - -
Total Commercial Debt Service - -$
Total Property Tax 155,000$
Residential Sales Tax Avg Bill Tax Rate Months # of Units Total
Electric 85$ 0.015 12 204 3,100$
Sanitation 14 0.015 12 204 500
Gas 20 0.015 12 204 400
Phone/Internet 35 0.015 12 204 1,000
Cable/Satellite 50 0.015 12 204 1,500
Total 205$ 6,500$
Commercial Sales Tax Avg Bill Tax Rate Months # of Units Total
Small Commercial Electric 200$ 0.015 12 - -$
Medium Commercial Electric 4,100 0.015 12 - -
Large Commercial Electric 18,700 0.015 12 - -
Sanitation 56 0.150 12 - -
Gas - 0.015 12 - -
Phone/Internet 50 0.015 12 - -
Cable/Satellite - 0.015 12 - -
Total 23,106$ -$
Retail Sales Tax Spending Tax Rate Residents *Total
Resident Spending per Capita 12,700$ 0.015 451 85,900$
Total 12,700$ 85,900$
* Estimated residents after full build out
71
Total Sales Tax 92,400$
Residential Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas 20$ 0.040 12 204 1,000$
Phone - 1.940 12 204 3,800
Cable 50 0.045 12 204 4,400
Total 70$ 9,200$
Commercial Franchise Fees Avg Bill Tax Rate Months # of Units Total
Gas -$ 0.040 12 - -$
Phone - 3.820 12 - -
Cable - 0.045 12 - -
Total -$ -$
Total Franchise Fees 9,200$
Water Charges Avg Bill Months # of Units Total
Residential Water Charges 30$ 12 - -$
Commercial Water Charges 40 12 - -
Total Water Charges -$
Wastewater Charges Avg Bill Months # of Units Total
Residential Wastewater Charges 36$ 12 204 89,000$
Small Commercial Wastewater Charges 50 12 - -
Medium Commercial Wastewater Charges 300 12 - -
Large Commercial Wastewater Charges 460 12 - -
Total Wastewater Charges 89,000$
Sanitation Charges Avg Bill Months # of Units Total
Residential Sanitation Charges 14$ 12 204 35,000$
Commercial Sanitation Charges 56 12 - -
Total Sanitation Charges 35,000$
Total Estimated Revenues 380,600$
Expenditures
Total Cost to Public EEs O&M Capital Total
Fiscal Services 0.23 17,248$ 103$ 17,351$
General Government 0.87 84,464 929 85,393
Police 0.86 64,485 3,031 67,516
Fire 0.60 48,618 1,410 50,028
Streets & Drainage 0.21 24,057 32,742 56,799
Sewer 0.24 22,053 22,516 44,569
Sanitation 0.19 27,427 - 27,427
Water - - - -
Utility Billing 0.15 10,680 117 10,797
Parks 0.64 42,923 12,276 55,199
Total Estimated Expenditures 3.99 341,955$ 73,124$ 415,079$
Over/(Under)(34,479)$
72
73
Assumes 50% of customers will have gas, 80% phone and cable
74
Summary of Estimated Revenues & Expenditures
Area 1 Area 2 Area 3 Area 4 Area 5 Area 6
Revenues
Property Tax
Total Operations & Maintenance 46,000$ 29,000$ 256,000$ 418,000$ 865,000$ 67,000$
Total Debt Service 60,000 37,000 333,000 544,000 1,124,000 88,000
Total Estimated Property Tax Revenue 106,000 66,000 589,000 962,000 1,989,000 155,000
Sales Tax & Franchise Fees
Total Sales Tax 84,000 6,900 383,100 760,700 238,800 92,400
Total Franchise Fees 6,300 3,900 38,200 57,200 13,500 9,200
Total Estimated Sales Tax & Franchise Revenue 90,300 10,800 421,300 817,900 252,300 101,600
Utility Revenue
Total Water Charges 50,000 - - - 21,000
Total Wastewater Charges 61,000 38,000 370,000 561,000 488,000 89,000
Total Sanitation Charges 24,000 15,000 146,000 221,300 294,400 35,000
Total Estimated Utility Revenue 135,000 53,000 516,000 782,300 803,400 124,000
Total Estimated Revenues 331,300$ 129,800$ 1,526,300$ 2,562,200$ 3,044,700$ $380,600
Expenditures
Total Fiscal Services 16,044$ 7,425$ 71,908$ 145,048$ 30,856$ 17,351$
Total General Government 78,956 36,543 353,880 713,819 151,852 85,393
Total Police 62,426 28,893 279,796 564,382 120,063 67,516
Total Fire 46,257 21,408 207,322 418,193 88,963 50,028
Total Streets & Drainage 52,516 24,306 235,381 474,792 101,004 56,799
Total Sewer 41,209 19,072 184,699 372,561 79,256 44,569
Total Sanitation 25,359 11,737 113,661 229,268 48,773 27,427
Total Water 32,186 - - - 217
Total Utility Billing 9,983 4,620 44,744 90,254 19,200 10,797
Total Parks 51,039 23,622 228,754 461,423 98,159 55,199
Total Estimated Expenditures 415,975$ 177,626$ 1,720,145$ 3,469,740$ 738,343$ 415,079$
Difference (84,675)$ (47,826)$ (193,845)$ (907,540)$ 2,306,357$ (34,479)$
75
Totals
1,681,000$
2,186,000
3,867,000
1,565,900
128,300
1,694,200
71,000
1,607,000
735,700
2,413,700
7,974,900$
288,632$
1,420,443
1,123,076
832,171
944,798
741,366
456,225
32,403
179,598
862,997
6,936,908$
1,037,992$
76
Methodology for Revenue Calculations
Property Taxes
$173,135 = Average homestead valuation for “Single Family Medium.” Value is based on average
provided by Brazos County Appraisal District.
Residential Utility Amounts
$85 = Average Residential Customer Electric Bill (provided by Utility Customer Service)
$14.40 = Average Residential Sanitation Bill (provided by Utility Customer Service)
$36.40 = Residential Wastewater Rate
$20 = Average Residential Gas Bill (staff estimate)
$35 = Average Residential Phone/Internet Bill (staff estimate)
$50 = Average Residential Cable/Satellite Bill (staff estimate)
Commercial Utility Amounts
$200 = Small Commercial Electric; $4,100 = Medium Commercial; $18,700 = Large Commercial
(Analysis of Commercial Utility Accounts
$56 = Average Commercial Sanitation Bill (Analysis of Commercial Utility Accounts
$50 = Small Commercial Wastewater; $300 = Medium Commercial Wastewater; $460 = Large
Commercial Wastewater (Analysis of Commercial Utility Accounts)
$50 = Average Commercial Phone Bill (Staff Estimate)
Sales Tax Collection
Electric
Residential electric sales tax was calculated by using average annual electric charges, as provided by
Utility Customer Service, and multiplying the number by the City sales tax rate of 1.5%:
[(Average Monthly Bill * 12) * 1.5%].
Commercial electric sales tax was calculated by applying the percentage of rate class users to the
anticipated commercial development in the proposed annexed areas. The percentage of rate class users
was provided by Utility Customer Service. The annual sales tax paid electricity by five actual customers
in each of the aforementioned classes was averaged to estimate potential sales tax revenue for each class.
Sanitation
Residential sanitation sales tax was calculated by multiplying the residential sanitation rate ($14.40) by
the estimated number of residential units in the proposed area of annexation, and then multiplying the
product by the City sales tax rate of 1.5%.
Commercial sanitation sales tax was calculated by analyzing actual sales tax paid on sanitation bills for
fifteen commercial customers. A twelve month average of the annual sales tax amount was calculated
from these users, and the annual average was divided by twelve. The resulting quotient was multiplied
by the projected number of commercial users to estimate potential sales tax revenue.
Retail Sales
Per capital retail sales tax was calculated based on a per person sales tax rate collection of $190
annually. This average was obtained by taking a ten year average of annual sales tax revenue collected
by the City and dividing it by the estimated population.
The existing population of the proposed annexed area was subtracted from the full build out estimated
population, and multiplied by the estimated annual sales tax collection per resident.
77
(Annual Sales Tax Collection / Annual Population Estimate) = Annual Sales Tax Collected per Person
[(Future Population - Existing Population) * Annual Sales Tax Collected per Person = Retail Sales Tax
Electric and Sanitation sales tax collections are not excluded from the annual retail sales tax amount.
These line items are inlcuded as a result of the per capita sales tax number being based on a non-inflation
adjusted ten year average. The $190 is likely a conservative estimate of actual per person sales tax
collections.
Franchise Fee Collection
For residential gas franchise collections, it was assumed that 50% of the new residents in the annexed
areas would have gas service. The 50% ratio was calculated by taking the FY06 actual revenues for
natural gas franchise payments ($414,000), and dividing it by 4% (the % of gross revenues the city
receives from the natural gas provider in the City). This provided the annual gross revenues. The gross
revenue amount was then divided by twelve to get an average monthly collection of revenue. The
average monthly collection was then divided by the estimated average gas bill to yield an estimated
number of customers served by natural gas.
$414,000 / 4% = $10,350,000
$10,350,000 / 12 = $862,500
$862, 500 / 20 = 43,125 (Total Estimated customers. ½ of current population of 84,000)
Residential cable and phone franchise collections were calculated with the assumption that 80% of the
new residents in the annexed areas would have these services. These numbers were not calculated at
100% due to customers who opt to use cell phones and satellite television services for which there are no
franchise fees collected.
Utility Charges
Electricity
The proposed annexation areas will not be served by College Station Utilities. There are no anticipated
electric utility revenues from any areas.
Water
Of the five proposed annexation areas, four will be served by special utility districts. Area 5 will potentially
have 54 residences that will have College Station water. Revenues and expenditures in these areas reflect the
small number of potential users.
Wastewater
All five areas in the proposed annexation areas will have College Station wastewater.
Residential wastewater usage is based on the highest residential wastewater rate. This is a result of the areas
not having City water usage, which is the basis of billing wastewater.
Commercial wastewater is usage is based on a tiered structure of small, medium and large users. The basis
for determining the percentage of users is as follows:
Water usage is the basis for wastewater billing. Existing City accounts were analyzed for water usage
and it was determined approximately 65% of utility customers have bills with water consumption
between 0 and 500 gallons; 33% have usage between 500 and 1,000; and 2% have usage higher than
1,000. This ratio was applied to the anticipated number of commercial developments in the proposed
annexed areas.
Analysis was conducted on actual utility bills for five customers in each of the aforementioned classes.
A twelve month average of the annual billed amount was calculated from these users, and the total
annual average was divided by twelve. The resulting quotient was multiplied by the projected number of
users to estimate potential revenues.
78
Sanitation
All five areas in the proposed annexation areas will have City sanitation services.
Residential revenues were calculated by multiplying the residential rate ($14.40) by the estimated
number of residential units in each area.
Commercial revenues were calculated by analyzing actual sanitation bills for fifteen commercial
customers. A twelve month average of the annual billed amount was calculated from these users, and the
annual average was divided by twelve. The resulting quotient was multiplied by the projected number of
users to estimate potential revenues.
Projected Miscellaneous Revenues
Single family units are calculated based upon a standardized Building Permit Fee Schedule. An
additional $100 is added per unit to represent electrical and plumbing inspections.
Commercial fees are generated by inputting the overall expected project values in areas designated for
commercial or other business use into the HTE system.
All inputs are based upon average calculated values.
79
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, DIRECTING THE
PREPARATION OF A SERVICE PLAN AND SETTING DATES AND TIME AND PLACE FOR
PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY.
PART 1 : That the City Council hereby directs its Planning & Development Services Department
and other appropriate departments to prepare service plans providing for the extension of
municipal services to the areas targeted for annexation.
PART 2: That the City Council hereby calls and sets public hearings by and before the City
Council of the City of College Station, Texas on January 24Ih and January 29', 2008 at
7:00 p.m. in the City Council Chambers of the City Hall at 1 I01 Texas Avenue, College
Station, Texas. The public hearings will give all interested persons the right to appear
and be heard on the proposed annexation by the City of College Station, Texas.
PART 3: That the areas proposed for annexation are generally described below, shown in Exhibits
"A" through "F", and more specifically described in Exhibit "G by metes and bounds,
attached hereto and made a part of this ordinance for all purposes.
Area #1 - located generally at the intersection of Raymond Stotzer Parkway and Turkey
Creek Road and containing 102.25 acres.
Area #2 - located generally at the intersection of SH 30 and William D. Fitch Parkway
and containing 3,477.32 acres.
Area #3 - located generally at the intersection of Rock Prairie Road West and Jones-
Butler Road and containing 1,109.69 acres.
Area #4 - located generally at the intersection of Greens Prairie Road and Wellborn
Road, bisected by Greens Prairie Trail, and containing 679.54 acres.
Area #5 - located generally on the east side of State Highway 6, south of the existing
city limits and containing 1,380.1 1 acres.
Area #6 - located generally on the west side of FM 21 54 at the intersection of Capstone
Drive and containing 73.97 acres.
PART 4: That this ordinance shall become effective immediately upon passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 10th day of January, 2008.
ATTEST: APPROVED:
City Secretary Mayor
APPROVED:
80
L Boom. Jr.
LilL" EOms 0 9.959 oe.
LI~
81
82
ORDINANCE NO. EXHIBIT "C" PAGE NO. 4
83
8
4
8
5
86
87
January 10, 2007
Regular Agenda Item 2
CIP Citizens Advisory Committee Chair
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion of and appointment of a
chair or possibly allowing the committee to elect a chair for the 2008 CIP Citizen Advisory
Committee.
Recommendation(s): Staff is seeking Council direction for this item.
Summary: On December 13, 2008, City council appointed a 30 member Citizen Advisory
Committee. Council was unable to appoint a chairman for the committee because the
agenda posting did not provide for that action. Council asked that staff place an item on the
January 10th agenda to allow the appointment of a chair.
Budget & Financial Summary:
Attachments:
1. Appointed committee members
88
2008 CIP Citizen Advisory Committee
Committee Member Address
Bacon, Lindsey 1500 Olympia Way #18
Ball, Mike 3712 Bridle Trails CT
Blackwelder, Jere 1815 Bee Creek
Bochner, Brian 5111 Bellerive Bend
Cooper, Jerry 602 Bell
Dictson, Derek 723 Plum Hollow
Dresser, George 501 Fairview
Hart, David R. 1306 Bayou Woods
Hazen, Anne 1309 Wilshire CT
Hellriegel, Dr. Don 8704 Appomattox
Holmes, Laura 3010 Durango
Ireland, Kathleen 9100 Timber Knoll
Jessup, George 115 Lee Ave
Jones, Edsel 828 Pine Valley
Kaiser, Ronald 4601 Colonial Cr
Linhart, Jean Marie 3011 Durango
Maloney, Dennis 803 Welsh
Mather, William 5213 Cascades Dr
Meyer, Robert E. 308 Pershing
O’Neal, Steven S. 3917 Hawk Owl Cove
Reed, Raymond D. 1601 Wolf Pen Court
Ringer, Larry 4717 St Andrews
Schultz, Julie Merrifield 3208 Innsbruck
Shafer, Scott 117 Pershing
Silvia, Ron 4601 Shoal Creek
Slack, Douglas 2301 Ferguson Cr
Thomas, Gary E. 336 Landsburg
Vessali, Parviz 110 Pershing
Wittner, Henry 2508 Raintree
Woodfin, Tom 3205 Insbruck
89
January 10, 2008
Regular Agenda Item 3
Appointment to Brazos County Appraisal District
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion regarding the City’s
appointment to the Brazos County Appraisal District.
Recommendation(s): N/A
Summary: The City Manager’s office received a letter from Daniel T. Singletary, Interim
Chief Appraiser, on September 21, 2007 notifying the City that as of December 31, 2007,
the terms of the board of directors of the appraisal district will expire.
College Station is currently represented on the Board by Virginia Kettler. Board members’
terms expire every two years on December 31. Mrs. Kettler has served in this position for
the last six years and has notified the City she is not seeking reappointment.
Staff received direction from Council to solicit applications for this position at its November
5 Council workshop meeting. The City received six applications prior to the deadline and
each is attached with a list of all the applicants.
The BCAD is requesting the City provide the name of the City’s appointment for the 2008-
2009 term as soon as possible.
Budget & Financial Summary: No direct impact on the City, however, budget oversight is
an important activity of the board members.
Attachments:
1. Current List of Applicants
2. Letter from the Brazos County Appraisal District
3. Appraisal District Director’s Responsibilities and Eligibility Requirements
90
CURRENT LIST OF APPLICANTS FOR BRAZOS COUNTY
APPRAISAL DISTRICT BOARD OF DIRECTORS
1) Mr. Charles A. (Chuck) Ellison
2) Mr. Gary Halter
3) Mr. David R. Hart
4) Mr. George Jessup
5) Mr. Ronald Kaiser
6) Mr. Thomas Mather
91
2007 Application for City
BoardslCommissionsl
Committees
PLEASE TYPE OR PRINT CLEARLY
NAME~~~Y~~S R. ("r,ha~k cl:\;san I))
CITY OF COLLEGE STATION
Home Address 2902 ~nm;/le Dc,C.C,.TX
Telephone: L9 3 - Ip 3 cC3 Business owner? @NO -
fax: b hid Business Name: 7% t E~\;son I-i(1.1
College Station Resident for years Occupation: kt~umy
(Must be a restdent of the Clty to serve) (If relred, pleese indrcate former occupation)
Subdivision So~+kwoa & r;laf uf Fax: 1.9 3 .%rl?
Voter Registration # 7kq Education(oPtmnag Lag TIQC,V+ L
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where I is most preferable and 3 being
least preferable.) CHOOSE NQ MORE THAN 3
Brazos County Ap Committee
Cemetery committee
Construction Board of
Adjustments & Appeals
El Northgate TIF Board
Design Review Board
Joint Relief Funding Review
Historic preservation Committee
Convention & Visitors Bureau
Arts Council of the Brazos Valley
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership.
Wolf Pen Creek TIF Board
1 Zoning Board of Adjustments
Comprehensive Plan Advisory
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently sewe on any other boardslcommissionslcommittees, please list them here: NONE
Pjease list any experience or interests that qualifies you to serve in the positions indicated:
Signature of Applicant w(& 4 B aA Date //./3-07
\ *
Mail complctcd application to: City Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842.
92
2008 Application for City
BoardslCommissionsl
Committees
Home Address /JDY 4.51: 6 b,vh Business Owner? Yes NO
Telephone: - d46-~s'/2 Business Name: n
Fax: Occupation: /Ah, /A/-
College Station Resident f0 (~f retired, please indiczte formerdccupation)r
(Must be a resident of the City
Subdivision
Voter Registration #
Xucation(0ptionag P! B
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 1 is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3
Brazos County Appraisal District.
Cemetery Committee
Construction Board of
Adjustments & Appeals
Northgate -[-IF Board
Desian Review Board
~oini~elief Funding Review
Historic Preservation Committee
Conve~ition & Visitors Bureau
Arts Council of the Brazos Valley
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership
Wolf Pen CreekTIF Board
Zoning Board of Adjustments
Comprehensive Plan Advisory
Research Valley Innovation Center
Advisory Council
Library Board
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here:
Mail completed application to: City Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842 or
fax to 979-764-6377.
93
2007 Application for City NOV 3 0 2007
BoardslComrnissionsl
Committees
PLEASE TYPE Or PRINT CLEARLY
NAME ?ovid R fia4
Home Address 130b BWOL~ Woodr PV
Telephone: a4 -27 6'6
Fax: NO - 0$46
College Station Resident for i.3 years
(Must be a resident the City to s tye
Fax: (oY
(If retrred, please indrcate former occupat~on)
Subdivisions 0-OW6
Voter Registration #U Ed ucation(optiona~) 6s T W CC
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where I is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3
Q Brazos County Appraisal Dist. U Library Committee
Cemetery Committee
Construction Board of
Adjustments & Appeals
El Northgate TIF Board
Design Review Board
Joint Relief Funding Review
Historic Preservation Committee
17 Convention & Visitors Bureau
Arts Council of the Brazos Valley
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership.
Wolf Pen Creek TIF Board
Zoning Board of Adjustments
Comprehensive Plan Advisory
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here: CPRc . CB PA
positions indicated:
S
Mail completed application to: City Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842.
94
2007 Application for City
BoardslComm issionsl
Committees
I\!?:' 2 6 2007
PLEASE TYPE OR PRINT CLEARLY
Home Address 11 5 C~P GuQ
Telephone: (b 9 3 I 7 99 Business Owner? ye-
Fax: Business Name:
College Station Resident for @ years Occupation: @Q ,-i\~@ dl - j5 )-0 &GL-
(Must be a resident of the City to serve) (If retired, please ~ndicate former occupation)
Subdivision Oa /d W GO d Fax:
Voter Registration # hl S 7 3 Education(optional) hD
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 1 is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3
mm Brazos County Ap Committee
" U Cemetery Committee
Construction Board of
Adjustments & Appeals
El Northgate TIF Board
Design Review Board
Joint Relief Funding Review
Historic Preservation Cornrr~ittee
Convention & Visitors Bureau
Arts Council of the Brazos Valley
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership.
Wolf Pen Creek TIF Board
Zoning Board of Adjustments
Co~nprehensive Plan Advisory
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/comn-~ittees, please list them here: -
Please list any ex erience or interests tha qualifies you to serve in the ositions in 'cated: 3 .I 0 5podlrA~ O-F ihg-~t p.eq L~?U: L P?~M LQM ,?Z/ud
I rgctl $s\c&\Cu / IJr-731J~VY~) SO 7 Somu
Signature of Applicant Date
Mail completed application to: City Secretary's Ofice, City of College Station, P.O. Box 9960, College Station, TX 77842.
95
2008 Application for City
Boards!Commissio nsl
Committees
POSmON SOUGHt: Fl-lndicale rhobe with 1.2~ 3 - W I is your W dmlm.
~NOMCNZTWN 3
I-.---- - .-... .---. ._ ___-- .. _. --_-.... -. . - _ ._.... ___. . . _ __. .___
STNUDING COMMITTBS . . -- . . -.-, - - . ---., -.,-.-- . . - --.---
C3hktww~wi Qzbning Ebrbdpdlu~ments ..-.----.-,--, , -,---.. . .----. ,- .--.. .. .--- -.-- -.. ..
PMS EOAAD COMMITTEES - . .--.-.. - , -- . ----- -. - -- .... -.- .- --
Q cant- mttx MAS~ mttee O Lid war ~vlsav ummee O ~k~n ~on&-
96
2007 Application for City
BoardslCommissionsl
Committees
PLEASE TYPE OR PRINT CLEARLY
NAME /f~> fl~me
Home Address 3303 FgrnnlcK CT
Telephone: 6 8 0 - I l 9 Business Owner? ~esa
Fax: 945- 0410 Business Name:
College Station Resident for 13 years Occupa.tion: ~YSF~S A~AL~S T -TAM (/
(Must be a resident of the City to serve) (If retired lease indicate former occupation)
Subdivision CD~LL,J n~s Is r~ms Fax: g4.5-0 41 0
Voter Registration # /Y$ b 8 6 Education(optiona/) GNPJITP bc iw~c' -T-am C)
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where I is most preferable and 3 being
least preferable.) CHOOSE NO MORE THAN 3
2 Brazos County Ap Committee
Cemetery Committee
Construction Board of
Adjustments & Appeals
E Northgate TIF Board
Design Review Board
Joint Relief Funding Review
Historic Preservation Committee
Convention & Visitors Bureau
Arts Council of the Brazos Valley
Outside Agency Funding Review
Parks and Recreation Board
Planning and Zoning Commission
Research Valley Partnership.
Wolf Pen Creek TIF Board
Zoning Board of Adjustments
Comprehensive Plan Advisory
Parks Board Committees
Conference Center Advisory Committee
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here: Zo~lklrc
'GC~A~~ OF AQJU~MWT ~L~QNATE-)
Please list any experience or interests that qualifies you to serve in the positions indicated: Z AAA
A Louh-~wt~ ~ZES~DENT, riu (RAWATE, A~lb P~%Y I~UOLUR) INWE
01, C AM OAJ PoAyeb of PY b-0.A. P.A)b /W A hI2AbuA~e
F THE L~T~ZFN~ ubtuhZSrv/, ?OL~~E Ac4b~/c~Z/, , A~D ft~t~-r~~Aoe,u(I,
Signature of Applicant A- Mdk'Z Date /(/a /D 7
I I
Mail completed application to: City Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842.
97
Brazos County Appraisal District
1673 Briarcrest Dr., Suite A-101
Bryan, Texas 77802
Telephone: (979) 774-41 00
Facsimile: (979) 774-41 96
September 18,2007
Mr. Glenn Brown
City Manager
City of College Station
P 0 Box 9960
College Station, TX 77842
Re: Appraisal District Board of Directors Membership
Daniel T. Singletary
Interim Chief Appraiser
Dear Mr. Brown:
As of December 31,2007, the terms of the board of directors of the appraisal district expire. The
procedures for appointing board members were established by majority resolution in 2001. It is
time for your jurisdiction to appoint its member or members to the Board of Directors of the
Brazos County Appraisal District for a two year term beginning on January 1,2008.
In accordance to those resolutions, the board of directors is composed of seven members.
Members are to be appointed by each jurisdiction based on the following schedule:
Brazos County: One member
Bryan ISD: Two members
College Station ISD: Two members
City of Bryan: One member
City of College Station: One member
Current board members are:
Lonnie Jones & William Lero - representing Bryan ISD
Ken Medders, Jr. - representing Brazos County
J. Stephen Arden & John Flynn - representing College Station ISD
James C. Smith - representing the City of Bryan
Virginia Kettler - representing the City of College Station
Kristeen Roe - automatic non-voting membership as County Tax Assessor/Collector
Please take appropriate action to place this item on an upcoming agenda, as notification of your
appointment for the 2008-2009 term must be made to the appraisal district by November 15,2007.
If you have any questions or need additional information, please give me a call.
Daniel T. Singletary
Interim Chief Appraiser
I: '.BOIl'~Voun~\?.c~~ ~iic~iibsrrli~p doc
98
Appraisal District Director’s Responsibilities and Eligibility Requirements
Tax Code Section 6.03 establishes the selection process for appraisal district directors. This process is not an
“election” governed by the Texas Election Code, but an independent procedure unique to the property tax system.
General Statement of Functions
The board of directors has the following primary responsibilities:
¾ Establish the appraisal district’s appraisal office;
¾ Adopt the appraisal district’s annual operating budget;
¾ Contract for necessary services;
¾ Hire a chief appraiser;
¾ Hire a taxpayer liaison officer (districts in counties having a population of over 125,000)
¾ Appoint appraisal review board members and
¾ Make general policy on the appraisal district’s operation
Eligibility Requirements
To be eligible to serve on the board, a person must have resided in the appraisal district for at least two years
immediately preceding the date of taking office (as long as there are no conflicts of interest).
An employee of a taxing unit that participates in the appraisal district may not serve. However, an elected official or
member of the governing body of a participating taxing unit may serve.
Owing delinquent property taxes disqualifies a person from serving on the CAD board of directors or as chief
appraiser.
A person may not be appointed or continue to serve on the board, if related within the second degree of
consanguinity (blood) or affinity (marriage) to the following persons:
¾ an appraiser who appraises property for use in the appraisal district’s appraisal review board proceedings, or;
¾ a tax representative who represents taxpayers for compensation before the appraisal district’s appraisal review
board.
Conflicts of Interest
Board members are subject to two conflict of interest statues. Chapter 171, Local Government Code, is a conflict of
interest statue that applies to all local officers, including appraisal district directors. The Property Tax Code Section
6.036 also places conflict of interest provisions on directors. While the two definitions are similar, they are not
identical. When a question arises about the application of Chapter 171 and Section 6.036, the board should consult
with its attorney before acting on the matter.
Terms
Appraisal district directors serve two-year terms. Each term begins on January 1 of an even-numbered year. All
directors serve the same two-year terms unless the taxing units have adopted staggered terms.
Limited Appraisal Authority
The board’s authority over appraisals is limited. The board does not appraise property or review values on
individual properties. The law assigns these tasks to the chief appraiser and the appraisal review board,
respectively.
Compensation of Directors
Appraisal district directors may not receive a salary, per diem or other compensation for serving on the board.
However, the appraisal district may reimburse for reasonable and necessary expenses incurred in the performance of
a director’s duties if included in the appraisal district budget.
99
January 10, 2008
Regular Agenda Item 4
Tree Protection Standards
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action and discussion on tree protection
standards in College Station.
Recommendation(s): After consideration and discussion of options regarding tree
protection standards, provide policy direction to City staff.
Summary: This item is listed on the workshop and regular agendas in case it is not
addressed during the workshop session. At the direction of the City Council, Staff has
been asked to consider the feasibility of a tree protection ordinance for College Station.
The topic of tree protection has been an emerging issue for municipal planning
organizations for the past few years due to the increased awareness of the value and many
benefits of trees, including visual and aesthetic, economic, environmental, and health
benefits.
In addition to landscaping requirements for new plantings, some communities also have
tree protection standards as a part of their landscaping ordinances that require existing
mature trees, as specified in the ordinance, be protected from new development. Tree
protection ordinances generally include a definition and identification of a protected tree,
identification of to whom the ordinances apply, and an explanation of staff administration
and enforcement of the ordinance. Generally, most ordinances apply to non-residential
developments, but some ordinances are now requiring residential developments to also
protect trees.
Our current tree protection requirements are included in Section 7.5, Landscaping and Tree
Protection, of the Unified Development Ordinance. The tree protection standards are
incentive based where additional landscaping points are awarded according to the caliper of
the tree that is within a barricaded area. In general, this option is not routinely used by
developers.
Staff has attached a brief summary of various tree protection ordinances from a survey of
12 cities across the state as well as examples of ordinances from the cities of Conroe, Plano,
Denton, and Carrollton. The summary was created for the Planning & Zoning Commission
and Parks and Recreation Advisory Board Subcommittee during the spring of 2006 and
includes a review of the qualifications of a protected tree, standards to protect trees, tree
replacement requirements, and other unique elements of those ordinances. Discussions
from the subcommittee to create a tree protection ordinance evolved into creating the
Streetscape Resolution that was adopted by the City Council on April 27, 2006. The
Streetscape Resolution and recommendations of the subcommittee are also attached.
If Council chooses to proceed with the development of an effective tree preservation
ordinance, staff recommends that tree protection be a mandatory requirement or that
greater incentives to protect trees be provided. Such incentives may include increased
landscaping requirement bonuses, density bonuses by clustering housing units to protect an
100
area of trees, dimensional standard variations where trees may pose a site design
challenge, buffer bonuses or a tree replacement program. In addition, Staff recommends
an inventory be taken of native species and growth patterns in College Station to determine
which trees should be protected. Staff further recommends that the ordinance be expanded
to include residential developments.
Staff will present additional information about tree protection, including a presentation of
tree protection ordinances used in other Texas communities and College Station’s existing
tree protection ordinance, as well as a suggested process of how to proceed towards such
an ordinance.
Budget & Financial Summary: N/A
Attachments:
1. Summary of tree protection ordinances
2. City of Conroe Tree Preservation Ordinance
3. City of Plano Tree Preservation and Protection Ordinance
4. City of Denton Tree Preservation and Landscape Requirements
5. City of Carrollton Tree Preservation Ordinance
6. Streetscape Resolution (2006)
7. Subcommittee Recommendations (2006)
101
January 10, 2008
Regular Agenda Item 5
Floodplain and Greenways
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion on the City of College
Station’s practices regarding floodplain management and greenways planning and
acquisition.
Recommendation(s): Provide staff with direction regarding any adjustments or
alterations to our current practices regarding floodplain management and greenways
planning and acquisition.
Summary: This item is listed on the workshop and regular agendas in case it is not
addressed during the workshop session. This item was requested by the Council to aid
in the understanding of what the city currently does regarding floodplain management and
greenways planning and acquisition. Further, the item is intended to aid staff in
understanding any adjustments or alterations the Council would like to see regarding the
same.
Currently, the city manages floodplains within the city limits consistent with the
requirements of the National Flood Insurance Program (NFIP) as overseen by the Federal
Emergency Management Agency (FEMA). In some instances the program administered by
the city actually exceeds that required by FEMA.
The city has prepared and adopted a plan for the identification, protection, and development
of greenways within the city. This plan has been used to acquire greenways to protect
natural resources, maintain stormwater capacity, and to provide hike and bike connections
between parks, schools, and other community features. This program was recently
relocated into the Planning & Development Services Department to better integrate the
greenways acquisition program with development review.
The city has a designated floodplain administrator (the City Engineer) and a number of
certified floodplain managers that ensure compliance with the adopted flood damage
prevention ordinance. The city has a designated greenways manager and has been
authorized to spend proceeds from a recent bond sale to aid in the planning for and
acquisition of greenways. Finally, the city Public Works, Planning and Development
Services, and Parks and Recreation Department work together to facilitate the planning and
development of activities in and around the floodplains and greenways of College Station.
Budget & Financial Summary: N/A
102