HomeMy WebLinkAbout12/09/2010 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
Item No. 2 - Update of Sustainability Efforts and Energy
Efficiency and Conservation Block Grant
Coversheet revised 5
Item No. 3 - Northgate Parking Rates
Coversheet revised 6
Attachment 1 - Northgate Parking Assets Performance
Executive Summary 7
Item No. 4 - 2011 Health Plan Renewals
Coversheet revised 8
Consultant Recommendation Letter 9
2011 Projected Health Plan Expenditures 11
Item No. 5 - UDO Amendment (Subdivision Regulations)
Discussion
Coversheet revised 12
Item No. 6 - Council Mid-Year Retreat Topics
Coversheet revised 13
Strategic Goals and Actions 14
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown Jana McMillan
Agenda
College Station City Council
Workshop Meeting
Thursday, December 09, 2010 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding an update on sustainability efforts and
implementation of projects funded through the Energy Efficiency and Conservation Block Grant.
3. Presentation, possible action, and discussion regarding an update on the impact of the August 2010
parking rate changes for the City’s various Northgate District Parking Assets.
4. Presentation, possible action, and discussion on approving total health plan expenditures for the period of
January 1, 2011 through December 31, 2011. The projected amount for both the renewals and total
projected expenditures is $7,574,073.48.
5. Presentation, possible action, and discussion regarding future updates to the City of College Station
Unified Development Ordinance – Sections 3 and 8 (Subdivision Regulations).
6. Presentation, possible action, and discussion regarding possible agenda topics for the Council’s mid-year
retreat scheduled for January 21, 2011.
7. Council Calendar
December 10 Holiday Celebration/Christmas In the Park Sponsor Recognition Ceremony at Stephen C.
Beachey Central Park, 5:30 p.m.
December 15 BVSWMA Inc. Board Meeting at Public Works - Room 203 Municipal Court Bldg - 300
Krenek Tap, 11:00 a.m.
December 16 Planning & Zoning Meeting in Council Chambers, 6:00 p.m.
December 20 IGC Meeting at BVCOG, 12:00 p.m.
December 21 Council Transportation Committee Meeting in Council Chambers, 4:30 p.m.
December 24 City Offices Closed – HOLIDAY
December 27 City Offices Closed – HOLIDAY
January 3 City Offices Closed – HOLIDAY
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City Council Workshop Meeting
Thursday, December 9, 2010
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health
Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force,
BVSWMA, BVWACS. Cemetery Committee, Code Review Committee, Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Landmark Commission, Library Board, Mayor’s Council on Physical
Fitness, Mayor’s Development Forum, Metropolitan Planning Organization, National League of Cities,
Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission,
Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature
Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, (Notice
of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste
Management Agency contract, on proposed methane gas contract
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Clancey v. College Station, Glenn Brown, and Kathy Merrill
Legal Advice
a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
b. Legal issues of purchase and lease back to Arts Council
c. Discussion of Legal Issues Regarding: Creation of a Special Biocorridor District
Personnel {Gov’t Code Section 551.074}; possible action
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City Council Workshop Meeting
Thursday, December 9, 2010
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public.
The following public officer(s) may be discussed:
a. City Manager
b. Council Self Evaluation
11. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 9th day of December, 2010 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 6th day of December, 2010 at 2:00 pm
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on December 6, 2010 at 2:00 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2010.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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December 9, 2010
Workshop Agenda Item No. 2
Update of Sustainability Efforts
and Energy Efficiency and Conservation Block Grant
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion regarding an update on
sustainability efforts and implementation of projects funded through the Energy Efficiency
and Conservation Block Grant.
Relationship to Strategic Goals: V. Green Sustainable City
Recommendation: N/A
Summary: Last year the City was awarded $791,100 through the Energy Efficiency and
Conservation Block Grant. Staff would like to update the Council on the implementation of
those projects. One of the areas approved by Council included the funding of a position for a
Sustainability Program, so we will also have Erin Chastain-Harris, the City’s Sustainability
Coordinator, provide an update on her activities and progress made on some of the
initiatives identified by Council under the strategic goal of Green Sustainable City.
Budget & Financial Summary: A total of $791,100 was awarded to the City through the
Energy Efficiency and Conservation Block Grant. To date, $423,790 has been spent or
encumbered on the projects approved under this grant.
Attachments: N/A
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December 9, 2010
Workshop Agenda Item No. 3
Northgate Parking Rates
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding an update on
the impact of the August 2010 parking rate changes for the City’s various Northgate District
Parking Assets.
Recommendation(s): Staff recommends that the City Council receive the presentation
and provide any desired input or direction in this regard.
Summary: Staff will provide a presentation to the Council identifying the results of the rate
changes approved by the City Council at the August 12, 2010 Council Meeting and will seek
direction from the Council on any potential future action.
On August 12, Council directed staff to lower the day-time rate and “off-peak” evening rate
from $1.00/hour to $0.50/hour while increasing the “peak” evening rate to $2.00/hour for
the Patricia Street Promenade Surface Lot. Staff was also directed to implement a “first hour
free” parking rate during day-time hours for the College Main Parking Garage.
For the purposes of both the College Main Garage and Surface Lot, day-time hours are
classified as being between 3:00 a.m. and 8:00 p.m. and peak time is considered to be
8:00 p.m. – 3:00 a.m. Thursday through Sunday. Special event rates, Parking Garage
evening rates, and street meter rates were unchanged.
Budget & Financial Summary: Council will receive a full briefing on the fiscal impacts of
the rate changes at the meeting.
Attachments:
Attachment 1: Northgate Parking Assets Performance Summary
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Attachment 1: Northgate Parking Assets Performance Summary
Rate Changes Approved 8/11/2010 and Became Effective 8/27/2010
Previous Current
College Main Parking Garage $1.00/hr. 3:00 a.m. – 7:00 p.m.
$2.00/hr. 7:00 p.m. – 3:00 a.m.
First Hour Free 3:00 a.m. – 8:00 p.m.
$1.00/hr. 3:00 a.m. – 8:00 p.m.
$2.00/hr. 8:00 p.m. – 3:00 a.m.
Patricia Street Surface Lot $1.00/hr. 24/7 $0.50/hr. 3:00 a.m. – 8:00 p.m.
$2.00/hr. 8:00 p.m. – 3:00 a.m. Th.-Sa.
Parking Garage Contracts - Eliminated “Annual Day” and “Annual 24/7” Contract options
- Re-aligned Semester Contracts to run consecutively through summer
months
- Initiated advertising campaign
IMPACT OF RATE CHANGE
September – November Gross Revenue 2009 2010 Change
College Main Parking Garage $225,803 $160,538 -28.90%
Patricia Street Surface Lot $ 64,801 $ 87,539 35.09%
Street Meters $ 27,100 $ 26,955 -0.54%
Parking Garage Contracts $ 90,580 $ 96,871 6.95%
Parking Citations $ 36,817 $ 34,386 -6.60%
TEST PERIOD TOTAL $445,102 $406,289 -8.72%
PARKING FUND - OVERALL
Fiscal Year Gross Revenue 2009 2010 Change
College Main Parking Garage $481,141 $469,583 -2.40%
Patricia Street Surface Lot $178,131 $316,542 77.70%
Street Meters $ 64,257 $ 83,605 30.11%
Parking Garage Contracts $203,754 $188,849 -7.32%
Parking Citations $132,298 $157,657 19.17%
FUND TOTAL $1,059,581 $1,216,235 14.78%
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December 9, 2010
Workshop Agenda Item No. 4
2011 Health Plan Expenditures
January 1, 2011 – December 31, 2011
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion on approving total
health plan expenditures for the period of January 1, 2011 through December 31,
2011. The projected amount for both the renewals and total projected expenditures
is $7,574,073.48.
Recommendation(s): Staff recommends approval of 2011 health plan
expenditures.
Summary: The Blue Cross and Blue Shield medical and dental plan 2011 renewals
are the third and final renewal of the original contract. The City’s health plan
includes:
§ Blue Cross and Blue Shield - Medical/Dental/Prescription/Stop Loss Coverage;
§ Minnesota Life – Basic Life Insurance and Accidental death and
dismemberment;
§ Deer Oaks - Employee Assistance Program;
§ Daily Access - Flexible Spending Account Administration; and
§ United Health Care - Vision Plan
An RFP was sent out for stop loss reinsurance and BCBS was the only carrier to
provide a proposal. Our benefits consultants were able to recommend slight policy
changes and negotiate better rates. However, BlueCross/BlueShield requested no
increase to the dental administration fees and provided a decreased medical
administrative fee for adding prescription drug coverage.
The City’s Basic Life/AD&D, programs are currently under a rate guarantee period
and therefore will renew at the existing rate structure.
The 2010 plan year projected costs are based on a monthly average of 878
employees on the plan. This represents a cost to the City of approximately $719 per
employee per month.
Budget and Financial Summary: Funds are available and budgeted in the
employee benefits fund.
Attachments:
1. Consultant Recommendation Letter
2. 2010 Cost Projections
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Executive Summary
Projected Program Costs for Claims and Administrative Fees
01-01-2011 to 12-31-2011
Average Monthly Employees on Health Plan 878
Administration PEPM Annual Expense
Medical (including wellness)$37.49 394,995$
Dental $3.72 39,194$
Pharmacy $0.00 -$
Vision Voluntary Voluntary
EAP $1.31 13,802$
Specific Stop Loss $44.21 465,797$
Aggregate Stop Loss $4.78 50,362$
Basic Life Insurance rate = .009% payroll volume 101,210$
Basic AD&D rate = .003% payroll volume 30,363$
Flexible Spending Acct*5.50$ 24,960$ *based on
Total Fixed Costs $114.73 $1,120,682.36 360 Ees
Claims PEPM Annual Expense
Medical # EEs
Option 1 88 $416.09 $438,392.42
Option 2 746 $425.88 $3,814,010.93
Option 3** 44 $493.92 $260,197.06 **includes
H.S.A. contribution 44 $41,250.00 med & Rx
Dental $43.69 $460,317.84
Pharmacy (Opt 1 & 2)$143.79 $1,439,222.87
Total Claims $6,453,391.12
Total Projected Cost $7,574,073.48
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December 9, 2010
Workshop Agenda Item No. 5
UDO Amendment (Subdivision Regulations) Discussion
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, CNU-A, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding future updates to
the City of College Station Unified Development Ordinance – Sections 3 and 8 (Subdivision
Regulations)
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy,
Improving Multi-modal Transportation, and Green Sustainable City
Recommendation(s): The information presented is for information purposes, staff is not
seeking any specific action from Council at this meeting. Future meetings and public
hearings will be conducted where specific action is sought.
Summary: For a number of years, the City staff has worked with the City Council, the
Planning & Zoning Commission, and various stakeholder groups to update and revise the
regulations regarding the subdivision and development of land. The most recent approach
has been to divide the update into a series of phases. The first phase was completed nearly
two years ago and involved moving the subdivision regulations into the UDO and updating
the regulations due to changes in state law. Further revisions are needed to update the
regulations to contemporary practices, to implement the adopted comprehensive plan, and
to further the legal sufficiency of the regulations. These revisions will be accomplished in
Phase II. Future phases will continue to modernize the regulations and respond to
stakeholder concerns and community needs.
The purpose of this presentation will be to provide Council with further detail on Phase II of
this update and to explain the process that will be used to present the revisions for
consideration and action by the Council. No action is required at this time.
Budget & Financial Summary: N/A
Attachments: N/A
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December 9, 2010
Workshop Agenda Item No. 6
Council Mid-Year Retreat Topics
To: Glenn Brown, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding possible agenda
topics for the Council’s mid-year retreat scheduled for January 21, 2011.
Recommendation(s): Staff is looking for Council direction to what they would like to
discuss at the mid-year retreat.
Summary: At the last meeting, the City Council discussed holding a one-day mid-year
retreat on January 21, 2011. A room has been reserved at the College Station Utilities
Training Facility for this date.
Below is a list of possible agenda topics:
· Review of current Strategic Plan (attached)
· Biocorridor Concept Plan
· Park Enterprise Fund Update
· Holleman Mixed-Use Development Project
· Charter Review
· City Staff and Public Meeting Space Needs
· Park Master Plan
Budget & Financial Summary: N/A
Attachments:
1. Strategic Goals and Actions Prioritized at the City Council Summer Retreat
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Goals and Actions Prioritized at the City Council Strategic Planning Retreat
June 17-18, 2010
I. Financially Sustainable City Providing Response to Core Services and Infrastructure
1. Spending taxpayer money efficiently (City Manager’s Office)
2. Those who benefit from services should pay (City Manager’s Office)
3. Transparent taxation (City Manager’s Office)
4. Services must pay for themselves (City Manager’s Office)
5. Develop revenue streams independent of the General Fund (Fiscal Services)
6. Return on investment policy revision (Fiscal Services)
7. Ensure taxable entities locate on city land (Fiscal Services)
8. Evaluate public safety needs (Fire/Police)
9. Protect sales tax revenue (Fiscal Services)
10. Hotel/Motel tax utilization for eligible projects (Fiscal Services)
II. Neighborhood Integrity
1. Preserving and restoring older neighborhoods (Planning & Development Services)
2. Resolution to parking in residential areas (Planning & Development Services/Public
Works)
3. Definition of public nuisance in residential areas for code enforcement (Police)
4. R-1 zoning classification for investment properties (Planning & Development Services)
5. Neighborhood services (Planning & Development Services)
6. Rental inspections (Planning & Development Services)
7. Town/Gown relationship (City Manager’s Office)
III. Diverse Growing Economy
1. Promote knowledge-based businesses (Economic & Community Development)
2. Define roles of RVP and Economic Development staff (Economic & Community
Development)
3. Expand and retain existing businesses (Economic & Community Development)
4. Promote business-friendly attitude (Economic & Community Development/Planning &
Development Services)
5. Senior-friendly (Public Communications)
6. CS Economic Development Corporation (Economic & Community Development)
7. Reduce the cost of doing business provided it doesn’t increase costs for taxpayers
(Planning & Development Services)
8. Next-generation business park (Economic & Community Development)
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9. Recognizing prudence of government intervention in the marketplace (Planning &
Development Services)
10. Increase tourism, working with University (Economic & Community Development)
11. Utilize RVP and existing partnerships (Economic & Community Development)
12. Housing affordability (Planning & Development Services)
IV. Improving Multi Modal Transportation (not in priority order)
1. Rough proportionality for multi-modal paths in requirements for development (Planning
& Development Services)
2. Cooperating with A&M and the District to develop true mass transit system (Public
Works/Planning & Development Services)
3. Hike/bike plan education (Planning & Development Services)
4. Sidewalk fund (Planning & Development Services)
5. Actively encourage high speed rail/T-Bone alignment (Public Works/Planning &
Development Services/City Manager’s Office)
6. Funding stream for new road construction (Public Works)
V. Green Sustainable City (not in priority order)
1. Continue education to citizens and within city (Public Communications)
2. Partner with businesses for promotion of environmental programs (City Manager’s
Office)
3. Continue seeking revenue streams to fund initiatives (City Manager’s Office)
4. Recycling program evaluation (Public Works/City Manager’s Office)
5. Traffic signal coordination in the budget (Public Works)
6. Green Building Advisory Committee (Planning & Development Services/Capital Projects)
7. Re-establish Green Advisory Committee (City Manager’s Office)
8. Marketing and rebranding of Wind Watts (City Manager’s Office/Public
Communications/Electric)
9. Rock Prairie Landfill transition to park/funding opportunities (Public Works)
10. Focus on natural areas/greenways vs. recreational parks (Parks & Recreation)
11. Incentives for renewable energy (Electric/City Manager’s Office)
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