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HomeMy WebLinkAbout10/24/2008 - Regular Agenda Packet - City CouncilMayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Lynn McIlhaney Dennis Maloney City Manager Lawrence Stewart Glenn Brown David Ruesink Agenda College Station City Council Regular Meeting Monday, November 24, 2008 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. ON BEHALF OF THE CITIZENS OF COLLEGE STATION, HOME OF TEXAS A&M UNIVERSITY, WE WILL CONTINUE TO PROMOTE AND ADVANCE THE COMMUNITY 'S QUALITY OF LIFE. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion on minutes for November 5, 2008 meeting. b. Presentation, possible action, and discussion on obtaining approval for Group Long Term Disability Policy Renewals for the calendar years of 2006, 2007, 2008, and 2009. City Council Regular Meeting Page 2 Monday, November 24, 2008 c. Presentation, possible action and discussion on a Equipment Replacement Fund contingency transfer in the amount of $18,881.05 for a pilot project to move selected non-Public Safety users from the 800 MHz radio system to a commercial push-to-talk radio system. d. Presentation, possible action, and discussion concerning a resolution approving special warranty deeds conveying one-half undivided interest to the City of Bryan in land acquired by condemnation for Twin Oaks Landfill. e. Presentation, possible action, and discussion on the award of Bid#09-05, installation of a traffic signal at the intersection of William D. Fitch Parkway and Lakeway Drive. f. Presentation, possible action and discussion on a resolution amending the authorized representatives at TexPool. g. Presentation, possible action, and discussion on approving the budget of the George Bush Presidential Library Foundation; and presentation, discussion and possible action on a funding agreement between the City of College Station and the George Bush Presidential Library Foundation for FY09 in the amount of $100,000. h. Presentation, possible action and discussion to authorize the expenditures for the Brazos County Appraisal District in the amount of $237,596 pursuant to Texas State Property Tax Code Section 6.06 (d). i. Presentation, possible action, and discussion regarding a resolution awarding the bid and approval of a contract (Contract Number 09-04) with The Ground Crew, L.L.C., from Bryan, Texas in the amount of $92,987.55 and sixty (60) calendar days to complete the installation of trees, landscaping, and irrigation for the Dartmouth Street Extension Project Number ST-0211, and authorizing the expenditure of funds. The total amount of the contract includes a base bid of $89,950.05 and acceptance of Alternate #1 (use of Palisades Zoysia sod instead of Bermuda sod) in the amount of $3,037.50. j. Presentation, possible action, and discussion on the City’s proposed Housing Rehabilitation and Minor Home Repair Program Guidelines. k. Presentation, possible action, and discussion on a resolution supporting the City’s desire to become a certified “Film Friendly Texas” Community through the State of Texas Film Commission; and adoption of the Guidelines for Filming in the City of College Station. l. Presentation, possible action and discussion regarding the approval of a resolution accepting from the Governors Division of Emergency Management (GDEM) the 2008 Homeland Security Grant Program –Sub-recipient of $166,666.67 naming a City staff member as manager of those grant funds, and approving the 2008 City of College Station Equipment List for purchase. m. Presentation, possible action, and discussion regarding a change order to Contract #04-086 in the amount of $6,800.00 to BRW Architects for design work associated with Police Department Renovations Project. City Council Regular Meeting Page 3 Monday, November 24, 2008 n. Presentation, possible action, and discussion regarding change order #2 to engineering design contract 07-152 with Malcolm-Pirnie, Inc in the amount of $38,125 for construction inspection services on the Parallel Water Transmission Line. o. Presentation, possible action, and discussion regarding a resolution to award a professional services contract to Malcolm Pirnie Inc. in the amount of $50,000 to conduct a feasibility study for the use of saline (brackish) groundwater wells to increase our drinking water supply. p. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City staff to negotiate for the purchase of an easement needed for the Wellborn Widening Project. q. Presentation, possible action, and discussion regarding a resolution designating the Construction Manager at Risk as an alternative procurement method for the proposed renovation and expansion to the Utility Service Center. r. Presentation, possible action, and discussion regarding approval of a Real Estate Contract that will authorize and direct City staff to complete the purchase of right-of-way needed for the William D. Fitch Widening Phase II Project. s. Presentation, possible action, and discussion regarding a resolution approving a construction contract with Brazos Valley Services for the amount of $3,749,256.38 for the construction of the WD Fitch Pkwy Widening Phase II Project. t. Presentation, possible action, and discussion regarding Change Order No. 4 to the construction contract (Contract No. 08-044) with JaCody, Inc. in the amount of $156,468 for the CSU Meeting & Training Facility. u. Presentation, possible action, and discussion on the resolution approving the construction contract (Contract #09-032) with Brazos Valley Services in the amount of $1,847,972.66 for the Barron Road Capacity Improvements Phase 1 Project. v. Presentation, possible action, and discussion on a Professional Services Contract with Lockwood, Andrews, Newnam, Inc., in the amount of $188,700, for the design of the Carters Creek Wastewater Treatment Plant Miscellaneous Improvements, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. w. Presentation, possible action, and discussion on a Memorandum of Agreement between the City of College Station, Research Valley Partnership and Lynntech, Inc. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. City Council Regular Meeting Page 4 Monday, November 24, 2008 Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action and discussion regarding a resolution increasing the drainage utility rate. 2. Public hearing, presentation, possible action and discussion on a Comprehensive Land Use Plan amendment from Industrial R&D to Residential Attached for 1.32 acres located at 300 Holleman Drive, located next to the Verizon building near Lassie Lane. 3. Public hearing, presentation, possible action, and discussion regarding an ordinance rezoning from A-O Agricultural Open to C-1 General Commercial Industrial for 2.056 acres located at 1780 Greens Prairie Road West, and more generally located near the northwest corner of the intersection of Greens Prairie Road and Arrington Road. 4. Public hearing, presentation, possible action and discussion regarding a Comprehensive Plan Amendment - Land Use for 2.70 acres located at 2875 Earl Rudder Freeway, and more generally located next to the North Forest Professional Park, from Floodplains & Streams and Single-Family Residential Medium Density to Office. 5. Public hearing, presentation, possible action, and discussion regarding an ordinance rezoning from R-1 Single Family Residential and A-O Agricultural-Open to PDD Planned Development District for 120.77 acres located at 1430 Harvey Mitchell Parkway South generally located opposite the intersection with Holleman Drive. 6. Public hearing, presentation, possible action and discussion regarding an amendment to the Comprehensive Land Use Plan from Single-Family Residential Medium Density to Retail Regional and Single-Family Residential Medium Density for 34.6 acres located at 1775 Greens Prairie Road West, and more generally located near the southwest corner of the intersection of Greens Prairie Road and Arrington Road. 7. Public hearing, presentation, possible action and discussion on a Comprehensive Land Use Plan amendment from Industrial R&D to Residential Attached for 5.59 acres located on the northern corner of the intersection of State Highways 60 and 47. 8. Public hearing, presentation, possible action, and discussion on an amendment to the Unified Development Ordinance, Section 5.9, Single-Family Overlay Districts as it relates to the minimum number of petition signatures to request an overlay. City Council Regular Meeting Page 5 Monday, November 24, 2008 9. Presentation, possible action and discussion regarding the establishment of a neighborhood grant program and revisions to the current gateway grant program. 10. Presentation, possible action and discussion regarding a resolution of the City Council of the City of College Station, Texas, approving and setting fees for Parks and Recreation activities and facilities for Calendar Year 2009. 11. Presentation, possible action, and discussion Federal Emergency Management Agency’s (FEMA) Community Rating System (CRS) program and consideration for a Resolution to support the application to and implementation of the CRS Program. 12. Presentation, possible action and discussion on appointments to the newly-created Landmark Commission. 13. Presentation, possible action, and discussion on appointment of citizen as member of Convention and Vistors Bureau. 14. Presentation, possible action, and discussion regarding the City’s appointment to the Twin City Endowment. 15. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Monday, November 24, 2008 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 21st day of November, 2008 at 2:00 pm E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on November 21, 2008 at 2:00 pm City Council Regular Meeting Page 6 Monday, November 24, 2008 and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2008 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2008. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.